CHSA - Region IX Update February 23, 2016caheadstart.org/2016 Conference/Len_Opening.pdf · CHSA -...

Prepared by Region IX Office of Head Start

CHSA - Region IX Update

February 23, 2016

Region 9 Office of Head Start | February 23, 2016| California Head Start Association

Today’s Agenda

2016 Budget

EHS-CCP News

Changing Landscape

Regional Office Updates

OHS Monitoring Trends

CLASS


FY 2016 Budget

► OHS appropriation at $9.17 billion

► Includes an increase of approximately $570 million for Head Start including: $294 Million to lengthen the program day and year

$135 million to expand Early Head Start, including through Child Care Partnerships.

Cost of Living Adjustment (COLA) for HS/EHS/EHS-CCP grantees

► OHS will release a Program Instruction to provide additional information


EHS Expansion and EHS - Childcare

Partnership Grants Forecast

► Estimated FOA post date = May 2, 2016

► Estimated application due date = July 1, 2016

► Estimated award date = February 28, 2017

► http://www.acf.hhs.gov/hhsgrantsforecast/index.cfm?switch=grant.view&gff_grants_forecastInfoID=73942

http://www.acf.hhs.gov/hhsgrantsforecast/index.cfm?switch=grant.view&gff_grants_forecastInfoID=73942






FY2016 OHS Monitoring

http://eclkc.ohs.acf.hhs.gov/hslc/grants/monitoring


Changing Landscape

► Impact of Transitional Kindergarten

► Proliferation of preschool services

► Increased Community Need for Infant / toddler care

Full day services / full year services

► Workforce Development Concerns

Lack of Qualified staff / shortage

Teacher turnover / retention

Comparable teacher salaries

► Quality Services / School Readiness Improved outcomes for children

Alignment with schools

Emphasis on Professional Development / Coaching


Percent of California Children Aged 3 and 4

Being Served in Head Start Programs

36.38% 40.05%

43.68%

61.35% 57%

51.02%

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

90.00%

100.00%

2013 2014 2015

Children Age 3 Children Age 4


Enrollment Reductions and Conversions

from 2013 - Present

0

5

10

15

20

25

2013 2014 2015

7

3

10

3

20 23

Slot Reduction Slot Conversion


Strategic Program Planning

► Early Planning Long-term strategies for program change versus short-term

fixes

Using Data 1) Community assessment data

2) Program Data (enrollment, waitlist, PIR, etc)

3) Organizational strategic plan, program goals and objectives

Fiscal Implications 1) Cost savings to improve program quality

2) Budget projection, analysis, planning and execution

Lead time for review, approval and implementation

► Ongoing Communication Between Key Stakeholders and Regional Office Staff


Regional Office

► Grantee support team includes collaboration between program, fiscal and T/TA

► Regional T/TA system focused on technical assistance using Process Consultation

► GS and ECS jointly support grantees

► Added Health Specialist position- will provide direct support to grantees in the areas of health, child health and safety, and disabilities. Request through your Program Specialist.

► Added Systems Specialist position- will support the Office of Head Start and the Office of Child Care regional offices and TTA staff. Request through your Program Specialist.


Number of Final Monitoring Reports – 74 (to date)

Number of Reports without ANCs or Deficiencies – 48

Number of Reports with ANCs – 24

Number of Reports with Deficiencies – 3

Number of Reports with Concerns – 22

FY 2015 Region 9 Monitoring


44.7%

3.7%

46.8%

14.8%

0

10

20

30

40

50

60

70

80

90

100

Environmental Health & Safety (47 Final Reports to Date)

Fiscal Integrity & ERSEA(27 Final Reports to Date)

Pe

rce

nta

ge o

f Fi

nal

Re

po

rts

Region 9 Percentage of Final Reports with Cited Areas

Concerns

Non-Compliances & Deficiencies*

FY 2015 Cited Performance Standards

* 3 Areas of Deficiency - Environmental

Health & Safety



Environmental

Health & Safety

1304.22(a)(3); 1304.53(a)(10)(vi,vii,xiv)

The grantee did not ensure exits were clearly visible and evacuation routes and emergency procedures were clearly marked so the path to safety outside was unmistakable. The grantee did not ensure that smoke detectors were tested regularly.

1304.22(c)(1);

1304.22(c)(2);

1304.22(c)(4)

The grantee did not ensure medications were properly stored and administered.

Expired rescue medication was observed in a setting, posing risk to the child if it

did not work when administered.

1304.22(e)(1)(ii-iii) In up to 10% of the program’s settings, proper hand-washing techniques were not

used or hand-washing did not occur at the appropriate times.

1304.22(e)(3-5) Non-porous gloves were not worn by staff when they were in contact with spills

of bodily fluids (e.g. urine, feces, blood, or eye discharge) or all areas exposed to

the spills were not cleaned and sanitized by staff immediately.

In settings in which diapering was observed staff did not practice proper

sanitation and hygiene procedures.

1304.52(i)(l)(iii) The grantee did not ensure all staff abided by the program’s standards of conduct

requiring no child to be left alone or unsupervised while under their care.

1304.53(a)(5) The grantee did not make at least 35 square feet of usable indoors space per child

available for the care of and use by children.

1304.53(a)(7)

The grantee did not provide for maintenance of the facilities – ex: ceiling tiles in

the children’s bathroom were stained and sagged; grantee did not ensure

electrical outlets accessible to children were designed to prevent shock.



Environmental

Health & Safety

Continued

1304.53(a)(10)(viii-x)

1304.53(b)(l)(iii)

In up to 10% of the program’s settings, the program did not provide safe,

clean, and appropriate indoor and outdoor learning environments.

1304.53(g)(4) The grantee did not ensure each teacher working exclusively with infants and toddlers had responsibility for no more than four infants and toddlers, and no more than eight infants and toddlers were placed in any one group.

1305.43(a)(7-8); 1304.53

(a)(7-10)

The grantee did not provide for safety and security of all children by

keeping facilities, materials, and Head Start equipment well maintained,

clean, and in good repair.

1306.32(a)(3, 5) The grantee did not ensure classes serving predominantly: 3-year-old

children maintained an average size between 15 and 17 children; 4 or 5-

year-old children maintained a size between 17 and 20 children.

1310.10(d)(2,4) One or two buses inspected were missing one or more of the following:

safety equipment for use in an emergency, including a charged fire

extinguisher that is properly mounted with a sign indicating its location;

seatbelt cutter and a sign indicating its location.

1310.10 (g) The grantee did not ensure that children are only released to a parent or

legal guardian.

648A(g)(3)(A-C) The grantee did not ensure criminal record checks (CRCs) were conducted

prior to hiring staff.



Fiscal Integrity &

ERSEA

1304.51(h) Reimbursement from USDA/CACFP was reduced due to late or incomplete

reports, or costs were disallowed by USDA/CACFP, but no Head Start funds

were used to cover costs that should have been paid by USDA/CACFP.

1309.54 The grantee did not ensure it maintained compliance with the Davis-Bacon

Act.

230, App A (A)(2)(b) The grantee did not ensure indirect costs claimed were allowable and

conformed to the specific terms of the Nonprofit Rate Agreement.

230, App B (8)(i) The grantee did not ensure incentive compensation paid to employees was

based on individual employee performance, entered in good faith before

services were rendered, and reasonable.

74.23(a)(3) The grantee did not ensure all costs claimed as matching contributions were

necessary and reasonable for the proper and efficient accomplishment of

project or program objectives.

74.23(i)(l) The grantee did not ensure in-kind contributions were documented and

supported by the same methods used by the recipient for its own employees.


Emotional Support CLASS Scores

http://eclkc.ohs.acf.hhs.gov/hslc/data/class-reports/class-data-2015.html

6.0070

5.9900

6.1430

6.1000

6.1045

6.0300

1.0 2.0 3.0 4.0 5.0 6.0 7.0

2013 Region 9 Average

2013 National Average





Domain Average


Classroom Organization CLASS Scores


5.6026

5.6300

5.8288

5.8333

5.8687

5.8000

1.0 2.0 3.0 4.0 5.0 6.0 7.0







Domain Average


Instructional Support CLASS Scores


2.6272

2.7200

2.8825

2.9000

2.8957

2.8800

1.0 1.5 2.0 2.5 3.0 3.5 4.0







Domain Average

Domain Threshold (2) FY2015 10% Threshold (2.2262) FY2014 10% Threshold (2.2027) FY2013 10% Threshold (2.1100)

CHSA - Region IX Update February 23, 2016caheadstart.org/2016 Conference/Len_Opening.pdf · CHSA -...

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