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RON :RecreatiOn and Parks..•CU1..T ;URAL SPACES & FACILITIES : Public Museums

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11

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N,\7700-8299 RECREATION AND CULTURAL SERVICES\7800 Arts & Culture \ Making Culture Count\Cultural Database

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CULTURAL SPACE.S:t.

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Eve . Flynn

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Mike Crossley

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NV700-8299 RECREATION AND CULTURAL SERVICES MOO Arts & Culture\ Making Culture Count\Cultura I Database

16

P.-lititer:s., :••SCOtitdrs; and rcl ay Sarclay Elizabeth

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• •.• painters, Scillptors, and . Other•

fraditiorial and modern blacksrnithing,

fUrrilture, with a helping of susta:nable

• design 'on the side

CULTURAL OCCUPATIONS

N:\7700-8299 RECREATION AND CULTURAL SERVICES\ 7800 Arts & Culture \ Making Culture Count\Cultural Database

APPENDIX 3.

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• buildingTOGETHER

Building Learning Together Projects Update - April 2011

"Art Through the Eyes of a Child" Art Auction - Children

from 3 to 13 donated 200 pieces of artwork representing their

"Wish for the World", Local galleries and businesses framedthem at no cost, and a silent auction was held in April 2007 and

2008, with proceeds going to support BLT programs,

Bedtime Boggles - This imaginative tool allows parents to take

advantage of their child's strength as a visual learner by helping

children understand what is going on around them, organizeinformation, learn new vocabulary and better expressthemselves.

BLT Backpacks - Queen Alexandra Foundation for Children,Shell Canada, Thrifty Foods and SD #69 partnered to buy 120

additional Backpacks and educational books and toys. Over 300BLT Backpacks for children now circulate in the community.

BLT Buddies - Over 200 community BUT Buddies continue to

support all early literacy initiatives of the BLT Steering

Committee. BUT Buddies include Words On Wheels Bus Driversand On-Board Helpers, BLT Buddy Readers in the schools,painters and carpenters, senior/youth mentors, and many more.

Books for Babes - To date over 2,000 cloth "baby's first book"

gift bags, put together by residents of Trillium Lodge, havebeen delivered by Public Health Nurses to families on baby'sfirst home visit. Inside, parents find baby's first book and

many valuable community contacts.

CHAIR-ity Auction - The first CHAIR-ity Auction was held in2008 to raise funds towards a replacement Words On Wheels

Bus when the first Bus was sidelined due to age. A second

CHAIR-ity Art Auction took place December 4 th , 2010.

Children's Services Directory - A second, updated edition was

printed in Summer 2006, profiling twenty-two District 69 non-profit and government agencies offering services for children

0-6 and their families.

Circle of Friends Conferences - This event was most recentlyheld February 17-18, 2006. Numerous workshops and seminars

led by professionals in the field of early education helpedbroaden our understanding of how parents and educators canwork together to support children aged 0-6 in their journeytoward successful learning.

Community Mapping Station, BLT Database, & UBC's HELPProject - BLT is part of the Human Early Learning Partnershipmapping project, aimed at tracking early learning opportunitiesfor children 0-6. Data is collected on all BLT initiatives.

Cook Up a Bedtime Story - A nutritious snack with take-homerecipe cards, playtime and a visit from Mother Goose. Part of

Munchkinland Discovery Centre programming.

Cook Up a Recipe® Cards Resources - Funded by the

Vancouver Sun "Raise a Reader" campaign. Recipes and stories

specifically designed for beginning level literacy, "Cook Up a

Recipe" cards used at home for beginning readers who wantedto cook the recipes from Cook Up a Bedtime Story program.

C-Zone: Munchkinland Construction Zone - Start-up funding

from New Horizons for Seniors Grant, C-Zone links seniors withhigh school students in creating and painting model buildings for

Munchkinland and/or baking for BLT programs. This program is

part of the school curriculum and includes a MentorshipProgram. C-Zone began in the fall of 2007 and has recordedover 500 visits by seniors and students to date.

Dads' Night Out - Four community partners: BLT, School

District 69, Libraries, and Recreation & Parks joined hands to

offer dads and children 0-6 fun activities each Tuesday

evening, starting October 2007.

GooseTrax - In the Fall of 2007 BLT began participation inU.B.C.'sinnovative Challenge Research Project - community data

is collected and analyzed to better understand learning in young

children and families. GooseTrax Goodies aid in participation.

2 95-

Growing breams - We offer support to other BC school

districts and communities by sharing the BLT process and our

steps to success in an interesting one-day workshop.

Growing Dreams Resources - Building Learning Together

provides "Growing breams" participants with a comprehensive

manual on BLT outlining how our projects were developed and

came to fruition.

Literacy Now - Under 2010 Legacies Now, this is a provincially-

funded community development initiative designed to increase

literacy levels by providing funding, support and resources tocommunities across BC. BLT addressed the 0-6 world since1999; the development of a "cradle to grave" literacy plan is

now assumed by the entire community. See www.oblt.sd69.bc.ca

Mother Goose and Friends - Mother Goose and Friends sites

run each Fall and Spring throughout the community. Attendancehas topped 6,000 visits. Families enjoy the magic of stories,

songs and rhymes. Includes a healthy fruit snack donated by

Thrifty Foods.

Mother Goose Goes to School - Offered in eight elementary

schools, preschoolers become familiar with their future school

and its library in the Mother Goose & Friends Program.

Munchkinland Discovery Centre (Coombs) - This educational

play centre includes play/learning areas: Stuffy BuddyHospital, Sunflower Grocery, Dine-0-biner, Construction Zone,Culture Club First Nations area. Opened in January, 2006 with

major funding from Vancouver Foundation, Royal Bank andQueen Alexandra Foundation for Children, it has enjoyed over

9,000 visits to date. The centre relocated to French Creek

Community School in January 2011 as a StrongStart site.

Munchkinland Adventure Centre (Qualicum) - Opened in April,

2009 as a StrongStart partnership. Offers play/learning areas

for parents and children 0-6: Harbour, Fire/Ambulance Station,Hardware/Bait Store, Tree House, Café, Toddler Area andmore (see Storybook Village and Alphabet Gardens, below).

3

1 itOur Special Child -- This program provided various settings for •socialization and purposeful play for children with special

needs, with a focus on speech and language development.Offered in partnership with SD #69 and Family Resource

Association. Professional support included speech therapy,

Ilt tr physiotherapy and occupational therapy.

EADY EARN

Ready Set Learn - Provincial funding offers an opportunity forall district elementary schools to welcome families and theirthree-year-olds to an open house and information event. Thisevent helps to make early connections with families and their

young children.

Roots of Empathy - Was offered in Kindergarten and Grade 1classrooms in 5D 69. Trained instructors visited classrooms

three times per month to present this important anti-bullyingprogram, along with babies and their parents. Students learnedempathy by watching babies' developmental milestones.

Storybook Village and Alphabet Gardens (at Qualicum BeachElementary School) - With major support from QueenAlexandra Foundation for Children, New Horizons for Seniors

and School Community Connections, Storybook Village offers anoutdoor, gross motor skills environment to increase languageand physical development and learning through play. Includes 8

play houses and "road? with child-sized cars and tricycles.

Alphabet Gardens links all generations in tending and cultivatingraised garden beds shaped as letters of the alphabet, withproduce going to local community agencies.

Spinoza Bears -These comforting bears are used by six localservice agencies in their work with children and families inneed. Audiotapes in the bears' tummies enhance interactive

reading activities.

Teaching From The Heart - A facilitated small-groupexperience for parents and children, promoted fun-filled,

effective learning at Munchkinland Discovery Centre.

Top Cop Reading Program - Run in 18 classrooms yearly.

Community Policing delivers this innovative encouragement toreading, in partnership with Vancouver Island Regional Libraries

(re-starting in Fall 2011). P4

Travelling Tales - 200 "Bed-Time Baggies" were created as

part of the Mother Goose & Friends Program, sponsored by

Literacy BC and the Vancouver Sun. These multi-sensory visualsupports aid in sequencing, memory and improving attention.

We Believe in Kids Festival - Held in April 2007 and 2008, the

Festival included musical entertainment, a Children's Art

Auction, and a free day of community fun for children and

families. Partners included: Parksville & Qualicum Libraries,First Nations, PacificCARE, Oceanside Community Arts Council,

Vancouver Island Health Authority, Community Policing, Royal

Bank, and RDN Recreation & Parks.

Words On Wheels (W.O.W.) Busses - Supported by 505

Outreach Programs and StrongStart, the WOW Bus has

received over 4,500 visits and made over 250 stops at Bowser,Errington, SOS/Health Unit, and many other local sites -community agencies continue to provide ongoing support,information and referrals for our families.

WOW Bus 1: Is parked at Bowser Elementary where it offers

regular early learning programming;

WOW Bus 0 Began programming throughout the community in

January 2010.

The Write Place Computer Lab - Partially funded by IndustryCanada and BC Gaming Commission, the lab offers seven high

speed Internet work stations, and includes scanning andprinting facilities, as well as word processing software and

other software used by clients, Internet and e-mail.

BLT Mission Statement:To enhance children's development by supporting strong

family relationships and community capacitythrough effective learning opportunities

466,„buildina

learningTOGETHER si

Parksville Elementary School, Portable 28330 Craig Street, Parksville, B.C.Mail: P.O. Box 27, Parksville, B.C. V9P 2G3Phone: 250-248-4041 Fax: 250-248-4042Website: www.blt.sd69.bc.caE-mail: [email protected]

5

[

voraraG LOT

SOSPrograms

EventsCommunityInvolvement

RDN RecParks

ProgramsEvents

VIUPracticumTraining

RCMP"Scooter" Rodeo

for SeniorsKids Bike Rodeo

OundinaLnasalkaTmWer (2SQ) 2

Public HealthSpeech and Language

PathologistsOccupational

Therapists

School DistrictKindergarten

classesPrimary Classes

Home SchoolProgram(CEAP)

AXIW4

; kin's

FRAFamily Resource

Association

Public UsePart of Munchkinland

Public Days

PacificCAREChild care centres

DaycaresPreschools

Supported by

C-ZoneSeniors and high school

students buildingprojects for

Munchkinland andStorybook Village

StorybookBenefits to the

Town of Qualicum Beach

TourismTourist Attraction for

families ., and forresidents with

visiting families

Engaging SeniorsAlphabet GardenStorybook Village

BLT Buddies...Seniors have a place

here

ReducingVandalism

Recognition of theirplace in the

community reducesincidences of

vandalismby youth

QualicumFirst Nations

Discussions are inprogress for ways ofengaging our FirstNations community

Draw to DowntownBrings families into

the town - and shopsand services

ShowcaseFor local communitygroups and ventures

Engaging YouthVolunteering at/forStorybook Village

gives youth a senseof beingii g in their

community

A Gathering PlaceA natural part ofTown events like

Family Day, Light Up,and other

possibilities

WelcomingFamilies

riilurichkinlarid andStorybook Villageare examples thatQualicum Beach is

family friendly

-t!x5S;a:grwir

,A151:0;7;41,,,' '

Town of Qualicum BeachCOUNCIL CORRESPONDENCE LOG

October 3, 2011

DATEREC'D,

FROM TOPIC ACTION

Sept 15/11 Brock Macdonald,Executive Director,Recycling Council of BC

Informing the Town of changes to the recyclingprogram

Received forinformation

Sept 19/11 Joan Chess, MCIP,Smart Planning forCommunities

Survey invitation Received forinformation

Sept 19/11 Tom & Dian Thornton Comments regarding potential for the bus garagesite


Sept 19/11 Margo Marshall Comments regarding SD69 rolling out upgradedwifi in all schools


Sept 21/11 Yvette Freeman Concern regarding Smart Meters Received forinformation

Sept 21/11 Anne Sharp Comments regarding potential for the bus garagesite


Sept 21/11 Laurie Nickerson Copy of letter sent to BC Hydro regarding refusalof Smart Meters


Sept 22/11 Michael Roboz Copy of letter sent to District of NorthVancouver regarding moratorium on Smart Meters


Sept 22/11 Linda Ewart Providing information on Smart Meters Received forinformation

Sept 22/11 Celeste Burton Providing information on Smart Meters Received forinformation

Sept 23/11 John St. John Invitation to attend a meeting to stop the SmartMeter - September 27


Sept 23/11 Brian Daniel Providing a newspaper article from Merritt, BCregarding Smart Meters


Sept 23/11 D. Ross Concern regarding Smart Meters Received forinformation

Sept 23/11 Sherry Ridout Providing a copy of a letter to Premier Clarkregarding the UBCM and Smart Meters


Sept 23/11 Catherine Roome,President/CEO, BCSafety Authority

Invitation to join the 7th Annual LieutenantGovernor's Awards for Public Safety


Sept 23/11 Phil Carson Regarding alternate transportation, energy andeducation


Sept 23/11 Una St. Clair, ExecutiveDirector, Citizens forSafe Technology Society

The Right and Freedom to Refuse a WirelessSmart Meter on personal property


Sept 23/11 Doug Ebbett, President,Qualicum BeachMemorial Golf Club

Expressing thanks to the Town for the generousfunding for the creation & publication of the book"100 Years of Golf in Qualicum Beach"


Sept 23/11 Lee Rainey Comments regarding the possible purchase by theTown of St. Andrews Lodge site. In support of acinema at the old bus site


Sept 25/11 Joyce Nelson, Freelancewriter/Researcher

Plans for Renewable Energy- Spin and Lies for aGlobal Energy Grid


Sept 26/11 Judi Francioso Concern regarding Smart Meters Received forinformation

Note: Copies of the correspondence listed on the Council Correspondence Log are available to review in the binderat the Municipal Offices information counter, #201 — 660 Primrose Street, Qualicum Beach, BC. TheCorrespondence Log contains letters not already on a Regular agenda, and does not contain formp,.1letters/solicitations and letters that are not routinely releasable.

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Town of Qualicum BeachMEMORANDUM

TO: Mark Brown, CAO

FOR: Regular Council October 3, 2011

FROM: Trudy Coates, Corporate Administrator

SUBJECT: Federal Surface Weather Network Station Licence Agreement (Airport)

RECOMMENDATIONTHAT Council approves entering into the Licence Agreement between the Town of Qualicum

Beach and Environment Canada, for the Installation and Operation of a Surface Weather NetworkStation at the Qualicum Beach Airport, for a five-year term January 1, 2012 to December 31, 2016, withan option to renew for a further five years; AND FURTHER THAT Council authorizes the Mayor andthe Corporate Administrator to execute the Licence Agreement, substantially in the form as attached tothe staff's October 3, 2011 report.

PURPOSETo authorize a new licence to continue operation of the Environment Canada weather station onTown-owned land at the Qualicum Beach Airport.

BACKGROUNDThe Town may choose to enter into a lease, licence of occupation or rental agreement, depending onthe Town's and the tenant's level of interest in the land, permanency, and exclusive use, and subjectto Community Charter requirements for disposal of property. The Community Charter regulates thedisposal of municipal property (including by lease or licence), regulates providing assistance (e.g.leasing land for less than market value) and requires publishing notices in relation to propertydisposal and providing assistance. A licence of occupation, as a lower level, non-exclusiveoccupancy, does not require publication of a notice of disposal but, if the fee is lower than marketvalue, it does require a notice of assistance.

In June 2006, as part of the Olympic Auto Weather Station Network installation program,Environment Canada installed an automatic weather station on Town-owned lands at the QualicumBeach Airport through a licence of occupation for a fee of $1.00, with a term expiring December 31,2010. Main equipment is within a fenced 10m x 10m compound, west end of Row B, between theservice roads; plus a 10 m. tower near the windsock in the tie down area, and an underground cableroute area between them. Environment Canada installed the Automatic Weather ObservationStation to collect meteorological data in support of the 2010 Olympics; however, it was suggestedthat, dependent on benefit and budget, there may be an interest in continuing the weather andclimate monitoring station after the conclusion of the 2010 Olympics. Although the equipmentinstalled is not an aviation approved system (i.e. it does not provide weather data used by pilots), thestation has proven to be very popular, providing weather report data used by Environment Canada,weather news broadcasts and Town public works and engineering staff.

Therefore, in December, 2010, staff recommended, and Council approved, an amendment to theterm, to extend it for one year to provide time for the parties to negotiate a new, longer term licence.

Discussions at the Select Committee on Airport in February 2011, noted pilots would benefit from theweather station reporting the wind and altimeter setting in real time.

PROJECTIn addition to phone and written communications about the autostation, Town staff met withEnvironment Canada staff on site at the Qualicum Beach Airport in March 2011 to discuss iuesaround continuing the weather autostation at the Airport, including:

„LIZ:

October 3, 2011 Regular Council Meeting Agenda — Town of Qualicum BeachFederal Surface Weather Network Station Licence Agreement (Airport)Page 2 of 2

• Funding/manpower ended with the Olympics, however, keeping Olympic legacyautostations functional would be considered by Environment Canada for some key locationsacross the province, subject to a significant co-operative status with the landlord (the Town, inthis case) so their ongoing maintenance and sensor/ system life cycling can be justified

• Qualicum Beach is considered to be a popular location, and the equipment puts us on the`weather' map with Qualicum Beach data reported during news broadcasts

• Co-operative status could include the Town continuing to mow the grass, charging a nominalfee for use of the land, occasionally assisting by emptying the rain bucket or respond to ECphone request to power on the modem, or paying a monthly communication fee

• Life of the current equipment is estimated at 10 years but it is costly if vandalized (+$10,000)• Environment Canada is responsible for the installation, operation and maintenance but would

like to continue a co-operative status, e.g. Town mowing the grass, having a key to thecompound, etc.

• Upgrading the autostation to an approved aviation system is not feasible, as it would cost$200,000 for a new system

O New benefit is the installation of surplus Olympic web cameras (completed July 2011) at theweather station with viewpoints towards Arrowsmith and Little Mountain; not real time butimages taken and transmitted every 10 minutes. Town links to website will be added. Thiswill also benefit pilots wishing to check visibility.

Environment Canada provided the attached draft Licence on September 20, 2011. It is no longerknown as an Olympic Station but is a Federal Surface Weather Network Station. As a co-operativeinstallation, it continues the nominal $1.00 rental fee, rather than the $1,000 annual fee EC sometimespays for installations. It also clarifies that the fee includes the cost of Ground Maintenance, e.g. theTown will continue to trim grass in the compound. The draft Licence does not result in additionalbudget impacts. As it is in the public interest (a benefit to the community and to Town operations),staff recommend that Council approve the Licence and the continued operation of the Federalweather station at the Qualicum Beach Airport. If approved, staff will publish the statutory noticefor providing assistance by rent at less than market value, to enable execution of the Licence.

ALTERNATIVES

1. Council authorization of the licence agreement as recommended above.2. Council denial of the licence agreement3. Council direction to adjust the licence area, term, rent or location.4. S ther direction of Council.

Tru Coa , Corporate AdministratorReport Writer

Mark BrownChief Administrative OfficerConcurrence

Allan Cameron,Superintendent of Public Works, Parks & Bldgs.Concurrence

Attach. Draft Licence AgreementFiles: 2320.20-232 Weather StationN: \ 0100-0699 ADMINISTRATION\ 0360 COMMITTEES AND COMMISSIONS\ Council\ 2011\ 1003 RegularOpen Agenda\ Federal Weather Station Licence Agreement.doc

LICENCE AGREEMENTFOR THE INSTALLATION AND OPERATION OF A

Surface Weather Network Station

BETWEEN:

TOWN OF QUALICUM BEACH201 - 660 Primrose St.P.O. Box 130Qualicum Beach, B.C.V9K 1S7

(the "Licensor")

AND

HER MAJESTY THE QUEEN IN RIGHT OF CANADA, as represented by the Minister ofthe Environment who is responsible for Environment Canada

(the "Licensee")

WHEREAS the Licensor owns the premises known municipally as Qualicum Beach Airport, 1000Ravensbourne Lane, Qualicum Beach, British Columbia, and more particularly described asPID 001-928-023, Lot A, District Lot 124, Nanoose District, Plan 42657, except that part in Plan44330, (the "Licensed Land") as shown and further described on the plan annexed hereto andidentified as Schedule "A";

AND WHEREAS the Licensee wishes to occupy and use the Licensed Land for the purpose ofinstalling, operating and maintaining a Surface Weather Network Station, herein the "Installation", asfurther described in Schedule "B";

AND WHEREAS the Licensor wishes to grant a licence to the Licensee for occupation and use of theLicensed Land;

NOW THEREFORE in consideration of the Licence Fee and the terms and conditions set forthbelow, the receipt and sufficiency of which is hereby acknowledged, the Parties hereby agree asfollows:

1. DEFINITIONS

In this Agreement:

"Applicable Environmental Law" means:

(a) all applicable statutes and regulations, and all by-laws, declarations, directives, plans,approvals, requirements, guidelines, standards and orders made pursuant thereto by anycompetent authority concerned with environmental assessment, protection or remediation,health, chemical use, safety or sanitation; and

(b) the applicable common law;

"Contaminant" means:

(a) any pollutant or toxic, dangerous or hazardous substance or material as defined, listed,prohibited, controlled, or regulated by Applicable Environmental Law; or

(b) any substance that when released into the natural environment causes or is likely to(i) cause harm, adverse impact, damage, degradation to or impairment of theenvironment; (ii) have an adverse effect on human safety or health; or (iii) injure ormaterially discomfort any person, or the normal conduct of business;

"Effective Date" means the date identified in subsection 2.2 of this Agreement;

"Equipment" means the equipment which in the opinion of the Licensee is necessary in order toinstall, operate and maintain the Installation on the Licensed Land;

"Ground Maintenance" means the grass-cutting, snowplowing and general site maintenance withinthe Licensed Land.

"Licence Fee" means the fee set out in section 3;

"Licensed Land" means the premises as shown and described on the plan annexed hereto andidentified as Schedule "A";

"Realty Taxes" means all taxes, rates, levies, duties, charges and assessments levied or charged,at any time, by any government authority having jurisdiction over the Licensed Land;

"Structures" means a concrete or steel base required to support the Installation or Equipment, andany other structures that may be required in order to house the Installation or Equipment on theLicensed Land;

"Utilities Connections" means cables, posts or other related installations erected by the Licenseeto ensure connection of the Installation to utilities such as gas, water and electricity.

2. GRANT, TERM AND RENEWAL

2.1 On the terms and conditions of this Agreement, the Licensor hereby grants to the Licensee anon-exclusive licence to enter on, occupy and use the Licensed Land for the purpose ofinstalling, operating and maintaining the Installation and for no other purpose whatsoever.The rights granted in this subsection shall extend to and include employees, agents, officersand contractors of the Licensee who operate and maintain the Installation, including allnecessary Equipment and Structures.

2.2 This Agreement shall be effective as of January 1, 2012 and shall expire on December 31,2017, unless otherwise terminated in accordance with the terms of this Agreement (herein the"Term").

2.3 The Licensee may renew this Agreement for a term of five (5) years. The Licensee mayexercise its option to renew by delivering to the Licensor written notice at least ninety (90)days prior to the expiry of the Term or the existing renewal term, as the case may be. Exceptin respect of the License Fee, each renewal term shall be upon the terms and conditions ofthis Agreement, unless the Parties agree otherwise. The License Fee applicable to anyrenewal term shall be agreed upon by the Parties at the time of the renewal.

2.4 If the Licensee continues to occupy the Licensed Land without proper notice of its intention torenew this Agreement, the Licensee shall remain as Licensee of the Licensed Land solely ona month-to-month basis and shall otherwise be subject to the provisions of this Agreement.

2.5 The Licensor reserves the right to grant licences, rights of way or privileges to others on, over,under, through or across the Licensed Land or the lands on which the Licensed Land islocated, provided however that such licences, rights of way or privileges:(a) are not detrimental to the proper conduct of the Licensee's occupation or use of the

Licensed Land;(b) do not impose any cost upon the Licensee;(c) do not weaken, diminish or impair the rights and obligations of the Parties under this

Agreement; and(d) in no way provide access to Equipment and Structures to other licensees.

3. LICENCE FEE

3.1 The Licensee shall pay to the Licensor a Licence Fee of One Dollar ($1.00) Canadian for theentire Term of this Agreement.

3.2 The License Fee shall be inclusive of Realty Taxes and costs related to Ground Maintenance.

4. GENERAL COVENANTS

4.1 The Licensee covenants with the Licensor:

(a) at its own expense, to maintain the Licensed Land in a clean and good state ofmaintenance and repair to the extent that such maintenance and repair is required as aresult of the Licensee's occupation or use of the Licensed Land;

(b) not to commit any voluntary waste or destruction on the Licensed Land or do anything onthe Licensed Land that may be or become a nuisance or annoyance to an owner oroccupier of land in the vicinity of the Licensed Land;

(c) not to interfere with the activities of any other person authorized to enter on, occupy anduse the Licensed Land under a prior or subsequent licence granted by the Licensor;

(d) to permit the Licensor, or its representatives, to enter on the Licensed Land uponreasonable notice in order to inspect the Licensed Land;

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4.2 The Licensor agrees to ensure that the Licensee enjoys quiet enjoyment of the LicensedLand. In particular, the Licensor shall not do anything on the Licensed Land that will interferematerially with the Licensee's occupation and use of the Licensed Land.

5. ACCEPTANCE OF THE LICENSED LAND

5.1. The Licensee agrees that:

(a) it has inspected the Licensed Land or has caused it to be inspected on its behalf;

(b) it has entered into this Agreement on reliance on that inspection and not on reliance onany representation, warranty, inducement, whether oral, written or implied, bywhomsoever made;

(c) it is satisfied with the extent of its knowledge of the condition, including environmentalcondition, affecting the Licensed Land.

6. ENVIRONMENTAL PROTECTION

6.1. The Parties agree that the Environmental Site Assessment report prepared by HemmeraEnvirochem Inc. and dated April 2006, shall be deemed to identify any potential Contaminantsin existence on, in or under the Licensed Land prior to the Term.

6.2. The Licensee shall not be liable or responsible under this Agreement for any Contaminants inexistence on, in or under the Licensed Land prior to the Term nor for any adverse conditionsarising out of such Contaminants.

6.3. The Licensee agrees that all activities on the Licensed Land shall be conducted in compliancewith Applicable Environmental Law, or in accordance with generally accepted environmentalpractices if there is no Applicable Environmental Law.

6.4. The Licensee agrees that its occupation and use of the Licensed Land shall be consistentwith the environmental condition of the Licensed Land.

6.5. The Licensee agrees that no Contaminants shall intentionally be deposited, placed,discharged or disposed of by or on behalf of the Licensee on, in or under the Licensed Landor adjacent sites.

7. RETURN OF THE LICENSED LAND

7.1. Upon expiration or termination of this Agreement, the Licensee shall:

(a) peaceably quit and deliver to the Licensor possession of the Licensed Land;

(b) leave the Licensed Land free from all garbage and debris, but only to the extent suchgarbage and debris was caused by the occupation or use of the Licensee; and

(c) subject to subsection 7.3, return the Licensed Land back to the state of maintenance andrepair that existed prior to the Term, except normal wear and tear and only to the extentthat such maintenance and repair is required as a result of the Licensee's occupation oruse of the Licensed Land;

4

72. Unless the Parties agree otherwise, within one hundred and eighty (180) days of theexpiration or termination of this Agreement, the Licensee shall remove the Equipment andUtilities Connections.

7.3. Unless the Parties agree otherwise, upon expiration or termination of this Agreement, theStructures shall remain on the Licensed Land and be deemed to be part of the Licensor'spremises, and the Licensor accepts all liabilities and responsibilities in any way related to theStructures as of the date of expiration or, as the case may be, termination.

8. EARLY TERMINATION AND DEFAULT

8.1 Notwithstanding the expiration date stipulated in subsection 2.2,

(a) the Parties may, on mutual consent in writing, terminate this Agreement at any time; and

(b) the Licensee may terminate this Agreement at any time, without cause and in its solediscretion, by giving at least ninety (90) days written notice of its intention to terminate tothe Licensor.

8.2 If either the Licensee or the Licensor becomes a party in default by failing to observe anyterms, conditions or covenants under this Agreement and does not, within ninety (90) days ofreceiving notice in writing from the non-defaulting party specifying the default, undertake tocure such default, then the non-defaulting party may terminate this Agreement.

9. AMENDMENTS

9.1 This Agreement may be amended at any time by mutual consent of the Parties. In order to bevalid, any amendment to this Agreement shall be in writing and signed by the Parties.

10. ASSIGNMENT, SUCCESSORS, SALE

10.1 Neither Party may assign or otherwise alienate its rights or obligations under this Agreementwithout the prior written consent of the other Party.

10.2. This Agreement shall inure to the benefit of and be binding upon the Parties hereto and, asthe case may be, their heirs, administrators, executors, successors and permitted assigns.

10.3. In the event that the Licensor plans to sell, transfer or otherwise dispose of the LicensedLand, the Licensor shall notify the Licensee accordingly at the first available opportunity:

11. MISCELLANEOUS

11.1. No transfer of interest

This Agreement operates solely as a licence and does not transfer any exclusive possessoryright or interest in land to the Licensee.

5

11.2. Notices

(a) Any notice between the Parties shall be in writing and shall be: a) delivered personally (inwhich case the notice shall be considered received on the day of the delivery); or b)mailed by registered mail, return receipt requested (in which case the notice shall beconsidered received on the seventh business day following the day on which it wasregistered in a post office; or c) sent by facsimile confirmation transmission (in which casethe notice shall be considered received on the second business day following thefacsimile transmission); or d) sent by electronic mail, read receipt requested (in whichcase the notice shall be considered received on the day following the day of delivery).

(b) Such notices shall be sent to the following addresses:

For the Licensor:

Town of Qualicum Beach201 — 660 Primrose St.P.O. Box 130Qualicum Beach, B.C. V9K 1S7Attention: Trudy Coates, Corporate AdministratorTelephone: (250) 752-6921Fax: (250) 752-1243Email: [email protected]

or to such other address as the Licensor may from time to time advise by notice in writing.

For the Licensee:

Environment CanadaAtmospheric MonitoringUnit 140 - 13160 Vanier PlaceRichmond, B.C. V6V 2J2Attention: Bill ScottTelephone: (604) 664-4043Fax: (604) 664-4094

With a copy to:

Environment CanadaReal Estate Services1040 St. Joseph Blvd.Gatineau, Quebec K1A 0H3FAX: [email protected]: Real Estate Administrator

or to such other address as the Licensee may from time to time advise by notice in writing.

6

(c) In the case of notices sent by electronic mail, notices shall be sent to the businesselectronic mail address of the person occupying the position identified above or tothe electronic mail address of such other person as the Parties may, from time totime, designate in writing to each other. The Party providing a notice shall, at therelevant time, ascertain the electronic mail address of the person designated toreceive notices.

11.3. Waiver

No provision of this Agreement shall be considered to have been waived unless the waiver isin writing, and a waiver shall not of itself constitute a waiver of any subsequent breach of thatobligation or of any other obligation.

11.4. Consents and approvals

A consent or approval to any act requiring consent or approval under this Agreement shall notwaive or render unnecessary the requirement to obtain consent or approval to anysubsequent same or similar act under this Agreement.

11.5. Remedies

No remedy conferred upon or reserved to the Parties under this Agreement is exclusive ofany other remedy in this Agreement or provided by law, but that remedy shall be in addition toall other remedies in this Agreement or then existing at law, in equity or by statute.

11.6 Singular and plural

In this Agreement, unless the context otherwise requires, the singular includes the plural andthe masculine includes the feminine gender.

11.7 Captions and headings

The captions and headings contained in this Agreement are for convenience only and are notto be construed as defining or in any way limiting the scope or intent of the provisions herein.

11.8 No agency, partnership or joint venture

Nothing in this Agreement shall be construed as creating an agency, partnership or jointventure relationship between the Parties. Neither Party is authorized to represent, bind,obligate or contract on behalf of the other in any manner whatsoever, or represent to thirdparties that it is an agent of, or partner with, or in a joint venture relationship with the other.The only relationship is that of Licensor and Licensee.

11.9 Survival

Notwithstanding the expiration or early termination of this Agreement, it is expressly agreedthat sections 7 (Return of the Licensed Land) and 12 (Dispute Resolution) shall survive theexpiration or early termination of this Agreement. Furthermore, all rights and obligationswhich, expressly or by necessary implication, are required or might reasonably be expected tosurvive the expiration or termination of this Agreement shall continue to be in effectnotwithstanding the expiration or termination of this Agreement until such time as the Parties

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11.11 Severability

If any section of this Agreement or any part of a section is found to be illegal orunenforceable, that part or section, as the case may be, shall be considered separate andseverable and the remaining parts and sections of the Agreement shall not be affectedthereby and shall be enforceable to the fullest extent permitted by law.

11.12 Applicable laws

This Agreement shall be governed by the laws applicable in British Columbia.

12. DISPUTE RESOLUTION

12.1 If a dispute arises out of, or in connection with this Agreement, it should be first discussed andnegotiated between the Parties in order to resolve the issues.

12.2 If the Parties do not resolve the issues through negotiation, the Parties agree to refer theissues in dispute to mediation. Such mediation shall be conducted in British Columbia, ineither French or English as may be decided by the Licensor.

12.3 If the Parties do not resolve all of the issues in dispute through mediation, the Parties mayagree to submit those issues to binding arbitration to be conducted in British Columbia, ineither French or English as may be decided by the Licensor.

12.4 The Parties shall use their best efforts to agree on the choice of a mediator or arbitrator(s), asthe case may be, and of the rules governing such mediation or arbitration.

12.5 During the progress of any mediation or arbitration, the Parties shall continue to perform theirobligations under this Agreement to the extent such obligations are not in dispute or affectedby such dispute.

12.6 The Parties' agreement to use the dispute resolution mechanisms specified in this section 12shall not prevent either Party from commencing an action in the courts if necessary to obtainequitable relief or any other remedy which is not available through mediation or arbitration.

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13. SIGNATURES

The Parties have executed this Agreement by the hands of their duly authorized representatives asfollows:

HER MAJESTY THE QUEEN IN RIGHT OFCANADA, as represented by the MINISTEROF THE ENVIRONMENT

By: Linda Griffin

Title: Director, Property Management,Corporate Services, EnvironmentCanada

Signature:

TOWN OF QUALICUM BEACH

By: Teunis Westbroek, MayorI represent and warrant that I am duly authorized tobind the TOWN OF QUALICUM BEACH.

Signature:

Signed this day of , 2011

In the presence of: (signature)

Signed this day of , 2011 By: Trudy Coates, Corporate AdministratorI represent and warrant that I am duly authorized tobind the TOWN OF•QUALICUM BEACH.

In the presence of: (signature) Signature:

Signed this day of , 2011

In the presence of: (signature)

9

64;;AW.-g

Town of Quaileum BeachMEMORANDUM

TO: M.D. (Mark) Brown For: Regular Council October 3, 2011Chief Administrative Officer

FROM: John K. Marsh, CMAFinancial Administrator/Deputy CAO

SUBJECT: Finance Monthly Report

RECOMMENDATION

For information.

MONTHLY REPORT

Financial Plan report to August 31, 2011 with a comparison to August 31, 2010 is attached.

Revenues and expenditures are generally on target within both budget expectations and ascompared to previous years. Some individual revenue and expenditure figures arehigher/lower than budget but the difference is made up from related revenues in the revenuesection and/or other budget items not expended

C AO ConcurrenceM.D. (Mark) Brown

Report WriterFinancial Administrator/Deputy CAOJohn K. Marsh, CMA

File: 0640-20-STAFF

TOWN OF QUALICUM BEACH Sep 14/11

FINANCIAL PLAN REPORT - AUGUST 2011

REVENUES:

2011

Budget

YTD to Aug 31/11(compared to 11 bud)

YTD to Aug 31110(compared to 10 bud)

PROPERTY VALUE TAXES

Municipal Property Taxation

Municipal Taxation 6,282,674 6,289,727 100.1% 5,992,530 100.2%

Total Municipal Property Taxation 6,282,674 6,289,727 100.1% 5,992,530 100.2%

Other Gov't Taxes (this section nets to nil)

V.I. Regional Library 356,000 356,425 100.1% 336,688 99.9%

Sewer Tax Rate Levy 1,345,000 1,345,335 100.0% 1,276,764 100.3%

Other - Regional District 1,705,000 1,705,035 100.0% 1,717,812 100.3%

School District #69 4,530,000 4,535,224 100.1% 4,580,782 100.1%

Regional Hospital District 437,000 437,948 100.2% 438,877 100.2%

B C Assessment Authority 133,600 133,568 100.0% 134,753 100.1%

Municipal Finance Authority 400 414 103.6% 404 100.9%

Sub Total Other Gov't Taxes Collected 8,507,000 8,513,949 100.1% 8,486,079 100.2%

Less Taxes Paid To Other Gov'ts -8,507,000 -8,212,104 96.5% -8,060,859 95.2%

Less Accounts Payable Other Gov'ts -301,845 -425,219

Total Net Other Gov't Taxes 0 0 0

Grants In Lieu Of Taxes & 1% Utility Tax

Grants in Lieu of Property Taxes 68,635 74,542 108.6% 73,530 109.8%

Grants For 1% Utility Taxes 125,050 131,976 105.5% 129,063 105.8%

Total Grants In Lieu Of Taxes & 1% Utilit 193,685 206,518 106.6% 202,693 107.2%

PARCEL TAXES - WATER & SEWER

Parcel Tax - Water 786,000 775,605 98.7% 774,165 98.6%

Parcel Tax - Sewer 157,200 158,935 101.1% 158,655 101.1%

TOTAL PARCEL TAXES 943,200 934,540 99.1% 932,820 99.0%

TOTAL PROPERTY TAXES 7,419,559 7,430,785 100.2% 7,127,943 100.2%

FEES AND CHARGES

Public Works Services 15,500 9,307 60.0% 22,608 65.5%

Cemetery Services 33,114 21,794 65.8% 17,541 54.3%

Waste Removal Fees 451,000 185,259 41.1% 0 0.0%

Water Connections 7,000 21,599 308.6% 8,410 84.1%

Water Rates 851,570 177,754 20.9% 187,716 21.5%

Sewer Connections 7,000 6,000 85.7% 8,250 82.5%

Sewer Rates 379,373 124,671 32.9% 130,184 34.4%

TOTAL FEES AND CHARGES 1,744,557 546,384 31.3% 374,709 24.9%

TOWN OF QUALICUM BEACH Sep 14/11FINANCIAL PLAN REPORT - AUGUST 2011

OWN SOURCES

2011Budget



Licences and Permits 173,482 139,012 80.1% 165,302 109.1%

Leases and Rentals 327,610 250,221 76.4% 248,843 76.0%Interest on Investments 80,000 20,153 25.2% 16,743 27.9%

Interest and Penalty on Taxes 44,937 38,585 85.9% 38,349 87.5%

Airport Services 110,401 87,035 78.8% 60,749 56.3%Community Hall 26,438 16,796 63.5% 17,025 66.0%Civic Centre 136,980 76,875 56.1% 83,083 62.1%Miscellaneous Revenues 109,332 103,286 94.5% 140,076 122.5%

TOTAL OWN SOURCES 1,009,180 731,962 72.5% 770,169 79.8%

GOVERNMENT GRANTS

Revenue Sharing 463,000 631,210 136.3% 134,434 100.3%

Other Government Grants 10,000 82,154 821.5% 321,927 59.5%

RDN Fire and Other Services 189,561 203,705 107.5% 205,570 110.1%

Water and Sewer Grants 1,471,926 681,141 46.3% 0 0.0%

TOTAL GOVERNMENT GRANTS 2,134,487 1,598,210 74.9% 661,931 24.5%

GRAND TOTAL REVENUES 12,307,783 10,307,341 83.7% 8,934,752 72.8%



EXPENDITURES:

2011

Budget



DEBT CHARGES

Debt Interest 45,245 18,850 41.7% 15,243 49.3%

Debt Principle 172,000 80,800 47.0% 150,104 79.8%

TOTAL OTHER 217,246 99,650 45.9% 165,347 75.5%

CAPITAL EXPENDITURES

Land and Property 1,550,000 1,725,237 111.3% 0 0.0%

Fire Department 575,000 570,934 0.0% 25,380 0.0%

Public Works and Other 1,872,898 704,571 37.6% 256,800 15.5%

Recreation/Parks and Comm Dev 50,000 95,271 190.5% 489,329 802.2%

Water Capital 2,140,000 1,026,874 48.0% 912,701 29.8%

Sewer Capital 47,119 39,017 0.0% 0.0%

TOTAL CAPITAL EXPENDITURES 6,235,017 4,161,903 66.8% 1,684,210 26.5%

MUNICIPAL PURPOSES

General Government

Legislative Services 113,500 77,964 68.7% 76,076 69.2%

Grants in Aid & Tax Exemptions 88,467 58,288 65.9% 58,288 66.7%

Office Maintenance 191,455 174,792 91.3% 101,104 53.9%

Administrative Services 1,165,903 804,685 69.0% 757,435 67.2%

Other Services 90,697 69,553 76.7% 66,809 75.5%

Total General Government 1,650,022 1,185,282 71.8% 1,059,712 66.2%

Protective Services

RCMPolice Protection ' 1,025,000 607,576 59.3% 559,911 62.2%

Other Protective Services 318,139 206,197 64.8% 208,303 67.0%

Fire Department Services 512,465 359,017 70.1% • 308,878 61.5%

Total Protective Services 1,855,604 1,172,790 63.2% 1,077,092 62.9%

Transportation Services

PNV Administration & Yard 534,554 323,882 60.6% 328,382 62.7%

Roads and Drainage 700,619 628,545 89.7% 498,496 72.6%

Airport Services 110,009 77,551 70.5% 93,437 86.1%

Street Lighting 130,905 76,699 58.6% 76,496 59.6%

Equipment Operating 522,021 363,034 69.5% 341,204 66.7%

Total Transportation Services 1,998,108 1,469,711 73.6% 1,338,015 68.3%

Environmental And Public Health

Garbage Removal 135,007 67,277 49.8% 90,633 56.0%

Other Environmental Programs 454,569 310,816 68.4% 230,954 100.7%

Water Maintenance 733,739 508,241 69.3% 480,703 66.1%

Sewer Maintenance 180,802 95,157 52.6% 111,243 61.0%

Public Health (Cemetery) 43,618 28,690 65.8% 31,176 72.9%

Total Environmental And Public Health 1,547,735 1,010,180 65.3% 944,710 70.3%



Community Development

2011

Budget

YID to Aug 31/11(compared to 11 bud)

YTD to Aug 31110(compared to 10 bud)

Planning and Zoning 283,719 190,309 67.1% 166,366 77.0%

Emergency/Storms 113,404 75,009 66.1% 5,150 4.6%Community Development - Chamber & OTA 70,468 60,171 85.4% 24,000 24.1%

Community Development - Museum 31,500 31,413 99.7% 29,900 99.7%

Community Development - Town Functions 124,331 132,300 106.4% 191,696 126.3%

Total Community Development 623,422 489,201 78.5% 417,112 68.5%

Parks And Recreation

Recreation Services 10,612 4,908 46.3% 3,830 36.8%

Community Hall 69,217 31,512 45.5% 34,567 50.9%

Civic Centre 423,782 242,629 57.3% 280,743 63.0%

Parks Building and Washrooms 166,363 185,641 111.6% 120,279 73.7%

Beach Maintenance 60,119 41,530 69.1% 46,037 78.1%

Parks and Landscaping 754,537 560,871 74.3% 633,948 85.8%

Total Parks And Recreation 1,484,630 1,067,091 71.9% 1,119,404 75.4%

Sub Total General Municipal Purposes 8,244,980 5,790,857 70.2% 5,364,098 68.8%

Sub Total Water Municipal Purposes 733,739 508,241 69.3% 480,703 66.1%Sub Total Sewer Municipal Purposes 180,802 95,157 52.6% 111,243 61.0%

TOTAL MUNICIPAL PURPOSES 9,159,521 6,394,255 69.8% 5,956,044 68.4%

GRAND TOTAL EXPENDITURES 15,611,783 10,655,808 68.3% 7,805,600 51.1%

TOTAL NET EXPENDITURES -3,304,000 -348,467 1,129,152

NON OPERATING ITEMS AND TRANSFERS

Other Non Operating Items

DCC Transfers 231,000 0 0.0% 0 0.0%

Proceeds from Lease 575,000 0 0.0% 0 0.0%

Proceeds from Sale of Assets 1,047,000 245,995 23.5% 288,200 27.7%

Total Other Non Operating Items 1,853,000 245,995 13.3% 288,200 14.8%

Other Non Operating Transfers

Transfer from Reserve - General 500,000 0 0.0% 0 0.0%Transfer from Reserve - Water 940,000 0 0.0% 0 0.0%Transfer from Reserve - Sewer 75,000 0 0.0% 0 0.0%Transfer from Reserve - Land Sales 1,000,000 759,845 0.0% 0 0.0%

Transfer to Reserve - Funds -14,000 0 0.0% 0 0.0%Transfer to Reserve - Land Sales -1,000,000 -232,680 0.0% 0 0.0%

Transfer to Reserve - Water -50,000 0 0.0% 0 0.0%

Total Other Non Operating Transfers 1,451,000 527,165 0

TOTAL NON OPERATING ITEMS AND TI 3,304,000 773,160 288,200

FINANCIAL PLAN BALANCE 2 424.693 1,417352

QUALICUM BEACH FIRE DEPARTMENT

MEMORANDUM

TO: John Marsh, Financial Administrator/Deputy CAO

FROM: Darryl Kohse, Fire Chief

DATE: September 27, 2011

RE: Monthly Fire Department Report

Purpose: To provide Council with the September Fire Rescue Department report.

Background:

Summary:

The Qualicum Beach Fire Department services the Town of QualicumBeach and Regional District areas of approximately 34.5 kilometres withan estimated population of 10,500 in the fire protection area. Fire Rescueservices range from structure fires, interface fires, automobile accidentsand specialized service.

During the month of September, the department has had a total of 54 callsof service. The following is a breakdown of the incidents for the month ofSeptember:

20 medical aids7 Duty Officer3 motor vehicle incidents2 bush/interface fires1 structural fire

17 false alarms2 automatic aid1 natural gasline rupture1 vehicle fire

Incident Staff hours: 147 hours, 21 minutes

Average Res onse time: 6.38 minutes

Calls of Service: To date there have been 320 calls of service since January 1, 2011.

of 2Fire Department Report September 2011

Training:

Over the last month several firefighters have attended courses as part oftheir regular training outside of regularly scheduled practice. Thefollowing is a break down of training for the month of September.

• Four members attended a three day auto extrication course inEdmonton, Alberta;

• Four members attended a one day self rescue course in Comox;• Two members attended a evacuation course at Nandimo Hospital;• One member attended a five day technical rescue course in North

Vancouver.

Fire Prevention Week: Once again the department will be attending the Schools during FirePrevention week from October 9 to October 15 teaching primary gradeshow to be fire smart and safe from fire. This is an opportunity for familiesto practice their fire drills and ensure that their smoke detectors areworking properly.

On October 20 at 10:20 a.m. The Town of Qualicum Beach will onceagain be taking part in the Shake Out BC Earthquake drill. This drillpractices the Drop, Cover and Hold principles where people can protectthemselves by getting under a heavy object such as a desk or table whenthe shaking starts. Only after the shaking subsides should people evacuatefrom buildings. Local schools have been notified of the event and havesigned up for the Great Shake Out drill. This is a great opportunity forlocal business and residents to take part in the drill and ensure that theiremergency kits are up to date. For more information, please go to thewebsite at WWW.ShakeoutBC.ca.

Shake Out BC:

Dar 1 Kohse, Fire ChiefReport Writer

File : 0640-20-FIRE

Don MarshaBylaw Corn hance Officer

File # 4020-01

TO: John Marsh FOR: Regular CouncilFROM: Don Marshall, Bylaw Compliance Officer

SUBJECT: Bylaw Compliance Monthly Report Summary for September 2011

The Bylaw Officer Patrolled areas throughout the Town as follows:

18 patrols in various parks throughout the Town21 foot patrols through the walking trails around Town23 foot patrols through the Town centre29 vehicle patrols throughout the entire Town10 beach patrols

- 14 specific traffic patrols throughout the Town12 animal control patrols

- 6 bike patrols through trails & throughout the Town10 property maintenance patrols

- Voluntary compliance was gained in approximately 30 % of all violations noticed duringthese patrols. Enforcement actions for offences where compliance was not gained includedremoval of non-compliance signs, letters, municipal tickets, and warning tickets.

Bear "warning notices' were placed in the Community Park as a bear with two cubs wasspotted near the BMX park in Early September. Last year, there were 8 bears put down inQualicum Beach. In order to protect the bears and reduce the risks to people, pets andproperty, all residents need to take the necessary steps to be "Bear Smart" this year. Pleaseremember to remove all bear attractants such as; picking up fruit that has fallen tothe ground, keeping garbage & food waste containers inside until the morning of pick up &do leave put leave bird seed outside when it is not necessary,

- Seven (7) stray dogs were picked up in September. Some were returned to their owners whileothers were taken to the SPCA as there was no way of contacting the owners. Dogs that arepicked up are usually returned to the owners if the identity of the owner can be confirmed.First offences are dealt with by way of warnings but if it becomes an ongoing problem, fineswill be issued for each subsequent occasion. Dog owners are reminded that all dogs must beon a leash when off they are off your property unless they are in a designated "off leasharea". Dog owners are also reminded that it is a requirement to purchase a yearly license forall dog(s) over 2 months old. This license also help the Town to identifying, contact, andreturn your dog should it be picked up in this community.

John MarshFinancial Administrator Officer

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TO: Paul Butler, Director of Planning FOR: Regular Council Meeting, October 3, 2011

FROM: Luke Sales, Deputy Director of Planning

SUBJECT: Solar Hot Water Ready Regulation

RECOMMENDATIONTHAT Council directs staff to request that the Ministry of Public Safety and Solicitor General includethe Town of Qualicum Beach on the list of "Solar Hot Water Ready" local government jurisdictions.

PURPOSEThe purpose of this report is to present the opportunity for inclusion in the Provincial Solar HotWater Ready Regulation initiative. This would enable the Town to require pre-piping for solar hotwater installations in new single family residential dwellings.

BACKGROUNDThe Province of British Columbia's Solar Hot Water Ready Regulation Initiative was developed by theBuilding and Safety Policy Branch of the Ministry of Housing and Social Development, as part of theProvince's efforts to "take aggressive action to combat climate change". The Ministry has draftedproposed Building Code provision in partnership with Solar BC, Natural Resources Canada (NRCan)and the development industry, and first circulated a letter April 2010 to invite all local governmentsto be included

SUMMARYThe "Solar Ready" Building Code provision only applies in local government jurisdictions thatrequest to join, and the Province has extended its deadline for responses to January 15, 2012. Theprovision would apply to all new single family homes (including a principal dwelling with anaccessory or secondary suite). The requirements would be:

• An area of roof or exterior wall surface of not less than 7.29 square metres (78.5 square feet)designated for a future solar hot water system. This area would be designed to accommodatethe anticipated load.

® At least one straight, continuous conduit run that extends from the primary water heater tothe designated area for a future solar hot water system (either accessible attic space adjacent tothe roof area, the roof area itself, or the exterior wall surface directly adjacent to the area). Theminimum diameter for a single run is 100mm. Roof penetration would not be required as partof this provision.

The "Solar Ready" Building Code provision does not require a solar hot water system to be installed.Rather it would require that the conduit and space be constructed so that an owner could choose toinstall a system in the future.

By supporting the construction of resilient buildings and the transition to renewable energy sources,the Building Code provision is consistent with the Town's Official Community Plan. Further, there isa distinct gap in the enabling legislation for energy efficient single family homes. The 2007 Energyand Emissions Inventory indicates that 23% of GHG emissions stem from buildings, so it is necessary

PAX37

to address the energy efficiency of infill housing. The "Solar Ready" BC Building Code provision fillsthis legislative gap, enabling the Town to require homeowners of new single family dwellings tomake their buildings adaptable to a future renewable energy system.

Making a home Solar Hot Water Ready is easier and less expensive during initial construction than itis post construction. When a homeowner makes the decision to install the solar hot water heatingsystem, a few preparations during initial construction can substantially reduce costs during finalinstallation, and also help ensure that the system provides maximum energy savings. Making a housesolar ready up front will add approximately $200 to an average house construction cost and up to$500 to a large and complex house (including labour) in comparison to an estimated cost of $1500 to$3000 for the same scope of work in a finished house.

North Slope/ Shaded Building SitesIn Qualicum Beach, there are locations in which a solar installation is not be feasible due to shade,topography or other unique site conditions. If a building site is unsuitable for a solar hot waterinstallation, and it is therefore not anticipated that a rough in will be used in future, a building ownermay apply to the Town for an exemption to this regulation. This is intended for buildings that are inpermanent shade, for example from a tall building adjacent to the south side, or tall trees. It is not theintent of this regulation to require removal of objects that may shade a potential area designated forinstallation of a solar collector. All options for alternate placement of the area designated forinstallation of a solar collector should be examined prior to applying for an exemption. Note that ahome's roof slope and orientation may not necessarily need to be altered to accommodate installationof a solar hot water panel as rack mounting systems are available.

Official Community PlanParticipation in the "Solar Hot Water Ready" program will help the Town achieve the community-wide Greenhouse Gas (GHG) reduction targets identified in the 2011 Official Community Plan (theseare absolute reductions regardless of growth levels):

• 33% by 2020 — 34,061 tonnes CO2(e)• 50% by 2030 — 25,418.5 tonnes CO2(e)• 65% by 2040 — 17,793 tonnes CO2(e)• 80% by 2050 — 10,167.4 tonnes CO2(e)

Other GHG reduction initiatives through land use, transportation, and solid waste initiatives areongoing.

ALTERNATIVES• Participate in the Provincial "Solar Hot Water Ready Initiative"• Not participate in the Provincial "Solar Hot Water Ready I 'itiative"• Provide alternative direction t. taff

Luke SalesDeputy Director of PlanningReport Writer

11,Paul Butle Mark BrownDirector of Planning Chief Administrative OfficerConcurrence Concurrence

N: \ 0100-0699 ADMINISTRATION\ 0360 COMMITTEES AND COMMISSIONS\ Council\ 2011 \ 1003 Regular Open Agenda \ memo.solar hotwaterls.doc


TO: Paul Butler, Director of Planning FOR: Regular Council Meeting, October 3, 2011

FROM: Luke Sales, Deputy Director of Planning

SUBJECT: 460 Judges Row - Development Variance Permit

RECOMMENDATIONWithout the benefit of hearing comments from the public gallery staff recommend

e THAT Council direct staff to issue the Development Variance Permit for 460 Judges Row asattached to the Planning Departments memo included in the October 3, 2011Council meeting.

PURPOSETo consider a Development Variance Application for the property at 460 Judges Row to permit theowners to retain a stone wall that exceeds the maximum allowable height for a fence within fivemetres of the front property line. If approved, this Development Variance Permit will require theowners to cut down the height of their wall, but still allow the fence to exceed the 1.0 metre maximumin the zoning bylaw.

BACKGROUNDThe owners of the property at 460 Judges Row have constructed a monolithic stone wall that does notcomply with the zoning bylaw. Although fences are not usually made of stone, for the purposes ofzoning this wall is regulated through maximum fence height. Within 5m of a front property line, themaximum height of a fence is 1.0 metres. The owners are now proposing to cut the top off of thestone wall to the heights identified in the attached schedule "Proposed Wall Heights".

It should be noted that most of this wall has already been constructed. However, staff stronglyoppose the completion of this wall at the existing height. Staff have discussed the issue with theowners and designer; the proposed height is a compromise between the current height of the wall,and the height allowed in the zoning bylaw. The proposed height will still allow a person to see theocean over the wall, and also provide the owners with privacy.

The primary concern from the perspective of thePlanning department is that the height of the wallblocks the view of the ocean for a person standingon the street. There is a trail down from KnightTerrace that emerges to the south of the subjectproperty. The wall, at its current height, blocks theview of the ocean for people coming through thesestairs.

The Owners PerspectiveThe owners point out that there was a fence at same height prior to their purchase of the lot. They didnot anticipate any issues replacing it with something more substantial.

Figure 2: Pre-existing fence

The owners have constructed the wall to 1.83 m for the purpose of privacy on their patio, which is atthe same grade as the ground floor of the house. They have made the assertion that since manypeople go to the end of Judges Row and turn around in front of their property, a tall wall is necessaryto avoid headlights and prying eyes. A shorter wall would undermine their ability to enjoy theirpatio.

Staff PerspectiveThe owners are correct that there was a fence existing when the current owners purchased theproperty (see Figure 1). However, there is no evidence that the old fence was legal, so it certainlydoes not justify a newer illegal fence. The owners may have been unaware of the regulations of fence,but the professional contractors and designers should have informed them.

The fact that the house is at the end of Judges Row does have privacy implications, since the JudgesRow turnaround is directly in front of their house. However, it would have been entirely possible toconstruct the patio at a slightly lower elevation than the road, which would have meant a lower wall.This would, however, mean house and patio would have been at different elevations, making it lessaccessible to people with mobility issues, and more difficult for to aging "in place".

Since there is nothing in the Town's bylaws to limit the height of a hedge on this property, it wouldalso be legal to grow a tall hedge in addition to the wall to provide visual privacy.

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Figure 3: Overlay of proposed wall heights with maximum height in zoning bylaw

It should also be noted that the properties to the east along the waterfront are not allowed to have afence or vegetation more than 3 feet in height. This restrictive covenant was placed on the propertieslong ago. Why the covenant was not also placed on the subject property at that time is unknown.

The Public PerspectiveStaff recommend that this DVP application proceed to the stage of public input prior to taking a firmposition on this issue. Members of the public, especially neighbouring residents, may or may notobject to this variance. The proposed modifications to the wall would allow a person to see over thetop and out to the water and horizon at the key wall panels. It is a reasonable compromise, however,Council and the public may or may not feel that any compromise should be made.

If approved, this Development Variance Permit could set a precedent for further situations where anowner builds a structure without approval on the assumption that it will be granted a variance.However, the location in front of the Judges Row turnaround does make this situation unique.

SUMMARYNotice of the October 3, 2011 public hearing was mailed on September 22, 2011. After receivingcomments from the public, Council may approve the issuance of a Development Variance Permit.

ALTERNATIVES• Refuse the Development Variance Permit and require that t• Provide alternative direction taff

e wall be reduced in height

Luke SalesDeputy Director of PlanningReport Writer

Paul But !-rDirector of PlanningConcurrence

Mark BrownChief Administrative OfficerConcurrence

N:10100-0699 ADMINISTRATION10360 COMMITTEES AND COMMISSIONS1Counci11201111003 Regular Open Agendalmemo.DVP.460Judges Row.ls.doc

TOWN OF QUALICUM BEACH

BYLAW NO. 580

SCHEDULE `4E'

DEVELOPMENT VARIANCE PERMIT

To:

Joseph R. Martin

Mari-Ellen Martin

Address: 559 Newcroft P1West Vancouver, BCV7T1W9

1. Except as varied by this Permit, this Development Variance Permit is issued subject tocompliance with all applicable Bylaws and Provincial and Federal Statutes and Regulations.

2. This Development Variance Permit applies only to those lands within the Town describedbelow, and all buildings, structures and other development therein:

Plan 30699, Lot 8, DL 112, Nanoose Land DistrictPID #: 000-781-193 / Civic Address: 460 Judges Row

3. The land described herein shall be developed strictly in accordance with the following termsand conditions and provisions of this Permit and the plans and specifications in Schedule"A" which is attached to and forms part of this permit.

4. With respect to the land, "Town of Qualicurn Beach Land Use and Subdivision Bylaw No.580, 1999" is hereby varied as follows:

a) Relax the maximum height for a fence within 5 metres of the front property line from 1.0metre to 2.13 metres

5. If the permittee does not commence the development permitted by this Permit within 24months of the date of this Permit, this permit shall lapse.

6. Security provisions pursuant to the Local Government Act which apply to the developmentare as follows: n/a

7. This Permit prevails over the provisions of the Bylaw in the event of conflict.

8. Notice of this Permit shall be filed in the Land Title Office at Victoria pursuant to the LocalGovernment Act, and upon such filing, the terms of this permit or any amendment heretoshall be binding upon all persons who acquire an interest in the land affected by this Permit.

9. This Permit is not a building permit.Authorizing Resolution passed by Council this day of

Development Variance Permit issued this day of ,

Mayor Corporate Administrator

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MEMORANDUM

TO: Mark Brown, CAO FOR: Regular Council, October 3, 2011

FROM: Allan Cameron, Superintendent of Public Works, Parks & Bldgs.

SUBJECT: Parks & Public Works Department Monthly Report

SEPTEMBER 2011 OPERATIONAL ACTIVITIES

Parks and Public Works Department

• The mobile message board was used all summer to advise drivers of congestion, pedestrians and towatch their speed along 19A from Laburnum Rd. to Hemsworth Rd. The sign location and messagewas changed weekly which worked well as a traffic calming device with positive feedback from thepublic;

• Work continues on the Old School House with trim and siding going back on the west side and therebuilding of the wheel chair ramp. Plant material removed for excavation and installation of the newperimeter drains and foundation damp-proofing has started on the east side;

• Crews worked with Streamkeepers removing goldfish from one of the ponds along the DollymountTrail which involved pumping out the ponds and removing the goldfish by hand for a second time.Crews have been removing non-native plants from these ponds as well. The introduction of non-nativefish and plants will have a negative impact on the Beach Creek watercourse if this continues;

• Thirteen metres of Beach Creek bank was armoured with 1 1/2 ft. rip-rap rock to stop further erosion ofthe banks at Qualicum Rd. and Rupert Rd. in cooperation with the Ministry of Environment andStreamkeepers;

• Crews smoke tested a large section of the sanitary sewer system looking for storm water connections tothe sanitary sewer system to reduce the amount of clean water being treated at the French CreekTreatment plant. Twenty-seven connections need further investigation;

• Some staff members have attended training courses in Janitorial, Turf Grass, Horticultural, Shoring andExcavation;

• Repairs were made to a 3/4 inch water service that was pulled out of the ground by a Contractor whohad not used BC One Call (Call before you Dig). The water meters have been read and a 3/4 inch waterservice line replaced;

• The Ball Fields were closed for the annual Fall maintenance addressing drainage problems and newconcrete poured underneath the #1 Backstop on the Upper Field to reduce maintenance costs;

• Six ornamental cedar trees (Thuja Plicata Excels) have been planted in the Eagle Ridge green space inrecognition of National Tree Day held September 21, 2011.

Allan Cameron Mark BrownSuperintendent of Public Works, Chief Administrative OfficerParks & Buildings Concurrence

\ ComTnittees\ Council\ 2011 \ 10.03 Regular Open Agenda \ pw.parks.activity.september.2011.docFile: 5400-01

Town of Qualicurn BeachMEMORANDUM

TO: M.D. (Mark) Brown, CAO FOR: Regular Council October 3, 2011FROM: John K. Marsh, Financial Administrator/Deputyistrator/Deputy CAO

SUBJECT: "Town of Qualicum Beach Financial Plan (2012 - 2016) Bylaw No. 670, 2011"

RECOMMENDATION

THAT Council gives third reading "Town of Qualicurn Beach Financial Plan (2012-2016) BylawNo. 670, 2011" as amended.

BACKGROUND

The 2012- 2016 Financial Plan is scheduled to receive third reading on October 3, 2011 and thenadoption on October 19, 2011. The Financial Plan is normally revisited by Council in the followingyear in the March/ April time frame. The annual tax rate bylaw is also presented in March/April andmust be adopted by mid May.

REPORT ANALYSIS

The attached Financial Plan bylaw has been amended to add $900,000 for capital projects that werebudgeted in 2011 and carried forward to 2012. This increases the Capital Expenditure budget itemfrom $1,919,820 to $2,818,820. This adjustment is comprised of $750,000 for Memorial Avenue roadworks and $150,000 for public works shop improvements. These projects were budgeted to befunded from transfer from surplus accounts and these transfers amounts have also been carriedforward to 2012. These two line item budget changes are bolded and noted with an asterisk onSchedule A of the bylaw.

Also attached is a comparative Financial Plan Report for the period 2011 to 2016. This report expandson the detail provided on the 2012 to 2016 Financial Plan Bylaw. Please note that the format of theReport differs from the Bylaw even though individual budget amounts remain the same. The Bylawformat must comply with legislative requirements whereas the Report is presented in a manner thatbetter matches Financial Plan revenues to expenditures.

The Town's previous 2011 to 2015 Financial Plan was based on the Town's portion of property taxesincreasing 3.5% in 2012. This increase is compromised of 2.5% for service changes and inflation, plus1% for pavement overlays. This 3.5% annual increase is included in the 2012-2016 Financial Plan.

A staff presentation and an opportunity for public input will be available at the October 3, 2011meeting. A copy of the Financial Plan presentation that will be explained at the Council meeting isattached.

John K. Marsh, CMA M.D. (Mark) Brown, CAOFinancial Administrator/Deputy CAO Concurrence

PAGE

TOWN OF QUALICUM BEACH Oct 3/11FINANCIAL PLAN REPORT 2011 to 2016

Bud 11 Bud 12 Bud 13

Bud 14

Bud 15 Bud 16

REVENUES:

PROPERTY VALUE TAXES

Municipal Property Taxation

Municipal Taxation 6,282,673 6,568,535 6,867,403 7,179,870 7,506,554 7,848,102

Total Municipal Property Taxation 6,282,673 6,568,535 6,867,403 7,179,870 7,506,554 7,848,102

Other Gov't Taxes (this section nets to nil)

V.I. Regional Library 348,795 357,515 366,453 375,614 385,004 394,630Sewer Tax Rate Levy 1,317,555 1,350,494 1,384,256 1,418,863 1,454,334 1,490,693Other - Regional District 1,771,920 1,816,218 1,861,623 1,908,164 1,955,868 2,004,765School District #69 4,527,000 4,640,175 4,756,179 4,875,084 4,996,961 5,121,885Regional Hospital District 453,330 464,663 476,280 488,187 500,391 512,901B C Assessment Authority 139,311 142,794 146,364 150,023 153,773 157,618Municipal Finance Authority 414 424 435 446 457 468

Sub Total Other Gov't Taxes Collected 8,558,325 8,772,283 8,991,590 9,216,380 9,446,789 9,682,959Less Taxes Paid To Other Gov'ts -8,558,325 -8,772,283 -8,991,590 -9,216,380 -9,446,789 -9,682,959

Total Net Other Gov't Taxes 0 0 0 0 0 0

Grants In Lieu Of Taxes & 1% Utility Tax

Grants in Lieu of Property Taxes 68,635 70,351 72,110 73,913 75,761 77,655Grants For 1% Utility Taxes 125,050 128,176 131,381 134,665 138,032 141,483

Total Grants In Lieu Of Taxes & 1% Utilit 193,685 198,528 203,491 208,578 213,792 219,137

PARCEL TAXES - WATER & SEWER

Parcel Tax - Water 786,000 787,000 788,000 789,000 790,000 791,000Parcel Tax - Sewer 157,200 157,400 157,600 157,800 158,000 158,200

TOTAL PARCEL TAXES 943,200 944,400 945,600 946,800 948,000 949,200

TOTAL PROPERTY VALUE TAXES 7,419,559 7,711,462 8,016,494 8,335,248 8,668,347 9,016,440

FEES AND CHARGES

Public Works Services 15,500 15,500 15,500 15,500 15,500 15,500Cemetery Services 33,114 33,853 34,699 35,567 36,456 37,367Waste Removal Fees 451,000 491,000 504,096 517,601 531,631 545,897Water Connections 7,000 7,000 7,000 7,000 7,000 7,000Water Rates 851,570 868,601 903,345 939,479 977,058 1,016,141Sewer Connections 7,000 7,000 7,000 7,000 7,000 7,000Sewer Rates 379,373 386,960 406,308 426,624 447,955 470,353

TOTAL FEES AND CHARGES 1,744,557 1,809,915 1,877,949 1,948,771 2,022,500 2,099,258

PAGEft-n

TOWN OF QUALICUM BEACH Oct 3111

FINANCIAL PLAN REPORT 2011 to 2016

OWN SOURCES

Bud 11 Bud 12 Bud 13 Bud 14 Bud 15 Bud 16

Licences and Permits 173,482 175,525 177,618 179,763 181,963 184,217Leases and Rentals 327,610 327,610 327,610 327,610 378,610 378,610Interest on Investments 80,000 80,000 80,000 80,000 80,000 80,000Interest and Penalty on Taxes 44,937 46,061 47,212 48,393 49,602 50,842Airport Services 110,401 112,885 115,425 118,022 120,678 123,393Community Hall 26,438 27,099 27,776 28,471 29,182 29,912Civic Centre 136,980 140,330 143,763 147,282 150,889 154,587Contributions and Sales 0 0 0 0 0 0Miscellaneous Revenues 109,331 111,965 114,663 117,140 79,060 80,647

TOTAL OWN SOURCES 1,009,180 1,021,475 1,034,068 1,046,681 1,069,985 1,082,207

GOVERNMENT GRANTS

Revenue Sharing 463,000 463,000 463,000 463,000 463,000 463,000Other Government Grants 10,000 10,000 10,000 10,000 10,000 10,000RDN Fire and Other Services 189,561 192,405 195,291 198,220 201,194 204,211Water and Sewer Grants 1,471,926 278,593 278,593 278,593 275,000 275,000

TOTAL GOVERNMENT GRANTS 2,134,487 943,998 946,884 949,813 949,194 952,211

GRAND TOTAL REVENUES 12,307,783 11,486,850 11,875,395 12,280,513 12,710,025 13,150,116

TOWN OF QUALICUM BEACH Oct 311 1


EXPENDITURES:


DEBT CHARGES

Debt Interest 45,245 41,576 41,916 42,263 42,620 42,986Debt Principal 172,000 181,000 127,000 127,000 127,000 127,000

TOTAL DEBT CHARGES 217,245 222,576 168,916 169,263 169,620 169,986

CAPITAL EXPENDITURES

General Capital 4,047,898 2,429,976 1,649,478 1,698,202 1,779,477 1,832,893Water Capital 2,140,000 331,706 328,000 350,000 350,000 350,000Sewer Capital 47,119 58,138 65,138 75,000 75,000 75,000

TOTAL CAPITAL EXPENDITURES 6,235,017 2,819,820 2,042,616 2,123,202 2,204,477 2,257,893

OTHER MUNICIPAL PURPOSES

General Government

Legislative Services 113,500 117,000 117,000 125,000 125,000 125,000Grants in Aid & Tax Exemptions 88,467 89,779 91,124 92,502 93,914 95,362Office Maintenance 191,455 196,241 201,147 206,176 211,330 216,613Administrative Services 1,165,903 1,183,710 1,215,161 1,262,274 1,314,240 1,368,340Other Services 90,697 93,190 95,719 97,287 98,894 100,542

Total General Government 1,650,023 1,679,919 1,720,151 1,783,239 1,843,379 1,905,857

Protective Services

RCMPolice Protection 1,025,000 1,076,250 1,130,063 1,186,566 1,245,894 1,308,189Other Protective Services 318,139 325,951 333,902 341,997 350,241 358,638Fire Department Services 512,465 525,276 538,408 551,869 573,457 595,974

Total Protective Services 1,855,604 1,927,477 2,002,373 2,080,431 2,169,592 2,262,801

Transportation Services

P/W Administration & Yard 534,554 547,918 561,615 575,656 604,439 634,661Roads and Drainage 700,619 718,135 736,088 783,083 773,353 792,687Airport Services 110,009 113,467 117,028 120,694 124,468 128,354Street Lighting 130,905 134,178 137,532 140,971 144,495 148,107Equipment Operating 522,021 535,071 548,448 562,159 590,267 619,781

Total Transportation Services 1,998,108 2,048,769 2,100,712 2,182,563 2,237,022 2,323,589

Environmental And Public Health

Garbage Removal 135,007 138,382 141,842 145,388 149,022 152,748Other Environmental Programs 454,569 466,193 478,117 490,349 494,282 517,572Water Maintenance 733,739 758,545 784,198 810,726 848,908 888,940Sewer Maintenance 180,802 187,119 193,657 200,424 210,415 220,906Public Health (Cemetery) 43,618 44,708 45,826 46,972 48,146 49,350

Total Environmental And Public Health 1,547,734 1,594,948 1,643,640 1,693,858 1,750,774 1,829,516

PAGE

TOWN OF QUALICUM BEACH Oct 3/1 1


Community Development


Planning and Zoning 283,719 290,812 298,082 305,534 313,173 321,002Emergency/Storms 113,404 116,239 119,145 122,124 125,177 128,306Community Development - Chamber 70,468 72,000 73,500 75,000 76,500 78,000Community Development - Museum 31,500 32,000 32,500 33,000 33,500 34,000Community Development - Town Functions 124,331 128,885 132,738 135,793 147,002 159,061

Total Community Development 623,422 639,936 655,965 671,451 695,351 720,369

Parks And Recreation

Recreation Services 10,612 10,877 11,149 11,428 11,714 12,008Community Hall 69,217 70,948 72,721 74,539 78,060 80,012Civic Centre 423,782 434,376 445,236 456,367 478,336 490,294Parks Building and Washrooms 166,363 170,522 174,785 179,155 183,634 188,225Beach Maintenance 60,119 61,622 63,162 64,741 66,360 68,019Parks and Landscaping 754,537 770,059 785,968 802,276 833,706 854,549

Total Parks And Recreation 1,484,630 1,518,404 1,553,022 1,588,506 1,651,810 1,693,107

Sub Total General Municipal Purposes 8,244,980 8,463,789 8,698,008 8,988,898 9,288,604 9,625,392Sub Total Water Municipal Purposes 733,739 758,545 784,198 810,726 848,908 888,940Sub Total Sewer Municipal Purposes 180,802 187,119 193,657 200,424 210,415 220,906

TOTAL OTHER MUNICIPAL PURPOSES 9,159,521 9,409,453 9,675,863 10,000,048 10,347,928 10,735,238

GRAND TOTAL EXPENDITURES 15,611,783 12,451,849 11,887,395 12,292,513 12,722,025 13,163,117

TOTAL NET EXPENDITURES -3,304,000 -965,000 -12,000 -12,000 -12,000 -13,000

NON OPERATING ITEMS AND TRANSFERS

Other Non Operating Items

DCC Transfers 231,000 81,000 27,000 27,000 27,000 27,000( Proceeds from Lease 575,000 0 0 0 0 0Proceeds from Sale Of Assets 1,047,000 48,000 49,000 49,000 49,000 50,000

Total Other Non Operating Items 1,853,000 129,000 76,000 76,000 76,000 77,000

Other Non Operating Transfers

Transfer from Reserve - General 500,000- 500,000 0 0 0 0Transfer from Reserve - Water 940,000 325,000 0 0 0 0Transfer from Reserve - Sewer 75,000 75,000 0 0 0 0Transfer to Reserve - Funds -14,000 -14,000 -14,000 -14,000 -14,000 -14,000Transfer to Reserve - Water -50,000 -50,000 -50,000 -50,000 -50,000 -50,000

Total Other Non Operating Transfers 1,451,000 836,000 -64,000 -64,000 -64,000 -64,000

TOTAL NON OP. ITEMS & TRANSFERS 3,304,000 965,000 12,000 12,000 12,000 13,000

FINANCIAL PLAN BALANCE 0 0 0 0 0 0

TOWN OF QUALICUM BEACHBYLAW NO. 670

The Council of the Town of Qualicum Beach, in open meeting assembled, enacts asfollows:

Schedule "A" attached hereto and forming part of this Bylaw is hereby adoptedand is the Financial Plan of the Town of Qualicum Beach for the five-year periodfrom January 1, 2012 to December 31, 2016.

2. Schedule "B" attached hereto and forming part of this Bylaw is hereby adoptedand is the Statement of Objectives and Policies of the Town of Qualicum Beachfor the five-year period from January 1, 2012 to December 31, 2016.

3. "Town of Qualicum Beach Financial Plan 2011-2015 Bylaw No. 661, 2010" ishereby repealed.

4. This Bylaw may be cited for all purposes as "Town of Qualicum Beach FinancialPlan 2012 - 2016 Bylaw No. 670, 2011" and shall become effective upon adoption.

READ A FIRST TIME this 12th day of September, 2011.

READ A SECOND TIME this 21st day of September, 2011.

PUBLIC INFORMATION MEETING held the day of , 2011.

READ A THIRD TIME this day of , 2011.

ADOPTED this day of , 2011.

Teunis Westbroek, Mayor Trudy Coates, Corporate Administrator

SCHEDULE "A"TOWN OF QUALICUM BEACH FINANCIAL PLAN BYLAW NO. 670

FOR THE FIVE YEAR PERIOD 2012 TO 2016

Oct 3/11

Revenues 2012 2013 2014 2015 2016

Property Value Taxes

Municipal Taxation 6,568,535 6,867,403 7,179,870 7,506,554 7,848,102

Grants in Lieu of Taxes 198,528 203,491 208,578 213,792 219,137

Parcel Taxes 944,400 945,600 946,800 948,000 949,200

Fees and Charges 1,809,915 1,877,949 1,948,771 2,022,500 2,099,258

Other Sources

Own Sources 1,021,475 1,034,069 1,046,682 1,069,985 1,082,208

Government Grants 943,998 946,884 949,813 949,194 952,211

Transfer from DCC 81,000 27,000 27,000 27,000 27,000

Total Revenues 11,567,851 11,902,396 12,307,514 12,737,025 13,177,116

Expenditures 2012 2013 2014 2015 2016

Other

Debt Interest 41,577 41,916 42,264 42,621 42,986

Amortization Expense 3,150,000 3,200,000 3,250,000 3,300,000 3,350,000

Municipal Purposes

General Government 1,679,920 1,720,152 1,783,239 1,843,378 1,905,857

Protective Services 1,927,477 2,002,373 2,080,431 2,169,592 2,262,801

Transportation Services 2,048,769 2,100,712 2,182,563 2,237,022 2,323,589

Environmental Health 1,594,948 1,643,640 1,693,858 1,750,774 1,829,516

Community Development 639,936 655,965 671,451 695,351 720,369

Parks and Recreation 1,518,404 1,553,022 1,588,506 1,651,810 1,693,105

Total Expenditures 12,601,031 12,917,780 13,292,312 13,690,548 14,128,223

Annual Surplus/Deficit -1,033,180 -1,015,384 -984,798 -953,523 -951,107

Other Non Operating Items 2012 2013 2014 2015 2016

Amortization 3,150,000 3,200,000 3,250,000 3,300,000 3,350,000

* Capital Expenditures -2,819,820 -2,042,616 -2,123,202 -2,204,477 -2,257,893

Debt Principal -181,000 -127,000 -127,000 -127,000 -127,000

Proceeds from Sale of Assets 48,000 49,000 49,000 49,000 50,000

Proceeds from Lease 0 0 0 0 0

Transfer from Land Reserve 0 0 0 0 0

* Transfer from Surplus Accounts 900,000 0 0 0 0

Transfer to Land Reserve 0 0 0 0 0

Transfer to Surplus/Reserves -64,000 -64,000 -64,000 -64,000 -64,000

Total Other Non Operating Items 1,033,180 1,015,384 984,798 953,523 951,107

Financial Plan Balance 0

PAC t-/52-

SCHEDULE 'B'STATEMENT OF OBJECTIVES AND POLICIES FOR BYLAW NO. 670

FOR THE FIVE-YEAR PERIOD 2012 TO 2016

In accordance with Section 165(3.1) of the Community Charter, the Town of QualicumBeach is required to include in the Five-Year Financial Plan, objectives and policiesregarding each of the following:

1. The proportion of total revenue that comes from each of the funding sourcesdescribed in Section 165(7) of the Community Charter;

2. The distribution of property taxes among the property classes, and3. The use of permissive tax exemptions.

FUNDING SOURCESTable 1 shows the proportion of total revenue proposed to be raised from each fundingsource in 2011. Property taxes form the greatest proportion of revenue, As a revenuesource, property taxation offers a number of advantages, for example, it is simple toadminister and it is fairly easy for residents to understand, It offers a stable and reliablesource of revenue for services that are difficult or undesirable to fund on a user-paybasis. These include services such as general administration, fire protection, policeservices, bylaw enforcement and public works.

User fees and charges form the second largest portion of planned revenue. Manyservices can be measured and charged on a user-pay basis. Services where fees andcharges can be easily administered include water and sewer usage, building permits,business licences, and sale of services - these are charged on a user-pay basis. User feesattempt to apportion the value of a service to those who use the service.

ObjectiveOver the next five years, the Town will continue to review the proportion of revenuethat is received from user fees and charges to determine whether the user feecomponent could be increased to lessen the requirement for property taxation.

Policies• The Town will review all user fee levels to ensure they are adequately meeting the

costs of the service. This will include garbage, recycling, kitchen waste, cemetery,airport, licences and permits, and all other fees and charges.

• Water metering will be reviewed to ensure that appropriate user fees are beingcollected for water and sewer usage and, perhaps, reduce the reliance on the parceltax component.

• Where possible, the Town will endevor to supplement revenues from user fees andcharges, rather than taxation, to lessen the burden on a limited property tax base.This will include a comprehensive review of all fees and charges bylaws.

% of 'I'otalR:venue

Dollar Value

66.7% $7,711,46315.6% $1,809,9158.8% $1,021,4758.2% $ 943,9980.7% $ 81,000100% $11,567,851

Table 1 Funding Sources

:::::Revenue':SoUree : Source : :

•PrOpertV...:taXeS : , ..User :'fees:: and charges.

: : :::: :. . ... . . .:GOVernMent:grants... . .. . ... 01-.1rieHt :trailsfets ::::::.

. . : . .

2011 Town-Tax Rate

88.33% 3.00500.45% 37.500010.75% 8.27000.01% 1.50250.45% 8.27000.01% 1.5025

$5,553,000

Class of Property 2011 TownProperty Taxes

ResidentialUtility . • •

C.,0.!-..ntnêrcia I/Other.Managed ForestRecrep.tion/ Non-Profit .

..........•.. • Total . • •.. .

28,450$676,050

$300$28,350

$6,286,330

Town of Qualicurn Beach Financial Plan 2012-2016 Bylaw No. 670, 2011Schedule B - Page 2 of 3

0 Where possible, the Town will endevor to avoid long-term debt by continuing to usea "pay as you go" capital funding strategy. No long-term debt is anticipated in thisFinancial Plan.

DISTRIBUTION OF PROPERTY TAXESTable 2 outlines the distribution of property taxes among the property classes for theTown's portion of the property taxes. The residential property class provides thelargest proportion of property tax revenue. This is appropriate, as this class also formsthe largest portion of the assessment base and consumes the majority of Town services.

The 2012 property taxes are based on a 3.5% increase over the 2011 property taxes. TheTown's portion of the property taxes represent approximately 46% of the total tax billsent to property owners. The other tax levies are not included in the figures below.These other taxes represent approximately 54% of the total tax bill and include theRegional District, School, Hospital, Library and BC Assessment. The 2011 Town taxrate is shown, as 2012 property assessment information has not yet been received fromthe BC Assessment Authority. Once assessments are received, tax rates are calculatedand this could change the distribution shown on the table below.

Table 2 Property Tax Distribution

Town of Qualicurn Beach Financial Plan 2012-2016 Bylaw No. 670, 2011Schedule B - Page 3 of 3

Objectives• Over the next five years, the tax burden between residential and commercial should

be reviewed to ensure fairness.• Maintain the property tax rate for Commercial/Other (Class 6) at a rate competitive

with surrounding communities.• Tax increases should be stable and, where possible, targeted to specific areas.

Policies• Supplement, where possible, revenues from user fees and charges to help offset the

burden on the entire property tax base.• Continue to maintain and encourage community and appropriate economic

development initiatives designed to enhance the community.• Align the distribution of tax rates among the property classes with the social and

community development initiatives established by Council.• Regularly review and compare the Town's taxes with comparable surrounding

communities.

Property Tax Projections

Over the next 10 years, property taxes are projected to increase as shown below. Theseprojections are reviewed annually and are subject to change, based on a number offactors. These factors could include inflation, infrastructure conditions, economicclimate, environmental considerations, public input and Council priorities.

• 2012 to 2015 - 3.5% each year comprised of 2.5% inflation and/or serviceincreases and 1% for pavement overlay.

• 2016 to 2021 - 3.5% each year comprised of 2.5% inflation and/or serviceincreases and 1% for new building tax (i.e. Fire hall).

PERMISSIVE TAX EXEMPTIONSThe Town of Qualicum Beach annually exempts from property taxes those propertiesthat are non-profit in nature and provide a community benefit as determined byCouncil. Places of public worship are also exempted. These properties are annuallyadvertised and then exempted by bylaw.

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