CHESTERFIELD COUNTY PUBLIC SCHOOLS

FOOD AND NUTRITION SERVICES 7610 Whitepine Road • N. Chesterfield, Virginia 23237

(804) 743-3717 • FAX (804) 275-6930 Equal Opportunity Employer

Marcus J. Newsome, Ed.D., Superintendent    

Date: May 6, 2015 To: Interested Vendor From: R. Warren Grigg, Director Re: Bid Invitation Enclosed is a proposal to furnish Select Frozen Foods, Staple Foods, Snack and Beverages according to specifications for the Chesterfield County Public Schools for the period of August 1, 2015 through July 31, 2016. Bids will be received at the Chesterfield County Public Schools Food and Nutrition Services office no later than Wednesday, May 27, 2015 @ 10:00 am. Bids sent by “FAX” will not be accepted. A public bid opening will be held at the Food and Nutrition Services office Wednesday, May 27, 2015 @ 10:00 am. If you have any questions regarding this bid, please contact Therese Steele, Assistant Director, (804) 743- 3720. Sincerely, R. Warren Grigg RWG/tes Enclosures: Invitation to Bid Bid Procedure/Terms and Conditions Bid Extension Clause List of Schools 2015 – 2016 Calendar 

INVITATION TO BID CHESTERFIELD COUNTY PUBLIC SCHOOLS Category: Select New Items Food and Nutrition Services Department Bid Period: August 1, 2015 through July 31, 2016 Company: _______________________________ Special Conditions: 1. If bidding other than specified, adjust “Estimated Usage” to agree with unit size. 2. Do not deduct U.S.D.A. rebate from extended price. 3. When “whole grain” is listed, product must meet 51% whole grain requirement

Item No.

Est. Usage

Item

Unit Size

Unit Price

Ext. Price

1. 300 cs. Taco Seasoning, gluten free, Lawry’s 930269 3/6 lb.

2. 75 cs. Cilantro-Lime Seasoning Mix, Foot Hill Farms S162-F6190

10/6 oz.

3. 50 cs. Alfredo Sauce Mix, Butter Buds 49840 or Trio 11250190

8/16 oz. pouch

4. 65 ea. Lemon Pepper Seasoning, salt free, Lawry’s 900513940 19 oz. jar

5. 65 ea. Vegetable Seasoning, Grill Mates 900036607 20 oz. jar

6. 65 ea. Ginger, ground, McCormick 900223230 16 oz. jar

7. 65 ea. Cinnamon Sugar, McCormick 932337 29 oz. jar

8. 100 cs. Stuffing Mix, whole grain, Foothill Farms T530-C1190 12/28 oz.

9. 150 cs. Vegetarian Three Bean Chili, JTM 5383 6/5 lb.

10. 450 cs. Sweet Teriyaki Sauce, JTM 73470 6/5 lb.

11. 100 cs. Asian Hunan Style Orange Sauce, JTM 73420 6/5 lb.

12. 75 cs. General Tso’s Sauce, JTM 73450 6/5 lb.

13. 100 gal. Soy Sauce, reduced sodium Gal.

14. 100 cs. Tomato Paste, Hunt’s fancy 6/#10 cans

15. 25 cs. Black Beans, seasoned 6/#10 cans

16. 300 cs. Mini Cheese Pizza Bagels, whole grain, Tasty Brands 52222

384/1.17 oz.

17. 500 cs. Biscuit Dough, whole grain, frozen, handi-split, Rich’s 09315

216/2.25 oz.

18. 350 cs. Bread Sticks, whole grain, garlic, Bake Crafters 1638 240/1.19 oz.

19. 300 cs. Breakfast Boat, Egg and Turkey Bacon, IW, The Max 77387-12467

96/3.09 oz.

20. 100 cs. Mini Bagels, Cinnamon cream cheese filled, Pillsbury 38399-0

72/2.43 oz.

21. 400 cs. Turkey Breast Roast, oven roasted, boneless whole muscle, sliced, Jennie-O 2303-24

4/6.17 lb.

22. 200 cs. Dark Meat Chicken Strips, Roasted, fully cooked, Tyson 16702

30 lb.

23. 250 cs. Cod Nuggets, whole grain, Viking 26244 10 lb. case

24. 300 cs. Sausage Gravy Breakfast Fundles, JTM 5857CE 160/3.10 oz.

25. 200 cs. Sausage Gravy, JTM CP5156 6/5 lb.

INVITATION TO BID - continued CHESTERFIELD COUNTY PUBLIC SCHOOLS Category: Select New Items Food and Nutrition Services Department Bid Period: August 1, 2015 through July 31, 2016 Company: _______________________________

Page 2

Item No.

Est. Usage

Item

Unit Size

Unit Price

Ext. Price

26. 75 cs. Orange Juice, frozen concentrate 12/1 quart

27. 50 cs. Hummus, Sabar, 2 oz. single serve 48/cs.

28. 200 cs. Breakfast Bar, IW twin pack, Sky Blue HWBTW280 80/2.8 oz.

29. 1200 cs. Chocolate Chip Cookie, whole grain, reduced fat, frozen dough, 1.5 oz. Michael’s/Bonzer 71501

168/cs.

30. 600 cs. Sugar Cookie, whole grain, reduced fat, frozen dough, 1.5 oz., Michael’s/Bonzer 71521

168/cs.

31. 50 cs. Krave S’mores, Kellogg’s 38000-12586 96/cs.

32. 150 cs. Pop-Tarts, 1 ct. package, Frosted Fudge 12070 120/cs.

33. 25 cs. Croutons, whole grain, Marzetti 85360 4/40 oz.

34. 500 cs. Nabisco Premium Saltine Crackers, whole grain, 2 count package, 00019320001925

500/2 ct.

35. 100 cs. Wheat Thins, Popped, Sea Salt 36/.8 oz.

36. 50 cs. Quaker Oatmeal-To-Go, Oatmeal Raisin, 43950 125/1.41 oz.

37. 100 cs. Skeeter, Nut Free, Cinnamon Grahams 03114 192/1 oz.

38. 400 cs Vanilla Wafer, Whole grain mini treats, single serve, Bake Crafters 541

100/1.1 oz

39. 50 cs. Snack Crackers, Crave-N-Rave Spikerz, Heavenly Ranch 512310

300/ .9 oz.

40. 75 cs. Amazing Fruit Raisins, Sour Lemon AA13A0A3E060 and Orange AA02A0A3E060

250/1.3 oz. bag

41. 2000 cs. Sparkling ICE, zero calorie, naturally flavored sparkling water, assorted flavors

12/17 oz.

42. 1000 cs. Sparkling ICE Tea, zero calorie, Lemon Tea, Peach Tea, Raspberry Tea

12/17 oz

43. 3000 cs B.W. Cooper’s School Decaf Sweet Tea 4/64 oz. jugs

44. 3000 cs Bottled Water, 8 – 10 oz. size, plastic bottle 24/8 oz

Total Select New Items:________________________

CHESTERFIELD COUNTY PUBLIC SCHOOLS FOOD AND NUTRITION SERVICES

The Food and Nutrition Services Department of Chesterfield County Public Schools solicits interested firms to submit quotes for Select Frozen Food, Staple Food and Snack Items for the 2015 - 2016 school year. Submitted bids will be received no later than 10:00 a.m. on Wednesday, May 27, 2015 at the following address:

Chesterfield County Public Schools Food and Nutrition Services

7610 Whitepine Road North Chesterfield, VA 23237

BID PROCEDURES: Mark outside of envelope with “Select New Items.” The right is retained by Food and Nutrition Services Department to extend the contract for four consecutive one-year terms. Bid may be awarded in whole or part, whichever is in the best interest of Chesterfield County. Bids received after the announced time and date specified, by mail or otherwise, will be returned unopened. Nothing herein is intended to exclude any responsible firm or in any way restrain or restrict competition. On the contrary, all responsible firms are encouraged to submit bids. Bids are opened publicly. A public opening will be held at 10:00 a.m. on Wednesday, May 27, 2015 in the office of Food and Nutrition Services, 7610 Whitepine Road, North Chesterfield, VA 23237. Results will be mailed to all contractors within a two-week period after receiving and tabulating the bids. Bids submitted MUST be signed in each place a signature is requested by an individual authorized to bind the offer. All bids shall be signed on the Signature sheet in order to be considered. Bids submitted without a signature shall be rejected. If the contractor is a partnership or corporation, the contractor shall show the title of the individual signing the bid, and if the individual is not an officer of the partnership or corporation, the contractor shall submit proof that the individual has the authority to bind the partnership or corporation if requested. Enclosed is a “USDA Non-Collusion Certification Statement” that shall be signed and returned with the bid. If you desire not to provide a quote on the bid, please forward your acknowledgment of the bid with NO PROPOSAL SUBMITTED to the address listed above.

1. BID ITEMS/SPECIFICATIONS: It is the intent of these specifications to provide a

guide to prospective contractors as to the type of item and approximate size to be furnished. Ingredient listing and nutritional analysis must be supplied for all foods by vendors if requested. Present contractor is not excluded from this requirement. All applicable food items must contain a minimum 10% of one or more of the following vitamins and minerals: Protein, Vitamin C, Thiamin, Riboflavin, Iron, Calcium, Vitamin A, and Niacin. When whole grain is listed the product must include 50% or more whole grains by weight, or have whole grains as the first ingredient.

2. BUY AMERICAN: The 1998 reauthorization for the National School Lunch Act requires school districts participating in the NSLP in the contiguous 48 states of the US to buy food products produced in the US (domestic) when using federal funds. Implementing federal regulations are 7 CFR 210.21 and 220.16 published on September 20, 1999.

3. SERVICE REQUIREMENTS: Delivery is required, as needed, to each individual

school, currently 65 sites and the Food and Nutrition Services Office. Deliveries shall also be required at any future schools sites as they open. Contractor shall pick up and replace and/or give credit for unused, outdated, and/or damaged products.

4. BID SELECTION PROCESS: All items listed on bid do not require a price quote in

order for the bid to be considered unless otherwise listed. The purchaser reserves the right to be the sole judge and to make the award in accordance with his/her own judgment as to what shall best meet the requirements. If selected item(s) do not maintain anticipated sales, purchase of those items may be discontinued.

5. INSURANCE REQUIREMENTS: The Contractor and insurance company should

carefully review the insurance requirements set forth below. The Contractor shall furnish a copy of a certificate of insurance in accordance with the requirements before the county will execute a contract. The Contractor shall be responsible for maintaining current certificates of insurance on file with the county. The certificate of insurance does not need to accompany the bid.

The contractor shall purchase and maintain in force, at his own expense, such insurance

as will protect him and the County and Chesterfield County Public Schools from claims which may arise out of or result from the contractor’s execution of the work, whether such execution be by himself, agents, subcontractors, or by anyone for whose acts any of them may be liable. The insurance coverage’s shall be such as to fully protect the County and Chesterfield County Public Schools, the consulting professional (if applicable) and the general public from any and all claims for injury and damage resulting by any actions on the part of the contractor or his forces as enumerated above.

The contractor shall furnish insurance in satisfactory limits, and on forms and of

companies that are acceptable to the County’s Attorney and/or Risk Management director and shall require and show evidence of insurance coverage’s on behalf of any

subcontractors (if applicable), before entering into any agreement to sublet and part of the work to be done under this contract.

6. INTERPRETATION OF BID: If any party contemplating the submission of a bid on

this invitation is in doubt as to the true meaning of any part of the bid, the Food and Nutrition Services Department should be contacted. Any change to the Invitation to Bid will be made only by written addendum mailed to prospective contractors at the addresses furnished for such purposes. The County shall not be responsible for any changes except as noted through a written addendum.

Bid subject to terms and conditions attached

CHESTERFIELD COUNTY PUBLIC SCHOOLS FOOD AND NUTRITION SERVICES

INVITATION TO BID - TERMS AND CONDITIONS

Read Carefully Before Submitting Bid

BID PERIOD: I GENERAL The contract period is from August 1, 2015 through July 31, 2016. All bids are awarded as a whole rather than by individual items unless otherwise specified. Sealed bids must be received prior to the specified time and date of opening as designated in the invitation. Late bids shall be rejected. Facsimiles of bids will not be accepted. Bids concerning separate bid invitations are not to be combined on the same form or placed in the same envelope. Bids submitted in violation of this provision may be determined invalid. Unless otherwise specified, contractors are to use the bid form furnished by the County. An individual authorized to bind the firm should initial corrections and/or changes in the bid. No bid shall be altered or amended after the specified time for opening. The County reserves the right, as its option, to conduct “on-site” visitations of any contractor’s facilities. The purpose of the visit will be to ensure the County of the contractor’s capabilities of successfully administering this contract. If in the County’s opinion any contractor does not have the required capabilities as listed herein, this shall be considered grounds for non-award or cancellation of bid. This bid category may be awarded in whole or part, whichever is in the best interest of Chesterfield County. The purchaser reserves the right to be the sole judge and to make the award in accordance with his/her own judgment as to what will best meet the requirements. Products listed and brand names specified have been evaluated according to Chesterfield County Food and Nutrition Services processes and are found to be acceptable items. No alternate accepted where manufacturer brand listed. Quantities estimated are for the entire bid period. Orders placed by individual schools are coordinated to arrive in the schools at a certain time in order to meet the specific menu. Failure to deliver an item ordered results in unnecessary hardship for the school manager. It is the responsibility of the contractor to notify the Food Service Office of out of stock items and offer an approved substitute or a return delivery date in order to meet the menu.

PRICE ESCALATION/DE-ESCALATION: Price adjustments may be permitted for changes in the contractor’s cost of materials. Contracting parties shall re-negotiate any price changes. No price increases will be authorized for 120 calendar days after the effective date of the contract. Price escalation may be permitted only at the end of this period and every 120 calendar days thereafter and only where verified to the satisfaction of the Food and Nutrition Services Department. “Across the board” price decreases are subject to implementation at any time and shall be immediately conveyed to the Food and Nutrition Services Department. Contractor shall give not less than 30 calendar days advance notice of any price increase to the Food and Nutrition Services Department. Any approved price changes will be effective only at the beginning of the calendar month following the end of the full 30 calendar day’s notification period. The contractor shall document the amount and proposed effective date of any general change in the price of materials. Documentation shall be supplied with the contractor request for increase which will: (1) verify that the requested price increase is general in scope and not applicable just to the County; and (2) verify the amount or percentage of increase which is being passed on to the contractor by the contractor’s suppliers. The Food and Nutrition Services Department shall notify the contractor in writing of the effective date of any increase which it approves. The contractor shall fill all orders received prior to the effective date of the price adjustment at the old contract prices. The contractor is further advised that decreases which affect the cost of materials are required to be communicated immediately to the Food and Nutrition Services Department. Any price increases incurred to Chesterfield Schools Food and Nutrition Services shall be a result of actual increased cost passed from the manufacturer to the supplier excluding any additional profits to the supplier. Chesterfield School Food and Nutrition Services require proof of such increases from the manufacturer before adjustments are made on bid prices. FOODS/QUANTITIES: Estimated product use is included with bid where applicable. Quantities listed are estimates based on historical data of past purchases and are not to be considered a guaranty of quantities to be purchased by Chesterfield County Food and Nutrition Services. Final totals purchased may be more or less than estimate indicates. Food and Nutrition Services, not the contractor, will determine how to reduce or eliminate slow moving items. We shall not be responsible for items on the bid where the quality is/becomes unacceptable. Changes in the menu will be the responsibility of our department, not the contractor in any situation. During the term of this contract, should Food and Nutrition Services identify additional foods and/or beverages needed, the right is reserved by Food and Nutrition Services to add the additional foods and/or beverages to the contract. Any additional foods and/or beverages added shall be part of the contract, subject to all terms and conditions and shall be priced under the same pricing structure.

SECTION 2.2-4311 CODE OF VIRGINIA: Every contract for goods or services over $10,000 shall include the following provisions: 1. During the performance of this contract, the Contractor agrees as follows:

a. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. b. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer. c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. 2. The Contractor shall include the provisions of the foregoing paragraphs a, b, and c in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. TAXES: Chesterfield County is exempt from payment of Federal Excise Tax and State and Local Sales and Use Tax on all tangible personal property or leased for its use or consumption. Tax exemption certification will be furnished upon request FACTORS OTHER THAN PRICE IN AWARD DECISION: The following factors in addition to price, as they apply, shall be a consideration in the awarding of the bid: A. The quality of services and/or products or references which attest to others’ specific

experiences. B. The timely completion of previous contracts or services or the timely delivery of past

orders; references which attest to others’ specific experiences for school systems of similar size.

C. The sufficiency of financial resources and its impact on ability of the bidder to perform

the contract or provide the services. D. The County reserves the right to conduct on-site inspections of any bidder’s facilities

prior to award. The results of said inspection will be considered by the County in determining bidder’s capabilities of successfully administering this contract.

E. Substantial compliance or non-compliance with specifications set forth in bid as

determined by the County.

F. Results of product testing G. Product/brand popularity CHOICE OF VENUE: Any disputes under this contract that cannot be resolved between the County of Chesterfield and the vendor must be resolved in the Circuit Court of Chesterfield County, Virginia. SIGNED BID CONSIDERED AN OFFER: This signed bid shall be considered an offer on the part of the contractor and shall be deemed accepted upon approval by the Chesterfield County Board of Supervisors. In case of default by the successful contractor, or failure to deliver the products and/or services ordered by the time specified, the County shall terminate the purchase order and/or contract, and after due notice, written or oral, shall procure them from other sources and hold the defaulting contractor liable for any resulting additional cost. Bids cannot be withdrawn by the contractor after the time and date set for opening unless specified from within the bid. Chesterfield Schools Food and Nutrition Services reserve the right to terminate this contract upon written notice to the vendor(s). Contract may be canceled by either party with a 45 day written notice. Chesterfield County Schools Food and Nutrition Services shall not be obligated to purchase or pay for products unless they are ordered and until they are received by individual schools. All prices shall be F.O.B. Chesterfield Schools. Quotes and proposals must be signed in ink with the firm’s name and by an officer or individual having authority to bind the company by his/her signature. The right is reserved to reject any or all bids, whichever is determined to be in the best interest of Chesterfield County Public Schools. The right is reserved to extend the use of this contract to any County or School Board department. Time is of the essence and any bid received after the announced time and date for submittal, whether by mail or otherwise, shall be rejected. Contractors are responsible for insuring their bids are signed in by the Food Service Department personnel before the deadline indicated. Late bids received shall be so noted in the bid file in order that the contractor’s name is not removed from the subject commodity/service list. If you desire not to quote on this invitation, please forward your acknowledgment of NO BID. Return of the “Signature Sheet” with authorized signature and indication of NO BID is appropriate. Failure to comply may be cause for removal of your company’s name from the bid list for subject commodity. Nothing herein is intended to exclude any responsible vendor, his product or service, or in any way restrain or restrict competition. On the contrary, all responsible contractors are encouraged to bid and their bid is solicited.

MODIFICATION: The resulting contract shall not be amended, modified, or otherwise changed except by the written consent of the Contractor and the County given in the same manner and form as the original signing of the Contract. MISTAKES IN BIDS

a. Mistakes discovered following bid opening but prior to award: If there is a significant and obvious disparity between the prices of the lowest apparent responsive contractor and other contractors, the low contractor may be contacted by the purchasing authority to confirm the bid price. This does not relieve a contractor from the responsibility for the submission of a correct bid. If the contractor then alleges a mistake in the bid and can provide clear and convincing evidence that supports the existence of a clerical error to the satisfaction of the purchasing authority, the bid may be withdrawn only after approval by the County.

b. Mistakes discovered after award: Bids containing mistakes by contractors shall not be

withdrawn after award of a contract or issuance of a purchase order. II ORDERS AND ORDER FORMS Orders for staple and frozen items, paper supplies, snack and juice drinks shall be submitted to the vendor electronically via email. Contractor must be able to receive and accept electronic orders for processing. All other orders are placed directly with the supplier by the individual school manager or as assigned. Back orders shall not be accepted unless approval is given by the Director or Assistant Director of Food and Nutrition Services. Add-ons to orders shall be accepted up to 48 hours before delivery to the site. We require one person be responsible for handling orders for Chesterfield County Schools who shall also be our contact when problems occur. III PRODUCT SAMPLES/EVALUATIONS Product samples may be requested and submitted at no expense, be accompanied by ingredient listing, nutritional analysis, and formula if applicable, and submitted ninety (90) days prior to the bid invitation. Products that have been evaluated and found acceptable shall be placed on the bid list. Product samples submitted after the bid award shall not be considered; however, they may be placed on the bid list the following year if testing proves the product to be an acceptable item. If bid is extended, this is not applicable. All items are subject to the appropriate federal and state specifications in effect the day of the bid award. Successful contractors are required to furnish written certification that these specifications have been met.

IV DELIVERIES Deliveries to individual schools are to be made at the high school sites between the hours of 6:00 a.m. and 12:00 p.m., at the middle school sites between 6:30 a.m. and 1:00 p.m., and the elementary school sites between 7:00 a.m. and 1:30 p.m. Orders shall not be accepted by anyone other than food service personnel. Chesterfield County shall not assume responsibility for orders left without proper authorization. Deliveries may be made daily, weekly, bi-weekly, or monthly as determined by the Food and Nutrition Services Department. Opening deliveries must be 100% filled based on orders received by the contractor from our department. If for some reason all items are not available, a written list of items not available must be addressed and faxed to the Director and Assistant Director with reasons from the manufacturer. This must be received 48 hours before scheduled deliveries. All opening deliveries must be made to 65 sites within a three day period based on the approved delivery schedule by the Assistant Director. Deliveries must be made during the managers’ contracted work hours. When late deliveries are expected for any reason, the contractor must either fax or call our office to notify us and must also notify all schools affected either by fax, email, or phone. The above mentioned policies regarding unavailable food items or late deliveries shall also apply to orders throughout the school year unless it is weather related. Persistent failure to meet delivery schedules shall be considered grounds for cancellation of contract. Future bidding privileges may also be affected. When weather related disruptions occur, Food and Nutrition Services shall be the one to determine what items shall be shipped and when. In cases of default by the successful contractor, or if supplies ordered are not delivered by the specified time, the Food and Nutrition Services Department after due notice, written or verbally, may procure them from other sources and hold the contractor responsible for any excess cost incurred thereby. Deliveries are to be checked in and signed for by each on-site food service manager. Under no circumstances shall product be left either inside or outside of building unattended. Out of stock items may require next day deliveries by the distributor to meet menu requirements. Shortages that are considered excessive by our standards shall be grounds for termination of the contract. All returns for incorrect product, damaged goods, unapproved substitutions, and back orders must be noted on a duplicate form and removed from the delivery ticket/invoice.

Delivery schedules and number of deliveries per week per bid category: Bread 3 to 4 per week Milk Every other day Staple food items weekly Frozen/refrigerated items Up to 3 weekly depending on available storage space Ice Cream weekly Beverages/Bottled Water weekly and monthly Disposables Bi-weekly and monthly Detergents/cleaning items Bi-weekly and monthly Chips/snacks weekly Produce, fresh 1 to 2 deliveries weekly Contact with Students: As required by Section 22.1-296.1 of the Code of Virginia, Contractors who shall provide services that shall place contractor or contractor’s employees in direct contact with students on school property during regular school hours or during school-sponsored activities, shall certify, by signing and submitting their bid or proposal, that none of the individuals who will perform the work under the contract have been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child. Any person making a materially false statement regarding any such offense shall be guilty of a Class 1 misdemeanor and, upon conviction, the fact of such conviction shall be grounds for the revocation of the contract to provide such services and, when relevant, the revocation of any license required to provide such services. V PRODUCT QUALITY/DELIVERY VEHICLES The contractor must have climate controlled receiving and shipping area to comply with HACCP regulations. All products must be delivered in clean, satisfactory containers. Unsatisfactory products such as frozen, damaged, or thawed items are to be exchanged, credit given, or delivery ticket and/or credit slip issued at the time of delivery. Delivery vehicle must be adequate to assure proper temperature of products until completion of delivery schedule. Persistent breakdown of delivery vehicles shall be considered grounds for termination of contract. Fresh produce must be delivered in a refrigerated, clean vehicle to maintain quality.

VI SECTION 2.2-4312 CODE OF VIRGINIA - DRUG FREE WORKPLACE During the performance of this contract, the contractor agrees to:

a. Provide a drug-free workplace for the contractor’s employees b. Post in conspicuous places, available to employees and applicants for employment, a

statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor’s workplace and specifying the actions that shall be taken against employees for violations of such prohibition

c. State in all solicitations or advertisements for employees placed by or on behalf of the

contractor that the contractor maintains a drug-free workplace d. Include the provisions of the foregoing clauses in every subcontract or purchase order

over $10,000, so that the provisions shall be binding upon each subcontractor or vendor For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.

VII SUBSTITUTIONS Under no circumstances shall a product be substituted by the contractor with different or house brand without prior approval from the Director or Assistant Director. In case of manufacturer problems with producing approved products, the broker and the contractor must notify us in writing of the problem and when it shall be corrected. Product substitution must be submitted, in writing, to the Director or Assistant Director for approval 72 hours before delivery. VIII INVOICES AND ACCOUNTING PROCEDURES Invoices for items delivered and accepted shall be submitted by the supplier and signed by the school food service manager or a person designated by the manager; two (2) copies of the invoice are to be left with the food service manager. All invoices must be priced per contract, extended, and exempt from Federal Excise and State Sales Tax. Monthly statements for each school showing the previous month’s deliveries, along with one copy of each signed invoice, must be received in the Food and Nutrition Services office by the sixth (6th) working day of the month. Payments for all accounts are made monthly.

Invoice requirements: Invoices are to be set up by food category with a subtotal for each page and a total on the last page. There can be more than one category per page but the items must have a subtotal for that category. For frozen, staples, and snack food items, the category breakdown should be: Meat Prepared entrees - lasagna, pizza, etc. Frozen vegetables, french fries, fruit and juice Pastries, muffins, cookies, snack cakes, and other bread type product Packaged cookies Chips Specialty salty snacks Beverages - all cans and bottles U.S.D.A. items, including processed, must be on a separate invoice from purchased items and also have separate monthly billing statements. If supplier fails to prepare invoices and statements as requested, or if invoices are consistently calculated incorrectly, we reserve the right to return all such invoices and statements to the supplier, and payment shall be withheld until corrections are received. We shall approve the procedure for handling invoice corrections, errors, and credits. An itemized listing of total purchases must be submitted to us by the fourth (4th) working day of each month for all items carrying U.S.D.A. commodity rebates. A tabulation of total quantities purchased may be requested by Food and Nutrition Services at any time to cover any length of time requested. IX CUSTOMER SERVICE The contractor is required to have one dedicated Customer Service Representative to handle our account; voice mail as well as email access is required. There is to be a 24 hour return call policy from the contractor on all issues when addressed by our department. X INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT Non-Appropriations Clause: The continuation of the terms, conditions, and provisions of this contract beyond the specified date of contract is subject to approval and ratification by the Chesterfield County Board of Supervisors and appropriation by them of the necessary money to fund said contract for each succeeding year. This non-collusion affidavit is material to any contract awarded pursuant to this bid. This non-collusion affidavit must be executed by the member, officer, or employee of the bidder who makes the final decision on prices and the amount quoted in the bid. Bid rigging and other efforts to restrain competition and the making of false sworn statements in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry as necessary of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval, or submission of the bid.

In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents and an affidavit must be submitted separately on behalf of each party. The term “complimentary bid” as used in the affidavit has the meaning commonly associated with that term in the bidding process and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or non-competitive bid, and any other form of bid submitted for the purpose of giving a false appearance of competition. Failure to file an affidavit in compliance with these instructions will result in disqualification of the bid. XI PRICING Prices should be stated in units of quantity as specified on the bid form. In case of error in extension of prices, the unit price shall govern. Firm pricing shall be given consideration for goods and/or services that will be delivered on a one-time only or staggered basis. General terms such as “price in effect at time of delivery” shall not be considered for award. XII AWARD PHILOSOPHY Award shall be made by the County to the lowest responsible contractor with the lowest responsive bid which is in substantial conformance with the terms, conditions, and specifications of the bid and is in conformance with the Code of Chesterfield County and Code of Virginia. Chesterfield County reserves the right to accept or reject any or all bids or parts of bid, to waive informalities, and to request rebids. The County also reserves the right to award the bid in a manner which the County deems will best serve its interest. Bids making exception to the terms and conditions included in this invitation shall be considered non responsive and shall not be considered. It further reserves the right to award the bid on a split order basis, lump sum, or individual item basis, or such combination as shall best serve the interest of the County unless otherwise specified. The County may award a bid to a single contractor or to multiple contractors. It also reserves the right to increase or decrease quantities at the unit price bid. Failure on behalf of the winning contractor to correctly fulfill the bid requirements and be able to provide all food items requested by our schools for the entire school year will be grounds for termination of the bid with the winning contractor and shall be awarded to the second lowest bidder. SECTION 2.2-4343.1 CODE OF VIRGINIA: Chesterfield County does not discriminate against faith-based organizations.

XIII MINORITY BIDDERS The Chesterfield County Purchasing Department encourages all businesses, including minority and women owned businesses, to respond to all Invitations to Bid and Requests for Proposals, and if not already on the County’s mailing list, to request an application for inclusion on the list. Should you be interested, please contact the Purchasing Department at (804) 748-1617 to request an application. If you are an individual with a disability and require a reasonable accommodation, please notify the Food and Nutrition Services Department at (804) 743-3717 three working days prior to need. VIX PRECEDENCE OF TERMS AND CONDITIONS Any and all Special Terms and Conditions contained in this Invitation for Bid that may be in variance or conflict with these General Terms, Conditions, and Instructions shall have precedence over these General Terms, Conditions, and Instructions. If no changes or deletions to General Terms, Conditions, and Instructions are made in the Special Terms and Conditions, then the General Terms, Conditions, and Instructions shall prevail in their entirety. XV SECTION 2.2-4311.1 CODE OF VIRGINIA – ILLEGAL ALIENS: The Contractor agrees that he does not, and shall not during the performance of this contract knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986. XVI INSURANCE The Contractor shall furnish a copy of a certificate of insurance in accordance with the requirements before the county will execute a contract. The certificate of insurance does not need to accompany the bid. The contractor shall purchase and maintain in force, at his own expense, such insurance as will protect him and the County and Chesterfield County Public Schools from claims which may arise out of or result from the contractors execution of the work, whether such execution be by himself, agents, subcontractors, or by anyone for whose acts any of them may be liable. The insurance coverage’s shall be such as to fully protect the County and Chesterfield County Public Schools, the consulting professional (if applicable) and the general public from any and all claims for injury and damage resulting by any actions on the part of the contractor or his forces as enumerated above. The contractor shall furnish insurance in satisfactory limits, and on forms and of companies that are acceptable to the County’s Attorney and/or Risk Management Director and shall require and show evidence of insurance coverage’s on behalf of any subcontractors (if applicable), before entering into any agreement to sublet and part of the work be done under this contract.

The contractor shall maintain during the initial term and any additional terms of this contract the following equivalent coverage and minimum limits:

1. Commercial General Liability $1,000,000 Combined Single Limit per occurrence and $2,000.000 aggregate.

2. Automobile Liability $1,000,000 Combined Single Limit per occurrence.

3. Workers’ Compensation Virginia Statutory limits.

4. Employers’ Liability $100,000 each accident.

5. Product Liability - $1,000,000 per occurrence.

If an insurance certificate is used as evidence of the required insurance the insurance certificate:

a) Must reflect that the Commercial General Liability policy names “the Chesterfield County Board of Supervisors, their officers, employees and agents” or “the chesterfield County School Board, Chesterfield county Board of Supervisors, their officers, employees and agents” as an additional insured by endorsement to the policy;

b) Must reflect that the policies are endorsed to require no less than 30 days’ notice of the cancellation or other change in coverage to the County;

c) Must have an authorized signature;

d) The Certificate Holder should be listed as: Chesterfield County Public Schools

Food and Nutrition Services 7610 Whitepine Road N. Chesterfield, VA 23237

CHESTERFIELD COUNTY PUBLIC SCHOOLS FOOD AND NUTRITION SERVICES Renewal Clause/Contract Extension BID CATEGORY: Select Frozen Foods, Staple Foods, Snack Items 2015-2016 COMPANY: RENEWAL OF CONTRACT: This contract may be renewed by Chesterfield County Food and Nutrition Services for (one year)/ (4 successive one year periods) under the terms and conditions of the original contract. Upon a determination by Food and Nutrition Services to renew this contract for an additional term, written notification will be given to the Contractor. CONTRACT EXTENSION: Chesterfield County Food and Nutrition Services has the right to extend this contract for up to 180 days following any term on the contract In accordance with Section 2-48 of the Code of Chesterfield, and Section 11-51 of the Code of Virginia, every contract for goods or services over $10,000 shall include the following provisions:

A. During the performance of this contract, the successful contractor agrees as follows: The successful contractor will not discriminate against any employee or applicant for employment because of race, religion, sex, or national origin except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the successful contractor. The successful contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.

The successful contractor, in all solicitations or advertisements for employees placed by or on behalf of the successful contractor, will state that such successful contractor is an equal opportunity employer. Notices, advertisements, and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

All public bodies in every contract over $10,000, the contractor must agree to provide a drug-free workplace for the contractors employees and post in a conspicuous place, available to employees and applicants for employment a statement notifying employees that the unlawful manufacture, sale, distribution, possession, or use of a controlled substance or marijuana is prohibited in the contractors workplace and specifying the actions that will be taken against employees for violating the prohibition.

B. The successful Contractor shall include the provisions of the forgoing paragraphs in every subcontract or purchase order over $10,000 so that the provisions will be binding upon each contractor.

NOTICE TO PROSPECTIVE MINORITY CONTRACTORS AND OFFERERS FOR GOODS, SERVICES, CONSTRUCTIONS, PROFESSIONAL, AND OTHER THAN PROFESSIONAL SERVICES. In accordance with the Chesterfield County Affirmative Action Plan, the Chesterfield School Food and Nutrition Services Department is actively soliciting both minority and women owned businesses to respond to all invitations for bids and requests for proposals, and if not already on the County’s bidders and offerers mailing list, to request an application for inclusion on the list. Should you be interested, please contact this office at (804) 743-3717 and request an application. TERMS: If this blank is not filled in, it is understood that a discount of 2% is allowed for payment by the 20th day after receipt of statement.

SIGNATURE SHEET

In compliance with this Invitation to Bid and subject to all conditions thereof, the undersigned offers and agrees to furnish any or all items and/or services upon which prices are quoted, at the price quoted as specified. My signature certifies that the accompanying bid is not the result of, or affected by, any act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud punishable under Title 18.2, Chapter 12, Article 1.1 of the Code of Virginia, 1950 as amended. Furthermore, I understand that fraudulent and collusive bidding is a crime under the Virginia Governmental Frauds Act, the Virginia Government Bid Rigging Act, and the Virginia Antitrust Act, and federal law and can result in fines, prison sentences, and civil damaged awards. I hereby certify that I am authorized to sign this bid for the bidder. NAME OF COMPANY:

TAX ID NUMBER:

ADDRESS:

PRINT NAME:

SIGNATURE:

OFFICIAL TITLE:

DATE:

TELEPHONE #:

FAX #:

Please complete Attachment A, the U.S. Department of Agriculture Certification, and Attachment B, the Non-Collusion Affidavit. All pages and attachments of this renewal contract, certification and non-collusion affidavit must be completed and signed in the appropriate places and returned to the Chesterfield County Schools Food and Nutrition Services Department

INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this form, the prospective lower tier participant is providing the

certification set out on the next page in accordance with these instructions. 2. The certification in this clause is a material representation of fact upon which reliance was placed

when this transaction was entered in to. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the department or agency with which the transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to

whom this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms “covered transaction”, “debarred”, “suspended”, “ineligible”, “lower tier covered

transaction”, “participant”, “person”, “primary covered transaction”, “principal”, “proposal”, and “voluntarily excluded”, as used in this clause, have the meanings set out in the definitions and coverage section of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of these regulations.

5. The prospective lower tier participant agrees by submitting this form that, should the proposed

covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participating in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this form that it will include

this clause entitled “Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-Lower Tier Covered Transactions”, without modification, in all lower tier transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in

a lower tier covered transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the non-procurement list.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of

records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a

covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

ATTACHMENT A U.S. DEPARTMENT OF AGRICULTURE CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND

OLUNTARY EXCLUSION - LOWER TIER COVERED TRANSACTIONS. V This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7CFR Part 3017, Section 3017-510 participant’s responsibilities. The regulations were published as Part IV of the January 30, 1989 Federal Register, Pages 4722-4733. Copies of the regulations may be obtained by contacting the Department of Agriculture agency with which this transaction originated. PLEASE READ THE INSTRUCTIONS BEFORE SIGNING CERTIFICATION (1) The prospective lower tier participant certifies, by submission of this proposal, that

neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any federal department or agency.

(2) Where the prospective lower tier participant is unable to certify to any of the statements

in this certification, such prospective participants shall attach an explanation to this proposal.

Organization Name PR / Award Number or Project Name Name and Title of Authorized Representative Signature Date

INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT 1. This non-collusion affidavit is material to any contract awarded pursuant to this bid. 2. This non-collusion affidavit must be executed by the member, officer, or employee of the

bidder who makes the final decision on prices and the amounts quoted in the bid. 3. Bid rigging and other efforts to restrain competition, and the making of false sworn

statements in connection with the submission of bids, are unlawful and may be subject to criminal prosecution. The person who signs the affidavit should examine it carefully before signing and assure him/herself that each statement is true and accurate making diligent inquiry as necessary of all other persons employed by or associated with the bidder with responsibilities for the preparation, approval, or submission of the bid.

4. In the case of a bid submitted by a joint venture, each party to the venture must be

identified in the bid documents, and an affidavit must be submitted separately on behalf of each party.

5. The term Acomplementary bid@ as used in the affidavit has the meaning commonly

associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or noncompetitive bid, and any other form of bid submitted for the purpose of giving a false appearance of competition.

6. Failure to file an affidavit in compliance with these instructions will result in

disqualification of the bid.

ATTACHMENT B NON-COLLUSION AFFIDAVIT State of Contract / Bid No. County of I state I am of

Title Firm name and that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid. I state that:

Price(s) and amounts of this bid have been arrived at independently and without consultation, communication, or agreement with any other contractor, or potential contractor.

Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor

approximate amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before bid opening.

No attempt has been made or will be made to induce any firm or person to refrain from

bidding on this contract, or to submit a bid higher than this bid or to submit any intentionally high or noncompetitive or other form of complementary bid.

The bid of my firm is made in good faith and not pursuant to any agreement or discussion

with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

______ Name of Firm It’s affiliates, subsidiaries, officers, directors, and employees are not currently under

investigation by any governmental agency and have not in the last three years been convicted or found liable

for any act prohibited by state or federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows:

Chesterfield Elementary Schools Bellwood Elementary   9536 Dawnshire Road     Richmond, VA 23237  Bensley Elementary    6600 Strathmore Road Richmond, VA 23237  Beulah Elementary   4216 Beulah Road Richmond, VA 23237  Bon Air Elementary   8701 Polk Street   Bon Air, VA 23235  Chalkley Elementary   3301 Turner Road Chesterfield, VA 23832  M. Christian Elementary   14801 Woods Edge Road Colonial Heights, VA 23834  Clover Hill Elementary   5700 Woodlake Village Parkway Midlothian, VA 23112   Crenshaw Elementary    11901 Bailey Bridge Road Midlothian, VA 23112   Crestwood Elementary   7600 Whittington Drive Richmond, VA 23225  Curtis Elementary    3600 West Hundred Road Chester, VA 23831  Davis Elementary   415 South Providence Road Richmond, VA 23236 

 Ecoff Elementary   5200 Ecoff Road Chester, VA 23831  Enon Elementary   2001 East Hundred Road Chester, VA 23836  Ettrick Elementary   20910 Chesterfield Avenue Ettrick, VA 23803  Evergreen Elementary   1701 Evergreen East Parkway Midlothian, VA 23113  Falling Creek Elementary   4800 Hopkins Road Richmond, VA 23234  Gates Elementary   10001 Courthouse Road Extension Chesterfield, VA 23832  Gordon Elementary   11701 Gordon Road Richmond, VA 23236  Grange Hall Elementary   13901 Hull Street Road Moseley, VA 23120  Greenfield Elementary   10751 Savoy Road Richmond, VA 23235  Harrowgate Elementary    15501 Harrowgate Road Chester, VA 23831  Hening Elementary   5230 Chicora Drive Richmond, VA 23234 

Chesterfield Elem. Schools cont: Hopkins Road Elementary    6000 Hopkins Road Richmond, VA 23234  Jacobs Road Elementary   8800 Jacobs Road Chesterfield, VA 23832  Matoaca Elementary    6627 River Road Matoaca, VA 23803  Providence Elementary       11001 West Providence Road Richmond, VA 23236  Reams Road Elementary       10141 Reams Road Richmond, VA 23236  Robious Road Elementary   2801 Robious Crossing Drive Midlothian, VA 23113  Salem Church Elementary       9600 Salem Church Road Richmond, VA 23237  Elizabeth Scott Elementary   813 Beginners Trail Loop   Chester, VA 23836  Alberta Smith Elementary   13200 Bailey Bridge Road Midlothian, VA 23112  Spring Run Elementary   13901 Spring Run Road Midlothian, VA 23112  Swift Creek Elementary   13800 Genito Road     Midlothian, VA 23112 

 Watkins Elementary   501 Coalfield Road Midlothian, VA 23113  Bettie Weaver Elementary   3600 James River Road Midlothian, VA 23113  Wells Elementary   13101 South Chester Road Chester, VA 23831  Winterpock Elementary   9000 Elementary Way Loop Chesterfield, VA 23832  Woolridge Elementary   5401 Timber Bluff Parkway Midlothian, VA 23112  

Chesterfield Middle Schools: Bailey Bridge Middle   12501 Bailey Bridge Road Midlothian, VA 23112  Carver Middle       3800 Cougars Trail Chester, VA 23831  Elizabeth Davis Middle   601 Corvus Court Chester, VA 23836  Falling Creek Middle       4724 Hopkins Road     Richmond, VA 23234  Manchester Middle   7401 Hull Street Road Richmond, VA 23235  Matoaca Middle West       20300 Halloway Avenue Matoaca, VA 23803  Matoaca Middle East      6001 Hickory Road Ettrick, VA 23803  Midlothian Middle   13501 Midlothian Turnpike Midlothian, VA 23113  Providence Middle      900 Starlight Drive Richmond, VA 23235  Robious Middle   2701 Robious Crossing Road Midlothian, VA 23113    

Salem Church Middle       9700 Salem Church Road Richmond, VA 23237  Swift Creek Middle    3700 Old Hundred Road South Midlothian, VA 23112  Tomahawk Creek Middle 1600 Learning Place Loop Midlothian, VA 23114                            

Chesterfield High Schools: Bird High School       10301 Courthouse Road Extension Chesterfield, VA 23832  Clover Hill High   13301 Kelly Green Lane Midlothian, VA 23112  Community High   12400 Branders Bridge Road Chester, VA 23831  Cosby High    14300 Fox Club Parkway Midlothian, VA 23112  James River High 3700 James River Road Midlothian, VA 23113  Manchester High   12601 Bailey Bridge Road Midlothian, VA 23112  Matoaca High   17700 Longhouse Lane Chesterfield, VA 23838  Meadowbrook High       4901 Cogbill Road Richmond, VA 23234  Midlothian High   401 Charter Colony Drive Midlothian, VA 23113  Monacan High   11501 Smoketree Drive Richmond, VA 23236  Thomas Dale High   3626 West Hundred Road Chester, VA 23831 

 Thomas Dale 9th Grade Campus       3900 West Hundred Road Chester, VA 23831  Chesterfield Technical Center   10101 Courthouse Road Extension Chesterfield, VA 23832  Chesterfield Career & Technical Center at Hull 13900 Hull Street Road Midlothian, VA  23112 

student holiday and teacher workday

student and staff holiday

student holiday and parent-teacher conference day

three-hour early release for studentsChesterfield County Public Schools does not

unlawfully discriminate on the basis of sex, race, color, age, religion, disability or national origin in employment or in its educational programs and activities.

Chesterfield County Public Schools • 2015-16 calendarOctober 2015August 2015 September 2015

January 2016November 2015 December 2015

April 2016February 2016 March 2016

May 2016 June 2016 Legend

Chesterfield County Public Schools, P.O. Box 10, Chesterfield, VA 23832

August 201531 • teacher workday

September 20151-4 • teacher workdays (countywide

professional development Sept. 1 for secondary and Sept. 2 for elementary)

7 • holiday8 • first day of school30 • three-hour early release for students/

school professional development

October 201528 • three-hour early release for students/

teacher workday30 • end of first nine weeks

November 20152 • student holiday and parent-teacher

conference day3 • student holiday and teacher workday/

professional development day25-27 • holiday

December 201521-31 • winter break

January 20161 • winter break4 • schools reopen after winter break18 • holiday27 • three-hour early release for students/

school professional development29 • end of second nine weeks and end of

first semester

February 20161 • student holiday and teacher workday15 • holiday24 • three-hour early release for students/

school professional development

March 201628-31 • spring break

April 20161 • spring break14 • kindergarten registration day15 • three-hour early release for students/

teacher workday15 • end of third nine weeks

May 201630 • holiday

June 201616-17 • three-hour early release for

students/teacher workdays17 • end of fourth nine weeks and last day

of school for students18 • last day of school for teachers

Report cardsReport cards will be issued for all students Nov. 13, Feb. 12 and April 29. Final report cards will be issued June 17 for elementary students and mailed June 27 for secondary students. Interim reports for grades 6-12 will be posted online Oct. 9, Dec. 11, March 4 and May 20; interim reports for grades 2-5 will be printed.

Instructional days 39 in first quarter (20 even, 19 odd) 49 in second quarter (25 even, 24 odd) 48 in third quarter (24 even, 24 odd) 44 in fourth quarter (21 even, 23 odd) 180 total days (90 even, 90 odd)

More details7 teacher workdays7 three-hour early release days for students

Makeup timeThe superintendent determines makeup time. Jan. 18 and May 30 will not be used for makeup time. Makeup time may include the lengthening of some instructional days and the loss of the Feb. 15 holiday and the early release days of Jan. 27 and Feb. 24. The School Board retains the right to modify this calendar.

Up-to-date informationChesterfield County Public Schools provides up-to-date information via• mychesterfieldschools.com• www.Facebook.com/chesterfieldschools• Twitter.com/ccpsinfo• Comcast 96 and Verizon 26• School Notes digital newsletter• www.Pinterest.com/ccpsinfo

calendar adopted Dec. 9, 2014

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