CIRCULAR Nº1January 31, 2014

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OFICINA SCOUT MUNDIAL - REGIÓN INTERAMERICANAWORLD SCOUT BUREAU - INTERAMERICAN REGION

CIRCULAR NO1Chairmen, International Commissioners, Chief Scouts and Chief Commissioners

Subject: Work plan and actions of the Interamerican Scout Committee 2013-2016

FIRST SESSION, PANAMA CITY

Building 172Ciudad del SaberCiudad de PanamáPANAMA

Phone (+507) 3171158Email interamerica@scout.orgWeb scout.org

January 31, 2014

San Rafael de Heredia, Costa Rica.

Dear Brother and Sister Scouts,

We wish again that for you the year 2014 will be one of prosperity, joy and peace.

The Interamerican Scout Committee (ISC) 2013-2016 began working at its first meeting held in Panama City on 17 & 18 January this year. This session had a special atmosphere, as different work groups were formed and in conjunction with our Regional Office the Committee determined the priorities for the coming years.

We here share the issues discussed in our session. It is our desire to improve communication processes and above all, respond positively to the trust that every National Scout Organization (NSO) has placed in our hands, and together take our Movement to as many young people as possible. The topics are below.

A. PRIORITIES FOR THE INTERAMERICAN SCOUT COMMITTEE.

1. Communication and support to NSOs: Concrete actions, approaching and fostering the process for support and strengthening communications about decisions of ISC, evaluation and improvement of service by the Interamerican Scout Office.

2. Messengers of Peace: To achieve before the end of the triennium 2013-2016 the goal of having all NSOs develop and implement at least one project. The Interamerican Scout Newsletter will include, from its next issue, a space to motivate young people in the region to be part of this programme, promote and invite NSOs to share their experiences.

3. Youth Participation: Promote, motivate, encourage and strengthen youth empowerment and participation at all levels in NSOs, providing the necessary training and support to assist in the continuity and quality of this process, by aligning the objectives of the Interamerican Youth Network to proposed activities.

4. Strengthen the development of the Interamerican Networks, intensifying and promoting all experiences generated regionally through continuous searches, to create new opportunities for cooperation with organizations and agencies that promote opportunities for young people in their educational development.

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B. REPRESENTATION, RESPONSIBILITIES AND SCOPE OF MANAGEMENT.

A specific attitude has been encouraged among ISC members, asking them to represent our region with responsibility, humility and a strong motivation to serve with joy. Our election was an invaluable honor bestowed by the NSO’s. We hope to motivate change and do things creatively. Listening to needs and responding to them promptly and with character, will undoubtedly be an important tool to create a bond of trust and continuous improvement.

C. JOINT WORK SESSIONS WITH THE PROFESSIONAL STAFF OF THE REGIONAL OFFICE.

Unity and mutual cooperation among the members of ISC and our professional staff is paramount to succeed in creating an environment of shared responsibility that allows us to try to meet our regional goals. Being elected for only a specific period strengthens Scouting regionally, if we develop a strong desire to respond, support and assist NSOs in their development and consolidation of efforts. The ISC has scheduled its next sessions and has determined an annual joint session at our Regional Office in Panama, with the professional staff to evaluate the process of progress in each of the areas and challenges that developed. The first step in this directionwas taken in our 2014 session with the participation of all professional staff of the Regional Office

Sessions 2014-2016

PLACE MONTH YEAR

Slovenia August (during the World Scout Conference) 2014

Panama January (Regional Office) 2015

Mexico October (during Interamerican Scout Summit) 2015

Panama January (Regional Office) 2016

USA During the Interamerican Scout Conference 2016

D. DEFINITION OF THE WORKING GROUPS OF ISC.

Issues such as governance, monitoring regional conference resolutions, the work of regional networks, etc. are paramount for the consolidation and improvement of regional processes. ISC members have assumed responsibilities for some areas in cooperation with our professional staff and volunteers from NSOs to some working groups, who will be confirmed in the coming weeks. (Appendix 1, Detailed Responsibilities)

E. REGIONAL PLAN, “COMBINING EFFORTS, MULTIPLYING RESULTS”.

As is well known to all, the 25th Interamerican Scout Conference, held in Buenos Aires - Argentina, in September 2013, approved the General Objectives of the Regional Plan. Following this the team of the World Scout Bureau - Interamerican Region worked on the development of the specific objectives, desired outcomes and indicators of achievement. This document was reviewed by the Executive Committee at its meeting held in Panama in November 2013, then it was sent to the persons who participate in regional networks asking for their comments. The document was then submitted to the ISC at its meeting held in Panama City. The document will be sent in the coming days to the NSOs requesting their review and input. Once the contributions are received, the document will be submitted to the Executive Committee for approval in May 2014. Thereafter, it will be distributed electronically to NSOs and hard copies distributed at the World Scout Conference in Slovenia.

This plan aims, in general, to advance the implementation of regional policies adopted at the Regional Conference in Argentina, which will advance the region in strategic areas and achieve an improvement in the quality of what is offered to our membership.

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F. ASSIGNMENT OF ISC MEMBERS FOR THE NSOs SUPPORT PROCESS.

This triennium will begin with a new process of accompaniment, monitoring and approach of the ISC members to the NSOs. At the end of the triennium 2010-2013 the ISC gave validity and formality to a process that promotes direct contact to our NSOs, where each member is to keep in touch with a particular group of NSOs, in conjunction with the staff of the Regional Office. The Objectives:

• Enable more effective, personalized and “on time” support for NSOs

• Provide a means to allow information-flows to and from the ISC

• Enable the collection of information, including the successes and challenges, especially in relation to the strategic priorities of WOSM and the region

• Provide a mechanism that allows/offers support that is “tailor made” and easily monitored, in order to measure impact.

In the coming days a special circular will be sent explaining the scope, considerations and process. Added is the list of NSOs with ISC members and professional staff. (See Appendix 2).

G. MESSENGERS OF PEACE WORKSHOP, GLOBAL ISSUES AND OTHER ASPECTS.

• Peter Illig - World Projects Coordinator and Cynthia Marquez - Global Coordinator of Messenger of Peace Projects from the Geneva office, conducted a workshop with ISC members to actively collaborate in the dissemination and strengthening of the project at regional level.

• We were visited by Dan Ownby and Oscar Palmquist, members of the World Scout Committee, who updated the ISC on the development of global issues related to the Global Support System for NSOs, the transfer of the Headquarters of the Central Office to Kuala Lumpur and first set of details for the next 40th World Scout Conference in Slovenia, in August this year.

• We received the visit of David Berg, Global Director of Organizational Development, from the Geneva Office, who expanded some issues related to his scope of work and the process of building a new vision of Scouting by 2023. That will be shared soon with NSOs for the purpose of achieving its validation in the next World Scout Conference.

• It was agreed to appoint, for a new period (2013-2016), Mr. William “Bill” Wallace as Regional Treasurer. Bill had carried out a commendable job with the Finance-working group in the previous three years and again the ISC placed its trust in his work.

• A formal request from the Scout Association of Mexico was tabled to host the 9th Inter-American Scout Summit in Cancun, Mexico in 2015. The ISC granted the request and agreed to hold it in October 2015. Information connected to this event will be reported in due course.

• The Interamerican Youth Network presented its work plan, which seeks to strengthen the process of youth participation and involvement of NSOs in this topic. The Coordinating Committee expressed its desire and commitment to bring about real change and have taken on the challenge with great responsibility. The ISC has determined the process of youth participation as one of its priorities.

• In coordination with the Regional Office it was decided to prepare an assessment that seeks to measure the extent of the attention and services that our Office provides to the NSOs in the region.º

Surely, over the next months and years we will have an important task in which the active participation of each of you will be needed. Our young people face a changing and dynamic society where communication is an important factor in their daily lives. Social networks have changed the way our youth see the world, with one click a universe of opportunities is opened before their eyes. We then have a challenge to gain their attention, showing them the value of our Movement and of completing their education and playing a positive and active role in society.

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Every time we attract young people to be part of our movement we will be giving an opportunity to the community to have people who are determined to create a better world, people with a more humane sense, love, respect for life and an idea in their minds to be promoters of peace.

As adults we are responsible to listen, understand and help them in promoting their dreams. We have to be positive examples. Let us remember the paths we ha taken, learning from our mistakes and what has made us what we are today. Lord Baden-Powell based our Movement on trust in our youth, supporting their growth as self-sufficient individuals and developing their capacities and life skills. It is our responsibility to pass on our experience and patience. Young people also have the right to make mistakes and we have a duty to understand and support them.

Whenever we wear a scarf, whatever our color and hue according to our countries or local groups, we represent a Movement that gives our youth an opportunity for life and a chance to be happy. A gift has been placed in the hands of each one of you and us. Let us strive to be creative and face the challenges that society presents to us and do not let misfortune limit our dreams and hopes for a better world. God will help us in this mission.

We will be in touch,

A big hug,

Leonardo Morales MoralesChairman - Interamerican Scout CommitteeWorld Organization of Scout Movementlmorales@scout.org

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ANNEX 1 INTER NETWORK AND WORKING GROUPS CORES COORDINATORS

NAME OFTHE WORK GROUP

MEMBER (S)OF THE ISC

PROFFESSIONAL STAFF

FinanceKent Clayburn

Steve KentLeonardo Morales

Raúl Sánchez

GovernanceRicardo Stuber Rafe Lucado

Matías Rodriguez AróJosé Gabriel Criollo

Messengers of Peace(Includes regional committee MOP)

Kent ClayburnRafe Lucado

Aomori MatsumotoJose Antonio Hernández

José Gabriel Criollo

Follow up to resolutions of the Interamerican Scout Conference, Argentina 2013

Lorena GudiñoTiago Lacerda Raúl Sánchez

Follow-up to a ICS agreements Lorena Gudiño Raúl Sánchez

Preparation Interamerican Scout Conference Houston 2016

Leonardo MoralesRicardo Stuber Raúl Sánchez

Interamerican Scout Moot Peru 2017

Luiz SilvestriRosario Mayorga

Matías Rodriguez AróMauricio Veayra

Interamerican Scout Jamboree/CamporeeEcuador 2016

Lorena GudiñoZaida Joaquim Mauricio Veayra

Developing protocols for delivering regional awards Rafe LucadoJosé Antonio Hernández José Gabriel Criollo

Disaster prevention Luis Silvestri Raúl Sánchez

NSOs Global Support Group Steve Kent Ralf Dillmann

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CORES COORDINATORS

NAME OFTHE NETWORK

MEMBER (S) OF THE ISC VOLUNTEER (S) STAFF

Youth Leonardo Morales

Aomori Matsumoto (Mexico)Illiene Corsen (Curaçao)Tiago Lacerda (Brazil)

Matias Rodriguez Aró (Argentina)

Mauricio VeayraJosé Gabriel Criollo

Youth ProgrammeLuis SilvestriZaida JoaquinIliene Corsen

Johnson Cansario (Colombia) Mauricio Veayra

Adults in ScoutingRafe Lucado

Rosario MayorgaAomori Matsumoto

Daniel Vázquez (Argentina) Ralf Dillmann

Institutional Development

Ricardo StuberAomori Matsumoto

Humphrey SchurmanMatias Rodriguez Aró

Emanuel Porcelli (Argentina) José Gabriel Criollo

Environment, Development and Peace

Lorena GudiñoLeonardo Morales

Tiago LacerdaRosa María Yacarini (Peru) Mauricio Veayra

CommunicationsSteve Kent

Iliene CorsenTiago Lacerda

Patrícia Diniz (Brazil) José Gabriel Criollo

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ANNEX 2ASSIGNMENTS OF MEMBERS OF THE INTERAMERICAN SCOUT COMMITTEE TO NSOs

COUNTRY MEMBER (S) OF THE ISC STAFF

Argentina Ricardo Stuber Luiz Mazetti

Aruba Leonardo Morales Ronald Richardson

Bahamas Steve Kent Ronald Richardson

Barbados Humphrey Schurman Ronald Richardson

Belize Steve Kent Ronald Richardson

Bolivia Ricardo Stuber Luiz Mazetti

Brazil Luis Silvestri Luiz Mazetti

Canada Kent Clayburn Ronald Richardson

Chile Luis Silvestri Luiz Mazetti

Colombia Rosario Mayorga Ralf Dillmann

Costa Rica Lorena Gudiño José Gabriel Criollo

Curaçao Humphrey Schurman Ronald Richardson

Dominica Humphrey Schurman Ronald Richardson

Dominican Republic Rafe Lucado Mauricio Veayra

Ecuador Rafe Lucado José Gabriel Criollo

El Salvador Leonardo Morales José Gabriel Criollo

U.S.A. Lorena Gudiño Ronald Richardson

Grenada Steve Kent Ronald Richardson

Guatemala Kent Clayburn Raúl Sánchez

Guyana Humphrey Schurman Ronald Richardson

Haiti Leonardo Morales Ronald Richardson

Honduras Lorena Gudiño Mauricio Veayra

Jamaica Kent Clayburn Ronald Richardson

Mexico Rosario Mayorga Mauricio Veayra

Nicaragua Rafe Lucado Ralf Dillmann

Panama Rosario Mayorga Raúl Sánchez

Paraguay Luis Silvestri Luiz Mazetti

Peru Luis Silvestri Ralf Dillmann

Saint Lucia Zaida Joaquin Ronald Richardson

Saint Vincent and the Grenadines Zaida Joaquin Ronald Richardson

Suriname Zaida Joaquin Ronald Richardson

Trinidad and Tobago Zaida Joaquin Ronald Richardson

Uruguay Ricardo Stuber Luiz Mazetti

Venezuela Rosario Mayorga Raúl Sánchez Vaca