Comp Lit Ing Business Messages-Prince Dudhatra-9724949948 (2)

8/7/2019 Comp Lit Ing Business Messages-Prince Dudhatra-9724949948 (2)

1/18

CompletingCompleting

Business MessagesBusiness Messages


2/18

Beyond the First DraftBeyond the First DraftContent & Readability

Clarity & Conciseness

Working DraftFirst Draft Final Draft


3/18

Vary Sentence LengthVary Sentence Length

Create interest

Promote readability

Emphasize points

Enliven your writing

Appeal to readers


4/18

Keep Paragraphs ShortKeep Paragraphs Short

Break Up ThoughtsBreak Up Thoughts

Break Up ThoughtsBreak Up Thoughts

Boost ReadabilityBoost Readability

Boost ReadabilityBoost Readability

Emphasize IdeasEmphasize Ideas

Emphasize IdeasEmphasize Ideas


5/18

Use Lists and BulletsUse Lists and Bullets Show sequence of ideas

Heighten visual impact Emphasize key points

Simplify complex subjects

Provide visual breaks

Expedite skimming process


6/18

Headings and Subheadings

Headings and Subheadings

Descriptive

Headings

Informative

Headings

Organization

Attention

Connection


7/18

Editing for ClarityEditing for ClarityLong SentencesLong Sentences

Hedging SentencesHedging Sentences

Faulty ParallelismFaulty Parallelism

Dangling ModifiersDangling Modifiers


8/18

Editing for ClarityEditing for Clarity

ReviewReview TableTable 6.26.2

onon pagepage 187187


9/18

Editing for ConcisenessEditing for Conciseness

Review Table 6.3

on page 189


10/18

Revising with TechnologyR

evising with Technology

Spell CheckerSpell Checker

ThesaurusThesaurus

Revision MarksRevision Marks

Cut and PasteCut and Paste

Grammar CheckerGrammar Checker

Style CheckerStyle Checker

CommentingCommenting

Search and ReplaceSearch and Replace


11/18

Producing the MessageProducing the MessageAttach

importance to Production Quality

Effectiveness

Professionalism

Importance


12/18

White SpaceWhite Space

MarginsMargins

Justified TypeJustified Type

TypefacesTypefaces((typingtyping characterscharacters))

Type StylesType Styles ((fontsfonts))

DesignTechniques

Design for ReadabilityDesign for Readability


13/18

UsingUsing ComputerComputer whilewhile

ProducinProducingg youryour MessagesMessages

Page setup features

Column and paragraph formatting Numbered and bulleted lists

Information in tables

Pictures, text boxes, and objects


14/18

Format for Business LettersFormat for Business Letters

LetterheadLetterheadStationeryStationery

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

XXXXXXXXXXXXXXXXXXXXXXXX

xxxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxx

xxxxxxxxx:

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx


xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx













xxxxxxxxxxxxxx,

xxxxxxxxxxxxxx

xxxxxxxxx

xxxxxxxxx

DateDateInsideInside

AddressAddressSalutationSalutation

TheThe

MessageMessage

ComplimentaryComplimentary

CloseCloseSignatureSignatureBlockBlock


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Format for MemosFormat for Memos

XXXXXXXXXXXXXXX

XX: xxxxxxxxxxxxxxxx

XXXX: xxxxxxxxxx

XXXX: xxxxxxxxxx

XXXXXXX: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx


xxxxxxxx





xxxxxxxxxxxxxx





xxxxxxxxxxxxxxxx




xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

MemoMemo

TitleTitle

HeadingsHeadings

TheThe

MessageMessage


16/18

Proofread the MessageProofread the MessageLook for writing errors

L

ook for missing elements(drawings, tables, charts etc.)

Look for design, formatting,

and programming mistakesFonts

Margins,Spacing

Page numbers

Company standards

etc.


17/18

Distributing MessagesDistributing MessagesCost ConcernsCost Concerns

Convenience

(appropriate CD or soft form)

Convenience

(appropriate CD or soft form)

Time ConstraintsTime Constraints

Security and PrivacySecurity and Privacy


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HOMEWORK

Assume that you are the General Manager of one of the

well-known 5* hotel. Write an e-mail message to

the guest, complaining about the service and quality ofthe hotel property. (Approx. 300 words)

Use appropriate structure for business messages:

begin with a salutation, follow by topic sentence, supportsentences, and a closing sentence,

end with a complimentary close etc.

Comp Lit Ing Business Messages-Prince Dudhatra-9724949948 (2)

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Transcript of Comp Lit Ing Business Messages-Prince Dudhatra-9724949948 (2)