Welcome

Subject:- English Language & Communication(Lab)

Code:- HU 201

Topic:- English Letter Writing & CommunicationPresented by:- Bapan MaityBCA(H), Second Semester.Roll:-33701213004

What is letter?

Letter is a hard copy of document.

It is a non-verbal and writing based communication process.

We can sent message to long distance through the letter.

Kinds of letter . Letters are generally of the following kinds;1. Privet Letter:-These letter is written for personal relatives and friends.2.Letters to Pen Friends:-These letter is written for sending out of country.3.Application for Job:-For the post of an employee.4.Letters to the Advertiser:- For publish an advertise to the advertiser.5.Letters to the Editor:- It is use for sending report to the Editor of any News paper.6.Letters for Complaints:-These letter is use for saying any complain to a department.

Six parts of a letter:

1. Heading2. Greeting or Salutation3. Body of the letter4. Subscription or leave-taking5. Signature6. Superscription or Receiver’s address

Format of a letter:

Heading:

In the privet letter, the sender’s full address is

Given on top right hand corner of theletter(with date)

****In case of official letter the sender’s address and date are given on the left hand side at the bottom.

Name-Bapan MaityP.O.-Haldia Dist.- PurbamedinipurDate:- 25.03.14

Salutation:

A. ‘Sir’ to official superior or a stranger.B. ‘Dear’ or ‘My dear’ , intimate friends or

relatives, brother, sister, father, mother etc.

C. ‘My dear sir’, ‘Dear sir’, ‘My dear Mr. Sen.’ to person more personal and intimate.

It is the formal style of address to the person to whom the letter is being sent . It is requires a separate line in the left hand side. A comma(,) is a must after salutation or greeting. Different form of salutation are given bellow ;

Body:

It is includes the message

of the letter. It may be written one or several paragraphs. In case of the official letter unlike the personal one, the message must be short but in a straightforward manner.

.

Subscription:

It is a polite or courteous leave taking written just bellow on the concluding line of the body of the letter. The subscription has the following forms;

‘Yours faithfully’ or ‘Faithfully yours’(in official letter)

‘Your sincerely’ (to friends , elder or younger etc.) ‘Your truly’ (in business letter,unknown and

unfamiliar person) ‘Your ever’(to very intimate person ) ‘Yours obediently’ (to headmaster,principal,teacher

of an academic institution)

Signature:

In the personal or family letter ,only the first name will suffice.But in case of official or business letters, the writer’s full name is must.

Superscription:

The person’s full name and address, whom the letter is being sent, is write on the post card or envelop in clear and good handwriting so that it may be very legible.

Example: It is a privet letter.

1. Bapan Maity,Sutahata Haldia, Medinipur. 14/5/14

2. My dear Ram

3 . What a great news ! I’m really glad to know that you have passed the final examination with such a bright result. You have got a star (*) with letter marks in three subject! So , please accept my congratulation on your grad success.With love.

4. Your truly

5. Bapan

6. Ram Roy 36 chaina town Goa- 123456

Example of Job application letter:ToThe ManagerLIC of IndiaKolkata-700005 Sub:Application for the post of Project

managerSir, In responds to the advertisement in The Telegraph, dated 10 may

for the post of The Project manager in your company , I beg to offer my candidature and submit the following for your kind perusal.

Sir, I’m qualified M.P. and H.S. in first division and Graduate in Computer Application from WBUT. And I have three years experience for these post.

For my long experience and qualification , I hope consider me a for an interview.Thanking you,

Yours faithfully,

Bapan Maity

Tamluk,Purbamedinipur11 may,2014

Editorial letter:

ToThe EditorThe StatesmanKolkata-700001 Sub: High prices of essential commodities Sir, The prices of articles of everyday use is going up by leaps and bounds

despite a bumper production of food grains this year. The prices of essential commodities like rice,puls,fish,sugar etc. Have gone up very high . As a result , the people especially those living bellow the poverty line find it really hard to make both ends meet. Irregular supply of essential articles from ration shop has worsened the situation. The dishonest vendors are creating an artificial crisis in the market.

It is high time that government should take immediate stern measures to take step against dishonest vendors to ensure a steady flow of essential commodities through ration shop.

Thanking you,

Yours faithfully,

Bapan MityTamluk,Purbamedinipur10 may,2014

Communication, through Letter:

Write the letter P.O. Registration

Post

Peon Receiver

Thank You