Annual Report of the Parochial Church Council

Annual Report

of the

Parochial Church Council

for the year ended 31 December 2018

Team Rector:

The Revd. David Oxtoby

Parish Office:

Rectory Garth,

Rayleigh, SS6 8BB

Bank: Barclays Bank PLC

63-65 High Street

Rayleigh, SS6 7EL

Independent Examiners:

Rickard Luckin Limited 7 Nelson Street

Southend-on-Sea, SS1 1EH

The Parochial Church Council of the Ecclesiastical Parish of Rayleigh,

Rayleigh Parish Centre, Rectory Garth, Rayleigh, Essex, SS6 8BB - Registered Charity Number 1129561

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PAROCHIAL CHURCH COUNCIL OF RAYLEIGH

ANNUAL REPORT OF THE PCC 2018 – CONTENTS

Page

Reference & Administrative Details 3

Annual Report of the PCC 4-10

Independent Examiner’s Report 13

Statement of Financial Activities 14

Balance Sheet 15

Notes to the Financial Statements 16-26

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REFERENCE & ADMINISTRATIVE DETAILS

YEAR ENDED 31 DECEMBER 2018

Membership

Members of the PCC are either ex-officio or elected by Annual Parochial Church Meetings (APCMs) in accordance with the Church Representation Rules. Members of the PCC are also charity trustees for the

purpose of charity law and those who served from 1 January 2018 to the date of this report are: -

Team Rector The Revd. David Oxtoby PCC Chairman (from 18 Jan. 2018)

Team Vicar The Revd. Nick Rowan (until 30 July 2018)* Team Curate The Revd. Tracy Marlow (until 21 February 2019)*

Associate Minister The Revd. Tracy Nutter

Church Wardens Mr. David Bradshaw (until 2018 Visitation) Mrs. Jacky Wragg (from 2018 Visitation)

Mr. Wayne Prankard

Representatives on Mr. Gordon Simmonds PCC Vice Chairman the Deanery Synod Mr. David Bradshaw

Mr. Wayne Prankard (from April 2017)

Mr. Duncan Johnson (until April 2018)

Mrs. Jackie Turner (until April 2018) Mr. David Collingwood-Turner (from April 2018)

Mrs. Jacky Wragg (from 21 May 2018)

Elected members Mrs. Susan Bradshaw (until April 2018)

Mrs. Marie Weir (until April 2018, re-elected April 2018-2021)

Mrs. Jacky Wragg (April 2017-2018),

elected as Church Warden in 2018

Mrs. Maggie Izod (April 2017 – 2019) Mrs. Ann Jolly (April 2017–2019)

Mrs. June Openshaw (until April 2019)

Mrs. Maggi Gale (April 2017-2020) PCC Secretary

Mr. Adrian Hall (April 2017-2020) PCC Treasurer Mrs. Rachel Smith (April 2017-2020)

Ms. Susan Cartwright (April 2018-2021)

Mrs. Deborah Prankard(April 2018-2021)

*The Revd. Nick Rowan served as acting team rector until 18 January 2018. On 30 July 2018 he was

licensed as priest-in-charge to the parish of Hawkwell. The Rev’d. Tracy Marlow was licensed as Team

Vicar on 21 February 2019.

Status: THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF RAYLEIGH

has been a registered Charity, number 1129561, since May 2009

Main office: Parish office, Rayleigh Garth, Rayleigh, SS6 8BB

Independent Examiners: Rickard Luckin Limited, 7 Nelson Street,

Southend-on-Sea SS1 1EH

Bankers: Barclays Bank PLC, 63-65 High Street, Rayleigh, SS6 7EL

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ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2018

The Parochial Church Council of the Ecclesiastical Parish of Rayleigh (PCC) submits its report and

financial statements for the year end 31 December 2018.

1. Aims & purposes

The PCC has the responsibility of co-operating with the Team Rector in promoting, in the ecclesiastical parish of Rayleigh, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It

also has maintenance responsibilities for the church complexes of Holy Trinity, High Street, Rayleigh

and at St. Michael and All Angels (St. Michael’s), Sir Walter Raleigh Drive, Rayleigh.

2. Objectives & activities

The PCC is committed to enabling as many people as possible to worship at our church and to become

part of our parish community. The PCC maintains an overview of worship throughout the parish and

makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and Scripture, music and sacrament.

When planning our activities for the year we have considered the Charity Commission’s guidance on

public benefit and, in particular, the supplementary guidance on charities for the advancement of

religion. In particular, we try and enable ordinary people to live out their faith as part of our parish

community through: -

• Worship and prayer; learning about the gospel; developing their knowledge and trust in Jesus • Provision of pastoral care for people living in the parish

• Ministry and outreach work

To facilitate this work, it is important that we maintain the fabric of the two churches. We aim to keep our premises in good state and make them available to the community as part of providing significant

civic support to our community.

3. Achievements and performance

The Transforming Presence vision makes spirituality and evangelism two clear priorities in the life of the

church along with the need to re-imagine ministry. This raises the following questions, which provide

the structure for this section.

3.1. Worship: What are you doing to make worship the central focus of the life of the Church?

Across our two churches, our worship encompasses a wide range of styles and traditions from traditional and formal to modern and informal. Each Sunday we have four congregations meeting for

worship in the parish, with at least one service of Holy Communion every Sunday in the parish and also

every Wednesday. We hold a combined Parish service four times a year. We also have two Messy

Church congregations that meet monthly (one on Tuesday afternoon and the other on a Saturday morning).

We have appointed a Music Ministry leader (voluntary) to help us consider how music can be used as a

mission tool and she is working to expand the worship band for informal services and also with our

organists to ensure they are able to contribute to the shape of our worship.

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Seasonal liturgy is being created to reflect the Church calendar and St. Michael’s liturgy has been

reviewed to make leading and preparation easier. St. Michael’s has also introduced more contemporary songs into its worship through the software iSing.

We bring the opportunity for mid-week worship monthly into four local care homes. In addition, a

number of local schools hold services in Holy Trinity Church, particularly for harvest festival and Christmas, but school visits are welcome when pupils are taught about Christian worship as part of their

RE curriculum.

3.2. Spirituality: What are you doing to teach people to pray and love God?

Morning Prayer is held in the Parish Centre Monday to Friday and Holy Trinity is open every morning

Monday to Saturday for private prayer. We also have two new weekly prayer initiatives; Rayleigh House of Prayer at Holy Trinity, praying for the lost and the needs of our community, and the other at

St. Michael’s praying for mission in the parish and mission partners.

We have an active prayer ministry team which offers the chance for members of the congregation to

come forward for prayer during the morning services.

Home groups have used the 24/7 prayer course, a parish day was held to help people explore their

gifting and calling and an autumn sermon series has been delivered on prayer.

Uniformed groups occasionally prepare and lead the prayers for all-age worship.

3.3. Nurture: What are you doing to teach people the faith and help them in their discipleship?

In addition to sermon series, home groups are attended by around 100 people – sometimes using

published materials such as Pilgrim and Just10, sometimes home-grown material. This year the groups

have studied series on “The God of Mammon”, “Fruit of the Spirit” and “The Seven Letters of Revelation”.

Annually we run an Alpha course which is followed by post-Alpha nurture groups and this year we are

offering a day time Alpha group and also a pre-Alpha Start course. In addition, we hold confirmation and first communion preparation courses.

In May 2018 we hosted a Walk Through the Bible – Old Testament event for Rochford Deanery. We ran

the Freedom in Christ course in the summer which encouraged participants to look at their identity in Christ and a number of church members are enrolled on or have completed the Course in Christian

Studies.

We have a church bookstall to encourage people in their reading of the Bible and other Christian literature.

3.4. Evangelism: What are you doing to share faith with others and what have the results

been in the last year? Does your church have a place of nurture? If you have any schools in the parish, how much contact do you have?

Messy Church runs each month at both Holy Trinity and St Michael’s. These congregations reach a

large number of families who wouldn’t otherwise regularly worship or engage with the church. We also held a Holiday club for children aged 5-11 at Sweyne Park School using Scripture Union material and

there are ‘Talk and Tots’ and ‘Teddies and Tots’ groups for pre-school children and their carers.

We take part in the annual Rayleigh Christmas Lights, linking with the Friends of Holy Trinity’s Christmas Tree Festival (for example puppet shows) and we saw a significant number of visitors to Holy

Trinity in relation to the Remembrance displays in November.

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Members of the parish join with the Rayleigh Churches ‘Open the Book’ assembly teams which go into a

number of the Primary schools in the parish and there are frequent schools visits and services led by clergy.

We employ a dedicated, full-time Families and Children’s worker who oversees young church and other

activities for young people such as The Drop and Rise and amongst many activities has forged links with Scout and Guide groups. This year we hosted Teen Challenge, who led two Sunday services, talking about their outreach and ministry work.

3.5. Vocation: What are you doing to nurture and develop the ministry of the whole people of

God including enabling people to come forward for authorised lay and ordained ministry?

Our parish actively encourages lay ministry of all kinds, e.g. lay leadership of services, “giftings” day,

and home groups have been invited to take one service a month. A number of other church members

are currently testing their vocation and some church members are studying the Course in Christian Studies.

Our “On the Ground” map looks to identify all the opportunities within the church and where additional

resource is needed.

3.6. Service: How is your church a blessing to the community you serve? And how is it

witnessing to God’s Kingdom of justice and peace?

Our buildings at Holy Trinity and St Michael’s are used by a large number of community groups

including a Pre School, the Blood Service, Uniform Groups, and other special interest groups. A large

number of volunteer hours and the hours of paid staff are put into maintaining these community

resources. In this respect, the work of the Parish Centres and Facilities Working Groups is pivotal. The church also runs Parent and Toddler groups at St Michael’s and Holy Trinity and the twice monthly fifty-

five plus lunch club at St Michael’s ran until November 2018.

New activities in 2018 include hosting a Cocaine Anonymous group and holding a monthly group “Being Here” for those who have been bereaved.

Through quiet@trinity the Holy Trinity building is open weekday mornings as place of quiet, reflection

and prayer for those who wish to come in.

Each Remembrance Day, Holy Trinity Church has two services being run concurrently in the church and

parish centre as part of the Rayleigh commemorations and as mentioned above we had a lot of visitors

to see the poppy and Remembrance displays.

Outside of the church buildings, home communions are delivered, the pastoral team supports visiting of

the sick and elderly, our Families & Children’s worker is linked with community activities such as

parenting support at The Megacentre and schools work is undertaken as has been covered earlier.

We continue to look for ways to work with our community and see 2019 as the “Year of Preparation” for

new activities.

The Parish gave away 10% of our unrestricted “freewill” income in 2018. Money was given to support missionary organisations and charities locally, nationally and internationally.

Outside of direct Parish giving, we have held or facilitated collections and fundraising for other

organisations such as The Leprosy Mission of England & Wales, Tearfund, The Children’s Society and

other partners. We are also a drop off point for food/toiletries for HopeWorx who put together food parcels for local families in need, and The Store House, a homeless charity in Southend and donate

goods to the Missions to Seafarers and local Women’s Refuge via Mothers’ Union.

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3.7. Hospitality: What are you doing to ensure that your church is a place of safety and

welcome for all ages and people of all backgrounds?

Our church is committed to promoting a safe environment and culture and safely recruiting and supporting

all those with any responsibility related to children, young people and vulnerable adults within the church.

We have a named Parish Safeguarding Officer (PSO) to work with the incumbent and the PCC to implement policy and procedures which are reviewed annually.

As mentioned above, we have a mix of worship and other activities which seek to engage with all ages

and all backgrounds, such as having Holy Trinity church open during the week, hosting of town and district civic services, acting as a venue for events such as Christmas tree festival, concerts and Tower

Open (which are often organised by The Friends of Holy Trinity, Rayleigh).

A major internal refurbishment of Holy Trinity is planned with the aim of creating a worship space that is more light and bright, warm and welcoming.

3.8. Interdependence: How are you working in partnership with other Christian communities

in your locality and at diocesan, national and global levels?

Within Rayleigh we participate in “Churches for Rayleigh”, the “Open the Book” team, support of

Bar’n’Bus and united interdenominational services as well as supporting Deanery and diocesan events.

We have partnerships with CMS in Ecuador, churches, a school and sewing centres in Hyderabad, and a

church and nursery school in Obiya, Uganda and support other missions and charities as listed in note 6

to the accounts.

3.9. Generosity: How are you doing to ensure that your church is showing signs of generosity towards the wider church and community as well as becoming financially secure?

We support the wider church by paying our parish share in full (including a contribution to the transition

fund for other parishes). Our parish share is one of the largest in the Diocese.

Last year and this year 10% of our unrestricted “freewill” income was donated to missions and charities

as noted above and we also offer a 25% discount to charities who use our premises.

Due to generous legacies, previous restricted giving and the ongoing support of the Friends of Holy

Trinity Rayleigh we hold substantial restricted funds. Most of these are earmarked for a future re-

ordering of Holy Trinity Church (see section 4 below).

Other Parish Activities

A number of other ministry activities not mentioned above have continued to offer support and service through 2018 which is much appreciated. These include sidesmen, welcomers, bible readers,

intercession leaders, choir, music group, prayer ministry team, bell ringers, Cameo, Mothers’ Union,

uniformed organizations, flower arrangers, volunteer cleaners of Holy Trinity and “Bodge and Bodge”.

We note the repeated success of the church grounds and garden team in the Anglia in Bloom

competition.

We are grateful for the ongoing support of The Friends of Holy Trinity Rayleigh and particularly note our thanks for the sizable donation receive in early 2018.

The significant activity to maintain the fabric of the two churches is detailed in the Fabric Report below.

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4. Financial review

Total incoming resources on unrestricted funds in the year were £238,453 (2017 £258,162). The majority of this reduction was due to lower voluntary income (some of this was expected, but the

overall reduction was larger than budgeted) as well as lower wedding and funeral fee income year on

year. Whilst the PCC is grateful for the generous provision of funds from church members and others to

support the continuing mission of the Church, a priority continues to be to increase overall income in

line with expenditure.

Unrestricted fund expenditure in 2018 was £263,799 (2017 £257,702), with certain expenditure being

allocated to restricted funds (see below). This increase is due to a higher parish share contribution,

reflecting the “prolonged vacancy credit” between August and December 2017 in relation to the Team Rector position as well as the “normal” annual increase.

Accordingly, the general fund made a notable deficit for the year of £25,346 (2017 surplus £460),

somewhat worse than budget due to income as above.

Restricted fund income in 2018 was from various sources:-

i. Giving from the Friends of Holy Trinity Rayleigh; we were again grateful to receive a significant

contribution of £48,000 ii. Giving to finance the Families & Children’s worker

iii. Transfer of the PF Fund assets to the PCC (see below)

iv. A gift of £2,250 (gross) to the St. Michael’s Ministry Fund

v. Interest income on our cash deposits in the restricted funds

vi. A grant towards the Holy Trinity refurbishment feasibility study.

During 2018, PF Fund assets (i.e. cash), which the PCC held in its CBF Church of England Deposit Fund,

were transferred by the PF Fund trustees to the ownership of the PCC to be administered in accordance

with the initial purpose of the fund, i.e. to enable young people in the church and the community to benefit from a life-enhancing experience. Accordingly, the assets have been recognized as restricted

income within a new PCC restricted fund. Two grants were made from this restricted fund in 2018.

Restricted fund expenditure in 2018 represented the cost of the Families & Children’s worker and some related expenses, plus other specific items that were within the terms of the relevant funds, such as

Holy Trinity refurbishment feasibility study and certain repair & maintenance expenditure.

In the light of the unrestricted fund deficit for the 2018 year and the budget for 2019 year, the Holy

Trinity ministry fund has made a contribution to the unrestricted fund expenditure of £30,000 (2017 £30,000 across both ministry funds). The ministry funds are defined as for the maintenance and

development of the ministry of Holy Trinity/ St. Michael's and the general fund expenditure is, by

definition, in pursuit of this aim.

On that basis, the unrestricted funds at the end of 2018 were in surplus by £28,719 (2017 £24,065).

The PCC does not currently have a specific Reserves Policy for unrestricted funds, but monitors the

expected movement through the budget process & can utilize restricted funds where expenditure meets

the terms of the fund.

Excluding fixed assets, the Parish has significant restricted reserves, particularly in the Holy Trinity

Fabric and Ministry Funds, as well as now in the PF Fund totaling £503,616 at the end of 2018 (2017

£419,425). The majority of the Holy Trinity restricted reserves are expected to be used on the internal refurbishment of Holy Trinity Church as referenced in the Fabric Report below. However, as referenced

above, it will be necessary to use these restricted funds to meet ongoing expenditure that falls within

the terms of the funds where unrestricted funds do not suffice. The PF Fund will diminish over time as

grants are made in accordance with its purpose.

Our endowment funds have specific objects as noted in the financial statements and were broadly level

year on year.

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5. Structure, governance & management 5.1. PCC

The Parochial Church Council is a corporate body established by the Church of England. The PCC

operates under the Parochial Church Council Powers Measure and is a registered charity.

The membership of the PCC and method of appointment along with other administrative information is set out on page 3.

The PCC met on 9 occasions during 2018.

The principal groups which assist the PCC in its task are as follows:

• Standing Committee which has the power to transact the business of the PCC between its

meetings, subject to any directions given by the Council. • Working Groups appointed by the PCC to act on their behalf. Much of the detailed work of the

PCC is undertaken by these groups which meet in between PCC meetings and report back to the

PCC. The extensive work of maintaining the church fabric is undertaken by the Facilities and

Parish Centre groups who assist the Churchwardens in this part of their traditional responsibilities.

5.2. Church Membership

At the end of December 2018 there were 293 (290 at end 2017) members on the Electoral Roll, of

these 69 (67 at end 2017) are not resident in the Parish. The average Parish Sunday weekly attendance (8:00am, 9:00am, 10:30am and 11:00am) in October 2018 was 254 (248 in 2017), but numbers were

much greater at festivals.

5.3. Personnel The new Team Rector Revd. David Oxtoby was Instituted & Inducted into the Parish on the 18th

January 2018, and wishes to offer his thanks and appreciation to the team who served and supported

the ongoing life and ministry of the Parish during the interregnum, especially Revd. Nick Rowan, Revd.

Tracy Nutter, Revd. Tracy Marlow, Cara Parker, Lynn Lee, Gail Collingwood-Turner, Jo Jackson, and the Wardens - David Bradshaw and Wayne Prankard.

Revd. Nick Rowan advised the PCC that he would be taking a three month study break from the 15th

March, and during this study break he was successful in his application for the role of priest-in-charge to

the parish of Hawkwell, and we wish him all the best. Revd. Nick’s last Sunday in the Parish was 15th July. With a Team Vicar post now vacant a PCC Sub-committee was formed and a new parish profile

agreed for the role. Revd. Tracy Marlow was invited to apply for the post, and after due-diligence and

interview process was successful in her application, and was licensed on the 21st February 2019 at St

Michael’s.

Cara Parker has continued to support the families and young children in our Parish through a diverse

array of outreach activities and family support initiatives; she brings energy, passion and pastoral care

to this vital role. Margaret Toogood, having supported the Pastoral care of our Parish in truly amazing ways for many years, stood down in January due to health concerns, and Duncan Johnson one of our

Readers resumed his ministry in 2019.

Revd. Tracy Nutter continues to do an incredible ministry supporting the pastoral needs of our community, through visiting, home communions and care home services, as well as developing new

pastoral initiatives such as “Being Here”, a support group for those bereaved.

Revd. Tracy Marlow has supported the busy and diverse ministries within our Parish and has flourished

throughout her Curacy, and we are thrilled she will continue with us as Team Vicar in 2019, with a particular focus on the ministry of St Michael’s, but still with an active role of the wider Parish Team

Ministries.

Joseph Zammit and Warren Symes continue to help lead our more traditional forms of service musically, and nurture and develop our growing Choir. While Christina Oxtoby has kindly stepped into the role of

Music Ministry Oversight, helping develop a team of musicians for leading the more informal services.

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Jo Jackson continues to help keep the day-to-day running of the Parish Centre in order, as well as

offering vital admin support to the ministry team. Jenny Crane having started in January 2018 offers day to day practical support to Jo in her role as Parish Centre Assistant. Gail Collingwood-Turner has

kindly continued to offer her time freely for two days a week working as PA to the Team Rector. Lynn

Lee also does an incredible job helping co-ordinate our Baptism ministry, ensuring all families have

received appropriate teaching prior to their child’s Baptism service.

The Vergers for weddings and funerals are paid according to their invoiced claims. The ministry of the

Parish was supported through the year by 4 retired clergy and 2 Readers.

6. Fabric Report from the Churchwardens

6.1. Holy Trinity Church Refurbishment

In January 2018, we circulated an update leaflet to Church Members, which we hope was helpful. We

enhanced our formal documents and circulated them to the required bodies for formal consultation.

This was a slow and frustrating process and largely reflected the particular interests of the Societies. In September we were visited by representatives from the Church Buildings Council (the Church of

England national body) and when their official comment came through, it was extremely positive. It

also went to our Diocesan Advisory Committee who basically followed the same line, and asked for

some clarifications and indicative designs for the chancel furniture. They also want a more robust statement of need, to justify the changes to the chancel. We will meet with their sub-committee once

we have worked on these points.

Further to the various consultations, we have modified our proposed actions. The font will be

repositioned to the south east of the nave; the steps around the east end communion table and probably the communion rails, will remain and the panelling will not be bleached. We are considering

rotating the pulpit and are evaluating options that would become possible should we replace the pipe

organ with a far more compact digital instrument. We are looking at options to extend the cloister

passageway beside the Link corridor, to provide better access when the Underspire is occupied and

possible temporary storage for the stacking chairs when they are moved from the church.

We are continuing to work on possible approaches to provide accessible entry via the south porch. We

are not legally bound to do this, but it is important that we try. However, we are now even clearer there

would be significant visual impact on the historically important Tudor porch. Temporary markings were

used last year to indicate the potential scale of a compliant ramp, which would raise the entrance by about 420 mm. This aspect would also be subject to secular and historic building consents as well as

Church law, so we are treating this as a separate, but parallel project. We are currently minded not to

pursue this option.

The Diocesan Adviser recommended that we do not attempt to repair our existing organ but to consider other options such as refurbishing a redundant pipe organ from elsewhere. This led to many

discussions in the PCC and its working groups, and a series of visits to hear a range of types of organ.

We are convinced that we should aim for quality, but have rejected the option of a brand-new pipe

organ on cost grounds and an electronic organ due to the quality of sound these instruments produce. We visited a bespoke digital organ in Cambridge, this has been carefully adjusted to the building and

were very impressed. It is clear that a good digital organ will offer a similar range of music to a much

more expensive pipe organ, even a refurbished instrument, but there are disagreements in relation to

the tonal quality. It is also clear that such an instrument would open up a lot of space in what was the

north chapel and allow a lot more natural light into the front of the church. We are evaluating the quality of the sound in relation to our needs and to the other facets, and hope to make a decision soon.

Clearly this will have a significant impact on our refurbishment actions.

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Ongoing Work

As 2018 was the centenary of the Armistice, we engaged in a joint project with Rayleigh Town Council

to install a wonderful cascade of poppies from the tower. We are grateful to Nicola Davey for designing

and coordinating the work of so many volunteers. In the end some 11,500 poppies were knitted by

local people for the display, which attracted a large number of visitors, some from a considerable distance. Most of the local schools contributed related displays for an exhibition inside the church which

was visited by over 7,000 people. We now have a beautiful photographic record of the event.

Over recent years, researchers at Rayleigh Museum have identified 41 local people who were killed in

World War I, but were not recorded on our War Memorial. So as an additional project for the centenary, we were given permission to add a very fine, engraved brass plate below the original plate.

Donations given by visitors to the poppy exhibition covered most of the cost of this work.

The lifting cover for the font failed the statutory test and we have been given temporary permission to

remove the lifting gear, pending a more permanent solution with our refurbishment.

At long last, we have obtained the Church and secular permissions required, and now have smart new

sign boards. We also were able to remove four self-seeded trees which would eventually have caused

problems. Again, after a massively long wait, we look like getting permission to create a plot for

burying cremated ashes. It will be in the north west corner of the churchyard and will feature a circular

stone monument and another seat. Hopefully the work will be done soon and then the burials can start.

Following recommendations made to us, we are exploring an application for the new status of ‘Major

Parish Church’. This seems to give access to extra help, especially in relation to conserving the historic

building.

6.2. HT Parish Centre

We can no longer source the large fluorescent lighting tubes and have replaced the fittings in Courtyard

Room with the more efficient LEDs. Once the existing supply of tubes is exhausted, we will replace the

remaining lamps. We have had to be creative in finding ways of avoiding our heating controls from

being over-ridden and thus increasing our costs. Safety procedures and fire precautions were reviewed.

We recently managed to stop a leak in the spire, but unfortunately another has developed in a different

place. Otherwise we have been able to maintain the centre in the usual excellent state.

We have a significant and continuing issue of unauthorised use of our car park. Not least of our

concerns is the impact of insults and threats of violence to our people. We have tried many counter

measures and are now considering a gated system.

After a review of its usage, we will constructively dispose of the van and the football cage. We have a

large amount of storage, but it usually seems full. So, we are carrying out a comprehensive review of

what is stored and getting rid of the excess. A major reason for this is to free up the Obiya Room,

which has been used for storage, for ministry purposes.

6.3. St Michael’s

The most important issues identified in the last Quinquennial inspection of the buildings of the St. Michael’s complex related to the rain-ware and roof. Remedial work is complete, but unfortunately this

was more extensive and expensive than anticipated. Church members have almost completed the

other, minor works.

We have replaced the lighting in the main hall with LED panels and refreshed the vestry. The chairs are

showing signs of wear, so we purchased some redundant chairs from another church.

We are grateful to the leaders and members of the Young Carers Group, for their gardening work

around the site.

Parking restrictions have been introduced in Sir Walter Raleigh Drive and some neighbouring roads.

This has limited impact on most users of the premises but some are affected and we are having to

consider what options are possible and what permissions will be granted.

Now we have had permissions for the new signs at Holy Trinity, we are able to proceed with a new one,

in the same style, for St Michael’s.

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7. Approval The first year for any new minister in a Parish is one of assimilating and discerning, listening and

learning. We have therefore spent in the later part of 2018 and start of 2019 a great deal of time

thinking as a PCC what is the shape of our ministry for the future, and discerning together what our

priorities for the coming year will be; this Priority Framework will be communicated and used as a basis

for our decision making and ministry decisions in the future. Yet some over-riding principles remain which will shape our church family; we are called to be in unity one with another, we all have a role and

ministry to offer to God, God is more concerned in our walk with Him rather than our busyness for Him.

The year of 2019 therefore has been simply titled “A Year of Preparation”, such that we seek to prepare

ourselves for the next season, which for 2020 is “A Year of Invitation”. Our preparations will be about equipping and learning together so we are confident in our faith and ready to share it appropriately, so

that in 2020 we might be able to invite friends, family and neighbours to a series of planned events.

Being prepared for some may be about growing and maturing in our faith, for others it may be about

laying things down and resting in God. No matter what our plans are, we offer them all to God in prayer, and we share this ministry together, all offering our gifts and service to God.

This report was agreed at the PCC meeting of 4th March 2019.

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Independent Examiner’s Report to the Parochial Church Council of Rayleigh

I report to the PCC on my examination of the accounts of the Parochial Church Council of Rayleigh for the

year ended 31 December 2018 which are set out on pages 14 to 26.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the

requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act

and in carrying out my examination I have followed all the applicable Directions given by the Charity

Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed

in section 145 of the Act. I confirm that I am qualified to undertake the examination because I am a

member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in

connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of

accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any

requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part

of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which

attention should be drawn in this report in order to enable a proper understanding of the accounts to be

reached.

Mark Brudenell, F.C.A

Rickard Luckin Limited, 7 Nelson Street, Southend-on-Sea, Essex, SS1 1EH

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STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 DECEMBER 2018

Note

Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2018

Total Funds

2017*

£ £ £ £ £

Incoming resources

Income and endowments from: 3

Voluntary income 158,874 151,142 - 310,016 334,486

Church activities 72,300 1,622 - 73,922 75,969

Activities for generating funds 7,215 - - 7,215 6,906

Investment income 64 2,191 285 2,540 1,302

Other - - - - -

238,453 154,955 285 393,693 418,663

Resources expended

Expenditure on: 4

Church activities 263,799 40,764 - 304,563 301,383

Costs of generating funds - - - - 20

263,799 40,764 - 304,563 301,403

25,346- 114,191 285 89,130 117,260

8 - - 149- 149- 837

12 30,000 30,000- - - -

4,654 84,191 136 88,981 118,097

Reconciliation of funds:

24,065 785,425 12,987 822,477 704,380

12 28,719 869,616 13,123 911,458 822,477

Total

Total

Net income/(expenditure) before

investment gains

Investment gains/ (losses)

* An analysis of the 2017 balances by fund classification is provided in note 14

Transfers between funds

Net movement in funds

Total funds brought forward

Total funds carried forward

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BALANCE SHEET

AT 31 DECEMBER 2018

Approved by the Parochial Church Council on 4th March 2019 and signed on its behalf by:

The notes on pages 16 to 26 form part of these financial statements.

Note

Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2018

Total Funds

2017*

£ £ £ £ £

Fixed assets

Tangible assets 7 - 366,000 - 366,000 366,000

Investments 8 - - 9,911 9,911 10,060

- 366,000 9,911 375,911 376,060

Current assets

Debtors 9 11,776 - - 11,776 21,023

Investments - - - - -

Cash in bank and in hand 10 24,293 503,617 3,212 531,122 433,063

36,069 503,617 3,212 542,898 454,086

within one year 11 7,349 - - 7,349 7,669

28,720 869,617 13,123 911,460 822,477

Represented by:

28,720 - - 28,720 24,065

Restricted funds - 869,617 - 869,617 785,425

Endowment funds - - 13,123 13,123 12,987

12 28,720 869,617 13,123 911,460 822,477

* An analysis of the 2017 balances by fund classification is provided in note 15

Total fixed assets

Total net assets

Unrestricted funds

Total funds

Total current assets

Creditors: Amounts falling due

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NOTES TO THE FINANCIAL STATEMENTS


1. Basis of Preparation

Basis of Accounting

The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been

prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006

governing the individual accounts of PCCs, and with the Regulations’ “true and fair” view provisions, together with the FRS 102 (2016) as the applicable accounting standards and the 2016 version of the

Statement of Recommended Practice, Accounting and Reporting by Charities (SORP (FRS102))

The financial statements have been prepared under the historical cost convention. The financial

statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do

not include the accounts of church groups that owe their main affiliation to another body, nor those that

are an informal gathering of church members.

The financial statements are prepared in sterling, which is the functional currency. Monetary amounts in

these financial statements are rounded to the nearest £.

Going concern

The trustees consider that there are no material uncertainties about the PCC’s ability to continue and

accordingly the accounts have been drawn up on a going concern basis.

2. Accounting Policies

Incoming resources

a. Incoming resources are included in the Statement of Financial Activities when the PCC has

entitlement to the benefit of the resources, the inflow of economic benefit is probable and the

monetary value can be measured with sufficient reliability.

b. Gift aid receivable is included in income when there is a valid declaration from the donor, is

included in the period to which the relevant donation is received and is treated as an addition to the same fund as the additional income.

c. Voluntary income which is collected on behalf of other charities is not included as PCC income.

d. Legacy gifts are recognised on a case by case basis following the granting of probate when the

administrator/executor for the estate has communicated in writing both the amount and settlement

date.

e. Grants and specific donations are included in the SOFA when any preconditions preventing their

use by the PCC have been met.

f. The income from charitable activities is accounted for gross of associated costs.

g. Rental income from the letting of church premises is accounted for when due.

h. Fee income from weddings and funerals only represents the element of the overall fee to which the PCC is entitled, i.e. does not include the element passed on to other parties.

i. Investment income is included when receivable.

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Resources expended

Liabilities are recognised as soon as there is a legal or constructive obligation and settlement is probable and quantifiable.

Grants payable are payments made to third parties in the furtherance of the PCC’s objects. These are recognized in the accounts when a commitment has been made externally and there are no preconditions

still to be met for entitlement to the grant that remain within the control of the PCC.

Governance costs include costs of the preparation and examination of statutory accounts, the cost of

trustee meetings and cost of any legal advice on governance or constitutional matters.

Fixed Assets

Consecrated and beneficed property is not included in the financial statements in accordance with s.10(2) of the Charities Act 2011.

Movable church furnishings held by the Rector and churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the church’s inventory, which can be

inspected (at any reasonable time). All expenditure on church furnishings is written off when incurred.

The Parish Centre complex and St. Michael’s annex are included at cost.

Equipment used within the church buildings and complexes are written off on acquisition.

Investments are included at market value at 31 December.

Debtors

Debtors are initially included at the settlement amount due and are subsequently measured at the cash or other consideration due.

Creditors

Creditors are included at the settlement amount due.

Funds

Endowment funds are funds, the capital of which must be maintained; only income arising from investment of the endowment may be used either as restricted or unrestricted funds depending upon the purpose for

which the endowment was established.

Restricted funds represent (a) income from trusts or endowments which may be expended only on those restricted objects provided in terms of the trust or bequest, and (b) donations or grants received for a

specific object or invited by the PCC for a specific object. The funds may only be expended on the specific

object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. The PCC does not usually invest separately for each fund. Where there

is no separate investment, interest is apportioned to individual funds on an average balance basis.

Unrestricted funds are general funds which can be used for ordinary purposes of the PCC. Funds

designated for a particular purpose by the PCC are also unrestricted.

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3. Analysis of Income

Note

Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2018

Total Funds

2017

£ £ £ £ £

Voluntary income

Planned giving 114,192 25,046 - 139,238 143,698

Loose plate collections 19,080 - - 19,080 18,842

One-off gifts 321 3,900 - 4,221 3,540

Tax recoverable on gift aid 23,881 6,595 - 30,476 37,248

Legacies - - - - -

Grants * - 2,000 - 2,000 1,249

Friends of Holy Trinity - 48,000 - 48,000 128,000

PF Fund - 65,571 - 65,571 -

Other 1,400 30 - 1,430 1,909

158,874 151,142 - 310,016 334,486

Church activities

@Trinity/ coffee shop 3,046 - - 3,046 5,452

Bookstall sales 2,367 - - 2,367 1,613

Breakfast - - - - -

Church hall lettings 57,793 - - 57,793 55,812

Fees for weddings and funerals 8,237 - - 8,237 12,604

Other 857 1,622 - 2,479 488

Total 72,300 1,622 - 73,922 75,969

Activities for generating funds

Other funds generated 5,999 - - 5,999 5,218

Parish magazine sales and

advertising 1,216 - - 1,216 1,688

Total 7,215 - - 7,215 6,906

Investment income

Interest & investment gains 64 2,191 285 2,540 1,302

Total 64 2,191 285 2,540 1,302

Other

Insurance claims - - - - -

Total - - - - -

Total

* Grant income in 2018 was from the Diocese of Chelmsford re the refurbishment feasibility study (2017 Rochford District Council

for a new cooker at St. Michael's)

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4. Analysis of Expenditure

Note

Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2018

Total Funds

2017

£ £ £ £ £

Church activities

Ministry

Parish share 156,553 - - 156,553 144,034

Staff expenses 3,506 - - 3,506 5,067

Family & young church expenses - 5,728 - 5,728 4,621

Mission & training 3,634 - - 3,634 4,135

163,693 5,728 - 169,421 157,857

Missionary & charitable giving 6

Giving to mission & churches 15,500 - - 15,500 14,800

2,100 - - 2,100 2,350

Other (from PF Fund) - 1,540 - 1,540 -

17,600 1,540 - 19,140 17,150

Staff costs 5

Administration & maintenance 21,979 - - 21,979 25,318

Families & Children's work - 23,682 - 23,682 22,572

Organists 5,200 - - 5,200 4,615

27,179 23,682 - 50,861 52,505

Church property costs

Utilities 12,995 - - 12,995 11,703

Insurance 5,281 - - 5,281 5,057

Cleaning 3,306 - - 3,306 3,687

Maintenance & repairs 17,240 9,814 - 27,054 25,404

Upkeep of churchyard - - - - 667

Other general support costs 4,868 - - 4,868 6,316

43,690 9,814 - 53,504 52,834

Church life & outreach

@Trinity/ coffee shop 1,392 - - 1,392 2,375

Bookstall 1,021 - - 1,021 581

Breakfast expense - - - - 254

Discipleship - - - - 148

Magazine expenses 1,062 - - 1,062 1,623

Upkeep of services 2,564 - - 2,564 1,734

Other 511 - - 511 1,348

6,550 - - 6,550 8,063

Administration

Phone 1,493 - - 1,493 2,660

Stationery & photocopying 2,651 - - 2,651 7,409

Other 10 - - 10 2,006

4,154 - - 4,154 12,075

Governance costs

Independent examiner's fee 930 - - 930 900

930 - - 930 900

Total 263,796 40,764 - 304,560 301,383

Expenditure on raising funds

Cost of generating funds - - - - 20

Total - - - - 20

Giving relief & development agencies

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5. Paid Employees

Note

Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2018

Total Funds

2017

£ £ £ £ £

Staff costs

Salaries & wages 26,622 22,764 - 49,386 51,607

Social security 39 - - 39 -

Pension costs 518 918 - 1,436 898

27,179 23,682 - 50,861 52,505

During the year the PCC employed on average 5 staff (2017: 5) and as at 31 December 2017 had 5 paid staff (2017: 6)

2018 social security cost was minimal due to the National Insurance employment allowance.

No employee received remuneration of more than £60,000 (2017: Nil)

6 . Missionary and charitable giving

Unrestricted Fund:-Total funds

2018

Total Funds

2017

£ £

Giving to mission & churches

Bar ‘n’ Bus 1,600 1,600

BRF (Messy Church) 500 500

CMS 2,100 2,500

Children’s Society 300 300

Church Pastoral Aid Society 2,250 2,350

Essex Clergy Charity Corporation 300 300

Hopeworx 1,250 1,250

Leprosy Mission 300 300

Open Doors 1,800 1,800

St Michaels, Obiya 1,800 1,800

Samaritans Purse - Operation Christmas Child 300 300

Vision to Serve, India 3,000 1,800

15,500 14,800

Tear Fund 2,100 2,350

17,600 17,150

Restricted Funds:-

The PF Fund made two grants in 2018, one for £1,000 and one for £540.

Total

Giving relief & development agencies

The PCC became a participating employer in the Church of England Pensions Board Pension Builder 2014 from 1 May 2017 in order to

meet its automatic enrollment obligations. This is accounted for as a defined contribution scheme.

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7 . Tangible Fixed Assets

All tangible fixed assets in 2018 and 2017 relate to restricted funds.

Freehold

land &

buildings Total

Freehold

land &

buildings Total

£ £ £ £

Cost

At 1 January 366,000 366,000 366,000 366,000

Additions - - - -

Revaluations - - - -

Disposals - - - -

At 31 December 366,000 366,000 366,000 366,000

Depreciation and impairment

At 1 January - - - -

Disposals - - - -

Depreciation - - - -

Impairment - - - -

At 31 December - - - -

Net book value

At 1 January 366,000 366,000 366,000 366,000

At 31 December 366,000 366,000 366,000 366,000

Fixed assets comprise the original cost of buildings in the Parish complex and St. Michael's Annexe.

8 . Fixed Asset Investments

All fixed asset investments in 2018 and 2017 relate to endowment funds

Total Funds

2018

Total Funds

2017

£ £

Carrying at 1 January 10,060 9,223

Additions at cost - -

Disposals - -

Revaluation gain 149- 837

Carrying value at 31 December 9,911 10,060

Investments are represented by CBF Investment Fund Shares

2018 2017

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9. Debtors and prepayments

Total Funds

2018

Total Funds

2017

£ £

Tax recoverable on Gift Aid 4,234 11,055

Hall fees receivable 6,542 6,968

Other (CAF cheque received) 1,000 3,000

Total 11,776 21,023

10. Cash at bank & in hand

Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2018

Total Funds

2017

£ £ £ £ £

Barclays current account -PCC 22,044 60,524 - 82,568 52,208

Lloyds - Fees Account 2,249 - - 2,249 2,597

CBF Church of England Deposit Fund - PCC - 443,093 - 443,093 375,331

CBF Church of England Deposit Fund - Evatt - - 2,774 2,774 2,526

CBF Church of England Deposit Fund - Hillson - - 438 438 401

24,293 503,617 3,212 531,122 433,063

11. Creditors & Accruals

Total Funds

2018

Total Funds

2017

£ £

CDBF re salaries 4,376 4,334

Accruals 1,700 2,000

Agency payments 1,273 1,335

Total 7,349 7,669

Accruals relate to utilities.

Agency payments are mainly due to the Children's Society re certain Christmas services

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12. Analysis of Funds

1 January

2018

Incoming

resources

Resources

expended Transfers *

31 December

2018

£ £ £ £ £

Unrestricted: General Fund 24,065 238,451 263,796- 30,000 28,720

Restricted Funds

Fixed Assets 366,000 - - - 366,000

Holy Trinity Fabric 301,945 51,315 7,271- - 345,989

Holy Trinity Ministry 97,482 548 539- 30,000- 67,491

St. Michael's Ministry 1,328 2,250 2,004- - 1,574

Youth & Childrens' Worker 18,670 34,943 29,410- - 24,203

PF Fund - 65,900 1,540- - 64,360

785,425 154,956 40,764- 30,000- 869,617

Endowment Funds

Evatt 9,608 142 - - 9,750

Hillson 1,450 22 - - 1,472

Anonymous 1,929 28- - - 1,901

12,987 136 - - 13,123

`

Total 822,477 393,543 304,560- - 911,460

* £30,000 was transferred from the HT ministry funds to cover an element of the overall general fund expenditure. The ministry funds

are defined as for the maintenance and development of the ministry of Holy Trinity/ St. Michael's.

Analysis of endowment funds

CCLA

Income fund Total

Purpose

Number of

shares

Fixed Asset

Investment

Cash - CBF

Deposit

£ £ £

Evatt West window, chancel screen & little window 432 6,976 2,774 9,750

Hillson Fire insurance & repair of chancel 64 1,034 438 1,472

Anonymous Fabric of Holy Trinity 118 1,901 - 1,901

614 9,911 3,212 13,123

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13. Transactions with trustees and related parties

One of the trustees was paid £190 in relation to maintenance work undertaken. None of the other trustees have been paid

any remuneration or received any other benefits from an employment with the PCC or a related entity.

No trustees' expenses have been incurred.

There have been no related party transactions other than giving from members of the PCC to the church in the normal

course of events as members of the church.

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Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2017

£ £ £ £

Incoming resources

Income and endowments from:

Voluntary income 175,287 159,199 - 334,486

Church activities 75,969 - 75,969

Activities for generating funds 6,906 - - 6,906

Investment income - 1,030 272 1,302

Other - - - -

258,162 160,229 272 418,663

Resources expended

Expenditure on:

Church activities 257,682 43,701 - 301,383

Costs of generating funds 20 - - 20

257,702 43,701 - 301,403

460 116,528 272 117,260

- - 837 837

30,000 30,000- - -

30,460 86,528 1,109 118,097

Reconciliation of funds:

6,395- 698,897 11,878 704,380

24,065 785,425 12,987 822,477 Total funds carried forward

14. 2017 SOFA by Fund Classification

Total

Total

Transfers between funds

Net movement in funds

Total funds brought forward

Net income/(expenditure) before

investment gains

Investment gains

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Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2017

£ £ £ £

Fixed assets

Tangible assets - 366,000 - 366,000

Investments - - 10,060 10,060

- 366,000 10,060 376,060

Current assets

Debtors 21,023 - - 21,023

Investments - - - -

Cash in bank and in hand 10,711 419,425 2,927 433,063

31,734 419,425 2,927 454,086

within one year 7,669 - - 7,669

24,065 785,425 12,987 822,477

Represented by:

24,065 - - 24,065

Restricted funds - 785,425 - 785,425

Endowment funds - - 12,987 12,987

24,065 785,425 12,987 822,477

Analysis of endowment funds

CCLA Income

fund Total

Number of

shares

Fixed Asset

Investment

Cash - CBF

Deposit

£ £ £

Evatt 432 7,082 2,526 9,608

Hillson 64 1,049 401 1,450

Anonymous 118 1,929 - 1,929

614 10,060 2,927 12,987

Total funds

15. 2017 Balance Sheet by Fund Classification

Total fixed assets

Total current assets

Creditors: Amounts falling due

Total net assets

Unrestricted funds

Annual Report of the Parochial Church Council

Documents

Transcript of Annual Report of the Parochial Church Council