Clay CountyClay County

IIIP Evaluation ProjectIIIP Evaluation Project

Clay County 101Clay County 101Components of evaluation Components of evaluation planplanResults of surveysResults of surveys

ThemesThemesRecommendationsRecommendations

Revised interagency Revised interagency agreementagreementSelf-evaluation matrixSelf-evaluation matrixNext stepsNext steps

Clay County 101Clay County 101

DemographicsDemographics Population: 51,299Population: 51,299 Median age 32.3Median age 32.3 Poverty rate: 12.4% (Cass/Clay rose to Poverty rate: 12.4% (Cass/Clay rose to

13.4 in 2007)13.4 in 2007) Five public school districts (plus YES)Five public school districts (plus YES)

DistrictDistrict Town pop.Town pop. School pop.School pop.

MoorheadMoorhead 36,33536,335 52925292DGFDGF 60106010 13071307HawleyHawley 41774177 899899BarnesvilleBarnesville 32323232 798798Ulen-HitterdalUlen-Hitterdal 14481448 286286

School populationSchool population2007-2008 District Enrollment, special populations table, MDE2007-2008 District Enrollment, special populations table, MDE

DistrictDistrict School School pop.pop.

Free/red.Free/red.

(K12)(K12)

Special Special ed. (K12)ed. (K12)

MoorheadMoorhead 52925292 1602/30.21602/30.2 775/14.6775/14.6

DGFDGF 13071307 374/28.6374/28.6 121/9.3121/9.3

HawleyHawley 899899 147/16.3147/16.3 111/12.3111/12.3

BarnesvilleBarnesville 798798 173/21.7173/21.7 96/12.096/12.0

Ulen-Ulen-HitterdalHitterdal

286286 85/29.785/29.7 42/14.742/14.7

Evaluation Plan Components Evaluation Plan Components Surveys - current IIIP teams

Paper surveys to parents Surveys to professionals

Online Paper

Focus groups with parents Surveys - families of children who

used to have IIIPs but who don’t anymore

Sample goals on IIIPs Survey - parents whose children

have IFSP

Survey ResultsSurvey Results

1.1. I was/parents were I was/parents were

asked to share my asked to share my

parent page at the beginning parent page at the beginning of the team meeting.of the team meeting.

2.2. I feel that the team listened to I feel that the team listened to my ideas.my ideas.

3.3. The plan considered the needs The plan considered the needs of my/the child.of my/the child.

1 = strongly disagree1 = strongly disagree5 = strongly agree5 = strongly agree

?? ParentsParents ProfessionalsProfessionals

55 44 Total Total 4&54&5

55 44 Total Total 4&54&5

11 27.327.3 18.218.2 45.545.5 23.923.9 34.334.3 58.258.2

22 45.545.5 36.436.4 81.981.9 22.722.7 54.554.5 77.277.2

33 36.436.4 45.545.5 81.881.8 34.334.3 53.753.7 88.088.0

4.4. My/the child's goals My/the child's goals from the family page from the family page were included in the process were included in the process and planning. and planning.

5.5. My/the child's strengths were My/the child's strengths were used in developing the plan. used in developing the plan.

6.6. My/the child's IIIP includes My/the child's IIIP includes global goals. global goals.

7.7. I feel I am knowledgeable I feel I am knowledgeable about IIIP. about IIIP.

?? ParentsParents ProfessionalsProfessionals

55 44 Total Total 4&54&5

55 44 Total Total 4&54&5

44 30.030.0 40.040.0 70.070.0 22.422.4 38.838.8 61.261.2

55 30.030.0 50.050.0 80.080.0 28.428.4 49.349.3 77.777.7

66 22.222.2 33.333.3 55.555.5 15.415.4 44.644.6 60.060.0

77 10.010.0 60.060.0 70.070.0 10.410.4 43.343.3 53.753.7

Survey Results - QuestionsSurvey Results - Questions Do you think the IIIP is effective

in coordinating services at home, in the community and at school to build on your child’s strengths? Why or why not?

Based on your experience, does using the IIIP make a difference in your/the child’s progress? If so, please explain.

Please describe a success story or two that illustrates how the IIIP has made a difference!

What elements of the IIIP process (or document) do you think work well?

What elements of the IIIP process (or document) pose challenges to your child’s/the team?

Describe the atmosphere of

collaboration among team members

(parents, school personnel, social worker and other service providers).

Survey Results - ThemesSurvey Results - Themes Success of teams depends on: Success of teams depends on:

parent involvement and parent involvement and the commitment of professionals.the commitment of professionals.

ProfessionalsProfessionals: :

IIIP encourages IIIP encourages

parent involvement. parent involvement. ParentsParents: : feel that their ideas are heard feel that their ideas are heard at IIIP meetings.at IIIP meetings.

Survey Results - ThemesSurvey Results - Themes A challenge: A challenge:

feeling too feeling too rushed rushed

at meetings to at meetings to

adequately adequately complete complete

all portions of all portions of thethe

IIIP document.IIIP document.

Survey Results - ThemesSurvey Results - Themes Another Another

challenge: challenge: paperworkpaperwork

Duplication – agencies still Duplication – agencies still use their own plans in use their own plans in addition to the IIIPaddition to the IIIP

Access to the documentAccess to the document Relevant data is not Relevant data is not

contributed to the document contributed to the document in a consistently timely in a consistently timely mannermanner

Survey Results – Survey Results – Recommendations - ONERecommendations - ONE

All team members should All team members should know the process and hold know the process and hold each other responsible for each other responsible for following it.following it.

Meeting lengthMeeting length Meeting agendaMeeting agenda Core descriptionsCore descriptions Follow-through & accountabilityFollow-through & accountability

Global goalsGlobal goals

Survey Results – Survey Results – Recommendations - TWORecommendations - TWO

Increase the commitment to Increase the commitment to interagency work on behalf of interagency work on behalf of children with special needs by:children with special needs by:

Ensuring that all team members Ensuring that all team members are trained in the interagency are trained in the interagency process and use of the IIIP process and use of the IIIP planning document.planning document.

Conducting training sessions on Conducting training sessions on a regular basis.a regular basis.

Revising training materialsRevising training materials

Survey Results – Survey Results – Recommendations - THREERecommendations - THREE

Increase the percentage of Increase the percentage of eligible children using IIIP by eligible children using IIIP by ___% over the next year. ___% over the next year.

Survey Results – Survey Results – Recommendations - FOURRecommendations - FOUR

Survey parents & Survey parents & professionals again next year professionals again next year

to to see if any improvement havesee if any improvement havebeen made in these areas.been made in these areas.

Interagency AgreementInteragency Agreement

Self-evaluation MatrixSelf-evaluation Matrix

Strategies are in place and are Strategies are in place and are reviewed and updated annually to reviewed and updated annually to assure the identification of all eligible assure the identification of all eligible children. children.

Written policies are in place and Written policies are in place and reviewed and updated annually to reviewed and updated annually to assure the coordinated system is assure the coordinated system is available to all eligible children. available to all eligible children.

Data is maintained on the number of Data is maintained on the number of children eligible for the coordinated children eligible for the coordinated system and the number participating system and the number participating and reviewed annually.and reviewed annually.

Annual goals are established for Annual goals are established for increased family participation. increased family participation.

Self-evaluation Matrix (cont.)Self-evaluation Matrix (cont.)

Coordinated Interagency Coordinated Interagency assessment of strengths, needs, assessment of strengths, needs, concerns of child and family as it concerns of child and family as it related to the child’s disability. related to the child’s disability.

How services are explained to How services are explained to the family. the family.

How participants obtain training How participants obtain training on implementation of the on implementation of the coordinated system. coordinated system.

Self-evaluation Matrix (cont.)Self-evaluation Matrix (cont.)

Dispute resolutionDispute resolution The process that agencies use The process that agencies use

when a dispute arises when a dispute arises between between the agenciesthe agencies involved in the involved in the coordinated system.coordinated system.

The process that is used when a The process that is used when a dispute arises dispute arises between the between the coordinated system and familiescoordinated system and families..

Next stepsNext steps

Revise training materialsRevise training materials Train parents & professionalsTrain parents & professionals Create a binder of IIIP resource Create a binder of IIIP resource

materials (including a policy materials (including a policy manual, address gaps identified manual, address gaps identified in self-evaluation matrix)in self-evaluation matrix)

Unfinished items from our plan:Unfinished items from our plan: Sample goals on IIIPs Sample goals on IIIPs Survey for parentsSurvey for parents whose children whose children

have IFSP have IFSP

And finally ---And finally ---

Thank you!!!!Thank you!!!!