Chapter Officer’s Meeting

November 19, 2013

Agenda

• Opening Remarks - Bill• Approval of Minutes – Andrea• Officer One-Pagers– Vice Chair – Joe– Treasurer – Tonya– Membership – Donna– Chapter Programs – Roger– Marketing – Sandra & Whitney– Web Master – Jennifer

• Special Topics

Mid-South Chapter Goals

• Provide education and networking through F2F and virtual venues– Host Monthly Chapter Meetings (10 meetings/yr)– Conduct one meeting/quarter outside of HSV– Conduct Monthly Officers Meeting– Government and Commercial focus

• Grow Membership– 2013: From 18 to 36– 2014: From 36 to 72– 2015: From 72 to 144

• Grow Corporate Sponsorships– 2013: From 0 to 5– 2014: From 5 to 10– 2015: From 10 to 15

• Establish partnerships with Universities & Associations– e.g., UAH, FIT, Vanderbilt, PMI, NCA

• Create, maintain, and grow a professional Chapter Website• Broaden awareness of APMP by issuing at least one Press Release per quarter

Chapter Award Nominations

• Yes? No?• If so, which awards?• Procurement Best Practices - No• APMP Future Leader? Individual• Communications - No• Shipley Chapter of the Year? Theme –

Growth YES YES YES– Dec 6th

– First Draft: Joe

Secretary - Andrea

• No Report this month

Vice Chair – Joe

• No Report this month

Treasurer – Tonya Maurice

Beginning Balance 10.15.2013 1,454.41$

ReceiptsSponsorship: Aerojet Rocketdyne $250.00Receipts: Nov 5 Meeting $480.00APMP Chapter Reimbursement 285.00$ Total Receipts 1,015.00$

DisbursmentsFood 600.78$ Gift Card 25.00$ CC Charge 41.25$ Search Engine Subscription 35.88$

Total Disbursements 702.91$

Balance 11.18.2013 1,766.50$

Financial Statement

Meeting RegistrationMembers 12@30.00 $ 360.00 Non-members 3@40.00 $ 120.00 Speaker – Non Charge

$ 480.00

Treasurer – Tonya Maurice

Developed first draft of budget Created, published and monitoring online registration for Dec

meeting. Reconciled Oct bank statement.

Received Sponsorship check from Aerojet Rocketdyne Received Quarterly rebate from APMP

Next Steps : Complete 2014 Budget. (My apologies) Update online registration with January meeting details immediately

following December meeting. Order checks

Membership – Donna HambyMembership Metric

Current Membership 44

New members since last reportWallace BurnsAdolfo CisneroJames SamuelsonMichelle StoughJessi WallaceJesse Whitfield

Members lostSusan Glenn - KAYA Corp

Last Officer’s meeting 39 members, added 6 and lost 1 for total of 44

June July Aug Sept Oct Nov Dec02468

10121416182022242628303234363840424446

APMP Mid-South Membership(As of 11/17/13)

Membership

• Currently have 28 members in the Linked-In Group• Sent invites to Chapter members that have not joined

LinkedIn Group • Welcome letters have gone to new members.• Keeping email list of potential members updated as I get

work of non-working emails.• We need to find a way to keep the membership rooster

online and protected so other officers can have access to it when they need it.

Planning Chair StatusActivity Status Notes

Plan fourth meeting in December December 3rd, 5:30 – 7, AR, “Is it a Program Manager or a Proposal Manager? No its a Capture Manager!” David Alan Smith, Catering by Rosie’s – Chips/Salsa, Fajitas, Enchiladas, Rice, Beans, Salad, Tea/Water

Plan fifth meeting in January January 7rd, 5:30 – 7, AR, “Successful Methods for Winning Proposals” Ken Merwin, Catering by Apple Lane – Sandwiches, Chips, Banana Pudding, Tea/Water

Plan sixth meeting in February (Birmingham)

February 4th, 5:30 – 7:30, “You are the Evaluator – What evaluating proposals can teach us about writing better ones” Roger Campbell, Location/Food - TBD

Plan sixth meeting in March March 4th, 5:30 – 7:30, “Moving From Proposal to Project: A Plea to Proposal Teams” Stephen Grenade, Rosie’s (South Parkway?)

Potential Birmingham Venues

• John’s City Diner, 112 Richard Arrington Jr. Blvd N, Birmingham – Gastropub (set menu), private room seating 20+ with flatscreen

• Café Capri, 1706 Oxmoor Rd, Homewood – Greek + Italian, seats <45

• Rojo, 2921 Highland Ave, Birmingham – Latin + American, large sideroom with flatscreen

November 5th Presentation FeedbackName: Communication Strategies that Improve Interpersonal Effectiveness, Davis

Date: 11/5/13

Key: 4 = Consistently 3 = Frequently 2 = Sometimes 1 = Seldom 0 = Never

MATERIAL 4 3 2 1 0

1. Met my expectations 9 1

2. Was organized in a logical way 10

3. Included good examples and illustrations 10

4. Will be useful to me in doing my job 9 1

PRESENTER: 4 3 2 1 0

1. Explained the material in a clear and concise manner 9 1

2. Was knowledgeable about the subject 10

3. Was enjoyable to listen to and demonstrated enthusiasm 10

Comments:

She is great! I could listen to her all day.

EXCELLENT

Robin is so inspiring

Robin did a great job!

Excellent speaker, subject matter & presentation. Very enthusiastic!

Lots of good networking at the event

What I appreciated most about this presentation:

Was real, from someone with experience

Her personal stories are good. She has a wonderful & warm personality.

Robin’s stories were great.

I’ve heard it before & still need to hear these things!

Examples specifically tied to proposals.

Real world examples, sharing, good info

How can we improve?

Bigger room, more people

Keep up the diverse topics

99% A+

Marketing – Sandra & Whitney

• No Report this month

Webmaster – Jennifer Hamaker

• No Report this month