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CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.0 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14
CITY & INDUSTRIAL DEVELOPMENT CORPORATION OF MAHARASHTRA LIMITED
Name of Work : Construction of Recreation Centres (Virangula Kendra) in various Gardens at New Panvel.
cidco.maharashtra.etenders.in
Price : ` 5,250/- (Rupees Five Thousand Two Hundred Fifty only)
(including 5% VAT (Non-Refundable))
:OFFICE :
THE CHIEF ENGINEER (SOUTH) CIDCO OF MAHARASHTRA LIMITED,
3
C. A. No.09/CIDCO/EE(PNL-I)/2013-14
Due on : 01/04/2014 to 04/04/2014 on website
RD FLOOR, CIDCO BHAVAN, CBD-BELAPUR, NAVI MUMBAI.
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.1 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14 Name of Work : Construction of Recreation Centres (Virangula Kendra) in
various Gardens at New Panvel.
Sr. No.
INDEX
Description Sl. Pg. No.
1. Index 1 2
2. Notice Inviting Bid 3 5
3. Bidding Programme 6 6
4. Format for Documents to be filled & uploaded by the intending bidder with technical bid for evaluation based on Mandatory Eligibility Criteria
7 7
5. Notice of Bid & Instructions to the Bidders 8 17
6. Undertaking by the Bidder while Submission of Bid 18 20
7. Special Conditions of Contract 21 51
8 Proforma of :
a) Contract Agreement 52 55
b) Bank Guarantee in Lieu of Contract Deposit 56 60
c) Indenture Bond 61 65
d) Promissory Note 66 66
e) Indemnity Bond 67 68
f) Bank Guarantee in Lieu of E.M.D. 69 72
g) Affidavit for Preservation of Mangroves 73 74
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.2 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14
Sr. No. Description Sl. Pg. No.
9. General Conditions of Contract 75 190
10. Proforma Agreeing to General Conditions of Contract 191 191
11. Notes & Preambles to Schedule of Rates & Quantities
(Schedule “A”)
192 198
12. Schedule “A” (Bill of Quantities) 199 215
13. Annexure “A” 216 217
14. Schedule “B” 218 218
15. Particular Specifications 219 322
16. List of Approved Makes / Brands 323 323
17. List of Drawings 324 324
18. Drawings 325 328
19. Corrigendum (if any)
________________ ___________________ Signature of Bidder Chief Engineer (South)
Date : Date :
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.3 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14
NOTICE INVITING BID
Notice Inviting Bid published in daily Marathi & Hindi News Papers
“Vartahar, Navakal & Navbharat” dated 21/02/2014
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.4 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14
NOTICE INVITING BID CIDCO of Maharashtra Limited through the process of e-tendering invites “ON LINE” item rate percentage bid from the reputed experienced prospective bidders, registered with CIDCO Ltd., Maharashtra State PWD, CPWD, MJP, MIDC, MCGM in appropriate class & category, who have completed work of similar nature for the work mentioned below:
Sr. No. Description Details
1. Name of Work Construction of Recreation Centres (Virangula Kendra) in various Gardens at New Panvel.
2. C.A. No. 09/CIDCO/EE(PNL-I)/2013-14 3. Cost put to the Bid ` 74,56,277.22 4. E.M.D. ` 75,000/- 5. Registration Class Class – IV (A) & above 6. Completion Period 09 (Nine) Months (including monsoon) 7. Cost of Blank Bid
Document ` 5,250.00 (including 5% VAT (Non-Refundable))
ELIGIBILITY CRITERIA 1) Pre-qualification “On-Line” submission shall be accompanied by attested
copies of a) Registration in appropriate Class & Category. b) Sales Tax Certificate (MVAT). c) Income Tax Permanent Account Number are mandatory.
2) The Bidder should have experience of similar type and nature of work
completed in last five (05) years, without constrain of quantum of work. 3) Joint Venture/Consortium are not permitted.
NOTES: 1) For Pre-qualification on-line submission shall be accompanied by attested
copies of Registration, valid Bank solvency certificate, sales tax certificate (MVAT), Income Tax Permanent Account No., list of technical staff, list of plant, machinery & equipments, list of works & it’s magnitude, executed in last Five years along with work completion certificates, list of works in hand.
The applicant should also produce original documents for verification if called for. Failure to attach necessary documents with application will render applicant ineligible for qualification of Bid without any intimation.
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.5 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14 2) CIDCO reserves right to reject any or all Bids without assigning any reason
and the same shall be at the entire discretion of CIDCO. CIDCO’s decision in this respect shall be final and binding.
3) Conditional Bids shall be summarily rejected. 4) The offer shall remain valid for a period of one hundred twenty (120) days
from the date of submission of Bid. 5) The Bidders eligible on the basis of CIDCO’s registration & having fixed
EMD with CIDCO will have to enclose the valid EMD exemption certificate in appropriate amount issued by CIDCO. In case the Bidder who have fixed EMD for an amount less than required EMD, will have to pay the balance amount of EMD. In remaining cases the eligible Bidder has to pay full EMD, as prescribed in the Bid Document.
6) Bid document price money of ` 5,250/- (including 5% VAT (non-refundable)) will be accepted by Demand Draft only, drawn in favour of “CIDCO LTD”, payable at Navi Mumbai and scanned copy of the Demand Draft shall be uploaded before purchase of Bid.
7) For further details regarding the above, contact Executive Engineer (PNL-I), CIDCO Ltd., 1st
website –
Floor, CIDCO Nodal Office, Sector – 1(S), New Panvel (East), Navi Mumbai. Tel. No. 022- 2745 2288.
8) For any details regarding e-Tendering system in CIDCO, please contact service provider M/s. Sify NexTenders (India) Pvt. Ltd. Mob. No.: 9167969614.
www.nextenders.com., http://cidco.maharashtra.etenders.in 9) Bidders are required to pay charges to the service provider M/s. Sify Nex
Tender (India) Pvt. Ltd. for uploading the main Bid Document. Chief Engineer (South) CIDCO Limited.
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.6 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14
BIDDING PROGRAMME
Name of Work: Construction of Recreation Centres (Virangula Kendra) in various Gardens at New Panvel.
C. A. No.: 09/CIDCO/EE(PNL-I)/2013-14
Sr.No.
CIDCO Stage Vendor Stage Start Date & Time (dd.mm.yy/hh:mm)
Expiry Date & Time (dd.mm.yy/hh:mm)
1 Main Bid Preparation & Release
26.02.2014/10.01 Hrs. 28.02.2014/17.00 Hrs.
2 Main Bid Document Purchase & Download
28.02.2014/17.01 Hrs. 14.03.2014/17.00 Hrs.
Date of Receipt of Queries from Bidders
14.03.2014/17.01 Hrs. 19.03.2014/17.00 Hrs.
Reply to Queries 24.03.2014/15.00 Hrs. 3 Complete Technical
Preparation for Handover & Main Bid Schedule ‘A’
24.03.2014/15.01 Hrs. 31.03.2014/15.00 Hrs.
4 Close New Entries (Technical)
31.03.2014/15.01 Hrs. 01.04.2014/18.00 Hrs.
5 Close New Entries (Financial)
31.03.2014/15.01 Hrs. 01.04.2014/18.00 Hrs.
6 Handover the Prepared Documents
01.04.2014/18.01 Hrs. 04.04.2014/15.00 Hrs.
7 Opening & scrutiny Original Documents
04.04.2014/15.01 Hrs. 15.04.2014/15.00 Hrs.
8 Financial Bid Opening 15.04.2014/15.01 Hrs. 16.04.2014/17.00 Hrs.
1) Submission of original Demand Draft towards cost of Bid document, original EMD documents (Demand Draft / Bank Guarantee) and undertaking for submission of Bid on 03.04.2014 during office hours in the office of Executive Engineer (PNL-I), CIDCO Ltd., 1st Floor, CIDCO Nodal Office, Sector – 1(S), New Panvel (East), Navi Mumbai / Superintending Engineer (P&K), CIDCO Ltd., 2nd Floor, CIDCO Nodal Office, Sector – 1(S), New Panvel (East), Navi Mumbai / Superintending Engineer (HQ), CIDCO Ltd., 3rd
2) Floor, CIDCO Bhavan, CBD-Belapur, Navi Mumbai.
Bidder may attend financial bid opening as mentioned above. No separate intimation will be given regarding Bid opening.
3) Online pre-Bid queries should be uploaded on e-mail I.D. [email protected] and the reply to these queries will be given as per time mentioned in Bidding Programme.
________________ ___________________ Signature of Bidder Chief Engineer (South)
Date : Date :
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.7 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14
PROFORMA –I Format for Documents to be filled & uploaded by the intending bidder with
technical bid for evaluation based on Mandatory Eligibility Criteria
Name of Work : Construction of Recreation Centres (Virangula Kendra) in various Gardens at New Panvel.
1 Name of Agency: a) Class of Registration & Validity: Ref page i) CIDCO Ref page ii) Others Ref page b) Sales Tax Certi.(MVAT) : Ref page c) Income Tax PAN No.: Ref page
2 Experience of similar type & nature of work completed in last five (05) years, without constraint of quantum of work
Y/ N
If yes , Name of Work: Ref. Page
i) Contact value : ii) Executed value of work : iii) Date of start : iv) Stipulated date of completion : v) Present status of work: Y/ N vi) Authority / Department: vii) Certificate enclosed at page no. : Ref. Page
Notes : 1) Read carefully the NIB & notes thereunder before filling this proforma. 2) Documents listed in this proforma will only be considered for evaluation.
All other documents to be submitted by the intending bidder shall be as per the 'Notes' in NIB.
3) All the documents shall be numbered & reference page numbers shall be mentioned in respective column of this proforma before uploading.
_________________ ___________________ Signature of Bidder Chief Engineer (South)
Date : Date :
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.8 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14
NOTICE OF BID AND INSTRUCTIONS TO BIDDERS
Name of Work : Construction of Recreation Centres (Virangula Kendra) in various Gardens at New Panvel.
1.0 BID DOCUMENTS
1.1 The Bidder should attach scanned copies of attested documents in PDF
format for “ON-LINE” submission.
2.0 BID PRICE AMOUNT
Bidders are required to submit the cost of Bid price amount of ` 5,250/-
(Rupees Five Thousand Two Hundred Fifty only) (including 5% VAT
(Non-Refundable)) by way of separate demand draft drawn in favour of
“CIDCO Ltd.” payable at Mumbai / Navi Mumbai and the same should
necessarily be scanned and uploaded in PDF format for downloading the
on-line Bid document.
3.0 EARNEST MONEY
The Bidder shall deposit and keep deposited (for the period specified
hereafter) with CIDCO a sum as shown in this Notice Inviting Bid as the
Earnest money. The Earnest Money shall be deposited in one of the
following forms.
(i) By Demand draft in favour of CIDCO Limited payable at Mumbai /
Navi Mumbai.
(ii) By an irrevocable and unconditional Bank Guarantee executed by a
Nationalised/Scheduled Bank located either in Mumbai or Navi
Mumbai in the form prescribed and valid for 180 days from the last
date prescribed for submission of Bid.
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.9 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14
E.M.D. in the form of irrevocable, unconditional Bank Guarantee will be
accepted only if, E.M.D. amount payable is equal or more than ` 1.00 lac
i.e. in the cases where estimated cost put to Bid is equal or more than `
100.00 lacs.
FIXED EMD : The agencies who are eligible to quote the Bids based on
CIDCO Registration and availing the facility of EMD Exemption by
depositing requisite amount with CIDCO Ltd., are required to pay the
difference in amount of EMD fixed for the present Bid and amount
already deposited with CIDCO Ltd., for availing the facility of EMD
exemption. The Bidder shall upload the same and also submit attested
copy of valid EMD exemption certificate issued by Executive Engineer
(NM), CIDCO Ltd. to the Bid issuing authority prior to opening of
financial bids.
The Bidders who are eligible for issue of Bid document on the basis of
registration other than CIDCO registration, shall not be eligible for
availing the facility of EMD Exemption and shall pay full EMD amount.
3.1 The failure or omission to deposit or keep deposited the Earnest Money
shall disqualify the Bidder for that Bid.
3.2 No interest shall be payable by CIDCO in respect of such deposited
Earnest Money.
3.3 The Earnest Money of an unsuccessful Bidder shall be refunded after the
final decision on the Bids or on expiry of the validity period whichever is
earlier on presenting receipt thereof.
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.10 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14 3.4 a) Invitation by CIDCO to submit the Bid on-line shall be a proposal and
the on-line submission of a Bid by the Bidder shall be an acceptance of
such proposal to win the contract. The Bidder shall not revoke his
offer or vary its terms and conditions without the consent of CIDCO
during the period of 120 days counted from the last day appointed by
CIDCO for submission of Bids on-line. If the Bidder shall revoke the
Bid or vary its terms or conditions contrary to his promise to abide by
this condition, the Earnest Money Deposited by him shall stand
forfeited to CIDCO without prejudice to its other rights and remedies.
Without prejudice to the foregoing clause, the Bidder shall be
disentitled to submit a Bid to CIDCO for execution of any civil work
for a period as may be decided by Chief Engineer (South) effective
from the date of such revocation or variations of the terms and
conditions of the Bid.
b) The authorized signatory of the lowest Bidder shall duly sign with their
company seal on each page of the hard copy of the Bid documents
prepared, within 7 (seven) working days after issue of Letter of
Acceptance (LOA).
3.5 If CIDCO shall accept the Bid and signify such acceptance to the Bidder,
the earnest Money so deposited with CIDCO by Demand Draft shall be
appropriated towards Performance Security payable by the contractor in
accordance with Condition No.10.1 of the General Conditions of Contract.
3.6 If the Bidder has deposited the Earnest Money by a Bank Guarantee and
he has been communicated the acceptance of his Bid by CIDCO and if he
fails or omits to furnish the Contract Deposit within 15 days in accordance
with condition No.10.1.1 of the General Conditions of Contract, CIDCO
shall be entitled to encash the Bank Guarantee.
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.11 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14
3.7 In case of the successful Bidder, on payment of the required amount of the
Contract Deposit, the Earnest Money Deposited in the form of Bank
Guarantee/Demand Draft/pay order shall be refundable to the Bidder in
the event of CIDCO deciding the award of the contract.
3.8 The E.M.D. of the successful Bidder shall be forfeited if :
3.8.1 The E.M.D. of the successful Bidder shall be forfeited if he
withdraws/revokes his offer or modifies/changes the same during the
validity of the Bid, or if after the acceptance of his Bid, the contractor fails
or neglects to furnish the balance Contract Deposit within 15 days.
3.8.2 The E.M.D. of the successful Bidder shall be entitled for forfeiture if he
fails to execute contract agreement within 30 days from the date of issue
of Letter of Acceptance.
3.8.3 The E.M.D. of the successful Bidder shall be entitled for forfeiture if he
fails to commence; the work within 30 days from the date of issue of
Letter of Acceptance.
3.8.4 The Bidders may also be dis-qualified for Bidding for further works in
CIDCO as provided in foregoing Clause No.3.4 on Sl.Pg.No.10.
4.0 INTERPRETATION OF CONDITIONS OF CONTRACT
The Bidder shall be deemed to have studied all plans, specifications, terms
and conditions of Bid and visited the site of work and made himself
acquainted with the site conditions, availability of labour, basic materials,
water, electricity, approach road to the site etc., before on-line submission
of Bid, whether the Bidder inspects them or not.
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.12 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14
The Bidder shall be deemed to have made independent enquiries about
probable taxes leviable by the local civic authority or the Government.
The ignorance about probable taxes to be paid either to the local civic
authority or to the government shall not be considered as an excuse. The
percentage quoted by Bidder shall be deemed to include all the taxes,
octroi, duties, royalties etc., payable under the rules to local civic
authority, and/or Government/Statutory body.
On-line submission of Bid implies that Bidder has read these conditions
and other contract documents of the Bid as well as the conditions of the
Bid and has made himself aware of the same as also about the conditions
and other factors having bearing on the execution of the order.
In case of difference of opinion or dispute regarding the interpretation of
Bid conditions, the interpretation of any of the conditions by Chief
Engineer (South) of CIDCO Limited shall be final and binding on the
Bidder.
5.0 MAIN BID DOCUMENT
Main Bid document shall be downloaded from the website. Any other
queries can be uploaded online as per the Bidding programme. Right to
issue Bid documents is reserved with CIDCO.
6.0 METHOD OF SUBMISSION OF BID
The complete Bid submission, “ON-LINE” on the website
cidco.maharashtra.etenders.in, can be made only after payment of
requisite fees through payment gateway of the service provider by pre-
qualified Bidders.
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.13 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14 6.1 Bid should be submitted through website http://cidco.maharashtra.
etenders.in and on-line only.
The scanned copy of the valid E.M.D. documents of appropriate amount in
PDF format shall be uploaded along with submission of on-line Bid.
Original Demand Draft towards cost of Bid document (Bid Price
Amount), original EMD documents (Demand Draft / Bank
Guarantee) and undertaking while submission of Bid shall be
submitted in sealed Envelope as prescribed in Bidding programme.
Financial bid will not be opened if the above documents are not
submitted as stipulated in the Bidding Programme. In no case the
Bid price amount should be clubbed with E.M.D. amount.
6.2 Late Bid offers : Bidder’s grievance / complaint on account of non-
submission of Bid due to problem in internet, electricity or any other
reason will not be considered.
7.0 METHOD OF OPENING OF BID
7.1 On line Technical Preparation received will be opened and scrutinized on
the date and time specified in the Bidding programme.
7.2 Financial Bid of those Bidders, who have fulfilled Eligibility Criteria, will
only be opened on the date and time specified in the Bidding programme.
The Bids will be opened in the presence of Bidders / their representative
through e-Bidding procedure at SAP Office, 6th Floor, CIDCO Bhavan,
CBD-Belapur, Navi Mumbai.
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.14 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14 7.3 CIDCO reserves the right to reject any or all offers. CIDCO is not bound
to give any reason for not considering such offer.
8.0 VALIDITY OF BID
Validity of the Bid shall be 120 days from the specified date of receipt of
Bid by CIDCO and there after until it is withdrawn by notice in writing
duly addressed to the authority opening the Bid. Such withdrawal by
Bidder will be effective from the date of receipt of notice by the Bid
opening authority.
9.0 IMPORTANT POINTS TO BE NOTED BY THE BIDDER
a] The on-line submission of Bid document should be done on website by
the eligible contractors as per Bid programme. The Bidder has to
quote only the percentage in figures. The percentage in words as also
the total quoted amount in figures is worked out automatically on the
web page.
b] The price-bid (percentage) shall be inclusive of all taxes, octroi, levies,
duties etc. to be paid by the Bidder for the work and claim for extra
payment on any such account shall not be entertained.
c] Bidder shall deemed to have studied all plans, specifications, terms and
made himself/themselves acquainted with the site and availability of
materials, power supply, water supply etc. before submitting the Bid.
d] At any time prior to the deadline for sale of Bid, the Employer may
amend the Bid documents by issuing Corrigendum.
e) Any corrigendum as well as clarification thus issued shall be a part of
the Bid documents and it will be assumed that the information
contained in the amendment have been taken into account by the
Bidder while submitting the Bid.
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.15 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14
f) To give prospective Bidders reasonable time in which to take the
amendment into account in preparing their Bids, the Employer shall
extend, at its discretion, the deadline for submission of Bids, in which
case, the Employer will notify all Bidders by placing it on website of
the extended deadline and the same will be binding on them.
g] The Employer is not bound to accept the lowest or any Bid. The
Employer reserves the right to reject any or all Bids received without
assigning any reasons whatsoever.
h] This detailed Notice Inviting Bid shall form part of Bid documents.
i] Income Tax as applicable on gross bill at percentage that will be in
force from time to time will be recovered from the contractor’s bills
and all payment including advances.
j] The successful Bidder is required to execute an agreement on stamp
paper of appropriate value in duplicate in the proforma attached with
the Bid documents. The agreement shall be signed within a period of
30 days from date of acceptance of the Bid.
10.0 ACCEPTANCE OF BID
Acceptance of Bid on behalf of the Employer shall be done by an officer
to whom the powers are delegated by the Employer.
11.0 EXECUTION OF CONTRACT AGREEMENT
The successful Bidder is required to execute a contract agreement in
duplicate in the form attached with the Bid documents on stamp paper of
appropriate value. The contract agreement should be signed within 30
days from the date of acceptance of the Bid.
12.0 The successful Bidder will be required to produce a valid contract labour
license issued in his favour under the provision of the contract labour
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.16 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14
(Regulation and Abolition) Act, 1970, before starting the work. On failure
to do so, the acceptance of the Bid is liable to be withdrawn and also the
earnest money is liable to be forfeited.
13.0 The Contractor shall pay the Contract Sales Tax and turnover tax etc.
directly to the Government. CIDCO shall not take any responsibility for
any kind of tax payment to the Government at any point of time.
14.0 Under Inter-state Migrant Workmen Act and /or Contract Labour Act, the
Contractor should obtain requisite license / registration Certificate under
the Act while engaging the migrant labour from other State.
15.0 Contractors quoting for the work in NMMC area must have valid
NMMC Registration Certificate under Cess Act.
16.0 Wherever the Bid is silent about the specifications, the work shall be
executed as per the Standard Specifications from PWD, Indian Standard
Specifications (Latest Version) for relevant items and specifications of the
Ministry of Road Transport & Highways and all specifications of
materials and workmanship.
17.0 SPLITTING OF WORK
CIDCO reserves the right to suitably increase/reduce the scope of work
put to this Bid. The right to split up the work in two or more parts is
reserved by the Employer and also the right to award the work to more
than one agency is reserved. The contractor shall have no claims
whatsoever on this account.
CIDCO OF MAHARASHTRA LIMITED Sl.Pg.No.17 C.A.NO.09/CIDCO/EE(PNL-I)/2013-14 18.0 The Bidder shall furnish truly & faithfully the foregoing information by an
Affidavit on a Non-Judicial stamp paper of appropriate value. If any
information so furnished shall be found to be untrue or false, the Bid shall
be liable to be dis-qualified and the Earnest Money / Performance Security
as the case may be accompanying such Bid shall stand forfeited to
CIDCO. If the information so furnished shall be found to untrue or
false during the currency of the contract, the Bidder shall be held to be
in default and the contract if any awarded to him shall be liable to be
terminated with its consequences.
19.0 Notice of Bid and these instructions to the Bidders shall form part of the
contract.
________________ ___________________ Signature of Bidder Chief Engineer (South)
Date : Date :