1

Online Benefits Enrollment

Quick Start Guide 2018 August 1st through August 17th, 2018

This guide is designed to help employees navigate the College’s on-line benefit enrollment

process. One-on-one help is available at the scheduled drop-in sessions or by calling or

visiting with a member of the Human Resources team.

STEP 1: Sign into ARCHES (accessible through the ARCHES link on the Faculty/Staff page on

augustana.edu) Link: http://www.augustana.edu/information-faculty-and-staff

STEP 2: Sign into ARCHES using your USER ID and PASSWORD.

Click the “LOG IN” Button

Enter your USER ID. This is your First and Last Name ALL

TOGETHER. (EXAMPLE: janedoe)

Enter your PASSWORD. If you do not know what your

password is, please contact ITS at x 7293

2

STEP 3: Click on the “Employees” Button

STEP 4: Click the “Benefit Enrollment” Link located under the “Employee Profile” Heading.

Click this “Employees” Button.

Click the “Benefit Enrollment” Link

3 STEP 5: This is the FIRST SCREEN of the Online Benefit Enrollment. On this screen you will see the benefits in which you are currently enrolled.

If you will NOT be making any changes to your enrollment choices from last year or adding any additional dependents, simply check the “Proceed to Enrollment Completion” box, then CLICK the “Continue” button.

If you will be making changes to your enrollment choices from last year, adding dependents or electing Flex Spending or HSA contribution amounts, please check the “Enroll or Change Benefits” button below. Then CLICK the “Continue” button.

Click the “Enroll or Change Benefits” button

to make your new benefit elections /add new

dependents/ or to make your new Flex

Spending or Health Savings Account election

amount for the new plan year.

Click the “Proceed to Enrollment

Completion” to keep all your

elections the same as last year. You

will NOT be enrolled in a Flex

Spending benefit or HSA if you

choose this option.

4 STEP 6: Select the benefits you wish to enroll in (or change) by checking the box of each benefit.

If you do not make any selections, your current benefits will END on August 31st.

STEP 7: Select Enrollment Level for each selected benefit

For each selected benefit, you will next elect whether you want to cover yourself, additional

dependents, or if you wish to OPT OUT or not enroll in the selected benefit. Below is an example for

the Medical Insurance screen.

Select

the

Benefits

you wish

to enroll

in or

change

by

Clicking

the

boxes

shown

here.

After selecting the

benefits, CLICK the

“Continue” Button

Information on medical, vision and dental plans is

available by clicking on the appropriate links

below, as well as rate information for each benefit.

Click the

box next

to the

Medical

Plan you

would

like to

elect.

Check the box

next to “Opt out

of Medical

Insurance if you

do not wish to

participate in

any of our health

insurance plans.

When finished with clicking your Medical Plan election, Check the box next

to “Save Information and go to the next form” and then CLICK “Continue”.

5 STEP 8: Enrolling Other Family Members

If you have elected a Family Plan or an Employee +1 Plan for any of the benefits, you MUST enter your

Dependents into the Online Enrollment system using this screen.

CLICK the “Add or Manage Dependents” box and then CLICK “Continue”.

On this screen you must fill in your “Dependent” information. YOU MUST ENTER THE DEPENDENT’S

BIRTH DATE AND SOCIAL SECURITY NUMBER. Required fields are marked below (*). Then CLICK

“Save information and go to the next form” Box and CLICK “Submit”.

Click “Add or Manage Dependents”. Then

Click the “Continue” Button Below.

* * * * *

[Type a quote from the document or the

summary of an interesting point. You can

position the text box anywhere in the

document. Use the Drawing Tools tab to

change the formatting of the pull quote

text box.]

*

[Type a quote from the document or the

summary of an interesting point. You can

position the text box anywhere in the

document. Use the Drawing Tools tab to

change the formatting of the pull quote

text box.]

*

* * * *

* *

*

6 On this screen you can either choose to ADD ANOTHER NEW DEPENDENT (Spouse or Child) or if you

have added all your dependents, you can CLICK the “Return to the Dependents for This Benefit Form”

box. Then CLICK “Continue”.

You will repeat this step for each benefit where you are adding coverage for a family member.

Add another

Dependent

or CLICK

“Return to

the

Dependents

for This

Benefit

Form”

Button.

CLICK “Continue” after

selecting “Return to the

Dependents for this Benefit

Form” Button.

7 STEP 9: Flexible Spending or HSA (Health Savings Account) Elections

If you have selected dependent care, medical flex spending account or an HSA account enrollment,

these screens will be where you designate your ANNUAL election amount.

Enter the ANNUAL AMOUNT (See example above)

Then CLICK “Save information and go to the next form” button and CLICK “Continue”.

You will repeat this process to enroll in Medical Flex Spending.

CLICK this link for an overview of the

Dependent Care Flex Spending Plan.

Click the

box next to

“Dependent

Care Flex

Spending”

to enroll in

this benefit.

To OPT

Out of this

benefit,

CLICK the

box next

to OPT

OUT.

When finished with clicking your Dependent Care Flex Spending election, Check the box

next to “Save Information and go to the next form” and then CLICK “Continue”.

8

SAMPLE OF THE MEDICAL FLEX SPENDING/HSA ACCOUNT SCREEN

YOU CAN ONLY ELECT AN HSA (HEALTH SAVINGS ACCOUNT) IF YOU HAVE

ENROLLED IN A HIGH DEDUCTIBLE HEALTH PLAN (HDHP).

Note: There are new Maximum

Contribution amounts this year for Medical

Flex Spending and both the Health Savings

Account single and family.

9 STEP 10: Confirm Benefit Selections.

If they are correct, CLICK the “Ready to Sign” BUTTON and also CLICK the box marked “Electronic

Signature for Final Enrollment”. Then CLICK “Submit”.

If they are NOT correct, CLICK the “Save and go back to make other selections or corrections”

BUTTON. Then CLICK “Submit”. This will take you back to STEP 6 – Select Benefits to Enroll or

Change. You can make your corrections and/or add dependents by following the instructions again.

STEP 12: Completion. This screen below appears after you have successfully completed the Online

Benefit Enrollment Process. There is a button on this screen that you can CLICK that says “Print

Confirmation”. This will print out the benefit elections you just made for the 2017-18 plan year.

If you need additional assistance throughout this process, please

contact the HR Office at x7352 to arrange an individual appointment,

or come to any of the advertised drop in help sessions.

If all is

correct

with your

benefit

elections,

CLICK

“Ready to

Sign”

Button and

CLICK the

box next to

“Electronic

Signature

for Final

Enrollment”