City of Belmont · Cr M Bass East Ward Cr P Marks, Ex Officio East Ward Cr J Powell South Ward Cr G...

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City of Belmont

STANDING COMMITTEE (COMMUNITY VISION)

MINUTES

TABLE OF CONTENTS

19 AUGUST 2013

ITEM SUBJECT PAGE NO

NOTICE OF MEETING

1. OFFICIAL OPENING ......................................................................................................... 3

2. APOLOGIES AND LEAVE OF ABSENCE ........................................................................ 3

3. DECLARATIONS OF INTEREST THAT MIGHT CAUSE A CONFLICT ........................... 3

3.1. FINANCIAL INTERESTS ............................................................................................ 3

3.2. DISCLOSURE OF INTEREST THAT MAY AFFECT IMPARTIALITY .................................... 4

4. ANNOUNCEMENTS BY THE PRESIDING MEMBER (WITHOUT DISCUSSION) ............ 4

4.1. ANNOUNCEMENTS ................................................................................................. 4

4.2. DECLARATIONS BY MEMBERS WHO HAVE NOT GIVEN DUE CONSIDERATION TO

ALL MATTERS CONTAINED IN THE BUSINESS PAPERS PRESENTLY BEFORE THE

MEETING ............................................................................................................... 4

5. CONFIRMATION OF MINUTES ........................................................................................ 5

5.1. STANDING COMMITTEE (COMMUNITY VISION) MEETING HELD ON 17 JUNE 2013

(CIRCULATED UNDER SEPARATE COVER) ................................................................ 5

6. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN (WITHOUT DISCUSSION) ................................................................................................ 5

7. NEW BUSINESS OF AN URGENT NATURE APPROVED BY PERSON PRESIDING OR BY DECISION ......................................................................................... 5

8. QUESTIONS BY MEMBERS WITHOUT NOTICE ............................................................. 5

9. BUSINESS ADJOURNED FROM A PREVIOUS MEETING .............................................. 5

ITEM SUBJECT PAGE NO

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10. INFORMATION ITEMS...................................................................................................... 6

10.1. UPDATE ON SAFETY AND CRIME PREVENTION ......................................................... 6

10.2. PROMOTION OF SERVICES AVAILABLE IN BELMONT .................................................. 7

10.3. SISTER CITY UPDATE ............................................................................................. 8

10.4. YOUTH PLAN UPDATE ............................................................................................ 8

10.5. HEALTHY COMMUNITIES UPDATE ............................................................................ 9

10.6. CLUB DEVELOPMENT REVIEW ............................................................................... 11

11. ITEMS REQUIRING RECOMMENDATION TO COUNCIL .............................................. 13

11.1. THE SPRINGS PUBLIC ART STRATEGY ................................................................... 13

12. NEXT MEETING .............................................................................................................. 18

13. CLOSURE ....................................................................................................................... 18

ATTACHMENTS INDEX

Attachment 1 – Item 10.1 refers Attachment 2 – Item 11.1 refers TABLED ATTACHMENTS INDEX Tabled Attachment 1 – Item 10.5 refers Tabled Attachment 2 – Item 10.6 refers

*** COUNCILLORS ARE REMINDED TO RETAIN THEIR ATTACHMENTS FOR DISCUSSION WITH THE MINUTES ***

STANDING COMMITTEE (COMMUNITY VISION) 19 August 2013

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MINUTES OF THE STANDING COMMITTEE (COMMUNITY VISION) MEETING HELD IN THE RIVERVALE ROOM, CITY OF BELMONT CIVIC CENTRE, 215 WRIGHT STREET, CLOVERDALE ON MONDAY, 19 AUGUST 2013 COMMENCING AT 6.28PM.

MINUTES PRESENT Cr R Rossi, JP, Presiding Member West Ward Cr M Bass East Ward Cr P Marks, Ex Officio East Ward Cr J Powell South Ward Cr G Dornford, Proxy Central Ward IN ATTENDANCE Mr N Deague Director Community and Statutory Services Ms L Dobrin Manager Community Development Mrs N Griggs Manager Community Lifestyle and Learning Mrs S De La Cruz Coordinator Community Wellbeing Mr G Todd (dep 6.46pm & did not return) Coordinator Community Safety and Crime Prevention Mr N de Sousa Leisure, Art and Cultural Services Officer Mrs R Brockman Senior Governance Officer OBSERVERS Cr S Wolff South Ward

1. OFFICIAL OPENING

6.28pm The Presiding Member welcomed all those in attendance and opened the

meeting.

2. APOLOGIES AND LEAVE OF ABSENCE

Cr J Gee (Apology) Central Ward Mr S Cole (Apology) Chief Executive Officer

3. DECLARATIONS OF INTEREST THAT MIGHT CAUSE A CONFLICT

3.1. FINANCIAL INTERESTS

Nil.


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3.2. DISCLOSURE OF INTEREST THAT MAY AFFECT IMPARTIALITY

Nil.

4. ANNOUNCEMENTS BY THE PRESIDING MEMBER (WITHOUT DISCUSSION)

4.1. ANNOUNCEMENTS

The Presiding Member, Cr Rossi made the following announcement: As this is the final Standing Committee (Community Vision) meeting before the October Council elections, I would like to take this opportunity to thank the Committee for their contributions, time and effort in serving this Committee and to thank our officers whose departments have contributed to this Standing Committee’s achievements. I wish to thank in particular:

Neville Deague Director Community and Statutory Services

Lisa Dobrin Manager Community Development

Natasha Griggs Manager Community Lifestyle and Learning

Graeme Todd Coordinator Community Safety and Crime Prevention

Amina Currimbhoy Coordinator Community Development

Hayley Thoroughgood Coordinator Youth and Community Projects

Kathy Wilkinson Coordinator Library and Heritage

Sally De La Cruz Coordinator Community Wellbeing Without their leadership and commitment to the City and its residents, many of the plans that are now in place would have never come to fruition. Thank you to everyone.

4.2. DECLARATIONS BY MEMBERS WHO HAVE NOT GIVEN DUE CONSIDERATION TO ALL

MATTERS CONTAINED IN THE BUSINESS PAPERS PRESENTLY BEFORE THE MEETING

Nil.


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5. CONFIRMATION OF MINUTES

5.1. STANDING COMMITTEE (COMMUNITY VISION) MEETING HELD ON 17 JUNE 2013 (CIRCULATED UNDER SEPARATE COVER)

OFFICER RECOMMENDATION MARKS MOVED, POWELL SECONDED, That the Minutes of the Standing Committee (Community Vision) Meeting held, 17 June 2013 be confirmed as a true and accurate record. CARRIED 5 VOTES TO 0

6. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN (WITHOUT DISCUSSION)

Nil.

7. NEW BUSINESS OF AN URGENT NATURE APPROVED BY PERSON PRESIDING OR BY DECISION

Nil.

8. QUESTIONS BY MEMBERS WITHOUT NOTICE

Nil.

9. BUSINESS ADJOURNED FROM A PREVIOUS MEETING

Nil.


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10. INFORMATION ITEMS

10.1. UPDATE ON SAFETY AND CRIME PREVENTION

Attachment No Details Attachment 1–Item 10.1 refers Community Safety and Crime Prevention

Update Committee Notes The Coordinator Community Safety and Crime Prevention provided an update of the progress in the implementation of the Community Safety and Crime Prevention (CSCP) Plan 2012-2015. The key issues discussed were the progress the City’s CSCP Officers have made in implementing the key actions outlined in the CSCP Plan. The objectives are to:

Establish partnerships to maximise the resources and attention given to the prevention of crime and antisocial behaviour

Maximise the ‘built in’ safety of the City

Better understand community safety and develop improved treatment strategies

Increase resident and business capacity to ensure their own safety

Promote the City as a desirable place to live

Continue to develop a ‘sense of community’. A series of questions were asked and responded to as follows:

The mobile CCTV cameras are currently being used in the Kewdale Industrial area.

The Rivervale Community Centre and Redcliffe Community Centre are equipped with

Cameras. Forster Park and Centenary Park Community Centres will be installed as the upgrades allow.

The BeCrimeFree website will be formally advertised via a press release. Information on the website will also appear in the Belmont Bulletin and Business Talk publications.

6.45pm The Leisure, Art and Cultural Officer departed the meeting.

CCTV cameras will be installed in Love Street in the future to monitor both the shopping precinct and the pedestrian accessway to Harriet Place..

6.46pm The Coordinator Community Safety and Crime Prevention departed the meeting

and did not return.

http://www.belmont.wa.gov.au/CouncillorPortal/CouncillorMinuteAndMeeting/Minutes%20and%20Agendas%20Documents/Attachment%201%20-%20Item%2010.1%20refers.pdf



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10.2. PROMOTION OF SERVICES AVAILABLE IN BELMONT

Committee Notes The Manager Community Development facilitated a discussion on the opportunities for the City to promote its local services available to Belmont residents. The Manager Community Development also advised that feedback provided through the review of the Community Plan indicated that the only identified current service gap were services specific to Culturally and Linguistically Diverse residents and community groups. A series of questions were asked and responded to as follows:

Promotion of information through the website is important. 6.49pm The Leisure, Art and Cultural Services Officer returned to the meeting.

The current format of the website is not user friendly.

The use of more pictures could be incorporated into the Community Services Events Guide.

The homeless Community Connect forum recently held in Victoria Park is held on an annual basis to maximise local resources and ensure duplication of services does not occur. Service providers feedback at the South East Homelessness Action Group determined that an annual event in one central location would be the most effective and efficient way to achieve this..

The total figure of homeless people in Belmont needs to be investigated.

The ACHA Program for Seniors is available, the City is one of only four providers of this program in the State.

The ACHA Program assists people 55 or over who are on the verge of homelessness with referral to services and programs to formally assist them to maintain their current tenancies or secure future tenancies.


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10.3. SISTER CITY UPDATE

Committee Notes The Manager Community Development provided an update on the recent student delegation from Adachi to Belmont which took place from the 1–6 August 2013. Feedback received to date has been extremely positive. A meeting was recently held with the Sister City Staff regarding planning for the 30th Anniversary delegation. The next delegation from Belmont to Adachi will take place from the 18–25 January 2014. There is a website for Belmont Sister City: www.belmontsistercity.com A series of questions were asked and responded to as follows:

City staff administer and monitor funds required to pay for the costs associated with the delegations from Belmont to Adachi.

There is a requirement for the Sister City Association to provide Annual Financial Statements at the Annual General Meeting.

The Sister City Association is required to complete an acquittal demonstrating the use of all funds provided by the City of Belmont.

7.14pm The Coordinator Community Wellbeing departed the meeting.

10.4. YOUTH PLAN UPDATE

Committee Notes The Manager Community Development provided an overview of the upcoming review of the City’s Youth Plan and the method for creating the new City of Belmont Youth Plan. The Manager Community Development advised that the Coordinator Youth and Community Projects has worked on a timeframe for the review which includes both opportunities for consultation and research. At present, the plan is proposed for a two year period with the option of extending. This is due to the Amalgamations process which has recently been announced.

http://www.belmontsistercity.com/


Item 10.4 Continued.

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In addition to the preparation of the Youth Plan, the City will be looking at an alternative name for the youth centre which appeals and resonates with the youth using the centre. Progress on the Youth Plan Review will be presented to a workshop following the October Local Government Elections. 7.21pm The Coordinator Community Wellbeing returned to the meeting.

A series of questions were asked and responded to as follows:

A number of activities are planned around the use of technology to capture the youth opinion and feedback regarding the Youth Plan.

Outreach services are currently being provided by YMCA and will continue throughout the term of their contract.

10.5. HEALTHY COMMUNITIES UPDATE

Committee Notes

Attachment No Details Tabled Attachment 1 – Item 10.5 refers

Healthy Communities Update PowerPoint Presentation

The Coordinator Community Wellbeing provided an update on the Healthy Communities Project and its key achievements to date. The Presentation included the following:

Overview

Why

Investment in the Program

The Impact to Date

Key Achievements to Date

Challenges

Very Complex

Learnings

The Future – CountUSin

The Future – Is Exciting

Local Government can make a difference

We will be ready. (Refer to Tabled Attachment 1 for further information)

http://www.belmont.wa.gov.au/CouncillorPortal/CouncillorMinuteAndMeeting/Minutes%20and%20Agendas%20Documents/Tabled%20Attachment%201%20-%20Item%2010.5%20refers%20-%20PowerPoint%20Presentation.pdf





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A series of questions were asked and responded to as follows:

The Islamic Women’s Program is a weekly program conducted in the Group Fitness Room at the Belmont Oasis Leisure Centre. Blinds have been installed to allow the women to exercise in a manner which respects their cultural sensitivities.

7.37pm The Manager Community Development departed the meeting. 7.40pm The Manager Community Development returned to the meeting.

The use of Progress Drive has previously been investigated for a Farmers Market.

The requirement to display information related to country of origin is not policed by Local Government.

There is an intention to continue the CountUSin program following the conclusion of the funding.

There are thirteen Councils running a program under the Healthy Communities Initiative funding in Western Australia.

The cost per person to attend the program is currently $1,200. It is proposed to reduce this to $500 per person to enable the program to continue on a longer basis.

Information was provided on an established Men’s Shed in the City of Belmont. This will be further investigated.

A review of the CountUSin program will be undertaken to maximise the sustainability of the program and considered as part of the development of the Leisure, Art and Lifestyle Plan 2014-2018. This includes staffing, which has been included in the Corporate Business Plan.

7.54pm Cr Dornford departed the meeting. 7.56pm Cr Dornford returned to the meeting.


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10.6. CLUB DEVELOPMENT REVIEW

Committee Notes

Attachment No Details Tabled Attachment 2 – Item 10.6 refers

Club Development Review PowerPoint Presentation

The Leisure, Art and Cultural Services Officer presented the City of Belmont Club Usage Review report. This report was undertaken in an effort to analyse the current situation of sporting clubs within the City across a number of club management areas. Included in this review and presentation is a comparative analysis with other Councils and an internal and external stakeholder consultation. Accordingly, key recommendations for Club Usage are proposed. The Presentation included the following:

Why a Club Usage Review?

Benefits of Clubs

Challenges Facing Clubs

Council Issues with Clubs

Comparative Analysis – City of Stirling

Recommendations

Club Development Officer Opportunity (Refer to Tabled Attachment 2 for further information) A series of questions were asked and responded to as follows:

Discussion continues to take place regarding Wilson Park. Presently, the courts, kiosk and change-rooms are under a seasonal hire arrangement The Wilson Park club rooms is an asset of the City and negotiations are in place regarding the future management structure of the clubrooms.

There are monitoring systems in place regarding disruptive behaviour at the Community Centres and this includes the use of Rangers, Security and Cleaners who report incidents as they arise.

This review has highlighted that there is an ad-hoc and reactive relationship with clubs. The City would like to have a proactive relationship with clubs.

Workshops have been held previously at City of Belmont regarding management of sporting clubs, volunteers, insurance and other matters specific to sporting groups.






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The new Recommendations following the Club Development Review are as follows:

Include a condition requiring sporting clubs to provide a copy of their liquor licence and minutes of their AGM each year.

Implement a three strike breach system.

Maintain regular contact with all clubs by meeting with incoming and outgoing clubs at the beginning of each season.

Develop a formal monitoring mechanism to ensure that clubs are complying with the seasonal conditions.

Investigate what is involved with the recruitment of a Club Development Officer in partnership with the Department of Sport and Recreation. This role would form part of the DSR’s Club Development Officer scheme via a financial co-contribution.

Sporting Clubs are seasonal hirers and are unable to sublet the facilities.

The Club Development Officer would work with sporting groups and clubs to improve their long term viability through support and education.

The Club Development Officer appointment would be a formalisation of current duties being undertaken.

The Club Development Officer benefits sporting clubs who in turn are able to build up social inclusion and healthier communities.

Investigation will be carried out to determine if clubs be compelled to attend meetings with City staff to secure their facility hire.

There are a number of sporting clubs which would benefit from an increase in membership and a greater awareness of Council programs and opportunities.


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11. ITEMS REQUIRING RECOMMENDATION TO COUNCIL

11.1. THE SPRINGS PUBLIC ART STRATEGY

BUILT BELMONT

ATTACHMENT DETAILS

Attachment No Details Attachment 2–Item 11.1 refers The Springs – City of Belmont Public Art

Strategy Voting Requirement : Simple Majority Subject Index : 17/004 Public Art Masterplan Location/Property Index : Various Application Index : N/A Disclosure of any Interest : Nil Previous Items : Items 6.2 Special Council Meeting 25 November 2008

Item 12.9 Ordinary Council Meeting 28 April 2011 Applicant : N/A Owner : N/A Responsible Division : Community and Statutory COUNCIL ROLE

Advocacy When Council advocates on its own behalf or on behalf of its community to another level of government/body/agency.

Executive The substantial direction setting and oversight role of the Council eg adopting plans and reports, accepting tenders, directing operations, setting and amending budgets.

Legislative Includes adopting local laws, local planning schemes and policies.

Review When Council reviews decisions made by Officers. Quasi-Judicial When Council determines an application/matter that directly

affect a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Examples of quasi-judicial authority include local planning applications, building licences, applications for other permits/licences (eg under Health Act, Dog Act or Local Laws) and other decisions that may be appealable to the State Administrative Tribunal.

PURPOSE OF REPORT For Council to endorse the ‘The Springs - City of Belmont Public Art Strategy’ (refer Attachment 2).






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SUMMARY AND KEY ISSUES The Public Art Advisory Panel (PAAP) believe it is important that there is a consistent and transparent approach when approving public art for The Springs, resulting in an array of different types of quality artworks.

‘The Springs - City of Belmont Public Art Strategy’ aims to provide a framework for the development of public art within The Springs precinct contributing towards the quality and amenity of the public realm. It is proposed that Council adopt the strategy. LOCATION The Springs Special Development Precinct as identified in Local Planning Policy No. 11 (LPP 11). CONSULTATION Consultation was undertaken with the City’s Planning department, Local History Curator, Community Lifestyle and Learning and the Public Art Advisory Panel. STRATEGIC COMMUNITY PLAN IMPLICATIONS In accordance with the Strategic Community Plan Key Result Area: Social Belmont. Objective: Ensure access to service and facilities for a changing

community.

Strategy: Provide art and cultural opportunities as a means of community engagement and inclusion.

Corporate Key Action: Deploy the City’s Public Art Directions and Masterplan 2011-2015.

POLICY IMPLICATIONS In accordance with LPP11 (Public Art Contribution Policy), any private development exceeding $4.5 million within the Policy Area is required to make a contribution of 1% of the total development value towards public art. Artwork may either be provided on site by the developer, or alternatively the developer may choose to provide a cash-in-lieu contribution.



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STATUTORY ENVIRONMENT Should ‘The Springs - City of Belmont Public Art Strategy’ be endorsed, a public art requirement would be imposed on all development proposals of a value greater than $4.5 million to provide public art in accordance with the described method for determining Public Art contributions. BACKGROUND In 2008, the City’s ‘Public Art Directions and Masterplan 2011-2015’ (Masterplan) was developed in conjunction with the Town Planning Scheme review and adopted by Council at the Ordinary Council Meeting held on 28 April 2011. The objectives of the Masterplan are to:

Develop a collection of distinct and diverse public artworks

Position the City of Belmont as a leader in innovative public art practice

Achieve an integrated approach to public art

Increase awareness of public art as a significant cultural asset.

The City Masterplan has nine public art precincts consisting of:

Civic and Cultural Precinct

Town Centre Precinct

Mixed Business Precinct

Great Eastern Highway Precinct

Swan River Foreshore Precinct

The Springs Special Development Precinct

Garvey Park Precinct

Ascot Racecourse and Ascot Waters Precinct

Kewdale Industrial Precinct. Since the deployment of the Masterplan, the majority of developer public art provisions have been required for developments within The Springs. Due to the unique density of the development area and the number of public art provision requirements, the PAAP believe a more coordinated approach should adopted for the precinct. The PAAP believe it is important that there is a consistent and transparent approach when approving public art for The Springs that will result in a diverse range of quality artworks. It is foreseen that a strategy will be developed for all nine precincts identified in the Masterplan.



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OFFICER COMMENT ‘The Springs - City of Belmont Public Art Strategy’ aims to provide a framework for the development of public art within The Springs precinct contributing towards the quality and amenity of the public realm. The Springs is a unique development and the design and approval process undertaken to date demonstrates that both developers and the Public Art Advisory Panel would benefit in strategic guidance to assist in the design and decision making process when approving public art. The development of the Strategy supports and builds on the Masterplan’s objectives in the following ways: Objective: Develop a collection of distinct and diverse public artworks. Developers will be required to provide evidence that they have sought Expressions of Interest from a minimum of three artists for their required public art project. This will ensure developers do no limit project opportunities to their preferred artists, as this may potentially result in majority of artworks in the precinct produced by a handful of the same artists. The Strategy provides guidance and advice for potential themes, types of artwork and locations of public art, yet still allows artists’ creativity. Objective: Position the City of Belmont as a leader in innovative public art practice. The strategy provides a framework for the City and developers in ensuring best practice public art that is innovate, transparent and multi faceted. The consistent approach will add value to civic reputation and community image. Objective: Achieve an integrated approach to public art. As required under Local Planning Policy 11, the Strategy reinforces the required provisions for public art contributions under the Town Planning Scheme. The Strategy identifies potential locations of artwork on public land, enabling developers to identify how cash in lieu contributions will be applied and benefit the precinct and ultimately their development. Objective: Increase awareness of public art as a significant cultural asset Due to the large value of developments, The Springs precinct as well as the adjacent Swan River will have a high concentration of public artworks. This provides an opportunity for the artworks to form part of a public art walking trail. Walking trails provide an excellent opportunity to promote public art and help to contribute to the public’s understanding of Western Australian contemporary art practice. Artworks may also be used in marketing material to help further define the image and identity of the City.



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FINANCIAL IMPLICATIONS A private development that exceeds $4.5 million within any of the nine precinct areas will require the developer to make a contribution of 1% of total construction costs to provide public art. Artwork can either be provided on site by the developer or alternatively, the developer of the site may choose to provide a cash-in-lieu contribution to the City of 1% of the total construction cost. ENVIRONMENTAL IMPLICATIONS There are no environmental implications at this time. SOCIAL IMPLICATIONS Ensure that the community has access to the services and facilities it needs

Assist in developing community capacity through public art projects

Enhances a sense of community and the image of Belmont. Committee Notes

The developer would be required to contribute 1% of the total cost of the development towards Public Art.

The developer has the option of either developing their own public art or making a cash-in-lieu contribution.

Public art will be administered through the Public Art Advisory Panel.

8.35pm Cr Dornford departed the meeting 8.37pm Cr Dornford returned to the meeting.

The purpose of the document is to encourage art and to encourage a variety of artists.

The intent of the artwork and the location need to be considered when looking at public art.



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COMMITTEE AND OFFICER RECOMMENDATION DORNFORD MOVED, POWELL SECONDED, That Council adopt ‘The Springs – City of Belmont Public Art Strategy’ as detailed in Attachment 2. CARRIED 5 VOTES TO 0

12. NEXT MEETING

The next meeting of the Standing Committee (Community Vision) will be held on Monday, 25 November 2013 commencing at 6.30pm.

13. CLOSURE

8.45pm The Presiding Member thanked all those for their attendance and closed the

meeting.


City of Belmont · Cr M Bass East Ward Cr P Marks, Ex Officio East Ward Cr J Powell South Ward Cr G...

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