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Providing & Fixing of Network Active ComponentCA NO.05/CIDCO/SM/2018-19

CITY AND INDUSTRIAL DEVELOPMENT CORPORATION OF MAHARASHTRA LIMITED

(Government of Maharashtra Undertaking)

RFP for Providing & Fixing of Network Active Components in CIDCO Bhavan, Raigad Bhavan & Airport Office at CBD-

Belapur, Navi Mumbai-400614

Ref No.: C.A. No. 05/CIDCO/SM/2018-19

RFP Document Fee: Rs.5,250/- including 5% GST (Non-Refundable)

EMD Amount Rs.1,50,000/- (One Lakh Fifty Thousand only)

(Refundable without interest)

Systems Manager,Data Centre, First Floor, CIDCO BhavanCBD Belapur, Navi Mumbai - 400 614Contact number: 022-67918699/022-67918565Fax: 022-67918166 email: [email protected] -2018

City and Industrial Development Corporation of Maharashtra Ltd.

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http://www.cidco.maharashtra.gov.in/Home_Marathi1.aspx


INDEX1. Disclaimer 1

2. Glossary 3

3. Key Terms 4

4. Invitation for Proposal 5

5. Bidding Schedule5.1 Other Important Information Related to Bid

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6. Introduction6.1 About CIDCO6.2 Instructions to Bidders

6.2.1 General6.2.2 Purpose6.2.3 Cost of RFP6.2.4 Transfer of RFP6.2.5 Eligibility6.2.6 Examination of RFP Documents6.2.7 Conflict of Interest6.2.8 Compliant Proposals / Completeness of Response6.2.9 Fraud and Corruption6.2.10 Participation of Government Employees6.2.11 Consortium6.2.12 Sub-contracting

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7. Pre-qualification Criteria7.1 Earnest Money Deposit (EMD)7.2 Queries / Clarifications on the RFP7.3 Supplementary Information/Corrigendum/Amendment to the RFP7.4 Proposal Preparation Costs7.5 Only One Proposal7.6 CIDCO’s right to terminate the process7.7 Non-Disclosure Agreement7.8 Modification, Substitution or Withdrawal of Proposals7.9 Language of Bids 7.10 Ownership of Solution and Documents Prepared by the Successful

Bidder

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8. Instructions for Online Bid Submission 16


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INDEX8.1 Procedure for Submission of Bids8.2 Bid Submission8.3 Commercial Proposal8.4 Period of Validity of Proposal8.5 Correction of Errors in Commercial Proposal8.6 Prices and Price Information8.7 Discount8.8 Conditions under which this RFP is issued8.9 Rights to the Content of the Proposal8.10 Non-conforming Proposals8.11 Disqualification8.12 Acknowledgement of Understanding of Terms8.13 CIDCO Site Visit by Bidder8.14 Bid Opening and Proposal Evaluation Process8.15 Bid Opening Sessions8.16 Overall Evaluation Process8.17 Evaluation of Pre-qualification Proposals8.18 Evaluation of Technical Proposals8.19 Technical Evaluation Methodology8.20 Evaluation of bid using QCBS Procedure(70:30)8.21 Technical Bid Evaluation criteria & Marking System8.22 Award of Contract8.23 Award Criteria8.24 Right to accept and to reject any Proposal8.25 Notification of Award8.26 Performance Bank Guarantee8.27 Signing of Contract8.28 Failure to agree with Terms and Conditions of this RFP8.29 Payment schedule & Terms

9. Scope of Work General Requirement Network Switches Installation & Commissioning Execution Timeline Training

9.1 Project Location9.2 Overview of Project Scope & Deliverables

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INDEX9.3 CIDCO’s Roles & Responsibilities

10. General Terms and Conditions10.1 Applicable Law10.2 Officer In-charge10.3 Taxes and Duties10.4 Confidential Information10.5 Change in Laws and Regulations10.6 Force Majeure10.7 Change Orders and Contract Amendments10.8 Settlement of Disputes10.9 Extensions of Time

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11. Termination11.1 Termination by CIDCO11.2 Termination by Bidder11.3 Assignment

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12. Annexure12.1 Annexure – I: Request for Clarification12.2 Annexure – II :Instructions for Pre-qualification Proposal12.3 Annexure III: Instructions for Technical Proposal12.4 Annexure – IV: Commercial Proposal12.5 Annexure – V: Detail of Buyback Items 12.6 Annexure- VI : Instructions for Commercial Proposal12.7 Annexure – VII : Summary of Projects done by bidder in area of

Networking & IT services 12.8 Annexure – VIII : Format for proposed Project Manager

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13. Format 13.1 Pre-Qualification Cover Letter13.2 Declaration of not being banned by any Government Organization13.3 Format of Affidavit13.4 Power of Attorney13.5 No Conflict of Interest13.6 Non-Disclosure Agreement13.7 Format for Furnishing General Information13.8 Annual Turnover Format13.9 Net worth Format13.10 Technical Bid Cover Letter

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INDEX13.11 Undertaking on Key Personnel13.12 Commercial Proposal Covering Letter13.13 Performance Bank Guarantee Format

14. Master Service Agreement14.1 Draft Agreement

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15. Technical Compliance 6616. Proposed Diagram 77


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DISCLAIMER

1. The information contained in this Bid Document or subsequently provided to Bidders, whether verbally or in documentary form or otherwise by or on behalf of CIDCO, or any of its employees, is provided to Bidders on the terms and conditions set out in this BID document and such other terms and conditions subject to which such information is provided.

2. This BID document is neither an agreement nor an offer by CIDCO to the prospective Bidders or any other person. The purpose of this BID document is to provide interested parties with information to assist in the formulation of their Proposals for selection pursuant to this BID . This BID document includes statements, which reflect various assumptions and assessments arrived at by the CIDCO in relation to the work. Such assumptions and statements do not purport to contain all the information that each Bidder may require. This BID may not be appropriate for all persons, and it is not possible for CIDCO, or its employees, to consider the objectives, technical expertise and particular needs of each party who reads or uses this BID. The assumptions, assessments, statements and information contained in this BID document may not be complete, accurate, adequate or correct and each Bidder should conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments and information contained in this BID document and obtain independent advice from appropriate sources.

3. CIDCO, or its employees, make no representation or warranty and shall have no liability to any person, including any Bidder, under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or


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expense which may arise from or be incurred or suffered on account of anything contained in this BID or otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the BID and any assessment, assumption or information contained therein or deemed to form part of this BID document.

4. CIDCO may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, its assessment or assumptions contained in this BID document. Such changes shall be intimated to all the Bidders. In case additional period for submission, if required due to such amendments, is necessitated the same shall be intimated to all the Bidders.

5. The issue of this BID document does not imply that CIDCO is bound to select or to appoint any Bidder or agency and it reserves the right to reject all or any of the Bidders without assigning any reasons whatsoever.

6. CIDCO reserves the right not to proceed with the Bidding Process at any time or stage, without notice or liability, and to reject any or all Bid(s) without assigning any reasons whatsoever.


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2.Glossary

Terms Definitions

PMC Project Management Consultant

BoM Bill of Material

CIDCO City Industrial and Development Corporation of Maharashtra Ltd.

EMD Earnest Money Deposit

GoM Government of Maharashtra

GTC General Terms & Conditions

HOD Head of Department

IT Information Technology

MIS Management Information System

PBG Performance Bank Guarantee

PM Project Manager

RFP Request for Proposal

SLA Service Level Agreement

SI System Integrator

TCV Total Contract Value


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3. Key Terms

For the purpose of this RFP, some key terms have been defined as below:

Term Definition

Acceptance Acceptance of the proposed solution by CIDCO after clearance by the ‘Third Party Assessment and Acceptance Agency deployed by CIDCO’.

Auditor Auditor shall mean the Statutory Auditor of a company

Bid/ Proposal This means the documents in their entirety comprising of the pre-qualification Proposal, Technical and Commercial Proposal, clarifications to these, technical presentation/ demo submitted by the Bidder, in response to the RFP, and accepted by CIDCO.

Bidder(s) Eligible, reputed, qualified IT Agencies/ Firms/Companies with strong technical and financial capabilities for Providing & Fixing of Network Active Component

Business Day This means any day that is not a Sunday or a public holiday (as declared by Government of Maharashtra).

Contract / Project Period

The time period from date of signing of Contract with selected Bidder till 6 months or as further extended by CIDCO.

Day A period of 24 hours running from midnight to midnight. It means "calendar day" unless otherwise stated. Where, because of a difference in time zone, the calendar day in one country differs from another country then the calendar day shall be deemed to be the calendar day applicable to India.

Deliverables The documents and activities related to the setting up and operations of Project in CIDCO, as defined in the RFP.

EMD This refers to the amount to be deposited by the Bidders to CIDCO to demonstrate commitment and intention to complete the process of selection of Bidder.

End of Contract This refers to the time when the Contract Period has ended.

Government Services

Services that are offered by CIDCO or any of their agencies/ undertakings, through any of the service delivery channels as outlined in this RFP

RFP/ Tender This means the Request for Proposal released vide Bid document No CA No.05/CIDCO/SM/2018-19 dated June 2018, containing the


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Term Definition

technical, functional, commercial and operational specification for Providing & Fixing of Network Active Component including all clarifications/addendums, explanations and amendments issued by CIDCO in respect thereof.

CIDCO CIDCO , Government of Maharashtra

Total Contract Value/Contract Value

Value (inclusive of all taxes, levies and duties) finally agreed between CIDCO and the Bidder for the delivery of Services mentioned in the RFP (after negotiations with the selected Bidder); which will be the maximum value payable to the Bidder for this Project.

Turnover The total amount of gross receipts, on account of sales done/services provided by the entity in the normal course of business, as per the annual report and as adjusted with any qualifications in the auditors’ report.

Users This refers to users of the System who are internal to CIDCO including its offices, its corporations and agencies and their employees etc.

Priority Users This refers to users who have been designated as priority personnel by CIDCO.

4.Invitation for Proposal

1. CIDCO hereby invites Proposals from reputed, competent and professional Information Technology (IT) Services companies, who meet the minimum eligibility criteria as specified in this bidding document for the “Providing & Fixing of Network Active Component as detailed in the RFP document.

2. The complete bidding document shall be published on https://cidco.maharashtra.etenders.in for the purpose of downloading. The downloaded bidding document shall be considered valid for participation in the electronic bidding process (e-Procurement/ e-Tendering) subject to the submission of required tender/ bidding document fee and EMD online, failing which the bid will be summarily rejected.

3. Bidder is advised to study this RFP document carefully before submitting their proposals in response to the RFP Notice. Submission of a proposal in response to this


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https://cidco.maharashtra.etenders.in/


notice shall be deemed to have been done after careful study and examination of this document with full understanding of its terms, conditions and implications.


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5.Bidding Schedule

Sr. No.

CIDCO Stage Bidder Stage

Start Date & Time

(dd.mm.yy)

Expiry Date & Time

(dd.mm.yy)(hh:mm) (hh:mm)

1 Main Bid Preparation & Release 11/12/2018 11/12/2018

11.00 Hrs. 17.00 Hrs.

2 Main Bid Document Purchase

11/12/2018 31/12/201817.01 Hrs. 15.00 Hrs.

3 Queries by the

bidder by email to Tender inviting

officer

11/12/2018 20/12/201817.01 Hrs. 17.00 Hrs.

4Replies to Bidder’s

query as corrigendum

26/12/2018 28/12/2018

17.01 Hrs. 17.00 Hrs.

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Complete Technical & Financial Bid Preparation for

Online Submission of Document, Main Bid Financial Proposal

document & Online bid

11/12/2018 31/12/2018

17.01 Hrs. 15.00 Hrs.

6Close New Entries

(Technical & Financial)

31/12/2018 01/01/2019

15.01 Hrs. 17.00 Hrs.

7 E-Handover of the

prepared document (e-confirmation of online transfer of

document)

01/01/2019 02/01/2019

17.01 Hrs. 17.00 Hrs.

8Opening & scrutiny Original Document

(Technical bid opening & Scrutiny)

02/01/2019

07/01/2019

17.01 Hrs. 15.00 Hrs.

9 Financial Bid Opening

07/01/2019

08/01/2019

15.01 Hrs. 17.00 Hrs.

1. All bidders are required to submit Undertaking for submission of Bid (if uploaded) within 3 working days from the date of Technical Bid Opening during office hours in the office of System Manager, CIDCO Ltd., 1st Floor, CIDCO Bhavan, CBD Belapur, Navi Mumbai-400 614. The failure or omission to submit the original documents as said above shall disqualify the bidder for this bid and also debar the agency for issue of bids for further one year.


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2. Bidder may attend financial bid opening as mentioned above. No separate intimation will be given regarding Bid opening.

5.1 Other Important Information Related to Bid

Sr. No.

Item Description

1. Earnest Money Deposit (EMD) online submission

Rs.1,50,000/-(Rupees One Lakh Fifty Thousand only)

2. Bid Validity Period (120) One-hundred-and-twenty days from the date of opening of Financial Bid

3. Last date for furnishing Performance Bank Guarantee to CIDCO (By successful bidder)

Within fifteen (30) working days of the date of notice of award of the contract or prior to signing of the contract whichever is earlier or as intimated in the work order issued by CIDCO

4. Performance Bank Guarantee (PBG) value

10% of contract value/ Bid value of successful bidder

5. Performance Bank Guarantee (PBG) validity period

PBG should be valid for 180 days from the day of completion of Contract period (Including 3 years warranty period).

6. Last date for signing contract As intimated in work order of CIDCO

6 Introduction

6.1 About CIDCO

City and Industrial Development Corporation of Maharashtra Ltd. (CIDCO) is a premier New Town Development Authority - developing Navi Mumbai, the project which began in the Yr. 1971. CIDCO was specially set up by the Government of Maharashtra as its fully owned company to plan and develop Navi Mumbai in a systematic manner. CIDCO began the city development process with the seed capital and raw land acquired by the from the Project Affected Person. The small acquired land parcels of Project Affected People has contributed to creation of city’s road network, railway corridor/ MRTS, agriculture produce market, office complexes, housing units, community centers, gardens, playgrounds etc. These facilities and amenities now cater to the requirement of


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nearly 20lakh people. The benefits of this development have been shared with the Project Affected Peoples on whose land the project is built. The proposed Navi Mumbai International Airport will further enhance the accessibility. The Navi Mumbai Special Economic Zone (NMSEZ) being developed at Dronagiri in southern Navi Mumbai is expected to tremendously boost the economic activity in this region. Planned and built by CIDCO, Navi Mumbai has the distinction of being the only city of India that has featured in the National Geographical Channel’s Super cities of the World Series (2007). Navi Mumbai, which is considered as the counter magnet to Mumbai, spreads over 344sq.km. This is being developed as a series of self-contained nodes strung along an efficient Mass Transport System. A host of unique projects such as Integrated Sea woods railway station commercial complex, International Diplomatic Enclave at Airoli, the CIDCO Exhibition Centre at Vashi, Central Park at Kharghar, Golf course and Country club at Kharghar and the like are expected to catapult Navi Mumbai on the World map. CIDCO is a self-sustaining organization, which gets its revenues mainly from selling plots, and built-up land for different land uses such as residential, commercial, industrial, etc. In some areas it also acts as the municipal organization.

6.2 Instructions to Bidders

CIDCO will select IT Companies competing as a single entity in accordance with the method of selection specified in these ‘Instructions to Bidders’ (ITB) for Providing & Fixing of Network Active Component. This Request for proposal is open to all Bidders meeting the pre-qualification criteria of the RFP.

6.2.1 General

a) While every effort has been made to provide comprehensive and accurate background information and requirements and specifications, Bidders must form their own conclusions about the solution needed to meet the requirements. Bidders and recipients of this RFP may wish to consult their own legal advisors in relation to this RFP

b) All information supplied by Bidders shall be treated as contractually binding on the Bidders, on successful award of the assignment by CIDCO on the basis of this RFP

c) No commitment of any kind, contractual or otherwise shall exist unless and until a formal written contract has been executed by or on behalf of CIDCO. Any notification of preferred bidder status by CIDCO shall not give rise to any enforceable rights by the Bidder. CIDCO may cancel this public procurement at any time prior to a formal written contract being executed by or on behalf of CIDCO

d) This RFP supersedes and replaces any previous public documentation & communications, and Bidders should place no reliance on such communications


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6.2.2 Purpose

The purpose of this RFP is to seek the services of reputed firm/agency, which shall provide, Providing & Fixing of Network Active Component. This document provides information to enable the bidders to understand the broad requirements to submit their bids. The detailed scope of work is provided in Section 4 of this RFP document.

6.2.3 Cost of RFP

a) RFP document will be made available to the Bidders in the public domain. RFP document will not be issued manually from CIDCO office. The RFP document can be downloaded from the CIDCO e-Tender Portal https://cidco.maharashtra.etenders.in

b) Before purchasing the RFP Document, Bidders shall first complete the registration Process in case they are not already registered with CIDCO e-Tender Portal https://cidco.maharashtra.etenders.in (Detailed process is displayed on the e-Tendering Portal)

c) For purchasing the RFP Document, Bidders shall pay a fee of Rs.5250/- (including 5% GST) using (Net-banking / Credit Card / Debit Card) at CIDCO e-Tender Portal https://cidco.maharashtra.etenders.in. Bidders can proceed for Bid Preparation only after completing payment of RFP Document Fees

6.2.4 Transfer of RFP

The RFP Document is not transferable to any other bidder. Bidder who purchases the document and submits the Bid shall be the same.

6.2.5 Eligibilitya) Only Bidders that are registered or incorporated in India are eligible to compete as

a single entity.b) The eligibility of the Bidder will be adjudged based on the prequalification criteria

mentioned in the RFP documentc) The Financial and Technical credential of the Single Entity shall only be considered

for evaluating the proposald) The Bidder should meet the requirement of submission of EMDe) Responsiveness: The Bidder should have submitted the proposal in accordance

with the guidelines in the Instructions to Bidders along with the following:

Sr. No.

Additional Qualifying RequirementSupporting documents to be

submitted with the Bid

1. EMD of ₹1,50,000/- (₹ One Lakh Fifty Thousand only)

Online Submission through Net-Banking / Credit Card / Debit Card /


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Sr. No.

Additional Qualifying RequirementSupporting documents to be


NEFT / RTGS at CIDCO e-Tender Portal https://cidco.maharashtra.etenders.in.

2. The Bidder should not have been banned or terminated from participating in any of the Tenders by Government of Maharashtra as on date of submission of the Bid. Also, the Bidder shall not be under a Declaration of Ineligibility for Corrupt or Fraudulent Practices with any of the Government or Public Sector Units.Government of Maharashtra refers to Government Departments, Public Sector Undertakings of the Government, Statutory Boards formed by the Government, Local Bodies in the State, Co-operative Institutions in the State, Universities and Societies formed by the Government.

A self-certified letter signed by the Authorized Signatory of the Bidder.

3. Power of Attorney in the name of the person signing the RFP

Power of Attorney, in the name of person signing the RFP, authorizing him to submit / execute this Agreement as a binding document.

4. Declaration of no Conflict of Interest Bidder shall furnish an affirmative statement as to the existence of, absence of, or potential for conflict of interest on the part of the Prospective Bidder, due to prior, current, or proposed contracts, engagements, or affiliations with the CIDCO.

5. Non-Disclosure Agreement Bidder shall submit a Non-Disclosure Agreement in the format prescribed in the RFP.


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6.2.6 Examination of RFP Documents

In preparing the Proposal, Bidder is expected to examine in detail the documents comprising the RFP. Material deficiencies in providing the information requested in the RFP documents may result in rejection of a Proposal.

6.2.7 Conflict of Interest

CIDCO requires that Bidder provides professional, objective and impartial advice and at all times hold the CIDCO’s interests paramount, avoid conflicts with other assignments or their own corporate interests and act without any consideration for future work. Bidder shall not be recruited for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of not being able to carry out the assignment in the best interest of the CIDCO.

6.2.8 Compliant Proposals / Completeness of Response

a) Bidder is advised to study all instructions, forms, terms, requirements and other information in the RFP documents carefully. Submission of the bid shall be deemed to have been done after careful study and examination of the RFP document with full understanding of its implications.

b) Failure to comply with the requirements of this paragraph may render the Proposal non-compliant and non-responsive and the Proposal may be rejected. Bidders must:

I. Include all documentation specified in this RFP;II. Follow the format of this RFP and respond to each element in the order as

set out in this RFP

6.2.9 Fraud and Corruption

The Bidders is required to observe the highest standard of ethics during the procurement and execution of such contracts. In pursuance of this policy, the following shall apply:

a) For the purpose of this provision, the terms are defined and are set forth as follows:

i. “Corrupt Practice” means behavior on the part of officials in the public or private sectors by which they improperly and unlawfully enrich themselves and/or those close to them, or induce others to do so, by misusing the position in which they are placed, and it includes the offering, giving, receiving, or soliciting of anything of value to influence the action of any such official in the procurement process or in contract execution

ii. “Fraudulent Practice” means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the borrower, and includes collusive practices among bidders (prior to or after bid


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submission) designed to establish bid prices at artificial, non-competitive levels and to deprive the borrower of the benefits of free and open competition

b) CIDCO will reject Proposal for award if it determines that the bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the contract

c) CIDCO will declare a Bidder ineligible either indefinitely or for a stated period of time, to be awarded a contract if it, at any time, determines that the Company has engaged in corrupt or fraudulent practices in competing for, or in executing, and the assignments awarded by CIDCO

6.2.10 Participation of Government Employees

a) Government employees are not permitted to undertake any assignment without the approval of the Government as per extant Government rules. In addition, no staff/ relatives of CIDCO staff should be proposed for participation in the assignment

b) In case the Bidder proposes any Government employee as an Expert, the Bidder shall deploy such personnel within the agreed deployment period and submit the NOC/ approval of the concerned Government Department prior to deployment

6.2.11 Consortium

Consortium of organizations/ companies is NOT allowed for the purpose of this bid.

6.2.12 Sub-contracting

Sub-Contracting is NOT allowed for the purpose of this bid.7.Pre-qualification CriteriaThe minimum eligibility criteria that should be satisfied by the Bidders are mentioned below. The formats for the Pre-qualification documents are given in the RFP document, unless specified otherwise.

Sr. No.

CriterionSupporting documents to be


PQ-1 Bidder should be, registered proprietorship Firm, Partnership Firm, LLP or Company registered under the Companies Act, 1956.

Copy of Certificate of Incorporation or registration signed by Authorized Signatory of Bidder. Document should clearly specify the date of incorporation.

PQ-2 Bidder should have average annual turnover of at least ₹ 10 Crore from Networking & IT services, over the previous 3 financial years as revealed by

Audited Balance Sheet and Profit & Loss Account Statement of the Bidder for each of the last 3 audited


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Sr. No.

CriterionSupporting documents to be


Audited accounts as on 31st March 2018. financial years Certificate duly signed by Chartered

Accountant of the Bidder for total turnover and turnover from Networking & IT Services.

PQ-3 The Bidder must have successfully deployed similar network system with minimum single Purchase order value above 75 Lakhs or two orders of 50 Lakhs each in the last 3 years in a Government Sector or PSU. Note : 50% valuation consider if work completed certification issued by the Non-Govt./Govt. undertaking agency.

Work Order + Work Completion Certificates from the client; OR Work Order + Phase Completion Certificate from the client

PQ-5 The Bidder should be of positive net worth during each of the last 3 financial years.

Copy of the Audited Balance Sheet of the Company(s)Certificate duly signed by Chartered Accountant of the Bidder certifying the positive Net Worth

PQ-6 Bidder Should submit Manufacturer’s Authorisation Form (MAF) from OEM for the product offered.

Signed by the Country Manager or National Sales Manager

Note : 50% valuation considered if work completion certificate issued by the Non-Govt./ Govt. Undertaking agency)

7.1 Earnest Money Deposit (EMD)

a) Bidders shall submit, along with their bids, EMD of ₹1,50,000/- (₹ One Lakh Fifty Thousand only). EMD shall be submitted online through Net-Banking / Credit Card / Debit Card / NEFT / RTGS at CIDCO e-Tender Portal https://cidco.maharashtra.etenders.in. Submission schedules for each of the methods for submission EMD may vary and it is requested to the Bidders to make a Note of the same before commencing Bid Preparation

b) The EMD of all unsuccessful Bidders would be refunded by CIDCO after the selection of Bidder. The Bid Security, for the amount mentioned above, of the successful Bidder would be returned upon submission of Performance Bank Guarantee (PBG) for an amount equal to 10% of Total Contract Value in the format


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provided in the RFP. PBG should be valid for 180 days from the day of completion of Contract period (Including 3 years warranty period).

c) No interest will be paid by CIDCO on the EMD amount and EMD will be refunded to the all Bidders (including the successful Bidder) without any accrued interest on it

d) The Bid submitted without EMD, mentioned above, will be summarily rejectede) The EMD may be forfeited:

i. If a Bidder withdraws its Bid during the period of Bid validityii. In case of a successful Bidder, if the Bidder fails to sign the Contract in

accordance with the terms and conditions

7.2 Queries / Clarifications on the RFP

Queries / Request for clarifications on the RFP shall be sent by Bidders through email only in the format specified in the RFP not later than the date and time specified in the ‘Bidding Schedule’. All the requests shall be addressed to CIDCO contact person assigned as mentioned in the ‘Bidding Schedule’. No request for clarification from any Bidder shall be entertained after the last date and time mentioned in the ‘Bidding Schedule’.CIDCO will endeavor to provide a complete, accurate, and timely response to all queries / clarifications to all the Bidders. However, CIDCO shall not make any warranty as to the accuracy and completeness of responses. The response to the queries will be published on https://cidco.maharashtra.etenders. Submit the query by email on [email protected].

7.3 Supplementary Information/Corrigendum/Amendment to the RFP

a) At any time prior to the deadline (or as extended by CIDCO) for submission of bids, CIDCO for any reason, whether at its own initiative or in response to clarifications requested by the Bidder may modify the RFP document by issuing Amendment(s) or issue additional data to clarify an interpretation of the provisions of this RFP. Such Supplements / Corrigendum to the RFP issued by CIDCO would be displayed on the e-Tendering Portal / Website of CIDCO and may additionally also be communicated by e-mail to the Bidders. Any such Supplement / Corrigendum / Amendment shall be deemed to be incorporated by this reference into this RFP

b) Any such Supplement / Corrigendum / Amendment will be binding on all the Bidders. CIDCO will not be responsible for any misinterpretation of the provisions of this Tender document on account of the Bidders failure to update the Bid documents based on changes announced through the website

c) In order to allow Bidders a reasonable time to take the Supplement / Corrigendum / Amendment(s) into account in preparing their bids, CIDCO, at its discretion, may extend the deadline for the submission of bids


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mailto:[email protected]

https://cidco.maharashtra.etenders./


7.4 Proposal Preparation Costs

The Bidder shall be responsible for all costs incurred in connection with participation in the RFP process, including, but not limited to, costs incurred in conduct of informative and other diligence activities, participation in meetings/discussions/presentations, preparation of Proposal, in providing any additional information required by CIDCO to facilitate the evaluation process, and in negotiating a definitive Service Agreement and all such activities related to the Bid process. This RFP does not commit CIDCO to Award a Contract. No reimbursable cost may be incurred in anticipation of award of the Contract for implementation of the Project.All materials submitted by the Bidder shall be the absolute property of CIDCO and no Copyright /Patent etc. shall be entertained by CIDCO.

7.5 Only One Proposal

If a Bidder submits or participates in more than one Proposal, such a Bidder shall be disqualified.

7.6 CIDCO’s right to terminate the process

CIDCO makes no commitments, explicit or implicit, that this process will result in a business transaction with anyone. Further, this RFP does not constitute an offer by CIDCO. The RFP does not commit CIDCO to enter into a binding Agreement in respect of the Project with the Bidders.

7.7 Non-Disclosure Agreement

The Bidder intending to submit the RFP documents shall submit a Non-Disclosure Agreement to CIDCO, in the format provided in the RFP document.

7.8 Modification, Substitution or Withdrawal of Proposals

No Proposal may be withdrawn in the interval between the deadline for submission of Proposals and the expiration of the validity period specified by the CIDCO. Entire EMD may be forfeited if any of the Bidders withdraw their Bid during the validity period.

7.9 Language of Bids

This bid should be submitted in English language only. If any supporting documents submitted are in any language other than English, then the translation of the same in English language is to be duly certified by the Bidder and submitted with the bid, and English translation shall be validated at CIDCO’s discretion.

7.10 Ownership of Solution and Documents Prepared by the Successful Bidder

All plans, specifications, designs, reports, other documents, patent and software including the all deliverables shall be absolute property of CIDCO. The Successful Bidder shall


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transfer to the CIDCO all Intellectual Property Rights in the deliverables or reports etc. The Successful Bidder shall not use anywhere, without taking permission, in writing, from the CIDCO and the CIDCO reserves right to grant or deny any such request.

8. Instructions for Online Bid Submission

Proposals must be direct, concise, and complete and must be submitted online only. CIDCO will evaluate the Bidder’s Proposal based on its clarity, relevance and the directness of its response to the requirements of the Project as outlined in this RFP.Bidders shall furnish the required information on their Technical and Commercial Proposals in the enclosed formats only. In case of any deviations in the format Bid will be liable for rejection.The following points need to be considered while submitting the bids:-

a) Bidders Tool Kit link (detailed Help documents, designed for bidders) has been provided on e-Tendering website (https://maharashtra.etenders.in/mah/toolkitBidder.asp) in order to guide through different steps involved during e-Tendering such as online procedure for tender document purchase, bid preparation, bid submission.

b) If any assistance is required regarding e-Tendering (registration / upload / download) please contact e-Tendering Help Desk on number: + 91 20 25315555 / +91 9167969614.

c) The tender document is uploaded / released on CIDCO e-Tendering website https://cidco.maharashtra.etenders.in. Tender document and supporting documents may be downloaded from above mentioned link. Subsequently, bid has to be prepared and submitted online ONLY on the e-Tendering portal.

d) Both the Bids (Technical as well as Commercial) shall have to be submitted online.e) The date and time for online submission shall strictly apply in all cases. The Bidder

should ensure that the tender is prepared online before the expiry of the scheduled date and time and then submitted online before the expiry of the scheduled date and time. No delay on account of any cause will be entertained. Bid not submitted online will not be entertained.

f) In the event of the specified date for the submission of Bids being declared a holiday, the Bids can be submitted online up to the appointed time on the next working day for which CIDCO will make necessary provisions.

g) CIDCO may, at its own discretion, extend the date for submission of bids. In such a case all rights and obligations of CIDCO and the Bidders shall be applicable to the extended time frame.

h) The Bid submitted as documents, by telex/telegram/fax/ email or any manner other than specified in point‘d’ of this section, will not be considered. No correspondence will be entertained on this matter.


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i) Printed terms and conditions of the bidders will not be considered as forming part of their bid.

j) The amendment will be notified on tendering website http://cidco.maharashtra.etenders.in. The amendment should be taken into consideration by the Bidders while preparing their bids.

8.1 Procedure for Submission of Bids

a) To view Tender Notice, Detailed Time Schedule, Tender Document for this Tender and subsequently download the Tender Document and its supporting documents, kindly visit following e-Tendering website: http://cidco.maharashtra.etenders.in

b) The Bidders participating first time for e-Tenders on GoM e-tendering portal will have to complete the Online Registration Process for the e-Tendering portal.

c) All Bidders interested in participating in the on-line e-Tendering process are required to obtain Class II or Class III Digital Certificates. The tender should be prepared & submitted online using individual’s digital signature certificate.

d) The interested Bidders will have to make online payment (using credit card/debit card/net banking/ cash card) of Rs. 1092/- (inclusive of all taxes) per bid per tender to online service provider of e-Tendering system at the time of entering online Bid Submission stage of the tender schedule.

8.2 Bid Submission

a) Submission of bids shall be in accordance to the instructions given in the Table below:

Particulars Instructions

EMD Online Payment of ₹1,50,000/- (₹ One Lakh Fifty Thousand only only) through Net-Banking / Credit Card / Debit Card / NEFT / RTGS at CIDCO e-Tender Portal https://cidco.maharashtra.etenders.in only.

RFP Document Fees

Online Payment of INR 5250.00 (including 5% GST) using (Net-banking / Credit Card / Debit Card) at CIDCO e-Tender Portal https://cidco.maharashtra.etenders.in.

Envelope A:Pre-Qualification /Technical Proposal

The Pre-Qualification / Technical Proposal shall be prepared in accordance with the requirements specified in this RFP and the formats are prescribed in the RFP as per Annexure-II & III. Each page of the Pre-qualification Proposal should be signed and stamped by the Authorized Signatory of the Bidder. The Pre-Qualification / Technical Proposal should be submitted through online bid submission process only.


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Envelope B: Commercial Proposal

The Commercial Proposal will be submitted only through online bid process.Scanned copy of the Covering Letter of the Commercial Proposal should be on the letterhead of the Bidder with a seal and signature of the authorized Signatory of the Bidder.

Note: The front page of the proposal document shall indicate the name and address of the Bidder.

b) CIDCO will not accept delivery of Proposal in any manner other than that specified in this RFP. Proposal delivered in any other manner shall be treated as defective, invalid and rejected

c) If any Bidder does not meet the Technical Evaluation Criteria, the Commercial Proposal of the Bidder shall be returned unopened to the Bidder

d) It is required that the all the Bids submitted in response to this RFP should be unconditional in all respects, failing which CIDCO reserves the right to reject the Bid

8.3 Commercial Proposal

a) Bidders should necessarily give the financial details in the format given in the RFP document. All the financial details should be given in the prescribed format only and in accordance to the details and terms and conditions as mentioned in the RFP. The Bidder is expected to understand the RFP in all respects

b) The Bidder is expected to price all the services proposed in the Technical Proposal. The Bid should be comprehensive and inclusive for all the services to be provided by the Bidder as per the scope of his work and must cover the entire Contract Period

c) CIDCO may seek clarifications from the Bidder on the Technical Proposal. Any of the clarifications by the Bidder on the Technical Proposal should not have any commercial implications. The Commercial Proposal submitted by the Bidder should be inclusive of all the items in the Technical Proposal and should incorporate all the clarifications provided by the Bidder on the Technical Proposal during the evaluation of the technical offer

d) Commercial Proposal shall not contain any technical information

8.4 Period of Validity of Proposal

a) The Proposals shall be valid for a 120 days from the date of submission of Bid. A Proposal valid for a shorter period may be rejected as non-responsive. On completion of the validity period, unless the Bidder withdraws his Proposal in writing, it will be deemed to be valid until such time that the Bidder formally (in writing) withdraws his Proposal


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b) In exceptional circumstances, at its discretion, CIDCO may solicit the Bidder's consent for an extension of the validity period. The request and the responses thereto shall be made in writing or by email

8.5 Correction of Errors in Commercial Proposal

a) Bidders are advised to exercise adequate care in quoting the prices. No excuse for corrections in the quoted figures will be entertained after the Commercial Proposals are received by CIDCO

b) The quoted price shall be corrected for arithmetical errors.c) In cases of discrepancy between the prices quoted in words and in figures, written

in words will prevails.d) The amount stated in the Commercial Proposal, adjusted in accordance with the

above procedure and shall be considered as binding on the Bidder for evaluation

8.6 Prices and Price Information

a) All the prices will be in Indian Rupeesb) All prices should be rounded off to the nearest Indian Rupees (If the first decimal

value is 5 (five) or above it should be rounded up and below 5 (five) should be rounded down

c) The price quoted in the Commercial Proposal shall be the only and maximum payment payable by CIDCO to the successful Bidder for completion of the contractual obligations by the successful Bidder under the Contract, subject to the terms of payment and performance levels specified in this RFP

d) The Total Contract Value should be inclusive of all costs including the costs towards transportation, insurance for the Contract Period, delivery charges, travel / stay, daily allowance or any other allowances with respect to their staff deployed for the execution of this Project before or after the award of the Contract

e) The price would be inclusive of all taxes, duties, charges and levies as applicable but excluding GST.

f) The prices, once offered, must remain fixed and must not be subject to escalation for any reason whatsoever within the period of the validity of the Proposal and the Contract. No revision of the Total Contract Value shall be made on account of any variations in costs of labor and materials, currency exchange fluctuations with international currency or any other cost component affecting the total cost in fulfilling the obligations under the Contract. A Proposal submitted with an adjustable price quotation or conditional Proposal may be rejected as non-responsive

g) Bidder should provide all prices, quantities as per the prescribed format given in the Commercial Bid format in the RFP document. In case the field is not applicable,


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Bidder must indicate “0” (zero) in all such fields. In case the Bidder leaves a cell blank, it will be taken as “0” (zero)

h) The payments would be made to bidder on the basis of the Total Contract value (inclusive of all taxes, levies, charges and duties but excluding GST) in the Commercial Proposal submitted only, subject to the terms of payment and performance levels specified in the Contract. No additional or separate payment shall be made for services that are to be delivered by the Bidder as part of his scope of work for this Project

i) All costs incurred due to delay of any sort, which is attributable to the Bidder, shall be borne by the Bidder

8.7 Discount

The Bidders are advised not to offer any separate discount. Discount, if any, should be merged with the quoted prices. Discount of any type, indicated separately, will not be taken into account for evaluation purpose.

8.8 Conditions under which this RFP is issued

a) This RFP is not an offer and is issued with no commitment. CIDCO reserves the right to withdraw the RFP and change or vary any part thereof at any stage. CIDCO also reserves the right to disqualify any Bidder should it be so necessary at any stage

b) Timing and sequence of events resulting from this RFP shall ultimately be determined by CIDCO

c) No oral conversations or agreements with any official, agent, or employee of CIDCO shall affect or modify any terms of this RFP and any alleged verbal Agreement or arrangement made by a Bidder with any CIDCO, agency, official or employee of CIDCO shall be superseded by the definitive Agreement that results from this RFP process. Verbal communications by CIDCO to Bidders shall not be considered binding on it, nor shall any written materials provided by any person other than CIDCO

d) Neither the Bidder nor any of the Bidder’s representatives shall have any claims whatsoever against CIDCO or any of their respective officials, agents, or employees arising out of or relating to this RFP or these procedures (other than those arising under a definitive service Agreement with the Bidder in accordance with the terms thereof)

e) Until the Contract is awarded and during the currency of the Contract, Bidders shall not, directly or indirectly, solicit any employee of CIDCO to leave CIDCO or any other officials involved in this RFP process in order to accept employment with the Bidder, or any person acting in concert with the Bidder, without prior written approval of CIDCO


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8.9 Rights to the Content of the Proposal

All Proposals and accompanying documentation of the Technical Proposal will become the property of CIDCO.

8.10 Non-conforming Proposals

A Proposal may be construed as a non-conforming Proposal and ineligible for consideration:If it does not comply with the requirements of this RFPIf the Proposal does not follow the formats requested in this RFP or do not appear to address the particular requirements of CIDCO

8.11 Disqualification

The Proposal is liable to be disqualified in the following cases or in case the Bidder fails to meet the bidding requirements as indicated in this RFP:Proposal not submitted in accordance with the procedure and formats prescribed in this document or treated as non-conforming ProposalDuring validity of the Proposal, or its extended period, if any, the Bidder increases his quoted pricesThe Bidder qualifies the Proposal with his own conditions

a) Proposal is received in incomplete formb) Proposal is not accompanied by all the requisite documentsc) Proposal is not accompanied by the EMDd) If the Bidder provides quotation only for a part of the Projecte) Information submitted in Technical Proposal is found to be misrepresented,

incorrect or false, accidentally, unwittingly or otherwise, at any time during the processing of the Contract (no matter at what stage) or during the tenure of the Contract including the extension period, if any

f) Commercial Proposal if enclosed with the Technical Proposalg) Bidder tries to influence the Proposal evaluation process by unlawful / corrupt /

fraudulent means at any point of time during the Bid processh) In case any one Bidder submits multiple Proposals or if common interests are found

in two or more Bidders, the Bidders are likely to be disqualified, unless additional Proposals/Bidders are withdrawn upon notice immediately

i) While evaluating the Proposals, if it comes to CIDCO’s knowledge expressly or implied, that some Bidders may have colluded in any manner whatsoever or otherwise joined to form an alliance resulting in delaying the processing of Proposal then the Bidders so involved are liable to be disqualified for this Contract as well as for a further period of three years from participation in any of the RFPs floated by CIDCO


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j) If the EMD, Pre-qualification Proposal, Technical Proposal contain any information on price, pricing policy, pricing mechanism or any information indicative of the commercial aspects of the Bid

k) Bidder fails to deposit the Performance Bank Guarantee (PBG) within 30 days or fails to enter into a Contract within 30 Business Days of the date of issue of Letter of Acceptance or within such extended period, as may be specified by CIDCO

8.12 Acknowledgement of Understanding of Terms

By submitting a Proposal, each Bidder shall be deemed to acknowledge that all sections of this RFP, including all forms, schedules, annexure, corrigendum and addendums (if any) hereto, has been carefully read and has been fully informed as to all existing conditions and limitations.

8.13 CIDCO Site Visit by Bidder

The Bidder may visit and survey the offices of CIDCO at a time to be agreed with CIDCO and obtain all information on the existing Layout, process and functioning of CIDCO that may be necessary for preparing the Bid document. Bidder need to understand the location of the Distribution/Access Switches to be install in details.

8.14 Bid Opening and Proposal Evaluation Process

8.15 Bid Opening Sessions

a) Bid opening will be conducted in two stageb) The Bid submitted without EMD, will be summarily rejected. Only those Bid for

which EMD is received will be eligible for openingc) Total transparency will be observed and ensured while opening the Proposals/Bidsd) CIDCO reserves the rights at all times to postpone or cancel a scheduled Bid

openinge) In the first stage, Pre-qualification Proposals would be opened. The EMD of the

Bidders will be opened on the same day and time, on which the Pre-qualification Proposal is opened, and bids not accompanied with the requisite EMD or whose EMD is not in order shall be rejected. Technical Proposals of Bidders who pass the Pre-qualification criteria will be opened

f) In the second stage, Commercial Proposal of those Bidders who’s Technical Proposals qualify, would be opened. All Bids would be opened in the presence of Bidders’ representatives who choose to attend the Bid opening sessions on the specified date, time and address

g) The Bidders’ representatives who are present shall sign a register evidencing their attendance. In the event of the specified date of Bid opening being declared a holiday for CIDCO, the bids shall be opened at the same time and location on the


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next working day. In addition to that, if there representative of the Bidder remains absent, CIDCO will continue process and open the bids of the all bidders

h) During Bid opening, preliminary scrutiny of the Bid documents will be made to determine whether they are complete, whether required EMD has been furnished, whether the Documents have been properly signed, and whether the bids are generally in order. Bids not conforming to such preliminary requirements will be prima facie rejected. CIDCO has the right to reject the bid after due diligence is done

8.16 Overall Evaluation Process

a) The Tender Evaluation Committee constituted by the CIDCO shall evaluate the bidsb) The Tender Evaluation Committee will review the Pre-qualification Proposal of the

Bidders to determine whether the requirements as mentioned in the RFP are met. Incomplete or partial Proposals are liable for disqualification. All those Bidders whose Pre-qualification Proposal meets the requirements would be selected for evaluation of the Technical Proposal.

c) The Tender Evaluation Committee shall review the Technical Proposal of the pre- qualified Bidders to determine whether the Technical Proposals are substantially responsive. Bids that are not substantially responsive shall be disqualified and the Tender Evaluation Committee reserves the right to seek clarification if required

8.17 Evaluation of Pre-qualification Proposals

a) Bidders, whose EMD and RFP Document Fees are found in order, shall be considered for Pre-Qualification criteria evaluation

b) Bidder shall be evaluated as per prequalification criteria mentioned in the RFP. The bidders who fulfil all the Pre-Qualification criteria will qualify for further Technical Evaluation

8.18 Evaluation of Technical Proposals

The evaluation of the Technical Proposals will be carried out in the following manner:

a) The Bidders' technical solution will be evaluated as per the requirements and evaluation criteria as spelt out in the RFP document. The Bidders are required to submit all required documentation in support of the evaluation criteria specified (e.g. detailed Project citations and completion certificates, client contact information for verification, profiles of Project resources and all others) as required for technical evaluation

b) Proposal Presentations: The Tender Evaluation Committee may invite each qualified Bidder to make a presentation to CIDCO at a date, time and venue decided by CIDCO. The purpose of such presentations would be to allow the


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Bidders to present their proposed solutions to the Committee and orchestrate the key points in their Proposals.

c) The Bidder should cover scope of work, complexity of implementation, end to end deliverables and critical success factor and as specified in the marking system clause no. 8.21.

d) At any time during the tender evaluation process, the Committee may seek verbal / written clarifications from the Bidders. The primary function of clarifications in the evaluation process is to clarify ambiguities and uncertainties arising out of the evaluation of the Bid documents. Verbal / Written clarifications provide the opportunity for the Committee to state its requirements clearly and for the Bidder to more clearly state its Proposal. The Committee may seek inputs from their professional and technical experts in the evaluation process

e) CIDCO reserves the right to do a reference check of the past experience stated by the Bidder. Any feedback received during the reference check shall be taken into account during the Technical evaluation process

8.19 Technical Evaluation Methodology

a) Each Technical Proposal will be assigned a Technical Score out of a maximum of 100 points (60 marks based on documents and 40 marks by presentation to TEC by the bidder)

b) In order to qualify for the opening of Commercial Proposal, the Bidder must get a minimum overall Technical Score of 70 (Seventy) out of 100.

c) The Commercial Proposals of Bidders who do not qualify technically shall be kept unopened in the e-Tendering system.

d) The technically shortlisted Bidders will be informed of the date and venue of the opening of the Commercial Proposals through email or written communication

8.20 Evaluation of bid using QCBS procedure (70:30)

The evaluation of the bids shall be done on QCBS (Quality and Cost Based Selection) Procedure shall be adopted with 70% weightage to Technical Bid and 30% weightage to Financial bids as per the marking system mentioned in RFP clause no 8.21.

8.21 Technical Bid Evaluation Criteria & Marking System

Evaluation Criteria Marks Document to be Submitted

1. Turn Over in Rs. 20 max Balance Sheet duly certified by CA/CS/Competent Authority

=>10 & < 15 Crore 05

=>15 & <20 Crore 10


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=>20 Crore 20

2. No of Network Qualified Engineer on Company’s Payroll

10 max Certificate from HR or Company Director or duly certified by competent Authority.

5 nos. 5

More than 5 nos. 10

3.Project Order Value for Networking & It services

10 max PO Copy + Completion Certificate or Part completion certificate

Less than 1 Crore 5

More than 1 Crore 10

4. ISO 9001 : 2015 or equivalent, certification valid as on date

10 max Copy of Certificate which shows the validity

Yes 10

No 0

5. Office for Support Service 10 max Document related to Office hiring/owned etc.

Mumbai/Navi Mumbai 10

Other Than above 5

6.Presentation to CIDCO Tender Evaluation Committee.

40 max Presentation Copy during Presentation

Design & Implementation Plan 25

Support System by Bidder 7.50

Support System by OEM 7.50


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Total 100 max

The total maximum points for evaluation of technical bid is 100 marks as mentioned above including the presentation to TEC.

Step -1 :The agency who qualify the prequalification criteria than proposal shall be considered for Technical evaluation.

Step-2 : The proposal submitted by the bidders would be evaluated and scores would be assigned based on the parameters set out in the clause mentioned above in Marking System.

Step-3 : The agency who get the Technical score more that 70 out of 100 marks which includes the presentation will considered for financial evaluation. the QCBS (Quality and Cost Based Selection) procedure shall be adopted with 70% weightage to Technical bid & 30% weightage to Financial bid as per the formula indicated below :

EVALUATION METHODOLOGY

i . The Technical score (Pt) will be considered based on Technical Proposal submitted by bidder and marks to each bidder would be allocate out of 100 marks.

ii. The Financial Proposals of the Technically qualified bidders who have scored more than 70% marks out of 100 shall be opened. The Financial Proposals shall be computed and given scores as follow:

Pf = 100 x Financial Proposal of Lowest Bidders / Financial Proposal of Bidder under Consideration.

iii. The Composite Score shall be computed as follows:(A)Technical Score = Pt x .70(B) Financial Score = Pf x .30

The Total Composite Score = (Pt*0.70) + (Pf*0.30)

iv. The Bidder who has obtained the highest composite score would be declared as preferred Bidder.

v. In case two Bidders get equal composite score, the Bidder offering the lower financial quote shall be the preferred bidder and work will be awarded to them.


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8.22 Award of Contract

8.23 Award Criteria

Based on the evaluation process indicated above, CIDCO will award the Contract to the Bidder whose Proposal has been determined to be technically responsive to the requirements of the RFP as per the process defined above. The bidder who scored highest composite score shall be referred to as the ‘Successful Bidder’. In case two Bidders get equal composite score, the Bidder offering the lower financial quote shall be the preferred bidder and work will be awarded to them.

8.24 Right to accept and to reject any Proposal

CIDCO reserves the right to accept or reject any Proposal, and to annul the tendering process and reject all Proposals at any time prior to award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for CIDCO’s action.

8.25 Notification of Award

Prior to the expiration of the validity period, CIDCO will notify the Successful Bidder that its Proposal has been accepted by issuance of a Letter of Acceptance in writing or through email. Until a formal contract is prepared and executed, Letter of Acceptance shall constitute a binding Contract.

8.26 Performance Bank Guarantee

A PBG of 10% of the Total Contract Value would be furnished by the successful Bidder as per the format provided in the RFP document from Nationalized Bank. The PBG should be furnished within 30 Business Days from the date of issue of Letter of Acceptance and should be valid for period of 180 days over and above the Contract Period.

8.27 Signing of Contract

RFP, Corrigenda, Request for Clarifications issued, Technical Proposal, any clarifications received, Presentations, etc. made by the ‘ L1 Bidder’ during the Bid evaluation phase will form part of the Contract signed with the Bidder.CIDCO shall sign the Contract with Lowest bidder for Providing & Fixing of Network Active Component 8.28 Failure to agree with Terms and Conditions of this RFPFailure of the successful Bidder to agree with the terms & conditions of the RFP shall constitute sufficient grounds for the annulment of the award, in which event CIDCO may call for new Proposals and invoke the Performance Bank Guarantee (PBG).


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8.29 Payment Schedule& Terms

Payment for Providing & Fixing of Network Active Component shall be made as per following Schedule.

Sr. No.

Activity Payment release Criteria

1. Providing & Fixing of Network Active Component as per the diagram or as per the location agreed mutually

90% of the cost quoted in Financial bid

2. Termination & testing of all connectivity, Configuration with co-ordination with Fiber Optics Vendor. Submission of all test report .

10 % of the cost quoted in Financial bid

Payment will be made after deducting TDS/other taxes and applicable, however GST will be paid separately on actuals. Payment will be released after submission of deliverables and submission of invoice.

Note : CIDCO is in process to appoint agency for Providing & Fixing Fiber Optic backbone from Network room to Distribution & Access Switches. Successful bidder should co-ordinate and complete the work mutually.

9. Scope of Work

The scope of the work for this project includes Supply and Installation of the Network Active Component and to provide onsite maintenance support for the period of 3 years (with next business day response and resolution at CIDCO Office). Successful bidder should post one qualified Network Engineer full time in CIDCO from Monday to Saturday.

In case of any failure of any equipment installed under this RFP during the warranty period, the Successful Bidder shall be responsible to replace such equipment or any parts with new one. Necessary inventory need to maintain at CIDCO Site.

CIDCO reserves the right to place Purchase order to the successful Bidder for any


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further requirement of Switches at the agreed unit rate i.e. the rate contract for a period of One year from the date of first Purchase Order which will be maximum 15% of Total Contract Value (TCV).

Agency should Familiarize with present Network Layout for all three locations & Study the whole Network layout including VLAN etc.

The successful bidder shall appoint SPOC (single point of contact) who will coordinate with his/her counterpart in CIDCO as well as switch vendor during implementation of work.

General Requirements

All equipment recommended by the bidder shall be industry proven products complying ISO/IEC/EIA/TIA standards as mentioned in detailed technical specification mentioned at Sr.No.15.

The successful Bidder shall buy back all the existing Networking Switches as mentioned. Please find a listin Sr.No. 15.3. Kindly quote the same in the commercial specifications mentioned in Sr.No.12.4 & 12.5.

The network diagram in Sr.No.16 shall be followed for basic minimum reference. The additional networking features which can increase the reliability or increase performance of the network can be incorporated by bidder. The bidder can optimize the solution with fulfilling the requirements mentioned in this document. Bidder can do a site survey with prior approval from CIDCO System Manager.

The complete network architecture diagram must be provided with model and make of components and their inter-connection.

The bill of material quoted shall be complete including manufacturer, part/model and quantities as well as spares. Incomplete bill of material will not be accepted.

The bidder shall have the complete responsibility to integrate the complete network, ensuring the least amount of downtime. During commissioning if any item not compatible or missing, shall be bidder’s responsibility. A detailed Plan of Action needs to be submitted before deployment with Bar Chart for progress tracking.

The bidder must have minimum 5 networking certified professionals, working fulltime on its payroll for deploying networking system. The bidder should deploy at least one engineer onsite full time to maintain the networking system during the warranty period. The Network Engineer Should have minimum qualification BE with 5 years experience & CCNA certified or Graduate with 8 years experience with CCNA certified.


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Authorization letter from OEM (Active) as proof of being authorized system Integrator and authorization certificate for sale and maintenance of quoted products. Mentioning that quoted products are not declared as end-of-sale at the time of bid submission. This Authorization letter date should not be prior to the posting of this tender online. Proposed switch should be offered with min 3 year warranty with NBD.

Networking Switches

1. All Access Network Switches shall have 1Gbps link for end user.2. All network switches shall be Fully Manageable. 3. All network access switches shall have 2 number of minimum 10Gbps or higher

uplink.4. Product should be quoted from the five OEM i.e.

CISCO/HPE(Aruba)/EXTREME/Huawei /ALE (ALKATEL-Lucent Enterprises) only. 5. Core, Distribution & Access switches, modules, should be from the same OEM. All

proposed switches should have same IOS. Should be enterprise grade only. The Compliance should be provided on the OEM letter head with duly signed and sealed.

6. All distribution switches shall have all optical fibre ports of 10Gbps or better7. All core switches shall have provision for redundant power supply.8. All core network switches shall have all optical fibre ports of 10Gbps bandwidth or

better.9. The core switches shall have sufficient backplane capacity in order to handle full

load of the network switches.

Installation and commissioning

1. The bidder shall have to arrange skilled persons for installing the network system. All the civil or carpentry work required to deploy the networking system shall be responsibility of the bidder.

2. The bidder shall bring all tools required for installation / commissioning. No labour or tools will be provided.

3. The bidder shall follow proper safety rules during the installation/testing/commissioning plans. The bidder shall arrange and bring all safety equipment’s along with him during network commissioning work.

4. The bidder shall address required skills / competency and required workmanship in the installation/testing/commissioning plans.

5. The bidder shall address material handling issues, e.g. actions to avoid any damage to CIDCO property, in the installation/testing/commissioning plans.

Execution Timeline

1. Bidder shall work in CIDCO premises during office hours from 9:00 in the morning to 6.00 in the evening on all CIDCO working days. Any work on weekends and on national holidays needs prior approvals.


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2. Bidder shall submit the schedule of network installation/commissioning and testing work in advance.

3. Bidder shall take CIDCO’s approval for the above schedule.4. Bidder must start network commissioning work within two week of supplying the

networking components in CIDCO.5. Bidder shall finish the network installation/commissioning work including testing

within maximum 04 months after issuing the work order.

Training requirements

After completion of network commissioning and testing a full day hands-on training session needs to be conducted in CIDCO premises at an agreed time. This shall include the demonstration of complete network configuration.

9.1 Project Location: The location for Installation of Switches are is as under : CIDCO BHavan , Raigad Bhavan & CBD Railway Station Office (Airport & NAINA)9.2 Overview of Project Scope & Deliverables

The following table provides a detailed scope of work including activities to be performed at each phase of the assignment and the deliverables thereof

Activities Deliverable

1. Study of the present Layout plan of all three offices

Old Diagram & Proposed Diagram

2. Actual Material used location wise

Successful bidder should submit the actual material used location wise

3. Testing Report from OEM Consumption Report / Test Report

4. Redundant test switches & Fiber backbone

The successful bidder should test the redundant of fiber/Connectivity at each location

9.3 CIDCO’s Roles & Responsibilities

CIDCO shall provide the following inputs to successful Bidder for the proper delivery of services:

CIDCO will make necessary permission to work . Escalation Matrix (Name of CIDCO Official, Desk No., Mobile Phone No. Email,

Location / Address)

10 General Terms and Conditions

10.1 Applicable Law

The Contract shall be interpreted in accordance with the laws of the Union of India.


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10.2 Officer In-charge

The System Manager shall be the officer In-charge for the subject work.

10.3 Taxes and Duties

The successful bidder shall be entirely responsible for all taxes, stamp duties, license fees, and other such levies imposed etc. excluding GST which shall be paid by CIDCO as actual separately.

10.4 Confidential Information

CIDCO and the successful bidder shall keep confidential and shall not, without the written consent of the other party hereto, divulge to any third party any documents, data, or other information furnished directly or indirectly by the other party hereto in connection with the Contract, whether such information has been furnished prior to, during or following completion or termination of the Contract.The successful bidder shall not use the documents, data, and other information received from CIDCO for any purpose other than the services required for the performance of the Contract.

10.5 Change in Laws and Regulations

Unless otherwise specified in the Contract, if after the date of the Invitation for Bids, any law, regulation, ordinance, order or bylaw having the force of law is enacted, promulgated, abrogated, or changed that subsequently affects the Delivery Date and/or the Contract Price, then such Delivery Date and/or Contract Price shall be correspondingly increased or decreased, to the extent that the successful Bidder has thereby been affected in the performance of any of its obligations under the Contract.

10.6 Force Majeure

The successful bidder shall not be liable for termination for default if and to the extent that it’s delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure.For purposes of this Clause, Force Majeure means an event or situation beyond the control of the successful bidder that is not foreseeable, is unavoidable, and its origin is not due to negligence or lack of care on the part of the successful bidder. Such events may include, but not be limited to, acts of CIDCO in its sovereign capacity, wars or revolutions, fires, floods, epidemics, quarantine restrictions, and freight embargoes.If a Force Majeure situation arises, the successful Bidder shall promptly notify CIDCO in writing of such condition and the cause thereof. Unless otherwise directed by CIDCO in writing, the successful Bidder shall continue to perform its obligations under the Contract as far as it is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the Force Majeure event.


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10.7 Change Orders and Contract Amendments

1. CIDCO may at any time order the successful bidder to make changes within the general scope of the contract, in any one or more of the following:

i. The Related Services to be provided by the successful bidder.2. If any such change causes an increase or decrease in the cost of, or the time

required for, the successful bidder’s performance of any provisions under the Contract, an equitable adjustment shall be made in the Contract Price or in the Delivery and Completion Schedule, or both, and the Contract shall accordingly be amended. Any claims by the successful bidder for adjustment under this Clause must be asserted within 28 days from the date of the successful bidder’s receipt of CIDCO’s change order.

3. Prices to be charged by the successful bidder for any Related Services that might be needed but which were not included in the Contract shall be agreed upon in advance by the parties, and shall not exceed the prevailing rates charged to other parties by the successful Bidder for similar services.

10.8 Settlement of Disputes

1. Performance of the contract is governed by the terms and conditions of the contract, in case disputes arise between the parties regarding any matter under the contract, either Party of the contract may send a written Notice of Dispute to the other party. The Party receiving the Notice of Dispute will consider the Notice and respond to it in writing within 30 days after receipt. If that party fails to respond within 30 days, or the dispute cannot be amicably settled within 60 days following the response of that party shall become applicable.

2. Arbitration:i. In the case of dispute arising, upon or in relation to, or in connection with

the contract between CIDCO and the Successful bidder, which has not been settled amicably, any party can refer the dispute for Arbitration under (Indian) Arbitration and Conciliation Act, 1996. Such disputes shall be referred to an Arbitral Tribunal consisting of three arbitrators, one each to be appointed by the CIDCO and the successful bidder, the third arbitrator shall be chosen by the two arbitrators so appointed by the parties and shall act as Presiding Arbitrator. In case of failure of the two arbitrators, appointed by the parties to reach a consensus regarding the appointment of the third arbitrator within a period of 30 days from the date of appointment of the two arbitrators, the Presiding arbitrator shall be appointed by the MD, CIDCO. The Arbitration and Conciliation Act, 1996 and any statutory modification or re-enactment thereof, shall apply to these arbitration proceedings.


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ii. Arbitration proceedings shall be held in Mumbai, India and the language of the arbitration proceedings and that of all documents and communications between the parties shall be English.

iii. The decision of the majority of arbitrators shall be final and binding upon both parties. The expenses of the arbitrators as determined by the arbitrators shall be shared equally by CIDCO and the successful bidder. However, the expenses incurred by each party in connection to the preparation, presentation shall be borne by the party itself. All arbitration awards shall be in writing and shall state the reasons for the award.

10.9 Extensions of Time

1. Stipulated time period for completion of Providing & Fixing of Network Active Component is 4 months from signing of contract. Contract should be signed within 15 days from the date of issue of PO.

2. If at any time during performance of the Contract, the successful bidder should encounter conditions impeding timely delivery of the Services, the successful bidder shall promptly notify CIDCO in writing of the delay, its likely duration, and its cause. As soon as practicable after receipt of the successful bidder’s notice, CIDCO shall evaluate the situation and may at its discretion extend the successful bidder’s time for performance in writing.

3. Delay by the successful Bidder in the performance of its Delivery and Completion obligations shall render the Bidder liable for disqualification for any further bids in CIDCO, unless an extension of time is agreed mutually.

11.Termination

11.1 Termination by CIDCO

1. If the successful bidder does not remedy a failure in the performance of its obligations under the Contract, within thirty (30) days after being notified or within any further period as CIDCO may have subsequently approved in writing.

2. If the successful bidder becomes insolvent or goes into liquidation, or receivership whether compulsory or voluntary.

3. If the successful bidder, in the judgment of CIDCO has engaged in corrupt or fraudulent practices in competing for or in executing the Contract.

4. If, as the result of Force Majeure, the successful bidder is unable to perform a material portion of the Services for a period of not less than 60 days.

5. If the successful bidder submits to the CIDCO a false statement which has a material effect on the rights, obligations or interests of CIDCO.

6. If the successful bidder places itself in a position of conflict of interest or fails to disclose promptly any conflict of interest to CIDCO.


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7. If the successful bidder fails to provide the quality services as envisaged under this Contract, CIDCO may make judgment regarding the poor quality of services, the reasons for which shall be recorded in writing. CIDCO may decide to give one chance to the successful Bidder to improve the quality of the services.

8. If the successful bidder fails to comply with any final decision reached as a result of arbitration proceedings.

9. If CIDCO, in its sole discretion and for any reason whatsoever, decides to terminate this Contract.

11.2 Termination by Bidder

The successful bidder may terminate this Contract, by not less than 30 days’ written notice to CIDCO, such notice to be given after the occurrence of any of the events .

1. If, as the result of Force Majeure, the successful bidder is unable to perform a material portion of the Services for a period of not less than 60 days.

2. If CIDCO fails to comply with any final decision reached as a result of arbitration pursuant to GTC.

3. If CIDCO is in material breach of its obligations pursuant to this Contract and has not remedied the same within 30days (or such longer period as the successful bidder may have subsequently approved in writing) following the receipt by CIDCO of the Successful bidder’s notice specifying such breach.

11.3 Assignment

If successful bidder fails to render services in stipulated timeframe and as per schedule, CIDCO, at its discretion and without any prior notice to successful bidder, may discontinue or minimize scope of work or procure/board any other similar agency to render similar services to complete project in stipulated timeframe.


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12.Annexure12.1 Annexure – I: Request for Clarification

Bidders requiring specific points of clarification may communicate with CIDCO during the specified period using the following format:

BIDDER’S REQUEST FOR CLARIFICATION

Name of Bidder and Complete Official Address of OrganisationSubmitted query / request for clarification

Telephone, Fax and E-mail of the organizationTel. & E-mail:

Sr. No.

Volum

Section No.

Page No.

Content of RFP Requiring Clarification

Change Requested/ Clarification required

Justification

1.

2.

3.

4.

5.

6.


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12.2 Annexure – II: Instructions for Pre-qualification Proposal

Check-list for the documents to be included in the Pre-Qualification Envelope

Sr. No

.Basic Requirement Required

Provided

Reference & Page No.

1 Cover Letter Cover Letter as per Format in the RFP

Yes / No

2 Bid Submission Fee Online Submission Receipt Yes / No

3 Earnest Money Deposit

Online Submission Receipt Yes / No

4 Not being Debarred / Black-listed

Affidavit as per Format in the RFP with a self-certified letter

Yes / No

5 Power of Attorney Instructions and Format as specified in the RFP

Yes / No

6 Declaration of no Conflict of Interest

Instructions and Format as specified in the RFP

Yes / No

7 Non-Disclosure Agreement


Yes / No

8 Legal Entity Copy of Certificate of Incorporation; and Copy of GST Registration Certificate

Yes / No

9 General information of the Bidder


Yes / No

10 Previous Work Experience(as specified in Pre-Qualification section in RFP)

Details of previous experience in format specified in RFP along with Completion Certificates from the client; OR Work Order + Phase Completion Certificate from client

Yes / No

11 Annual Turnover Certificate from the Chartered Accountant as per Format in the RFP

Yes / No

12 Net Worth Certificate from the Chartered Accountant as per Format in the RFP


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12.3 Annexure III: Instructions for Technical Proposal

Bidders have to submit a very structured and organized Technical Proposal, which will be analyzed by the Bid Evaluation and Technical Committee for different compliances with regards to the requirements of the project. Since the cut-off marks for Technical Bid Score is 70, the quality and completeness of the information submitted by the bidder will matter a lot. All formats in this section should have an index page with page numbers specified for all the key information / headers.

Technical Proposal Checklist

Sr. No.

Criterion RemarksPage No. in

Proposal

1 General Instructions and Format as specified in the RFP

2 Checklist Instructions and Format as specified in the RFP

3 Cover Letter Instructions and Format as specified in the RFP

4 Company Profile Instructions and Format as specified in the RFP

5 Bidder’s Competence Instructions and Format as specified in the RFP

8 Project Experience Instructions and Format as specified in the RFP

9 Experience of executing Project Management for said work


11 Technical Proposal Instructions and Format as specified in the RFP

12 Proposed Project Manager CV Instructions and Format as specified in the RFP

13 Undertaking on Key Personnel proposed for the Project


14 Technical compliance sheet as per Sr.No.15


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12.4 Annexure IV - Commercial Proposal Financial Bid

Sr. No.

Description Qty. Unit

Rate Amount

(A) (B) Network Layer 3 Core Switch (As per Technical Specifications)1 Network Layer 3 Core

Switch2 Nos.

2 40 Gigabit Ethernet QSFP+ passive copper cable 0.5m length

2 Nos.

3 10GBASE-SR SFP+, 850nm, LC Connector, transmission length of up to 300m on MMF

32 Nos.

4 10/100/1000BASE-T SFP module

32 Nos.

5 3 Year On-Site Next Business Day Warranty (includes items 1 to 4)

1 Lot

LS

(C) (D)Distribution Switch (As per Technical Specifications)1 Distribution Switch 19 Nos.2 10GBASE-SR SFP+,

850nm, LC Connector, transmission length of up to 300m on MMF

95 Nos.

3 3 Year On-Site Next Business Day Warranty (includes items 1 & 2)

1 Lot

LS

(E) (F) 24 Port Access Switch (As per Technical Specifications)1 24 Port Access Switch 33 Nos.2 10G SFP+ DAC passive

copper cable with link lengths of 1m

33 Nos.


1 Lot

LS

(G) (H)48 Port Access Switch (As per Technical Specifications)1 48 Port Access Switch 44 Nos.2 10GBASE-SR SFP+,

850nm, LC Connector, transmission length of up to 300m on MMF

44 Nos.

3 10G SFP+ DAC passive copper cable with link lengths of 1m

44 Nos.

4 3 Year On-Site Next Business Day Warranty

1 Lot

LSBidder is requested to visit the site for survey before the pre-bid querry


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(includes items 1 & 2) (E)Posting of Engineer

1 One Engineer Full time for 3 years

1

(F)Buy Back Existing Switches (As per Annexure-V)1 All Existing Switches 1

LotTotal as per Ann.

Grand Total in Figures (A+B+C+D+E-F)Grand Total in Words:

Note : Total buyback price shall be considered in F as per the price received in Annexure – V.

12.5Annexure- V Detail of Buyback items

Sr.No. Make No. port Qty. Rate / unit Total Amount

1 CISCO 12 32 Dlink/ TP Link/

Trendnet /Techcom8 49

3 CISCO/Dlink 24 274 CISCO 28 195 CISCO/Dlink 48 29

NOTE: Bidder is required to enter the individual price for all the buyback items mentioned above and mentioned in the Commercial in Annexure-IV as Buyback offer(F) .

1. All prices should be in ₹ and Total Contract Value excluding GST shall be specified in both figures and words.

2. The cost shall include all taxes excluding GST. GST will be paid separately on actuals.

Total Amount (both in figures and words) for the group:

Signature of Authorized Signatory (with official seal) Name:Designation:Address:Telephone & Fax :E-mail address:

12.6 Annexure-VI Instructions for Commercial Proposal:Commercial Bids of Bidders whose technical bids have been shortlisted will be opened. Evaluation will be done as spelt out in RFP clause No.8.20 and 8.21.


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Format for Commercial Bid is specified in RFP- Commercial Bid Format. Bidder is expected to fill all relevant fields of clause no. 12.4 Commercial Proposal . In case, any field is not filled, a value of Zero (0) or NIL; whichever is relevant, will be considered.Rate quoted by the Bidder should be inclusive of all taxes, duties and charges apart from GST which will be paid separately.12.7 Annexure - VII: Summary of Projects done by bidder in area of Networking & IT Services

Sr. No. Name of the Customer Project name Start dateEnd Date

Order Value

Note: 1. Please provide details of the above projects in Annexure -VI2. Highlight the work done for Providing & Fixing of Network Active Component and

IT Services project executed for value more than ₹ 50 Lakhs

3. The Bidder shall attach copies of Certificate of Completion/Substantial Completion issued by the Employer with the form, failing which the claim of the Bidder shall be liable to be rejected.

12.8 Annexure - VIII: CVs of the Proposed Project ManagerGive the profiles of key people/core members who will be involved in the assignments till the completion of project having relevant experience.

Sr. No Particulars Details

1. Name

2. Role in current project

3. Whether Primary/Secondary

4. Current job title

5. Experience in yrs.

6. Number of years with the organization


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7. Current job responsibilities

8. Summary of Professional / Domain experience

9. Highlights of assignments handled and significant accomplishments

10. Educational Background, Training/Certifications

Please attach the detailed CV and provide reference of the same.

13.FORMAT13.1 Pre-Qualification Cover Letter

(To be submitted on the letterhead of the bidder)[Date]


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ToSYSTEM MANAGERCIDCO, Data Centre, 1st floor,CIDCO Bhavan, CBD BelapurNavi Mumbai - 400 614

Subject: Submission of proposal in response to the RFP for “Providing & Fixing of Network Active Component Ref: CA No. 05/CIDCO/SM/2018-19

Dear Sir,Having examined the RFP, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide the professional services as required and outlined in the RFP for the Appointment of Service Provider for the Project “Providing & Fixing of Network Active Component . We attach hereto our responses to pre-qualification requirements and technical & commercial proposals as required by the RFP. We confirm that the information contained in these responses or any part thereof, including the exhibits, and other documents and instruments delivered or to be delivered to CIDCO, is true, accurate, verifiable and complete. This response includes all information necessary to ensure that the statements therein do not in whole or in part mislead the CIDCO in its short-listing process.We fully understand and agree to comply that on verification, if any of the information provided here is found to be misleading the selection process, we are liable to be dismissed from the selection process or termination of the contract during the project, if selected to do so.We agree for unconditional acceptance of all the terms and conditions set out in the RFP document and also agree to abide by this tender response for a period of 180 days from the date of submission of bid. We hereby declare that in case the contract is awarded to us, we shall submit the contract performance guarantee bond in the form prescribed the RFP.We agree that you are not bound to accept any tender response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the products/ services specified in the tender response.It is hereby confirmed that I/We are entitled to act on behalf of our company/ corporation/ firm/ organization and empowered to sign this document as well as such other documents, which may be required in this connection.

Signature of Authorized Signatory (with official seal) Name:


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Designation:Address:Telephone & Fax :E-mail address:


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13.2 Declaration of not being banned by any Government Organization

(Company letterhead) [Date]

ToSYSTEM MANAGERCIDCO, Data Centre, 1st floor,CIDCO Bhavan, CBD BelapurNavi Mumbai - 400 614

Sir,Sub: Declaration of not being banned or debarred by any Government OrganizationI, authorized representative of _________________________, hereby solemnly confirm that the Company …………………is not banned by any Government Organization which includes any Government Department, Public Sector Undertakings of the Government, Statutory Boards formed by the Government, Local Bodies in the State, Co-operative Institutions in the State, Universities and Societies formed by the Government for any reason as on last date of submission of the Bid. In the event of any deviation from the factual information/ declaration, CIDCO reserves the right to reject the Bid or terminate the Contract without any compensation to the Company.Thanking you,Yours faithfully

(Signature of the Authorized signatory of the Bidding organization)Name :Designation :Date :Time :Seal :Business Address :

13.3 Format of Affidavit

FORMAT FOR AFFIDAVIT TO BE SUBMITTED BY THE BIDDER ALONGWITH THE PROPOSAL(To be executed in presence of Public Notary on non-judicial stamp paper of the appropriate value in accordance with relevant stamp Act. The stamp paper has to be in the name of the bidder)**


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I …….. (Name and designation)**…… appointed as the attorney/authorized signatory of the bidder (including its constituents), M/s. ________ (hereinafter called the bidder) for the purpose of the Bid for the work of _________ as per the bid No._________ of CIDCO, do hereby solemnly affirm and state on behalf of the bidder including its constituents as under:*1. That the BIDDER or any of its constituents has not been debarred/ banned for business dealing by any Government Department, Government Agency or public sector undertaking, at any time and/or no such blacklisting is in force as on the deadline for submission of bids.2.That none of the previous contracts of the BIDDER or any of its constituents had been terminated/rescinded for Contractor’s failure by CIDCO during the period of last 2 years before the deadline for submission of bids.3. The BIDDER or any of its constituents has not been imposed liquidated damages (LD) of 5% or more of contract value by CIDCO due to delay in the implementation of any previous contract within the period of last 2 years before the deadline for submission of bid, unless it has been set aside by the competent authority. [2 years shall be reckoned from the date on which imposed LD has exceeded 5% of the contract price].4. That BIDDER or any of its constituents is neither Bankrupt/Insolvent nor is in the process of winding-up nor there is a case pending before any Court on the deadline of submission of the bid.5. That the name of the Bidder or any of its constituents is not on the list of “Poor Performer” of any previous contract awarded by CIDCO as on the deadline for submission of bid. *6.That the Bidder or any of its constituents has not been issued a show Cause Notice for poor performer/black listing/banning of business or order for suspension of business by CIDCO.(Whether or not decision on the show cause notice is still pending.)7.We declare that the BIDDER or any of its constituents have not either changed their name or created a new business entity consequent to having been banned business dealings or suspended business dealings or having been declared as poor performer.8. The BIDDER or its constituents has not been involved in more than 10 litigation cases in the last 10 years prior to deadline for submission of bids.9. We declare and certify that we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.10.We declare that the information and documents submitted along with the tender by us are correct and we are fully responsible for the correctness of the information and documents, submitted by us.11.We understand that if the contents of the affidavit are found to be false at any time during bid evaluation, it will lead to forfeiture of the bid security. Further, we _______ and


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all our constituents understand that we shall be liable to be debarred/ banned from award of any future contract for a period of three years from the date of submission of the bid.12.We also understand that if the contents of the affidavit are found to be false at any time after the award of the contract it will lead to termination of the contract, forfeiture of Bid or Performance Security and Blacklisting, from any award of future contracts for a period of three years from the deadline for submission of bids.SEAL AND SIGNATURE OF THE BIDDERVerification:

Verified on ______ day of _____ at _________ that the contents of the above mentioned affidavit are true and correct and nothing material has been concealed there from.

SEAL AND SIGNATURE OF THE BIDDERAttestation before Magistrate/Public Notary


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13.4 Power of Attorney

Know by all men by these presents, We………………………………………………….(Name of the Bidder and address of their registered office) do hereby constitute, appoint and authorize Mr. / Ms. ………………………………(name and residential address of Power of attorney holder) who is presently employed with us and holding the position of …………………………………………….as our Attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in connection with or incidental to our Proposal for SAP Module based Training and Certification of SAP cell members in CIDCO including signing and submission of all documents and providing information / responses to CIDCO, representing us in all matters before CIDCO, and generally dealing with CIDCO in all matters in connection with our Proposal for the said Project.

We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid Attorney shall and shall always be deemed to have been done by us.

For ___________________________

Name:Designation:

Date:Time:Seal:Business Address:Accepted,

………….. (Signature)(Name, Title and Address of the Attorney)Note: The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down by the applicable law and the charter documents of the executant(s) and when it is so required the same should be under common seal affixed in accordance with the required procedure.The Power of Attorney shall be provided on Rs.500/- stamp paper.The Power of Attorney should be supported by a duly authorized resolution of the Board of Directors/Company Secretary.

13.5 No Conflict of Interest

(Company letterhead)


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[Date]

To,SYSTEM MANAGERCIDCO, Data Centre, 1st floor,CIDCO Bhavan, CBD BelapurNavi Mumbai - 400 614Sir,Sub: Undertaking on No Conflict of InterestI/We as Bidder do hereby undertake that there is, absence of, actual or potential conflict of interest on our part due to prior, current, or proposed contracts engagements, or affiliations with the Department.I/We also confirm that there are no potential elements (time frame for service delivery, resource, financial or other) that would adversely impact our ability to complete the requirements of this RFP.We undertake and agree to indemnify and hold CIDCO harmless against all claims, losses, damages, costs, expenses, proceeding fees of legal advisors (on a reimbursement basis) and fees of other professionals incurred (in the case of legal fees & fees of professionals, reasonably) by CIDCO and/or its representatives, if any such conflict arises later.Yours faithfully,Authorized SignatoryDesignationDateTimeSealBusiness Address


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13.6 Non-Disclosure Agreement

[Company Letterhead]

This AGREEMENT (hereinafter called the “Agreement”) is made on the [day] day of the month of [month], [year], between, CIDCO on the one hand, (hereinafter called the “CIDCO”) and, on the other hand, [Name of the Bidder] (hereinafter called the “Bidder”) having its registered office at [Address]

WHEREAS1. The “CIDCO” has issued a public notice inviting various organizations for Providing & Fixing of Network Active Component (hereinafter called the “Project”) of the CIDCO;2. The Bidder, having represented to the “CIDCO” that it is interested to bid for the proposed Project,3. The CIDCO and the Bidder agree as follows:

a) In connection with the “Project”, the CIDCO agrees to provide to the Bidder a detailed document on the Project vide the Request for Proposal. The Request for Proposal contains details and information of the CIDCO operations that are considered confidential.

b) The Bidder to whom this information (Request for Proposal) is disclosed shall – i. hold such information in confidence with the same degree of care with

which the Bidder protects its own confidential and proprietary information;ii. restrict disclosure of the information solely to its employees with a need

to know such information and advice those persons of their obligations hereunder with respect to such information;

iii. use the information only as needed for the purpose of bidding for the Project;

iv. except for the purpose of bidding for the Project, not copy or otherwise duplicate such information or knowingly allow anyone else to copy or otherwise duplicate such information; and

v. undertake to document the number of copies it makesvi. on completion of the bidding process and in case unsuccessful, promptly

return to the CIDCO, all information in a tangible form or destroy such information

4. The Bidder shall have no obligation to preserve the confidential or proprietary nature of any information which:

a) Was previously known to the Bidder free of any obligation to keep it confidential at the time of its disclosure as evidenced by the Bidder’s written records prepared prior to such disclosure; or


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b) Is or becomes publicly known through no wrongful act of the Bidder; orc) Is independently developed by an employee, agent or contractor of the Bidder not

associated with the Project and who did not have any direct or indirect access to the information.

5. The Agreement shall apply to all information relating to the Project disclosed by the CIDCO to the Bidder.6. CIDCO will have the right to obtain an immediate injunction enjoining any breach of this Agreement, as well as the right to pursue any and all other rights and remedies available at law or in equity for such a breach.7. CIDCO reserves the right to share the information received from the bidder under the ambit of RTI Act8. Nothing contained in this Agreement shall be construed as granting or conferring rights of license or otherwise, to the Bidder, on any of the information. Notwithstanding the disclosure of any information by the CIDCO to the Bidder, the CIDCO shall retain title and all intellectual property and proprietary rights in the information. No license under any trademark, patent or copyright, or application for same that are now or thereafter may be obtained by the CIDCO is either granted or implied by the conveying of information. The Bidder shall not alter or obliterate any trademark, trademark notice, copyright notice, confidentiality notice or any notice of any other proprietary right of the CIDCO on any copy of the information, and shall reproduce any such mark or notice on all copies of such information.9. This Agreement shall be effective from the date of signing of this agreement and shall continue perpetually.10. Upon written demand of the CIDCO, the Bidder shall (i) cease using the information, (ii) return the information and all copies, notes or extracts thereof to the CIDCO forthwith after receipt of notice, and (iii) upon request of the CIDCO, certify in writing that the Bidder has complied with the obligations set forth in this paragraph.11. This Agreement constitutes the entire Agreement between the CIDCO and the Bidder relating to the matters discussed herein and supersedes any and all prior oral discussions and/or written correspondence or agreements between the two parties. This Agreement may be amended or modified only with the mutual written consent of the parties. Neither this Agreement nor any right granted hereunder shall be assignable or otherwise transferable.12. Confidential information is provided “As-Is”. In no event shall the CIDCO be liable for the accuracy or completeness of the confidential information.13. This agreement shall benefit and be binding upon the CIDCO and the Bidder and their respective subsidiaries, affiliate, successors and assigns.14. This agreement shall be governed by and construed in accordance with the Indian laws.


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For and on behalf of the Bidder

(Signature) (Name of the authorized Signatory) Designation :Date :Time :Seal :Business Address:


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13.7 Format for Furnishing General Information

The Table below provides the format in which general information about the Bidders must be furnished.

GENERAL INFORMATION

PARTICULARS DETAILS TO BE FURNISHED

Details of the Bidder(Company)

Name

Address

Telephone Fax

E-mail Website

Status of Firm/ Company ax Registration No.Company’s Permanent Account Number (PAN)/GST

(Public Ltd., Pvt. Ltd., etc.)

Year of Establishment

Date of registration

ROC (Registrar of Companies) Reference No.

Details of company registration

Company’s GST Registration No.

Company’s Permanent Account Number (PAN)

Company’s Revenue for last 3 years (Year wise)

FY 2018-19 FY 2017-18 FY 2016-17

Company’s Profitability for the last 3 years (Year wise)

FY 2018-19 FY 2017-18 FY 2016-17

Details of Authorized Signatory


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Name

Address

Telephone Fax

Email

Details of Contact Person

Name

Address

Telephone Fax

Email

Please submit the relevant proofs for all the details mentioned above along with your Bid response.

Authorized Signatory SignatureNameSeal


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13.8 Annual Turnover Format

Annual Turnover (For last three years)NAME OF BIDDER:

Annual Turnover Data for the Last 3 Years

YearAmountCurrency

ExchangeRate

Indian National RupeesEquivalent

Year 1

Year 2

Year 3

Average Annual Turnover

1. The information supplied shall be substantiated by data in the audited balance sheets and profit and loss accounts for the relevant years and submitted as attachments in respect of the work. 2. Contents of this form should be certified by Chartered Accountant of the Bidder.

13.9 Net worth Format

Bidder must fill in this form NAME OF BIDDER:

Sr. No. Block Year

Financial Data for Previous 3 Years [Indian National Rupees]

2016-17 2017-18 2018-19

1. Net worth

Net Worth

The bidder shall attach copies of the following original documents with the form:

a) Copies of the audited balance sheets, including all related notes, and income statements for the last three years, as indicated above, complying with the following conditions

b) Duly certified by CA / CS


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13.10 Technical Bid Cover Letter

(To be submitted on the Letterhead of the responding firm)[Date]System ManagerCIDCO, IT DepartmentCIDCO Bhavan, CBD BelapurNavi Mumbai - 400 614

Sub : Submission of Technical Proposal in response to the RFP for " Providing & Fixing of Network Active ComponentRef: CA No. 05/CIDCO/SM/2018-19

Dear Sir,Having examined the RFP, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to provide the professional services as required and outlined in the RFP for “Providing & Fixing of Network Active Component”.We attach hereto the technical response as required by the RFP, which constitutes our proposal. We undertake, if our proposal is accepted, to adhere to the implementation plan (Project schedule) for providing Professional Services in “ Providing & Fixing of Network Active Component , put forward in RFP or such adjusted plan as may subsequently be mutually agreed between us and CIDCO or its appointed representatives.If our proposal is accepted, we will obtain a Performance Bank Guarantee issued by a nationalized bank in India, for a sum of equivalent to 10% of the contract value for the due performance of the contract.We agree for unconditional acceptance of all the terms and conditions set out in the RFP document and also agree to abide by this tender response for a period of 180 days from the date of submission of Bid and it shall remain binding upon us with full force and virtue, until within this period a formal contract is prepared and executed, this tender response, together with your written acceptance thereof in your notification of award, shall constitute a binding contract between us and CIDCO.We confirm that the information contained in this proposal or any part thereof, including its exhibits, schedules, and other documents and instruments delivered or to be delivered to CIDCO is true, accurate, and complete. This proposal includes all information necessary to ensure that the statements therein do not in whole or in part mislead CIDCO as to any material fact.We agree that you are not bound to accept any tender response you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the products/ services specified in the tender response.


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It is hereby confirmed that I/We are entitled to act on behalf of our company/ corporation/ firm/ organization and empowered to sign this document as well as such other documents, which may be required in this connection.

Date: (Signature) (Name)(In the capacity of ) [Seal / Stamp of bidder]

Witness Signature: Witness Name: Witness Address:

---------------------------------------------------------------------------------------------------------------------------

CERTIFICATE AS TO AUTHORISED SIGNATORIESI___________________________________, the Company Secretary of _____________________________ , certify that___________________________________ who signed the above Bid is authorized to do so and bind the company by authority of its board/ governing body.Date: Signature:(Company Seal) (Name)


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13.11 Undertaking on Key Personnel(Company letterhead)

[Date]

ToSYSTEM MANAGERCIDCOCIDCO Bhavan, CBD BelapurNavi Mumbai - 400 614

Sub: Undertaking on Key Personnel proposed for the Project

Sir,1. I/We do hereby undertake that those persons whose profiles were part of the basis for evaluation of the bids (Project Manager), hereby referred to as “Key Personnel” of the proposed team, shall be deployed during the Project as per our Bid submitted in response to the RFP.2. We undertake that any of the identified “Key Personnel” shall not be removed or replaced without the prior written consent of CIDCO except where such removal and/or replacement becomes necessary due to exceptional circumstances like disability, resignation, termination, death, etc. of the resource3. Under exceptional circumstances, if the key personnel are to be replaced or removed, we shall put forward the profiles of personnel being proposed as replacements, which will be either equivalent or better than the ones being replaced. However, whether these profiles are better or equivalent to the ones being replaced will be decided by CIDCO4. CIDCO will have the right to accept or reject these substitute profiles 5. We also undertake to staff the Project with competent team members in case any of the proposed team members leave the Project either due to voluntary severance, disciplinary actions against them or any other reason5. We acknowledge that CIDCO has the right to seek the replacement of any member of the Project team being deployed by us, based on the assessment of CIDCO that the person in question is incompetent to carry out the tasks expected of him/her or found that person does not really possess the skills /experience/qualifications as Projected in his/her profile or on the ground of security concerns or breach of ethics6. In case we assign or reassign any of the team members, we shall be responsible, at our expense, for transferring all appropriate knowledge from personnel being replaced to their replacements within a reasonable time. We shall also ensure that such replacements do not adversely impact the quality and timeliness of the Project at any timeYours faithfully,


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Authorized SignatoryName :Designation :Date :Time :Seal :Business Address


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13.12 Commercial Proposal Covering Letter

(Company letterhead)

[Date]

ToSYSTEM MANAGERCIDCOCIDCO Bhavan, CBD BelapurNavi Mumbai - 400 614

Subject: Request for Proposal for “Providing & Fixing of Network Active Component”

Dear Sir,We, the undersigned Bidders, having read and examined in detail all the bidding documents in respect of “Request for Proposal for Providing & Fixing of Network Active Component” do hereby propose to provide Services as specified in the bidding documents number ___________________________.Price and ValidityAll the prices mentioned in our Bid are in accordance with the terms as specified in the bidding documents. All the prices and other terms and conditions of this Bid are valid for a period of six months from the date of submission of the Bids.We are an entity registered in India and do hereby confirm that our Bid price (Total Contract Value in this Commercial Proposal) includes all taxes including income tax and professional tax. The prices we have offered, will remain fixed and not be subject to escalation for any reason whatsoever within the period of Contract. Any increase / decrease in rates of taxes will be to our account. We have studied the Clause relating to Indian Income Tax and hereby declare that if any income tax, surcharge on Income Tax, Professional and any other corporate Tax is altered under the law, we shall pay the same.Bid PriceWe declare that our Bid Prices are for the entire scope of the work and requirements as specified in the Bid documents, irrespective of whatever has been stated to the contrary anywhere else in our Bid. Contract Performance GuaranteeWe hereby declare that in case the Contract is awarded to us, we shall submit the Contract Performance Bank Guarantee in the form prescribed in the RFP.


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We hereby declare that our Bid is made in good faith, without collusion or fraud and the information contained in the Bid is true and correct to the best of our knowledge and belief.We understand that our Bid is binding on us and that you are not bound to accept a bid you receive.We confirm that no Technical deviations are attached here with this Commercial offer.Yours faithfully,

Authorized SignatoryName :Designation :Date :Time :Seal :Business Address :


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13.13 Format of Performance Bank GuaranteeRef: _________________ Date: _________________ Bank Guarantee No.: ____________________ To The Managing DirectorCity & Industrial Development Corporation of Maharashtra Ltd, 2nd floor, C.B.D., Belapur,Navi Mumbai - 400 614MAHARASHTRAINDIA.

In consideration of " City & Industrial Development Corporation of Maharashtra Ltd., (hereinafter referred to as "CIDCO", which expression shall, unless repugnant to the context or meaning thereof include its successors, administrators and assigns) having awarded M/s.___________ ___________________________________ having its office at _______________________________ (hereinafter referred to as the "Agency", which expression shall repugnant to the context or meaning thereof, include its successors, administrators, executors and assigns), a contract, by issue of Letter of Acceptance no. ______________ dated _______ and the same having been unequivocally accepted by the Agency, for a Administrative/Service Charges in % percent at _____________/- (In Word _____________________________) excluding Service tax and/or Goods & Service Tax (GST), as per prevailing guidelines issued by Government of India, for "Appointment of Agency for Providing Manpower on Contract Basis to CIDCO Ltd.” (hereinafter referred as the "Assignment"), and the Agency having agreed to furnish a Bank Guarantee to CIDCO as "Performance Security” as stipulated by CIDCO in the said bid documents for performance of the above assignment amounting to INR Rs. -------------/- (Indian Rupees -------------Only).We, _______________________________________ (Name & Address of the Bank) having registered office at _______________________________________, a body registered/constituted under the___________________________________________

(hereinafter referred to as the “Bank”, which expression shall, unless repugnant to the context or meaning thereof, include our successors, administrators, executors and assigns) do hereby unconditionally guarantee and undertake to pay CIDCO immediately on demand any or, all money payable by the Agency to up to the extent of Rs.---------/- (Indian Rupees -------------- Only) as aforesaid at any time without any demur, reservation, contest, recourse or protest and/or without any reference to the Agency. Any such demand made by CIDCO on the bank shall be conclusive and binding notwithstanding any difference between CIDCO and the Agency or any dispute pending before any Court, Tribunal, Arbitrator or any other authority. We agree that the Guarantee herein contained shall be irrevocable and shall continue to be enforceable till CIDCO discharges this guarantee in writing.CIDCO shall have the fullest liberty, without affecting in any way the liability of the Bank under this Guarantee, from time to time to vary or to extend the time for performance of the contract by the Agency. CIDCO shall have the fullest liberty without affecting this guarantee, to postpone from time to time the exercise of any powers vested in them or of any right which they might have against the Agency and to exercise the same at any time in any manner, and either to enforce or to forbear to enforce any covenants, contained or implied, in the Contract between CIDCO and the Agency and any other course or remedy or


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security available to CIDCO. The bank shall not be relieved of its obligations under these presents by any exercise by CIDCO of its liberty with reference to the matters aforesaid or any of them or by reason of any other act or forbearance or other acts of omission or commission on the part of CIDCO or any other indulgence shown by CIDCO or by any other matter or thing whatsoever which under law would but for this provision have the effect of relieving the Bank.The Bank also agrees that CIDCO at its option shall be entitled to enforce this Guarantee against the Bank, as a principal debtor, in the first instance without proceeding against the Agency and notwithstanding any security or other guarantee that CIDCO may have in relation to the Agency's liabilities. CIDCO shall be entitled to make multiple numbers of demands under this Bank Guarantee, provided that the aggregate of all sums demanded by CIDCO, shall not exceed Rs. ---------- (Indian Rupees ------------------ Only).The Bank shall make the payment hereunder against the receipt of a demand without any proof for document, notwithstanding any dispute by the Agency, and such a demand shall be a conclusive evidence of the Bank’s liability to pay CIDCO.The Bank Guarantee shall be a continuing irrevocable obligation on the Bank.Any waivers, extensions of time or other forbearance given or variations required under the Contract or any invalidity, unenforceability or illegality of the whole or any part of the Contract or rights, of any Party thereto, or amendment or other modification of the Contract, or any other fact, circumstance, provision of statue of law which might, entitle the Bank to be released in whole or in part from its undertaking, were its liability to be secondary and not primary, shall not in any way release the Bank from its obligations under this Bank Guarantee.Any demands, shall be deemed to have been duly served: if delivered by hand, when left at the property address for service; and if given or made by pre-paid registered post or through a reputed national/international courier or through a facsimile transmission, when sent by CIDCO.This Bank Guarantee shall be governed by and construed in accordance with the laws of the Republic of India and the parties to this Bank Guarantee hereby submit to the jurisdiction of the Courts of India (specifically Navi Mumbai /Mumbai) for the purposes of settling any disputes or differences which may arise out of or in connection with this Bank Guarantee, and for the purposes of enforcement under this Bank Guarantee notwithstanding anything contained herein,

a) Our liability under this Bank Guarantee is limited to Rs. --------------/- (Indian Rupees ------------ Only) and it shall remain in' force up to and including __________ (date of expiry of liability) and shall be extended from time to time for such period as may be desired by the Agency, on whose behalf this guarantee has been given.b) We are liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only and only if CIDCO serves upon us a written claim or demand on or before__________________ (date of expiry of Guarantee/date of expiry of grace period, whichever is later).

(Signature of the Authorized Official)

(Name & Designation with Bank Stamp)NOTE:(i) The bank guarantee(s) shall contain the name(s), designation(s) and code number(s) of the officer(s) signing the guarantee(s).


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(ii) The address, telephone no. and other details of the Head Office of the Bank as well as of issuing branch shall be mentioned on the covering letter of issuing Branch.

14. Master Service Agreement14.1 Draft Agreement

Draft of Agreement Format

This CONTRACT (hereinafter called the “Contract”) is made the ____day of the month of____between, on the one hand, CITY INDUSTRIAL AND DEVELOPMENT CORPORATION OF MAHARASHTRA LTD. (CIDCO) Company wholly owned by the Govt. Of Maharashtra, incorporated on 17th March 1970 and having its office at CIDCO Bhavan, CBD-Belapur, Mumbai- 400614 hereinafter called “Authority” (which expression shall, unless it be repugnant to the context or meaning thereof, be deemed to include its successor or successors and assignee or assignees) and, on the other hand M/s______________________________having its registered office at ___________hereinafter called the “Bidder” (which expression shall, unless it be repugnant to the context or meaning thereof, be deemed to include its successor or successors and assignee or assignees).

WhereasThe Authority has selected the Bidder to provide services as per specifications mentioned in the bid document “SAP Module based Training and Certification of SAP cell members in CIDCO” and as defined in the General Conditions of the Contract.By filling the bid document and signing it the Bidder has agreed to the Authority that they have the required professional skills, personnel, technical and financial resources, and have agreed to execute the items in the bid document on the terms and conditions set forth in this contractual bid document.NOW THEREFORE the parties hereto hereby agree as follows:The following documents attached hereto shall be deemed to form and integral part of the Contract agreement.The complete bid document including the common set of deviation issued from time to timeMinutes of the pre-bid meeting standard set of deviations/corrigendum, drawing and instructions issued by CIDCOAny other communications issued prior to signing of the agreementIN WITNESS WHEREOF, the parties hereto have caused this contract to be signed in their respective names as of the day & year first above written.

FOR AND ON BEHALF OFCITY INDUSTRIAL AND DEVELOPMENT


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CORPORATION OF MAHARASHTRA LTD.

BY System Manager CIDCO(Authorized Representative)

Witness:……………………………………………………………………………………

By Authorized Signatory FOR AND ON BEHALF OFM/S. …………………………

Witness: ………………………………………..…………………………………………

15.Technical Compliance Sheet15.1 Detail Technical Specification

Table-1: Network Layer 3 Core Switch (2 Nos)

Make, OEM Model/ OEM Part No.:

Sr. No. CIDCO Specification

Compliance(Yes/No)

Remarks

1 Switch Architecture & Performance1.1 Switch Must have minimum 1.2 Tbps Switching

capacity or more1.2 Switch Must be equipped with minimum 1GB

RAM, 1GB Flash.


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Compliance(Yes/No)

Remarks

1.3 Switch must support VCS or VSS or equivalent architecture by which two separate switches placed in two different locations can be combined in a single switch fabric and managed

1.4 Switch Must support IPv4 and IPv6 switching and routing in hardware from day 1

1.5 Redundant PSU (both AC and DC supported). Must be hot swappable.

2 Required Port Densities2.1 Switch equipped with 48 x 1/10G SFP+ ports, 4

X 40G QSFP+ ports.2.2 Minimum 16 x 10GBaseSR modules 850nm

loaded, LC Connector, transmission length of up to 300m on OM3

2.3 Minimum 16 x 10/100/1000BASE-T SFP module loaded, RJ45-connector

2.4 Minimum 1 x 40G QSFP+ DAC passive copper cable 0.5m length for VCS or VSS per switch

3 Layer 3 Features3.1 Support for Static, RIP, OSPF and upgradeable

to Core Features (BGP, VRF) in same hardware. RIP and RIPng should be enabled from day 1 .

3.2 Multicast routing protocol with PIM-SM and upgradeable to PIM DM with license

3.3 Must support Standard based tunnel for L2 Traffic Transport to DR site across L3 hops.

3.4 Switch should support Virtualization of the Switch to segment one single switch into isolated Virtual Routers/ device context. Each Virtual Router/ Device Context should be isolated from each other and there should not be any traffic leakage between them. Each Virtual Router/ Device Context should run independent instances of routing and switching protocols. Protocol Crash on one Virtual Router/ Device context should not affect the performance/ traffic of the other Virtual Router/ device Context. This feature should be 4 Layer 2 Features

4.1 802. 1Q VLAN on all ports with support for 4000 concurrent VLANs.

4.2 Minimum 280 K MAC addresses.


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Compliance(Yes/No)

Remarks

4.3 Must support Private VLAN , Vlan Aggregation , Translation and 802.1v

4.4 Port mirroring functionality with minimum 4 4.5 Must support Layer2 Ping and Layer 2

Traceroute for connectivity and Fault 4.6 Must Support RFC 3619 for sub 50 ms failover

and it should seamlessly integrate with Distribution and Access.

4.7 Must support SNMP and syslog Notification for MAC addition, deletion and movement across

4.8 Must support LAG with minimum 32 ports per Link Aggregation Group

5 Security Features5.1 Switch Must support minimum 5000 Hardware 5.2 Must Support threshold based mechanism for

detection of Malicious Threats. Must support Protocol based anomaly detection.

5.3 Must support Kerberos snooping5.4 Must support SSH-2, SCP-2 and SFTP with

encryption/authentication6 Quality of Service6.1 Must support Diffserv Marking and

replacement policies at multiple levels.6.2 Switch Must support eight hardware queues 7 Manageability7.1 Must support Serial RS232 port , dedicated OOB

Ethernet management port and USB or External Compact Flash slot

7.2 Support features / protocol to measure Frame Delay and Latency between devices to pinpoint slow traffic paths

7.3 Must support scheduled archiving / uploading of configuration and system log to a central

7.4 Switch Must support ASIC based Flow monitoring like SFLOW/Netflow/IPFIX

7.5 Must support TCL / Ruby programming7.6 Must support ability to restart individual CPU

process like snmp , ssh , stp etc in case of process crash.7.7 Must be manageable by SSH,RMON, SNMP, XML api and HTTP/s

8 Data Center


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Compliance(Yes/No)

Remarks

8.1 Data Center Bridging eXchange (DCBX) or IEEE 802.1Qaz

8.2 Must support SDN with Openflow and 8.3 Must support Standard based tunnel for L2 8.4 Must support Automatic Migration of Port 8.5 Must be able to integrate with Virtualization

platforms like Vmware - Vsphere / Microsoft Hyper V to track location of VM and edit policies in context to Switch ports.

9 Certifications9.1 NDPP/EAL3 or higher common criteria

Table-2: Distribution Switch (19 Nos.)



Compliance(Yes/No)

Remarks

1 Switch Architecture & Performance1.1 Switch Must have minimum 200 Gbps Switching

capacity or more1.2 Switch Must be equipped with minimum 1GB

RAM, 1GB Flash.1.3 Switch must support VCS or VSS or equivalent

architecture by which two separate switches placed in two different locations can be combined in a single switch fabric and managed

1.4 Switch Must support IPv4 and IPv6 switching and routing in hardware from day 1

1.5 0°C to 50°C operating temperature and 10% to 95% relative humidity

2 Required Port Densities2.1 Switch equipped with 10 x 1/10G SFP+ ports2.2 Minimum 5 x 10GBaseSR modules 850nm

loaded, LC Connector, transmission length of up to 300m on OM3

3 Layer 3 Features3.1 Support for Static, RIP and upgradable to OSPF

in same hardware. RIP and RIPng should be 3.2 Multicast routing protocol with PIM-SM and

upgradeable to PIM DM with license


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Compliance(Yes/No)

Remarks

3.4 Switch should support Virtualization of the Switch to segment one single switch into isolated Virtual Routers/ device context. Each Virtual Router/ Device Context should be isolated from each other and there should not be any traffic leakage between them. Each Virtual Router/ Device Context should run independent instances of routing and switching protocols. Protocol Crash on one Virtual Router/ Device context should not affect the performance/ traffic of the other Virtual Router/ device Context. This feature should be 4 Layer 2 Features

4.1 802. 1Q VLAN on all ports with support for 4000 concurrent VLANs. Support for Dynamic Vlan info propagation using VTP / GVRP / MVRP

4.2 Minimum 16 K MAC addresses 4.3 Must support Private VLAN , Vlan Aggregation ,

Translation and 802.1v4.4 Port mirroring functionality with minimum 4 4.5 Must support Layer2 Ping and Layer 2

Traceroute for connectivity and Fault 4.6 Must Support RFC 3619 for sub 50 ms failover

and it should seamlessly integrate with Distribution and Access.

4.7 Must support SNMP and syslog Notification for MAC addition, deletion and movement across

4.8 Must support LAG with minimum 32 ports per Link Aggregation Group

5 Security Features5.1 Switch Must support minimum 2000 Hardware 5.2 Must Support threshold based mechanism for

detection of Malicious Threats. Must support Protocol based anomaly detection.

5.3 Must support kerberos snooping5.4 Must support SSH-2, SCP-2 and SFTP with

encryption/authentication6 Quality of Service6.1 Must support Diffserv Marking and

replacement policies at multiple levels.6.2 Switch Must support eight hardware queues 7 Manageability


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Compliance(Yes/No)

Remarks

7.1 Must support Serial RS232 port , dedicated OOB Ethernet management port and USB or External Compact Flash slot

7.2 Support features / protocol to measure Frame Delay and Latency between devices to pinpoint slow traffic paths

7.3 Must support scheduled archiving / uploading of configuration and system log to a central

7.4 Switch Must support ASIC based Flow monitoring like SFLOW/Netflow/IPFIX

7.5 Must support TCL / Ruby programming7.6 Must support ability to restart individual CPU

process like snmp , ssh , stp etc in case of 7.7 Must be manageable by SSH,RMON, SNMP,

XML api and HTTP/s8 Data Center8.1 Data Center Bridging eXchange (DCBX) or IEEE

802.1Qaz8.2 Must support SDN with Openflow and 8.3 Must support Standard based tunnel for L2 8.4 Must support Automatic Migration of Port 8.5 Must be able to integrate with Virtualization

platforms like Vmware - Vsphere / Microsoft Hyper V to track location of VM and edit policies in context to Switch ports.

9 Certifications9.1 NDPP/EAL3 or higher common criteria

Table-3: 24 Port Network Access Switch (33 Nos.)



Compliance(Yes/No)

Remarks

1 Switch Architecture & Performance1.1 Each switch should have minimum 128 Gbps or

more with non blocking architecture and Forwarding rate of 95 Mpps


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1.2 Switch Must be equipped with minimum 1GB RAM, 1GB Flash.

1.3 Should have LED indicator for per port status, FAN, PSU and Management Status.


1.5 Hardware and software configuration have for IPv6 from day one

1.6 Support stacking for upto 8 switches with minimum 40 Gbps stacking.

1.7 Have Redundant Power Supply support and variable speed fan to adjust to varying weather conditions in campus

2 Required Port Densities2.1 Minimum of 24 ports 10/100/1000 Base-T with

min 8 x SFP ports and 4 ports 10G SFP+ ports with replacement of 4 SFP ports or should be offered additionally.

2.2 1 X 10GSFP+ DAC passive copper cable with link lengths of 1m to be supplied with the switch

3 Layer 3 & Layer 2 Features3.1 Should have 16 K MAC Address, 4K active Vlans 3.2 Should support 10 K ARP entries 3.3 802.1D spanning Tree and PVST+, 802.1w,

802.1s , Should have BPDU Guard or equivalent feature on edge port to auto disable port for a configurable time period to if an accidental loop occurs in the network

3.4 Audio Video Bridging to enable reliable, real-time audio/video transmission over Ethernet

3.5 Should support aggregating and load balancing of traffic to two or more peer switches within same VLAN

3.6 Should support G.8032 standard based protocol for ring backbone

3.7 Should have Port based VLAN, MAC based VLAN, private vlan and 802.1 AK for dynamic

3.8 Should have Local, Remote and multisession port mirroring (minimum 4 session)

3.9 Support Standard based protocols for lossless transport of real time data with dynamic QOS reservation.

3.10 Should have 8 Hardware QOS Queues per port 3.11 Should have traffic rate limiting with

Configurable bandwidth granularity of 8 Kbps


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3.12 Should have Link Layer Discovery Protocol 802.1ab) to allow recognition of third party network devices and LLDP MED for auto configuration

3.13 Should have MAC address tracking and notification for mac address addition , delete or movement in the Network

3.14 Should support policy based routing and switching 3.15 Should have basic dynamic routing protocols

like RIP from day 1 and be upgradeable to OSPF , PIM , VRRP

3.16 Must Support RFC 3619 for sub 50 ms failover and it should seamlessly integrate with Core and Distribution

3.17 Should have Configurable multicast session limit per port

4 Security Features4.1 Local authentication database for RADIUS

Authentication for 802.1x login4.2 Should have MAC security – Lockdown & Limit

and MAC address tracking with syslog & snmp notification

4.3 Should have SSH-2, SCP, SFTP for secure 4.4 Should have dynamic arp inspection , DHCP

snooping, Private VLAN, SYN attack protection, GARP protection

4.5 Should have ASIC based traffic flow analysis based on Netflow/ sFlow/ Ipfix

4.6 Should have minimum 1 K ACL entry support and Time Based ACL

5 Management5.1 Should have scheduled archiving / uploading of

configuration and system log to a central server, Dedicated OOB Ethernet management.

5.2 Should support inbuilt DHCP server and Client for quick configuration of endpoints and switch

5.3 Telnet server , ssh server, Ping and traceroute over Ipv6

5.4 Should have L2 Traceroute, L2 Ping and Multicast Traceroute

5.5 Web, Console and CLI management 5.6 Dual firmware and configuration rollback5.7 Should be SDN capable with Openstack support

and OpenFlow API support, Should support IEEE P802.1Qaz


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5.8 Inbuilt browser based bandwidth monitoring5.9 Should support Energy Efficient Ethernet 802.3az6 Certifications6.1 NDPP/EAL3 or higher common criteria




Compliance(Yes/No)

Remarks

1 Switch Architecture & Performance1.1 Each switch should have minimum 176 Gbps or

more with non blocking architecture and Forwarding rate of 130 Mpps

1.2 Switch Must be equipped with minimum 1GB RAM, 1GB Flash.

1.3 Should have LED indicator for per port status, FAN, PSU and Management Status.


1.5 Hardware and software configuration have for IPv6 from day one

1.6 Support stacking for upto 8 switches with minimum 40 Gbps stacking.

1.7 Have Redundant Power Supply support and variable speed fan to adjust to varying weather conditions in campus

2 Required Port Densities2.1 Minimum of 48 ports 10/100/1000 Base-T with

min 8 x SFP ports and 4 ports 10G SFP+ ports with replacement of 4 SFP ports or should be offered additionally.

2.2 Minimum 1 x 10GBaseSR module 850nm Loaded, LC Connector, transmission length of up to 300m on OM3 fibre , 1X 10GSFP+ DAC passive copper cable with link lengths of 1m to be supplied with the switch.

3 Layer 3 & Layer 2 Features3.1 Should have 16 K MAC Address, 4K active Vlans 3.2 Should support 10 K ARP entries


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Compliance(Yes/No)

Remarks

3.3 802.1D spanning Tree and PVST+, 802.1w, 802.1s , Should have BPDU Guard or equivalent feature on edge port to auto disable port for a configurable time period to if an accidental loop occurs in the network

3.4 Audio Video Bridging to enable reliable, real-time audio/video transmission over Ethernet

3.5 Should support aggregating and load balancing of traffic to two or more peer switches within same VLAN

3.6 Should support G.8032 standard based protocol for ring backbone

3.7 Should have Port based VLAN, MAC based VLAN, private vlan and 802.1 AK for dynamic

3.8 Should have Local, Remote and multisession port mirroring (minimum 4 session)

3.9 Support Standard based protocols for lossless transport of real time data with dynamic QOS reservation.

3.10 Should have 8 Hardware QOS Queues per port

3.11 Should have traffic rate limiting with Configurable bandwidth granularity of 8 Kbps

3.12 Should have Link Layer Discovery Protocol (802.1ab) to allow recognition of third party network devices and LLDP MED for auto

3.13 Should have MAC address tracking and notification for mac address addition , delete or movement in the Network

3.14 Should support policy based routing and switching 3.15 Should have basic dynamic routing protocols

like RIP from day 1 and be upgradeable to OSPF , PIM , VRRP

3.16 Must Support RFC 3619 for sub 50 ms failover and it should seamlessly integrate with Core and Distribution

3.17 Should have Configurable multicast session limit per port

4 Security Features


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Compliance(Yes/No)

Remarks

4.1 Local authentication database for RADIUS Authentication for 802.1x login

4.2 Should have MAC security – Lockdown & Limit and MAC address tracking with syslog & snmp notification

4.3 Should have SSH-2, SCP, SFTP for secure 4.4 Should have dynamic arp inspection , DHCP

snooping, Private VLAN, SYN attack protection, GARP protection

4.5 Should have ASIC based traffic flow analysis based on Netflow/ sFlow/ Ipfix

4.6 Should have minimum 1 K ACL entry support and Time Based ACL

5 Management5.1 Should have scheduled archiving / uploading of

configuration and system log to a central server, Dedicated OOB Ethernet management.

5.2 Should support inbuilt DHCP server and Client for quick configuration of endpoints and switch

5.3 Telnet server , ssh server, Ping and traceroute over Ipv6

5.4 Should have L2 Traceroute, L2 Ping and Multicast Traceroute

5.5 Web, Console and CLI management 5.6 Dual firmware and configuration rollback5.7 Should be SDN capable with Openstack support

and OpenFlow API support, Should support IEEE P802.1Qaz

5.8 Inbuilt browser based bandwidth monitoring5.9 Should support Energy Efficient Ethernet 802.3az6 Certifications6.1 NDPP/EAL3 or higher common criteria

certification


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15.2 Technical Bill of Materials

Sr. No.

Description Qty Compliance(Yes/No)

Remarks

Network Layer 3 Core Switch (As per Technical Specifications)1 Network Layer 3 Core Switch 22 40 Gigabit Ethernet QSFP+ passive copper

cable 0.5m length2

3 10GBASE-SR SFP+, 850nm, LC Connector, transmission length of up to 300m on MMF

32

4 10/100/1000BASE-T SFP module 325 3 Year On-Site Next Business Day

Warranty (includes items 1 to 4)1

LotDistribution Switch (As per Technical Specifications)

1 Distribution Switch 192 10GBASE-SR SFP+, 850nm, LC

Connector, transmission length of up to 300m on MMF

95


1 Lot

24 Port Access Switch (As per Technical Specifications)1 24 Port Access Switch 332 10G SFP+ DAC passive copper cable with

link lengths of 1m33


1 Lot

48 Port Access Switch (As per Technical Specifications)1 48 Port Access Switch 442 10GBASE-SR SFP+, 850nm, LC

Connector, transmission length of up to 300m on MMF

44

3 10G SFP+ DAC passive copper cable with link lengths of 1m

44


1 Lot

Posting of Network Engineer1 One Engineer for 3 years 1


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16.Proposed Diagrama) Proposed Switch Connectivity – CIDCO Bhavan


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b) Proposed Switch Connectivity – CIDCO Raigard Bhavan


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c) Proposed Switch Connectivity – CIDCO Airport & NAINA Office


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