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Community & Cultural Services Committee Meeting

Monday, 21 September 20155:00pm

Business Papers

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To the Lord Mayor and Aldermen

You are invited to attend a Community & Cultural Services Committee Meeting to be held in Meeting Room 1, Level 1, Civic Centre, Harry Chan Avenue, Darwin, on Monday, 21 September 2015, commencing at 5.00 pm.

B P DOWD CHIEF EXECUTIVE OFFICER

Office Use Only Placed on Public Notice Board: ___________________________________ Removed from Public Notice Board: ___________________________________

Notice of Meeting

OPEN SECTION COMM9/1

Monday, 21 September 2015 COMM9/1

Reports, recommendations and supporting documentation can be accessed via the City of Darwin Council Website at www.darwin.nt.gov.au, at Council Public Libraries or contact the Committee Administrator on (08) 8930 0670.

CITY OF DARWIN

COMMUNITY & CULTURAL SERVICES COMMITTEE

MONDAY, 21 SEPTEMBER 2015

MEMBERS: Member K J Worden (Chairman); The Right Worshipful, The Lord Mayor, Katrina Fong Lim; Member J A Glover; Member G Lambrinidis; Member A R Mitchell;

OFFICERS: Chief Executive Officer, Mr B Dowd; General Manager Community &

Cultural Services, Ms A Malgorzewicz; Manager Recreation, Events and Customer Services, Mr M Grassmayr; Library Services Manager, Mrs K Conway; Acting Manager Community Development, Ms A Hermann; Manager Safer City Project, Ms K Hearn; Executive Assistant, Ms A Smit.

Enquiries and/or Apologies: Arweena Smit

E-mail: [email protected] - PH: 89300 685 OR Phone Committee Room 1, for Late Apologies - PH: 89300 519

Committee’s Responsibilities

Recreation & Leisure Family and Children Services Sister Cities Libraries

Cultural Services Liquor Licences Youth Services Customer Services

THAT effective as of 16 April 2012 Council, pursuant to Section 32 (2)(b) of the Local Government Act 2008, hereby delegates to the Community & Cultural Services Committee the power to make recommendations to Council and decisions relating to Community & Cultural Services matters within the approved budget.

* * * INDEX * * * PAGE

1. MEETING DECLARED OPEN ...................................................................... 4 2. APOLOGIES AND LEAVE OF ABSENCE ................................................... 4

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3. ELECTRONIC MEETING ATTENDANCE .................................................... 4 4. DECLARATION OF INTEREST OF MEMBERS AND STAFF ..................... 4 5. CONFIDENTIAL ITEMS ................................................................................ 4 6. WITHDRAWAL OF ITEMS FOR DISCUSSION ............................................ 5 7. CONFIRMATION OF MINUTES PERTAINING TO THE

PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING

Monday, 17 August 2015 ......................................................................... 5

8. BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING ................................................................................ 5 9. DEPUTATIONS AND BRIEFINGS ................................................................ 5 10. OFFICERS REPORTS 10.1 Impact of Changes to Electronic Gaming Machine Legislation ..................... 6 10.2 Public Intoxication Issues Stakeholder Forum June 2015 .......................... 17 10.3 Minutes Arts and Cultural Development Advisory Committee

Meeting ....................................................................................................... 36 10.4 Civic Park Mobile Food Vans Evaluation .................................................... 64 10.5 Community Grants Review 2015 ................................................................ 82 10.6 Cultural Village Poles ............................................................................... 105 10.7 Minutes Anchorage Sister City Community Committee Meeting 19

August 2015 ............................................................................................. 113

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11. INFORMATION ITEMS 11.1 Minutes Youth Advisory Group 1 September 2015 ................................... 119 12. GENERAL BUSINESS ............................................................................. 124 13. CLOSURE OF MEETING ......................................................................... 124

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Community & Cultural Services Committee Meeting – Monday, 21 September 2015



1. MEETING DECLARED OPEN The Chairman declared the meeting open at __________ p.m. 2. APOLOGIES AND LEAVE OF ABSENCE

Common No. 2695036 2.1 Apologies 2.2 Leave of Absence Granted Nil 3. ELECTRONIC MEETING ATTENDANCE

Common No. 2221528 Nil 4. DECLARATION OF INTEREST OF MEMBERS AND STAFF 5. CONFIDENTIAL ITEMS Nil

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6. WITHDRAWAL OF ITEMS FOR DISCUSSION () COMMITTEE’S DECISION THAT the Committee resolve under delegated authority that all Information Items and Officers Reports to the Community & Cultural Services Committee Meeting held on Monday, 21 September 2015 be received and considered individually. DECISION NO.21\() (21/09/15) 7. CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS

COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING () COMMITTEE’S DECISION THAT the Committee resolve that the minutes of the previous Community & Cultural Services Committee Meeting held on Monday, 17 August 2015, tabled by the Chairman, be received and confirmed as a true and correct record of the proceedings of that meeting. DECISION NO.21\() (21/09/15) 8. BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE

PREVIOUS COMMUNITY & CULTURAL SERVICES COMMITTEE MEETING

8.1 Business Arising 9. DEPUTATIONS AND BRIEFINGS Nil

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ENCL: YES

COMMUNITY & CULTURAL SERVICES COMMITTEE/OPEN

AGENDA ITEM: 10.1

IMPACT OF CHANGES TO ELECTRONIC GAMING MACHINE LEGISLATION

REPORT No.: 15C0116 AH:kl COMMON No.: 3212056 DATE: 21/09/2015

Presenter: Acting Manager Community Development, Amber Herrmann/

Manager Recreation, Events and Customer Services, Matt Grassmayr

Approved: General Manager Community & Cultural Services, Anna Malgorzewicz PURPOSE The purpose of this report is to brief Council on the recent changes to Electronic Gaming Machine legislation and to provide a context to understand the potential impact in the community. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 5 Effective and Responsible Governance Outcome 5.4 Effective leadership and advocacy Key Strategies 5.4.1 Exhibit leadership on community issues KEY ISSUES In 2015 the Northern Territory Government introduced reforms to gambling and

licensing legislation, specifically in the area of Electronic Gaming Machines (EGM’s).

Amity Community Services has provided Council with a briefing paper at Attachment A outlining their concerns over changes to legislation and identifying opportunities for Council to take a lead role in advocating for the wellbeing of their community.

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PAGE: 2 REPORT NUMBER: 15C0116 AH:kl SUBJECT: IMPACT OF CHANGES TO ELECTRONIC GAMING MACHINE

LEGISLATION RECOMMENDATIONS THAT it be a recommendation to Council:- A. THAT Report Number 15C0116 AH:kl entitled Impact of Changes to Electronic

Gaming Machine Legislation, be received and noted. B. THAT Council works with community partners to develop a policy position to

support and advocate for responsible gambling in the community.

C. THAT Council write to the Director-General of Licensing requesting that Local Government be included, as a consultation requirement, in all Community Impact Analysis submissions.

BACKGROUND Commencing 1 January 2015 the Northern Territory Government introduced reforms to gambling and licensing legislation. Key changes included:

A removal of the Territory-wide cap (1190) for the total number of Electronic Gaming Machines (EGMs).

An increase in venue caps for EGMs from: 10 to 20 for hotels/pubs (Category 1 Licence) 45 to 55 for Clubs (Category 2 Licence)

Abolition of the Northern Territory Licensing Commission. Repeal of the Northern Territory Licensing Commission Act to be replaced

with the Licensing (Director-General) Act which includes the creation of a new position of Director-General, an individual appointed by the Minister.

From 1 July 2015 an EGM application levy was applied and set at the following amounts:

Category 1 licence - approximately $51 800 per EGM Category 2 licence - approximately $10 360 per EGM

The Director-General position now encompasses all of the powers and

functions that were previously vested in the NT Licensing Commission, the Director of Licensing or the Deputy Director positions under the previous individual licensing Acts. Significantly, decisions are now made by the Director-General of Licensing without the need for a hearing.

DISCUSSION Changes to the legislative environments have implications at a venue and community level. Additionally, recent media reports have also brought to attention potential community impacts relating to the opening of new licensed venues in the city centre. It is therefore timely that Council reviews its directions and responsible gambling strategies.

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LEGISLATION Applications to change existing liquor licences As a result of the legislative changes Council has now received a number of applications for a permanent change of an existing liquor licence where the applicant is seeking a change in the licence endorsement from Authority On-Licence to another class of licence. Under the Gaming Machine Act application for a Gaming Machine Licence can only be made by premises whose liquor licence is endorsed as:

Authority-Hotel Authority-Tavern Authority-Club

A change in authority endorsement allows the applicant to make an application for a Gaming Machine Venue Licence, and also allows application for a Takeaway Liquor Licence. Community implications of changes to Gaming Machine legislation Amity Community Services (Amity) has provided Council with a background briefing at Attachment A on the current issues and potential implications of changes to Gaming Machine legislation. Amity has been working in the area of gambling prevention and intervention for over two decades. The paper presents evidence relating to the implications of higher density EGM’s in a community and the potential for increased problem gambling in the local community, in particular for vulnerable and ‘at risk’ populations. The Northern Territory already has a higher than average EGM density in comparison to other states and net player loss has increased over time. Under the legislative changes to enable the Director-General to meet their statutory obligations, the Act provides that a Community Impact Analysis must be undertaken by applicants and included with any application for a new EGM licence, or an application to increase the number of machines operated under a gaming machine licence. There is no current requirement for applicants to advise Council on their application or to consult as part of the Community Impact Analysis. Amity emphasises in Attachment A that there has been limited community consultation regarding the changes making it difficult to understand what the community wants. This presents an opportunity for Council to act as an advocate at a local level to further understand community sentiment on this issue. Council’s Responsibility The 1999 Report of the Productivity Commission’s inquiry into Australia’s gambling industries called for council’s to take on leadership roles in responding to gambling. It is evident that, in working towards the development of a strong and cohesive community, Local Government plays an important role in managing the impacts of gambling in its community, particularly in the area of EGM’s. Money lost through gambling, in particular problem gambling, is also of concern to councils who may be seeking to grow healthy and sustainable local economies.

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LEGISLATION Amity’s briefing identifies a number of opportunities for Council to be a strong advocate for the wellbeing of its community. Whilst acknowledging Council may not be in a direct position to provide services or change legislation, they identify an opportunity for Council to work closely with service providers and experts to identify key concerns and community impacts Local Government Areas (LGA’s) across Australia have been faced with negative community impacts relating to a high density of EGM’s. A desktop review shows many have adopted a public health approach to gambling. Leading LGA’s in the area have focussed on:

partnership approaches to minimise harms and encourage a range of cultural and recreation opportunities as an alternative to EGM’s,

development of strong policy positions and responsible gambling strategies, advocating to improve regulatory and policy responses to gambling, committing to research to better understand impacts, and supporting activities that educate and promote responsible gambling.

Council has an opportunity to support a localised response to issues and ensure the community voice is better represented in the gambling discussion. A thorough analysis of community impact and a community engagement process would enable Council to better understand the current context, risks and impacts of gaming machines in the Darwin municipality and enable the development of an informed strategic approach to minimise harms within the community. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Manager Darwin Safer City Project Family and Children’s Services Coordinator Recreation and Healthy Lifestyle Coordinator Recreation Services Officer Community Development Officer

In preparing this report, the following External Parties were consulted: Senior Compliance Officer – Investigations, Gambling and Licensing Services,

Department of Business. Amity Community Services POLICY IMPLICATIONS At present there is no Council decision, policy or statement relating to Gaming Machines at licensed premises.

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LEGISLATION BUDGET AND RESOURCE IMPLICATIONS Council will undertake a scoping exercise to develop a strategic framework that promotes responsible gambling in the Municipality. It is expected Council would engage experts in the sector to support the development of this body of work. Costs will be met through existing operational budget allocation. RISK/LEGAL/LEGISLATIVE IMPLICATIONS This report relates to the following Northern Territory legislation:

Licensing (Director-General) Act (to replace the Northern Territory Licensing

Commission Act)

Gaming Control Act (July 1 2015)

Gaming Machine Act (July 1 2015)

ENVIRONMENTAL IMPLICATIONS Nil COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. AMBER HERRMANN ANNA MALGORZEWICZACTING MANAGER COMMUNITY DEVELOPMENT

GENERAL MANAGER COMMUNITY & CULTURAL

SERVICES For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected]. Attachments: Attachment A: Amity Community Services – Briefing Electronic Gaming Machines Attachment B: ABC Podcast - Overnights 16 September – Charles Livingstone http://www.abc.net.au/overnights/podcast.xml

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Background information for community education and development in regards to electronic gaming machine gambling.

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Amity accords with the World Health Organisation description of health as a resource for life and a product of lifestyles and living conditions. Local environment and circumstances play a critical role in understanding gambling as a public health issue. Local characteristics create the conditions or context of problem gambling; influence the type, extent, and severity of gambling problems; and affect the response capacity of the affected community (Marshall, 2009). Amity has been working in the area of gambling for over two decades. Our program is underpinned by the Public Health Model and works predominately in the areas of prevention and intervention. In addition we provide extensive training, education, community liaison and undertake a significant component of health promotion throughout the Territory in regards to developing and implementing evidence-‐based harm minimisation strategies for safer gambling. Legislative Changes Electronic gaming machines (EGMs), commonly known as ‘pokies’, were introduced into clubs and pubs/hotels in the 90s following the introduction of the Gaming Machine Act. Electronic gaming machines were already in use in the Darwin and Alice Springs casinos. Under the Gaming Machine Act, a gaming license could only be granted to a venue that held a liquor license. When this Act was introduced Category 1 (pubs/hotels) were permitted to operate a maximum of 10 EGMs and Category 2 (clubs) could operate a maximum of 45 EGMs. On July 1, 2008, the government of the day introduced a NT wide cap of 1190 community machines. In December 2014, legislation was passed to remove the Territory-‐wide cap of 1190 EGMs and to also increase the maximum number of EGMs able to be operated under Category 1 and 2 licenses. Holders of current licenses may now lodge applications seeking additional EGMs and new venues can consider entering the market and apply for EGMs. The application process will include a comprehensive community impact analysis for assessment by the Director-‐General in accordance with the objectives of the Gaming Machine Act. It should be noted that the approval of additional EGMs is not guaranteed and, where appropriate, the Director-‐General, as a result of the assessment of the application, may decline to grant any increase to the existing EGM numbers. http://www.dob.nt.gov.au/gambling-‐licensing/reforms/community-‐gaming/Pages/application-‐info-‐sheet.aspx Implications of higher density of EGMs Evidence demonstrates that communities experiencing widespread social and economic problems are those communities that have higher concentrations of convenience gambling venues (Community Impacts on EGM Gambling, 2005). Young and colleagues (2013) argued that catchment areas often extend further than has been predicted in Community Impact Analysis reports. This can lead to the understatement of density in particular areas. Storer (2009) argues that in fact decreasing density is likely to play a significant role in reducing gambling related harms. Aside from the identified harms to the community regarding gambling, evidence states that a clear, albeit complex relationship existing between increasing availability and/or density of gambling

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opportunities and increased levels of problems associated with gambling (La Plantė & Shaffer, 2007; Storer et al., 2009; Reith, 2012, Williams et al., 2012). There is a plethora of research demonstrating the negative effects of problem gambling which include: physical and mental health and wellbeing; financial; relationship; employment; and legal issues. Most recently problem gambling has been suggested as a specific risk factor for family violence (Suomi et al., 2013). The Productivity Commission (2010) estimated the social costs of problem gambling, including suicide, depression, relationship breakdown, lowered work productivity, job loss, bankruptcy and crime, to be over $4.7 billion per year In Australia. The Productivity Commission (2010) found that problem gamblers are most likely to play EGMs over any other form of gambling. Prevalence of problem gambling is usually reported between 1-‐2% in the general population. It has been noted in the Productivity Commission Report (2010) that perhaps as many as 15% of people who gamble regularly on EGMs are gambling at a problematic level. Further stating “regular EGM gamblers are the most lucrative …” for business (p. 529). The Productivity Commission has found that 5-‐10 other people are affected by one person’s problem gambling (2010). This significantly increases the potential for people to experience harms in our community.

In the Territory electronic gaming machines (EGMs) were exclusive to the two casinos until the 1996 when they were introduced into community venues (clubs and hotels); changing the landscape of the Territory’s gambling culture. This move extended the accessibility of EGMs to a greater catchment area, encompassing not only urban populations, but also regional and remote populations (Young et al., 2007). Since then the number of EGMs in the NT have increased as community venues move towards their upper allowable EGM limits. Across the NT there is estimated to be 2269 electronic gaming machines of which 428 feature in forty-‐five hotels, 753 are in thirty-‐two clubs and 1088 in the two casinos, SKYCITY and Lasseters (Australiasian Gaming Council, 2014). The number of EGMs in community venues was capped at 1190 while the NT’s two casinos are uncapped and face a separate process of regulatory approval. To date, there has been little community consultation regarding the proposed changes to EGM legislation, making it difficult to identify what the Territory community wants. The Northern Territory Gambling Prevalence Survey (2006) is the only comprehensive report documenting community attitudes towards gambling in the NT. In this report respondents were asked if they thought EGM numbers in the local community should increase, decrease or remain as they are, 90.2% of respondents believing that they should decrease or stay the same. A Council’s opportunity -‐ to be advocates and protect community Gaming is a legal activity in licensed venues and gaming contributes to local recreation and entertainment options through number of social business. While some people may recognise the enjoyment derived from a diverse range of gambling, Amity believes the balance of research around problem gambling clearly demonstrates an increase in EGMs in our community will have an overall negative health, social and economic impact.

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As Council are not in a direct position to provide tertiary and secondary services (counselling and services for people experiencing problems with gambling) Council’s role in gaming could be best defined as primary prevention, focussing on community awareness, research, policy development and advocacy. Council could develop, in consultation with health and support service providers, gaming venue operators, neighbouring local governments and other stakeholders an issues paper to identify the key concerns and guiding harm minimisation principles and strategies as the Territory move forward with an increase in machine numbers. Machine expenditure has been used as a measure of harm in research. In the Northern Territory player expenditure has increased over the last 12 months. Gross profit is actually net player loss. During 2013-‐2014 the average net player loss in community venues in the Northern Territory was $159.69 per machine per day. This has been an increase in net player loss from the previous year, where expenditure was $141. The increase by 12.6% since 2012-‐13 equates to an overall net loss of $68, 838, 00 (Annual Report 2014). The increase in player loss is indicative of an existing increase in harm.

Machine gambling is currently very accessible in our community. Community venue EGM density is 6.7 machines for every 1000 adults in the NT, a rate higher than Tasmania, Victoria and Western Australia but below the average across Australia. If EGM density is calculated to include the two casinos in the NT that operate within our community, this machine density figure jumps to 12.9 machines per 1000 adults, a figure above South Australia, Tasmania, Victoria and Western Australia, and higher than the national average of 11 machines per 1000 adults (AGC, 2014).

Clearly the Territory is not underserved with existing EGM density and further increases will place us even higher above the per capita national average exposing Territorians to greater gambling related risks which have been clearly identified. Currently the Territory has increasing player losses and a high density of EGMs that both research and experience shows will increase harms experienced by our community.

Any further clarification are discussion please contact Amity. Thank you for the opportunity to provide comment.

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References Abbott, Max. (2006). Do EGMs and problem gambling go together like a horse and carriage?

Gambling Research: Journal of the National Association for Gambling Studies, 18(1), 7-‐38. Adams, P. & Rossen, F. (2012). A tale of missed opportunities: pursuits of a public health approach

to gambling in New Zealand. Addiction, 107, 1051-‐1056. Adams, P. J., Raeburn, J., de Silva, K. (2009). A question of balance: prioritizing public health

repsonses to harm from gambling. Addiction, 104 (5), 688-‐691. Australian Institute of Health and Welfare (2013). Specialist homelessness services: July-‐December

2012. Cat. no. HOU 270. Canberra: AIHW Australasian Gaming Council, A database of Australia’s gambling industry 2013/14. Barratt, M., Livingston, M., Matthews, S., & Clemens, S. (2014) Gaming machine density is correlated

with rates of help-‐seeking for problem gambling: a local area analysis in Victoria, Australia. Journal of Gambling Issues, 29, 1-‐21.

Fogarty, C. & Young, M. (2008). Gambling harm-‐minimisation measures post 1999: an Australian

overview with particular reference to the Northern Territory. Community Benefit Fund, Department of Justice, Northern Territory Government.

La Plante, D., & Shaffer, H. (2007). Understanding the influence of gambling opportunities:

expanding exposure models to include adaptation. American Journal of Orthopsychiatry, 77, 616–623.

Marshall, D. (2009). Gambling as a public health issue: The critical role of the local environment.

Journal of Gambling Issues, 23, 66–80.

Territory Licensing Commission Annual Report 2012-‐13, Department of Business, Northern Territory Government.

Raeburn, J. (2001). Towards healthy gambling: A health promotion approach to gambling in New Zealand, A Draft Statement, The Gambling Studies Institute, Auckland.

Reith, G. (2012). Beyond addiction or compulsion: the continuing role of environment in the case of

pathological gambling. Addiction, 107(10), 1736-‐1737. Phillips, D. P., Welty, W. R. and Smith, M. M. (1997). Elevated suicide levels associated with legalized

gambling. Suicide and Life-‐Threatening Behaviour, 27, 373–378. Productivity Commission (1999). Australia’s Gambling Industries, Report No. 10. Canberra. Productivity Commission (2010). Gambling, Report no. 50, Canberra. Smith, G., & Rubenstein, D. (2011). Socially responsible and accountable gambling in the public

interest. Journal of Gambling Issues, 25, 54-‐67.

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Soumi, A., Jackson, A., Dowling, N., Lavis, T., Patford, J., Thomas, S., Harvey, P., Abbott, M., Bellringer, M., Koziol-‐McLain, J., and Cockman, S. (2013). Problem gambling and family violence: family member reports of prevalence, family impacts and family coping. Asian Journal of Gambling Issues and Public Health, 3 (13), 1-‐15.

Stevens, M. & Young, M. (2009). Betting on the evidence: reported gambling problems among the

Indigenous population of the Northern Territory. Australian and New Zealand Journal of Public Health, 33, 556-‐65.

Sharpe, L., Walker, M., Coughlan, M-‐J. Enersen, K. and Blaszczynski, A. (2005). Structural changes to

electronic gaming machines as effective harm minimization strategies for non-‐problem and problem gamblers, Journal of Gambling Studies, 21(4), 503–20.

Storer, J., Abbott, M., Stubbs, J. (2009). Access or adaptation? A meta-‐analysis of surveys of problem

gambling prevalence in Australia and New Zealand with respect of concentration of electronic gaming machines. International Gambling Studies 9 (3), 225-‐244.

The Commonwealth of Australia (2011). National Drug strategy 2010-‐2015.

The SA Centre for Economic Studies. (2005). Community Impacts of Electronic Gaming Machine Gambling (Part A). Report published by the Office of Gaming and Racing, Victorian Government Department of Justice. Melbourne, Victoria.

Victoria. Department of Justice & Australian National University. Centre for Gambling Research & South Australian Centre for Economic Studies & Victorian Department of Justice. Office of Gaming and Racing 2005, Community impacts of electronic gaming machine gambling (part a + b), Department of Justice, Melbourne.

Williams, R.J., West, B. L. & Simpson, R.I. (2012). Prevention of problem gambling: A comprehensive

review of the evidence and identified best practices, Report prepared for the Ontario Problem Gambling Research Centre and the Ontario Ministry of Long-‐Term Care,

Young, M., Barnes, T., Morris, M., Abu-‐Duhou, I., Tyler, B., Creed, E., & Stevens, M. (2006). Northern

Territory Gambling Prevalence Survey 2005. Darwin, Charles Darwin University. Young, M., Barnes, T., Stevens, M., Paterson, M., Morris, M. (2007). The Changing Landscape of

Indigenous Gambling in Northern Australia: Current Knowledge and Future Directions. International Gambling Studies, 7(3), 327-‐343.

Young, M., Doran, B., and Markham, F. (2013) Gambling harm in the Northern Territory: An atlas of

venue catchments. Southern Cross University.

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ENCL: YES


AGENDA ITEM: 10.2

PUBLIC INTOXICATION ISSUES STAKEHOLDER FORUM JUNE 2015

REPORT No.: 15C0111 KH:kl COMMON No.: 2407653 DATE: 21/09/2015

Presenter: Manager Darwin Safer City Program, Katie Hearn Approved: General Manager Community & Cultural Services, Anna

Malgorzewicz PURPOSE This report provides commentary and a suggested way forward to begin building a safer community plan following the 2015 Public Intoxication Issues Stakeholder Forum (Attachment A, Forum Report Card) hosted as a partnership event of the Northern Territory Government and the City of Darwin on 22 June 2015. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 2 Enhance Darwin’s Active, Positive and Flexible Lifestyle Outcome 2.1 Improve urban enhancement around Darwin Key Strategies 2.1.5 Participate and partner in activities that contribute to a safer Darwin. KEY ISSUES City of Darwin in partnership with the Northern Territory Government hosted a

Stakeholder Forum on Public Intoxication issues on 22 June 2015. Almost 70 stakeholders participated which sought to build on the outcomes of the

2013 Forum and to begin shaping what an overarching community wellbeing/safety plan could include for the Darwin municipality.

Experts from local and interstate contributed to discussion panels and presentations on current research trends, evidence based policy, on and off premise issues and capital city exemplars on night time economy activation.

There is clear recognition that responsibility for public intoxication lays with no single agency – nor the solution, placing collaboration and coordination as key to affecting change.

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PAGE: 2 REPORT NUMBER: 15C0111 KH:kl SUBJECT: PUBLIC INTOXICATION ISSUES STAKEHOLDER FORUM JUNE 2015 RECOMMENDATIONS THAT it be a recommendation to Council: A. THAT Report No 15C0111 KH:kl, entitled 2015 Public Intoxication Issues

Stakeholder Forum June 2015, be received and noted. B. THAT Council note the 2015 Public Intoxication Issues Stakeholder Forum

Key Ideas To Take Forward as described on Page 5 of Forum Report at Attachment A.

C. THAT Council endorse inclusion of the 2015 Public Intoxication Issues

Stakeholder Forum Key Ideas To Take Forward Attachment A for the purpose of developing a consultation framework to undertake Level 2 / 3 community engagement activities to begin informing the construction of a safer community plan.

D. That Council employ a wide range of contemporary social media and

community engagement tools to gather feedback to inform the safer community plan.

BACKGROUND PREVIOUS DECISIONS DECISION NO. 21\2848 (25/11/14) Darwin Safer City Pilot Project Report No. 14C00129 KH:kl (17/11/14) Common No. 1043630 A. THAT Council endorse continuation of the Darwin Safer City Pilot Project and

establish it within the Community & Cultural Services Department. B. THAT Council refer establishment of the Darwin Safer City program to the

2015/2016 Budget deliberations. DECISION NO. 21\2328 (24/06/14) Darwin Safer City Project Progress Update (June 2014) Report No. 14C0045 KH:kl (24/06/14) Common No. 2407653 B. THAT a progress report on the implementation of the Darwin Safer City Pilot

Project be prepared for November 2014.

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PAGE: 3 REPORT NUMBER: 15C0111 KH:kl SUBJECT: PUBLIC INTOXICATION ISSUES STAKEHOLDER FORUM JUNE 2015 DECISION NO.21\1944 (25/3/14) Homeless Connect & Darwin Safer City Pilot Service Integration Options Report Report No. 14C0021 KH:kl (17/03/14) Common No. 2407653 B. THAT Homeless Connect and the Darwin Safer City Projects be integrated as

described in Options 2 and 3 of Report Number 14C0021 KH:kl through the reallocation of $70,000 from the Homeless Connect program at the 3rd quarter budget review.

DECISION NO.21\1834 (25/2/14) Darwin Safer City Pilot Project Commencement Report Report No. 14C0017 (25/02/14) Common No. 2407653 B. THAT Council note the Public Intoxication – Community Wellbeing Pilot

Project has been rebadged to the Darwin Safer City Project.

C. THAT a further report be presented to the March 2014, Community & Cultural Services Meeting regarding the option of incorporating the Homeless Connect Program funds into the Darwin Safer City Project.

D THAT Council allocate $20,000 in equal partnership with the Northern Territory Government and the Australian Hotels Association (NT) for the conduct of the Darwin Safe Campaign and the allocation be integrated into the 3rd quarter budget review from the Homeless Connect program.

DECISION NO.21\1547 (29/10/13) Public Intoxication – Community Wellbeing Pilot Project Report No. 13C0101 KH:kl (29/10/13) Common No. 2407653 B. THAT Council commence a 12 month Community Wellbeing Pilot Project in

response to the priority change areas identified at the National Local Government Drug and Alcohol Committee Darwin Stakeholder Forum on Public Intoxication.

C. THAT the Community Wellbeing Pilot Project include the following key

actions;

1. Establish a Safer Community Support Service. 2. Resource an Assertive Outreach response to vulnerable people in

public spaces. 3. Public space activation. 4. Develop an Alcohol Safer City Plan in partnership with stakeholders. 5. Supply control advocacy.

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PAGE: 4 REPORT NUMBER: 15C0111 KH:kl SUBJECT: PUBLIC INTOXICATION ISSUES STAKEHOLDER FORUM JUNE 2015

D. THAT a report on progress with the project be provided to Council by 30 June 2014.

DISCUSSION In June 2015, City of Darwin in partnership with the Northern Territory Government hosted a Public Intoxication Issues Stakeholder Forum at Darwin Entertainment Centre. The Forum focussed on building on the outcomes of the 2013 Forum and continuing dialogue with stakeholders from a multitude of sectors to discuss evidence based policy, trends, experiences and ideas pertinent to alcohol harms and consideration of concepts for inclusion in development of a safer community plan. The Forum was well supported by 68 stakeholders including representatives from Federal and NT Government, Local Government, community services sector, NT Police, industry, a range of industry peaks, Indigenous service providers and guest panellists and presenters both local and interstate. Lord Mayor Katrina Fong Lim and the Minister for Business, Peter Styles opened the Forum which included:

An overview of the NT Government’s current policy response to alcohol harms.

A review of current environment, evidence and policy trends by the Foundation for Alcohol Research and Education.

An overview of the impact of availability and strategies from National Drug Research Institute, Curtain University.

Lessons learned from City of Sydney in activating the night time economy and Open Sydney.

Stakeholder Discussion Panels to explore on and off premise issues. Identification of concepts to take forward in building a Plan, where

responsibility for plan implementation might lay and possible titles for the plan. Guest Speakers

Caterina Giorgi Foundation For Alcohol Research Education Dr Steve Allsop National Drug Research Institute, Curtain University Dr Lisa Simone City of Sydney PRESENTATIONS CAN BE FOUND AT ATTACHMENT C,D,& E.

On Premise Panel

Dr Steve Allsop National Drug Research Institute, Curtain University Karen Avery S/Dir Gambling & Licensing Services, Licensing NT Mick Burns President Australian Hotels Association NT Branch Reece Kershaw Commissioner Northern Territory Police Mark Payne Deputy Commissioner Northern Territory Police Dr David Chapman Australian Medical Association, NT Branch

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PAGE: 5 REPORT NUMBER: 15C0111 KH:kl SUBJECT: PUBLIC INTOXICATION ISSUES STAKEHOLDER FORUM JUNE 2015 Off Premise Panel

Helen Fejo Firth President, Bagot Community Reece Kershaw Commissioner Northern Territory Police Mark Payne Deputy Commissioner Northern Territory Police Karen Avery S/Dir Gambling & Licensing Services, Licensing NT Caterina Georgio Foundation For Alcohol Research & Education Adam Wells Area Manager Coles Liquor Des Crowe CEO, Australian Hotels Association NT Branch Col Newman EO, Liquor Stores Association Northern Territory

ATTACHMENT B FORUM AGENDA The accompanying Forum Report Card provides a condensed narrative of the day inclusive of combined stakeholder responses to the key questions. To minimise duplication, this report seeks only to draw Council’s attention to the key areas stakeholders have recommended for inclusion in future planning. Key questions considered over the course of the Forum

What do you love about Darwin? In context of public intoxication and community wellbeing, if you could change

things in Darwin right now, what button would you push? What matters in pursuing a vibrant local industry and safer community? What are our greatest priority issues for change? How can we achieve a balance? What might get in the way? What are the issues and differences for on and off premises? What would you call the plan and where does responsibility for its

implementation belong? Key priorities for future planning

Need for decisive and collaborative action and leadership. Reframe debate and awareness to better define community safety as it

connects to community wellbeing. Establish a mechanism for stakeholders to easily share data. Community education and a regular report card on collaboration and work of

the Darwin Safer City program. Continued support for ongoing stakeholder collaboration. Intergovernmental action plan to address alcohol harms. Further development of inter-agency programs and services. Audit/mapping of all services that respond to community wellbeing and

alcohol harms to identify alignments, opportunities and strengths. A review of packaged liquor licensed premise numbers/periodic

review/cumulative impact study. Exploration of some type of public place drinking solution.

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PAGE: 6 REPORT NUMBER: 15C0111 KH:kl SUBJECT: PUBLIC INTOXICATION ISSUES STAKEHOLDER FORUM JUNE 2015

Activation of public spaces, parks and night time precincts including place making.

Supply reduction. Improved communication and media programs to influence perceptions of

community safety and long term behaviour change. Homelessness and lack of accommodation requires a strategy to address

homelessness and visitor accommodation needs. Greater adherence and regulation of RSA (Responsible Service of Alcohol). Broad local engagement framework to foster long term behaviour change and

community education to grow awareness of alcohol harms and that change is needed.

Trends pertinent to the Northern Territory

8 out of 10 people in the NT consume alcohol placing the NT at the highest

level nationally 83.6% and NSW the lowest at 75.8%. Almost 1 in 3 people in the NT consume alcohol in a way that puts them at

risk of long term harms. A quarter of people in the NT consume alcohol in a way that puts them at risk

of short term harms at least weekly. More than 1 in 10 deaths in the NT are alcohol related. 1 in 40 hospitalisations in the NT are alcohol related More than 3930 people in the NT are victims of alcohol related violence 1

Progression of Concepts In recognition of Council and Government working together, as a result of the Forum, Government has established a Senior Official’s Group and extended an invitation for Council to participate. The focus of this Group is to coordinate Government’s response to alcohol across its service system while acting as an entry point for safer community plan initiatives requiring Territory Government involvement. This is a positive step that will enable collaboration while providing an access point for Council to whole of government. Additionally, the Northern Australia Capital City Committee, in June 2014, noted the request from Council to work in active partnership with Government to progress the construct of the Safer Community Plan and nominated senior members of NT Police as delegates to work with Council. Since that time, a great deal of cross sector collaboration has evolved coupled with Government establishing the Senior Official’s Group, in which Council participates. In summary, the Forum was well supported by a diverse community of interest, providing a rich opportunity for discussion, learning and network development. The contribution by all panellists and guest presenters was much valued, as was support

1 Giorgi.C (2015), Preventing Alcohol Harms: The problem, the environment, the evidence and the policy responses. Foundation For Alcohol Research Education.

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PAGE: 7 REPORT NUMBER: 15C0111 KH:kl SUBJECT: PUBLIC INTOXICATION ISSUES STAKEHOLDER FORUM JUNE 2015 by the Northern Territory Government to partner in hosting the Forum as a start point to the construct of a community informed plan. Council has made legitimate gains since the 2013 Forum, particularly in the areas of collaboration, partnership brokerage, service development and some advocacy however, the reoccurring themes from both forums are clear and should serve as an aide mémoire that leadership, sharing of responsibility for change, investment in long term community education behaviour change, public space activation, an examination of supply and community impact and visitor accommodation, all remain as levers that in combination will contribute to building a vibrant, inclusive and safe community. While Council is not mandated as the responsible sphere of government for many of the issues highlighted by the Forum, its close connection to community and capacity to lead, advocate and broker collaborative efforts should be recognised as its key strength in fostering a contemporary community safety plan. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: General Manager, Community & Cultural Services In preparing this report, the following External Parties were consulted: Executive Director Social Policy Coordination, Department of the Chief Minister Senior Director, Alcohol Policy & Strategy, Department of Business It is recommended that next steps will be to work collaboratively with Forum attendees to prepare a broad conceptual framework suitable for Level 2 / 3 community engagement activities to facilitate feedback and gather ideas and priorities from the community to populate the plan. POLICY IMPLICATIONS City of Darwin’s 20/20 Strategic Directions identifies the brokering of effective partnerships, collaborative engagement and an inclusive community as key goals, coupled with growing a safer community. The historic absence of a policy framework concerning alcohol harms was identified as an unmet community need at the 2013 Forum and also contained in Council’s Safer City Project foundation resolution. As the project has been endorsed to continue beyond its pilot phase, it is timely to begin building a plan. There is strong recognition that a multifaceted shared approach is required placing cross sectoral collaboration as vital in responding to community need, reducing alcohol harms and fostering a safer community so that a balanced coexistence with alcohol can be better achieved.

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PAGE: 8 REPORT NUMBER: 15C0111 KH:kl SUBJECT: PUBLIC INTOXICATION ISSUES STAKEHOLDER FORUM JUNE 2015 The General Manager Community & Cultural Services and Manager Darwin Safer City program have been delegated Council’s representatives on the Senior Officials Group to further the collaboration. This matter is also listed on the agenda of the Northern Australia Capital City Committee meetings. BUDGET AND RESOURCE IMPLICATIONS The Department of Business contributed towards the Forum which was achieved within operational budget. RISK/LEGAL/LEGISLATIVE IMPLICATIONS The NT has experienced a rapidly changing policy and legislative reform context over the past few years. Developing an overarching community plan will respond to community need and Forum outcomes and provide an important guiding framework to reduce the impact of alcohol harms on community life. ENVIRONMENTAL IMPLICATIONS Public intoxication is a visible community problem in cities and towns across the globe, including Darwin. The visible nature of public intoxication can influence community perception that problem drinking is a wide spread and seemingly intractable problem. While alcohol consumption nationally is showing a favourable downward trend, the NT continues to have concerning trends such as an increase in the number of alcohol related injury presentations to emergency departments. 2 In the wake of the 2015 Forum, it is opportune to work with our stakeholders and the community to inform a plan that is evidence based, balanced and that recognises community change endeavours require long term commitment, decisive leadership and multiple strategies in combination. There is no magic solution to alcohol harm reduction but sharing the burden of response, leadership and many efforts in concert will contribute to a safer more inclusive community. COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. KATIE HEARN ANNA MALGORZEWICZMANAGER DARWIN SAFER CITY PROGRAM


SERVICES For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected]. Attachments:

2 Allsop.S (2015). Alcohol and Harm? National Drug Research Institute, Curtain University .

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PAGE: 9 REPORT NUMBER: 15C0111 KH:kl SUBJECT: PUBLIC INTOXICATION ISSUES STAKEHOLDER FORUM JUNE 2015 Attachment A: Forum Report, People, Place and Partnership (2015) Attachment B: Forum Agenda The following Attachments will be made available on the City of Darwin website. Attachment C: FARE Presentation Attachment D: National Drug Institute, Dr S Allsop presentation Attachment E: City of Sydney Open Sydney presentation http://www.darwin.nt.gov.au/council/council-meetings/2015/september/community-cultural-services-committee-meeting

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Summary Report CardPublic Intoxication Issues Stakeholder Forum

A City of Darwin & Northern Territory Government PartnershipDarwin Entertainment Centre

22 June 2015

Report prepared by People, Place and Partnership Pty Ltd

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Darwin Public Intoxication Issues Stakeholder Forum June 2015 2Report prepared by People, Place and Partnership Pty Ltd

Darwin Public Intoxication Issues Stakeholder Forum

22 JUNE 2015 An overview of the forumPublic Intoxication Issues Stakeholder Forum A partnership initiative of the City of Darwin and Northern Territory Government was to conduct a stakeholder forum on the 22nd June 2015 regarding public intoxication issues in the Darwin City Centre and neighbouring suburbs.

A total of 65 people participated in the forum, with just over 100 people formally invited. In attendance were representatives from industry, health, tourism, all spheres of government, police, welfare, community councils, community peaks and specialist organisations.

Forum objectives

• To further build on the outcomes of the City of Darwin 2013 Public Intoxication Stakeholder Forum exploring the issues surrounding public intoxication that was co-hosted with the National Local Government Drug and Alcohol Committee (NLGDAAC).

• To provide insights into some of the national research and its relevance to the Darwin community.

• To learn from stakeholders their priorities for informing a broader community safety framework to reduce alcohol harms.

Forum broad structure

• Opening address & welcome by Lord Mayor Katrina Fong Lim.

• Overview of NT Government policy response to alcohol harms a speech by Hon. Peter Styles, MLA, Minister For Racing, Gaming & Licensing.

• Presentations provided from national experts.• Exploration of on-premise and off-premise issues and

differences. • A facilitated discussion with lessons learnt from the

Open Sydney experience and how learnings might be applied to Darwin.

• Developing a shared understanding of the local setting including progress made since 2013 and how stakeholders can continue to work together towards solutions.

• Small group sessions defining priorities from the day - where to from here?

Weather

Lifestyle

Community

Transport & Access

Opportunity

• Wet season to dry.• Love the weather.• Nice weather. • Temperature. • Tropical lifestyle. • Warm weather. • Warmth.

• Lifestyle and people. • Family opportunities.• Relaxed lifestyle.• Natural beauty.• Multi-cultural.

• Strong sense of community.• Connectedness to each other.• Living in a powerful country. • Connected and we care.• Accepting community.• Diversity is embraced.• Everyone belongs.• The people. • Diversity.

• Can drive 15 minutes to City Centre.• Short travel to work.• Little traffic.• No traffic.

• NT people know how to do lots with very little. • Top of Australia, birds eye view.• Change in Darwin is possible.• Optimism and opportunity.• Land opportunity. • Can do attitude. • Tourism.

What do stakeholders love about Darwin?At the forum we explored why people love Darwin, to understand what it is that makes living in Darwin unique and to ensure that we understand these values in making any recommendations for the management of public spaces in the Darwin Community.

By asking participants to provide some thinking to the question “why do you love Darwin”, helps with understanding what the perceptions of Darwin are.

We have learnt that there is a strong sense of community pride and connectedness. In developing any future strategy to address public intoxication issues, we need to build on the communities sense of belonging in and to Darwin.

To create a strong community message, to believe collectively that a difference can be made in the reduction of alcohol related harms the wider community will need to come together to acknowledge that there is a problem.

Ultimately to build community awareness at a wider level of some of the evidence associated with public intoxication will be essential for challenging perceptions of alcohol’s place in social and community life.

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22 JUNE 2015 What was seen as the priorities overall? What would be the first button you would you push?Below represents the overall priority stakeholders see as the important next steps for addressing the Public Intoxication Issues in Darwin City:

Liquor legislation & policy

12

Public spaces

2 Transport

3

Commitment to comprehensive plans

5Minimising harm & risk

1

Community behaviour

2

Liquor Accords

15

Leadership & decisive decision

making

5

Liquor Accords• Earlier closing, educating the visitors and workers in Northern Territory regulation.• Total membership by all late night licensees to accords.• Decrease in trading hours. (pubs, bars, nightclubs)• Reduced trading limits, lock out, more RSA staff.• 10pm cease shots and 3am stop serving alcohol.• Utilising liquor accords more productively.• 1am lock in and 3:30am close.• Reducing the liquor supply.• Implement liquor accords.• No sale of energy drinks.• No shots after 10pm.• No sale of shots.• Earlier lockouts.• Liquor accords.• Lock outs.Liquor legislation and policy• Delayed sales of takeaway alcohol 2pm onwards as opposed to 10am.• Scale of alcohol, types, times, lockout, earlier closing times.• Consideration of trading hours and the social impact.• As a community set limits of acceptable behaviour.• Publicise the data, CBD plan risk-based licensing.• Use evidence to inform policy/action/initiatives.• Less licences and risk-based licence fees.• Liquor licence reforms and assessments.• Capping alcohol supply.• Risk-based licensing.• Supply legislation.• Supply reduction.Leadership and decisive decision making• Courage to take on the whole range of options as opposed to easy options.• Wish our government would do what NSW government did where are their guts.• Base government change on evidence, not personal ministers experience.• Decision/policies to be based on safety and livability not on fear.• Stronghold of community and government leaders together.Commitment to comprehensive plans• CBD plan of management, precinct focus on a safety space program.• Plan of management to involve all community.• Whole of city plan with strategies for all levels.• Implement safety measures.• City management plan.Transport• More education of transport services working together.• Greater access to dry out services.• Safety space program.Public spaces• Focus on transforming the city nightlife to bring the city to life at night.• Lighting on streets.Community behaviour• Influence culture of tolerance for negative outcome of behaviour.• Countries get the alcohol problem they are prepared to tolerate.Minimising harm and risk• Safe space for the community (understood) to choose/sober up/get water/call a

cab/get home or help.

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A further detailed discussion was held at the Forum to specifically discuss what differences exist between on and off premise licenses and therefore what some of the solutions may be.

On Premise Panel Discussion

Key points identified from the panel and forum discussion:• Over the last 5 years things have been improving.• There has been good progress and collaboration with

industry with regards to licence conditions and successful on-premise solutions.

• Patron banned list within venues, reason for improvement.• NT Police have dedicated a lot of time to ensure

entertainment strip has the right amount of policing and responsibility.

• CCTV use is the largest Police managed in Australia - this should be seen as a positive for public space management.

• There is a good relationship with NT Police and staff/licencees.

• NT Government has been assisting licensees to understand their responsibilities, strategies to meet obligations.

• Has been a shift to culture of working together, help to fix it between NT Government and industry.

• Compliance rates are much better.• Difficult environment previously.• Hospitalisations are still growing.• Bottom line cost to health, hospital and emergency

departments.• Issues with alcohol in Northern Territory isn't changing the

volume to lock-up is still high.• Alcohol Protection Orders, hard to monitor, monitoring

system at point of sale, accessibility of ID scanners, cost.• The issue of anti-social behaviour in public places is not just

alcohol fuelled but drug fuelled as well - it is a complex problem that needs a holistic solution.

• Supply limitations do work - they have the potential to slow down consumption but can’t be the sole solution.

Specific solutions identified• ID Scanners are supported and should be further explored in

conjunction with a monitoring system at point of sale, accessibility of ID scanners, cost.

• Regulation/compliance together.• Must consider demand reduction mechanisms.• Appropriate supply limitations.• Revisit the BDR.• Community education.• Effective strategies with local Accord.• Think outside the square.

Off Premise Panel Discussion

Key points identified from the panel discussion included:• Statistically 270,000 Police Assistance per year with 60% on

alcohol related crimes.• TBL reduce supply, reduced demand, reduce violence.• Public order the key responsibility of the Police - most

complaints received are about behaviour in public parks.• Drinking around CBD/foreshore challenge getting it right.• Currently there is a lack of coordination and concerns about

the waste of resources and people.• Require a consistent approach Northern Territory wide to

alcohol management as just displaces the issue. (ie dry communities)

• A need to work collaboratively to regulate local legislation. (ie Council, Police, Northern Territory Government)

• There has been no change on these issues in five years.• Northern Territory does not have a strategic plan for alcohol.• The key to future change is the commitment from the

community for the need for change - as it is complex and won’t be easy.

• A critical community ‘tipping point’ needs to occur before real action is undertaken.

• Alcohol, do men's reduction at high risk levels.• Alcohol is a Territory wide community problem; 80% not

Aboriginal; Alcohol and drugs; Domestic violence; 80% are working; 80% alcohol.

• Compliance within liquor outlets and corner shops is vastly different. RSA is compulsory.

• There are many complex issues with hard to determine intox.• What is the role of CCTV and how can it assist??• “Supply is a big problem consideration needs to be given to

not granting anymore licences and measures turning off - this is a crisis and people are dying”

Specific solutions identified:• Find alternatives options for people to do - ie space to be

creative.• Zero tolerance.• Collaboration with service providers and police to limit repeat

offending.• Supply controls are needed.• Consideration in floor pricing in advertising and what other

floor pricing triggers are possible.• Public places plan of management.



22 JUNE 2015 What are the issues and how do they differ between on and off premise?

Off Premise

Stakeholder Feedback - Key Findings Each participant was asked to contribute to the discussion of the issues and potential solutions for both on and off premise licences. When asked what the key initiatives to generate future change should be for each, the responses are identified in the key graphs below.

On Premise

License structures (fees and risk)

Reduction in trading hours

RSA compliance and training

Diversify activation opportunities in public spaces

Safety Issues (glass in venues)

12

11

8

4

5

12

12

6

6

5

10

12

4

2

Supply reduction

Limit license numbers

Licences / licensing

Trading hours

BDR

Collaboration

Electronic’s

Education

Community well being

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22 JUNE 2015 What could future governance look like?

What would you name a plan for Darwin City?

• Dynamic, Active, Relaxed, Working, Innovative, Nightlife. (DARWIN)• The most dedicated City, not to be over governance.• Nighttime Darwin family and entertainment precinct.• A Vibrant diverse Community engagement plan.• Shelter supply and education strategy policy.• Darwin’s family and entertainment precinct.• Darwin City an active place for everyone.• A vibrant Darwin, a place for everyone.• Darwin’s opportunity and lifestyle plan.• Our place, live, work, play and enjoy.• Community culture and lifestyle plan.• Aboriginal visitor management plan.• Darwin living with alcohol plan.• Community harmony strategy.• Open for fun, open all hours.• Welcome Darwin strategy.• Social and Harmony City.• Darwin 24hr friendly City.• Safe and vibrant Darwin.• Darwin safer City plan. • Live and love Darwin.• Love living in Darwin.• Top end voice for all.• Darwin identity plan.• Darwin liquor plan.• Doing it in Darwin.• Nighttime Darwin.• Darwin safe City.• Everyone’s town.• Pride of Darwin.• Street to shore.• Darwin alive.• One Darwin.• Night play.

Where does a new plan belong?

• Collaborative government model x 8• Community x 4• Northern Territory Government x3• City of Darwin x3• Chief Ministers x2• Northern Capital City x1• NGOs x 1• AHA x 1

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22 JUNE 2015 What are the key ideas to take forward?City safety and community wellbeing is a multi-faceted issue. There is no single quick-fix solution and responsibility for tackling this complex issue rests with numerous government entities and stakeholders. Safety is everyone’s issue and support and collaboration across all sectors of our community is required.

The issues, opportunities, ideas and solutions discussed at the forum provide an important snapshot in time and will form a valuable contribution to the next phase of work for City of Darwin working collaboratively with the Northern Territory Government.

What has become evident from this forum is a number of key and reoccurring themes that were also echoed at the 2013 forum:• The need for decisive action.• The need for intergovernmental collaboration and

leadership.• The need to reframe the debate - it is about

community wellbeing.• The need to develop an evidence based strategic

plan.• The need to recognise that incremental steps will

achieve change.• The need to recognise that it will take a number of

initiatives, by a number of organisations to seek long term change.

• The need for community ownership and recognition that there is need for change.

• The need for a greater understanding and respect of existing issues.

• The need for greater community willingness to work together to achieve a happy and resilient community.

Key priorities for the futureThe forum considered that more detailed attention and ongoing analysis was needed around the following key areas:Reframing the conversation• Focus on community wellbeing.• More attention given to definition of public safety with data collection.Awareness of Darwin Safe Program• Communication - regular ‘report card’.• Marketing - what the Council is doing within the local

community.• Education - of the projects and activities provided by

the City of Darwin and key partners.Consistent efforts given to partnership working• Collaboration - continuing support to the process and

need for ongoing government and agency collaboration.

• Development of a inter-government action plan.• Further development of inter-agency programs and

services.• Sharing of data resources.• Audit of programs being delivered by all agencies that

influence community wellbeing particularly as it relates to alcohol related harms. (ie what are others doing and where are the alignments and where could further work be shaped?).

Alcohol supply• Reduced trading limits, lock outs, more RSA staff, no

shots, no energy drinks.• A review of off premise license numbers.• Enhance triggers for review.• Fixed periodic reviews. (2,5,10).• Sale of premises, business what does that trigger for

a license review?• Refurbishment / fit out.• A review of compliance and penalties associated with

non-compliance.• Limit take away promotions. • Revisit the BDR with ID scanners.

Ongoing priorities that require leadership and commitment• Homelessness strategy - to address basic shelter,

coordination of access to services, education and overall service delivery.

• Activation - innovative activation of city spaces, parks and night time precincts.

• Media - developing stronger relationship with the media to better inform and influence community perception of safety.

• Data sharing between agencies, government, private sector.

Some immediate actions for consideration could include:• Short term service integration - a more effective

intergovernmental coordination policy to service the existing problems.

• Provide short term appropriate shelter - for example common ground type project.

• A public place drinking solution - exploring the options available that include supervision by trained staff, ‘way to home’ project as a medium term solution.

• Provision of basic services - mobile facilities, trucks. • Local transport solution - connection to services,

moving out of Mitchell Street after venues close, return to country.

• Review of take away outlet licences - cumulative impact study.

• Consideration of place making interventions - safety, CPTED, a detailed amenity plan.

• Develop a detailed policy and plan that attempts to achieve consistency on critical issues and localised solutions for diversity.

• A local engagement framework - to achieve long lasting change the entire community needs to be supportive of a new way forward.

• Development of an education tool to further provide information on alcohol related harms.

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22 JUNE 2015Appendix 1 - Partnerships & ProgressResponding to 2013 Public Intox Issues Stakeholder Forum - Report CardIn May 2013, the National Local Government Drug & Alcohol Advisory Committee & Lord Mayor hosted the Public Intoxication Issues Forum that called for Council leadership and changes in responding to alcohol harms.

A multifaceted evidence based project was developed to address public intoxication issues and Forum outcomes.

Council provided $370,000 and resolved to pilot 5 key actions to address widespread alcohol harms adversely impacting community life. These actions were: (see 1-5 Actions below)

• Establish a Safer Community Support Service

• Resource an Assertive Outreach response to vulnerable people in public spaces

• Public Space activation

• Develop a Safer City Plan in partnership with stakeholders

• Supply control advocacy

The project was originally entitled Community Wellbeing Pilot Project but rebadged to the Darwin Safer City Pilot Project due to similarity in program titles locally.

Numerous partnerships developed since the last forum in recognition that no one entity has responsibility or capability for responding effectively to public intoxication and that working collaboratively and in partnership builds capacity and greater outcomes for the community.

Established Project Reference Group to help guide the project and established Results Based Accountability Evaluation framework to measure project impact at both the program and population level.

Safer City Project Summary of actions

• Project delivered for 12 months + 3 month extension.• Established the Safer City Support Service.• Established the Assertive Outreach Service.• Secured substantial funding for public space

activation for 2 year project entitled Faces in Spaces.• Partnered with AHA & NTPOL to launch and host

Darwin Safe (Mitchell Street) for 12 months.• Grew multiple strong collaborative partnerships to

share burden of response & improve service to community.

• Facilitated greater collaboration/communication across sectors via Public Spaces Services Collaboration Group.

• Continued resourcing of secure taxi rank.• Project funding by Council for further 3 years.• Multiple outreach partnerships to service public

spaces collaboratively.• Several submissions to advocate for supply reduction

measures and social housing models.

1 Established a Safer Community Support Service for residents and retailers.

2 Resourced an Assertive Outreach response to vulnerable people in public spaces.

3 Public space activation.4 Develop a Safer City Plan in partnership with

stakeholders.5 Supply reduction advocacy.6 Leadership. 7 Public Spaces Service Collaboration Group

Reference Group Members • AHA• Amity Community Services• Australian Medical Association• Bagot Community• CAAPS• Catholic Care• City of Darwin• Dept Defence/Robertson Barracks• Larrakia Nation• Liquor Stores Association NT• Magistrates Court• Medicare Local NT• NAAJA• Northern Territory Licensing Commission• NT Department of Housing• NT Police• NTCOSS• NTG Department of Business • NTG Department of Health• NTG Department of Transport• Prime Minister & Cabinet• Tourism Top End• Vincentcare• Youth representative

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2015 Public Intoxication Issues Stakeholder Forum

The City of Darwin and the Northern Territory Government are pleased to partner to deliver a Stakeholder Forum exploring the issues surrounding public intoxication. The Forum will contribute to informing the beginnings of Safer City Plan for the Darwin community.

Date Monday 22 June 2015 Time 0930am – 4.00pm Venue Darwin Entertainment Centre, 93 Mitchell Street, Darwin

0930 – 1000 Forum Registration Registration Pre Forum Morning Tea & Networking

10.00 -1020 Welcome – Facilitator Jo Kelly Donna Jackson, Larrakia representative

• Welcome to Country Katrina Fong Lim, Lord Mayor City of Darwin

• Public Intoxication – Its Everyone’s Business 10.20 -10.30 NT Government’s Response to Alcohol Harms The Hon. Peter Styles, MLA, Minister For Racing, Gaming & Licensing

• Northern Territory Government’s response to alcohol harms. 10.30 -10.50 Alcohol Related Harm What’s happening and how important is availability? What could we do?

Dr Steve Allsop National Drug Research Institute, Curtin University

1050 – 1110 Preventing Alcohol Harms The environment, the evidence and policy responses

Caterina Giorgi Director of Policy and Research Foundation For Alcohol Research & Education

1110 – 1130 QandA Lessons learned & how we might apply locally.

11.30 – 11.50 Learnings from the Open Sydney experience Creating a safe vibrant nightlife in Australia’s largest night time economy

Dr Lisa Simone Safe City Manager, City of Sydney

11.50 – 1220 QandA lessons learned & how we might apply locally

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1220 – 12.55 Building A Balanced Menu For Change - On & Off Premises No single agency can respond effectively to alcohol related harms/public intoxication nor is any one agency responsible. Planning for a balance – vibrant industry & safe community.

12.20 -12.55 ON PREMISE - Facilitated Panel discussion

• What matters in pursuing a vibrant local economy & safe community? • What are our greatest priority issues for change? • How can we achieve a balance? • What might get in the way?

Dr Steve Allsop WHO Collaborating Centre for the Prevention of Alcohol & Drug Abuse Karen Avery Senior Director Gambling & Licensing Services, Licensing NT Mick Burns President Australian Hotels Association NT Branch Reece Kershaw Commissioner Northern Territory Police Mark Payne Deputy Commissioner Northern Territory Police Dr David Chapman Australian Medical Association, NT Branch

12.55 -1.30 OFF PREMISE – Facilitated Panel discussion

• What matters in pursuing a vibrant industry & safe community? • What are our greatest priority issues for change? • How can we achieve a balance? • What might get in the way?

Helen Fejo Firth President, Bagot Community Reece Kershaw Commissioner Northern Territory Police Mark Payne Deputy Commissioner Northern Territory Police Karen Avery Senior Director, Gambling & Licensing Services, Licensing NT Caterina Georgio Foundation For Alcohol Research & Education Adam Wells Area Manager Coles Liquor Des Crowe Chief Executive Officer, Australian Hotels Association NT Branch Col Newman Executive Officer, Liquor Stores Association Northern Territory

1.30 – 2.10 Lunch provided at rear of room 2.10 – 3.15 Defining our Local Priorities & Ideas to include in the Safer City Plan Table Top solutions for On & Off Premise 3.15 – 3.45 Wrap Up & Auction Afternoon tea available from 2.45pm onwards

• Jo Kelly (Facilitator )

Big Ideas Responsibilities Issues mapping

3.45-3.55 Review of Parking Lot & Forum directions Any items outstanding Summary of key outcomes of the day

3.55-4.00 Closing remarks Lord Mayor Katrina Fong Lim & Facilitator Jo Kelly

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Speakers Professor Steve Allsop Professor Steve Allsop has been involved in alcohol and drug policy, prevention and treatment research and practice for almost 30 years. As Director of the National Drug Research Institute (NDRI) at Curtin University of Technology he is Director of the World Health Organization Collaborating Centre for the Prevention of Alcohol and Drug Abuse. Other roles have included: • Member, NHRMC working party on Australian Guidelines for low risk drinking • Deputy Chair Board of the Drug and Alcohol Office (WA) • Deputy Chair Australian National Advisory Council on Alcohol and Drugs • Member, Child Death Review Panel, Ombudsman (WA); • Expert Advisor, National Local Government Drug and Alcohol Advisory Committee • Deputy Regional Editor for the international journal Addiction; and • Member, International Editorial Board of the journal Drugs: education, prevention and policy

Caterina Giorgi Caterina Giorgi is the Director of Policy and Research at the Foundation for Alcohol Research and Education (FARE), a not-for-profit organisation working to stop the harm caused by alcohol. Caterina has worked in a range of policy, advocacy and research roles in the government, research and not-for-profit sectors. Caterina was a finalist in the 2015 ACT Young Women of the Year Awards and is a member of the ACT Government’s Liquor Advisory Board. Caterina was an editor and author of Stemming the tide of alcohol: Liquor licensing and the public interest, a book for policy makers, liquor regulators, governments, advocates, researchers and the community about alcohol regulation and harms in Australia.

Dr Lisa Simone Dr Lisa Simone is currently the Manager, Safe City, City of Sydney, responsible for a range of community safety initiatives for the Sydney local government area. Lisa recently led the strategic direction of the new Safe City Strategy including the development of a performance management framework to measure long term crime prevention outcomes and developed and coordinated the Human Services Illawarra Southern Suburbs integrated case management model targeting families experiencing domestic violence and housing sustainability issues. As the Director, Community Services and Programs, Metropolitan Sydney for the YWCA NSW, Lisa led the ‘Y it Takes a Village’ Strategy and has provided senior project management experience delivering the NSW Government’s ‘Drugs and Community Action’ Strategy for the Illawarra/South East NSW Region. Lisa was also the first crime prevention officer in NSW. Based on Lisa’s pioneering work, Lisa was engaged by Sutherland Shire council to develop their crime prevention plan and the Western Australia Police Service to assist them in the development of their state-wide crime prevention strategy. Lisa has conducted feasibility studies on opportunities for the Australian Institute of Criminology to deliver training packages with the Queensland Police Service and the NSW Local Government in the areas of crime prevention and safer by design; provided policing response management for the Sydney 2000 Olympic Games and represented the Olympic Security Command Centre at Interpol’s 3rd International Conference on Payment Card Fraud in Lyon, France; Mastercard’s International Asia/Pacific Fraud Reduction Taskforce Meeting in Phuket, Thailand; and at VISA Card’s International Conference in Bali, Indonesia. Lisa represents the City of Sydney on the National Local Government Drug and Alcohol Committee, is a Board Director for Family Services Illawarra Incorporated and The Australian Safe Communities Foundation and continues to provide expert advice to a range of agencies including the NSW Police Service Academy and at various conferences hosted by the Australian Medical Association, the Australian New Zealand Society of Criminology, the Australian Institute of Criminology; and the National Community Safety and Security Group.

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ENCL: YES


AGENDA ITEM: 10.3

MINUTES ARTS AND CULTURAL DEVELOPMENT ADVISORY COMMITTEE MEETING 30 JULY 2015

REPORT No.: 15C0114 SC:es COMMON No.: 2157567 DATE: 21/09/2015

Presenter: Coordinator Arts and Cultural Development, Sahn Cramer Approved: General Manager Community & Cultural Services, Anna Malgorzewicz PURPOSE The purpose of this report is to present the minutes of the Arts and Cultural Development Advisory Committee Meeting at Attachment A, held 30 July 2015 for Council’s information and provide details of recommendations arising for Council’s consideration. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 4 Historic and Culturally Rich City Outcome 4.2 Community life rich in creativity Key Strategies 4.2.1 Encourage the growth and development of the arts KEY ISSUES Arts and Cultural Development Advisory Committee (ACDAC) meeting minutes

are presented at Attachment A including recommendations to Council. Amendments to Terms of Reference at Attachment C. Synopsis of Federal arts funding changes and the impact on the arts and cultural

development sector in Darwin at Attachment D. Committee member, Mark Smith, Music NT has been unable to attend any

meetings since February 2014. Accordingly under the Terms of Reference it is now recommended that a suitable replacement Committee member is sought through an expression of interest.

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PAGE: 2 REPORT NUMBER: 15C0114 SC:es SUBJECT: MINUTES ARTS AND CULTURAL DEVELOPMENT ADVISORY

COMMITTEE MEETING 30 JULY 2015 RECOMMENDATIONS THAT it be a recommendation to Council:- A. THAT Report Number 15C0114 SC:es entitled Minutes Arts and Cultural

Development Advisory Committee Meeting 30 July 2015, be received and noted.

B. THAT Council endorse the amended Terms of Reference for the Committee at Attachment B of Report Number 15C0114 SC:es entitled Minutes Arts and Cultural Development Advisory Committee Meeting 30 July 2015.

C. THAT Council request an item be included on the next Local Government

Association of the Northern Territory (LGANT) Executive meeting agenda, raising the issue of Federal funding changes and the impact on the arts and cultural sector locally.

D. THAT it be noted that Committee member Mr Mark Smith from Music NT has

ceased to be a member of the Arts and Cultural Development Advisory Committee (ACDAC) and that a letter of thanks from the Lord Mayor be provided to Mr Mark Smith for his contribution.

BACKGROUND Council’s Arts and Cultural Development Advisory Committee (ACDAC) provides advice to Council on issues pertaining to the arts and cultural development programs. DISCUSSION Minutes of the meeting held 30 July The Minutes of the ACDAC meeting held 30 July, 2015 are presented and detailed in Attachment A. Terms of Reference The Terms of Reference for ACDAC have been amended as recommended by the committee in discussions at meetings 14 May 2015 and 30 July 2015. Key changes include updated key objectives to align with the Arts Plan 2015-2020 and clarification of membership. The final copy Terms of Reference are at Attachment B and details of the track changes can be found in Attachment C. Federal funding Changes - Impact on the Arts and Cultural Sector in Darwin As a result of major changes in Federal Government arts funding announced in the May budget this year, arts and cultural sector leaders have initiated discussions to fully understand and come to terms with the impact that these changes will have on the sector. A synopsis of reported and potential impacts on the arts and cultural sector in Darwin is at Attachment D.

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COMMITTEE MEETING 30 JULY 2015 A Senate enquiry is currently underway with the first of a series of hearings held in Melbourne on 5 August 2015. There have been over 2,200 submissions made to the Senate enquiry and a strong representation from the arts and cultural sector across the country, including the Northern Territory. Further hearings will take place in Perth, Hobart, Brisbane and Adelaide during September 2015. The Senate will hear from the sector the impact of the 2014 and 2015 Commonwealth Budget decisions on the Arts including the suitability and appropriateness of the establishment of a National Programme for Excellence in the Arts (NPEA), to be administered by the Ministry for the Arts with particular reference to:

i) the effect on funding arrangements for:

o Small to medium arts organisations, o Individual artists, o Young and emerging artists, o The Australia Council, o Private sector funding of the arts, and o State and territory programs of support to the arts.

ii) protection of freedom of artistic expression and prevention of political influence, iii) access to a diversity of quality arts and cultural experiences, iv) the funding criteria and implementation processes to be applied to the program, v) implications of any duplication of administration and resourcing and, vi) any related matter. Due to the large volume of submissions the Senate has granted an extension of time for reporting until 26 November 2015. ACDAC members were provided an opportunity to discuss this at the recent 30 July 2015 meeting. ACDAC has recommended to Council three actions that are highlighted in the minutes of 30 July 2015 (Attachment A). Two of the actions are presented in this report as recommendations:

A letter to the Federal Minister for the Arts be drafted, with input from ACDAC, and presented to the Community and Cultural Services Committee for endorsement on behalf of Council.

That an item be included in the agenda for the next LGANT meeting to enable a discussion regarding the impact of Federal funding changes to the arts sector.

The third action as highlighted in the minutes requires further research and development before being submitted to Council for consideration.

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COMMITTEE MEETING 30 JULY 2015 Committee Membership Mark Smith from Music NT has not attended a meeting since February 2014. The Coordinator Arts and Cultural Development has contacted Mark on a number of occasions to ascertain his availability for the Committee. In discussions by phone Mark advised that he was unable to attend meetings but, to date has not provided a letter of resignation. Under the Terms of Reference for ACDAC if a member does not attend three consecutive meetings their membership expires. An expression of interest will be prepared to secure another member for the Committee. It was agreed by the Committee to focus on seeking a Larrakia representative with experience as required under the Terms of Reference. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Acting Manager Community Development, Community and Cultural Services General Manager, Community and Cultural Services

In preparing this report, the following External Parties were consulted: Corrugated Iron Youth Arts, Executive Producer Darwin Community Arts, Executive Officer and Board Members Artback NT, Executive Officer Tracks Dance, General Manager and Directors Darwin Visual Arts Association (DVAA), Chairperson and member Charles Darwin Uni, Senior lecturer Browns Mart Theatre, Executive Director Music NT, Manager Tactile Arts, Chairperson Arts and Cultural Development Advisory Committee (ACDAC) Discussions with interstate colleagues (Arts and Culture) NAVA Executive Director and Deputy Director POLICY IMPLICATIONS This report relates to Policy 007 Arts and Cultural Development that defines Council’s commitment to supporting a culturally vibrant city through the arts and cultural development program. BUDGET AND RESOURCE IMPLICATIONS Nil RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil

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COMMITTEE MEETING 30 JULY 2015 ENVIRONMENTAL IMPLICATIONS Nil COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. SAHN CRAMER ANNA MALGORZEWICZCOORDINATOR ARTS AND CULTURAL DEVELOPMENT


SERVICES For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected]. Attachments: Attachment A: Minutes of the Arts and Cultural Development Advisory Committee Attachment B: Final Draft Terms of Reference Arts and Cultural Development

Advisory Committee Attachment C: Track Changes Terms of Reference Arts and Cultural Development

Advisory Committee Attachment D: Federal Funding Changes – Impact on the Arts and Cultural Sector

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ARTS & CULTURAL DEVELOPMENT ADVISORY COMMITTEE

MINUTES

12.00 – 1.30pm Thursday 30 July, 2015, Civic Centre

1. PRESENT

Alderman Kate Worden Chairperson, City of Darwin Mr Ken Conway Community Representative Ms Leonie McNally Community Representative Mr Bong Ramilo Executive Officer, Darwin Community Arts Ms Louise Partos Executive Officer, Artback NT Ms Sarah Body Chairperson, Tactile Arts Ms Angela O’Donnell Senior Arts Broker, Arts NT Ms Sarah Pirrie Lecturer Visual Arts, CDU Ms Aly de Groot Independent Artist Ms Sahn Cramer Coordinator Arts and Cultural Development (CACD)

2. APOLOGIES

Mr Ben Graetz General Manager, DEC Mr. Mark Smith Manager, Music NT Mr Sean Pardy Executive Director, Brown’s Mart Arts Mr Mark Crees General Manager, Darwin Festival Ms Nadine Douglas Manager Technical Services, CoD

Meeting Opened 12.10pm Chair advised members that a recording device would be utilized for this meeting, and that at any time they could request that the device be switched off. All members were happy to record the meeting. Bong Ramilo joined the meeting at 12.12pm 3. MINUTES OF PREVIOUS MEETING

Recommendation: THAT the minutes of the meeting held 14 May, 2015 be accepted as a true and accurate record. (Ald Worden/McNally) Carried

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4. BUSINESS ARISING FROM PREVIOUS MEETING

4.1 Committee Membership

Coordinator Arts and Cultural Development (CACD) advised that Mark Smith would no longer be a member of the Committee. Mark was unable to commit to meetings and therefore an expression of interest would be undertaken seeking another member.

The Committee agreed that a Larrakia representative with appropriate skills to be targeted for a position on the Committee. CACD has spoken with Alan James from the Darwin Entertainment Centre seeking a nomination to represent them on the Committee and that Alan was still considering who might be appropriate.

CACD reminded the Committee that in the Terms of Reference if a suitable representative from DEC could not be recommended that Council would seek an alternative individual member with appropriate skills. Action: CACD to undertake an expression of interest for new member and draft a letter of thanks to Mark Smith. CACD to secure with DEC a suitable nomination.

4.2 Changes to Terms of Reference Discussion regarding the Draft Terms of Reference presented to the Committee, members requesting information and clarification on 3.1 Council appointed Alternate Alderman (delegate) and whether both the Alternate and the Council appointed Alderman (delegate) could both attend the meeting. Members were advised that both members could attend the meetings and that if the Council appointed Alderman were unable to attend that the Alternate Alderman would step in to replace them (if possible). The Alternate member would then effectively be the Council appointed member and have a vote; however if both the Council appointed member and the alternate member were in attendance the alternate Council member would not have a vote or be counted in the quorum The Committee also requested a change in 3.1 third dot point to a minimum of ten (10) positions with (4) additional places.

4.3 Requested amendment shall now read:

At its first regular meeting, at the beginning of the financial year, the Committee shall recommend to Council one of their number for

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appointment as Chairman for the term of the Committee and the Committee shall elect a Deputy Chair on an annual basis. Details under 5.6 to be permanently included on the Agenda for each meeting under agenda item number 3 and prior to the acceptance of minutes, to make sure that any conflict of interest is declared at the commencement of the meeting. All other details of the Terms of Reference were accepted and it was agreed that CACD would make the amendments and send out to Committee members for final approval before being submitted to the Community and Cultural Services Committee.

Recommendation and Action: That Council endorse the revised Terms of Reference.

That Committee member, Mark Smith from Music NT cease to be a member of the Arts and Cultural Development Advisory Committee (ACDAC); a letter of thanks from the Lord Mayor be provided to him for his contribution and a suitable replacement member be sought through an expression of interest.

4.4 Proposed Professional Development Grant – Draft framework

CACD advised that given the significant changes to arts funding this proposal be deferred until we have a clear picture of priorities and need within the sector. The proposal is for a professional development grant aiming to address the need for skills development and opportunity for local artists/arts workers. Any model would complement and not compete with already existing models. In the meantime the CACD to send out an email to members asking for some ideas around what they think would be the best model, or areas they see the greatest need before developing a draft framework for presentation to Council.

The Coordinator to continue conversations with the sector broadly for input into this discussion and drafting of funding options keeping in mind current discussions regarding the federal funding changes and senate enquiry. Action: CACD to email members for input and ideas for inclusion in a draft model for professional development support. 4.5 Arts funding changes (federal and territory) – impact on sector

Committee members provided input into some of the key issues and background into what has been happening here in Darwin as a result of the Federal funding cuts and changes. A summary of discussions is

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provided in Federal Funding Changes – Impact on Arts and Cultural Sector Darwin (Attachment C). Recommendation and Action: THAT a report is prepared for Council to include:

• a draft letter from Council to the Federal Ministry for the Arts, Senator Brandis highlighting the impact on the sector due to changes in funding;

• a request to include an item on the agenda for Local Government, meetings held both nationally and through LAGNT, that provides an opportunity to discuss the issues facing the arts and cultural sector as a result of funding cuts federally;

• Council approves the preparation and drafting of a letter to be sent to both political parties in the Northern Territory highlighting major issues currently facing the arts and cultural sector and our community as a result of funding cuts. That the content of this draft letter:

o be prepared by the Committee, o is specific in terms of any requests made and o is presented to Council for endorsement.

Resolution and motion Partos/Body Carried

It is noted in the minutes that the ArtsNT committee member would not participate or provide input into the drafting of a letter to neither Senator Brandis, nor the Report to Council and withdrew from this recommendation to Council due to a conflict of interest.

ArtsNT Cultural Policy/stakeholder consultation – sector input

ArtsNT representative advised that a stakeholder consultation discussion paper was about to be released through the usual channels and encouraged everyone to provide responses and feedback. They are looking for wide reach to enable feedback from not only the arts sector but the community more broadly.

5. GENERAL BUSINESS

5.1 Art Program Updates Coordinator provided an update:

- Arts Plan endorsed by Council. Now working on a published short version that will be distributed promoting the investment in arts and culture by Council and clarifying our role.

- Public Art Temporary Commission launch 31 July

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Tamarind Park Public Art Commission in design development stage and proceeding well.

- Civic Park Cultural Usage Plan – Trial Mobile Food Vendor Program Currently seeking feedback from key stakeholders and community. Compiling data in preparation for a report to Council.

- Transform, arts skills development program update and review. 5.2 Live Performance and Participatory Art Members provided details of current programs to watch out for including:

- DVAA exhibitions/Sonic Tides - International Harbour Residency (artists from Melbourne, Indonesia, Timor and Darwin). CDU students also involved.

- Nan Giese Gallery CDU indigenous artists exhibition

- Tactile Craft Fair a success 4-5,000 people attending with 78 stalls Next exhibition ‘Tropicalia Capricornia’.

- DCA ongoing Asia residencies with artists from the Philippines,

Timor Leste and Thailand as part of the Darwin Festival. DCA are also working on a project system called ZAPS a website that will be a repository of data and online resources about local government arts projects and a venue for collaboration among councils for developing arts projects. DCA (Bong and Miguel are the web site developers) will build the base code and launch the code as an open source software project which allows other developers to contribute.

- Angela O’Donnell has a received an Asialink Residency and will

be travelling to Istanbul Aug/Sept.

- Artback NT is busy with Darwin Festival, 3 programs in Tennant Creek and Borroloola; they also have a meeting with the Ministry for the Arts in Darwin next week and are happy to take some of the discussions we have had at this meeting to this gathering. It is Artback NT’s 21st birthday in November and they will advise what is planned in the near future.

- 5.3 Percentage for Arts Scheme This item was added to the agenda at the request of the Chair, discussion points included:

• Only way to legislate for a percentage scheme is to get it into planning, Council can write to the planning minister .

• Might be time to revisit this, even though it has been tried before and failed and that this has been discussed since the 1980’s.

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• A model used in NSW when they were lobbying for a percentage for art scheme was BOMA (Building Owners and Managers Association) who drove a lot of the discussions.

• The City Centre Masterplan has to be incorporated into the planning act and when this happens it might be the time to seek a percentage for art scheme once again.

• We would need to clarify what was being asked whether it was a percentage scheme for government developments/public infrastructure and/or whether it included private developments. It was noted that attempting to get private developments included would be more difficult to achieve as it would attract some push back.

• Some discussion regarding what the monies could be used for, that if possible it might include more than capital/public art, that it might include for example artist residencies, projection screens and a digital program, funding for creative spaces/cultural hubs.

• Need to determine the facts on the previous attempts to make sure we have learnt lessons from this and understand the obstacles and barriers before making another submission. Perhaps we need to speak with the current Arts Minister and the previous Labour Arts Minister to ascertain exactly what happened in the last attempt.

• CACD commented that any discussion regarding raising further monies for capital developments and/or other arts initiatives needs to be done in the context of local government capacity and resources to deliver on programs. With current resources we are limited to deliver any further and this would need to be addressed and models developed to be able to implement outcomes from additional revenue.

• Discussion regarding current City of Darwin infrastructure developments and request that Nadine (Manager Technical Services) provide the Committee with a paper outlining what is involved in setting up a percentage for art scheme in the territory, the steps. Also what is the current status regarding the City Centre Masterplan and has Council written to the planning minister to incorporate it into the planning scheme and, if so, what are the details?

Action: Nadine to report back to the Committee.

• Further comments that we are missing the boat in taking advantage of current Council developments for example the Nightcliff Café. The Chair requested information and actions to determine whether it was still possible to include public art in this development.

Action: CACD to advise if there is still an opportunity for public art as part of the Nightcliff Café development.

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6. OTHER BUSINESS Nil 7. NEXT MEETING Thursday 24 September 2015 12 noon – 1.30 pm Meeting Room 1 8. MEETING CLOSED 1.35pm

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FINAL DRAFT

ARTS AND CULTURAL DEVELOPMENT ADVISORY COMMITTEE

TERMS OF REFERENCE

1. PURPOSE:

The City of Darwin Arts and Cultural Development Advisory Committee (the Committee) is established pursuant to Section 54 of the NT Local Government Act 2008.

Its purpose is to inform and advise Council, with an integrated and strategic focus, guided by the City of Darwin Five Year Arts Plan, Arts and Cultural Development Policy, and Public Art Guidelines.

2. OBJECTIVES:

2.1 Facilitate, advocate and provide advice to further the development of arts and culture, recognising Darwin’s diverse cultural resources.

2.2 Actively promote arts and cultural celebration, participation, collaboration and cultural identity.

2.3 Provide opportunities for skills development and creative expression which values, supports and enables artistic excellence to flourish.

2.4 Promote access to quality art experiences.

2.5 Encourage the involvement of the community in art and cultural development within Council’s planning functions.

2.6 Monitor and evaluate the value of arts and cultural development to Council’s planning.

2.7 Promote the importance for arts to be considered in developments throughout Darwin.

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2.8 Provide a forum for the sharing of ideas and resources between Council and the community and provide mutual support and assistance in developing and implementing public art activities in Darwin.

2.9 Identify arts projects which may be appropriate for Council to seek funding to develop.

2.10 Provide advice to Council on issues falling within the Arts and Cultural Development policy and Public Art Guideline

3. MEMBERSHIP

3.1 Membership is made up of:

• One Council appointed Alderman (Delegate) • Council staff • Minimum of ten (10) positions with (4) additional places

allocated to allow professional involvement and to ensure coverage of a broad range of arts and cultural expertise.

• Individuals with expertise and skill sets as required providing advice to Council on arts and cultural sector issues; Council’s arts and cultural development program and public art.

• Organisational representatives from Darwin Entertainment Centre and ArtsNT.

3.2 Council shall also appoint an alternate delegate (Alderman) to the Committee should the appointed Council representative be unavailable.

3.3 Membership will include a representative from the Infrastructure Department and the Community and Cultural Services Department who shall be responsible for convening, resourcing, monitoring progress and providing secretariat functions to the Committee.

3.4 Members shall be appointed by Council as required under the Local Government Act 2008.

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3.5 Nominations for Committee membership shall be called publicly by advertising an expression of interest for individual members, however organisational representatives will be replaced by a nominated, and suitably qualified alternative. If no such alternative can be nominated, Council reserves the right to secure a further individual member with suitable qualifications.

3.6 Appointed Committee members shall remain so for a set period of two (2) years and at the end of any two year term, retiring members may re-apply for membership.

3.7 Nominations for vacancies occurring on the Committee shall

be called as required to ensure continuation of expertise on the Committee.

3.8 Membership of the Committee will expire should a member

not attend a meeting of the Committee without leave on three (3) consecutive regular meeting occasions.

3.9 Sub-committees or Arts Panels set up to provide

professional advice to the Committee shall include a maximum of two members of the Committee.

4. CRITERIA FOR MEMBERSHIP

In accordance with the Local Government Act, the City of Darwin shall appoint suitably qualified individuals to be members of the Committee based on the following criteria:

4.1 The Committee members will collectively cover a broad

range of arts and cultural expertise and shall include members who can demonstrate that they represent, or have experience in, at least one of the following areas:

• A professional artist with at least five years’ experience • A young emerging artist able to demonstrate

commitment to their chosen art form/s • Work, or have experience within, an arts related

profession, including marketing, production, arts management or arts administration.

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4.2 Commitment to regularly attend meetings and to actively contribute ideas and commentary.

4.3 Active participation in ACDAC sub committees or art panels

as required.

4.4 Willingness to represent the interests of the community rather than pursue personal interests.

4.5 Awareness of relevant arts and cultural policies, trends and sector engagement.

5. MEETINGS OF THE COMMITTEE

5.1 An orientation workshop is held early in the term of the Committee to inform members of their responsibilities so that members understand the operation of the Committee and its responsibilities to Council and to get to know the other members.

5.2 At the first regular meeting the Chairman of the Arts and

Cultural Development Committee shall be the Council appointed Alderman in order that the Committee may recommend one of their number for appointment by Council as Chairman.

5.3 At its first regular meeting beginning of the financial year, the

Committee shall recommend to Council one of their number for appointment as Chairman for the term of the Committee and the Committee shall elect a Deputy Chair on an annual basis.

5.4 The Committee meets bi-monthly

5.5 In accordance with the Local Government Act, the Chairman

may summon additional meetings at any time and meetings held shall be at times determined by the Committee.

5.6 As specified under the Local Government Act any members

having any conflict of interest shall declare their interest in accordance with the provisions of the Act. Members are also bound by provisions of the Local Government Act and Regulations including confidentiality.

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5.7 To assist individuals to attend Committee meetings, the City of Darwin’s policy is to reimburse people who are not independently mobile and who therefore incur direct costs in being transported to the meetings by a third party i.e. a taxi or other person.

5.8 Minutes of all meetings are reported to meetings of the City

of Darwin Community and Cultural Services Committee who then may make recommendations for a Council decision.

5.9 Staff roles in support of the Committee will include the

provision of information; advice and support. 6. PROCEDURE FOR RECRUITMENT OF MEMBERS

6.1 City of Darwin will advertise in local newspapers calling for Expressions of Interest in membership of the Committee.

6.2 The Committee’s Terms of Reference and other relevant

information will be sent to all potential applicants with an application form.

6.3 All nominees will be advised of the outcome of their

application. Successful applicants will be advised of the proposed date of their first meeting.

Quorum Section 64(2) of the Act states that a Quorum consists of a majority of the members of the Committee.

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TRACK CHANGES

ARTS AND CULTURAL DEVELOPMENT ADVISORY COMMITTEE

TERMS OF REFERENCE

1. PURPOSE:

The City of Darwin Arts and Cultural Development AdvisoryCommittee (the Committee) is established pursuant to Section 54of the NT Local Government Act 2008.

Its purpose is to inform and advise Council, with an integrated andstrategic focus, guided by the City of Darwin Five Year Arts Plan,Arts and Cultural Development Policy, and Public Art Guidelines.

2. OBJECTIVES:

2.1 Facilitate, advocate and provide advice to further thedevelopment of arts and culture, recognising Darwin’s diverse cultural resources.

2.2 Actively promote arts and cultural celebration, participation, collaboration and cultural identity.

2.3 Provide opportunities for skills development and creative expression which values, supports and enables artistic excellence to flourish.

2.4 Promote access to quality art experiences. and build new audiences through a focus on public art, venues and facilities, arts marketing and engaging diverse communities.

2.5 Encourage the involvement of the community in art and cultural development within Council’s planning functions.

2.6 Monitor and evaluate the value of arts and cultural development to Council’s planning.

2.7 Promote the importance for arts to be considered in developments throughout Darwin.

ATTACHMENT C53

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2.8 Provide a forum for the sharing of ideas and resources between Council and the community and provide mutual support and assistance in developing and implementing public art activities in Darwin.

2.9 Identify arts projects which may be appropriate for Council to seek funding to develop.

2.10 Provide advice to Council on issues falling within the Arts and Cultural Development policy and Public Art Guidelines.

3. MEMBERSHIP

3.1 Membership is made up of:

• One Council appointed Alderman (Delegate) • Council staff • MinimumMaximum of ten (10) positions with (4)

additional places allocated to allow professional involvement and to ensure coverage of a broad range of arts and cultural expertise.

• Individuals with expertise and skill sets as required to provide advice to Council on arts and cultural sector issues; Council’s arts and cultural development program and public art.

• Organisational representatives from Darwin Entertainment Centre and ArtsNT.

3.2 Council shall also appoint an alternate delegate (Alderman) to the Committee should the appointed Council representative be unavailable.

3.3 Membership will include a representative from the Infrastructure Department and the Community and Cultural Services Department who shall be responsible for convening, resourcing, monitoring progress and providing secretariat functions to the Committee.

3.4 Members shall be appointed by Council as required under the Local Government Act 2008.

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3.5 Nominations for Committee membership shall be called publicly by advertising an expression of interest for individual members, however organisational representatives will be replaced by a nominated, and suitably qualified alternative. If no such alternative can be nominated, Council reserves the right to secure a further individual member with suitable qualifications..

3.6 Appointed Committee members shall remain so for a set

period of two (2) years and at the end of any two year term, retiring members may re-apply for membership.

3.7 Nominations for vacancies occurring on the Committee shall

be called as required to ensure continuation of expertise on the Committee.

3.8 Membership of the Committee will expire should a member

not attend a meeting of the Committee without leave on three (3) consecutive regular meeting occasions.

3.9 Sub-committees or Arts Panels set up to provide

professional advice to the Committee shall include at least two members of the Committee.

4. CRITERIA FOR MEMBERSHIP In accordance with the Local Government Act, the City of Darwin shall appoint suitably qualified individuals to be members of the Committee based on the following criteria:

4.1 The Committee members will collectively cover a broad range of arts and cultural expertise and shall include members who can demonstrate that they represent, or have experience in, at least one of the following areas:

• A professional artist with at least five years’ experience • A young emerging artist able to demonstrate

commitment to their chosen art form/s

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• Work, or have experience within, an arts related profession, including marketing, production, arts management or arts administration.

4.2 Commitment to regularly attend meetings and to actively contribute ideas and commentary.

4.3 Active participation in ACDAC sub committees or art panels

as required.

4.4 Willingness to represent the interests of the community rather than pursue personal interests.

4.5 Awareness of relevant arts and cultural policies, trends and sector engagement.

5. MEETINGS OF THE COMMITTEE

5.1 An orientation workshop is held early in the term of the Committee to inform members of their responsibilities so that members understand the operation of the Committee and its responsibilities to Council and to get to know the other members.

5.2 At the first regular meeting (commencing 2015) the

Chairman of the Arts and Cultural Development Committee shall be the Council appointed Alderman in order that the Committee may recommend one of their number for appointment by Council as Chairman.

5.3 At its first regular meeting (commencing 2015) the Committee shall recommend to Council one of their number for appointment as Chairman for the term of the Committee and the Committee shall elect a Deputy Chair on an annual basis.

5.4 The Committee meets bi-monthly.

5.5 In accordance with the Local Government Act, the Chairman

may summon additional meetings at any time and meetings held shall be at times determined by the Committee.

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5.6 As specified under the Local Government Act any members

having any conflict of interest shall declare their interest in accordance with the provisions of the Act. Members are also bound by provisions of the Local Government Act and Regulations including confidentiality.

5.7 To assist individuals to attend Committee meetings, the City

of Darwin’s policy is to reimburse people who are not independently mobile and who therefore incur direct costs in being transported to the meetings by a third party i.e. a taxi or other person.

5.8 Minutes of all meetings are reported to meetings of the City

of Darwin Community and Cultural Services Committee Council and the Committee who then may make recommendations for a Council decision.

5.9 Staff roles in support of the Committee will include the

provision of information; advice and support. 6. PROCEDURE FOR RECRUITMENT OF MEMBERS

6.1 City of Darwin will advertise in local newspapers calling for Expressions of Interest in membership of the Committee.

6.2 The Committee’s Terms of Reference and other relevant

information will be sent to all potential applicants with an application form.

6.3 All nominees will be advised of the outcome of their

application. Successful applicants will be advised of the proposed date of their first meeting.

Quorum Section 64(2) of the Act states that a Quorum consists of a majority of the members of the Committee.

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AGENDA ITEM 4.4 – ACDAC MEETING 30 JULY, 2015

FEDERAL FUNDING CHANGES – IMPACT ON THE ARTS AND CULTURAL SECTOR DARWIN

PURPOSE OF THE DISCUSSION

To clarify the impact of Federal funding changes on the arts and cultural development sector in Darwin.

An opportunity for members of ACDAC to provide insight and first-hand knowledge of what this will mean for local artists/art groups and art organisations in Darwin; and to inform Council.

LINK TO THE ARTS PLAN 2015 – 2020

Key Themes in the Arts Plan endorsed by Council:

• Public Art • Creative Spaces • Access and Participation

• Arts Development, Opportunity and Connectivity

BACKGROUND

In the 2015 May federal budget funding cuts to the Australia Council were announced which account for 28% of the federal arts funding body’s discretionary funding. $104M over four years was withdrawn from the Australia Council budget and redirected to the Ministry for the Arts for its National Program for Excellence in the Arts (NPEA), which at the time of the cuts did not have guidelines or a framework for implementation. At this time, the Australia Council were unaware of the proposed NPEA program or that their budget would be cut.

In August 2014 the Australia Council delivered a new strategic plan 2014-2019 that was developed by the board and executive team setting out goals and strategies for the next five years. It responded to new legislation and was informed by sector and nationwide consultations.

The Australia Council came to Darwin as part of this consultation and many in the sector began visioning and planning for their businesses aiming to apply for 6 year funding. This was a new shift in funding and a big change for the sector as previously only 3 year or triennial funding had been available. Business plans and expressions of interest for the new six year funding were made and many here in Darwin put in a considerable effort to attract support from the Australia Council and ensure sustainability for their arts business.

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It was therefore quite a shock not only for the Australia Council but also the many small to medium organisations representing the sector, when the Australia Council made the announcement to cut this new six year funding model as a direct result of the Federal Government arts funding changes.

The Australia Council website clarifies the current situation as follows (as at August 2015):

• ‘The 2015-16 budget measures will have a significant impact and the Australia Council.

• The Australia Council will continue to deliver the Major Performing Arts framework, Visual Arts and Crafts Strategy, Playing Australia, Contemporary Touring Initiative and Contemporary Music Touring Program, on behalf of the Australian Government.

• These government directed programs make up 66% of the Council’s 2015-16 appropriations.

• The Council’s remaining funds are $62M, which is $23M less than expected. These funds support the Australia Council’s grants model, current Key Organisations, national and international development activities, capacity building, research and operations.

• To manage the transition to the new funding framework the Council needs to take the following actions:

o the Australia Council June grant round, including government programs, will not proceed,

o existing applications can be assessed within the September round, which will include multi-year project support for individual artists and arts organisations

o the six-year funding for organisations program is suspended, o the Australia Council will honour the current contracts of multi-year

funded organisations until their conclusion at the end of 2016, o the ArtStart, Creative Communities Partnerships Initiative and Artists in

Residence programs will not be offered in the future.

National Association for Visual Artists (NAVA) the national peak body for the visual and media arts, craft and design sector has been following the changes closely and has issued statements with further details as they have become available on its website, some points are:

• The Australian Government has said it will provide approximately $20 million each financial year for the NPEA. The remaining $6m a year will be used by the Ministry for the Arts to cover the additional cost of operations to manage this program and to support to other government programs including the Major Festivals Initiative (with support to be doubled to $1.5m), Festivals Australia and Visions of Australia and possibly a proportion of support for Sounds Australia.

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• There are similarities between the objectives of the NPEA and those of the Australia Council, Community Partnerships Australia, and the Department of Foreign Affairs and Trade, and this represents a duplication of resources.

• With its remaining funds, the Australia Council will have to find ways to support Key Organisations, national and international development activities, capacity building, research and operations. With $22.4m already committed to key organisations until the end of 2016, there will be only $12m left across the two funding rounds in September 2015 and February 2016 for the other program.

There has been considerable public debate since the announcement and funding changes including the announcement of a Senate Enquiry which is currently underway. More information can be found here http://www.aph.gov.au/Parliamentary_Business/Committees/Senate/Legal_and_Constitutional_Affairs/Arts_Funding/Public_Hearings The Federal Government has released draft guidelines for the new program (NPEA) and provided the sector an opportunity to give feedback.

To date over 2,200 submissions have been made to the Senate Enquiry and five public hearings have been confirmed into the impact of the 2014 and 2015 federal budget decisions on the arts and will take place across Australia over the next six weeks.

Those in the arts sector not affected by the Federal funding changes include the 28 major performing arts companies (AMPAG), for example major theatre, opera, dance, orchestra and circus companies (examples include: Bell Shakespeare, Queensland Ballet, Opera Australia, Bangarra Dance Theatre, Sydney Symphony Orchestra, Sydney Dance Company).

The bulk of the funding cuts will fall on the small to medium sector as well as on grant programs for individual artists. Recent Australia Council data shows that the small companies are the most innovative and productive section of the entire cultural ecosystem.

Small to medium performing arts organisations produce the bulk of the new Australian work. Collectively, the small to medium sector accounts for thousands of cultural workers across the country. These companies typically depend on a mix of Federal, State and self-sourced income for their survival.

In addition for many of these companies State or Territory funding is tied to Australia Council funding. Without Federal funding, they may be at risk of losing their Territory based funding.

Indigenous, visual arts and literature organisations will be hit particularly hard. There are more than 40 key organisations nationally in the visual arts category and 145 medium sized companies designated as key organisations.

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http://www.aph.gov.au/Parliamentary_Business/Committees/Senate/Legal_and_Constitutional_Affairs/Arts_Funding/Public_Hearings

http://www.aph.gov.au/Parliamentary_Business/Committees/Senate/Legal_and_Constitutional_Affairs/Arts_Funding/Public_Hearings

DISCUSSION

The Darwin arts community faces uncertainty following the Federal funding cuts with many organisations relying on Federal funding from the Australia Council. Organisations and individuals have continued to meet and discuss the implications of these changes and have secured meetings with the Minister for Arts and Museums, Gary Higgins MLA, urging him to work with his Federal colleagues on keeping close scrutiny on the impact of these changes.

Responses and actions that have taken place to date that we are aware of include:

• Local sector meetings to discuss the implications and planned responses • Meeting with the NT Minister for Arts and Museums (two representatives on

behalf of the local sector). • ArtsNT confirmed a letter from the Minister for Arts and Museums has been

sent to the Federal Minister for Arts, in direct response to funding changes and expressing his concerns.

• ArtsNT advise that the NT Minister for Arts and Museums will raise the issue with interstate counterparts at the next meeting of Cultural Ministers meeting in October.

• Some lobbying by the sector to Senator Natasha Griggs, the member for Solomon, The Hon. Warren Snowdon, member for Lingiari and Senator Nova Peris.

• NT representation to the national sector delegation (included 2 reps) in Canberra, support provided by 7 NT organisations including Tennant Creek and Alice Springs.

In attendance at the meeting were 9 politicians across political parties. • Numerous submissions have been made by Darwin artists/arts organisations

to the Senate enquiry. • ArtsNT Officers have been active in supporting the sector as best they can in

the circumstances, also providing advice and support to the Arts Minister in keeping abreast of the changes Federally.

• NAVA visited Darwin twice for sector meetings in support of artists and plan a sector forum in October this year.

• City of Darwin, Coordinator Arts and Cultural Development has conducted one on one meetings or phone discussions with:

o Corrugated Iron Youth Arts o Darwin Community Arts o Artback NT o Tracks Dance o Darwin Visual Arts Association (DVAA) o Charles Darwin Uni – senior lecturer o Browns Mart Theatre o Music NT o Tactile Arts o Arts and Cultural Development Advisory Committee (ACDAC) agenda

item, roundtable discussion including recommendations to Council o Discussions with interstate colleagues (Arts and Culture)

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o NAVA Executive Director and Deputy Director (two separate occasions)

LOCAL ISSUES Some of the more local issues that have been raised by the sector in discussions include:

• Funding cuts will impact on the local arts economy and arts organisations’ ability to produce, deliver and fund some core programs.

• That the community would be impacted as a result of local art programs being cut both as audience and participant.

• That some within the arts sector feel governments fail to understand the important role small to medium arts organisations and individual artists’ play in communities particularly regional communities. Art organisations provide important community engagement programs that are just as valuable to the health and well-being of a community as are sporting programs. For example there is a high demand from parents who seek to enrol their children in after school activities such as dance, drama, music and visual art and without sustainable small to medium art organisations and individual artists these activities are threatened.

• There will be a direct impact on employment and arts organisations’ ability to retain staff and skills.

• Some arts organisations may not be able to secure core funding and therefore fold as a business entirely. On this note some arts organisations have not received an increase in organisational funding for over 9 years and with the cost of living increasing, in real terms funding has been slowly reducing for sometime already.

• That there is a feeling of much uncertainty and vulnerability in the sector. • Individual artists will not be eligible for monies under the new NPEA proposed

guidelines as the guidelines specifically exclude them. • Need to look at advocacy for the sector and the role of Local Government in

supporting the sector. • That marginalized communities, seniors, people with disabilities will be

impacted as current arts organisation programs for eg. DCA (Darwin Community Arts) have indicated they could fold.

• That the sector has been galvanized by the need to fight for survival. • That there has been significant efforts by the arts sector in working together to

lobby government and getting the message across which has strengthened relationships. This has strengthened the resolve of individuals and the sector generally to appreciate their vote, their voice and their contribution in Darwin.

• That these changes invoke Article 27 of the UN Declaration of Human Rights (everyone’s right to participate in culture and the arts) – taking a view that much of the work delivered at a grass roots level will impact communities that cannot afford attendance at major performing arts initiatives (which are the beneficiaries of the funding changes).

• The peer review assessment process is now threatened and the fear is that there will be little to no transparency of decisions for funding through the new NPEA.

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• Some key obstacles or barriers to sustainability for the arts sector is affordability of creative spaces. Small to medium arts organisations are covering high costs to lease property in Darwin, now with funding cuts their business may not be viable.

• Need for further research and data collection to demonstrate the value of the arts to the Darwin community and demonstrate the impact if organisations fold and/or are unable to deliver programs into the future.

• A sense that the impact of funding cuts will be felt into the future, that it will take the sector sometime to recover if at all.

• There will be an impact on indigenous audiences who will miss out on tours from the small to medium sector.

• Local creative producers will be impacted. For example Artback NT not only tour but develop work that is showcased around the country. This work contributes to skills development/professional development and opportunity for local artists and creative producers.

IN SUMMARY

We are still in the process of consultation with a senate enquiry underway. Discussions continue at a local level and planning is underway for a sector gathering in October this year that will be hosted by NAVA in Darwin. ACDAC will continue to discuss these issues at its next meeting in September and advise Council.

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ENCL: YES


AGENDA ITEM: 10.4

CIVIC PARK MOBILE FOOD VANS EVALUATION

REPORT No.: 15C0103 AH:es COMMON No.: 1790486 DATE: 21/09/2015

Presenter: Acting Manager Community Development, Amber Herrmann Approved: General Manager Community & Cultural Services, Anna Malgorzewicz PURPOSE The purpose of this report is to present the evaluation findings for the 8 week Civic Park Mobile Food van trial ‘Food Van Fridays’. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 4 Historic and Culturally Rich City Outcome 4.2 Community life rich in creativity Key Strategies 4.2.1 Encourage the growth and development of the arts KEY ISSUES The Trial Mobile Food Van Program in Civic Park was an initiative aiming to

activate the park for increased cultural, social and economic benefits for Darwin residents and visitors.

The trial ran for 8 weeks in Civic Park and coincided with Browns Mart’s Live on Friday’s program. A total of 4 vendors were successful in addressing the selection criteria.

A comprehensive evaluation at Attachment A was undertaken to assess the program across three key evaluation domains: Vans, Place and Community Experience.

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PAGE: 2 REPORT NUMBER: 15C0103 AH:es SUBJECT: CIVIC PARK MOBILE FOOD VANS EVALUATION RECOMMENDATIONS THAT the Committee resolve under delegated authority:- A. THAT Report Number 15C0103 AH:es entitled Civic Park Mobile Food Vans

Evaluation, be received and noted. B. THAT Council undertakes a scoping study of an integrated public space

activation strategy program across the municipality for possible consideration in the 2016/17 budget process.

C. THAT Council review the Civic Park Cultural Usage Plan within the context of

the Darwin City Centre Masterplan. BACKGROUND PREVIOUS DECISIONS DECISION NO. 21\3117 (31/03/15) Trial Mobile Food Vendor Program, Civic Park 2015 Dry Season Report No. 15C0040 SC:es (23/03/15) Common No. 1790486 THAT Report Number 15C0040 SC:es entitled, Trial Mobile Food Vendor Program, Civic Park 2015 Dry Season be received and noted. DECISION NO.21\2812 (17/11/14) Civic Park – Pop Up Food Vans and Review of Use by Darwin Festival Report No. 14C0125 SC:rv (17/11/14) Common No. 1790486 B. THAT Council, in accordance with the Mobile Food Vending Policy, trial the

operation of mobile food vending in Civic Park for the 2015 Dry Season, with a review at the completion of the trial.

DECISION NO. 21\2567 (26/08/14) Civic Park Common No. 2701557 THAT a report be prepared by the end of 2014 regarding the potential to utilise Civic Park in the 2015 Dry Season to support a weekly evening pop up food van destination.

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PAGE: 3 REPORT NUMBER: 15C0103 AH:es SUBJECT: CIVIC PARK MOBILE FOOD VANS EVALUATION DECISION NO. 21\1010 (30/04/13) Minutes of the Arts and Cultural Development Advisory Committee (ACDAC) Meeting 14 February 2013 and Civic park Cultural Usage Plan B. THAT Council endorse the Civic Park Cultural Usage Plan and

Implementation Plan as a framework to guide the future d3evelopment of Civic Park as a cultural venue.

DISCUSSION Guided by the Civic Park Cultural Usage Plan (The Plan), Council introduced a trial Mobile Food Van program aiming to activate the park for increased cultural, social and economic benefits for Darwin residents and visitors. The purpose of The Plan is to confirm the vision, core components and uses for Civic Park in the context of:

cultural, social and economic benefits to Darwin residents and visitors, City of Darwin’s broader direction for open spaces, arts and events, alignment with other surrounding arts facilities and infrastructure in Darwin

CBD, and defining a cultural precinct for Darwin CBD.

Vendors selected for the trial met the selection criteria in the following areas:

Diversity (offering a unique experience) Innovation (creativity) Quality (healthy and fresh foods) Sustainability (good environmental practises)

Council issued an Expression of Interest (EOI) and applications were assessed according to the selection criteria by a panel from within Council’s Community & Cultural Services Section. A total of 12 EOI’s were received within the application period. Based on the panel assessment the vendors My Sisters' Kitchen, Hip Hip Brulee, The Buda Bar and The Veggie Galley were selected for the trial. Evaluation Findings

A number of evaluation methods were utilised following the trial to ensure a diversity of opinions and experiences were received. The Evaluation Report at Attachment A shows feedback received was largely positive and encouraging. The success of the trial was measured across three key evaluation domains that align with the project objectives:

1. Vans – support for new enterprise and new economy There is some evidence of the creation of a new economy in the area, participants were generally travelling in from outside the CBD and would normally have eaten at home. Despite a strong first week, over the course of the trial sales were not sustained and profits were minimal. The real benefit for vendors was the opportunity to start and refine their business. A greater

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PAGE: 4 REPORT NUMBER: 15C0103 AH:es SUBJECT: CIVIC PARK MOBILE FOOD VANS EVALUATION

diversity of offerings was identified as an opportunity to increase participation and level of benefit.

2. Place – positive activation of public space

Although temporary in nature, there was strong evidence of positive place activation in Civic Park throughout the trial. Lighting and vans created an ambience and the presence of people enabled increased passive surveillance. The evaluation showed the people felt the presence of the vans enhanced their feeling of safety at that time. Linking with the Browns Mart Live on Friday’s music program was successful in creating a relaxed environment.

3. Community Experience – enhance opportunities for community

connections Overall, stakeholders, vendors and customers saw value in the trial. Customers surveyed rated the trial high on food quality, experience, convenience and affordability.

Future Program Directions Food Van Fridays provided Council with an opportunity to understand the potential for public space activation, in the form of mobile food vending. The trial was a coordinated public place activation model and much more than a mobile food permit program. It was successful in activating Civic Park, provided opportunity for start-up businesses to grow and enhanced opportunities for community members to connect. This model of public place activation has the potential to be adopted and modified to be delivered across the municipality. Any future program direction should be guided by the findings of the trial evaluation and the Civic Park Cultural Usage Plan. It is recommended that Council staff conduct a review of The Plan and evaluate any progress relating to The Plan, particularly in the context of the Darwin City Centre Master Plan. To ensure diverse community and city benefit, it is recommended any future program coordinated by Council be delivered within a broader place activation framework. The framework should draw on the learnings from the trial and align with current placemaking principles. Any further programming within Civic Park or a broader municipal activation program would require a dedicated staff member and additional budget resourcing. The Civic Park Cultural Usage Plan has recommended that a dedicated open space program coordinator be employed to ensure adequate cultural programming occurs across the year. An alternative, in the future, would be for Council to facilitate the opportunity for a partner organisation to coordinate any future programming within Civic Park. This model would allow opportunity for a local business to manage all planning, marketing and logistics. Council could provide a project brief to ensure that the program meets an agreed set of aims and objectives.

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PAGE: 5 REPORT NUMBER: 15C0103 AH:es SUBJECT: CIVIC PARK MOBILE FOOD VANS EVALUATION Without further infrastructure upgrades, any future programs in Civic Park would again require access to temporary lighting, alternative power and toilet facilities (located at Browns Mart). Public amenity within the park was identified as a weakness in the Civic Park Cultural Usage Plan. Further park developments are planned in accordance with recommendations of The Plan and in continued consultation with the community. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Acting Team Leader CBD Precinct Arts and Cultural Development Coordinator Digital Marketing & Communications Officer In preparing this report, the following External Parties were consulted: Trial Mobile Food Vendors Local businesses and residents Browns Mart Territory Made Markets Australian Hotels Association (AHA) POLICY IMPLICATIONS The objectives of the trial align closely with the intent of Policy 007 Arts and Cultural Development that aspires to an integrated approach to cultural development throughout the municipality. BUDGET AND RESOURCE IMPLICATIONS Resourcing of the trial was managed through the operational Community and Cultural Services budgets. In addition to actual budget costs, it is estimated over 200 internal staff hours, over 4 months, was dedicated to the program across the planning, delivery and evaluation stages.

ITEM/ACTIVITY COST Marketing/Media/Communication $1,403 Contractor Coordinator Fees $2,987 Security $1,478 Lighting and Electrical Contractor $5,360 Materials $285 Staffing Overtime Costs $298

Total $11,811 Browns Mart waived electricity usage fees for the trial.

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PAGE: 6 REPORT NUMBER: 15C0103 AH:es SUBJECT: CIVIC PARK MOBILE FOOD VANS EVALUATION A further $100,000 ($50,000 annually) has been committed over the 2015/16 and 2016/17 financial years for capital works projects in Civic Park. Council officers are investigating current park upgrade options in line with the Civic Park Cultural Usage Plan priorities. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil ENVIRONMENTAL IMPLICATIONS Nil COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. AMBER HERRMANN ANNA MALGORZEWICZA/MANAGER COMMUNITY DEVELOPMENT


SERVICES For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected]. Attachments: Attachment A: Civic Park Mobile Food Van Trial – Food Van Fridays Review 2015

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Food Van Fridays Review

2015

ATTACHMENT A70

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Contents Background ................................................................................................................ 2

Selection Process....................................................................................................... 3

Trial Participants ........................................................................................................ 4

Media and Marketing .................................................................................................. 5

Website ................................................................................................................... 5

Social Media ........................................................................................................... 5

Media Coverage ..................................................................................................... 5

Customer Survey and Feedback ................................................................................ 6

Stakeholder and Vendor Feedback ............................................................................ 8

Vendor Feedback ................................................................................................... 8

Key Stakeholders.................................................................................................... 8

Summary .................................................................................................................. 10

Vans ..................................................................................................................... 10

Place ..................................................................................................................... 11

Community Experience ......................................................................................... 11

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BackgroundGuided by the Civic Park Cultural Usage Plan, Council introduced a trial Mobile Food Van program aiming to activate the park for increased cultural, social and economic benefits for Darwin residents and visitors. Vendors selected for the trial met the selection criteria in the following areas: • Diversity (offering a unique experience) • Innovation (creativity) • Quality (healthy and fresh foods)

• Sustainability (good environmental practises)

Through this program Council aimed to enhance cultural experiences that encouraged social interaction and provided a sense of safety and wellbeing for park users. As part of the trial program Council provided additional ambient lighting and positioned four mobile food vans adjacent to Browns Mart to coincide with Live on Fridays a live music program attracting a diverse crowd.

Local Governments throughout Australia are actively

encouraging and facilitating mobile food vendors as key components of public space activation and revitalisation programs. Street and mobile food activities are included in strategies to reclaim public space and tackle negative issues, creating safer, appealing and active public spaces.

The Food Van concept also provides new entry points for start-up businesses entering the market. Small scale and unique businesses have the opportunity to add another layer to Darwin’s urban landscape.

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Selection Process Council issued an Expression of Interest (EOI) and applications were assessed according to the selection criteria by a panel from within Council’s Community & Cultural Services Section. A total of 12 EOI’s were received within the application period.

EOI’s were initially assessed to ensure legal requirements of the application were met (Insurance cover and certificate to operate from the Department of Health and Community Services). Following this, a panel met to review EOI’s against the selection criteria and scored each individually. The selection criteria covered the following areas:

• applicants offering an unique experience or product to customers (including the use of healthy food)

• applicants presenting a well-designed, professional, creative, artistic setup.

• applicants using sustainable packaging and processes, including the use of Northern Territory produce where possible.

• innovative start-up businesses.

The Trial selection process differed from the regular mobile food permit process as the trial aimed to create a specific ‘experience’ that enhanced and activated the park. Based on the panel assessment the vendors My Sisters' Kitchen, Hip Hip Brulee, The Buda Bar and The Veggie Galley were selected for the trial.

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Trial Participants The following vendors were selected as the stand out applicants:

My Sisters' Kitchen (Indian Style): A social enterprise project that provides opportunities for former refugees to share their culture and promote cross cultural understanding. They serve a variety of Indian style foods with many of the ingredients sourced from the community garden in Malak. They set up in a colourful caravan constructed from recycled materials. My Sisters’ Kitchen is closely linked to Darwin Community Arts who have provided support for migrants to establish the business.

Hip Hip Brulee (Tropical Brulee Desserts): This completely self-sufficient wagon launched their product at the trial. They offer a variety of tropical brulee desserts made by a qualified Chef and flamboyantly torched to order in front of your eyes. They are passionate about using local product and put as much back into their compost as possible.

The Buda Bar (Wholefoods snacks and smoothies): The team at Buda Bar are committed to connecting people through a philosophy of healthy, free trade and organic food products. Whether you are looking for a dessert or after work snack, their nutritious smoothies, cakes and snacks are all unprocessed and homemade. The vintage caravan, lanterns, picnic rugs and Bocce set up harks back to the ‘good

old days’ where food was simple.

The Veggie Galley (Vegetarian BBQ): This steam punk style pirate ship brings with it a theatrical style of dining all in the name of fun and good food. The hearty vegetarian fare makes the most of healthy local produce. The ship has been built entirely of recycled material and is committed to a sustainable approach to food.

In addition to the food vendors, Council partnered with Territory Made Markets to trial a number of non food market stalls on various nights throughout the trial.

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Media and Marketing

To celebrate Food Van Fridays Council developed a range of media options and opportunities for the community to engage and share with friends. Website The City of Darwin website displayed a front page banner throughout the trial and a new webpage was developed to provide additional detail. The news banner received 292 views and the webpage 1151 views. Social Media Engagement via Facebook proved to be a popular way for people to share event information and seek more information. A Food Van Friday event page was created in May.

Prior to the trial commencing a separate Food Van Friday page was created to provide ongoing updates and promotion. A total of 638 people began following the page. Facebook followers were passionate about providing feedback on their experience and shared a number of photos.

Media Coverage Following the announcement of the trial there were a number of media releases, alerts, news articles and interviews.

The majority of stories were positive and provided an opportunity for the vendors to promote their business. Channel 9 provided television coverage and conducted two live weather crosses from the event. Hip Hip Brulee were also approached and received full page coverage in the NT News.

Organic Reach 137 000 Engaged (post clicks) 5400 Engaged (comments, shares, likes) 2000

Responded yes to event Maybe Invited (organic growth through followers)

1800 53 935

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Customer Survey and Feedback As part of the trial, customers were invited to provide feedback on their experience. A total of 131 surveys were received. Surveys were conducted on three nights of the trial and a Council employee provided participants with an online device to complete the survey. Additional comments were also collected from the Street Food Policy consultation and from a letter sent to local residents. The key research objectives were to understand:

• reasons for attending, • visitor demographics, • overall experience, • ideas for improvement, and • food van and place perceptions.

The survey consisted of a combination of multiple choice and long answer questions.

A total of 87% of survey respondents had eaten at Food Van Fridays. Key results from the survey found:

56% said they attended to ‘try something new’.

44% were aged between 25 and 34.

95% were satisfied or extremely satisfied about the overall experience.

114 (99%) felt that the presence of food vans made the park more welcoming.

107 (94%) said that the food vans made the park feel safer.

81% of respondents rated the food quality very good or above average.

68% of respondents onsite said they would be eating at home if not at the trial.

59% liked it at Civic Park.

Participant comments were generally enthusiastic and many spoke how they enjoyed the mix of the music, food and outdoors. They felt the food quality was high and provided a great alternative to what is normally on offer in the city. Despite generally positive feedback, many did also comment on the limited variety of food on

From a Friend 43%

In the Media 28%

Facebook

12%

Other 17%

How did you hear about the event?

66%

60%

46%

42%

Try something new

Friends

To be in the parks

Food van quality

What motivated you to come along?

(114 responded - more than 1 answer option)

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offer and the long waits in the first week. Many also felt like there could be more activities on offer – particularly relating to children’s activities.

• More vans would be good but I realise it's early days. The music from Browns Mart is definitely an added bonus. – Survey Respondent

• Great size, makes it intimate. Too much bigger would make it more like Mindil Beach. Love it!!!! – Survey Respondent

• More things to do...Eg. Kids play space to bring a more family atmosphere. Let more people know – Survey Respondent

• Hi, I thought this was a terrific idea. I was lucky enough to grab a meal from My Sister's Kitchen before they ran out and sampled both the flavours of Creme Brulee - delicious. I am hoping this is something that will grow bigger – Facebook Follower

• Great original idea, but long wait time in the first week – Survey Respondent

• More food vans and stalls – Survey Respondent

• Great feel moving from Mall to Waterfront. Live nearby - good to see park being used for more than Festival – Local Resident

• Great initiative brings life to the area and an affordable alternative for dinner – Survey Respondent

• The music played at Brown's Mart helps to create a relaxed atmosphere. It's lovely to have opportunities to sit on the rugs, but more seating – Survey Respondent

• Really enjoyed it! Wonderful healthy food too! Recommended! - Facebook Follower Clusters (3-4) food vans, offering different types of food, and regular changeover to keep local patrons interested and coming back – Local Resident

• I love this event! We have been twice and will go again tonight! Fun, friendly atmosphere with CHEAP and TASTY food. Very good idea, keep it going – Survey Respondent

• We believe it is a lovely way to utilise Civic Park. It increases usage by a younger demographic in a positive way – Local Resident

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Stakeholder and Vendor Feedback In addition to talking to participants, Council officers consulted with a number of key stakeholders:

• All Trial Vendors – two face to face meetings. • Internal Key Stakeholders – face to face meetings • External Key Stakeholders (including Local residents, Australian Hotels

Association (AHA), Browns Mart, local businesses and Darwin Waterfront Traders Association) - Email/Letter inviting feedback with structured survey attached.

Vendor Feedback There were a number of common themes reflected by vendors at the end of the trial. They all reflected they saw great opportunity and potential, given the large crowds attending on the first night. They felt the trial provided much need visual ambiance to an otherwise darkened park space. The location was seen to be great with a positive view to the collaboration with Browns Mart. The start time worked for the vendors with some taking advantage of people coming just after they finished work. It was suggested that there was little trade after 8 30pm and that they could have finished earlier.

The most commonly raised success was the opportunity to allow new small businesses to trial and refine their product and to launch their name and gain a customer base. A great community of knowledge and skills sharing was established between the vendors. Some vendors commented that they had received private bookings as a result of being a part of the trial.

Almost all the vendors commented that it was not a profitable business venture and with the exception of the first night, numbers were below their expectations. The vendors welcomed more food varieties and stalls to encourage a more diverse audience. It was suggested that to increase customer numbers that Council lead a more coordinated and extensive advertising and marketing campaign.

Key Stakeholders Internal City of Darwin Council staff appreciated the opportunity to trial the initiative and work on improving elements throughout the program.

Given that the trial was coordinated by Council a high amount of time and resource was demanded across a range of Officers. It is estimated approximately 200 hours

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was spent working on the planning, delivery and evaluation of the program. Council officers were required to manage all design, marketing, program administration, selection process tasks, event logistics and program evaluation. Vendors, particularly those starting out, required regular support. A lack of infrastructure in the park meant a number of external contractors were required to ensure the success of the trial. Council Parks and Reserves staff commented that they thought the trial was a great use of the park and were happy to see it used by families on the Fridays.

Success was also dependent of the support of the partners involved. Browns Mart provided free access to the electricity and toilet facilities throughout the trial. The Territory Made markets coordinated the non food elements and liaised directly with stallholders.

External stakeholders Despite initial opposition to the trial, the AHA concluded that given the ‘alternative’ and ‘small scale’ nature of the vendors that the impact on local business was minimal. Further suggestions were made to investigate alternative nights to minimise potential to impact the busy Friday night trade that many restaurants rely on. There were no other formal responses received from other key business stakeholders.

18 nearby residents responded to the letter and survey inviting feedback. 71% were aware of the trial program and 13 attended the trial. For those attending, 67% felt the trial offered a unique experience and 69% said that the trial create an opportunity for the community to interact. 94% of survey respondents supported further mobile food vending programs at Civic Park.

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Summary Feedback received regarding the trial was largely positive and encouraging. Feedback was measured across; community members participating, vendors, City of Darwin staff and key external stakeholders.

It was evident that this trial was a coordinated public place activation model and much more than a mobile food permit program. This model has the potential to be adopted and modified to be delivered in a number of locations around the municipality. Given Civic Park is one of Council’s identified options for activation any further research or models would need to take a whole of municipal approach in developing further activation in the city.

The trial’s evaluation was grouped into three key evaluation domains that aligned with the project objectives:

• Vans - Support for new enterprise and new economy • Place - Activation of public space • Community Experience - Enhance opportunities for the community to

connect and enable cultural experiences

Vans There is some evidence of the creation of a new economy in the area. For those attending, many commented that instead of eating at home, they had come to ‘try something new’.

The opening night of the trial drew hundreds of participants and resulted in a bumper trade for vendors, many selling out of their product. Over the course of the trial this was not sustained and profits were minimal.

The real benefit for vendors was the opportunity to start and refine their business. Two vendors launched their product through the trial and were able to develop their business model. Vendors were able to

expose their brand and product and develop their own followers and customer base. Further work would be required to fully understand the level of support required to help businesses/organisations in these early stages to enhance activation outcomes.

Some stakeholders were concerned the trial was impacting on local businesses, however no evidence was provided to validate or quantify these concerns. All vendors within the trial offered food and experience unique to anything currently

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offered in the CBD area and this was seen to minimise the potential negative impact on local restaurants.

Place Although temporary in nature, there was strong evidence of positive place activation in Civic Park throughout the trial. The Park does not have permanent lighting so temporary lighting was used throughout the trial which provided ambience. Many commented on the wonderful atmosphere in the park and that the vans had ‘brought it to life’.

94% of customers surveyed said the presence of vans made the park feel safer. There were no reports of any safety incidents in or around the park during the trial period.

Stakeholders commented on the need to generate more activity, particularly in the dry season, in the City Centre. 69% of respondents surveyed were either from the Darwin Suburbs or interstate, indicating the trial had attracted people from outside of the CBD.

The relationship between the trial and other activities in the area was important. Linking with Browns Mart Live on Friday’s program provided musical entertainment and encouraged a greater number of participants. The trial was also timed to provide a lead in to the Darwin Festival, where the park comes alive again with music, performance and food over the month of August.

Community Experience Overall, stakeholders, vendors and customers saw value in the trial. Customers surveyed rated the trial high on food quality, experience, convenience and affordability. 95% were satisfied or extremely satisfied with the overall experience.

Those attending were generally a younger demographic and the majority were familiar with the food van concept. They generally came to try something new and to spend time with their friends. Observations on operating nights found many families were also taking advantage of the open space eating option and relaxed environment. The opening night attracted approximately 300-400 people, with subsequent weeks only attracting 80-150.

The most common suggestion for improvement across all stakeholders was to increase the number and variety of the vans, whilst keeping it unique. Despite a strong consensus to grow, there were also many positive comments around the healthy and alternative food options provided by the vendors.

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ENCL: YES


AGENDA ITEM: 10.5

COMMUNITY GRANTS REVIEW 2015

REPORT No.: 15C0118 GP:es COMMON No.: 2686827 DATE: 21/09/2015

Presenter: Community Development Officer, Gail Price Approved: General Manager Community & Cultural Services, Anna Malgorzewicz PURPOSE The purpose of this report is to provide Council with recommendations resulting from an internal desktop review of the City of Darwin Community Grants Program. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 1. Collaborative, Inclusive and Connected Community Outcome 1.1 Community inclusion supported Key Strategies 1.1.1 Develop and support programs, services and facilities, and provide

information that promotes community spirit, engagement, cohesion and safety KEY ISSUES Each year Council allocates $100,000 for community projects and $50,000 for

community based climate change and environment projects. Funding for climate change and environment projects is dispersed annually but

there are two funding rounds each year for community projects, split into $50,000 per funding round.

The time required to implement two Community Grants rounds per year severely limits the capacity building opportunities that the Program otherwise provides.

Additional staff time made available by moving to one grant round per year would enable an increase in collaborative work within Council teams, actual and potential applicants and other funding bodies to developing information networks and improve fundraising knowledge and skills.

An interim 2nd round program guidelines for 2015/2016 is presented at Attachment A.

Following the completion of the 2nd round grants program 2015/2016 further refinement of the grants program guidelines will be undertaken.

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PAGE: 2 REPORT NUMBER: 15C0118 GP:es SUBJECT: COMMUNITY GRANTS REVIEW 2015

RECOMMENDATIONS THAT the Committee resolve under delegated authority:- A. THAT Report Number 15C0118 GP:es entitled Community Grants Review

2015, be received and noted.

B. THAT the Council Community Grants Program be conducted annually, beginning in the 2016/2017 financial year, with notification and promotion internally and externally beginning in October 2015. The annual Climate Change and Environment Grant Round will remain unchanged.

C. THAT Council endorse the amended Community Grants Guidelines at

Attachment A of Report Number 15C0118 GP:es entitled Community Grants Review 2015.

BACKGROUND PREVIOUS DECISION DECISION NO. 21\3425 (22/06/15) 2015/2016 Community Grants Program Round 1 Report No. 15C0069 AH:es (22/06/15) Common No. 303630 D. THAT a Report be presented on the options available for the advertising

processing and assessment of the Community Grants Program and the Climate Change and Environment Grants.

At the June Community and Cultural Services Committee meeting a decision was made for Council officers to review options to provide community grant education workshops, advertise to a wider audience through creative forms and explore other inclusive practice support mechanisms. DISCUSSION The review process on the Second Round 2014-2015 identified that the Community Grants Program needed to evolve to ensure the program encourages innovative grassroots projects and diverse applicants to ensure an inclusive process. This needs to be achieved within current staffing resources. Moving to one Community Grants round per year would almost halve the demand on operational requirements. The resources of staff time and intrinsic expenses could be re-allocated to provide broader fundraising information and skill development for community organisations to explore other funding opportunities. Workshops and other learning and networking activities will strengthen relationships and partnership

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PAGE: 3 REPORT NUMBER: 15C0118 GP:es SUBJECT: COMMUNITY GRANTS REVIEW 2015 initiatives between Council departments and community organisations, as well as other levels or government and private sector partnerships. An internal review held in August 2015 identified a number of capacity building options within the Community Grants Program (including the Climate Change and Environment Grants) for Council and the broader community. The turnaround between funding periods opening and closing within February to November each year, with assessment and review in time for the next round, is a major limiting factor in capitalising on these opportunities. Current best practice views grant making as being able to deliver outcomes much greater than the distribution of funds. Through grant submissions, Council gains insight into community need, interests, skills and current trends. Given sufficient time, the grants rounds can be adapted and targeted to these changes. Grant making is no longer valued just in dollar terms, but in the potential to build capacity. The provision of information and skill development in raising funds more generally can be one of the ways in which Council supports community organisations to seek funds from a number of sources and through different methods. Grant writing workshops can assist applicants to provide clearer submissions and longer submission periods can foster greater interaction between community representatives and Council officers. The strengthening of relationships and development of partnerships can also be facilitated through Council’s Community Grants Program. Organisations can be encouraged to work together and share resources, which often decreases the need for funds and increases project participation, effectiveness and, therefore social and financial value. Collaboration between grant makers across levels of government and the private sector also yields results for grant makers and seekers. Coordinated approaches to the timing of Council grants, complimentary funding priorities and exploration of co-funding facilitates robust, improving chances for sustainability. It is unrealistic for an organisation to expect that two applications in one financial year would both be successful. Some have found it impossible to acquit their grants within the timeline to be eligible to apply twice in a 12 month period. The alteration of one annual grant round is more likely to encourage organisations to plan their applications in line with the grants period. It will also be possible to allow a longer submission period for grants. Community expectations of two grants rounds per year would be managed by promoting the change:

With a 12 month lead time Pro-actively informing organisations in a range of ways Providing a major fundraising workshop in early 2016

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PAGE: 4 REPORT NUMBER: 15C0118 GP:es SUBJECT: COMMUNITY GRANTS REVIEW 2015 The annual Climate Change and Environment Grant Round will remain unchanged operationally but will also gain from the fund raising information and skill building initiatives. To capture some of the findings of the review, the Community Grants Guidelines have been amended at Attachment A. The new Guidelines have been amended to include the new information session opportunities and provides a comprehensive overview of the program in a community friendly language and will be applicable for the 2nd round 2015/2016 grants program. Further review and refinement will occur to develop guidelines for a new annual grants program in 2016/2017. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Youth Programs and Engagement Officer Acting Manager Community Development Coordinator Family and Children Services Coordinator Arts and Cultural Development Coordinator Recreation and Healthy Lifestyle Acting Manager Strategy and Outcomes Manager Climate Change and Environment Cultural Partnerships Officer

POLICY IMPLICATIONS The recommendations in this Report are consistent with Policy No. 008 – Community Participation, Access and Inclusion, to offer a Community Grants Program in support of community events and projects which support Council’s objectives in directly benefiting and promoting the city of Darwin. This Report is also in line with the Climate Change Action Plan 2011-2020 where action CMC4 states ‘Provide climate change and environment grant funding’. BUDGET AND RESOURCE IMPLICATIONS This Report has no impact on the annual budget allocations. The recommendation has a positive impact on the capacity of Council Officers to contribute greater value to the Community Grants Program, including the Climate Change and Environment Grants program. Each year Council allocates $100,000 for community projects and $50,000 for community based climate change and environment projects.

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PAGE: 5 REPORT NUMBER: 15C0118 GP:es SUBJECT: COMMUNITY GRANTS REVIEW 2015 RISK/LEGAL/LEGISLATIVE IMPLICATIONS Community organisations entering agreements with Council for grants are to be held accountable for grant funds provided via a structured acquittal process regularly monitored by staff. This Report has no impact on the agreements and has a positive impact in allowing more time and other resources to work in partnership with community groups in delivering successful programs, thereby further reducing risks within funded projects. . ENVIRONMENTAL IMPLICATIONS Nil COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. GAIL PRICE ANNA MALGORZEWICZCOMMUNITY DEVELOPMENT OFFICER


SERVICES For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected]. Attachments: Attachment A: Final Draft Community Grants Guidelines Attachment B: Track Changes Community Grants Guidelines Attachment C: Climate Change & Environment Grants Guidelines

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COMMUNITY GRANTS PROGRAM

Guidelines 2nd Round 2015/2016

Grant round opens Tuesday 22 September 2015

Grant round closes 5:00 pm Friday 16 October 2015

Contact person: Gail Price [email protected] P 8930 0645 or mobile on 0417 883 19 The grants information is also at www.darwin.nt.gov.au

ATTACHMENT A87

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mailto:[email protected]

Information sessions

Applicants are strongly encouraged to attend the Community Grants information sessions. If you haven’t already, you can start writing your application during the Session. If you can’t attend an information session, please contact Council to discuss your application.

• Please book your place at the sessions, snacks provided.• Please also let us know if you require an interpreter or assistance with disability

access to attend a session.• You’re welcome to bring a lap top or tablet to start writing your application in the

Session. Copies of the Application Form and pens will be supplied.

Monday 5 October 2015, 10am – 12pm City of Darwin Civic Centre Harry Chan Ave. (continuation of Cavenagh Street), Darwin

Tuesday 6 October 2015, 5.30pm – 7.30pm Multicultural Council of Northern Territory Malak Shopping Centre, Holzerland St Malak

Saturday 10 October 2015, 1pm – 3pm Nightcliff Library Pavonia Place, Nightcliff

1. Why Council has a Grants Program

The Community Grants Program is just one of the ways in which the City of Darwinsupports community organisations, by funding community initiatives. We believe ourgrassroots not for profit organisations are important drivers in support stronger andhealthier communities. These may be projects working with a particular communityor communities in Darwin through:

- community development,- arts and culture,- community safety,- recreation, leisure, health and well being, and- welfare support.

Through the applications received, Council learns more about the issues andopportunities affecting Darwin communities and the creative ways in whichcommunity organisations are working.

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2. Grant Program Objectives

The Grant Program supports organisations carrying out projects, activities or events of benefit to the local Darwin community. The program aims to enhance the wellbeing and capacity of all residents of the Darwin community; however priority is placed on applications that achieve the following objectives:

• Initiate or develop services and resources to address the needs of particular community groups that experience barriers to participating in community life.

• Create opportunities for community led responses to local issues and priorities and support an increase in skills and knowledge.

• Encourage community participation in community, cultural life and working towards building a greater sense of community connection and identity.

• Inspire and incubate innovative and sustainable projects.

• Enrich the diversity of recreational, cultural, social and environmental opportunities available to Darwin residents.

3. 2nd Round Funding 2015/2016

The maximum amount of funding you can apply for is $10,000. With a total grant round of $50,000, applicants are asked to be realistic about your budget. Previously Council has had applications for seven times the amount of funding we had to offer. Groups may be contacted to discuss other ways in which their project items might be provided e.g. free use of a meeting room, in kind assistance from Council or partnerships with other organisations. Your application may also be discussed with other areas of Council that have potential to offer support to your project. Please tell us if you are also seeking funds elsewhere. This won’t affect the success of your application to Council. If you are successful for the same funding from another funding body, we can discuss how the Council Grant can be used differently to enhance your Project. In some instances successful applicants may not receive the full amount of funding, but rather a percentage of the total sought. If your project cannot proceed without full funding, this should be indicated in your application.

Council would like to hear how your project is going. We would appreciate photos and anecdotes of your successes through the development of your project, but also how you have adapted to any difficulties that arise. We want to learn from your successes and your challenges. We can improve the Grants Program through the information you provide.

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4. Eligibility

Eligibility to receive a grant is based on the following:

• Organisations must be an incorporated not for profit community organisation. Ifyou are not incorporated it may be possible or ask another organisation to applyon your behalf, in partnership with you.

• Proposed projects or events must generally occur within the financial year inwhich it is funded.

• Activities must occur within the municipality of Darwin.• Applicants who have previously received a Community Grant and haven’t yet

submitted the final financial report, or have debts to the City of Darwin shoulddiscuss this with Council prior to applying.

• The application must be received by Thursday 15 October 2015.• The application must be submitted on the City of Darwin application form. It’s

highly recommended that applications be typed to avoid difficultiesunderstanding handwriting.

5. Ineligible Applications

The Community Grants Program doesn’t fund:

• Applications from individuals.• General operating costs such as funding for permanent staff members, insurance

and utilities, rent or anything deemed to form part of the organisation's ongoingexpenses.

• Projects that are considered the core responsibility of other levels of Government,e.g Department of Education or the Northern Territory Department of Health.

• Commercial events.• Event or conference sponsorship, prizes or award ceremonies• Building works on private property.• Interstate or international travel costs, unless the person or people travelling will

be sharing information or other resources with Darwin communities when theyreturn.

• Projects that duplicate existing services and programs and for the samecommunities.

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6. Assessment Criteria

Applications will be assessed using the following criteria: • Feasibility of the Project and its potential to meet the objectives of the program. • If anyone else is already offering the same opportunity/ies to the same

communities you’re planning to reach. • The targeted community is one that usually has fewer chances to participate in

community life. • How well you have developed your purpose and ways of reaching and working

with your identified community/ies. • How your Project provides new opportunities for people to improve their lived

experience of health and well being • If you are working in partnership with other organisations • Programs that are innovative and sustainable and could lead to greater

opportunities in the future • How specific your budget is.

7. Application and Assessment procedure

• Applicants must submit a completed Community Grants Application Form and the required supporting documentation.

• City of Darwin staff will check that all the questions are answered and all the information is provided

• Grant applicants may be contacted for additional information to clarify how the grant is required to submit additional information by way of a presentation.

• The City of Darwin’s Community & Cultural Services Committee will assess applications and recommend to Council which projects are to be funded.

• Once the assessment process has been completed all applicants will be informed of the outcome of their application. A failure to receive funding may not necessary mean your application or project is not worthy. There is a high demand across the community for these grants, and this means that many miss out. For feedback, please refer to the contact number contained in your notification letter.

8. Funding requirements

Successful applicants will be required to sign a Grant Agreement with City of Darwin that details the commitments between the community group and Council. Successful applicants will require written Council approval to change the Grant Agreement, such as changes to major items purchased or the timelines of the project.

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9. Acknowledgment of Assistance

Successful applicants will be required to acknowledge the support of City of Darwinthrough the use of the City of Darwin’s logo on all promotional materials as mediaadvertisements, press releases, signage at events and / or other methods asappropriate. A digital copy of the logo will be supplied. You may wish to invite City ofDarwin Elected Members to events, launches and other activities.

10. Evaluation

Please stay in contact about your project’s progress. At the end of your Project,Council hopes to have an evaluation on your successes and challenges, along withphotos of the work you’ve done and the outcomes. We want to hear about whatdidn’t work as planned, what you would do differently and have learned from doingthe Project, as much as your immediate successes.

11. Financial reporting at the end of the Project

Successful applicants will be required to submit a Project and Financial Acquittalform within 3 months of the project’s completion. It is anticipated that projects will becompleted by 30 June 2016.

12. Submission of Applications

You can deliver your application to Council by Email, fax or by mail:

Email: [email protected]

In person: Customer Service Civic Centre Harry Chan Avenue DARWIN NT 0800

Post: Community Grant Program City of Darwin GPO Box 84 DARWIN NT 0801 Fax:

Fax (08) 8930 0644

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COMMUNITY GRANTS PROGRAM

Guidelines

Guidelines 2nd Round 2015/2016

Grant round opens Friday 24Tuesday 22 September 2015

Grant round closes 5:00 pm Thursday 15Friday 16 October 2015

Contact person: Gail Price [email protected]

ATTACHMENT B93

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P 8930 0645 or mobile on 0417 883 19 The grants information is also at www.darwin.nt.gov.au

Information sessions

Applicants are strongly encouraged to attend the Community Grants information sessions. If you haven’t already, you can start writing your application during the Session. If you can’t attend an information session, please contact Council to discuss your application.

• Please book your place at the sessions, snacks provided.• Please also let us know if you require an interpreter or assistance with disability

access to attend a session. • You’re welcome to bring a lap top or tablet to start writing your application in the

Session. Copies of the Application Form and pens will be supplied.

Monday 5 October 2015, 10am – 12pm City of Darwin Civic Centre Harry Chan Ave. (continuation of Cavenagh Street), Darwin

Tuesday 6 October 2015, 5.30pm – 7.30pm Multicultural Council of Northern Territory Malak Shopping Centre, Holzerland St Malak

Saturday 10 October 2015, 1pm – 3pm Nightcliff Library Pavonia Place, Nightcliff

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Overview The City of Darwin Community Grants Program is aimed at supporting and assisting community organisations with the development of activities and or services that will promote the City of Darwin and benefit a broad cross section of the community. The Community Grants Program consists of two funding streams; Community Projects and Climate Change and Environment Projects. Each year Council allocates $100,000 for Community Projects and $50,000 for community based Climate Change and Environment Projects. Through the Community Grants Program Council seeks to: 1. Why Council has a Grants Program The Community Grants Program is just one of the ways in which the City of Darwin supports community organisations, by funding community initiatives. We believe our grassroots not for profit organisations are important drivers in support stronger and healthier communities. These may be projects working with a particular community or communities in Darwin through:

• Provide an annual grant funding program with a significant pool of funding.

• Support a range of service areas including:

- community development - climate change and environment - art and culture - community safety - recreation and leisure

Applications are approved by the City of Darwin’s Community & Cultural Services Committee and referred to Council, which will determine its annual priorities, and how it will support the community.

Through the applications received, Council learns more about the issues and opportunities affecting Darwin communities and the creative ways in which community organisations are working.

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1. Statement of Purpose

Through the Community Grants Program, City of Darwin aims to support organisations that contribute to community and environmental development outcomes as defined within its Corporate Directions. Grants will be considered and allocated on the basis of identified community need, Council priorities and the anticipated program outcomes as outlined in the project’s application.

2. Grant Program Objectives

The program provides financial assistance to:

• Carry out projects, activities or events of benefit to the Darwin community.• Initiate or develop services and resources to address the needs of particular

community groups. • Encourage community participation in community, cultural and environmental

activities and build a greater sense of community and connectedness. • Enrich the diversity of recreational, cultural, social and environmental

opportunities available to Darwin residents. Contribute to Darwin as a tropical, liveable city that creates opportunity and choice for our community.

The Grant Program supports organisations carrying out projects, activities or events of benefit to the local Darwin community. The program aims to enhance the wellbeing and capacity of all residents of the Darwin community; however priority is placed on applications that achieve the following objectives:

• Initiate or develop services and resources to address the needs of particularcommunity groups that experience barriers to participating in community life.

• Create opportunities for community led responses to local issues and prioritiesand support an increase in skills and knowledge.

• Encourage community participation in community, cultural life and workingtowards building a greater sense of community connection and identity.

• Inspire and incubate innovative and sustainable projects.

• Enrich the diversity of recreational, cultural, social and environmentalopportunities available to Darwin residents.

• Formatted: No bullets or numbering

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3. 2nd Round Funding 2015/2016

The maximum amount of funding for this grant program is $10,000. With a total grant round of $50,000, applicants are asked to be realistic about your budget. Previously Council has had applications for seven times the amount of funding we had to offer. Groups may be contacted to discuss other ways in which their project items might be provided e.g. free use of a meeting room, in kind assistance from Council or partnerships with other organisations. Your application may also be discussed with other areas of Council that have potential to offer support to your project. Please tell us if you are also seeking funds elsewhere. This won’t affect the success of your application to Council. If you are successful for the same funding from another funding body, we can discuss how the Council Grant can be used differently to enhance your Project. In some instances successful applicants may not receive the full amount of funding, but rather a percentage of the total sought. If your project cannot proceed without full funding, this should be indicated in your application.

Council would like to hear how your project is going. We would appreciate photos and anecdotes of your successes through the development of your project, but also how you have adapted to any difficulties that arise. We want to learn from your successes and your challenges. We can improve the Grants Program through the information you provide. Grant applications of up to $10,000 that meet the eligibility criteria will be considered for funding.

4. Eligibility

Eligibility to receive a grant is based on the following:

• Organisations must be an incorporated not for profit community organisation or be auspiced by one. If you are not incorporated it may be possible or ask another organisation to apply on your behalf, in partnership with you.

• Proposed projects or events must generally occur within the financial year in which it is funded.

• Activities must occur within the municipality of Darwin. • Activities must occur within the municipality of Darwin. • Applicants must have fully acquitted previous completed grants and have no

outstanding debts to the City of Darwin .Applicants who have previously received

Formatted: Superscript

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a Community Grant and haven’t yet submitted the final financial report, or have debts to the City of Darwin should discuss this with Council prior to applying.

• The application must be received by the published closing date.The applicationmust be received by Thursday 15 October 2015.

• The application must be submitted on the prescribed City of Darwin applicationform.

• It’s highly recommended that applications be typed to avoid difficultiesunderstanding handwriting.

5. Ineligible Applications

The Community Grants Program will not provide funds for:The Community Grants Program doesn’t fund:

• Support of any individual pursuits. Applications from individuals• Applications for recurrent funds.• Organisational core operating costs such as funding for permanent staff

members, insurance and utilities. General operating costs such as funding for permanent staff members, insurance and utilities, rent or anything deemed to form part of the organisation's ongoing expenses

• Commercial or competitive events.• Capital funds or improvements Building works on private property.• Interstate or international travel costs, , unless the person or people travelling will

be sharing information or other resources with Darwin communities when theyreturn..

• Projects that duplicate existing services and programs. and for the samecommunities.

• School based projects that do not involve the wider community. Projects that areconsidered the core responsibility of other levels of Government, e.g Departmentof Education or the Northern Territory Department of Health.

• Event or conference sponsorship, prizes or award ceremonies

6. Assessment Criteria

Applications will be assessed using the following criteria:

• Alignment to the Community Grant Program Objectives Feasibility of the Projectand its potential to meet the objectives of the program.

• If anyone else is already offering the same opportunity/ies to the samecommunities you’re planning to reach

• Community benefit and involvement. How well you have developed your purpose

Formatted: No bullets or numbering

Formatted: Font color: Black

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and ways of reaching and working with your identified community/ies. • The targeted community is one that usually has fewer chances to participate in

community life. • Innovation and developmental focus. Programs that are innovative and

sustainable and could lead to greater opportunities in the future • Acknowledgement of City of Darwin support. • The project’s viability in terms of support from any other relevant authorities. • Level of prior assistance and satisfactory completion of previous grants. • Potential to achieve the outcomes and initiatives applied for. How specific your

budget is. • How your Project provides new opportunities for people to improve their lived

experience of health and well being • If you are working in partnership with other organisations

7. Application and Assessment procedure

• Applicants must submit a completed Community Grants Application Form and the required supporting documentation.

• City of Darwin Officers will undertake an initial eligibility appraisal, ensuring that all information is provided and that the application meets the program’s established objectives. will check that all the questions are answered and all the information is provided

• The City of Darwin’s Community & Cultural Services Committee will assess applications and recommend to Council which projects are to be funded.

• Grant applicants may be contacted for required to submit additional information or to clarify the submissionby way of a presentation.

• Once the City of Darwin has finalised its assessment and approved projects for funding, its decisions are final and no correspondence will be entered into. been completed all applicants will be informed of the outcome of their application. A failure to receive funding may not mean your application or project is not worthy. There is a high demand across the community for these grants, and this means that many miss out. For feedback, please refer to the contact number contained in your notification letter.

8. Funding requirements

Formatted: English (U.S.)

Formatted: English (U.S.)

Formatted: Indent: Left: 1.27 cm,Hanging: 1.27 cm, No bullets ornumbering

Formatted: Space Before: 3 pt, Tabstops: Not at 1.9 cm

Formatted: Font color: Black

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Once the assessment process has been completed all applicants will be informed of the outcome of their application.

Successful applicants will be required to sign a to enter into a Grant.formal agreement with City of Darwin that details the commitments of both parties. between the community group and Council.

Successful applicants will need to issue the City of Darwin with a Tax Invoice for the grant amount.

Grants must only be used for the purpose stated in the letter of approval. The purpose, amount or time for expenditure of a grant may not be changed without prior written approval. Successful applicants will require written Council approval to change the Grant Agreement, such as changes to major items purchased or the timelines of the project.

Within 3 months of the project’s completion, funded applicants will be required to submit the 'Project Evaluation and Financial Acquittal Form' which will be provided to all successful applicants.

9. Acknowledgment of Assistance

Successful applicants will be required to acknowledge the support of City of Darwinthrough the use of the City of Darwin’s logo on all printed promotional materials, inmedia advertisements, press releases, on signage at events and / or other methodsas appropriate. A digital copy of the logo will be supplied. Appropriateacknowledgment includes invitations being issued You may wish to invite to City ofDarwin Elected Members for events, launches and other activities.

10. Acquittal Financial reporting at the end of the Project

Successful applicants will be required to submit a Project and Financial Acquittal within 3 months of the project’s completion. It is anticipated that projects will be completed by 30 June 2016.

11. Submission of Applications

To submit an You can deliver your application or to Council in person, by Email, faxor by mail: request further information Council can be contacted in the followingways;

Phone: (08) 8930 0645 Fax: (08) 8930 0644 Email: [email protected]

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Internet: www.darwin.nt.gov.au In person: Customer Service

Civic Centre Harry Chan Avenue DARWIN NT 0800

Post: Community Grant Program

City of Darwin GPO Box 84 DARWIN NT 0801

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http://www.darcity.nt.gov.au/

COMMUNITY GRANTS PROGRAM GUIDELINES

Attachment A: Explanation of Environmental Benefit

1

CLIMATE CHANGE & ENVIRONMENT GRANTS PROGRAM

Explanation of Environmental Benefit

ATTACHMENT C102

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2

Environmental Benefit

Please note: This attachment provides explanation relevant to Section 2 of the Climate Change and Environment Grants Application form.

City of Darwin’s Climate Change and Environment Grants funds community based projects that deliver environmental benefit in one or more of the following categories:

Category Example

1. Energyenergy efficiency, power saving, solar

2. Waterwater savings and efficiency, reuse and recycling

3. Wastewaste reuse, reduction and recycling; waste avoidance, composting

4. Biodiversityhabitat protection and conservation, tree planting and weed removal; protection of fauna

5. Transport sustainable transport biking and walking, public transport, car pooling

6. Built Environmentsustainable houses, improved practices in the house, urban cooling, shade and amenity, sustainable land use

Projects that do not fall into one or more of these categories will not be considered

1. EnergyEnergy projects should involve a reduction in electricity consumption or fuel consumption. These may include, but not be limited to behaviour change campaigns such as “switch off” initiatives, energy efficiency swap overs such as LED lights or automated lighting.

In your application you should estimate how much energy will be saved.

2. WaterWater projects should result in a reduction in water usage. This may involve behaviour change campaigns or installation of water efficiency devices such as flow restrictors, water efficient irrigation, and water saving shower heads. Water projects may also consider the capture of rainwater or greywater for reuse (health standards permitting). Water projects may also include water efficient or community garden initiatives.

In your application you should estimate how much water will be saved

3. WasteWaste projects should divert waste from landfill. This will include waste avoidance such as changing consumption patterns; reuse initiatives that stop items from being thrown in recycling or waste bins (ie, donating items to a charity, repairing items that have minor faults etc); recycling initiatives that improve the amount and type of waste that goes into recycling bins (or is diverted for recycling by other means). Waste projects can also include composting (including community garden composting) and unusual waste streams.

In your application you should estimate how much waste will be reduced.

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4. BiodiversityBiodiversity involves plants and animals. A project under this category will benefit the natural environment. This may include, but not be limited to, tree planting, providing habitat for native animals, reducing threats such as weeds and introduced species and developing management plans for discrete pockets of native bush.

In your application you should be clear about how you will improve or protect biodiversity.

5. TransportProjects in the transport category should reduce the use of single person private vehicles. Projects encouraging “Active Transport” (like walking and cycling), use of public transport and use of shared transport (such as car pooling) will be considered under this category. This may include, but not be limited to, behaviour change campaigns and improvement of end of journey facilities. Transport projects may also find ways to reduce the distances that items travel to reach the Darwin community, for example a community garden that encourages growing local produce.

6. Built EnvironmentThe Built Environment includes anything that has been constructed, including homes. Projects in this category should encourage better building for the tropical environment we live in. This may include but not be limited education for better building design, tips on how to renovate with minimal environmental impact, assistance in retrofitting of buildings and learning about land use planning in Darwin.

There is no set quota of projects to fall within each of these categories, and funding is not apportioned specifically to these categories. The use of these categories helps us to understand the nature of your project.

Examples of projects that have been funded in the past include:

Community gardens

Education campaigns

Tree planting and weed removal

Production of a guide or book

Production of a television commercial

Broad community survey

Composting campaigns

Car pooling initiatives

Development of an app

Project types that would be well regarded include those above and also

Strategic – such as an audit or assessment of a current situation

Direct approach – such as tree planting, weed pulling, building some infrastructure

Engagement – a project which engages either a hard to reach or very large sector in thecommunity

Innovation – a method or project that hasn’t been done here before

Refer to City of Darwin’s Climate Change and Environment section on the website www.darwin.nt.gov.au for guidance on the types of activities Council is involved with. You should also feel free to contact the Climate Change and Environment team on 8930 0618 or [email protected] to discuss your project prior to submitting.

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http://www.darwin.nt.gov.au/


ENCL: YES


AGENDA ITEM: 10.6

CULTURAL VILLAGE POLES

REPORT No.: 15C0122 SC:kl COMMON No.: 1207373 DATE: 21/09/2015

Presenter: Coordinator Arts and Cultural Development, Sahn Cramer Approved: General Manager Community & Cultural Services, Anna Malgorzewicz PURPOSE The purpose of this report is to seek Council endorsement for the installation of ten (10) Cultural Village Poles at Lakeside Gardens, Alawa. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 4 Historic and Culturally Rich City Outcome 4.2 Community life rich in creativity Key Strategies 4.2.1 Encourage the growth and development of the arts KEY ISSUES Council’s historic involvement and attempts to support the Cultural Village NT

Association, owners of the Cultural Village Poles. Council’s role as custodian of the Cultural Village Poles since 2008. Options for Council’s consideration, including a permanent home at Lakeside

Gardens, Alawa.

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PAGE: 2 REPORT NUMBER: 15C0122 SC:kl SUBJECT: CULTURAL VILLAGE POLES RECOMMENDATIONS THAT the Committee resolve under delegated authority:- A. THAT Report Number 15C0122 SC:kl entitled Cultural Village Poles, be

received and noted. B. THAT Council endorse the installation of the Cultural Village Poles at Lakeside

Gardens, Alawa with the cost allocated from the 2015/2016 Public Art Budget of $15,200.

OR C. THAT Council seek to return the poles to the remaining representatives of the

Cultural Village NT Association, failing which the poles will be gifted to an appropriate organisation.

BACKGROUND PREVIOUS DECISIONS DECISION NO. 20\3030 (27/7/10)

Site Proposal for Cultural Village Symbolic Poles Report No. 10C0099 AR:mrg (07/07/10) Common No. 1207373 B. THAT the proposal to locate the Cultural Village NT poles in Bicentennial Park

be referred to the Bicentennial Park Masterplan process to enable the proposal to be assessed as part of an overall Public Art Strategy for Bicentennial Park.

DECISION NO. 20\0203 (27/05/08) Cultural Village Display of Symbolic Poles Report No. 08C0056 (02/05/08) Common No. 1207373 B. THAT subject to the negotiation of the terms and conditions of display that

Civic Park be nominated as the site for the erection of the Cultural Village Symbolic Poles.

C. THAT $15,000 be referred to the 2008/2009 budget for the mounting and de-mounting of the symbolic poles.

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PAGE: 3 REPORT NUMBER: 15C0122 SC:kl SUBJECT: CULTURAL VILLAGE POLES DISCUSSION Council’s custodianship of the Cultural Village Poles has a lengthy history and it is the intent of this report to finalise the matter while also respecting the role that Council has played for their care since 2008 and in its dealings with members of the Cultural Village NT Association (CVNT), which ceased operations on 11 April 2012. Details are provided in Attachment A. Options were recently presented to ACDAC with members agreeing that Lakeside Gardens would be an excellent place for the poles. The Lakeside Drive Community Gardens Committee are enthusiastic about the opportunity and the remaining members of the CVNT were also agreeable to the option. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Acting Manager Community Development Community Development Officer Manager Assets In preparing this report, the following External Parties were consulted: Arts and Cultural Development Advisory Committee Wolpers and Grahl Project Manager, B & K Revegetation & Landscaping Structural Engineer, Wallbridge & Gilbert Community Gardens Committee, Lakeside Gardens, Alawa Emma Sullivan, Cultural Village NT. Association (past member) POLICY IMPLICATIONS Nil

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PAGE: 4 REPORT NUMBER: 15C0122 SC:kl SUBJECT: CULTURAL VILLAGE POLES BUDGET AND RESOURCE IMPLICATIONS All costs to date have been met through the Arts and Culture operational budget including the scoping of engineering specifications for installation at Lakeside Gardens, Alawa. The recommended installation of the poles will incur costs as set out in the table below: Item Description Costs TOTALS

Contractor Build Fees

Site project manager, installation, liaise with fabricators, contractors includes materials for footings.

$6,840

Materials/Engineering Engineered base plates and transport.

$8,360

$15,200

Costs incurred by Council since 2008 are as follows: Item Description Storage Total cost since 2008 $27,610 Site Options Consultancy fees $2,244 Structural drawings; including Section 40 certification

Engineering specifications for installation

$ 1,320 $31,174

TOTAL

$46,374.00

There are ongoing costs associated with storage of the poles with a private storage company. The current cost for storage is $385 per month. RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil ENVIRONMENTAL IMPLICATIONS Nil

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PAGE: 5 REPORT NUMBER: 15C0122 SC:kl SUBJECT: CULTURAL VILLAGE POLES COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. SAHN CRAMER ANNA MALGORZEWICZCOORDINATOR ARTS AND CULTURAL DEVELOPMENT


SERVICES For enquiries, please contact A.malgorzewicz on 89300633 or email: [email protected]. Attachments: Attachment A: Cultural Village Poles Attachment B: Copy of Letter from Cultural Village NT Association Chair 25 May

2007

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ATTACHMENT A

CULTURAL VILLAGE POLES

BACKGROUND

Council’s custodianship and investment in the Cultural Village Poles has a long history that relates to the Cultural Village NT Association (CVNT), a not for profit organisation representing the cultures of the East Pacific. CVNT was founded in 1998 following a purpose built village constructed for the Darwin Festival. It was initially named the Asia-Pacific Cultural Village but changed name in 2004 to better reflect the broader eligibility for membership the group was pursuing. The CVNT presented to Council on several occasions attempting to secure a suitable site and support for the construction of a permanent Cultural Village, however this never eventuated and the Association dissolved 11 April, 2012. Part of the vision for the Cultural Village was that ten (10) carved poles, representing the cultures of Maori New Zealand, Papua New Guinea, Samoa, Kiribati, Torres Strait Islands, East Timor, Philippines, Thai and Indonesia, would become a central feature of the proposed Village. The CVNT stored the poles in the hope that one day they would be able to permanently install them. In March 2007 the Cultural Village Poles were launched as part of Harmony Day celebrations in Darwin. At this time the Chairman of the CVNT wrote to the then CEO Darwin City Council, Alan McGill requesting that Council consider options to install the poles at a suitable site as it appeared it would be some years before the Cultural Village could be realised (Attachment B). Council agreed to care for the poles and has housed them in a storage facility since 2008. Numerous discussions with the CVNT and Council Officers aiming to secure a permanent home for the poles culminated in a consultation by Tract Consultants who were engaged to undertake a site analysis and propose options to Council for the Cultural Village Poles.

The preferred option was Bicentennial Park and the matter was referred to the Bicentennial Park Master Plan process to enable the proposal to be assessed as part of the overall Public Art Strategy for Bicentennial Park.

A decision was made that the poles were not suitable for installation in Bicentennial Park as part of the overall Public Art Strategy and as a result Council Officers have continued to find a solution and home for the Cultural Village Poles.

A range of options were investigated including discussions with the Botanic Gardens, who at one point agreed to accept the poles, but last year decided they were no longer willing to install them in the gardens.

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As a result the matter was again referred to the Arts and Cultural Development Advisory Committee (ACDAC) and remaining options were presented to the Committee with members agreeing that Lakeside Gardens would be an excellent place for the poles as the community gardens Committee were enthusiastic and the remaining members of the CVNT were also agreeable to the option.

KEY ISSUES

• Council currently stores the 10 poles in a private storage facility. • CVNT is no longer a registered association, however original members that

were involved with proposals and discussions with Council still live in Darwin and keep in touch with Council Officers regarding the options for the poles to find a permanent home.

• ACDAC and remaining members of CVNT have identified Lakeside Gardens, Alawa as the most suitable site for the poles.

• Site visits have been conducted with the Gardens Committee, contractors and Council Staff and a site has been identified.

• Quotes have been provided for the installation of the 10 poles including the supply of steel straps, rods and suitable footings to secure the poles above ground to prevent termite deterioration.

• Engineering specifications have been provided (including Section 40) to determine the cost of installation and assure compliance of the footings and foundation requirements.

• The poles have been regularly inspected and are still in good condition.

IMAGES

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are'

ATTACHMENT B

Mr Alan, McGill,

C. EO,D rwin City Council,

. GPO _Box 84,

Darwin, NT 0801

Darwm City Gouncil

2 8 MAY 1007

Dear Alan,

Iam writing to you at the suggestion of a couple of the Aldermen, particularly

Alderman Alan Mitchell, who attended the Cultural Village's celebration of Harmony

Day on 31st March. One of the activities that day was the launching of the symbolic

poles which have been carved for the Cultural Village during the last five years. There

ten of these poles, representing the cultUres of Maori New Zealand, PNG, Samoa,..

Kiribati, Torres Strait Islands, East Timor, Philippines, Thai, and Indonesia.

At present these poles are stored, as they have been for the last four years, until the

Cultural:Village has a permanent site, when they will become a central feature of tb.• Village. However, it seems that it is going to be some years yet before the Cultural. ·.

Village is likely to be constructed, and Alderman Mitchell suggested that we shoul<J .

write to the City Council to explore the possibility of the poles being displayed on a

suitable site in the city or its environs. The Council of the Cultural Village has

considered this proposal and agreed that we should explore this possibility further

with you. While it is recognized that the poles may deteriorate over time, if it is going to

be some years before they can be used as intended, then it may be appropriate that they

be placed where other people can enjoy them too.

If you ponsid¢r that the City Council may be interested to explore this further, I would

be appy to atnfuge for representatives of the Cultural Village to meet Wi,th you todisc,uss options; ·

Yours sincerely,

J Chairman,

Cultural Village ofthe NT Assoc. Inc. 25th May 2007

cc. Alderman Alan Mitchell

CULTURAL VILLAGE OF THE NORTHERN TERRITORY P.O. Box 40175, CASUARINA, N.T. 0811 Tel: (08) 8927 2355.. Email: apnillageOhotmail.carn

A.B.N.: 85320436719

ATTACHMENT B112

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ENCL: YES


AGENDA ITEM: 10.7

MINUTES ANCHORAGE SISTER CITY COMMUNITY COMMITTEE MEETING 19 AUGUST 2015

REPORT No.: 15C0120 AH:es COMMON No.: 3203631 DATE: 21/09/2015

Presenter: Acting Manager Community Development, Amber Herrmann Approved: General Manager Community & Cultural Services, Anna Malgorzewicz PURPOSE The purpose of this report is to present the formal minutes of the Anchorage Sister City Community Committee meeting (Attachment A) held 19 August 2015 for Council’s information and details recommendations arising for consideration. LINK TO STRATEGIC PLAN The issues addressed in this Report are in accordance with the following Goals/Strategies of the City of Darwin 2012 – 2016 as outlined in the ‘Evolving Darwin Towards 2020 Strategic Plan’:- Goal 4 Historic and Culturally Rich City Outcome 4.2 Community life rich in creativity Key Strategies 4.2.2 Embrace national and international relationships KEY ISSUES Minutes of the Anchorage Sister City Community Committee. Proposed reallocation of Committee budget to support the successful delivery of

the Halloween community event in October 2015.

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PAGE: 2 REPORT NUMBER: 15C0120 AH:es SUBJECT: MINUTES ANCHORAGE SISTER CITY COMMUNITY COMMITTEE

MEETING 19 AUGUST 2015 RECOMMENDATIONS THAT the Committee resolve under delegated authority:- A. THAT Report Number 15C0120 AH:es entitled Minutes Anchorage Sister City

Community Committee Meeting 19 August 2015, be received and noted. B. THAT Council supports the Anchorage Sister City Community Committee to

commit $3000 for a family friendly Halloween event in October 2015, noting that the July 2015 Centenary of Anchorage was cancelled and further work is required on the school based art and cultural exchange project.

BACKGROUND In the March 2015 Anchorage Sister City Community Committee meeting members discussed a range of priority projects for the 2015/16 financial year. DECISION NO.21\3317 (18/05/15) Minutes Anchorage Sister City Community Committee Meeting 11 March 2015 and 3 December 2014 Report No. 15C0058 HB:es (18/05/15) Common No. 3018299 C. THAT the Anchorage Sister City Community Committee 2015/2016 priority

projects be as follows:

I. $1000 for a community event celebrating the Centenary of Anchorage and connecting Alaskans in Darwin in July 2015.

II. $1500 for a family friendly Halloween event held in partnership with community groups in October 2015.

III. $1500 for a school based art and cultural exchange project in 2015. DISCUSSION The Anchorage Sister City Community Committee met 19 August 2015 to discuss a range of ongoing projects, minutes at Attachment A. After extensive discussion the Committee agreed due to a range of circumstances, in particular timing, that the Centenary of Anchorage event was cancelled. The committee agreed to request that the budget allocation for this project be moved into the Halloween event. Further scoping of the School based Arts Exchange project is required before a project plan and budget is presented to the Committee.

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MEETING 19 AUGUST 2015 Halloween Event 24 October 2015 The Committee aims to deliver a family orientated Halloween event held at Millner Primary School. The event will include a haunted house, spooky craft activities, trick-or-treat doors and a disco. The event aims to include a variety of community-based organisations, including The Australian American Association NT, Corrugated Iron Youth Arts, The Girl Guides and Millner Primary School, to increase its community reach. CONSULTATION PROCESS In preparing this report, the following City of Darwin officers were consulted: Cultural Partnerships Officer Executive Manager In preparing this report, the following External Parties were consulted: Anchorage Sister City Community Committee POLICY IMPLICATIONS The Sister City Program is guided by Policy 053 Sister Cities. The policy establishes a framework for managing the program in the context of aiming to attain cultural, social, economic and educational benefits for the City and its Sister City partners. BUDGET AND RESOURCE IMPLICATIONS Each year committees may request up to $4,000 project funding with the Sister City program. The revised Halloween event budget is as follows. A small contingency amount has been allocated in case of any unforseen costs arising.

Activity Cost

St Johns Ambulance $150

Performers $800

Venue $300

DJ $400

Materials $1,215

TOTAL $2,865

RISK/LEGAL/LEGISLATIVE IMPLICATIONS Nil

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MEETING 19 AUGUST 2015 ENVIRONMENTAL IMPLICATIONS Nil COUNCIL OFFICER CONFLICT OF INTEREST DECLARATION We the Author and Approving Officers declare that we do not have a Conflict of Interest in relation to this matter. AMBER HERRMANN ANNA MALGORZEWICZA/MANAGER COMMUNITY DEVELOPMENT


SERVICES For enquiries, please contact Anna Malgorzewicz on 89300633 or email: [email protected]. Attachments: Attachment A: Minutes of the Anchorage Sister City Community Committee

meeting 19 August 2015

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1. Meeting Open 5.15pm

2. PresentJane Miles Community representative Korin Lesh Community representative Jen Tiernan Community representative Alderman Robyn Knox Elected Member Chloe Wallent Youth representative Zoe Scrogings Cultural Partnerships Officer, City of Darwin Julie Hansen Observer

ApologiesChristine Gray Chair Sue Wainwright Community representative Alderman Gary Lambert Elected Member

3. MinutesMinutes of the last meeting held Wednesday 4 June 2015 were accepted as a true and accurate record.

(Knox, Wallent) Carried

4. Business Arising

4.1 Centenary of Anchorage

Due to a range of circumstances in particular timing, the committee have decidedCentenary of Anchorage project should be cancelled. The committee discussedthis and all agreed to re-allocate funds approved for this project to the HalloweenEvent. The committee would like to acknowledge the work that was undertaken toprogress the Centenary and thank Marie Louise for her work.

RECOMMENDATION:THAT the funds allocated in May of $1,000 to the Centenary of Anchorage be re-allocated to the Halloween event.

This motion was passed by the committee, moved by Korin Lesh and secondedby Alderman Robin Knox.

ATTACHMENT A117

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4.2 School Based Art Exchange Jane provided a brief report, and is developing the project plan, and process. 4.3 Halloween Event

A report from Chloe and Korin updated the committee on activities conducted by the Halloween Sub-Committee. In particular the discussion focused on community partnerships, sponsorship opportunities, programming and budget. In addition to this, financial management processes were discussed. A robust discussion in regards to budget allocation took place; while the committee all agreed that the Halloween Event was successful, it was also raised that the committee must keep in mind core objectives the Sister Cities mandate of cross-cultural exchange with Darwin and Anchorage. ACTION Sub-committee to meet on Fri 21 Aug

to prepare project plan and budget to be attached to recommendation to council for reallocation of funds

Korin, Jane, Chloe

RECOMMENDATION: THAT council approve the allocation of the Anchorage Sister City funds of $3,000 to the Halloween Event.

5. General Business

5.1. The nomination of Julie Hansen to the committee. Julie is from an American

background and is currently Acting Manager Strategic Policy and Research in the Department of Business, NT Government.

5.2. Correspondence from Anchorage counterparts suggesting a Skype link-up in the near future to develop closer ties.

6. Meeting Closed 6.25pm

7. Date and Time of Next Meeting

Date: 30 Sept 2015 Time: 5.15pm Venue: Meeting Room 1, Level 1, City of Darwin Civic Centre

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11.1 MINUTES YOUTH ADVISORY GROUP 1 SEPTEMBER 2015 Document No. 3206811 Common No. 3206811 (21/09/2015)

() THAT the Committee resolve under delegated authority:- THAT the Minutes of the Youth Advisory Group of 1 September 2015, Attachment A, Document Number 3206811, be received and noted. DECISION NO.21\() (21/09/2015)

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MEETING OPENED1.

The regular meeting of the Youth Advisory Group was opened at 5.30pm.

PRESENT Richelle Hedstrom, Youth Officer Alicia Kent, YAG Member Wayne Hodges, Youth Services Trainee Manuel Lemos, YAG Member Johnathon McDonald, Observer Natasha Middleton, YAG Member Hannah Illingworth, YAG Member Maruop Bol, YAG Member Lauren Northcote, YAG Member Georgia Beach, YAG Member Jacqueline Dubuque, YAG Member Kenneth Kadirgamar, Multicultural Youth NT Rangga Daranindra, Multicultural Youth NT

APOLOGIES Matt Schobben, YAG Member Kelvia-Lee Johnson, YAG Member Skye Manley, Observer Alexandra Bamford, YAG Member Grace Goodman, YAG Member Manuel Lemos, YAG Member George Lambrinidis, Elected Member

ICEBREAKER Icebreakers run by Natasha Middleton.

MINUTES OF PREVIOUS MEETING2.

The minutes of the previous meeting on the 4 July 2015 were endorsed as a true and accurate record (Georgia/Grace).

ATTACHMENT A120

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OTHER BUSINESS 3. 3.1 Kaleidoscope Leadership Summit 2-4 October YAG welcomed the Vice Chair of Multicultural Youth NT, Kenneth Kadirgamar and Secretary, Rangga Daranindra to the meeting. The representatives were present to invite YAG members to apply for the 2015 Kaleidoscope Leadership Summit on 2-4 October. The Kaleidoscope Leadership Summit gets young local leaders between the ages of 15-25, together to share ideas, issue of importance, with the aim to help develop ideas into projects or initiatives that can benefit the local community. Luke Owens will be the key note speaker for the summit and the following workshops will be programmed:

• Media • Advocacy • Social networking • Leadership • Personal Growth

Action: YAG to contact [email protected] or to discuss your ideas you can call Kenneth directly on 0424 719 207.

3.2 Midnight Basketball Darwin Feedback and involvement was sought from the YAG about a new youth initiative called Midnight Basketball that Council is coordinating for young people aged 12-18 from Darwin. Midnight Basketball is a national, community-run program held in a safe environment on Saturday nights for 12-18 year old 'at risk' youth. This 7 week tournament night includes a hot, nutritious dinner followed by a compulsory life skills workshop before the tournament begins. A bus takes all players home to their front door around midnight.

Council’s Youth Officer showed YAG members a Midnight Basketball Media Show reel and then sought expressions of interest to volunteer and get involved in the program.

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The following YAG contributions were identified by the group: Actions

• Youth Officer to send through Marketing Material to Lauren Northcote. Lauren has volunteered to do a ‘shoe donation drive at Darwin High School’. Many participants in Midnight Basketball are likely to not have access to adequate shoes for basketball and the program must provide shoes.

• YAG members to register on website for volunteering for at least one week of the 7 week tournament.

• Youth Officer to look into how YAG members who are under 18 can get involved in tournament activities.

3.3 Education round table feedback YAG members collaborated to run an education round table on Friday 28 August. In attendance were: - Amanda Rishworth, Assistant Shadow Federal Education Minister - Luke Gosling, Candidate for Solomon - Senator Nova Peris The event was attended by 35 young people represented from the following areas: - CREATE Foundation - Remote Communities - Urban Communities - Chief Minister’s Round Table - City of Darwin Youth Advisory Group - Northern Australian Aboriginal Justice Agency

Actions

• YAG to contact Youth Services Officer to express interest in front of house volunteering or promoting in schools.

3.4 Youth Strategy – Instagram Photography Competition In order to generate youth defined and designed photos for Councils’ 2015 – 2020 Youth Strategic Plan. YAG members discussed the development of a Instagram Photography Competition. The following aspects of the competition were confirmed by the YAG:

• YAG member decided on #youngdarwin’15 comp title • Four YAG members elected to take the lead on developing the competition.

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• Competition Opens Monday 14 September 2015 • Competition Closes 26 October 2015

Actions

• YAG members to attend session to plan competition 7 September 2015 • YAG to launch competition online Thursday 10 September

Meeting Close

Next Meeting Scheduled Tuesday 6 October 5:30pm – 7:30pm Council Meeting Room 1 Civic Centre Contact Person Richelle Hedstrom 0400 779 066

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12. GENERAL BUSINESS 13. CLOSURE OF MEETING

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