Clear ConsultanciesSystem Design proposal for

Vehicle Parts Importers (IRL) Ltd

Created by:

Junga Ji Kavanagh, Damir Mehmedbasic,

Artur Turczyn and Valerie Coleman

Next slide: Outline of presentation

Introduction to the team

Valerie Coleman – Current situation at VPIIL

Damir Mehmedbasic – Solution Overview

Junga Ji Kavanagh – Requirements

Artur Turczyn – Visualisation

Valerie Coleman - Conclusion

Next slide: Current work flow

Vehicle Parts Importers

Current order workflow – VPIIL

Sales Order

Received

Account Customer

Computer generated

invoice

Invoice handwritte

n

Cash Customer

Next slide: Current Issues

AccountsDepartment

Vehicle Parts Importers

VPIIL most pressing demands

Centralised Customer Database

Instant access to company information

Stock control

Vehicle Parts Importers

Next slide: Requirements Gathering

Requirements Gathering

Client Accounts Staff

Office Staff

Customers Users

Vehicle Parts Importers

Next slide: Damir

Damir Mehmedbasic

Solution Overview

Vehicle Parts Importers

Next slide: Solution Overview

Solution overview

Sale

Inventory

Customers

Invoices

Vehicle Parts Importers

Next slide: Solution overview (cont.)

Solution overview

Sale

Stock level optimizatio

n

Efficient marketing and sales

campaigns Finance manageme

nt

Vehicle Parts Importers

Next slide: Timeline

Timeline

Next slide: Junga Ji

Vehicle Parts Importers

Junga Ji Kavanagh

Requirements

Vehicle Parts Importers

Next slide: Usability

Requirements

Effective

Efficient

Easy to learn

Engaging

Error Toleran

t

Next slide: Functional requirements

Vehicle Parts Importers

Functional Requirements

Next slide: Data tracking and Management

Vehicle Parts Importers

1.Data Tracking and Management

Next slide: Order management & …

Vehicle Parts Importers

2. Order management & generation of an invoice

Check Inventory

Customer information

Payment method

Credit card validation

Save

Generate invoice

Next slide: Customized report

Vehicle Parts Importers

3. Customized report

Next slide: System security & privacy

Vehicle Parts Importers

4. System security & privacy

Provide email notifi cation of job fai lures.

Monitor job history data.Control led username and password

access.Encrypts al l confi dential data

  Next slide: Use case

Vehicle Parts Importers

Next slide: Solution overview

Vehicle Parts ImportersUse case

Artur Turczyn

Visualisation

Vehicle Parts Importers

Next slide: Now and Beyond

VISUALIZATION– NOW and BEYOND

Overview of company perspective for a change:

Present – problems to solve

Tomorrow – easier, faster, safer

Future – perspectives for growth

Next slide: Present – where are we now

Vehicle Parts Importers

Next slide: Tomorrow – easier, faster, safer

ver.2 ver.1

ver.4

ver.3

Where we are now

Vehicle Parts Importers

Centralized Database with access through the Local Area Network

Next slide: Tomorrow …

Databas

e

ver.1 ver.1

ver.1

ver.1

Tomorrow – Easier, faster, safer

Vehicle Parts Importers

Next slide: Risks

Tomorrow – Easier, faster, safer

Vehicle Parts Importers

Centralization

Automation of processes

Platform independence

Risks

Next slide: Risks

Databas

e

??

?

?

Vehicle Parts Importers

Risks

Next slide: Cloud

Vehicle Parts Importers

Hardware malfunction

Software malfunction

Human factor

Cloud

Vehicle Parts Importers

Next slide: Cloud - benefits

Database

v.1 v.1

v.1

v.1

Cloud - benefits

Vehicle Parts Importers

Next slide: Future perspective

Security

CAPEX become OPEX

Rapid elasticity, pooling resources and

measured service

Future perspective

Vehicle Parts Importers

Next slide: Recommendations and Conclusion

Website Online

shop Customer account access

Mobile solutions

Valerie Coleman

Conclusion

Vehicle Parts Importers

Next slide: Benefits & Recommendations

Benefits of a MIS System

Operational Excellence

Customer and Supplier Intimacy

Improved Decision Making

Competitive Advantage

Vehicle Parts Importers

Next slide: Conclusion

Thank you

Vehicle Parts Importers