NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.

COMMERCE - Record Retention Schedule

Total RetentionRequirement

Sub-Department/COM/DI/ Development Initiatives

Series ID Description Confidential Vital

(continued from previous page)COMMERCE - DEVELOPMENT INITIATIVESCM-DI-

(continued from previous page)PUBLIC PROJECT FILES - EXECUTEDDocumentation regarding executed development projects involving public land. Includes plans,studies, prior re-development plans and other relevant materialsFormerly CR-ED-0001.

PRMCM-DI-0001-

(continued from previous page)PUBLIC PROJECT FILES - NOT EXECUTEDProposed projects that remain unexecuted or those in which the City does not participate..

CY+2CM-DI-0002-

(continued from previous page)PRIVATE DEVELOPMENT FILESDocumentation regarding commercial projects on private land. Includes plans, studies and otherrelevant materials.

CLO+5CM-DI-0003-

(continued from previous page)KEYSTONE OPPORTUNITY ZONE PROGRAM FILESApplications for exemption from City and State tax for businesses located in specific zones. Includessuccessful and rejected applications

CY+5CM-DI-0004-

Page 1

ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination

RETENTION CODES:

CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: October 1, 2012Revision Date: June 28, 2012

NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.

COMMERCE - Record Retention Schedule

Total RetentionRequirement

Sub-Department/COM/EO/ Economic Opportunity, Office of

Series ID Description Confidential Vital

(continued from previous page)COMMERCE - OFFICE OF ECONOMIC OPPORTUNITYCM-EO-

(continued from previous page)RFP AND BID FILES - HOLD ON SITEIncludes Economic Opportunity Plans (EOPs) for City and non-City projects. Includes range settingmemos, compliance reviews, reports, copies of certified payrolls and correspondence. May include biddeterminations, bid denials and appeals.Closed = Completion of ContractFormerly FA-MB-0001

CLO+2CM-EO-0001-

(continued from previous page)COURT CASESLawsuits initiated by vendors, contractors, particpants or the City for recovery of funds, breqach ofcontrqact, or projects or other legal disputes.Closed = Close of case and expirtion of appeal period.Formerly FA-MB-0002

Y CLO+5CM-EO-0002-

(continued from previous page)OEO PARTICIPATION REPORTSAnalytical reports based on total percentage of disadvantaged business participation in awarded Citycontracts, including data on the types of disadvantaged firms being awarded City business and thefirms having disadvantaged participation.Formerly FA-MB-0003

FY+10CM-EO-0003-

(continued from previous page)MBEC CERTIFICATION FILES - CONFIDENTIAL Y Y FY+3CM-EO-0004-

Page 2

ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination

RETENTION CODES:

CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: October 1, 2012Revision Date: June 28, 2012

NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.

COMMERCE - Record Retention Schedule

Total RetentionRequirement

Sub-Department/COM/EO/ Economic Opportunity, Office of

Series ID Description Confidential Vital

(continued from previous page)

Files generated under the former Minority Business Enterprise Program containing financial andbusiness information submitted by firms seeking eligibility / certification for participation in Citycontracts as disadvantaged businesses.Note: This record series is obsolete and will expire by the end of FY 2016. Does not includebusinesses owned by disabled persons.Formerly FA-MB-0004

(continued from previous page)DISPARITY STUDIESAnnual contractual statistical reports of disadvantaged business ownership compared to total businessownership used as an economic analysis factor in computing City-wide participation goals.Formerly FA-MB-0006

PRMCM-EO-0006-

(continued from previous page)OEO REGISTRYElectronic system of disadvantaged businesses which includes certifications, descriptions of goodsand services provided, and other information.

SUPCM-EO-0007-

(continued from previous page)OEO REGISTRY INPUT DOCUMENTATION - HOLD ON SITEPaper files submitted by businesses documenting their certification and eligibility for the OEO program.Used as input to OEO Registry prior to business's ability to enter information on-line.Note: These files expire with the business's registry renewal or with the non-response to OEO'srequest for certifiction renewal.

REFCM-EO-0008-

(continued from previous page)DISABLED-OWNED BUSINESSES - HOLD ON SITERecords of disabled-owned businesses certified under MBEC or other programs.

REFCM-EO-0009-

Page 3

ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination

RETENTION CODES:

CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: October 1, 2012Revision Date: June 28, 2012

NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.

COMMERCE - Record Retention Schedule

Total RetentionRequirement

Sub-Department/COM/LS/ Labor Standards

Series ID Description Confidential Vital

(continued from previous page)COMMERCE - LABOR STANDARDSCM-LS-

(continued from previous page)CERTIFIED PAYROLLS - OUTSIDE CONTRACTORS - CONFIDENTIALPayrolls submitted by firms working on City, State or Federally funded projects to show that employeesare paid accurately for work performed.Closed = Completion of contract.Formerly MD-LS-0001

CLO+4CM-LS-0001-

Page 4

ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination

RETENTION CODES:

CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: October 1, 2012Revision Date: June 28, 2012

NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.

COMMERCE - Record Retention Schedule

Total RetentionRequirement

Sub-Department/COM/ND/ Neighborhood Economic Development, Office of

Series ID Description Confidential Vital

(continued from previous page)COMMERCE - NEIGHBORHOOD ECONOMIC DEVELOPMENTCM-ND-

(continued from previous page)RFP FILES - UNSUCCESSFUL RESPONSES - HOLD ON SITESelection process records and documentation for RFP responses not selected.

FY+2CM-ND-0001-

(continued from previous page)CONTRACT FILESDocumentation for contracts and grant administration work. Includes budget information, invoices,audits, IRS 990 forms, work product reports.Closed = Final report is submitted to funding source agency.Formerly CR-ED-0002.

CLO+4CM-ND-0002-

(continued from previous page)EMPOWERMENT ZONE FILESIncludes documentation for use of Federal grants for distressed areas.Note: This is a 15 year program begun in 1994 and extended through 2011. File closes whenprogram ends.

CLO+7CM-ND-0003-

Page 5

ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination

RETENTION CODES:

CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: October 1, 2012Revision Date: June 28, 2012

NOTE: The retention requirements stated in this schedule apply to all records described in the series,regardless of format. This includes paper, electronic, images, microfilm, microfiche, etc.

COMMERCE - Record Retention Schedule

Total RetentionRequirement

Sub-Department/COM/OB/ Business Services, Office of

Series ID Description Confidential Vital

(continued from previous page)COMMERCE - BUSINESS SERVICESCM-OB-

(continued from previous page)OBS DATABASEDepartmental MS Access database used for tracking cases, monitoring customer service andreporting on productivity.Formerly CR-MB-0001.

SUPCM-OB-0001-

(continued from previous page)CITY BUSINESS FILESE-mail correspondence between OBS, other City agencies and City-based businesses regardingproblems and subsequent recommendations, actions taken and results.Formerly CR-MB-0002

CLO+2CM-OB-0002-

(continued from previous page)RESEARCH PROJECTS - HOLD ON SITEProcess improvement projects involving other City agencies. May also include information on bestpractices, business services in other municipalities and demographic information.Formerly CR-MB-0003

CLO+4CM-OB-0003-

(continued from previous page)CLIENT SERVICES FORMS - HOLD ON SITEForms that document interaction with businesses, general and business-specific.Formerly CR-MB-0004

CY+1CM-OB-0004-

Page 6

ACT=Action (Event) AUD=Audit CLO=Closed CR=Created (Opened) CY=Calendar Year FY=Fiscal Year PRM=Permanent REF=Reference SEP=Separation (Employee)SUP=Superseded TERM=Termination

RETENTION CODES:

CITY OF PHILADELPHIA / DEPT. OF RECORDSReport Date: October 1, 2012Revision Date: June 28, 2012