1

Community Facilities Unit

The Future Management of 5 Leisure Facilities

• Welcome and introductions

• Facilities within scope

• Context

• Broughton Pavilion

• Brooklands Pavilion

• Future management options

• Community protections

• Steering groups

• The contract process

• Questions or clarifications

2

Facilities within scope

Woughton on the Green Playing Fields and Pavilion• 2 Artificial grass pitches• 6 Tennis courts (pending lease)• MK Dons Dome (pending lease)• 11 Football pitches• 2 Cricket tables• 1 Baseball diamond• 1 Pavilion with bar, changing rooms, meeting rooms

Woughton Leisure Centre• 4 Badminton court sports hall• 1 Swimming pool• Gym• Aerobics studio• Arts / Dance space• Bar / Meeting room

Facilities within scope

Windmill Hill Golf Centre• 18-hole golf course

• Practice chipping/putting areas

• 28 bay driving range (23 covered)

• Clubhouse with 2 bars

• Kitchen and Function room with bar

• Pro Shop & repairs room

Broughton Community Sports Pavilion• 2 halls, one with badminton court• Meeting rooms• Changing rooms• 2 Junior pitches• 1 Cricket table / 2 cricket net bays

3

Facilities within scope

Brooklands Community Sports Pavilion• Due to open September 2015

• Sports hall with 2 badminton courts

• Smaller hall with external patio area

• Meeting room

• Playing fields to be delivered

by Places for People incl

• 2 Senior pitches, 2 Junior pitches

• 1 Cricket square

4

Context

• Unprecedented LA budget challenges

• £40m savings to be found over four years

• Strategy: to generate income or potentially stop services

• Core Council services: Adult & Children’s Social Care

• Target is zero subsidy with a preference for an income to MKC

• Investment into existing and new leisure provision

• Additional/improved facilities

• Ideas: fitness, soft play, etc

5

6

Broughton Pavilion - Background

• Part of the development of community and sports facilities in the expansion of MK on the East

• Developed with extensive consultation and community expectation

• Currently managed by MKC with MKCE undertaking day to day management

7

Broughton: How the Project is Developing

• ‘Soft opening’ of the facility following construction completion targeting groups for children and young people

• Purchase of equipment as required as new groups start

• Tender and appointment of Pre-School group – now full time

• Parish Council base within the building enabling public access

• Football Team in place and hiring the pitches

• Cricket team in place and hiring the pitches (3 year plan to allow new wickets to settle)

Broughton: How the Project is Developing

• Scouts and Brownies able to recruit new volunteers for new groups

• Community Coffee Morning opened with local people running it

• Holiday activities run from the facility during the school holidays

• Baby Health groups operating from the centre (NCT etc)

• Successful youth group operating once a week and in school holidays

• CAB running surgeries (Parish funded)

8

Broughton: How the Project is Developing

• Continue to maintain and increase booking levels

• Ensure balance of community and commercial hiring and offer to local people is right

• Enable development of the use of the sports pitches (increase Cricket/other sports?)

9

10

Brooklands Pavilion

• Part of the development of community and sports facilities in the expansion of MK on the East

• Design, development and construction at the same time as the second Primary School

value for money in construction

avoids potential health and safety issues once school is open

facility ready and open for new residents from the start (feedback from previous consultations)

Brooklands: Project Development

• Planning permission given 10th June 2014

• Start on site expected in July

• Completion Summer 2015 to be opened alongside the new Primary School

• Playing fields being developed by Places for People in consultation with MKC and Parks Trust

11

12

Brooklands: Project Development

• Proposed ‘soft opening’ of the facility following completion with expressions of interest noted as project develops

• Purchase of equipment will be made as new groups start

• Tender for Pre-School group to be ready to start in September 2015

Future Management Options for Broughton and Brooklands Pavilions

Option 1 – Sell the Freehold

•MKC benefit from a capital receipt

•No ongoing financial contribution to the facility

•No MKC controls on price, performance, programming

•Only restrictive covenant to keep facility open

•Attempt to set up local community steering group could deter investors

•Operator would have equity to invest - controls on use will deter investors

•If operator failed facility cannot be taken back by MKC

13

Future Management Options for Broughton and Brooklands Pavilions

Option 2 – Community Asset Transfer

•Competitive process - zero subsidy for MKC

•Final decisions on transfer done through open and transparent process

•Controls on price, performance, programming devolved

•Restrictive covenant to keep facility open

•Locally controlled; local community involvement with facility management

•Take facility back if risk of failing, i.e. breach of covenant or building closed

14

Future Management Options for Broughton and Brooklands Pavilions

Option 3 – Contract (lease with community protections)

•Competitive bidding

•Reduction in subsidy for MKC/income to the Council

•MKC controls around customer care, equal opportunities

•No ability to sublease, protecting programmes and access

•MKC responsibility of ownership retained

•Stipulated minimum staffing requirements

•Ability to take site back if operator fails

•A requirement for local community steering groups

15

Future Management Options for Broughton and Brooklands Pavilions

Option 3 - continued

•Ability to inflict financial penalties / terminate arrangement

•Objectives to meet within the Sports & Active Communities Strategy

•Core opening hours stipulated

•Inclusive use of facilities – balanced programme

•Protection of current user groups, prices, times and costs

•Opportunities for capital investment working in partnership

•This is the preferred option (Officers and Administration)

16

17

Contract with Community Protections: Highlights

• A contract will be a lease with detailed service specification and community protections on price and usage

• 10 year contract with a 5 year extension option (subject to performance)

• Charities, leisure trusts and community/voluntary sector organisations bidding must have good experience, credit rating and track record

• Fully repairing and maintenance/risk transfer

• Investment programme across the portfolio: better facilities/programmes and income generation

• Transfer of staff, TUPE/LA Pensions and terms & conditions

18

Contract with Community Protections: Highlights

• MK Sport and Active Communities Strategy: ‘getting MK more active, more often’

• Successful and sustainable future facility management, maintenance and operation

• Maximised facility use meeting local and wider community need with a balanced programme of use

• Inclusive of all ages, abilities, ethnic groups and social classes

• High standards of customer care

• Support for resident clubs, volunteers and organisations to develop and thrive

19

Community Protections: The Assets

• Council retains freehold, charitable operator has lease

• Lease obligations: fully maintain, insure and invest in existing and new facilities

• No ability to sub contract

• Open pitch areas: not to exclude public access when not booked

• No fences/gates to restrict public access to open pitches

• No residential development

• Grounds maintenance standards

Community Protections: Prices and Usage

• Protected prices for facility hire and use

• No more than annual inflationary increases to prices

• Priority bookings to local groups

• Protections for existing clubs and regular hirers

• Balanced usage programme: variety of activities

• Maximise usage for local and wider community

20

Management Steering Groups

To steer the management and use of the facility

Charitable operator accountable to group

Minimum membership

•Facility manager

•Council’s Leisure representative

•User representative

•Local Parish or Community Council representative

•Council Ward members

•Residents and key stakeholders in the vicinity

21

22

Management Steering Groups

Meetings: as required but not less than twice a year

Terms of reference to include:•Balanced programme of use

•Pricing

•Repairs and maintenance

•Operational management

•Balance of local- and borough-wide use

23

The Contract Process

The facilities will be divided into two lots

Lot 1• Windmill Hill Golf Centre; Woughton Leisure

Centre; Woughton on the Green Pavilion

Lot 2• Broughton Pavilion; Brooklands Pavilion

A potential tenderer may:

• Bid for Lot 1, or Lot 2

• If bidding for Lot 1 must also include a bid for Lot 2

24

Contract Timetable

• Consultation events at each facility

• Cabinet decision to tender – Autumn 2014

• Tender publication – late 2014

• Cabinet decision to award contract – Spring 2015

• Contract starts – Autumn 2015

25

Over to You

Copies of the presentations and questions and answers for these sessions can be found at:

www/milton-keynes.gov.uk/leisure-tourism-culture/future-management-of-community- facilities

Any comments please email:

leisureservices@milton-keynes.gov.uk

ANY QUESTIONS

OR CLARIFICATIONS?