Company LOGO Portal User Group Meeting November 19, 2008.
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Transcript of Company LOGO Portal User Group Meeting November 19, 2008.
Company
LOGO
Portal User Group Meeting
November 19, 2008
Agenda
1. Welcome 1. Welcome
2. Phone Directory – Dennis Main 2. Phone Directory – Dennis Main
3. Updates and Reminders 3. Updates and Reminders
4. USA Search Changeover 4. USA Search Changeover
5. Streaming Video Service 5. Streaming Video Service
6. New Portal Solution 6. New Portal Solution
7. Open Discussion 7. Open Discussion
Phone Directory
Dennis Main, ManagerDOIT Telecomm Admin Group
http://www.ct.gov/phone
Phone Directory
Excel spreadsheet of links to Agency level pages will be available with Portal User Group Meeting materials
Updates & Reminders
Non-Portal Content Inventory WebTrends Update CT.gov Re-Design Launch Deleting Content From a Portal Site Stock Photography Available
(istockphoto.com)
Non-Portal Content Inventory
With WCMS Solution, PMG will be conducting an inventory of all content hosted on non-Portal (IIS) servers
We will send a survey around to agencies to fill out and return
We will use these surveys to evaluate the current hosting environment
We will also use these surveys as part of Requirements Gathering for the new solution
Non-Portal Content Inventory
Survey will include (among other things): ASP (or ASP.NET) pages
Do these pages connect to databases? If so, are these databases Access or SQL? What data is collected (if any)?
Databases Access or SQL? How is the database updated?
Forms FrontPage forms? Where do these forms write their data to?
Is any Personal Data collected?
Non-Portal Content Inventory
Personal Data is considered to be any item that can identify the user. Examples of this include (but are not limited to): Name Address Phone Number Email
WebTrends Update
WebTrends is still analyzing historic data 44 websites are up-to-date 25 sites are still left to be analyzed We are working on options to improve this
process We are looking into changing how
WebTrends analyzes data to increase efficiency going forward Does not help with historic data Looking at how this fits with WCMS Solution
CT.gov Re-Design
The Re-Designed CT.gov Website is ready to launch
http://seedeater.ct.gov/ctgovdemo2
Deleting Content from Portal
Once Pages, Categories, and Folders have been deleted, they can ONLY be recovered by restoring the DSF database
Restoring this database must follow our Change Management Procedures This may result is several days of wait time
before the information can be restored We highly recommend unpublishing pages
for at least two (2) weeks prior to deleting to make sure they are not needed
Deleting Content from Portal
To Delete Content Pages from the Portal: Unpublish the page (two weeks prior) Delete Page(s) If necessary, delete Categories If necessary, delete Folders (System Admins
only) Delete Folders and Categories ONLY if ALL
pages have been deleted FIRST
Stock Photos Reminders
IStockPhoto (www.istockphoto.com) Agencies can browse photos online Finite number of photos; Agencies are
limited to 5 per year per site Graphics can only be downloaded by PMG
Stock Photo - Reminders
Photos from IStockPhoto.com are for web use only
Photos cannot be stored on a shared drive Credit must be given for photos Follow all copyright rules and laws
USA Search Changeover
Free Search Engine by the Federal Government
Several agencies contributed to the testing of the search
We have decided to change all sites over to this search
Preview the new search demo site on http://seedeater.ct.gov/searchtest
Implementation by January 2009
Streaming Video Service
Streaming video is a sequence of "moving images" that are sent in compressed form over the Internet and displayed by the viewer as they arrive. Streaming media is streaming video with sound.
With streaming video or streaming media, a Web user does not have to wait to download a large file before seeing the video or hearing the sound. Instead, the media is sent in a continuous stream and is played as it arrives.
Streaming Video Service
External Hosting Provider is Unreal Video Hosting
Internal videos are still hosted here at DOIT
Send Videos to Staging; PMG will send to Production
“How To” Information for this Service is available in the Partners section of CPI
Streaming Video Service
No charge for the first year After the first year, it will be evaluated and
may become a billable service If demand is not high enough for this Service,
the Service may be reduced or cancelled altogether
Both space and bandwidth are limited 50 GB of storage; 1000 GB of bandwidth
traffic per month Exceeding either may cause a re-evaluation
of cost before 1 year
Audio & Video Accessibility
Closed captioning is a term describing several systems developed to display text on a television or video screen to provide additional or interpretive information to viewers who wish to access it. Closed captions typically display a transcription of the audio portion of a program as it occurs (either verbatim or in edited form), sometimes including non-speech elements.
In 1996, Congress required video programming distributors (cable operators, broadcasters, satellite distributors, and other multi-channel video programming distributors) to close caption their television programs.
Audio & Video Accessibility
Text-Versions of audio and video files are a separate display of the words in the files Viewers must view the A/V files and text files
individually, not concurrently Text versions work very well for audio files Text versions for video files are easier for
the web administrators, but harder for the users For example, trying to watch training video
while trying to read a separate text version would be very difficult
Audio & Video Accessibility
It has been brought to our attention that there is video and audio on state websites without Closed Captioning or text-based versions
At a minimum, ALL audio & video on the web MUST have a text version
Closed Captioning is preferred for video files
Audio & Video Accessibility
Naomi Davidson provided transcription services at the last meeting
DAS Contracts providing video transcription #06PSX0381 #05PSX0111
PMG is currently looking into acquiring closed captioning software
MAGpie is a free software, which seems to work pretty well, but more testing needs to be done
MAGpie also needs to be approved as the standard software to be used
WCMS – Decisions
Due to budget cuts we are unable to procure a new system and implement it with the funds available
We will be upgrading DSF to .net There will be an opportunity for everyone
to provide input during the requirement gathering phase
Intent is to complete upgrade by the end of fiscal year 2009 (7 months)
DSF.NET – Requirements
We will be resending the spreadsheet of requirements that were developed last year for the bid process
There is a new column for comments.
We will also be conducting several focus group meetings that all are welcome to attend if it is a topic of interest
Based on focus group participation we may be asking some users to take part in detailed requirement gathering and User Acceptance Testing
WCMS – Impact on PMG
Angela, Mario, and Craig M. will be focused almost entirely on the upgrade of DSF
Scott, Rich, and Craig C. will take over all other responsibilities
Margie and Scott will continue to work with agencies on the new templates
We ask that you limit requests for new projects or features until after the new system is installed
WCMS – Ongoing Support
All requests should go to the Help Desk by calling or using the online forms (Any requests sent directly to staff will not be acted upon)
Any urgent issues should be called into the Help Desk at 622-2300
As requests and problems come into the group through the Help Desk tracking system, they will be prioritized based on affected users and urgency of request
Company
LOGO
Open Discussion