Catholic Schools Leadership Day - archchicago.orgocs.archchicago.org/Portals/23/Leadership Day...

Catholic Schools Leadership Day

St. Ignatius College Prep

August 4, 2016

Wifi Network: SILUsername: ocs2016Password: ocs2016

Opening Prayer

Dr. Jim Rigg, Superintendent of Catholic Schools

July 11, 2016

Heavenly Father,

Help us to be the Light of God

We Are God’s Light!

8

Heavenly Father,

We are strengthened and inspired by your light in our Lives.

Help us to embrace your light.

Inspire us to better know your light.

Strengthen us to go forth and spread your light to those we serve.

May your grace and faith be with us,

and may we always be a people of light.

Amen.

9

Today’s Agenda - Morning

Time Activity

8 – 8:30 a.m. Arrival and Breakfast

8:30 – 9 a.m. Opening Prayer and Welcome


Fr. Michael Caruso, SJ, President of St. Ignatius College Prep

9 – 10:30 a.m. Keynote Presentation: The Calling to Catholic School

Leadership

Dr. Mary McDonald, Chief Executive of MCD Partners;

Retired Superintendent of Catholic Schools, Diocese of

Memphis; National Speaker, Radio Host and Author

10:30 – 10:45 a.m. Break and Transition to Liturgy

10:45 – 11:45 a.m. Liturgy

Archbishop Blase J. Cupich

11:45 a.m. – 12:45 p.m. Lunch

Today’s Agenda - Afternoon

Time Activity

12:45 – 1:05 p.m. Introduction of the Office of Catholic Schools Staff


Mr. Bob Rabe, Director of Evangelization and Catholic Identity

1:05 – 1:50 p.m. OCS Strategic Plan and Renew My Church Initiative


1:50 – 2 p.m. Break (Snack Served)

2 – 2:15 p.m. Recognition and Celebration of Good School News


2:15 – 2:45 p.m. ACT Aspire Results and 2016/17 AdvancED Tasks

Dr. Mary Kearney, Associate Superintendent of Catholic Schools

Dr. Jorge Pena, Coordinator of School Improvement

2:45 – 2:55 p.m. School Safe Environment Requirements

Ms. Mary Jane Doerr, Director of the Office for the Protection of Children and Youth

2:55 – 3:05 p.m. Office of Catholic Schools Finance and Operations Updates

Mr. Tom McGrath, Chief Operating Officer of Catholic Schools

3:05 – 3:15 p.m. Human Resources Information Related to School Personnel

Mr. Fred Van Den Hende, Director of Human Resources

3:15 – 3:20 p.m. Final Comments and Prayer


3:20 – 3:30 p.m. Plus/Delta Protocol

Welcome and House Keeping



12

Leadership Day Norms

1.Take an inquiry stance.

2.Ground statements in evidence.

3.Assume positive intentions.

4.Stick to protocol.

5.Start and end on time.

6.Be here now.


Time Activity






Leadership





10:45 – 11:45 a.m. Liturgy


11:45 a.m. – 12:45 p.m. Lunch

Keynote Presentation: The Calling to Catholic School Leadership

Dr. Mary McDonald, Chief Executive of MCD Partners; Retired Superintendent of Catholic Schools, Diocese of Memphis; National Speaker, Radio Host and Author


Time Activity






Leadership





10:45 – 11:45 a.m. Liturgy


11:45 a.m. – 12:45 p.m. Lunch

Ice Breaker:

One-Minute Handshake

1. Wear name tag

2. Introduce yourself to as many people in one-

minute: name, school, title


Time Activity





















Introduction of the Office of Catholic Schools Staff



OCS Org. Chart (p. 2)

Mr. Bob Rabe, Director of

Evangelization and Catholic Identity


Time Activity





















OCS Strategic Plan and Renew My Church Imitative


Strategic Plan Update

• Intro to Catholic Schools strategic plan 25 minutes

- Why we are undertaking this project

- Overview of strategic planning process

- Update on Plan and Renew My Church

- How we will seek feedback from principals/pastors

‣ Survey (end of August)

‣ Small group interviews

• Reflection Questions 20 minutes

Our strategic plan will be a roadmap to fulfilling

our vision of Catholic schools

Vision: Vibrant, high quality Catholic schools that are available, accessible, and affordable

Where we are today

Where we want to go

Strategic plan

1

2

3

4

5

Catholic identity

Academic excellence

Leadership

Governance

Financial vitality

Funding strategy,

OCS structure & staffing

5 focus areas

The strategic plan will be led by 6 guiding

principles laid out by the Board

Evangelizing mission

Schools as a priority

Best possible quality

Preferential option for the poor

Access to Catholic schools

Connection to parishes

• Catholic schools exist to evangelize, to foster a relationship between each student and Jesus Christ and his Church. This mission of evangelization and discipleship should remain the top priority for our schools

• A Catholic school is the optimal comprehensive setting for religious education. Church and society benefit from strong Catholic schools. As such, sustaining and growing high quality schools is a priority for the Archdiocese of Chicago

• Each Catholic school must provide the best religious and academic quality possible, animated and supported by excellent leadership

• Core to the Catholic mission of schools is a presence, commitment to, and disproportionate investment in the poor

• Any geographic grouping of parishes in the Archdiocese should have reasonable access to at least one high quality Catholic elementary school

• Catholic schools benefit parishes, and parishes benefit schools. When possible, schools should maintain formal sponsorship by parishes, and mutually work to achieve a close, vibrant relationship

The strategic planning process will run throughout

2016, led by 5 Board Committees

2016 2017

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan

Development of key questions

Data collection and analysisFinalization and

rollout

The 5 focus areas will be supported by 5 Board committees

1

2

3

4

5

Catholic identity

Academic excellence

Leadership

Governance

Financial vitality

Catholic identity

Academics

Leadership

Nominations

Planning, Advancement

Each committee also includes

school pastors and principals

Catholic Identity Committee

Progress Update

Draft Vision Statement

• Committee has met 3 times since beginning of the strategic planning process, and has thus far completed a draft vision statement for Catholic Identity, and draft goals and initiatives

Goal Areas

1. Formation of Teachers and Leaders

2. Evangelization and Empowerment of Parents/Guardians

3. Religion Curriculum and Faith Integration

4. Parish & Priest Involvement

• The Catholic School is the preferential educational community where the fullness of the teachings of Jesus Christ and His Church permeate all aspects of the curriculum and the life of the school. The community, composed of families and educators, evangelizes and catechizes the students, lives by the liturgical calendar, celebrates the sacraments and other appropriate devotions, while constantly witnessing to its Catholic faith through service to neighbor.

Academic Excellence Committee

Progress Update

Abbreviated Draft Vision Statement

• Committee has met 4 times since beginning of the strategic planning process, and has thus far completed a draft vision statement for Academic Excellence, and draft goals and initiatives

Goal Areas

1. Recruitment and Formation of Leaders2. Recruitment and Formation of Teachers3. Training/Implementation of Common Core & AdvancEd4. Academic Equity5. Academic Innovation (including technology)

• Animated and supported by strong, mission-centered leadership, the academically excellent Catholic school provides a rigorous and equitable learning environment for students, defined by clear and measurable standards…In sum, the academically excellent Catholic school provides a recognizably excellent curriculum, animated by excellent leadership, and supported by excellent teaching, with the goal of exceeding identified standards of excellence.

Leadership Committee

Progress Update

Draft Vision Statement

• Committee has met 3 times since beginning of the strategic planning process, and has thus far completed a draft vision statement for Leadership. Essential questions have been defined, and key issues are being identified.

Modified Essential Questions

1. How do we define and measure excellence in principal leadership in Catholic education?

2. How do we ensure that effective leaders are recruited, trained, and supported for all Catholic schools?

3. How do we ensure that schools serving high poverty populations receive the same quality of leader as those that serve other populations?

4. How can the Archdiocese build and sustain a concrete pipeline of principals with particular attention to enhanced diversity?

5. How should other types of leaders be addressed through this plan (i.e. school pastors, board members, assistant principals, etc.)?

6. How can we improve compensation for school leaders, factoring in performance?

7. How can decisions on the recruitment, hiring, and accountability for school leaders best be shared between local pastors and the OCS in order to benefit the overall system of schools?

• Leaders of Catholic schools are disciples of Christ, striving to transform the lives of the children in their care by providing excellent education in a community where the Catholic faith is taught and celebrated.

Nominating/Governance Committee

Progress Update

• Committee has met 3 times since beginning of the strategic planning process. Has classified all governance models into eight categories and studied the pros and cons of each model.

Next Steps

• The Committee hopes that it will ultimately define an approved “menu” of governance models that could be implemented when Renew My Church groupings become active.

• The Committee will define a set of factors that would lead a school to one model (vs. another)

School Governance refers to the structures of ownership, sponsorship, and oversight over a Catholic school.

Finance/Planning Committee

Progress Update

• Committee has met continuously for several years. Recent meetings have discussed plan.

• Beginning to define a set of concrete benchmarks that define financial vitality. This number should be in addition to basic enrollment.

• It is widely assumed that there is a basic enrollment figure needed to provide religious/academic quality and financial vitality.

• Separate Facilities Committee has been meeting and is integrating work into the plan.

• Archdiocesan operation aide should be used as an investment, rather than a stopgap, to grow long-term quality and vitality.

Next Steps

• Work on establishing benchmarks of vitality will continue.

• Deep coordination with Renew My Church must continue.

Renew My Church - Vital parishes; missionary disciples

Evangelization Vocations Leadership

1 2 3

Pa

sto

ral

Parish and school

planning

Pastoral Center

structure

Vicariate

revitalization

4 5 6

Other: Communications Community Engagement

Renew My Church is focused on building vital parishes that form

missionary disciples; recognizing structural changes are needed

Str

uc

tura

l

36

Configuration planning: All parishes becoming part

of groupings for RMC planning

• All parishes will become part of a “grouping” of parishes later this Fall, as

part of the Renew My Church effort. These groupings will participate in a

Renew My Church planning process over the next ~3-4 years.

• The nature of the planning will vary by grouping, depending on the situation

of the grouping and the nature of the challenges. Two primary areas for

early focus:

• Whether the grouping needs to consider different parish configurations

for future sustainability

• Whether the parishes can be more effective in mission through greater

collaboration across parishes

• Once decisions are made about configurations and collaboration, parishes

will embark on a pastoral planning process focused on fostering parish

vitality and forming missionary disciples of Christ.

• Two Pilot Groupings to begin this fall. Timing beyond is not yet defined.

The strategic planning process will run throughout

2016, led by 5 Board Committees

2016 2017

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan

Development of key questions

Data collection and analysisFinalization and

rollout

The 5 focus areas will be supported by 5 Board committees

1

2

3

4

5

Catholic identity

Academic excellence

Leadership

Governance

Financial vitality

Catholic identity

Academics

Leadership

Nominations

Planning, Advancement

Each committee also includes

school pastors and principals

We will aggressively seek your feedback

throughout this process

HOW WE WILL GATHER YOUR FEEDBACK

Survey Small group interviews

• 15-30 minute survey covering topics related to:

- Catholic identity

- Academic excellence

- Leadership

- Governance

- Financial vitality

• Launched in late August or early September

• Group workshops with 5-10 participants

• Conducted throughout August, September, and October

• Principals are included on Board committees to provide input

• Feedback will also be continuously solicited through APA meetings

Our strategic plan will give stakeholders the tools

to fulfill our vision for Catholic schools

Administration Principals/Pastors

• A firm vision for the future of the Catholic school system in Chicago

• Definitions for success as a system in each of the 5 focus areas

• Actionable steps for achieving the vision in all Catholic schools

• A vision for what each Catholic school should strive to achieve

• Definitions for what success looks like for each individual school

• Actionable steps for achieving the full potential of each school, and alignment with the Renew My Church plan

Strategic Plan Update

• Intro to Catholic Schools strategic plan 25 minutes

- Why we are undertaking this project

- Overview of strategic planning process

- Update on Plan and Renew My Church

- How we will seek feedback from principals/pastors

‣ Survey (end of August)

‣ Small group interviews

• Reflection Questions 20 minutes

At Tables…

Reflecting upon the presented information (particularly the plan’s overall Vision Statement, Focus Areas, and Guiding Principles), please answer the following questions at your table. Table leaders will record the group’s responses to the questions. Table comments will be collected.

1. In your opinion, is the plan addressing the key issues facing Catholic schools in the Archdiocese of Chicago? Why or why not?

2. What is the plan missing? What is it not addressing as far as you can tell?

3. In your opinion, what is the most important thing our plan should accomplish?


Time Activity





















Recognition and Celebration of Good School News



Time Activity





















ACT Aspire Results and 2016/17 AdvancED Tasks



0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Percent of English Readiness Levels on ACT Aspire

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Percent of English Readiness Levels on ACT AspireY-

axis

is t

he

per

cen

t o

f st

ud

ents

in

th

e re

adin

ess

leve

ls

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%Percent of English Readiness Levels on ACT Aspire

X-axis is the readiness level by grade and the total number of students tested

58.0%54.2%

50.6%

59.5%64.9% 67.1%

27.2% 29.8% 32.6%27.1% 25.4% 24.0%

12.5% 13.4% 14.5% 11.7%8.4% 7.4%

2.3% 2.6% 2.3% 1.7% 1.3% 1.5%0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Grade 3,n=5175

Grade 4,n=4936

Grade 5,n=5173

Grade 6,n=5135

Grade 7,n=5012

Grade 8,n=4961


Exceeding Ready Close In Need of Support

Objectivity/Specificity Matrix

Objectivity/Specificity Matrix, Data Analysis

Example

Analyze ACT Aspire visual displays

Use the “I notice/I wonder” protocol

Write specific and descriptive “I notice” statements

Write specific and descriptive “I wonder” questions

58.0%54.2%

50.6%

59.5%64.9% 67.1%

27.2% 29.8% 32.6%27.1% 25.4% 24.0%

12.5% 13.4% 14.5% 11.7%8.4% 7.4%

2.3% 2.6% 2.3% 1.7% 1.3% 1.5%0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Grade 3,n=5175

Grade 4,n=4936

Grade 5,n=5173

Grade 6,n=5135

Grade 7,n=5012

Grade 8,n=4961



24.8%

26.9%

28.1% 32.5%

20.7%

32.6%

27.1%

29.4%

25.3%27.7%

44.5%37.7%

23.6%

28.3%

27.0%24.6% 25.0%

19.2%

24.5%

15.4%19.6%

15.1%9.8% 10.6%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Grade 3,n=5173

Grade 4,n=4934

Grade 5,n=5171

Grade 6,n=5137

Grade 7,n=5013

Grade 8,n=4964

Percent of Reading Readiness Levels on ACT Aspire


2.5% 2.4% 1.5%

15.7%

7.4% 6.0%

24.0%20.5%

7.5%

38.4% 46.3%

31.3%

54.3%

64.5%

82.6%

35.2% 36.3%

47.8%

19.2%12.6%

8.4% 10.7% 10.0%15.0%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Grade 3,n=4959

Grade 4,n=4888

Grade 5,n=5137

Grade 6,n=5089

Grade 7,n=5001

Grade 8,n=4949

Percent of Writing Readiness Levels on ACT Aspire


31.4%

21.0% 18.5%

34.8%

27.4%31.8%

41.1% 43.7%

33.6%

35.1%28.1%

19.9%19.6%

31.0%

41.3%

24.1%29.5% 28.0%

7.9%4.3% 6.6% 6.0%

14.9%20.3%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Grade 3,n=5176

Grade 4,n=4939

Grade 5,n=5176

Grade 6,n=5138

Grade 7,n=5007

Grade 8,n=4962

Percent of Math Readiness Levels on ACT Aspire


28.2%

27.8%

30.8% 30.6%

39.8%

35.0%

20.8% 24.9%

32.8% 31.7% 21.3%26.8%

19.4%

26.7%

23.4% 21.4%

21.6%

18.9%

31.6%

20.6%

13.0%16.2% 17.3%

19.3%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Grade 3,n=5177

Grade 4,n=4934

Grade 5,n=5173

Grade 6,n=5139

Grade 7,n=5014

Grade 8,n=4956

Percent of Science Readiness Levels on ACT Aspire


Student Feedback

Student reactions to the ACT Aspire

• I think It was harder because the test actually got you to think

• I think the Aspire test was harder because I had a lot of trouble with

science but with the TerraNova I got through it really quickly.

• There was more difficult questions than any other test I have taken.

• Well, I didn't find them extremely harder than the TerraNova test or

the NWEA MAP but it was challenging.

• There isn't as much writing in NWEA and teranova test

• The only part that was hard was the writing assignment.

• The aspire test was harder because the questions seemed like the

next grade up questions.

Student reactions to the ACT Aspire

• You have to put a little more thinking into all the questions.

• I think the questions asked were pretty average and they were

within the range of what we've learned so far in our life.

• The questions were not as difficult to solve. However, this could be

because the teachers prepared us very well.

• The ACT ASPIRE was the hardest standardized tests I've ever

taken because it stretched my mental capabilities, and forced me

to use past information that I've almost forgotten.

• The test, especially the science section, required higher-level

thinking.

• No, because I learned about the test subjects in second grade.

(from a grade three student)

• Because I'm smart

What advice would you give students about taking

the ACT ASPIRE test next year?

• There isn't any study needed. Just get a good sleep, eat a good

breakfast, and go in confidently. Surely, you will do great.

• Take your time. studies show the longer you take on a public test

the better you do just because you didn't rush.

• Always take your time and remember theses results do not count

as a grade

• Remember the steps involved in an essay

• Know how to write a well written argumentative essay.

• I would like to tell students to practice writing for 30 minutes

straight and to pay attention in every single class.

• Don't panic

2016-17 AdvancED TasksArchdiocese of Chicago

2016-17 AdvancED TasksInternal Review Step Training School action required as a

result of Training

Evidence submitted to

ASSIST

Deadline

Step 1: Evaluate the

2015-2016 Continuous

School Improvement

Plan and create the

2016-2017 Continuous

School Improvement

Plan

August 2016 Conduct a discussion with the

Continuous Improvement

Leadership Team that results in

the identification of goals that

will become the school’s

continuous improvement plan.

Continuous

Improvement Plan

uploaded in Google

Docs folder.

September 9

2016

Step 2: Update the

Executive Summary

Webinar Complete a written summary of

the school’s continuous

improvement process and

findings.

Executive Summary

( 3-5 pages)

September 9,

2016

Step 3: Create Student

Performance Diagnostic

October 4, October 5,

October 18, October

19, 2016

Conduct a data deliberation

discussion with Continuous

Improvement Leadership Team*

that will result in the

completion of the Student

Performance Data Diagnostic in

ASSIST

Student

Performance Data

Document

Evaluative Criteria

Diagnostic

Questions

November 11,

2016

Step 4: Administer and

collect AdvancED

Stakeholder Feedback

Satisfaction Surveys

Webinar November 15,

2016

Administer the survey links

provided by the Office of

Catholic Schools

Survey results in

ASSIST

Survey window

administration:

November 1,

2016-January

20, 2017

Step 5: Create the

Stakeholder Feedback

Diagnostic

January 24, January 25,

February 6, February 7,

2017

Perform an analysis of

stakeholder feedback results

that result in the completion of

the Stakeholder Feedback

Stakeholder

Feedback Data

Document

Evaluative Criteria

February 17,

2017


Time Activity





















School Safe Environment Requirements


• Mary Jane Doerr, Director• Mayra Flores, Safe Environment

oCarol Morrone, Vicariate Service Representative• Leah McCluskey, Child Abuse Investigations &

Review [CAIR]• Thomas Tharayil & Ruth Robinson, Assistance

Ministry• Moira Reilly, Prayer and Penance Program • Maricela Gonzalez, Office Manager• Daphne Wilson, Virtus Support• Judy Gavina, Office Support/Training Registration

What We Do

• Provide assistance to those harmed by abuse• Direct Safe Environment Training and

Compliance• Direct Annual Audit• Lead Office for all allegations of sexual abuse.• Open files and send notifications for all hotline

calls.

What you need to knowArchdiocesan policies and procedures

• Audit process and requirements

• CANTS process

• Compliance requirements

• DCFS information

• eApps process

• Mandated Reporter Training

• Site Administrator duties

• Virtus process

Children’s Training Programs

• Child Lures Prevention• Called to Protect – Praesidium• Family Life - Benziger• Kidsmartz - NCMEC• Touching Safety – Virtus Website

Non sexual abuse reports

• OPCY is notified a hotline report has been made.

oOpen file if accused is employee or volunteer

oDistribute notification memo

• Human Resources/Regional Director takes lead in investigation

oDetermines suitability

oOPCY is informed and documents action in database

Important Dates

• July 1, 2016 Beginning of Audit Year

• September 15, 2016 first run of eApps report

o All current employees should be in eApps and compliant

o All volunteers should be in eApps and compliant

o All former employees and volunteers should be archived

• May 2017 Audit Report due to OPCY

• June 30, 1917 End of Audit Year

o eApps numbers run for on-site audit


Time Activity





















Office of Catholic Schools Finance and Operations Updates


• Share update on Water Testing program results and next steps

• Cover FY17 E-rate plan kickoff

• Planning for potential CPS strike and/or budget cuts

Agenda

79

• This Summer AoC engaged:

• an environmental consulting firm to create a lead water testing

protocol, according to EPA guidelines;

• a testing consultant to collect potable water samples;

• an independent laboratory to test & evaluate the water samples

• By this weekend, AoC will have tested all Archdiocesan Catholic

schools (176 elementary and 4 high schools).

• That’s over 190 unique locations tested within a 30 day period

Water Testing: Progress to date

80

• The time needed from collection to analysis to constructing remediation

plans (as/if needed) is about three weeks

• Analyzing results requires time

• Very high demand for water lab. services across Chicagoland

• Depending on initial findings, retesting may occur

• A wide range of outcomes may occur, such as: no impact, shutting

down of particular water sources, plumbing solutions, alt.

drinking/cooking water provision, improved/updated water maintenance

processes/procedures

• Each school will receive a report of their testing results, and based on

findings, explicit directions and direct support to remediate (as/if

needed)

Water Testing: Next Steps

81

• Prior to school re-opening:

• AoC Department of Communications, Office of Catholic Schools and

Dept. of Facilities will provide to each school communications plan

and materials for Parish and school community

• As results and (as needed) remediation plans are released school by

school, AoC will also provide:

• Communication plan & resources to each Principal, School & Parish

community

• Remediation plans and vendors to execute

Water Testing: In the meantime

82

• E-Rate

• Cycle of FY17 E-rate applications to start earlier to avoid late/last

minute pressures on Principals and process.

• E-rate survey to be released this month; further details on process

and schedule to follow soon from OCS and Coleman Group

• Preparation for potential CPS strike/budget cuts

• OCS and pool of experienced AoC Principals to update and issue

protocols and procedural framework to ensure schools manage

acceptance of CPS students

E-Rate and CPS

83


Time Activity





















Human Resources Information Related to School Personnel



Time Activity





















Final Comments and Prayer


Plus/Delta Protocol

Return to OCS Table in Tully Hall

1. Plus/Deltas

2. ISBE Evaluation

3. Principal Contact Card

Thank you!

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