Charity No. 1132724 The Parochial Church Council of the ... · Charity No. 1132724 The Parochial...

Charity No. 1132724

The Parochial Church Council of the

Ecclesiastical Parish of St. Michael,

Betchworth

Annual Report and Financial Statements

31 December 2015

St. Michael’s Church, Betchworth Parochial Church Council

Report and Financial Statements 2015

Contents Page

Officers 1

Annual Report 2

Independent Examiner’s Report to the Parochial Church Council 10

Statement of financial activities 11

Balance sheet 12

Notes to the financial statements 13


1

Registered Charity

No. 1132724

Incumbent

The Revd. C Coslett

Associate Vicar

The Revd. K Capper (Until August 2015)

Church Wardens

L Slater

H Ely

Honorary Treasurer

S C Hardy F.C.A.

Ravenleigh

Station Road

Betchworth

RH3 7DF

Other members of the Parochial Church Council

P Armitage

T Briscombe

H Burnett

A Forrest

M Higgins (Fabric officer)

J Letheren

M Miller

G Eaton

G.Williams (Verger)

Secretary

Alan Burke

35 Windmill Way

Reigate

RH2 0JB

Bankers

National Westminster Bank

High Street

Reigate

RH2 9AD

Independent Examiner

Mrs C Braidwood F.C.A.

Willow Grange

The Street

Betchworth RH3 7DJ


2

Annual Report 31 December 2015 This Annual Report is prepared in accordance with the Church Accounting Regulations 2006 and

the Church Representation Rules and the Charities Act 2011 and is submitted to and received by the

Annual Parochial Church Meeting, which is then free to discuss it. The Secretary and the

Churchwardens will address the Meeting and they and other members of the PCC will be happy to

respond to any points raised or questions asked. The Annual Parochial Church Meeting will be held

on Sunday 24th April 2016, after the morning service. All on the Electoral Roll of the parish are

entitled to attend and will be most welcome.

Structure, Governance and Management

The role of the Parochial Church Council

The Parochial Church Council (the ‘PCC’) is a corporate body established by the Church of

England. It operates under the Parochial Church Council Powers Measure, and is registered with

the Charity Commission. Its role is to co-operate with the minister in promoting in the parish the

whole mission of the Church, pastoral, evangelical, social and ecumenical. Our Rector, the Revd.

Carol Coslett has, until September, this year been on secondment to Merstham Team Ministry and

her duties in Betchworth and Buckland have been covered by Revd Kate Capper who is supported

in her ministry by: the Assistant Priest, the Revd. Pattie Vigers; Canon David Eaton (retired priest);

His Honour Peter Slot as Reader; and the churchwardens, Hilary Ely and Linda Slater. In meeting

its commitments the PCC has continued to support and insist that the Village Church is open during

the major part of each day for visitors to enjoy, for prayer and quiet contemplation.

PCC membership

In accordance with the Church Representation Rules, members of the PCC are either ex officio or

elected by the Annual Parochial Church meeting. There is no specified term of office.

The members of the PCC who are also its trustees, are shown on page 1. A full list of church

officials is as follows:

Incumbent The Revd. Carol Coslett

Associate Vicar The Revd. Kate Capper Chairman until July 2015

Assistant Priest The Revd. Pattie Vigers

Reader His Honour Peter Slot

Churchwardens Mrs. Hilary Ely

Mrs Linda Slater

Treasurer Mr Charles Hardy

Fabric officer Mr Martin Higgins

Deanery synod representatives Mrs Pamela Armitage

Mrs. Linda Slater

Mrs Helen Burnett* (Diocesan Synod)

Mrs Margaret Miller

Elected members Mrs. Anne Forrest* (Chair of Outreach/ Education)

Mrs Ginny Eaton (Diocesan Synod)

Mr Tom Briscombe

Mrs June Letheren*

Mr Graham Williams*

Safeguarding Officer: Mrs Margaret Miller

Organist Mr. Melvin Hughes

N.B. The * shows the names of those retiring from the PCC this year.


3

Annual Report (continued)

Committees

Standing Committee: This is the only committee required by law. It has the power to transact the

business of the PCC between its meetings, subject to any directives given by the Council. It

consists of the Rector, (or Associate Vicar) Churchwarden(s), Treasurer and Fabric Officer.

Upper Mole Group Council (which reports to the PCC): Membership consists of the Rectors,

Clergy and Churchwarden(s) of Betchworth, Buckland, Charlwood and Sidlow, and discusses joint

events and the way ahead as a group.

Other sub-committees: These are formed on an ad hoc basis. The Fabric Sub-Committee exists to

assist with the planning and organisation of fabric repair/continuing care. The Education and

Outreach and the Worship sub-committees, continue to operate very successfully.

Education and Outreach Joint Parish Sub–Committee

Responsible to the PCC for planning and organising:

Outreach- by establishing and encouraging new opportunities to the local community,

establishing a dialogue with them with the ultimate objective of deepening their Christian

Commitment.

Educational programmes and activities- aimed at all members of the congregation and others

who may wish to participate. Must be designed to stimulate participation, helping everyone

along their journey to faith, whatever stage they may have reached.

Initiatives to broaden our Christian Proclamation to the parish by establishing non –threatening

points of contact- by encouraging people to approach us and providing them with soft points of

entry to explore and discover what the church has to offer.

Worship Sub-Committee

The Associate Vicar, Assistant Priest and Musical Director have had discussions and have planned

different forms of worship during the course of this year. The sub-committee is responsible to the

PCC for reviewing and encouraging the worship life across both parishes including:

Being alert to trends and movements of worship;

Assisting in providing a variety of experiences in worship reflecting the differing needs and

tastes within the church community; and

Participating in the planning of special occasions, and assisting in the choice and provision of

music in worship.

Pastoral Care

Parish visiting and transport to church is co-ordinated by Mrs June Letheren. She supports the

Rector, Associate Vicar and Assistant Priest by regularly visiting people in hospital or in their own

homes on request.


4

Annual Report (continued)

PCC Secretary

Mr Alan Burke was elected to stand as secretary to the PCC, and we are very grateful for his

services.

Objectives and Activities

The objective of the PCC is to facilitate the smooth running of the church in the village, and, as

stated above, to co-operate with the minister in promoting in the parish the whole mission of the

Church, pastoral, evangelical, social and ecumenical.

Review of the PCC for the year ended 31 December 2015

The PCC met six times during the year, with the Standing Committee meeting in the alternate

months. The Council received regular reports on the following topics:-

Finance

Fabric and churchyard

Lady Chapel Project (including the Organ Fund)

Deanery Synod

Upper Mole Group of Churches

Education and Outreach

Safe Church Policy

Achievements and Performance 2015

2015 was the first full year spent with the new organ and new multi-purpose vestry space in the

South Chancel. The choir has benefited greatly from the improvements in space and storage for

robes and music. This multi-purpose space has been used to enhance worship in new ways, in

particular as the setting for contemplative prayer, a meeting point for a regular group established by

Helen Burnett.

A faculty was granted for a carved and engraved design for the glass screen to complete the screen

creating the new vestry space, and the work commissioned from glass artist Mel Howse with a

target date for installation in early 2016. In November 2015 the PCC took the decision to engage

KRB Builders to build the new WC in the former choir vestry. Work starts in early 2016.

Late in 2015 the parish mourned the passing of our much-loved Assistant Priest, the Revd. Pattie

Vigers. Ordained in 1999, she served the benefice faithfully and quietly, and greatly enhanced our

worship and mission. She is very much missed, as we find out just how much she did for us,

without fanfare.

Parish developments

On 16th August 2015 the two parishes said farewell to the Revd. Kate Capper, who held the post of

Associate Vicar during the absence of the Rector on secondment to Merstham. We express our

deep gratitude to her for her love, care and ministry during that period. The secondment ended, and

the Revd. Carol Coslett was welcomed back to her post in September.


5

The Parish Office for the Joint Benefice in Buckland Reading Room continues to be staffed by

Melanie Marsh as Parish Administrator.

Special services and events took place throughout the year. This year’s Lent Course, organized for

the Upper Mole Group of churches the Revd Christopher Chapman, Diocesan Advisor on

Spirituality, was a series of talks held in each of the churches in the Group, on the theme of Meeting

God. Betchworth hosted two of the talks: Meeting God through Scriptures by Jenny Rowley, and

Meeting God through Art, by Maureen Roberts. Easter services in St Michael’s started with the

Good Friday service of Passiontide Music and Readings and culminated in a well-attended All-age

Communion on Easter morning.

The Harvest Festival was held on 27th September. Generous gifts of food went to East Surrey

Welcare, flowers and gifts to the housebound and bereaved in our church community. At Christmas

attendance at the Service of Nine Lessons and Carols exceeded 200, and at the Christmas Eve Crib

Service approached 400. Attendance at the Midnight Parish Communion service was markedly

lower this year than last, which may instigate a proposal for a single midnight service for the joint

benefice in future. The Christmas Morning All-age Communion was as ever well attended. Thanks

for all the hard work so many people put into preparing for all special services.

Grateful thanks are due to the late Revd. Pattie Vigers, and Canon David Eaton, Revd. Frank

Lehaney and Readers Peter Slot and Robert Slater for their greatly appreciated continuing support

for our worship.

Two very successful musical events took place that revealed the beauty of the new organ: in May, a

programme of music for trumpet and organ by Crispian Steele-Perkins and Ian Le Grice, and in

October, an organ recital by Peter Wright, Southwark Cathedral Organist and Director of Music.

Our thanks go to Melvin Hughes and the small committee he chaired for organizing these recitals.

Betchworth and Buckland Choral Society’s Christmas concert took place in St Michael’s on 16th

December.

Our attention to financial matters in 2015 was focused on a Stewardship campaign, consisting of a

structured series of articles in the Parish Magazine, a series of sermons, an invitation to all in the

village to reconnect with their parish church on Heritage Open Weekend Sunday in September, and

a letter to all on the electoral roll before Christmas. This year marked the transition from the Fairer

Shares funding formula for the Diocesan quota to the new Parish Support Fund, for which parishes

are required to make an annual pledge, and in consequence information on the costs of ministry and

mission in our parish were supplied to supporters within and outside the parish.

Our charitable giving this year has as ever been carefully managed and we have all been kept in

touch with the needs of our world, supporting not only the Bishops’ Lent call, but also Christian Aid

week and closer to home Welcare, the Children’s Society, and the Royal British Legion. 2015

marked the start of a new association with the Lunghi Foundation providing facilities and

educational opportunities in Sierra Leone. Special collections were taken to support organisations at

the front line of the refugee crisis, in particular US, the Church of England’s specified relief agency

working in Europe. Thanks to Anne Forrest and the Education Outreach committee for keeping the

display boards in church full of fresh information. The success of the monthly drop-in teas as a

much-appreciated outreach activity is now well-established. Our thanks once more to Margaret

Miller for being the moving spirit behind this, and for her hard work in making them such a success.

This year, the difficult decision was taken to discontinue the Sunday School, in favour of a strategy

to make our worship in church more welcoming for families and children. For all the years that the

Sunday School has formed part of our church life, our thanks go to Helen Burnett for her


6

perseverance and encouragement to the younger members of our congregation and to Carol Clark

for her support.

Our thanks go to Graham Williams for opening the church each morning, and to the team of people

who lock it up at night: Karen Dineen, Hollie Hollingworth, Anne O’Hara and Kevin Spring. It is

important to us that the church is open to all, and their part in helping us achieve that is greatly

appreciated.

Another essential pillar of our church life is the rota. The churchwardens are deeply grateful to all

who act as sidesmen, who read, serve, make intercessions, provide coffee after services, clean the

church and beautify it with flowers. Particular thanks go to John Miller, who stepped down in 2015

from organizing the rota for services, which he did with great care and efficiency. Melvin Hughes

has stepped up to take this on.

Safeguarding: A copy of our Safe Church policy can be found in the “Safe church” handbook kept

in the vestry and also in the Rectory office along with the current files on CD, and a summary of the

policy is displayed in the Porch. During 2015 we were not required to complete a Safeguarding

Audit, due to changes in procedure at Diocesan Trinity House and nationally. All the highlighted

items on the previous Action Plan have been completed and all DBS checks are up to date. The

New Diocesan Safeguarding advisors are: Kate Singleton and Steve Short. Uzma Osimbi is the new

Administrator for all DBS vetting. Please see more details in Part 2 report.

The Fabric Committee has stood down, now that the major project work has been either completed

or commissioned. Martin Higgins, our Fabric Officer continues to monitor the condition of the

building, and advise on necessary work, and his report is below.

An appointment has been made of a new Inspecting Architect, subject to DAC approval, in place of

David Jewel, now retired, and in advance of the next quinquennial inspection which is due in late

2016.

The grateful thanks of the PCC go to Charles Hardy our Treasurer, Martin Higgins our Fabric

Officer, and to Graham Williams, whose knowledge and close attention to the building enable us to

identify problems as they arise.

On behalf of the PCC our sincere thanks also go to all who work so hard throughout the year for our

Church and our community, remembering especially those who have not been mentioned by name

in this report

Hilary Ely, Churchwarden

Report of the Keeper of the Fabric of St Michael’s Betchworth for the calendar year 2015

The SW corner of the south aisle has been redecorated following works to address the damp

problems. Breathable clay paint has been used so damp that does get into the wall can evaporate

from the surface.

The mason instructed to undertake the stone repairs to the west end of the church failed to come to

site so another company was instructed that had emerged phoenix-like from a company who

originally tendered for the work. This included pointing and stone replacement to the south, east

and west walls of the tower. More work than had been expected had to be undertaken to the

southwest corner (middle stage) but by grouting this and omitting repairs to the better than expected

southeast corner the project was kept on budget. Lead flashing to the east end of the south aisle was


7

refixed where a period leak had appeared over the winter within the overall budget. Loose and

missing stones were reset in the boundary wall to Church Street.

The glazed screen to fill the space above the new choir vestry wall has been the subject of further

design and details will need to go back to the church authorities for approval.

Volunteers undertaking the churchyard clear ups continue to make a valuable contribution to

keeping the graveyard tidy, and keeping our costs down. They deserve our sincere thanks.

Martin Higgins, Keeper of the Church Fabric

Electoral Roll and Church attendance

The Electoral Roll shows the following numbers:

31

December

2015

31

December

2014

31

December

2013

Within the parish 55 56 57

Outside the parish 89 89 88

144 145 145

Rhona Hill, our Electoral Roll Officer has advised that up until December 2015 we had 144 names

on the roll, 55 within the Parish and 89 outside the Parish.

Average weekly attendance in 2015 was 45 (2014: 50) adults and 5 (2014: 5) under 16s on Sunday

School and Family Service days. Attendance at major festivals totalled 108 at Easter, 86 at Harvest

and 780 for all Christmas Services (including the Carol and Crib Services).

Across the United Benefice, there were 17 baptisms, 2 Confirmations and 1 Admitted to

communion, 17 weddings, 1 wedding blessing and 18 Funeral and Crematorium services, including

burials of ashes.

The Upper Mole Group Report for 2015

The Group Council, consisting of Licensed Clergy and Churchwardens of the four churches, has

met on three occasions during the year. On two occasions we were joined by observers from the

parishes of Brockham Green and Leigh.

The Clergy have met separately, regularly throughout the year for prayer and to discuss common

concerns and have normally been joined by clergy from the Parishes of Brockham Green and Leigh.

We also welcomed Revd Kate Capper as Associate Vicar for Betchworth and Buckland, who was

licensed while Revd Carol Coslett was assigned to Merstham Team Ministry. Revd Carol returned

to chair the group from October 2015.

The following Group events have been discussed and/or enacted upon:

Revd Bill Campen who has chaired the Upper Mole Group for many years retired this year in

August, he was thanked for all his help and hard work and will be hugely missed, not only by the

Upper Mole Group but Charlwood and Sidlow Parishes. We wish him well.

Sadly, we had to say goodbye to Revd Pattie Vigers who died.in November. Pattie did an enormous

amount of work for the Churches and the Upper Mole Group and will be remembered with fond

affection for her beautiful joint Iona Services.

Joint Services were held at Buckland and Charlwood and were successful.

The Group Lent course took place and it was felt not well attended. Ideas were put forward to hold

the next Group Lent course, which is every other year, at the weekend as maybe the dark evenings

put people off coming out.


8

Discussions have been held trying to Identify Things that could be Done Better as a Group, it is

sometimes easier with a collective number of people, such as running courses on the Christian faith

and reaching out to children and young adults.

Deanery Dates are discussed and flagged for interest. News from around the Parishes and Dates for

Diaries are shared and reported on in the minutes (made available to the PCC’s) from every meeting

as a form of sharing amongst the Churches and open invitations to various events held throughout

the Parishes.

This concludes the report for the year Emma Isbill, Secretary, Upper Mole Group

Reigate Deanery Synod Report

The Deanery Synod met three times in the year at churches within the Reigate Deanery under the

chairmanship of the Revd Andrew Cunningham, Area Dean, and Lay Chair Mr Christopher Elliott,

accompanied by Mrs Christine Elliott as Secretary, Additional responsibilities as Acting

Archdeacon saw Andrew further assisted in the chair by Acting Area Dean, Revd Carol Coslett.

February’s meeting: St Mary’s Redhill. First guest speaker: Revd Stephen Crabtree Headmaster

of St Bede’s School Redhill. Stephen had received a letter of congratulations on the schools

performance from the Secretary of State. The second speaker: Revd Tim Goode is the Diocesan

Disability Adviser. He outlined the 4 models of disability and spoke of the need to listen to those

with impairments as there was no ‘Dis’ in disability! He had written many papers - available on the

Southwark website. Revd Carol spoke of a new school provision. A Children’s Youth Champion

would be sought, and Chris Elliott advised that Diocesan Synod nominations can be expected.

June’s meeting: St Peter’s Woodmansterne. Welcomed by Revd Doug McHardie, incumbent.

The meeting focused on environmental issues. Father Revd Shane Wood - Croydon Area Parish

Development Officer works with Canon Stephen Hance the Diocesan Canon Missioner on mission,

growth and development, inc MAP’s. He spoke on outreach, care in the community and working

together in the Deanery. Nominations for 4 clergy and 7 lay members of the Diocesan Synod were

received. Libby Green nominated for Gen Synod. MAP’s and PSF Pledges were due for

submission. Among others, Revd Bill Campen (Charlwood) was retiring.

October’s meeting: Christ the King Salfords. Welcomed by Revd Shane Wood, incumbent.

Name badges were introduced. Revd Anita Colpus prayed for the family of David Sears, who died

as an active Synod member. ‘Catch-it’ was postponed until May 2016. Deanery Quiet Day would

be 19 March 2016 led by Bishop Jonathan. Revd Alison Way – Croydon Lay Mission and Ministry

Champion spoke on pastoral care, loneliness and isolation and the future for young adults. Aspects

discussed and shared with our neighbours in the pews. We then heard of the Good Childhood

Report conducted by the Children’s Society plus a video. We were asked to return a card at the

next DS meet with comments from our churches and PCC on responses to the above. The Diocesan

Synod revealed new strategy for better governance of the Diocese. 4 Statutory committees will now

meet as one, and called the Council of Trustees. DPMG had discussed a Deanery MAP. Charlwood,

Sidlow and Horley were now in an interregnum. Revd Carol gave details of a refugee crisis event at

Guildford Cathedral and a letter would go out to all clergy asking for a response to their intentions.

The DS representatives for Buckland and Betchworth are: Tom Briscombe, Jean Cooke, Linda

Slater, Margaret Miller, Pam Armitage with Helen Burnett and Ginny Eaton on Diocesan Synod.


9

Report (continued)

Finance

This year, it is pleasing to report that, unlike last year, we have been able to pay our parish quota (of

£39,895) in full, although, as a result, we do still show a small deficit for the year on the general

account (of £1,006). Overall, whilst we have an accumulated surplus on the general account of

£23,816, our finances nonetheless remain relatively precarious, in that we are still in the midst of

completing works to the Lady Chapel, and installing a toilet in the old vestry, both of which require

continuing funding, which may necessitate using funds from the general account.

Reserves Policy

It is the policy of the PCC to seek to maintain adequate, but not excessive, reserves, to be used for

the specific purposes for which they are identified. Cash representing reserves not immediately

required is invested with the CBF Church of England Deposit Fund.

Other Information

There have been no transactions between the PCC and related parties (as defined by the Charities

Act 2011 and the Charities SORP) nor has the PCC identified any major risks (other than the

availability of continued funding, a topic of continued consideration by the PCC) which impact the

work of the Church in the parish.

Approved by the Parochial Church Council

And signed on its behalf by

Carol Coslett

C Coslett

Rector March 2016


10

Independent Examiner’s Report to the Parochial Church Council (‘PCC’) of St Michael’s

Church, Betchworth

This report on the financial statements of the PCC for the year ended 31 December 2015, which

are set out on the following pages is in respect of an examination carried out in accordance with

the Church Accounting Regulations 2006 (‘‘the Regulations’) and S.145 of the Charities Act

2011.

Respective responsibilities of the PCC and the examiner

As Charity Trustees you are responsible for the preparation of the accounts and you consider

that an audit is not required for this year under section 144 of the Charities Act 2011 (the

Charities Act) and that an independent examination is needed.

It is my responsibility:

to examine the accounts under section 145 of the Charities Act;

to follow the procedures laid down in the general Directions given by the Charities

Commission (under section 145(5)) of the Charities Act; and

to state whether particular matters have come to my attention.

Basis of this report

My examination was carried out in accordance with the General Directions given by the Charity

Commission. An examination includes a review of the accounting records kept by the PCC and

a comparison of the accounts with those records. It also includes considering any unusual items

or disclosures in the accounts and seeking explanations from you as trustees concerning any

such matters. The procedures undertaken do not provide all the evidence which would be

required in an audit, and consequently no opinion is given as to whether the accounts present a

‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which give me reasonable cause to believe that in any material respect the requirements:

(a) to keep accounting records in accordance with section 130 of the Act; and

(b) to prepare accounts which accord with the accounting records and to comply with the

accounting requirements of the Charities Act; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper

understanding of the accounts to be reached.

Chris Braidwood

Mrs Chris Braidwood F.C.A.

Chartered Accountant

Willow Grange

The Street

Betchworth

Surrey RH3 7DJ

March 2016


Statement of financial activities

For the year ended 31 December 2015

11

Note General

fund-

unrestricted

£

Fabric

fund-

restricted

£

Lady

Chapel &

related

projects -

designated

£

Organ

fund-

designated

£

Total

2015

£

Total

2014

£

Incoming resources (Note 2)

Incoming resources from donors 53,381 2,233 18,610 - 74,224 60,988

Income from ancillary transactions 23,045 - 1,832 - 24,877 38,475

Other ordinary income 3,102 - 235 - 3,337 3,101

Income from investments 167 - - - 167 76

Organ fund income - - - - - 11,394

Total incoming resources 79,695 2,233 20,677 - 102,605 114,034

Resources used (Note 3)

Grants 5,227 - - - 5,227 5,205

Activities directly relating to the church 71,048 - - - 71,048 57,092

Church management and administration 4,426 - - - 4,426 10,047

Church repairs - - - - - 20,800

Lady Chapel and related projects - - 15,935 - 15,935 9,081

Organ fund expenses - - - 6,630 6,630 15,015

Total resources used 80,701 - 15,935 6,630 103,266 117,240

Net movement in funds (1,006) 2,233 4,742 (6,630) (661) (3,206)

Transfers - - - - - 2,491

Balances brought forward from 31

December 2014

24,822 8,004

835 324,844

358,505

359,220

Balances carried forward at 31

December 2015

23,816 10,237

5,577 318,214

357,844

358,505


Balance Sheet

31 December 2015

12

2015

£

2014

£

Fixed Assets (Note 6)

Organ 318,214 324,844

Current Assets

Cash at bank 53,173 38,907

Debtors 3,881 7,029

57,054 45,936

Current Liabilities

Magazine income received in advance - (1,675)

Wedding fees received in advance (600) (600)

Other creditors (16,824) (10,000)

(17,424) (12,275)

Net current assets 39,630 33,661

Total Assets 357,844 358,505

Funds

General fund 23,816 24,822

Fabric fund 10,237 8,004

Lady Chapel and related projects fund 5,577 835

Organ fund 318,214 324,844

Total Funds 357,844 358,505

These accounts were presented to the Parochial Church Council and approved by them on March 2016.

Signed by:

The Revd. C Coslett

Rector


Notes to the accounts

31 December 2015

13

1. Accounting policies

The financial statements have been prepared in accordance with the Church Accounting Regulations

2006 together with applicable law and accounting standards and the Charities Act 2011 and Charities

SORP.

The financial statements have been prepared under the historical cost convention.

General Fund

General funds represent the funds of the Parochial Church Council (the ‘PCC’) that are not subject to

any restrictions regarding their use and are available for application to the general purposes of the PCC.

Income resources

Voluntary income and capital resources

Collections are recognised when received by or on behalf of the PCC.

Planned giving received from pledges is recognised only when received.

Income tax recoverable on pledges or gift aid donations is recognised when the income is recognised.

Grants and legacies to the PCC are accounted for as soon as the PCC is notified of its legal entitlement

and the amount due.

Funds raised from events are accounted for gross.

Sales of books, leaflets and magazines from the church bookstall are accounted for gross.

Income from investments

Dividends and interest are accounted for when receivable.

Resources used

General expenses

General expenses are accounted for on an accruals basis.

Grants

Grants and donations are accounted for when paid over, or when awarded, if that award creates a

binding obligation on the PCC.

Activities directly relating to the work of the Church

The diocesan quota or parish share is accounted for as it is paid. Any quota unpaid at 31 December is

not provided for in the accounts as it is an optional (and not a legal) liability. For 2015, the full quota of

£39,895 has been paid. The accumulated unpaid amount in respect of prior years is £23,848. (2014:

£23,848)

Organ

Direct building costs of the new organ are capitalised. Following its completion during the year,

depreciation has been charged at 2% p.a. to write off the total cost over 50 years.



31 December 2015

14

2. Incoming resources

General

fund-

unrestricted

£

Fabric

fund-

restricted

£

Lady Chapel

& related

projects –

designated

£

Organ

fund-

designated

£

Total

2015

£

Total

2014

£

2a. Income resources from donors

Covenants 35,260 2,225 - - 37,485 31,646

Collections at services 11,556 - - - 11,556 11,898

Sundry donations 4,325 8 610 - 4,943 8,684

Grants 2,000 - 8,000 - 10,000 8,500

Bequest - - 10,000 - 10,000 -

GAYE 240 - - 240 260

53,381 2,233 18,610 - 74,224 60,988

2b. Income from ancillary transactions

Magazine 8,193 - - - 8,193 8,673

Fees re: Weddings, Burials etc 10,247 - - - 10,247 8,403

Quiz night 700 - - - 700 -

Harvest Lunch/ Supper 106 - - - 106 1.801

Flower Festival - - - - - 8,544

Brockham Bonfire - - 800 - 800 950

Swimathon - - - - - 175

Raffle - - - - - 915

Confetti sales - - 310 - 310 171

Burns Night - - - - - 2,044

£10 Challenge - - - - - 992

Concerts 3,799 - 644 - 4,443 4,464

Christmas Fair - - - - - 1,343

Chamber pot collection - - 78 - 78 -

23,045 - 1,832 - 24,877 38,475

2c. Other ordinary income

Sundry sales 1,314 - 235 - 1,549 1,169

Contribution from Buckland to

Rector’s expenses, etc. 1,788 -

- -

1,788

1,932

3,102 - 235 - 3,337 3,101

2d. Income from investments

Interest 167 - - - 167 76

2e. Organ fund

See Note 6 - - - - - 11,394

Total incoming resources 79,695 2,233 20,677 - 102,605 114,034



31 December 2015

15

3. Resources used

General

fund-

unrestricted

£

Fabric

fund-

restricted

£

Lady Chapel

Project –

designated

£

Organ

fund-

designated

£

Total

2015

£

Total

2014

£

3a. Grants

Charitable giving (see Note 4) 5,227 - - - 5,227 5,205

3b. Activities directly relating to the work of

the church

Diocesan quota and fees 44,736 - - - 44,736 34,456

Clergy expenses 2,456 - - - 2,456 1,606

Lighting, heating and water 5,227 - - - 5,227 2,929

Church maintenance 1,069 - - - 1,069 1,087

Magazine costs 3,595 - - - 3,595 3,715

Upkeep of churchyard 2,670 - - - 2,670 2,285

Organist 2,908 - - - 2,908 2,960

Music costs 135 - - - 135 373

Organ and Piano servicing 638 - - - 638 237

Organ concert costs 1,720 - - - 1,720 -

Insurance 4,884 - - - 4,884 4,884

Church activities 1,010 - - - 1,010 2,560

71,048 - - - 71,048 57,092

3c. Church management and admin

Administration assistant 3,214 - - - 3,214 2,570

Paper and printing 1,212 - - - 1,212 1,508

Fund-raising costs - - - - - 5,969

4,426 - - - 4,426 10,047

3d. Church repairs

Sundries - - - - - 580

Plastering - - - - - 907

Stonework - - - - - 19,313

- - - - - 20,800

3e. Lady Chapel and related projects

Construction costs - - - - - 4,001

Architect fees - - - - - 3,550

Screen design & manufacture - - 15,935 - 15,935 1,530

- - 15,935 - 15,935 9,081

3f. Organ fund

See Note 6 - - - 6,630 6,630 15,015

Total resources used 80,701 - 15,935 6,630 103,266 117,240



31 December 2015

16

4. Donations

2015

£

2014

£

General Donations

Welcare 300 400

The Children’s Society** 300 400

Christian Aid* 200 338

Robes project 275 400

Bishop of Southwark Lent Fund 589 437

Church Urban Fund 200 400

Farming Communities Network 200 250

The Bible Society 100 75

Renewed Hope Trust 50 -

Royal British Legion 360 450

Zimbabwe Link 200 75

Stone Family Foundation/Water Aid - 1,785

Lungi Sierra Leone 825 -

Against Malaria 1,000 -

United Society 415 -

5,014 5,010

Other

Reigate Deanery Synod 37 41

St. Bede’s School - 36

Help for Heroes - 54

Royal School of Church Music - 64

Women’s World Day of Prayer 176 -

213 195

5,227 5,205

* In addition, £2,594 (2014: £1,271) was collected through house-to-house and other collections and

paid directly to the charity.

** From Christingle services and Assemblies at North Downs Primary School a further £312.84 was

collected in candle boxes, and £462.87 through church services in Buckland and Betchworth that was

sent direct to the Children’s Society.



31 December 2015

17

5. Magazine (2b and 3b)

Income comprises:

2015

£

2014

£

Donations 3,150 3,818

Advertising 5,043 4,855

8,193 8,673

Expenditure comprises:

Printing costs (3,595) (3,715)

Balance 4,598 4,958

6. Organ Fund (2e and 3f)

Income comprises:

2015

£

2014

£

Covenants - 10,704

Pipe Sponsorship - 610

Donations - 20

Prints - 30

Confetti - 30

- 11,394

Interest - -

TOTAL INCOME - 11,394

Expenditure comprises:

Electrical work - 4,590

Organ consultant - 3,000

Sundry - 795

Depreciation 6,630 6,629

TOTAL EXPENSES 6,630 15,014

(6,630) (3,620)

Fixed Assets comprises:

Cost 331,473 331,473

Depreciation (13,259) (6,629)

Net book value 318,214 324,844

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