Cloud Technology Assignment-Luu Thanh Trung-MBAK13A
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Transcript of Cloud Technology Assignment-Luu Thanh Trung-MBAK13A
CLOUD TECHNOLOGY
Student name: Luu Thanh Trung
Student ID: CGS00017287
Course: MBAOUM0314
1. Introduction:
What is cloud technology?
Everyone is talking about “the cloud.” But what does it mean?
Business applications are moving to the cloud. It’s not just a fad—the shift from traditional
software models to the Internet has steadily gained momentum over the last 10 years.
Looking ahead, the next decade of cloud computing technology promises new ways to
collaborate everywhere, through mobile devices.
Life before cloud computing
Traditional business applications have always been very complicated and expensive. The
amount and variety of hardware and software required to run them are daunting. You need a
whole team of experts to install, configure, test, run, secure, and update them.
When you multiply this effort across dozens or hundreds of apps, it’s easy to see why the
biggest companies with the best IT departments aren’t getting the apps they need. Small and
mid-sized businesses don’t stand a chance.
2. Outlines:
- Cloud computing: a better way
With cloud computing, you eliminate those headaches because you’re not managing
hardware and software—that’s the responsibility of an experienced. The shared infrastructure
means it works like a utility: You only pay for what you need, upgrades are automatic, and
scaling up or down is easy.
Cloud-based apps can be up and running in days or weeks, and they cost less. With a cloud
app, you just open a browser, log in, customize the app, and start using it.
- Mobility and collaboration
The latest innovations in cloud computing are making our business applications even more
mobile and collaborative, similar to popular consumer apps like Facebook and Twitter. As
consumers, we now expect that the information we care about will be pushed to us in real
time, and business applications in the cloud are heading in that direction as well. With it,
keeping up with your work is as easy as keeping up with your personal life on Facebook…
Here are some of the ways small businesses can use the Cloud. Review this list and how it
applies to your business as you explore how the Cloud can help you use technology to do
more with less.
1. Data Backup
As a small business owner, you are probably already aware of the importance of backing up
your data so you don't lose everything in the case of a systems failure or other disaster. The
Cloud not only simplifies the process by allowing your data to automatically update as you
work, but it also creates copies of your data off-site where it will be safe from any local
natural disaster, theft or malfunction.
2. Mobile Working
One of the great benefits of technology is the ability for small business owners to create
fullyfunctional mobile offices. The Cloud fits in perfectly with this because it allows you to
access and sync your data from wherever you are, essentially allowing you to take your office
with you on the road.
3. Information Sharing
Whether you have in-house staff or a team spread across a distance, the Cloud makes sharing
data effortless. Once you have your data backed up, sharing files can be as easy as sending a
link, eliminating the cumbersome process of emailing large files or saving copies on drives
that are then mailed.
4. File Storage
Many small businesses are using images, audio and video to enhance their marketing
activities. These files often take up a significant part of your hard drive space, which can be
costly. The Cloud allows you to shift the storage of large files off of your local system,
saving local storage for the files you need to access every day.
5. Growth Planning
The Cloud is scalable, so it allows small businesses to create a plan for growth that utilizes
the benefits of the Cloud without a significant up-front investment. You can start small, and
gradually increase your usage over time, while only paying incrementally for the services and
access you need. The Cloud is also self-managed by the apps that provide the services, so you
can eliminate or at least reduce the need for an in-house IT staff to manage your technology.
Small business owners who want to reduce costs without sacrificing their ability to do
business and compete with larger companies are using the Cloud. If you are ready to put the
Cloud to work for your business, you can start small so you can see the benefits without
making major changes to your operations. Over time, you will discover news ways to use and
benefit from the Cloud.
Cloud computing can mean different things to different people. While the technical definition
may differ depending on who you talk to, the main concept of cloud computing is that your
data is stored remotely. The data is not on your computer or server; it is on someone else’s.
All you need to do is to log on to the internet to access your data, and all the work to maintain
the data (servers, IT professionals, etc.) is a third parties problem, not yours. You are free to
do what you do best, which is to run your business.
Advantages of Cloud Computing
The main advantage of cloud computing for the small business owner is its simplicity. You
pay a monthly or annually fee and use the software. For example, you can use QuickBooks
Online for you accounting and bookkeeping needs. You pay Intuit monthly for this service,
and you can just open a browser and do your bookkeeping. If your computer or laptop
crashes, your data will still be they went out of business. So make sure that you have reason
to believe that the company you contract for any cloud services is reliable and will be around
for a long time.
You may find that the subscription fees can add up to significant amounts if you need
additional add-on functionality as your business grows. Many cloud computing services offer
basic services for free or low-cost, but require you to purchase additional modules or add-ons
to get enhanced features or functionality. Sometimes, this can get a bit pricey.
3. Present the key ideas in research with CRM in today’s trends:
Businesses are running all kinds of apps in the cloud, like customer relationship management
(CRM), HR, accounting, and much more. Some of the world’s largest companies moved their
applications to the cloud after rigorously testing the security and reliability of our
infrastructure.
As cloud computing grows in popularity, thousands of companies are simply rebranding their
non-cloud products and services as “cloud computing.” Always dig deeper when evaluating
cloud offerings and keep in mind that if you have to buy and manage hardware and software,
what you’re looking at isn’t really cloud computing but a false cloud.
In today's ever-changing business climate, it's critical that small business owners get what
they need right when they need it. Whether they're on their computers, tablets or mobile
phones, it's more important than ever for businesspeople to have information right at their
fingertips, wherever they are. This is exactly the convenience that cloud computing provides.
For small and midsize businesses (SMBs), the benefits of cloud computing are endless. Cloud
computing saves businesses time and money by boosting productivity, improving
collaboration and promoting innovation. Cloud hosting facilitates all types of information-
there when you log back on because you have given your data over to Inuit.
Another advantage is the cost of cloud computing applications is usually lower than the do-it-
yourself approach for small business owners. Cloud computing companies usually operate on
large scale and can realize a significant cost savings, while you would have to purchases
servers, contract IT professionals, and pay for the operations and maintenance of this data and
that can be very costly as a small business that lacks any economy of scale.
Disadvantages of Cloud Computing
The main disadvantages of cloud computing for small business owners is that you lose
control over your data, are locked into subscription-based contracts, and rely on a third party
to keep your data secure. Your data is at the mercy of whatever company you store your data
with so you will want to make sure that you know they will be around for a while. You do not
want to lose all your accounting data to a company and have absolutely no records because
sharing, such as email services, application hosting, Web-based phone systems, data storage
and more.
Cloud computing is used by everyone from individuals to private and public organizations,
including educational systems and governments. In business, cloud systems are used by
organizations of all shapes and sizes, from small businesses to multinational corporations.
Businesses use cloud computing to access information anywhere using any compatible
device. Unlike storing information on your computer or a server in your office, cloud
computing stores data on the Internet. It works by making information available from a
central Web-based hub that gives anyone with proper credentials access from any location
with an Internet connection. Cloud computing also syncs data for all devices connected to the
cloud, keeping them updated with real-time information.
In the cloud environment, users can access all types of files, use applications as though they
were in the office, and even collaborate remotely while working on the same project or
presentation on their device as someone on the other side of the globe. Even if you're away
from work or your office server is inaccessible, data in the cloud is always up-to-date and
always available wherever, whenever.
Cloud-computing services can range from data storage to functional programs, including
accounting, customer-service tools and remote desktop hosting.
According to a study by Neovise, an IT research firm that focuses on cloud technology, 54
percent of organizations use cloud computing. Of these organizations, 74 percent use some
combination of different types of clouds, with 40-50 percent of them using multiple services
of the same type of cloud.
What Kinds of Cloud Services Do Business Owners Use?
Business owners use three types of cloud services to store their data and provide them with
services: public, private and hybrid.
Public Cloud: A public cloud service is built on an external platform run by a cloud-service
provider. With this off-site cloud service, users get their own cloud within a shared
infrastructure. The provider offers everything from system resources to the security and
maintenance of your cloud system. Since it is managed by an outside company specializing in
cloud services for a large range of customers, a public cloud system is great for organizations
that want more elasticity, cost-effectiveness and the latest technology.
Private Cloud: A private cloud service is a cloud platform built within your own walls on
your own hardware and software. Since a private cloud is managed by your own internal IT
team, it is ideal for businesses that want exclusive access, more flexibility and greater control
over their cloud. To use a private cloud service, however, organizations build their own data
centers, making it a costlier cloud option.
Hybrid Cloud: A hybrid cloud service employs both private and public clouds. In a hybrid
cloud system, an organization’s own IT team manages part of the cloud in-house and the rest
off-site. For instance, a hybrid cloud system is perfect for an organization that wants to
manage business-related data (such as customer files) in-house but wants to store less-
sensitive information with a third party. Hybrid cloud systems are used by all types of
organizations but are 46 percent more likely to be used by larger organizations with more
than 1,000 employees, according to the Neovise research.
4. Design and implementation of our system prototype:
We are an impressive cloud-hosting platform that is both robust and easy to use. Its suite of
powerful features includes compatibility with every major Web language, fast application
deployment, monitoring and analytics, an intuitive user interface, easy scale management and
simple third-party add-on integration from outside vendors. We also provides a collection of
tutorials and documentations for uncomplicated utilization.
Cloud services and communications provider for SMBs, also suggests finding cloud-
computing services that offer both cloud and network connectivity to simplify logistics, save
money and avoid the headaches of dealing with multiple vendors.
The drawbacks of cloud computing are twofold. First, implementing any new type of
technology will require training personnel and establishing an effective troubleshooting
system during and after the cloud has launched. You will also have to address any hesitation
among your employees, especially for those who are unfamiliar with cloud technology.
Another concern about cloud computing is its security risks. Business owners and decision
makers primarily worry about sensitive data in the cloud and their vulnerability to
unauthorized users. While an organization's cloud is typically accessed using designated
usernames and passwords, verifying user identity itself remains a top concern. A study by the
Ponemon Institute, an independent privacy and data-protection research center, found that a
mere 29 percent of organizations have confidence in a cloud's ability to authenticate identities
and secure who has access to sensitive information.
In weighing the risks of cloud computing versus its benefits, executives are especially
concerned about how their information is kept safe in the cloud.
How Does Data Stay Safe in the Cloud?
Cloud safety is all about finding the right vendors and implementing technology that focuses
on both identity verification and data encryption.
“Businesses need to understand that data safety doesn’t just happen on its own,” said Helen
Ching, founder of Cloud Launch One, a cloud consulting and services firm. This means that
businesses need to be strategic in adopting security systems, such as by authenticating
devices connected to the cloud and the identity of the person using it.
One way to protect sensitive information is to encrypt data as it enters, leaves and rests in the
cloud, Ching suggested. This can be done by leveraging DLPs, or Data Loss Prevention tools,
which monitor data leakage and ensure the secure transportation of data to and from the
cloud.
5. Possible direction for extending cloud technology:
Businesses must also do their due diligence and research cloud service providers before
signing up with them. Phil Agcaoili, chief information security officer at Cox
Communications Inc., recommends taking the following steps to vet your provider:
1. Consider utilizing the Consensus Assessment Initiative Questionnaire (CAIQ) provided for
free by the Cloud Security Alliance (CSA). The CAIQ offers boilerplate questions
established by hundreds of security professionals around the world.
2. Demand that your cloud service provider has and maintains appropriate levels of security
assurance and verify that they have posted this information on the Security, Trust, and
Assurance Registry (STAR).
3. Ensure that you have appropriate security language in your contracts with the cloud service
provider, and establish meaningful service-level agreements to guarantee service delivery.
4. Validate that your cloud service provider is spot-checking its performance. The CSA has
Cloud Audit that can provide an automated approach to doing this, while some companies
perform a right to audit. Determine how thorough you need to be in order to obtain a level of
assurance.
5. Consider your back-out plan if the cloud service provider relationship does not work out.
6. In the end, ensure that you have a thorough understanding of what information you can't
afford to lose. As the old security saying goes, don't digitize anything you don't want to lose.
Likewise, don't store it out in the cloud.
6. Conclusion:
Cloud Computing for Small Business Owners: The Options
You will find a few ways to get your small business working in the cloud below:
Document storage. If you want to save, edit, and access Word files, PDFs, spreadsheets,
and other data through an internet connection, then services such as Google Docs, Google
Drive, and Microsoft’s Cloud Services may be options for you.
Website hosting. Many small business owners use a web hosting company, such
as GoDaddyor Web.com to host their company websites. It is far easier and cheaper to use
these web hosting companies rather than having the costs of purchasing and maintain a server
or trying to put a website online from a personal computer.
Payroll Processing. You can process your payroll through national payroll providers such
asADP and Paychex in the cloud. You can even set up payroll reports with these companies
so that your payroll expenses can be formatted to you general ledger to streamline the
accounting for your companies’ payroll and let your employees enter time online so you can
be completely paperless when it comes to manage your payroll and labor.
Cloud Accounting Software. QuickBooks Online (review) was already mentioned as a
viable cloud accounting software program for small business owners. A lesser known option
isKashoo Accounting (review), which you can use for reconciling bank accounts, tracking
expenses, preparing checks, and perform other accounting tasks.
These are just a few of the many ways small business owners can use cloud computing
options to run their businesses more efficiently, effectively, and at a lower cost.