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Budget 2020-2021 | Ottawa Catholic School Board

2019/20Budget

Increase (Decrease)

2019/20Revised Budget

Increase (Decrease)

2020/21Budget Request

Ref.

1 - Instruction & Learning Technologies

Special Education & Student Services Student Services Central $ 392,108 $ - $ 392,108 $ 42,500 $ 434,608 G202 Itinerant Teachers for Visually Impaired 476,550 - 476,550 - 476,550 G203 Specialized Equipment Amount (SEA) 2,636,800 - 2,636,800 (176,800) 2,460,000 G204 Developmental Education Sites (10 sites) 59,100 - 59,100 - 59,100 G205 Applied Behaviour Analysis Training (ABA) 129,977 - 129,977 - 129,977 G206 M.F. McHugh Education Centre 149,750 - 149,750 - 149,750

G829Subtotal - Special Education & Student Services $ 3,844,285 $ - $ 3,844,285 $ (134,300) $ 3,709,985

School Operations and Programs Parent Engagement 60,000 - 60,000 - 60,000 G173 Catholic Education Week 57,000 (15,000) 42,000 - 42,000 G240 Family Welcome Centre 45,600 - 45,600 - 45,600 G242 Children's Support Committee Fund 44,730 - 44,730 3,000 47,730 G250 Personalized Learning Program 43,120 - 43,120 - 43,120 G824 Safe Schools 156,000 (7,500) 148,500 - 148,500 G827 Urban & Priority High School Funding 257,440 - 257,440 - 257,440 G830 School Equalization Transfers 111,650 - 111,650 - 111,650 G831 Centrally Borne Expenditure 1,304,700 (626,600) 678,100 (202,500) 475,600 G832 Start Up Costs - New Schools - - - - - G10 International Students 281,000 (22,450) 258,550 - 258,550 G835 Rural & Northern Education Fund (RNEF) 75,400 75,400 (400) 75,000 G836Subtotal - School Operations and Programs $ 2,436,640 $ (671,550) $ 1,765,090 $ (199,900) $ 1,565,190

School Budgets School Budgets $ 4,746,512 61,685 $ 4,808,197 $ 242,746 $ 5,050,943 G825 Adult High School 286,000 (39,250) 246,750 - 246,750 G828Subtotal - School Budgets $ 5,032,512 $ 22,435 $ 5,054,947 $ 242,746 $ 5,297,693

Student Success Elementary Central $ 542,340 $ 200,000 $ 742,340 $ (100,000) $ 642,340 G210 Early Learning Kindergarten 125,540 24,000 149,540 (24,000) 125,540 G211 Elementary Interscholastic Athletics 302,550 - 302,550 - 302,550 G212 Arts 226,000 - 226,000 (52,500) 173,500 G215 French as a Second Language (FSL) 78,400 - 78,400 - 78,400 G216 Intermediate/Secondary - Central 105,940 76,700 182,640 30,000 212,640 G217 Secondary Education 261,350 - 261,350 84,000 345,350 G218 Intermediate/Secondary - Athletics - 587,500 587,500 - 587,500 G219 Religious Education 272,000 - 272,000 - 272,000 G234 Indigenous Education 131,840 - 131,840 (131,840) - G235 Indigenous Board Action Plan 161,900 - 161,900 131,840 293,740 G236 Equity & Inclusive Education - 62,500 62,500 (15,000) 47,500 G237

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English as a Second Language (ESL) 93,600 - 93,600 14,000 107,600 G241 Learning Commons 160,900 - 160,900 (100,000) 60,900 G311 Managing Information for Student Achievement (MISA)

50,243 - 50,243 - 50,243G312

Subtotal - Student Success $ 2,512,603 $ 950,700 $ 3,463,303 $ (163,500) $ 3,299,803

Student Achievement Grants Kindergarten Tutoring Program $ 35,880 $ - $ 35,880 - $ 35,880 G251 Outdoor Education 257,000 - 257,000 - 257,000 G253 Pathways for Success 836,000 - 836,000 - 836,000 G254 Specialist High Skills Major (SHSM) 330,000 - 330,000 - 330,000 G255Subtotal - Student Achievement Grants $ 1,458,880 $ - $ 1,458,880 $ 1,458,880

Learning Technologies Digital Transformation $ 366,000 $ - $ 366,000 $ 514,300 $ 880,300 G310 Learning Technologies - Academic 2,226,250 (900,000) 1,326,250 474,700 1,800,950 G313 Learning Technologies - Infrastructure & Enterprise Solutions

2,926,575 - 2,926,575 157,500 3,084,075G314

Subtotal - Learning Technologies $ 5,518,825 $ (900,000) $ 4,618,825 $ 1,146,500 $ 5,765,325

Leading & Learning Leading & Learning $ 351,900 $ - $ 351,900 $ (50,000) $ 301,900 G230 Leadership Development 165,300 20,000 185,300 (20,000) 165,300 G231 New Teacher Induction Program (NTIP) 300,000 (9,227) 290,773 - 290,773 G232 Conference Funding 223,300 - 223,300 - 223,300 G233 Innovation Development 135,100 (27,600) 107,500 - 107,500 G834Subtotal - Leading & Learning $ 1,175,600 $ (16,827) $ 1,158,773 $ (70,000) $ 1,088,773

Subtotal Instruction & Learning Technologies $ 21,979,345 $ (615,242) $ 21,364,103 $ 821,546 $ 22,185,649

2 - Continuing & Community Education Continuing & Community Education - Central

$ 32,900 $ - $ 32,900 $ 3,500 $ 36,400G850

Secondary Summer School 45,200 - 45,200 (6,500) 38,700 G851 After School Literacy Program 500 - 500 - 500 G852 Prior Learning Assessment Review (PLAR) - - - - - G853 Secondary International Languages 1,200 - 1,200 (200) 1,000 G854 Elementary International Languages 37,800 - 37,800 (4,200) 33,600 G855 Summer School International Languages 7,800 - 7,800 - 7,800 G856 English as a Second Language (ESL) 124,200 - 124,200 (2,875) 121,325 G858 Tuition-Based Programs 902,300 - 902,300 1,900 904,200 G859 Language Instruction for Newcomers to Canada (LINC)

67,250 - 67,250 69,056 136,306G860

Adult Literacy and Basic Skills (LBS) 30,250 - 30,250 2,584 32,834 G861Subtotal - Continuing & Community Education $ 1,249,400 $ - $ 1,249,400 $ 63,265 $ 1,312,665

3 - Early Learning Services Supported School Readiness Program $ 50,000 $ - $ 50,000 - $ 50,000 G213 Early Learning Services - Admin. Costs 6,660 - 6,660 40 6,700 G214 Extended Day Program 5,900,150 - 5,900,150 271,900 6,172,050 G450

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Subtotal - Early Learning Services $ 5,956,810 $ - $ 5,956,810 $ 271,940 $ 6,228,750

4 - Business Administration Finance $ 81,000 $ - $ 81,000 $ (34,000) $ 47,000 G161 Accounting 15,500 - 15,500 20,000 35,500 G162 Payroll 12,000 - 12,000 - 12,000 G163 Supply Chain & Risk Management 116,800 - 116,800 (93,000) 23,800 G164 Human Resources 176,500 - 176,500 88,000 264,500 G166 Administrative Services 139,600 - 139,600 (13,000) 126,600 G167 Internal Audit 191,500 - 191,500 (35,000) 156,500 G170Subtotal - Business Administration $ 732,900 $ - $ 732,900 $ (67,000) $ 665,900

5 - General Administration Corporate Affairs $ 308,850 $ (5,400) $ 303,450 $ (6,100) $ 297,350 G171 Admissions 29,800 (17,550) 12,250 - 12,250 G172 General Administration - Other 1,425,000 - 1,425,000 (51,500) 1,373,500 G174 Communications 335,700 35,000 370,700 - 370,700 G176 Directorate 136,800 - 136,800 - 136,800 G177 Records Management 162,550 30,000 192,550 (64,250) 128,300 G178 Student Trustees & Senate - 56,500 56,500 - 56,500 G243 Employee Wellness - 100,000 100,000 - 100,000 G384Subtotal - General Administration $ 2,398,700 $ 198,550 $ 2,597,250 $ (121,850) $ 2,475,400

6 - Transportation Ottawa Student Transportation Authority $ 24,851,610 $ - $ 24,851,610 $ 638,990 $ 25,490,600 G370Subtotal - Transportation $ 24,851,610 $ - $ 24,851,610 $ 638,990 $ 25,490,600

7 - Planning & Facilities Planning $ 40,440 $ - $ 40,440 - $ 40,440 G380 Plant Operation 12,514,900 - 12,514,900 446,378 12,961,278 G381 Plant Maintenance 4,524,900 - 4,524,900 86,000 4,610,900 G382 Health and Safety 728,360 (100,000) 628,360 628,360 G385Subtotal - Planning & Facilities $ 17,808,600 $ (100,000) $ 17,708,600 $ 532,378 $ 18,240,978

8 - Other Short Term Operating Interest $ 70,000 $ - $ 70,000 $ 30,000 $ 100,000 G390 Interest on Debt 5,410,598 - 5,410,598 (170,526) 5,240,072 G391Subtotal - Other $ 5,480,598 $ - $ 5,480,598 $ (140,526) $ 5,340,072

Subtotal - Other Expenditures $ 80,457,963 $ (516,692) $ 79,941,271 $ 1,998,743 $ 81,940,014

Remove Capital Expenditures $ (647,970) $ - $ (647,970) $ (1,094,630) $ (1,742,600)

Total Other Expenditures - Operating $ 79,809,993 $ (516,692) $ 79,293,301 $ 904,113 $ 80,197,414

* The "Increase (Decrease)" column includes adjustments to reflect significant one-time investments made by the board in 2019-2020 to provide OCSB students and staff with needed and advanced resources in the areas of technology, religious curriculum, arts & music, literacy & numeracy. As such, these one-time expenditures occurring in the 2019-2020 year show as a (Decrease) to the preliminary 2020-2021 budget.

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Ref. No. G202

Budget request: other expenditures

Functional area:Name of Department, Program or Service:Superintendent:Department number:

Special Education & Student ServicesStudent Services CentralManon Seguin202000

Purpose of Department/Program or Service:

To develop and implement programs for all students requiring support from the Special Education & Student Services Department, ensuring that these programs are compliant with Ministry of Education Standards. Support is provided by multidisciplinary teams to ensure inclusionary practices that align with Learning For All, Special Education in Ontario Policy and Resource Guide, 2017, Caring and Safe Schools, Growing Success and Mental Health/ASSIST. The Department also supports Individualized Educational Program (IEP) software and privacy requirements for digitally stored information. This aligns with our Board’s strategic commitments of Be Community, Be Well, Be Innovative.

Summary of initiatives or activities:

The total budget request for this department is: $ 434,608

This includes the following major initiatives or activities:

A) School Level Professional Development and Program Support $ 232,910

School level professional learning and program support for system class, resource and classroom Teachers, Educational Assistants, Early Childhood Educators and Administrators. Supporting the Department’s focus on learning disabilities, Applied Behaviour Analysis (ABA), gifted education and mental health, as well as, all other areas of special education including systems classes and teacher professional learning. Supply coverage provides for system-wide capacity building within a deep learning framework to develop learning partnerships, develop pedagogical practices to support inclusive learning environments that effectively leverage digital to support all students in the area of special education. Practices are in alignment with Ministry of Education expectations as outlined in the Ministry of Education Special Education in Ontario, Policy and Resource Guide, 2017.

B) Department Level Professional Development and Operating Expenses $ 100,505

Provide department staff, including all disciplines, with professional learning in alignment with current pedagogical practices within special education and Ministry of Education initiatives. These expenses include Psychologist and Speech and Language Pathologist materials, printing and other resource costs, mileage to provide service delivery

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model and attend multidisciplinary meetings across the system, expenses related to professional organizations and conferences, research materials, office supplies, the cost of collating Special Incident Portion (SIP) documentation and the cost of providing ad hoc interpreters as needed. Additional formal assessments are contracted as required.

This also includes the provision and maintenance of IEP software (monitor use, update as required and provide input at regularly scheduled Cardinal user groups). As a “service” department, our staff spend most of their time in schools with very little time spent at the CEC.

C) Program Support Materials and Expenses Directly Related to Student Support and Programming

$ 101,193

Assist System Classes in the provision of appropriate instructional materials and resources, provide System Classes with innovative technology to allow for effectively leveraging digital within deep learning environment, assist with Specialized Equipment Amount (SEA) claims that don’t meet eligibility requirements, support cost of transition planning for exceptional students and provide materials related to Alternative Programming.

Provide for psychologists, psycho-educational consultants, speech and language pathologists and teachers of the deaf and hard of hearing with materials necessary to provide assessment and testing for students. Cover costs of testing for students who may have gifted exceptionality.

Support initiatives such as Celebrating Excellence and annual Swim Meet.

Technology to support development of social skills for students on the spectrum. Staff development will be led by our ABA itinerant resource teacher. These two robots will be travelling from school to school every two months and will be assigned to specific schools

Strategic Commitments:

Our department supports the Strategic Commitments in a variety of ways. Here are some tangible examples:

Be Community

● Research overwhelmingly demonstrates that early interventions in literacy, specifically assessments and school based support from clinicians, can have a profound positive impact on life outcomes for students. Our clinical staff are able to provide school based assessments and follow up school support

● Our Professional Learning Catalogue provides high quality and engaging professional learning opportunities to build system wide capacity supporting a range of Board and department priorities. Professional learning personalized for school communities is also provided.

● Our interdepartmental learning partnerships provide integrated and differentiated professional learning networks across a wide spectrum of priorities and strategic commitments to support the system, school communities and class teachers.

Be Well

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● Our department is able to support student mental health within a framework of Tier 1, Tier 2 and Tier 3 interventions, with our clinical staff (Psychology, Speech Language Pathologists, Social Workers) and Social Emotional Learning Itinerant Resource Teachers.

● Our clinical staff provide timely diagnostic assessments, in consultation with school teams, to develop and refine the learning profiles of students, allowing for personalized programming that values the dignity of all learners.

Be Innovative

● Diagnostic assessments allow personalised, precise and data driven IEP development to support educators with programming decisions in an inclusive classroom.

● Based on the principles of the universal design for learning, we offer differentiated support at a system, school, and class level based on current research based pedagogical practices.

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Ref. No. G203



Special Education & Student ServicesItinerant Teachers for the Blind & Low VisionManon Seguin203000


To provide support services to students with visual impairments. Direct service is provided to students requiring Braille and orientation and mobility. Resource materials are provided to support instruction. Professional development to staff in support of inclusive schools is also provided.



Based on the number of students receiving services on an annual basis, numbers fluctuate each year. In the 2018/2019 school year, the Ottawa Catholic School Board supported 51 students with the service of the personnel of the Blind and Low Vision Team. For the 2019 - 2020 school year, we have supported 54 students. Many of these students required high levels of direct support. These services are contracted annually with the Ottawa-Carleton District School Board.



Be Community

● Collaborating with community partners and highly skilled educators supports the creation of safe, equitable and inclusive classrooms.

Be Well

● Supporting students in an inclusive classroom with research based pedagogical practices directly impacts the students’ well-being and self esteem.

Be Innovative

● Implementing innovative practices, including leveraging digital tools for assistive technology, provides students with rich learning experiences that are precise and personalised to their unique learning needs.

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Ref. No. G204



Other Programs Supported by Specific FundingSpecialized Equipment Amount (SEA)Manon Seguin204000


The Specialized Equipment Amount (SEA) provides equipment for students with medical needs, assistive technological equipment, and support to school staff implementing use of the equipment. The monies are grantable through the Ministry’s SEA Grant.


The total budget request for this department is: $ 2,460,000


From Sept. 2018 - February 2019, approximately 1200 devices were ordered. This is a significant increase compared to past years and the increasing number of claims has become an annual trend. For 2019 - 2020, as of Feb 18th, we have processed applications for 750 SEA devices and 240 claims based applications.

A) Licenses and Software $ 90,000

To purchase licenses for Read & Write, Snapverter and other software that students use to access Ontario curriculum

B) Non-Medical / Physical Equipment Requests and Contractual Services $ 1,470,000

Technological specialized equipment such as laptopsSupply Professional development

$ 1,410,000$ 60,000

C) Grantable portion of the eligible medical / physical SEA claims $ 700,000

The Ministry of Education provides this grant based on claims submitted by the Board, less a deductible of $800 as noted below.

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D) Board Deductible for medical / physical SEA claims $ 200,000

These monies are required to cover the costs of the $800 deductible for each eligible claim (medical/physical). This funds approximately 250 SEA applications that are claims-based.



Be Community

● Nurturing and sustaining collaborative learning partnerships between community partners, OCSB educators, clinical staff and students founded on the principles of the universal design for learning to serve students in inclusive classrooms in all OCSB school communities.

Be Well

● Creating a stronger connection between the student’s learning profile and the accommodations in the IEP to honour the dignity of the student and support students’ well-being through the lens of equity.

● Current research shows that being able to effectively leverage digital tools to access and respond to curriculum has a direct and positive impact on self esteem and mental well-being for students with special education needs.

Be Innovative

● Fostering innovation within a deep-learning framework to leverage digital beyond the walls of the classroom guided by the Catholic social teachings.

● Implementing innovative practices, including leveraging digital tools for assistive technology, provides students with rich learning experiences that are precise and personalised to their unique learning needs.

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Ref. No. G205



Special Education & Student ServicesDevelopmental Education (DE) SitesManon Seguin2057XX


To provide system classes for children and youth participating in the developmental education program to realize their full potential.



This initiative supports the provision of specialized programming to ensure the needs of students are met in an inclusive school environment that embraces diversity and promotes equity. This includes the following expenditures:

● Professional Development - Opportunities for professional learning activities such as conferences, workshops and in-services.

● Program Support - Additional materials and software to support educational programs.● Printing - Resources for consumables and printing needs.● Food Services - Preparation of food at each site.● Equipment Support - Resources for adequate repair and service of equipment.● Field Trips - Resources for field trips determined by the individual schools.



Be Community

● Equipment that allows students to use their voice, access programming and safely navigate the school environment ensures students in the Developmental Program can be fully integrated and engage in our school’s community. As we ‘Walk humbly with God’ our communities can be safely accessed with meaningful alternate programming specific to the needs and strengths of the students in the Developmental Program.

● Students require access to a kitchen and washer/dryer throughout the day to safely prepare their food and clean the materials used in feeding and programming. Washers, dryers, microwaves, stoves, and fridges are purchased with this budget.

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Be Well

● Field Trips, food services, and program budgets allow students who can not access basic mobility, fine motor and curriculum programming to be as autonomous as possible. The dignity of every person and the well being of our most complex students is achieved by providing funding to allow students in the Developmental Program to be fully integrated into the school and the community.

● Students access the community regularly to experience integration and make connections throughout the school year. This would include outings to Winterlude, spring festivals, grocery stores, and children activities.

Be Innovative

● Professional Development and Program support budgets for our Developmental Program ensures our educators are improving their knowledge and understanding of new and innovative strategies that allow students to demonstrate their learning and knowledge. The students in the Developmental Program have individualized alternate programming. Within our deep learning framework, professional development allows educators to provide a classroom that is rich in evidence-based practices.

● There is a wide variety of professional learning that our educators take part in, including Bridges Canada and online learning experiences. They also use this budget for release time to work collaboratively with one another to share best practices and develop shared programming.

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Ref. No. G206


Functional area:Name of Department, Program or Service:Associate Director:Department number:

Other Programs Supported by Specific FundingApplied Behavioural Analysis (ABA) TrainingManon Seguin206000


The Applied Behavioural Analysis (ABA) Training amount provides funding for training opportunities to build school board capacity to apply individualized ABA. These funds cover professional development, procurement or development of resources and programs, as well as release time for staff on ABA training. This is important training that helps in understanding challenging behaviours and implement appropriate and precise strategies to support students in their learning.




Professional Development - Educators $ 45,000

Provide release time for teachers and other educators to attend three levels of training in Applied Behaviour Analysis, specifically on the functions of behaviour, reducing challenging behaviour, and teaching new skills using ABA

Professional Development- Non Teaching $ 45,000

Intensive on-site training for the behaviour team on Functional assessment and skill-based treatment process by Dr. Hanley, expert in the field. ABA Conference during the school year or in July as per current school year, and allowance for behaviour team members to attend training/conferences to further grow their skills in ABA

Supplies, Texts & Learning Materials $ 20,000

Purchase of Assessment of Basic Language and Learning Skills - Revised (ABLLS-R) kits for select school, behaviour team, and assessment classes.

Books, resources, manding materials, Picture Exchange Communication System (PECS) materials, ABA technology

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Supplies, Other $ 7,000

Food and meal costs for ABA conference and workshops, materials, printing

Travel, Other $ 12,977

Travel expenses for behaviour/ASD team to travel to conferences, and travel or ABA Conference presenters



Be Community

● The ABA in your classroom conference seeks to assist educators in meeting the needs of students with developmental and intellectual disabilities, ASD, and other needs in their inclusive education setting. The goal of the conference is to provide practical tools to use in the classroom, while ensuring and enhancing student and staff safety.

Be Well

● Working with students with special needs, particularly students with ASD can be challenging for educators and school teams. Not only are there educational/academic challenges, but students may engage in externalizing problem behaviour. By providing direct teaching to school teams in ABA and having well-qualified staff to provide training and coaching within the classroom, we can help support educators in meeting their students’ needs. In turn, this may promote the well-being of the staff working with those students by reducing stress.

Be Innovative

● Our team is creative in terms of how we provide professional learning. Not only do we provide centralized professional learning and direct support in the classroom, but we provide monthly webinars on various topics related to ABA and will be hosting an ABA conference for educators with experts from the field.

● The professional learning sessions continue to be in much demand by staff.

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Ref. No. G829



Other Programs Supported by Specific FundingEducation and Community Partnership Program (ECPP) - M.F. McHugh Education CentreManon Seguin829000


M.F. McHugh Education Centre provides programs and services to students through funding provided by the Ontario Ministry of Education through the Education and Community Partnership Program. This program is delivered in partnership with approved MCCSS and OPH mental health service providers.



The focus of ECPP is to provide education for students whose needs are such that they are unable to attend their community school. The partnership allows the student to continue with an educational experience while they are receiving the treatment deemed necessary.



Be Community:

● We will provide students with relevant and authentic learning opportunities through engagement in service to others in our community

● We work closely with parents and guardians of students during their time in treatment.

Be Well:

● We will focus on gratitude:○ With Staff: in order to model self-care and resilience within our trauma-informed practice○ With Students: by helping them develop daily gratitude practices that will carry over into their everyday

lives

Be Innovative:

● We will engage staff teams to improve critical thinking skills in students based on student personal learning needs in literacy and numeracy

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Ref. No. G173


Functional area:Name of Department, Program or Service:Manager of Corporate Affairs:Department number:

Other Programs Supported by Specific FundingParent EngagementHilary Close173000


PIC (Parent Involvement Committee) is the board-level committee accountable to the Ministry of Education for strengthening and supporting enhanced parent involvement with the assistance of specific funds provided by the Ministry of Education to the Ottawa Catholic School Board for this purpose.




A) Parent Involvement Committee $ 49,000

The Ministry has directed that each school receive the following amounts to assist with parent engagement, with funds being disbursed in the fall of each school year to the Principal/Catholic School Council Chair:

K-6 (68 schools)7-8 (1 school)

9-12 (1 school)and 7-12 (14 schools)

$ 34,000$ 500$ 500$ 14,000

B) Other Operating Expenditures $ 11,000

The Committee is provided with funds for its operation to assist with meetings, board-wide parent engagement initiatives, mileage for co-chairs to travel to meetings and work with Catholic School Councils with their parent engagement initiatives, computer needs, etc.

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Ref. No. G240



Student SuccessCatholic Education WeekBen Vallati240000


To support system initiatives which occur during Catholic Education Week, including the Dance Showcase, Choral Celebration and Education Week mass at the Basilica.



and includes the following major initiatives or activities:

Education Week $ 42,000

Choral Celebration Costs Dance Showcase Costs

Transportation (busing) for Choral Celebration & Dance Showcases Catholic Education Week Mass & Director of Education Commendation Awards

$ 9,550$ 18,100$ 12,500$ 1,850



Be Community

● Catholic Education Mass provides an opportunity to celebrate our Faith as a community.

Be Well

● The Director of Education Commendation Awards recognize those who provide a significant contribution to the Ottawa Catholic School Board.

Be Innovative

● Incorporate the Board spiritual theme, “Seek Justice, Love Kindness and Mercy, Walk Humbly with God” as part of our Catholic Education Week.

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Ref. No. G242



Student SuccessFamily Welcome Centre (K - 12)Ben Vallati242000


The function of the Family Welcome Centre for Newcomers is to welcome English Language Learners and their families and provide them with the appropriate orientation to the Ontario school system, specifically the Ottawa Catholic School Board.

Protocols include gathering of student information, following an initial assessment, and the sharing of this information with receiving schools to support a successful transition.




System and Community Outreach $ 45,600

System and community outreach; continued partnership with Ottawa Community Immigration Services Organization and Citizenship and Immigration to maintain and strengthen access to settlement services including interpretation; print resources (posters, brochures, pamphlets); use of secondary initial Math assessment; collection and tracking of intake to support decisions around resource distribution; intake and assessment protocols and resources.

Expenditures include operation costs, interpretations and settlement services and are broken down as follows:

Staffing for RegistrationsResources/AssessmentsOperational expenditures

Translation Services

$ 32,000$ 3,000$ 2,000$ 8,600

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Be Community

● Welcome newcomer students and their families to the Ottawa catholic School Board.● Ongoing partnership with MLO/OCISO.

Be Well

● Provide students and families support as they transition to their new environment.

Be Innovative

● Refining our registration and intake practices with the student in mind.

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Ref. No. G250



Children’s Support FundChildren’s Support Committee FundDeborah Kealey250000


The main focus of the Children Support Committee is to provide support to schools with a higher incidence of poverty to best meet the social and emotional needs of students and their families. This support enables students and their families to be fully included participants in their school community.




Provide additional funds to schools in order to enable them to: purchase basic items for students or their families; subsidize field trips; purchase instructional materials to enhance the learning environment; hire a tutor in the classroom.

Performance Measures: School Principals meet to create and discuss their plans initially and later in the school year to monitor the effectiveness of the changes made to the learning environment and the impact on student achievement. Schools are required to submit action plans to reflect proposed expenditures.

A) Children Support Schools Allotment $ 45,000

School by school amount to support the school to further the implementation of the four elements of Deep Learning.

B) System coordination and support of the Children Support School Leadership team $ 2,730

Hub meetings to identify and link the work of the Principals with the system response to providing safe, equitable and inclusive schools.

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Be Community

● The Leading & Learning department supports schools in the OCSB community through building relationships both centrally and within school communities with a focus on the needs throughout our board. A central team collaborates with system principals to promote equitable relationships.

Be Well

● Supporting the health and well-being of students has a positive impact on the ability to learn and succeed.

Be Innovative

● Principals of Children Support Schools have a deep understanding of the needs of their school community. Their participation in regular focus groups are opportunities to collaborate on innovative strategies to address the challenges in their communities.

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Ref. No. G824



School OperationsPersonalized Learning ProgramDebbie Frendo824000


Support students from our High Schools who are disengaged and are looking to learn in an alternative setting.




A) Program for Students $ 31,000

Provides learning materials, experiential learning opportunities, transportation funds and daily operational costs to assist students as they pursue their OSSD.

Learning resourcesOther supplies and services

Experiential learning opportunities Transportation

$ 3,000$ 3,000$ 10,000$ 15,000

B) School/board Resources and Professional Development $ 12,120

Provides resources, equipment and professional development opportunities for staff in the Personalized Learning Program.

Teacher release timeProfessional development

Other supplies and services Furniture and equipment

$ 2,500$ 5,000$ 2,000$ 2,620


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Be Community

● The Personalized Learning Program provides students with many opportunities to build community within the classroom. The students are involved in a variety of learning activities that help them develop their collaboration and communication skills.

Be Well

● The Personalized Learning Program provides differentiated support for all students. The educational and clinical staff address their academic, social, emotional and spiritual needs.

Be Innovative

● Students have the opportunity to achieve credits in a variety of innovative ways that incorporate experiential learning, service and cooperative education. Through a partnership with Algonquin College, they may also participate in dual credit opportunities.

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Ref. No. G827



School OperationsSafe SchoolsDebbie Frendo827000


● Support students on long-term suspension and/or students who have been expelled from all schools in the board.

● Assist schools in supporting the needs of students who have experienced a suspension, expulsion or are experiencing significant discipline responses.

● Provide resources, equipment and professional development opportunities to schools and board personnel to support the fostering of a Safe, Inclusive and Accepting school climate.

● Help develop and support components of the School Improvement Plans which address Whole School Approaches, Mental Health and Well being initiatives and Equity and Inclusivity activities.




A) Re-Entry Program for Expelled Students $ 50,500

Costs include textbooks, learning materials, transportation funds, daily program operational costs and programs and supports to aid students with their individual programs as they pursue their OSSD. It also includes the cost of contract teachers to support co-operative education.

Teacher salary (Co-op)Learning resources

Other supplies and servicesPrinting

Furniture and equipmentTransportation

$ 15,000$ 6,000$ 10,000$ 1,500$ 3,000$ 15,000

B) Intervention Program for Suspended Students $ 25,500

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Costs include daily program operational costs, transportation funds, and additional supports and programs as required to support the student upon their return to the sending school. It also includes the cost of contract teachers to support co-operative education.

Teacher salary (Co-op)Learning resources


Furniture and equipment Transportation

$ 10,000$ 2,000$ 6,000$ 500$ 2,000$ 5,000

C) School/Board Resources and Professional Development $ 32,500

Costs include the development and revision of online courses, programs, materials and resources that support professional development opportunities for all board employees in the area of Safe, Inclusive and Accepting schools; which are outlined in School and Board Improvement plans, and as required to support Ministry updates and training in Safe Schools policies and procedures (walkie-talkies, vests, guest speakers, professional reading supports, attending conferences)


Other supplies and servicesProfessional development - department

$ 5,000$ 15,000$ 10,500$ 2,000

D) Mental Health and Student Well-Being Initiatives $ 40,000

Costs include supporting activities that schools/boards offer in the area of promoting well-being of all persons within our Catholic school communities (restorative practices, bullying programs, guest speakers).

Mental Health and Well-Being initiatives OCSBConnect

Other supplies and services

$ 15,000$ 20,000$ 5,000



Be Community

● The Intervention Program provides students with many opportunities to build community within the classroom. The students are involved in a variety of learning activities that help them develop their collaboration and communication skills.

● Various initiatives and activities occur during the year to support all of our schools. Working with agencies that support youth including but not limited to the Ottawa Police Services, Ottawa Public Health, Crime Prevention Ottawa and Regional Safe Schools Committee.

Be Well

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● The Intervention Program provides differentiated support for all students. The educational and clinical staff address their academic, social, emotional and spiritual needs.

● Our high schools benefit from our partnership with Ottawa Public Health with a focus on smoking cessation programs to improve student health outcomes.

Be Innovative

● Students have the opportunity to achieve credits in a variety of innovative ways that incorporate experiential learning, service and cooperative education. Through a partnership with Algonquin College, they may also participate in dual credit opportunities.

● Working with the Regional Safe Schools Committee is a leading example of how partners can work effectively to support youth.

● Piloting of Vape Detectors in high Schools as part of our awareness campaign to address concerns around youth vaping.

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Ref. No. G830



Other Programs Supported by Specific FundingUrban & Priority High School FundingGeoff Edwards830000


Urban Priority High School Grant (UPG) provides funding for interventions for those students experiencing personal and academic challenges that affect their learning and well-being, and who face barriers to full participation in school.




A) Increasing Parent and Community Engagement $ 6,000

Throughout the year we encourage parents to attend school events such as interviews, Meet the Teacher Night and Program Night by providing transportation and food, and hiring interpreters if necessary. We also engage a large number of parents and community partners for our French Christmas Gala and our International Potluck and Talent Show held during Education Week by providing the same services as required. We also plan community dinners with our partners such as Pinecrest-Queensway Community Center (Pathways) to help strengthen our community partnerships and communication with parents.

B) Providing non-academic supports for student well-being (Expanded Social Worker Service, Equalization Fund, Lunch Program)

$ 149,900

Our Social Worker provides services to address the socio-economic and mental health needs of the Notre Dame community. These services include counseling support for students who engage in harmful behaviour as well as the coordination of referrals to community based resource programs. This service also provides assistance to families with complicated and ongoing needs. In addition, an equalization fund provides for students who cannot afford the school uniform, athletic and course fees and excursion fees. Our lunch program provides students in Gr. 7-12 with a nutritious lunch each day.

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C) Creating a safe, inclusive and accepting school $ 5,000

Our Restorative Practices Committee and our Safe Schools Committee continue to explore ways in which we can continue to use restorative practices to build relationships and resolve conflicts at Notre Dame. This includes professional development for staff members and training for students.

D) Increasing Student Engagement and Leadership (After-school Programming - ND After 3) $ 64,540

ND After 3 is an after-school program that engages students from Gr. 7-12. Students are provided with an opportunity to participate in a wide range of high-interest recreational activities in a structured environment. This program includes a partnership with Dovercourt Community Centre. Students are also provided with a substantial snack and bus transportation home after the program. We also provide students with numerous opportunities to develop leadership skills. Opportunities include a Leadership Camp in the fall for students in Gr. 8-11, participation in a mentor and mentee program (M and M’s) with our feeder schools, the CHOICES Committee and the Peer Support Program.

E) Improving student achievement (Tutoring) $ 32,000

Notre Dame offers a complete academic tutoring program within our after-school program. Students in Gr. 7-12 are able to access tutors to receive assistance in all subject areas as well as specialized ‘organizational skills’ training. Our tutors are current and former Notre Dame teachers. In addition, students are provided with full access to computers and associated technology.

Strategic Commitments

Our department supports the OCSB Strategic Commitments in a variety of ways. Here are some tangible examples:

Be Community

● The programs and support offered through the Urban Priority Grant are guided by the Gospel Values of faith, hope, love, community, dignity of the person, excellence, justice and stewardship of resources, as well as the Catholic Graduate Expectations.

Be Well

● We strive to provide equitable opportunities to all students regardless of their background or ethnicity, all of which exemplifies our Board’s strategic commitments of Be Community, Be Well, Be Innovative. We focus on those students who are often most vulnerable and in need of academic and social support. With Jesus as our guiding example, we empower students to reach their full potential.

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Ref. No. G831



School OperationsEqualizationMary Donaghy831000


To provide additional support, primarily to elementary schools, for the delivery of programs and services, particularly to those schools with special needs not generally met through the regular school budget allocations. Additional support is also provided to new schools or additions to schools regarding start-up costs for instructional materials.




A) Learning Material/Digital Resources/Instructional Supplies $ 30,000

Funds for learning materials and other resources for new schools, small schools and Children Support Schools.

B) Other Supplies and Services $ 81,650

Expenses related to official opening ceremony/open house for new schools or additions to schools and school anniversaries

Contingency funds allocated to family of schools Superintendents to be spent at their elementary and secondary schools as needed

Expenses, including travel, related to special recognition of individual staff members by outside associations and agencies

$ 4,650

$ 71,000

$ 6,000

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Be Community

● The focus of this budget allocation is to provide equitable learning environments for schools. Differentiated support is offered to those schools that may have unanticipated expenditures or have less ability to provide resources to all learners.

● This budget supports community celebrations such as anniversaries, and special community events for school openings and/or the blessings of new additions.

● Award recognition is another way that we celebrate the achievements of our staff and students. Budget allocations are included to support staff that receive major recognition during the year.

Be Well

● The superintendent contingency budget is used to support unanticipated costs that may occur during a school year. This may include coverage for staff to attend special events, or support for unique needs at each school.

Be Innovative

● The superintendent contingency budget allows discretionary funds to be used to support innovative practices in each school including the implementation of deep learning activities and/or the participation in professional learning for staff.

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Ref. No. G832



School OperationsCentrally Borne ExpenditureMary Donaghy832000


● Provide additional financial support to schools for program and service delivery areas, particularly in the area of athletics, and repair of equipment not generally covered by school budget allocations. Includes cost of cell phones and usage for all principals and vice-principals.

● Expenses related to professional development for principals, coordinators and managers, as well as the operational functions of the Associate Director’s responsibilities.

● License fees for copyright, public performance video and music licenses for schools and the system, and other contractual obligations.

● Support for the Board’s participation in the global innovation partnership, New Pedagogies for Deep Learning.● Support for transportation at schools (e.g., Sacramental preparation, student transition visits, late buses to rural

high schools).




A) Instructional Supplies $ 175,000

Discretionary funds for high schools of $10,000 per schoolplus an additional $5,000 per engagement school

$ 150,000 $ 25,000

B) Deep Learning $ 56,000

Includes licensing fees, resources, and release time for system deep learning implementation

C) Contractual Services $ 11,000

Somerset West Community Health Centre $ 11,000

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D) Transportation $ 93,000

Sacramental preparation visits to parishes; grade 6 transition visits to intermediate and high schools; other field trips and retreat

Late busing for stand-alone intermediate schools and rural high schools $ 10,000 $ 83,000

E) Professional Development – Academic $ 13,000

Includes professional development for principals, coordinators and managers through workshops, in-service, CPC-O events $ 13,000

F) Other Supplies and Services $ 127,600

Release time in elementary schools for specific initiatives (eg. Entrepreneurial Adventure, CAA Safety Patrol Program)

Student bursaries and awards for high school students, Awards of Academic Perseverance, trustee awards

$ 15,100

$ 112,500



Be Community● This budget allocation assists with parish visits and diocese connections. ● Central awards assist with the recognition of student achievement and also with the costs associated with post-

secondary education, apprenticeship and transition to work.● Principal professional learning is supported through this budget along with local principal and vice-principal

association resources.

Be Well● Supports for community partners working with family shelters assists with the transition to school and academic

support.

Be Innovative● The allocation of discretionary funds to each high school provides funding for experiential learning activities and

other supports that schools may not otherwise be able to provide to their students.● Funding to support deep learning encourages the development and acquisition of global competencies for all of

our students.

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Ref. No. G835



School OperationsInternational StudentsBen Vallati835000


To support the transition, and increase enrolment and programming for International Students (K-12) as per the Ontario Ministry of Education’s Ontario’s Strategy for K-12 International Education.




Software fees and licensing to support agency agreements, payment offees, pre-arrival information and assistance, etc. for international student registrations

$ 166,000

Advertise and grow international student registrations within the Board $ 35,000

Implement quality programs and services for the international student population $ 27,550

Develop programs for ESL students to aid in their language development $ 15,000

Professional development for staff to align with the practices outlined in Ontario’s Strategies for K-12 International Education

$ 15,000



Be Community

● International students promote diversity in our school board.● Our international students share their experiences and enhance the cultural awareness for all students.

Be Well

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● Provide schools with support as they welcome our International Students.

Be Innovative

● Use funds creatively to promote, market and grow our International Student Program.

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Ref. No. G836



Other Programs Supported by Specific FundingRural Education FundingMary Donaghy836000


As part of the Ministry of Education’s Plan to Strengthen Rural and Northern Education, the board is receiving funding to better support quality rural education by providing for transportation (experiential learning, after school clubs, extracurricular activities, etc.) and arts and / or technology support.




Transportation $ 37,000

Instructional Resources $ 38,000



Be Community

● In order to support rural schools, funds are allocated to address increased costs associated with transportation and opportunities for experiential learning and extracurricular expenses for our rural schools.

Be Innovative

● Additional funds are provided to our rural schools so that they may access resources to promote the arts and to address additional technology costs.

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Ref. No. G825



School BudgetsSchool BudgetsMary Donaghy825000


The school budgets are determined based on an allocation of $83.00 per elementary student, $84.25 per intermediate student at 7-12 schools ($115 per intermediate only school) and $145.25 per secondary student. Elementary schools also receive an amount of $1,000 per school for community engagement initiatives. In September, 90% of the school budgets, based on projected enrolment, is released to the schools. Schools that experience actual enrolment on October 31st that is greater than the amount released in September will receive a budget increase. School principals allocate their budget funds to the various expenditure categories based on their own school’s need and in consultation with their Catholic School Council.


The total budget request for this department is: $5,050,943

2020/21 Budget:

Elementary Enrolment (FTE) 24,736.0 X $ 83.00 + $1,000 x 67 schools $ 2,120,088

Intermediate Enrolment (FTE) 6,426.0 X $ 84.25 + 380.0 x $115 585,090

Secondary Enrolment (FTE) 13,674.8 X $145.25 1,986,265

$ 4,691,443

Telephone Budget 359,500

Total School Budgets $ 5,050,943

A breakdown of the above school budget funds on a school by school basis is provided on the next page. (Secondary enrolment does not include St. Nicholas Adult Day School which is budgeted for separately.

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Ref. No. G828



School BudgetSt. Nicholas Adult High SchoolBen Vallati828000


To provide adult learners with flexible learning options that are empowered by leveraging digital and supported by a culture of care at St. Nicholas Adult High School.




School Operations $ 246,750

● Provide a full program of secondary credit courses for adult learners. Included in this amount are recruitment and administration costs.

● Promote and implement a program that will allow adult learners to continue to earn their high school diploma while they work (ie Credits at Work Program).

● Promote the use of digital tools to provide learners with timely, descriptive and specific feedback.



Be Community

● Promoting equity to create a safe, accepting and inclusive school community.

Be Well

● Supporting the uniqueness of each learner.

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● Supporting each adult learner by understanding personal goals and helping to reach them, as well as offering options to earn credits from their past learning and experience, and while they're on the job.

Be Innovative

● Providing access to technology in order to assist learners who face life challenges. ● Providing a flexible learning environment.

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Ref. No. G210



Student SuccessElementary CentralShelley Montgomery210000


To support Ministry of Education and Board initiatives in the area of curriculum, school innovation and student achievement through the provision of networks, professional learning, resources and operating expenses for the Elementary Student Success Department.




A) Support for School Improvement Planning & Board Commitments $ 369,000

The focus for the Elementary Student Success Department will be to support continued development of Professional Learning Communities at all schools and to support job embedded professional learning. Focus on the Board Improvement Plan and School Improvement plans will be continued, as well as supporting the Global Competencies within all learning sessions, with an additional lens of equity and diversity.

● Focus on Mathematics, supporting the work of FMS and Be: Innovative (BIP)● Focus on Literacy, supporting the work of BE: Innovative (BIP)● Collaborative Learning Team sessions● Teachers new to EQAO● New Pedagogies for Deep Learning/Global Competencies/Interdepartmental Work● Leveraging digital, Makerspace● Assessment and evaluation● Early Literacy/Reading Interventions (The Right to Read)● Fall in Love with the Outdoors Conference

B) Professional Learning $ 20,000

Professional Learning and expenses related to Principals, Coordinators, Consultants, and Learning Partners.

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C) Operational Expenditures $ 153,340

Purchase of office supplies and equipment, including software and hardwareVarious expenditures for meetings and professional learning sessions

Renewal of professional association subscriptions, membershipsAll department printing, including kindergarten registration packages

Cost for department’s colour printers Expenses related to Superintendent

$ 115,000$ 7,340$ 2,000$ 14,000$ 10,000$ 5,000

D) Resources and Learning Materials $ 21,000

E) Travel Expenses $ 60,000

Mileage and travel and phone expenditures for the Elementary Student Success Department.

F) Sound Equipment $ 12,000

Provide maintenance and replacement of the Board’s sound equipment.

G) Choir $ 10,000

All expenses related to the four Board Choirs including transportation, program printing, acquisition of choral music etc.



Be Community

● By providing the opportunity for PLC’s to collaborate in schools and across the board, sharing strategies to support Board/Ministry Initiatives

Be Well

● By providing differentiated support to educators, classroom embedded, indoors and outdoors.

Be Innovative

● By providing precise & personalized interventions and support for all students.● By providing an interdepartmental approach to all support provided.

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● By providing digital tools to support students and build educator capacity.

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Ref. No. G211



Student SuccessEarly Learning, K-2Shelley Montgomery211000


To provide support for operational costs regarding professional learning sessions for educators involved in the coordination of Early Learning initiatives. A focus will be for those new to the Kindergarten Program, as well as, supporting schools opening new Kindergarten classes. We continue to focus on pedagogical practices in Grades 1-3, as supported by the Ministry of Education, Early Years, working collaboratively and interdepartmentally to support K-3 educators.




A) Release Time - Teachers $ 42,340

To provide professional learning for teachers new to the program and Communication of Learning Tool and Grades 1-2 teachers as they explore pedagogical practices consistent with K-2, play and inquiry, as well as 2 early intervention practices.

B) Release Time - Early Childhood Educators $ 15,000

To provide professional learning for all Early Childhood Educators new to the Kindergarten program.

To provide training to ECE’s new to the Roots of Empathy program.

C) Release Time - K Educators (Teachers & ECE’s) $ 7,500

To provide PLC time for Early Years Coordinator to work with teams at their schools.

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D) Operational Expenditures $ 14,700

Various expenditures for meetings and professional learning sessions and new K classes.

Various expenditures related to the Roots of Empathy Program.

E) Home/School Transitions (WTK Bags) $ 46,000

To provide a Welcome to Kindergarten bag to each JK student to forge home/school relationships. This is part of our transition to Kindergarten plan.



Be Community

● By supporting all educators in their teams, in implementing the K Program.● By providing equitable access to resources and programs across the Board.

Be Well

● By increasing the # of schools able to participate in the Roots of Empathy Program● By providing targeted interventions to ensure every student reaches their potential.

Be Innovative

● By supporting the grades 1&2 teachers as they move to adopt inquiry based pedagogical practises.

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Ref. No. G212



Student SuccessElementary Interscholastic AthleticsShelley Montgomery212000


The Elementary Student Success Department provides support for the interscholastic programs from JK to grade 8. These programs complement the regular Physical Education and Intramural programs that are running in our schools.




A) Release Time $ 143,000

Release time coverage for convenors and coaches

B) Transportation $ 80,000

C) Operating Expenses $ 74,550

First aid stations, printing, medals, trophies, referees, other related expenses

D) Special Olympic Swim Meet $ 5,000

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Be Community● By providing differentiated support to educators, classroom embedded, indoors and outdoors.

Be Well● By supporting physical education and well being by providing opportunities for all students to connect with their

natural environment.

Be Innovative● By providing differentiated, experiential learning opportunities for students.

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Ref. No. G215



Student SuccessArtsShelley Montgomery & Debbie Frendo215000


● To promote and support the implementation of four Arts strands (visual art, drama, dance and music) in schools from JK – 12;

● To support deep learning through arts integration across the curriculum;● The Arts allow students to build an understanding of various ideas, opinions and thoughts and how to respect

various points of view. A respect for self and others is a strong feature of arts implementation;● Arts allow for students to work at their “zone of proximal development”, promoting the expectations that everyone

has an opportunity to learn at their own level;● Arts promote higher order thinking skills and provide an opportunity for students to learn about the arts as a form

of literacy and numeracy;● Arts allow students to gain a deeper understanding of the global competencies: character, citizenship,

communication, critical thinking, creativity and collaboration.




A) Release time $ 53,500

Release time for educators to: attend Arts Incentive half-day carousel to be introduced to artists for consideration for their plan, linking the Arts Incentive to their SIP, deep learning and equity; participate in Arts Inquiry Professional Learning Sessions; and attend a half-day choir directors workshop.

B) Resources $ 8,000

Purchase of resources to support implementation of the arts in schools.

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C) Other supplies and services $ 12,000

● Arts Association membership fees● After school PD session with guest artists● Food for snacks for professional learning sessions● Supplies and resources required for professional learning sessions to support arts initiatives and implementation● Funds to provide equitable access to Arts programming for all schools● Costs of community artists for professional learning sessions● Arts month

D) Arts Incentive Fund (K-12) $ 100,000

The Incentive Fund for the Arts was created in recognition that the Arts experience is an important part of any curriculum. As part of the school improvement planning process the staff of a school is encouraged to look critically at their Arts program, assess their needs, plan for growth and new experiences. This fund provides an opportunity to access learning partnerships with programs/artists that can have an enduring impact on students.



Be Community

● Events such as Artistic Fusion & Arts Appreciation allow the arts community to celebrate their achievements.● By providing equitable access to Arts programming for all schools.

Be Well

● Arts Wellness Evening during Arts Month.● By connecting SEL and the Arts.

Be Innovative

● Arts Month supports innovation & creativity through challenges such as the Post-it note Challenge, the 30 day photo challenge, Twitter Challenge.

● Support deep learning through an interdepartmental approach to arts integration across the curriculum.

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Ref. No. G216



Student SuccessFrench as a Second Language (FSL)Shelley Montgomery216000


To provide support for operational costs regarding professional learning and program development for staff involved in the coordination of FSL initiatives and implementation of FSL Curriculum and Framework.





To provide professional learning and meet the goals of the next FSL 3 year plan (2020-2023) for FSL teachers in the following areas:

● Understanding the CEFR (Common European Framework of Reference for Languages) as a tool to plan action-oriented tasks that meet students second language competencies;

● Making connections between the CEFR and the FSL Curriculum to develop confidence and language proficiency in our students within the four strands (listening, speaking, reading and writing).

● Adopting effective pedagogical practices for the FSL classroom in order to support success of all students (differentiation, the gradual release of responsibility model).

● Planning Social Studies Inquiries, using the revised 2018 Social Studies curriculum, while incorporating indigenous education;

● Increasing teachers’ confidence in their ability to incorporate the global competencies and to leverage digital in the FSL classroom.


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To continue to support teachers in their delivery of french language acquisition.

To provide resources for teachers and comprehensive learning material for all elementary students.


Professional learning sessions.



Be Community

● By supporting collaboration amongst teachers in adopting effective pedagogical practises

Be Well

● By building student’s confidence in speaking a second language.

Be Innovative

● By supporting the understanding of the global competencies & effective use of technology in learning a second language

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Ref. No. G217



Student SuccessIntermediate/Secondary - CentralDebbie Frendo217000


To provide support and operating expenses for the intermediate/secondary department, interdepartmental support, intermediate/secondary principals meetings and requests, Assessment, Accountability and Accommodations (AAA) initiative, Assessment and Evaluation Practices, Arts initiatives and the DELF project.




A) Operating Expenses for the Department $ 26,190

Superintendent of Intermediate and Secondary expenses associated with intermediate/secondary high schools, meetings, professional development days, association meetings, Ministry meetings, system committees that are the responsibility of the department, coloured printing, furniture and equipment, office supplies and Superintendent phone.

Teacher/classroom expensesTeacher release time - related to student success professional learning and meetings, deep learning

walks Learning resources - reading materials

Other supplies and services - deep learning walks

$ 7,500$ 1,500$ 1,500

Department expensesSupplies and services - meetings expenses, support for consultants attending conferences

PrintingOffice supplies and services

$ 5,000$ 1,000$ 940

Senior Administration expensesProfessional development

Other supplies and services - conference expenses (Director’s conference, VP conference, EA conference)

Office supplies and services, including telephoneFurniture and equipment

$ 1,500

$ 3,250$ 2,500$ 1,500

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B) Training and Professional Learning (including DELF and AAA) $ 20,750

To support workshops, in-school collaboration, networking and teacher trainingDELF trainer expenses

Teacher release timeLearning resources

Other supplies and services - workshop/meeting expenses

$ 5,000$ 11,500$ 1,000$ 3,250

C) Shared Cost of Youth Worker $ 28,000

Expenditure for salary of one half-time youth worker for External Achievement Centre, John Bosco at Operation Come Home.

D) Assessment and Evaluation $ 10,000

To support professional learning in the area of the assessment loop. To cover expenses incurred by the Assessment and Evaluation Committee.



$ 6,000$ 2,000$ 2,000

E) Special Arts Events $ 6,000

Coordination and setup of the annual Arts Appreciation for teachers, Artistic Fusion for all staff, and other artistic events. Creative Arts CLF.

F) Musical Instrument Repairs $ 49,100

To cover the cost of repairs to the musical instruments at our intermediate/secondary schools.

G) Co-op Travel $ 27,600

To provide reimbursement for mileage and parking costs incurred by co-operative education teachers when visiting students at their co-op placements.

MileageOther Travel

$ 27,000$ 600

H) Software to Support Literacy Initiatives $ 45,000

To support Newsela and other academic software for intermediate/secondary use.



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Be Community

● We promote and support Artistic Fusion and Arts Appreciation, giving staff across the school board the opportunity to display and enjoy each others’ artistic creations, and to celebrate the accomplishments of their colleagues.

Be Well

● Our department supports the salary of a youth worker at the John Bosco Achievement Centre at Operation Come Home. This staff member supports the academic and social needs of some of our most vulnerable students.

Be Innovative

● Student Success encourages and supports OCSB teachers in their professional learning in many areas including the understanding and implementation of individual education plans, the assessment loop and the DELF process.

● We also invest in software programs that support students in achieving their academic potential.

Ref. No. G218


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Student SuccessIntermediate/Secondary EducationDebbie Frendo218000


The Intermediate-Secondary Student Success Department serves the needs of the intermediate/secondary school community across our Board. The Catholic Graduate Expectations and the Gospel values are the guiding principles of our work. We support collaborative professional learning in all schools, in alignment with the board’s Strategic Commitments (Be Community, Be Well, and Be Innovative), and Spiritual Theme (Seek Justice, Love Kindness & Mercy, Walk Humbly with God). We develop and implement initiatives, programs and services to support student success for all. As a department, our focus is on job-embedded professional learning by incorporating educator collaboration and inquiry (Catholic Professional Learning Cycle), and using evidence gathered through student voice as observations / conversations / pedagogical documentation to reflect and refine each program, including measuring effectiveness.

Consultants and learning partners are part of system-wide teams, in support all student needs in every school, in the areas of:

● Assessment and evaluation● Equity, Diversity, and Inclusivity in Literacy (EDIL) and Assessment, Accommodations and Accountability (AAA)● Numeracy focus (including Focusing on the Fundamentals of Math)● Pathways in French (core immersion) and other curriculum areas (academic, applied, apprenticeship, college,

locally developed, open, university, workplace)● Highly Skilled Workforce Report Recommendations:

○ Community connected experiential learning (all subjects) and student leadership/enrichment (especially in Creative Arts & Tech Ed)

○ Specialized pathways (Dual Credits, Focus Programs, OYAP, Specialist High Skills Major Programs)● Student safety, curriculum-linked focus (Co-op, Creative Arts, Health & Physical Education, Science, Tech Ed)● Transitions, related to student achievement and wellness (grade 6 to 7, grade 8 & 12 exit surveys, grade to grade,

12 and beyond)

Where appropriate and possible, inter-departmental collaboration (Student Success, Elementary - SSE, Learning Technologies - LT, Special Education and Student Services - SESS, Leading & Learning - L&L, Continuing & Community Education - C&CE) is incorporated.

Consultants also provide support to other departments with:

● Deep Learning (gr 7-12 schools), (L&L / LT)● Community-Connected Experiential Learning (L&L/SESS, C&CE) ● Environmental Stewardship (L&L)● Indigenous courses, First Nations, Metis and Inuit self-identified student supports (L&L)● Learning for All, SEA Coaching model, Social Emotional Learning (SEL), (SESS)● Leveraging Digital (gr 7-12), (LT)● Mental Health (SESS)● New Teacher Induction Program (L&L)● Religion and Family Life (L&L)

Every consultant and learning partner also has specific responsibilities related to their portfolio, and encourages appropriate use of technology (SAMR model, leveraging digital, deep learning), student voice, experiential learning and

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related activities. We ensure the implementation of all new and current curricula and compliance with relevant Ministry of Education policies and guidelines, including the 2013 School Effectiveness Framework.




A) In-service and support with focus on school innovation initiatives, curriculum support, and student programs

$ 172,500

Support the Catholic Graduate Expectations and our Catholic Character Formation into all curriculum areas; support the Ottawa Catholic School Board Strategic Plan, School Improvement Plans (SIPs) as well as the Board Improvement Plan (BIP).

Reinforce exemplary instructional and assessment strategies that align with the following key Ministry of Education Policy and curriculum Documents:

● Growing Success, 2010● Learning for All, 2013● School Effectiveness Framework, 2013● Creating Pathways for Success, 2013● Revised Ontario Curriculum in First Nations, Métis and Inuit courses, 2018● French Second Language (FSL) Framework with CEFR, 2013● Healthy Schools Framework, 2015● Community Connected Experiential Learning Policy, 2018● First Nations, Métis, and Inuit Studies, 2019● Equity and Inclusive Education, Environmental Education, Financial Literacy, eLearning

and with the following Ottawa Catholic School Board priorities:

● Experiential learning in all subject areas (aligned with Community Connected Experiential Learning Policy document)

● Creative, collaborative integration of technology in all subject areas (google apps, PowerSchool, GradeBook, D2L Brightspace, Hapara, devices including Chromebooks, tablets, interactive whiteboards)

This is achieved through job-embedded professional learning that focuses on student work and voice, through a reflective Catholic professional learning cycle, and which includes co-planning, co-learning, co-teaching and co-assessing, including collaborative inquiry, teacher moderation and SWST- like work.

The professional learning communities may be within a school, between several schools (networks, hubs, inquiries), or between all schools (CLFs, CCL, DI, STEP, EOSDN, EOCCC inquiries). This can occur during the school day, or outside of the school day.

Specific BIP support including assessment & evaluation, literacy across the curriculum, focusing on the fundamentals of math, transitions, specialized pathways, creating pathways for success and cultural competency.

Curriculum Leadership Forum meetings (per panel) are organized for the following areas: Creative Arts (4 days), Business (2 days), Co-operative Education, DEP Coordinators, English, Social Studies/

Humanities/Canadian and World Studies (4 days), French / International and Modern Languages, Health and Physical Education (4 days), Interdisciplinary Studies (0.5 day), First Nations, Métis and $ 104,625

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Inuit Studies, Religious Education, Mathematics, Science (4 days), Technological Education (4 days), Student Services (4 days) and Student Success Teachers. (397.5 total days - $99,375) NOTE –

subjects in italics supported by other department budgets.

Professional learning material to support innovative practice $ 9,000

Specific Inquiries, Networks related to SIPs, Assessment & Evaluation, or school request (32 total days - $4,000) $ 8,000

Student Safety (Project Plans, Safe Practices) Tech Teachers (27.5 total days) $ 6,875

Experiential Learning/Student Leadership and Enrichment teacher release time:

Business/IDC/CompSci, Contemp Studies, HPE, Science (9 days each, 36 total days)Arts - Cappie Critic Training (10) Music Festival (10) Music Showcase (2x15), Expressions (15),

Artistic Fusion/Art Days (3), Mosaics (3) Teacher Planning/Help with events (71 total days)Student Services - Peer Leadership Camp (2 days x 15, 30 total days)

Tech Ed Cardboard Boat Races (10 days)Skills Competitions (3 days x 10 competitions, 30 total days)

$ 9,000

$ 17,500$ 7,500$ 2,500$ 7,500

B) Resources and Services required to facilitate learning for students $ 93,250

Resources for Technological Education - local school program needs ($1,500/school - $22,500)Resources for centrally supplied equipment - GPS units, babies for Parenting ($1,500)

Resources for arts events for students Cooperative Education Employer Appreciation ($450/school)

Service Excellence License, access for 10 schools (OTEC) Mitchell’s On Demand software, access for all schools

Provide supports for Co-operative Education and Employer folders/business cardsExperiential Learning / Student Leadership - Registration Costs (OntSkills)

Experiential Learning / Student Leadership - Bus / Hotel (OntSkills) Experiential Learning / Student Leadership - Travel - School Bus for Arts Events)

Experiential Learning / Student Leadership - Travel - Facility Rentals for Arts EventsExperiential Learning / Student Leadership - Travel - School Bus for all other Events

$ 22,500$ 1,500$ 6,500$ 6,750$ 3,000$ 12,000$ 1,000$ 5,000$ 10,000$ 9,000$ 7,000$ 9,000

C) Support for Educator Meetings, Working Committee Meetings $ 15,000

CLFs, PLCs and related networks ($200/mtg, for 15-20 people, 40 mtgs) Student and Guest Hospitality (Arts events $3,000, Peer Camp $2,000, Other $2,000)

$ 8,000$ 7,000

D) Department Costs, Professional Learning, Partnerships, and Professional memberships to ensure current support and department support

$ 64,600

Professional Learning (major conference, every 2 years) to remain current with educational practices

Travel expenses for department, school to school, single day trips$ 14,000$ 8,750

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Participation in Regional Association Meetings, including out of town, hotel EOCCC, EOSDN Resources to support department business including cell phone, supplies, cards and printing

Continued involvement in CappiesDonation to Ottawa Regional Science Fair

Coaches BanquetsMemberships in provincial curriculum organizations, OAME, OCTE, OASPHE, STAO etc.

$ 6,750$ 9,000$ 20,000$ 1,000$ 2,600$ 2,500



Be Community

● Embracing diversity and promoting equity through differentiated support for students and staff. Providing differentiated professional learning opportunities for all subject areas. Facilitating and providing a variety of community connected experiential learning opportunities for students: Mosaics, Expressions, Music Showcase; Cardboard Boat races, Skill Trades competitions, and Cappies.

Be Well

● Facilitating and supporting a variety of activities for students and staff for the body, mind and soul. Retreats, Peer Leadership Camps, Arts Wellness event (a joint initiative with ESSD), Field Trips, Inter- & Intra Scholastic Sports.

Be Innovative

● Our commitment to innovate pedagogical practice to meet the needs of our diverse student communities and promote students success. Equity, Diversity, and Inclusivity in Literacy (EDIL) - students will have meaningful opportunities to experience quality literacy instruction that consistently and intentionally incorporates culturally responsive text(s), pedagogical practices, and assessments to support learning; Assessment, Accommodations and Accountability (AAA) - programming for all learners by understanding and implementing IEP accommodations.

Ref. No. G219


Functional area:Name of Department, Program or Service:Associate Director:

School OperationsSecondary AthleticsGeoff Edwards

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Department number: 219000


To provide additional financial support to schools for program and service delivery areas, particularly in the area of athletics.




Secondary Athletics $ 587,500

OFSAA/NCSSAA league fees for secondary schoolsSubsidy of student travel to OFSAA championship tournaments

Subsidy of release time for coaches to attend OFSAA/NCSSAA events and tournamentsBoard share of funding for regional coordination initiative in intermediate/secondary interscholastic

athletics Athletics travel (interscholastic team and physical education program)

$ 121,000$ 44,000$ 15,000 $ 82,000$ 325,500



Be Community

● Team sports promote community and a sense of belonging.

Be Well

● Participation in athletics supports both physical and mental wellness.Ref. No. G234


Functional area:Name of Department, Program or Service:Superintendent:

Student SuccessReligious EducationDeborah Kealey

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Department number: 234000


Aligned with the Board’s Strategic Commitments: Be Well, Be Community, Be Innovative, the focus on maintaining the integrity and purpose of Catholic curriculum is fundamental to Religious and Family Life Education. Religious and Family Life Education in our Catholic schools must be true to the life and gospel values of Jesus Christ. Our department is mindful of the needs of our diverse community and ensures a dedication to equity and well-being, as we accompany our educators and students along their faith journeys.

Catholic Social Teaching, Religious Education and Family Life Education, Elementary Faith Mentors, Chaplaincy and Adult Faith development are areas of focus to continue to maintain the Catholic distinctiveness of the School Board. Alignment of the Catholic Graduate Expectations with the School Effectiveness Framework and enhancing the Catholic culture of our schools continues to be a priority.

This department continues to focus on important initiatives such as Christian Community Day and experiences related to year three of our Board Spiritual Theme, “Seek Justice, Love Kindness and Mercy and Walk Humbly with God.” The new Religious Education Program, ‘Growing in Faith, Growing in Christ’ continues to be a priority as we move to launch Grade 7, and there will be a need for professional learning and support for digital learning of the program.

Ongoing professional learning connected to Deep Learning will be fostered by Religious Education and the Catholic culture of schools.




A) Be Community - Christian Community Day $ 87,000

Christian Community Day is an annual gathering of the entire Ottawa Catholic School board community for an adult faith experience of spiritual development and community building as well as messages regarding the direction of the board and support for student learning. The costs involve the rental of a large facility, audio-visual requirements, set design, decor for the environment, copyright costs for music, a stipend for the Archbishop or alternate presider and the keynote presenter. Occasional teacher coverage for teachers who assist with music and ambiance, refreshments and guest speaker costs, including travel expenditures, are also included.

B) Be Innovative - Supporting Religious Education and Family Life Education - Elementary

$ 63,000

The Religious Education department will continue to support Faith Mentors in each of our 67 elementary schools as well as St. Nicholas Adult High School. Faith Mentors help animate the faith life of the school community, assisting

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with providing guidance, planning and resources to staff to help with liturgy, prayer, and enhance catholicity in our schools.

The purchase of resources for the Faith Mentors for their schools, is essential to strengthening the Catholic dimension of school communities. Reconciliation, First Eucharist, and Confirmation resources and packages are printed and provided to schools to support sacramental learning.

Faith Mentors meet throughout the year. These meetings provide an opportunity for networking, mentorship, and to build capacity, as many schools share parishes in common.

The Religious Education department continues to support elementary schools with additional copies of Pearson Education resources including: Growing In Faith Growing in Christ (GIFGIC), and Fully Alive as schools’ needs change and grow.

C) Be Innovative - Supporting Religious Education and Family Life Education - Intermediate/ Secondary

$ 34,000

The Grade 7 level of the new religion program, ‘Growing in Faith, Growing in Christ’ (GIFGIC), will be implemented this year. The inservice day provided by Pearson Education will grant teachers the opportunity to become familiar with the content and curriculum expectations as well as provide ideas for cross curricular learning and Deep Learning connections.

Continued professional learning for teachers in the secondary panel will continue to support the implementation of the Ontario Catholoic Secondary Curriculum Policy Document for Religious Education. This will be facilitated through school visits and collaboration with other departments, NTIP and Leading and Learning initiatives.

Religion Department Heads and Curriculum Leads meet throughout the year and are provided resources to support Religious Education learning in secondary schools.

D) Be Well - Chaplaincy $ 20,000

“Chaplaincy services provide a kind of workshop where the theory of religious education can be lived out in the reality of community life.” This quote from the Ontario Bishops illustrates the important role of Chaplaincy in our high schools. Chaplaincy programs incorporate a variety of activities such as adult faith animation, leadership and youth ministry activities, social justice initiatives, facilitation of the liturgical life of the school community and ministry to the pastoral needs of the school community. Chaplaincy programs will continue to support activities connected to the religious education curriculum such as faith leadership days and various social justice initiatives. This budget allows for professional learning opportunities for chaplaincy leaders such as membership fees to their association, a one day retreat, Catholic Schools Chaplains of Ontario Conference, and school initiatives and Resources. It also allows for funding for the Chaplains to facilitate two Adult Faith Retreats.

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E) Be Community - Coordinator, Consultant and System Support Chaplain of Religious Education and Family Life Education

$ 20,000

The above positions involve the payment of association fees as well as the subscription to resources and other professional materials. Conference fees, other PD opportunities and mileage expenses are part of the costs in this area.

F) Be Community - Enhancing Catholicity and Faith Formation of the Ottawa Catholic School Board community

$ 46,000

The budget includes providing funds to assist schools with various faith initiatives, especially those facilitating parish-school relationships, experiential learning opportunities, the purchase symbols of faith and catholicity in schools, and liturgical resources. This department will continue to financially support professional learning, networking, building of collaborative faith communities, and adult faith development through opportunities in partnerships throughout our community. Printing costs to cover Board Spiritual theme related materials and music licensing is included here also. We will support a select number of secondary students’ attendance at the Ontario Catholic Student Leadership Conference in Toronto.

G) Be Innovative - Office Supplies and Other $ 2,000

Funds to support the day-to-day requirements of the department and the administrative assistant.



Be Community● Building relationships: St. Paul, St. Vincent de Paul, Élisabeth Bruyère, EOCCC boards, Development and Peace,

Chalice, Shepherds, Knights of Columbus, Catholic Women’s League● Supporting faith life of schools ie. masses, liturgies in schools● Faith mentorship● Coaching - GIFGIC digital● Assisting with school-based faith initiatives, Advent & Lenten projects: ie. Life Bags, Happy Birthday Jesus

parties, service days, Pearls 4 Girls, crock pots etc.● Children’s support schools

Be Well

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● Adult faith retreats● Spiritual wellness opportunities

Be Innovative● Digital license for GIFGIC in Grade 7.● Creation of EduKits for World Religions and other Religion courses.● Deep learning opportunities● Service days/learning opportunities linked to deep learning

Ref. No. G236



Other Programs Supported by Specific FundingIndigenous Board Action PlanDeborah Kealey236000


Supporting the board action plan on Indigenous Education, resources promote engagement, improve well-being, and create learning environments that encourage students to thrive and reach their full potential. The OCSB Indigenous

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education team collaborates with the board’s Indigenous Education Advisory Committee and community partners to ensure programming is reflective of local demographics. This program includes but is not limited to:

● To raise awareness about Indigenous peoples’ culture, histories, perspectives and contributions in all schools among all students.

● To build positive relationships between the school board and families, students, the community and organizations that represent Indigenous partners.

● To provide professional development for teachers and other board staff to raise awareness about Indigenous traditions, culture, history, and trauma, including the TRC, residential schools, treaties, intergenerational trauma and the legacy of colonialism.

● To support the tradition of oral history and Indigenous language. Work to provide culturally relevant resources and teaching approaches and strategies to enhance learning for all students.




A) Supporting Students $ 139,740

Support academic success and the health and well-being of Indigenous students through culturally relevant and supportive programs that include authentic experiential learning opportunities such as After School Achievement Program, Indigenous Student Conferences, participation in Indigenous Cultural learning days, attendance at Elder-led ceremonies and workshops, and extra-curricular clubs, sports, etc.

To foster continued engagement with the Indigenous community that benefits school relationships. To support all students’ learning about contemporary and traditional Indigenous traditions, cultures, and perspective. To provide opportunities for students to improve their knowledge and appreciation of Indigenous cultures, traditions, histories, and to improve engagement through culturally relevant resources and learning opportunities. Examples include: culturally relevant and authentic materials, resources, books, etc. to support student learning, author visits, cultural feast, workshops, student conferences, tipi teachings.

B) Support for Educators $ 134,000

A central team of educators who specialize in Indigenous education are dedicated to the support system classroom teachers. In collaboration with Indigenous organizations, agencies and community partners,the central team provides learning opportunities, guided by the Truth and Reconciliation Committee’s recommendations, that support our educators’ knowledge of indigenous culture and student achievement. Educators will have access to existing and new resources that support the curriculum. Participation in Indigenous Professional Development opportunities such as: Indigenous 101, Wabano Culture as Treatment, OICC Seeing the Light Conference, Indspire Conference, Wabano Aboriginal Day Celebration, I-BEAR, etc.

C) Community Engagement and Awareness Building $ 20,000

To develop and maintain relationships between schools, the school board, and local Indigenous organizations,

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agencies, and communities to support student well-being, self-esteem, and culture. Examples include: Orange shirt day, Mamawi Together, parent Information meetings, Aboriginal Education Committee, Ottawa Urban Aboriginal Coalition, Igniting the Spirit, etc.



Be Community

● Ignite the Spirit Gala - Annual event hosted by one of our community partners, Wabano Centre, to showcase Indigenous culture

● Orange Shirt Day - The promotion of this initiative helps students and staff come to a deeper understanding of the impact of Residential Schools.

Be Well

● After School Achievement Program for Elementary Students - To improve achievement and achievement for Indigenous students

● Mamawi - Reconciliation Legacy Projects in Schools - An opportunity for students and staff for our schools to come together with community artists to undertake collaborative projects that produce works that contribute to the reconciliation process

Be Innovative

● Indigenous 101 - An course open to all OCSB employees who would like to learn more about Indigenous culture, history, and perspectives

● Water is Life - This program involves challenging teachers and students to create deep learning projects focused on protecting and improving access to clean water on reserves.

Ref. No. G237



Student SuccessEquity & Inclusive Education Deborah Kealey237000

Purpose of Department/Program or Service: Through the OCSB’s strategic commitments of Be Well, Be Innovative and Be Community, the Equity Program will work to address equitable outcomes for students and staff within the Board; implement the Equity Framework as well as the commitments under the Board’s Declaration in Support of the United Nations International Decade for People of African Descent. This is a holistic approach to incorporate equity throughout the Board’s work including religious education, mental health, counselling and social work.

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A) Equity Walk $ 13,000

Select staff will be offered professional development on an established evaluation tool for equitable and inclusive education. This PD will inform Equity Walks that will take place in each school and within departments at the Catholoic Education Centre.

B) Black History within the curriculum $ 5,500

Under the OCSB’s Declaration in Support of the UN International Decade for People of African Descent, the Board has committed to incorporating the histories of people of African descent into the curricula from Kindergarten to grade 12, beginning with, but not limited to: Religion, Language Arts, Social Science and Humanities. The Equity Advisor will work with educational consultants and principals within the board to develop the curriculum to be implemented over a three year period.

C) Black History Month Event $ 11,500

Annual Black History Month Event for grade 5 students - this is a full day event for students to learn about their heritage, challenges and success of People of African descent throughout history. Students will have the opportunity to hear from guest speakers and participate in activities that celebrate diversity and humanity.

D) Professional Development $ 9,500

Staff will have the opportunity to participate in training on working with diverse identities including students from different cultural, religious, ethnic, racial backgrounds, as well as students with disabilities and mental health challenges. Staff include principals, VPs, teachers, support staff, addiction counsellors, chaplains, and social workers. Staff have requested the following PD includes: (1) workshops and webinars on unconscious bias, discrimination, and culturally relevant pedagogy; (2) Curriculum Leaders’ Forum for educators on culturally relevant pedagogy and unconscious bias; and (3) training on how to incorporate the histories of people of African descent into the curricula from Kindergarten to grade 12.

E) Implement Human Resources practices under the Equity Framework $ 8,000

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As part of the Board’s Equity Framework and its Declaration in Support of the United Nations International Decade for People of African Descent, the Board has committed to increase the representation of diverse employees and leaders in the board, and provide professional learning on diversity and anti-bias training for staff. This will include webinars and online modules on anti-bias hiring practices as well initiatives to hire and retain racialized people to the board.



Be Community

● Continuing to support the commitments set out in the Equity Framework and the OCSB Declaration in Support of the United Nations International Decade for People of African Descent.

● Purchasing resources

Be Well

● Support to students who may not seek out mental health support and services, such as addiction counselling● Addressing systemic barriers within schools that affect the mental health and well-being of marginalized students.

Be Innovative

● Black History Month Kits for grade 5 event● Human Resource Practices, including Black Educator Network

Ref. No. G241



Student SuccessEnglish as a Second Language (ESL)Ben Vallati241000


The purpose of this program is to provide professional learning and resources to classroom and ESL teachers to support our English Language Learners (K-12).


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Release time to support the provision of ongoing professional learning of classroom teachers to support the use of Steps to English Proficiency (STEP) – English as a Second Language (ESL) and/or English Literacy Development (ELD) in the classroom


Resources to support the purchase of ESL/ELD resources for the schools

C) Transportation $ 83,000

Transportation - student bus passes

D) Field Trips $ 3,500

E) Professional Development $ 1,500

C) Automobile Expenses $ 3,700

Mileage - driving site to site (two or more sites in one day)Other travel expenses – Ministry and Association meetings

$ 1,700 $ 2,000



Be Community● Experiential trips for New Canadians.● Support school staff and students with the acquisition of the English Language.

Be Well● Ongoing Professional Development for our Staff.● Assist staff and students with developing appropriate curriculum goals.

Be Innovative

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● Access to technology for our ELL learners.● Refinement of how we can best support school staff and our students.

Ref. No. G311



Student SuccessLearning CommonsGeoff Edwards311000


The Learning Commons represents physical and digital spaces for connecting students and staff in learning, outside the classroom with the focus on promoting literacy and supporting teachers with the resources within the learning commons. This budget supports professional learning and release for staff to continue to develop their skills in our Board’s shift to leverage more technology in these spaces, and to share this learning amongst all the schools. Funds are also used to support physical hardware purchases and other office supply needs.


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A) Operational and Innovation $ 43,900

Funds to provide, and trial, new hardware and software resources/equipment and resources to the Learning Commons at a system level eg., standard hardware and additional release time for teacher librarians and technicians to support the move to technology integration (e.g., Leveraging Digital and Design Thinking) within the Learning Commons as a core resource.

B) Professional learning $ 17,000

Funds to provide for the professional development of the Learning Commons staff. This supports bringing in presenters and hosting PD days as well as some limited conference attendance.



Be Community

● Within the Learning Commons, the aim is to create a welcoming space that fosters a Collaborative and Creative Learning Environment. Through the Global Competencies (6 C’s) and the Deep Learning Framework (Leveraging Digital, Learning Partnerships, Learning Environment, Pedagogical Practices) this space is meant to be an extension of the classroom and a place where further partnerships between Staff and Students can develop.

Be Well

● By creating a welcoming environment, the Learning Commons should reflect a safe, innovative and inclusive space that not only allows for learning, but also reflects a place that allows students to experience calm.

Be Innovative

● Through the 4 elements of “Deep Learning” and it’s framework, the Learning Commons supports innovative practices through physical design and visioning, as well as through practices such as the promotion of Maker Spaces, Design Thinking and 3D printing.

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Ref. No. G312



Other Programs Supported by Specific FundingManaging Information for Student Achievement (MISA) LocalDeborah Kealey312000


Managing Information for Student Achievement (MISA) supports school and system based inquiries in utilizing evidence-based, informed decision-making (EIDM) to address identified challenges of practice. The inquiries align with the Ministry of Education's “Achieving Excellence” document, local Capacity Building Priorities, our Board Improvement Plan (BIP) and the individual School Improvement Plans (SIP).




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● Release time is provided to school staff participating in the identified inquiries each year. Schools are selected based on their identified challenge of practice and then their participation in networked learning experiences is guided by EIDM.

● Ongoing monitoring tool refinement for system implementation plan for BIP and SIP. ● Ongoing work with MathUp School - expanding the principal as instructional leader in Math.

A) Networked Learning Opportunities $ 38,000

Release time and expenses for running the local networked learning. MISA local lead costs to provide a contract for a research officer to coordinate the local MISA objectives.

B) Professional Learning and Meeting Materials $ 12,243

Books and other supplies for meetings and travel, etc.



Be Community

● MISA funds help support summer camps in designated Children Support Schools with a mandate to increase parental involvement and engagement throughout the summer months.

Be Well

● Reducing student’s math anxiety by using effective instructional practices is a key goal of professional development activities.

Be Innovative

● Effective pedagogical strategies for mathematics instruction are implemented and monitored with the goal of improving both instructional practice and student outcomes.

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Ref. No. G251



Learning Opportunities GrantKindergarten Tutoring ProgramShelley Montgomery251000


● Provide early intervention for students in the areas of literacy and numeracy;● Provide assessment strategies for literacy and numeracy.




A) Release time – Educators $ 15,880

To provide release time for educators for professional development in regards to:

● The implementation of the Let’s Read Program, Leveled Literacy Intervention (LLI) and Empower.● Assessment tools and strategies for literacy and/or numeracy, in light of Growing Success, including the use

of PM Benchmarks and CASI reading rubrics.

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● Early Identification tools/practices to support all learners.● Additional support for Ontario Focused Intervention Partnership (OFIP) schools, if required.


Resources to support programming in the areas of literacy and numeracy (leveled books, digital resources, professional resources).

Additional resources for OFIP schools i.e. Imagination Library


Printing, and other expenses related to meetings



Be Community

● By supporting all educators in their teams, in implementing the K Program.● By providing equitable access to resources and programs across the Board.

Be Well

● By increasing the # of schools able to participate in the Roots of Empathy Program● By providing targeted interventions to ensure every student reaches their potential.

Be Innovative

● By supporting the grades 1&2 teachers as they move to adopt inquiry based pedagogical practises● By continuing to grow and be aware of new supports/resources to reach every child.

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Ref. No. G253



Learning Opportunities GrantOutdoor EducationShelley Montgomery & Debbie Frendo253000


Learning in the outdoors provides valuable experiences for students to be engaged in active and healthy activities. The outdoors as a learning environment is an important wellness component for students Kindergarten to Grade 12.





Coverage for activities, K - 12

B) Elementary Outdoor Education $ 33,000

Outdoor activities and materials, K - 8

C) Secondary Outdoor Education $ 58,500

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Outdoor education programs, 9 - 12

D) Athletic Association $ 107,000

Rental fees and transportation

E) Swim to Survive $ 50,000

Transportation



Be Community

● By providing opportunities for schools across the board to come together and participate in a variety of sporting events.

Be Well

● By supporting physical education and well being by providing opportunities for all students to connect with their natural environment.

Be Innovative

● By providing differentiated, experiential learning opportunities for students.

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Ref. No. G254



Learning Opportunities GrantPathways for SuccessDebbie Frendo254000


Pathways for Success Initiatives - Ministry funded initiative to support at-risk students.




A) Student Success Teams / Teachers - Building Capacity $ 180,500

Provide professional learning opportunities, resources and meetings for 21 Student Success Teachers:

Teacher release time - professional development, sharing of best practices, tracking, monitoring Learning resources


$ 12,000 $ 2,500 $ 2,000

Support School Improvement planning through SIP days attended by all schools. Teams of six from each school with 3 days release for each.

Teacher release timeOther supplies and services

$ 13,000 $ 4,000

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Support Student Success Teams in their collaborative work. Supply days are allocated according to student population, needs and programs, planning and implementation of school initiatives related to the School Improvement Plan.

Teacher release time - for PLCycle, school initiatives, deep learning walks, transitions, SIP professional learning network $ 134,000

Student Success Teachers for Summer School - St. Nicholas $ 13,000

B) Improving Literacy Achievement $ 115,000

Opportunities for literacy leaders to share best practices and English Department Head and Curriculum Leader meetings to plan, share best practices and explore new strategies $ 22,750

Support schools in their effort to improve the success rate on the OSSLT: The Literacy Team, with members from each school, meets regularly to develop in-school plans for the improvement of OSSLT results, release time for teacher moderation, and funds for School Literacy Projects


$ 10,000 $ 3,750

Support schools in A&E and Planning for Learning, includes release time for teacher moderationTeacher release time

Learning resources $ 5,000 $ 2,500

Enhance literacy practice, includes teacher release time for professional development / collaboration and PLCs. (EDIL - Equity, Diversity, Inclusivity in Literacy)


$ 19,000 $ 2,000

OSSLT Preparation: Release for student OSSLT preparationOther supplies and services (snacks for students)

$ 15,000 $ 5,000

Literacy software (EDIL) $ 30,000

C) Improving Mathematical Literacy Achievement $ 95,750

Enhance the understanding of, and promote the implementation of effective mathematics instruction, including support for new teachers in mathematics; resources to support effective mathematics instruction - manipulatives, technology, etc.

$ 11,000

Support the use of Ministry/Board resources (Spiralling, Thinking Classrooms, EduGains) in grades 7 through 12. Job-embedded support with individual teachers and teams; supply days and resources, including TIPS materials for schools:

Teacher release time - includes resource teachers to work in collaboration with math teachers Learning resources


$ 8,000 $ 1,600 $ 2,000 $ 1,000

Provide opportunities for Math Literacy Leadership planning, as well as co-planning and co-teaching

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through math network meetings in schools. Enhancement of understanding and implementation of manipulative, assessment for learning, technologies and other resources. Support material for DI, instructional practice and after school numeracy:

Teacher release timeInstructional supplies


$ 14,400 $ 4,000 $ 2,000

E-learning Reach Ahead Opportunity for grade 8 students:Teacher release time $ 17,000

Professional learning opportunities for teachers. Focus on collaborative marking, tracking by expectations. Facilitate the development of common performance tasks including purchase of commercial products and teacher moderation of student work:


$ 16,000 $ 5,000

Professional learning networks for teachers (cross-curricular) - focus on Assessment and EvaluationRegistration fees


$ 2,500 $ 9,000 $ 2,250

D) Effective Pathways $ 296,000

Educational and career planning, Student Pathway Forums/Experiential Learning (SkillsON, etc.):Teacher release time

Pathway forums/experiential learning/SkillsON $ 5,000 $ 5,000

Professional learning opportunities for Cooperative Education. Sharing of best practices for experiential learning across the curriculum, rich learning tasks, BIP, MTEL, WHMIS, Hour Republic (software license for online co-op tracking)

$ 25,000

Professional learning for teachers (Co-op CLF, two meetings per year); Co-op teachers attend and/or present at OCEA Conference:

Teacher release time and professional developmentOther supplies and services

$ 6,000$ 4,000

Professional learning communities collaborate to support Pathways - Co-op, TechEd, grade 9-12 $ 10,000

Support (Co-op students with financial need) and resources:Resources

Transportation$ 10,000$ 15,000

Support professional learning communities to support DEP teachers and guidance counsellors $ 10,000

Support e-Learning:Teacher release time for training

Other supplies and services - conference registrations$ 18,250$ 5,750

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ONFE Employer Connections providing industry partners for learning opportunities and community partnerships with science, computer science, careers and SHSM students $ 15,000

Experiential learning and co-op opportunities available to students (18 schools):Teacher release time

Field trips/experiential learning/co-op opportunities$ 36,000$ 36,500

Transportation for Cooperative Education Programs at Sacred Heart, St. Mark and St. Francis Xavier $ 65,000

Support of expanded opportunities for students including Focus Programs and specialist in the classrooms (e.g. hairstyling and esthetics) $ 29,500

E) Be Community - Be Well $ 148,750

Support of three External Achievement Centres as well as PLC including programs, materials and career exploration opportunities:

Materials/instructional suppliesOther supplies and services

$ 15,000 $ 5,000

Support for engagement activities in each school with a particular focus on disengaged students (19 schools x $3,000) $ 57,000

Support of community initiatives that provide unique opportunities for students. Student participation in Spirit of the Capital, Career Samplers, student conferences:

Teacher release time Other supplies and services

Field trips/experiential learning

$ 2,000$ 2,000$ 3,000

Support of Supervised Alternative Learning Program:Other supplies and services

Automobile/mileage $ 2,000 $ 2,000

Support of Mental Health initiatives in schools (Mental Health First Aid)Teacher release time)

Registrations Other supplies and services

$ 2,500 $ 2,000 $ 500

Professional learning opportunities for individuals and school teams to enhance classroom strategies and instructional leadership (including Deep Learning, book studies):


$ 3,000 $ 3,000

Initiatives to support student voiceTeacher release time

Other supplies and services (transportation)) $ 2,000 $ 1,000

Summer school teacher for John Bosco at Operation Come Home $ 3,000

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Recognition programs:Destination Employability Pathways Program - 16 x $500, scholarship for students whose

destination is the workforce PLC plus External Achievement Centre Awards - 4 x $500

12/12+ Re-engagement Award

$ 8,000$ 2,000$ 1,000

Support of initiatives in engagement schools: Immaculata, Lester B. Pearson, St. Patrick’s, Notre Dame, St. Paul, St. Nicholas:

Other supplies and servicesTransportation

$ 4,000 $ 2,000

Support for Experiential Learning opportunities in ECL classes:Other supplies and services

Transportation $ 2,000 $ 1,500

Support for Community Connected experiential learning opportunities in all intermediate/secondary schools (budget for EL consultant)

Teacher release timeTransportation


$ 10,000$ 10,000$ 3,250



Be Community

● Student Success supports opportunities for educators to network, share, and learn together. As well, we facilitate partnerships across the school board and we forge partnerships with the greater community.

Be Well

● Student Success supports engagement activities for students in all of our intermediate and high schools, as well as in our alternate site and external achievement centres.

Be Innovative

● The Student Success Department supports community connected experiential learning opportunities. We provide expanded opportunities for students through co-operative education, e-learning, dual credits, and alternative learning centres.

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Ref. No. G255



Learning Opportunities GrantSpecialist High Skills MajorDebbie Frendo255000


Specialist High Skills Major (SHSM) Program – Ministry funded Pathways for Success initiative to support students in all pathways, linked to specific Ontario Labour Market need sectors. In our board, this includes SHSM programs in Arts & Culture (3), Business (2), Construction (2), Environment (2), Health & Wellness (5), Hospitality & Tourism (1), Information & Communication Technology (6), Justice, Community Safety & Emergency Services (3), Manufacturing (2), Social Justice (2) Sports (1) and Transportation (4).

There are another five proposed programs, expected to start in 2020-2021. These include: Construction (1), Hospitality and Tourism (1), Sports(1), Health & Wellness(1), Transportation (1). This would bring our total to 38 SHSM programs, operating in 15 of our high schools.




A) Student Certification & Training (including activities) $ 135,000

To provide training opportunities, certifications, Sector Partner delivered components, experiential learning and career exploration for students in the Specialist High Skills Major programs – includes travel, certification costs, bringing in industry experts, hospitality at meetings and release time for teachers.

Teacher release timeIndustry experts, food

$ 55,000$ 50,000

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Entry fees,TransportationHospitality food

$ 25,000$ 5,000

B) Capital Equipment and Instructional Supplies $ 80,000

To ensure students in a specialist high skills major program have access to up-to-date equipment, supplies and technology (hardware & software such as myBlueprint SHSM Planner).

Learning resources Instructional supplies

Software fees and licenses

$ 60,000$ 15,000$ 5,000

C) Tracking and monitoring of completion of SHSM components $ 60,000

To provide supply days (release time) for SHSM champion teachers and other staff; as well as, meetings with other SHSM teachers, school teams and board teams.

SHSM teacher release time, guidance release time, coop and Guidance OA releaseOA certifications tracking


$ 47,000$ 9,000$ 4,000

D) Promotion and Marketing $ 20,000

To develop and produce marketing materials for parent/public information.Other supplies and services

Printing $ 18,000$ 2,000

E) Teacher Training and Partnership Development $ 35,000

To provide professional learning opportunities for teachers, including “train the trainer” programs and sector-specific conference registrations. To develop community and post secondary partnerships.


Other Supplies and Services

$ 28,000$ 5,000$ 2,000



Be Community

● Our SHSM lead, Guidance consultant, Experiential Learning consultant, and Co-op/OYAP consultant explore and develop community and post-secondary partnerships that will enhance the students’ SHSM experiences and opportunities. Partners offer certifications, job-shadowing, Co-op placements, guest speakers, and experiential learning experiences, for example field trips.

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Be Well

● We provide differentiated support and professional learning opportunities to SHSM and Guidance teachers based on the SHSM sectors offered at the schools. This support includes help with SHSM applications to the Ministry, advice about program promotion, guidance with budget, and providing networking opportunities.

Be Innovative

● Involvement in opportunities (such as the 2020 STUFF video shoots that profiled SHSM students) through our networking sessions. These include Making it in Manufacturing and Local Employment Planning Councils (LEPC) among others.

● Our ONFE partnerships continue to provide opportunities for lead SHSM teachers to meet industry leaders to establish connections for their SHSM students.

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Ref. No. G310



Student SuccessDigital TransformationGeoff Edwards310000


To support Ministry and system initiatives in the area of curriculum and academic school improvement and efficiencies through the provision of online resources and tools to monitor, support and evaluate initiatives. This digital content and digital tools reduce the need for printing resources and purchasing textbooks so that all students have access to online resources that are current and accessible for all. By providing technology for use in every classroom, all of our students have equal access to multimedia and the tools that support digital access to the curriculum.




A) Student Success resources $ 714,300

Digital resources are provided to promote innovative teaching practices and to provide digital content to students through the use of collaborative digital tools, including: online database resources and online subject specific resources supporting Science, Math and Literacy as well as Learning Commons software and resources for student research. In addition, powerful digital tools are provided to enhance and accelerate the staff and students capacity for teaching and learning, such as Hapara, WeVideo, Explain Everything and My Blueprint. Tools such as Compass For Success and Qualtrics allow for the capture and analysis of data so programs and resources can be evaluated and correlated to student success.

Access to technology is made available in all classrooms and the use of the ‘station rotation’ model is encouraged to allow for Deep Learning tasks to meet the needs of all students.

Software selection is achieved through a collaborative decision making process that is in place across the interdepartmental leadership team at the system level. This budget is in place to support the software contracts chosen and to support other software choices aligned with the receipt of specific grants made available annually through the Ministry of Education.

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B) Student success and system support tools $ 166,000

Funds to support annual renewals of tools that support student success such as parent communication tools, research tools to measure success and other tools that support students and staff that are not direct student resources.



Be Community● Many of the tools provided by the OCSB enhance the “ 6 global competencies” (6 C’s), such as communication

and collaboration of students, staff and parents. These initiatives will help develop the “6 C’s” and 21st century learning and “leveraging digital” as students dive into Deep Learning.

Be Well● Our goal is to provide the best learning experience possible for students so that they have developed confidence

in their education achievement and continue into many paths outside of school and be ready and successful for any of the paths they choose.

Be Innovative● Through “Leveraging Digital” and “Deep Learning”, the digital resources provided by the OCSB offer students and

staff the opportunities to use leading edge tools for learning, skills development, research, communication and collaboration.

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Ref. No. G313



Learning TechnologiesLearning Technologies - AcademicGeoff Edwards313000


The Learning Technologies Academic budget is primarily responsible for the sourcing and support of all education technology and software in the school board. Through a specific selection process, based on a team approach working with the infrastructure, and the applications and support sectors within the Learning Technology Department, the decisions are made to purchase hardware and software for the school board. In addition, the department is responsible for developing and supporting all staff in their use of technology with the goal of the effective adoption and integration of technology as a tool for performing their work and the changing methods necessary for continuous improvement and peak performance. Developing and supporting digital leadership across the schools and the use of digital tools to perform the required work across all departments are major goals to support the adoption of evolving technology and the shift to a more paperless environment.




A) Day to Day Operations $ 201,250

Day to day operations include professional learning for staff, in-servicing of teachers, all staff expenses, professional learning for non-teaching staff in support departments, professional learning to support teaching staff in a variety of ways across the Board, managing and repairing hardware and software and support software systems, printers, help desk systems, software for learning, etc.

Learning Technologies is responsible for approximately 30,000 devices and peripherals such as desktop computers, laptops, tablets, Chromebooks, printers, document cameras, smart phones, and Interactive Whiteboards (IWB) that are used by students and staff in all areas of the education system. The Learning Technology Department supports the technology across the Board office, meeting rooms (also at Derry Byrne Centre and TD McGee School), school offices, all school learning commons and classrooms. This responsibility includes the sourcing, installation and maintenance of the hardware and software as well as the professional development of teachers, school administration staff, all office and department staff. The department also administers the Board student information system PowerSchool/PowerTeacher, the ministry learning management system D2L, Google Apps for Education that includes the Board email, Learning Commons library software, digital messaging systems, Hapara, Raz Kids, Zorbits,

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Compass, Qualtrics, Mathletics, LaserFiche, and several other systems. It hosts the Board’s online courses, object repository, document storage, portal services, and Professional Learning Communities.

Learning Technologies provides primary support and professional learning for all staff and students. As technology expands and wireless networks allow for more devices to connect to the Internet and each other, the LT Department is responsible for introducing new technologies into the school board such as iOS devices, Android, Chromebooks, Interactive Whiteboards and Casting Solutions, 3D printers, Virtual Reality, robots etc.; also for developing and supporting job embedded professional learning for the teachers, administrators, and support staff. All this is to support the board imperative of Deep Learning, especially around the element of Leveraging Digital.

Support is divided into three areas that are coordinated through help desk software. One area of support focuses on the schools themselves and involves staff visiting schools and interacting directly with equipment and local staff. The second area of support provides online remote response mostly for software issues. This group is staffed by LAN Support Specialists, Learning Technologies Support Technicians (LTST’s) and Client Support Specialists. The last area focuses on remote support for all the system software, the LTST’s focus on in-school support and the LAN staff focus on core networking and backend solutions.

Training and Development provides product research, program development and training around new technologies being introduced to the Board and how to effectively use technology as it applies to enhancing student engagement and learning, developing future skills and changing pedagogical practices. This team is staffed by expert educators, Educational Technology Integrators, and Consultants that work directly in schools and increasingly with staff at the Board office with a focus on personalized learning for students and coordination of school board processes for digital records. The ability to use technology as a tool for teaching, learning and leading in the development of future skills, as applied to differentiated instruction, continues to be an ongoing focus for the department in the classrooms for teachers and their students.

B) Academic professional development, support and creation $ 175,000

Professional development, workshops/conferences/events, and content development.

C) Repairs $ 1,224,700

Provide for repairs and replacement of devices. This may include the fixing of items within the board using parts, sending to a third party for repair if it is a fault of the device or replacing devices as part of an overall rejuvenation lifecycle strategy. Most of this investment is in replacing SMART boards with new display technologies and seeking alternative Casting Solutions for our classrooms.

D) School staff computers and school labs $ 200,000

This is based on a five year replacement cycle and includes all teachers, including the New Teacher Induction Program (NTIP), St. Nicholas, Ottawa Catholic Reentry Program and Care and/or Treatment, Custodial and Correctional Facilities (CCTCs), school labs, support as well as Administration and unexpected replacements. The focus for this year is on NTIP, Administration, supporting ongoing new staff, including new EA’s and ECE’s, replacements and school student Chromebook investments.


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Be Community

● The department supports the balance of technology integration across schools with special consideration for the Children Support / Engagement schools, to ensure comparable levels of technology among all schools.

● The department staff encourages the use of the Internet as a window into Catholic social justice teachings. Tools are being implemented to assist with on-going communication with our community.

Be Well

● The department supports the development, deployment and upkeep of Digital Citizenship resources that promote catholic and character development as they pertain to technology such as the Samaritans on a Digital road resource.

● The department staff encourages the use of the Internet as a window into Catholic social justice teachings as support the humane use of technology as a positive force for learning and life.

Be Innovative

● Learning Technologies works with the Communications department to promote related programs such as online learning and their relationship to the Catholic Graduate Expectation and promote partnerships with other Catholic School Boards in these areas.

● Learning technologies leads the movement of Leveraging Technology with the board and other departments. The focus is to ensure staff and students have excellent resources for learning that leverage technology so students achieve success in school and when they leave.

Ref. No. G314


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Learning TechnologiesLT - Infrastructure & Enterprise SolutionsGeoff Edwards314000


The Infrastructure and Enterprise Solutions section of Learning Technologies services all users within the Board providing secured and ubiquitous information systems to support instructional and administrative functions. Collaborative teams work across the Learning Technology Department to ensure our chosen hardware and software function well and that our end-user satisfaction and continuous improvement are the focus of the work of the interdepartmental teams.

Critical components of these services include:

● Modernization and maintenance of instructional and enterprise corporate applications;● Life cycle management of server farms, network storage, workstations, laptops, mobile devices and computer

peripherals;● Development, management and refinement of the network infrastructure;● Implementation and maintenance of Board (private and public) Cloud infrastructure; and● Security, protection and monitoring of Board network-connected assets.




Basic Operation expenditures are ongoing costs of operations related to contractual expenses for cloud computing services, hosted application services, internet services, wide area network communications, administration hardware and software maintenance, repairs and relocation of networking components (cabling, wired and wireless equipment), and central equipment purchases such as specialized appliances. Basic operating costs also include consumable items such as office supplies. Initiatives that support all departments include:

A) Network Communication Services $ 431,000

Communication costs include equipment and carrier services required for connectivity of computers and networked devices at satellite sites to the Internet and Board Web Services. These include dedicated and broadband internet services provided by Internet Service Providers

Elementary and Intermediate Schools - ClassroomSecondary Schools - Classroom

Telephone SystemsNetwork repairs, fiber optic lines - Elementary SchoolsNetwork repairs, fiber optic lines - Secondary Schools

Hardware to support network communicationsCentral Offices and Administration

$ 146,000$ 111,000$ 74,000$ 30,000$ 30,000$ 30,000$ 10,000

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B) Maintenance / Subscription costs $ 1,628,075

Maintenance and subscription costs involve contractual agreements for hardware maintenance, software support, hosting services, cloud and cybersecurity services for the Board; functions including:

Student Information System (PowerSchool)Enterprise Content Management LaserFiche (Ricoh Hosting)

School Cash Online (Credit Card Transaction)Enterprise Mobile Security (Microsoft EMS E3)

Advanced Threat Protection (Microsoft EMS E5)Apply to Education (Easy Connect)

Mass Communications (West School Messenger)Payroll Software (Edsembli)

Accounting Software Maintenance (Sparkrock)Cloud Backup and Disaster Recovery (Microsoft Azure)

Human Resources Software (Edsembli)Professional Services (External Technical Support)

Early Childhood Education Registration SoftwareFinancial Software for schools (Kev Group School Cash Suite)

Teachers Performance Appraisal (Intelliga)Community Use of Facilities Booking (eBase)

Print Management Software (Papercut)Independent Education Plan software (Cardinal Software, IEP)

Virtual Infrastructure (VMWare)Uninterrupted Power Supply Maintenance (APC)

Network Attack Protection (Incapsula DDoS)Backup Software (Veeam)

Educational Computing Network of Ontario Annual Fee (ECNO)School Cash Express(Forms)

Network Performance Management Software (SolarWinds) Helpdesk

Tax Forms Modification (Cardinal Software, Planet Press)Database tools (Dell Quest Software)

$ 426,000 $ 130,000 $ 119,000 $ 103,000 $ 103,000 $ 95,000 $ 91,000 $ 88,000 $ 83,000 $ 8,000 $ 43,000 $ 38,075 $ 34,000 $ 21,000 $ 19,000 $ 16,000 $ 15,000 $ 15,000 $ 12,000 $ 11,000 $ 11,000 $ 10,000 $ 9,000 $ 7,000 $ 5,000 $ 5,000 $ 4,000 $ 2,000

C) Operations $ 217,000

Learning Technologies Department supplies, phones and professional development are included in this area.

Elementary School Principal & VP cell phonesSecondary School Principal & VP cell phones

Professional DevelopmentSupport Technician Tool Kits refresh

Office SuppliesXerox Multifunction Devices and Paper

$ 71,000 $ 42,500 $ 30,000 $ 20,000 $ 20,000 $ 13,000

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Mobile PhonesOffice Equipment Repairs and Replacement

Automobile Reimbursement

$ 12,000 $ 5,000 $ 3,500

D) Infrastructure $ 808,000

Equipment upgrade for data center, all schools and administration offices.Interactive Projectors

Data Center Server ReplacementSupport Staff Computer Replacement

$ 428,000 $ 200,000 $ 180,000

Ref. No. G230



Student SuccessLeading & LearningDeborah Kealey230000

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To advance and advocate for the formation of deep learning relationships and provide support for staff members to effectively contribute to the organization’s values and mission are key functions of the Leading and Learning Department. Department initiatives align with the board’s strategic commitments, Be Community, Be Well, Be Innovative, in the areas of equity and diversity, the programming of professional development, curriculum support, and student achievement through the provision of networks, professional learning and resources.




A) Funding to support the office of the Superintendent - Be Innovative $ 22,400

To Foster innovative learning through professional development and research to increase efficiency and improve the quality and equity of learning opportunities.

● Expenditures related to the superintendent and executive assistant.

B) Summer Institutes - Be Innovative $ 35,000

Summer learning opportunities for staff coordinated and led by OCSB staff members who design professional development sessions based on their own learning and experience.

● Coordinator salary, stipend for workshop facilitators, and miscellaneous expenses.

C) Central Meetings for Catholic Learning Leaders, Principals and Vice principals - Be Community/Be Well/Be Innovative

$ 26,500

Meetings provide an opportunity for professional development and in-depth learning on ministry of education programs and curricula

● Catholic Learning Leaders’ Meetings (10 meetings/year)● Intermediate/Secondary Principals’ Meetings (3 meetings/year)● Elementary Principals’ Meetings (3 meetings/year)● Principal Professional Learning Series (4 meeting/year)● VP Council (4 meetings/year)

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D) Environmental Education - Be Innovative/Be Well $ 22,000

To reinforce the board’s environmental stewardship approach with the objective of helping to protect the environment and conserve natural resources both centrally within our schools.

● Annual membership to EcoSchool, release days and committee meeting expenses to support environmental awareness within the curriculum: EcoSchools and the Environmental Stewardship Committee. Other expenses include: student transportation for EcoSchool Conference and travel expenses for educational consultant to attend EcoConference in Toronto.

E) Intermediate/Secondary Peace and Equity Conference and the Elementary Peace Conference - Be Innovative/Be Community

$ 14,000

Supports the development of students’ core values that are responsive to the needs and experiences of people from diverse backgrounds.

● Annual Conference for each group of students

F) Eastern Ontario Catholic Curriculum Corporation- Be Community $ 57,000

Supports the board’s membership and the superintendent contributes to the leadership of the organization as a member of the Board of Directors for the EOCCC.

● Membership fee, attendance at board meetings, and annual conference expenses for educators: release time, travel and accommodation for OCSB presenters.

G) Innovative Learning Funds - Be Innovative/Be Well/Be Community $ 125,000

Provides opportunities teachers to explore their own inquiry and foster teacher learning and leadership, specifically in the deep learning element of pedagogical practices.



Be Community

● Eastern Ontario Catholic Curriculum Corporation - membership● Central Leadership Meetings

Be Well

● Environmental Education● Intermediate/Secondary Peace and Equity Conference● Elementary Peace Conference

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Be Innovative

● Summer Institutes - Learning workshops for staff● Professional Learning Opportunities for OCSB Leadership

Ref. No. G231



Student SuccessLeadership DevelopmentDeborah Kealey231000


Aligning with the Board’s Strategic Commitments: Be Community, Be Well, Be Innovative, funds will support the creation and coordination of staff development and professional learning activities for all employees with a focus on Leadership Development, Equity, Diversity, and Inclusion, Coaching and Mentoring. We coordinate activities and partnerships with

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the following organizations to support and fund professional learning activities: OECTA, Board Unions and Non-Affiliated employee groups.




A) “Be Well” Provide opportunities of faith development for all staff $ 10,000

Catholic Education Centre - Departmental Professional Development

B) “ Be Community” Continue to develop partnerships with the wider community $ 20,000

This initiative provides for continued support and dedication to staff wellness through the A Better Me, A Better You Wellness conference as well as Non-affiliated professionals leadership development.

C) “Be Innovative” Provide effective professional learning opportunities $ 125,300

Provide challenging and meaningful professional learning opportunities for all Board personnel. Provide leadership development programs to support recruitment and succession planning. This initiative provides for a wide variety of professional development opportunities for Staff including:

Leading & Learning Journey Leading and Learning PD

Leadership Programs (Aspiring Leaders, Principal/Vice Principal Competitions & Mentoring Programs) Support Staff Professional Development (Coaching & Mentoring Programs)

$ 15,300$ 30,000$ 50,000$ 30,000

D) “Be Well” Ensure that personnel are supported by funding for professionaldevelopment opportunities

$ 10,000

CUPE 2357 Professional Development Fund



Be Community

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● Building relationships and effective communication by facilitating and coordinating the implementation of professional learning opportunities that acknowledge and promote the leadership capacity inherent in everyone while effectively contributing to the organization’s catholic values and the Board’s spiritual theme, “Seek Justice, Love Kindness & Mercy, Walk Humbly with God” are cornerstone in our department.

Be Well

● We believe that all employees should have access to varied and effective learning opportunities that promote wellness and contributes to personal and professional growth, one example would be our annual A Better Me, A Better You conference for Support Staff. The more we learn, the more we are able to meet challenges and adapt to change in our daily work.

Be Innovative

● The Leading & Learning department is committed to lifelong learning that respects the dignity of persons and celebrates their distinctiveness. Staff professional development practices that are supported by research, and learning opportunities that maximize knowledge and the transfer of that knowledge to the workplace continues to be the focus of our Mentorship and Coaching programs for all staff.

Ref. No. G232



Other Programs Supported by Specific FundingNew Teacher Induction Program (NTIP)Deborah Kealey232000


The foundation of the NTIP program at the OCSB begins with the Strategic Commitments: Be Well, Be Community, Be Innovative. The job-embedded program endeavours to provide NTIP Teachers, Long Term Occasional Teachers and mentors the professional support needed for a successful start and transition into the vocation of teaching. System personnel strive to coordinate activities and partnerships including, the Teacher Performance Appraisal (TPA) process, and beginning teacher activities with the teachers’ federation.

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A) Be Well – Provide opportunities of faith development $ 15,000

This initiative includes reflective activities conducted on what it means to be a Catholic Educator in Teacher Orientation, New Teacher Faith Retreat, and Mentor Planning Sessions. These activities include Spiritual Well-Being.

B) Be Community – Working with key stakeholders to best support our new teachers $ 30,000

In conjunction with our partners (Teacher Union, University of Ottawa partnerships, Teacher Education Advisory Committee, and University Pre-Service Educational Programs), plan professional learning opportunities and support for our new teachers i.e. NTIP strategy form, TPA process, and teacher self-identified professional learning needs. In conjunction with Certified Mentor-Coaches, offer mentors professional learning that facilitates extensive mentoring networks for NTIP teachers.

C) Be Innovative – Provide foundational and job-embedded professional learning $ 235,000

Opportunities include but are not limited to:

● K-12 Collaborative Inquiries with a specific focus on Equity, Diversity and Cultural Competency Training● Differentiated professional learning sessions based on needs including: New Pedagogies for Deep Learning,

Assessment & Evaluation, Mindful Use of Technology, Indigenous Studies, FSL and Social Studies, Numeracy and Catholic Social Teachings, Pedagogical Documentation, IEP development and implementation, Assistive Technology, Social Emotional Learning, Mental Health

● Supply coverage for job-embedded learning; ● In-school observations and visits;● Summer Institute learning opportunities

Resources to Support NTIP Professional Learning

D) Be Well – Ensure that all personnel are supported for professional development opportunities

$ 10,773

Costs to cover various professional learning opportunities to support differentiated needs of NTIP mentors and mentees. This can include but is not limited to in-classroom support, school-based learning and other support.

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Be Community

● The learning-focused relationships new teachers form with students, mentors, colleagues, principals, parents/guardians and community partners are integral to their professional growth and student learning and well-being.

● The NTIP Program has built in mentoring webs which allow for many different types of mentoring to happen.

Be Well

● The NTIP program at OCSB provides flexibility and differentiation in the support it offers to LTO teacher hires and new permanent teacher hires, and even more specifically on an individual basis in some circumstances.

Be Innovative

● Opportunities to work with other departments and central staff to provide meaningful and sustainable PD for NTIP teachers is a priority and will continue to allow the program to feature a variety of learning environments and content.

● Partnership with the Faculty at the University of Ottawa to offer professional learning communities will confirm the tenet that NTIP teachers continue learning and growing as a professional throughout teaching careers.

Ref. No. G233



Student SuccessConference FundingDeborah Kealey233000


Be Well, Be Community, Be Innovative: this budget supports attendance at innovative professional development sessions and yearly Director of Education supported conferences that embraces diversity and equity, honours the care and support for well-being and fosters deep learning. Professional learning supports leadership development at both the system and school levels with the purpose to improve learning for educators and students.


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To support contractual agreements and terms and conditions with various employee groups in the area of conference funding and professional development.

A) Teacher Professional Development $ 50,000

B) Principal/Vice-Principal Association Professional Development $ 90,000

C) Professional Development for Non-teaching Central Leadership Staff $ 25,000

D) Director’s Conference for Leaders $ 35,000

E) Director’s Conference for Vice Principals $ 23,300



Be Community

● Director’s Conference for Leaders● Director’s Conference for Vice-principals

Be Well

● Self directed professional development

Be Innovative

● Professional Development for Principals, Vice-principals, and OECTA members.

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Ref. No. G834



School OperationsInnovation DevelopmentMary Donaghy834000


To provide travel assistance for staff assigned to two schools, cooperative education programs, library or specialized programs and services to schools. Expenses related to professional development for Superintendents, as well as the operational functions of the Associate Director’s responsibilities.




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A) Staff Automobile Reimbursement $ 8,000

Ongoing support to staff assigned to two schools.

B) Professional Development – Superintendents of Schools $ 94,500

Professional and staff development, association fees and membership support for Superintendents of Schools.

C) Basic Operating Expenditures $ 5,000

Basic operating expenditures required for senior administration, as well as supplies and services required to complement the responsibilities of the Associate Director’s office.



Be Community

● Support for staff working at multiple locations.● Participation in provincial associations and learning activities for supervisory officers for implementation and

sharing with their family of school principals.

Be Innovative

● Support for membership fees and resources for professional learning to ensure access to current pedagogical practices and leadership development.

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Ref. No. G850



Continuing & Community EducationContinuing & Community Education - CentralBen Vallati850000


The purpose of this department is to provide central office administration oversight of the various Continuing and Community Education (CCE) programs, staff and expenditures.



The Continuing and Community Education Central costs include: $364,323 in central salaries and benefits, $36,400 in other supplies and services and $79,000 for administrative support services.


● Professional Development of CCE Staff

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● Management of all Elementary/Secondary and Adult ESL programs in addition and other designated CCE programs

● Promotion and marketing support of Department programs (with internal and external stakeholders), e.g. CESBA, Eastern Ontario Regional organizations, OCSB departments and principals, etc.

● Increase use of technology, automation and training support in all CCE programs● Provide workshops on topics related to Literacy and Numeracy to parents in keeping with the Ministry of

Education expectations● Liaison and reporting to various government Ministries and/or federal departments for program funding, reporting

and management

The revenue and expenditures for central costs and all continuing education expenditures are shown below:

Total Continuing Education Revenue:

Total Continuing Education Expenditures:

Salaries and Benefits Other Expenditures

Administrative support

$ 6,878,800

$ 5,660,303$ 1,143,525$ 79,000$ 6,882,828



Be Community

● Builds strong networks and connections to community partners, local and provincial organizations, and other school boards as well as reinforcing the value of Continuing Education programming within the OCSB community.

● Reinforces the value of lifelong learning within the greater Ottawa community by offering programming that is relevant, appropriate and accessible to all people from various economic and diverse backgrounds.

Be Well

● The Department offers a variety of programs that reinforce good mental and physical health, social skills and deep learning competencies in all four seasons of the year.

● Staff are encouraged to follow self-wellness and self-care, act as a member of the team, and demonstrate good health and safety practices at work.

Be Innovative

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● The Continuing & Community Education Department has developed a reputation for innovation in the areas of E-Learning, credit programs and Adult Education and Employability programs in Ontario and beyond.

● Continue to think outside the box with program development that is cost effective, timely, and often delivered in partnerships that supports K-12 education, deep learning journeys, and exemplify the OCSB Strategic commitments.

Ref. No. G851



Continuing & Community EducationSecondary Summer SchoolBen Vallati851000


To provide secondary students and adults with opportunities to earn high school credits either through Online, Reach Ahead or Credit Recovery (grades 9 and 10) during the summer months.




This program provides secondary credits to approximately 2,500 students.

2020-2021 estimated revenue: $587,979; estimated expenses, including salary and benefits: $626,679.

● Offer Reach Ahead and Online Reach Ahead courses;● Offer non-compulsory Grade 9 courses so that students entering Grade 9 have options;● Offer a credit recovery program for students in grades 9 and 10;● Offer a “Skills Builder” program for learners to improve literacy, numeracy and organizational skills;● Expand e-learning summer school courses;● Provide a cooperative education program for adult learners (Credits at Work);

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● Continue to work collaboratively with intermediate-secondary schools’ Student Services Departments to ensure updated programming;

● Insure that registration for Summer School operates effectively and efficiently.



Be Community● Promoting equity to create a safe, accepting and inclusive learning space.

Be Well● Supporting the uniqueness of each learner through a personalized plan.

Be Innovative● The leveraging of digital across the curriculum.

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Ref. No. G852



Continuing & Community EducationAfter School Literacy ProgramBen Vallati852000


To provide opportunities for day school students to improve their language, literacy and numeracy skills.


The total budget request for this department is: $ 500


This program provides remedial literacy and numeracy instruction to approximately 1,200 OCSB students from Grade 7 through to Grade 10 (non-credit). 2020-2021 estimated grant: $118,629; estimated expenditures, including salary and benefits: $81,610.

● Continue to work with individual school sites in order to address community needs;● Continue to work with Student Success – Secondary Department and intermediate-secondary schools to improve

programming;● Provide support for Literacy and Numeracy resources to schools offering the After School Literacy Program.


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Be Community

● Promoting equity to create a safe, accepting and inclusive learning space.

Be Well

● Supporting the uniqueness of each learner.

Be Innovative

● Leveraging digital to support the needs of all learners.

Ref. No. G853



Continuing & Community EducationPrior Learning Assessment Review (PLAR)Ben Vallati853000


To provide opportunities for adult assessment of prior learning as mandated by the Ministry of Education.


The total budget request for this department is: $ -


● This program will provide approximately 300 equivalency assessments.● PLAR provides mature learners with an opportunity to gain credit for life experiences and past learning.

2020-2021 estimated grant: $37,800; estimated expenses, including salary and benefits: $21,600



Be Community● Promoting equity to create a safe, accepting and inclusive school community.

Be Well

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● Supporting the uniqueness of each learner.● Co-constructing a personalized learning plan.

Be Innovative● Providing a student-centred approach to PLAR.● Provide course work that is available via D2L/Brightspace.

Ref. No. G854



Continuing & Community EducationSecondary International LanguagesBen Vallati854000


To provide secondary students:● Opportunities to learn a second language in addition to English and French;● Opportunities to earn high school credits in language courses that are not available at their day school;● Skills to prepare students for post-secondary studies.


The total budget request for this department is: $ 1,000 This includes the following major initiatives or activities:

This program provides credit courses in international languages to approximately 360 students.

2020-2021 estimated grant: $132,658; estimated expenditures, including salary and benefits: $150,907.

During this program, meaningful professional development is also provided for teachers, especially in the areas related to Deep Learning and leveraging digital.

Strategic Commitments: Our department supports the Strategic Commitments in a variety of ways. Here are some tangible examples:

Be Community

● We embrace diversity and promote equity through teaching and fostering a global awareness and understanding of other languages and cultures.

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Be Well

● Supporting the uniqueness of each learner. ● We incorporate wellness into our children, youth and secondary programs by offering programs for a variety of

interests while making Saturday learning very engaging.

Be Innovative

● Leveraging digital across all programs. Ref. No. G855



Continuing & Community EducationElementary International LanguagesBen Vallati855000


To provide elementary students (JK-Grade 8) language instruction in a second (third), heritage or indigenous language within a deep learning environment. Students get the opportunity to learn or improve language skills, while developing cultural awareness and global competencies. It also can assist students to think differently and experience communicating in an alternate format. Saturday classes are taught by part-time instructors who are fluent in the language. The schools work closely with the language communities to deliver a rich, relevant and comprehensive program to help reinforce fluency and competency in the different languages to prepare them for the International Language Credit program after grade 8 or for travelling purposes.



This program provides elementary international languages (IL) instruction to 2,650 students.

The total estimated grant for 2020-2021 is: $670,832 and estimated expenses, including salary and benefits: $593,784.


● Opportunities for children and youth to receive language instruction in 24 languages at 10 school sites across greater Ottawa, including possible expansion to offer one or more indigenous languages, based on needs identified in the community and availability of instructors;

● The International Languages program provides opportunities for deeper learning. This is demonstrated in activities around learning competencies that help develop character, citizenship, critical-thinking skills, collaboration, creativity and focusing on communication. The program, by its very nature, integrates equity and inclusiveness;

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● Opportunities to celebrate cultural traditions at events for Lunar New Year festivities, UNESCO’s International Mother Tongue Day (Feb. 21st), as well as Education Week and individual site activities (e.g. Spelling Contests, etc.);

● Full integration of PowerSchool for electronic registers and expand capacity of staff to address increased changes in registration and report card processes and work loads;

● Continue to work closely with Parent Advisory Groups, Embassies, and cultural groups to promote the IL program and key events in the language/ethnic communities;

● Continue to offer professional development opportunities for part-time I & IL staff in deep learning, pedagogical in-service training, including ongoing Health and Safety training.



Be Community

● Working with Parent Advisory Groups and community volunteers from the Linguistic Community to enhance the cultural and artistic aspects of the International Languages program and reinforce global competencies.

● Establish, interact and maintain relationships with Embassies and Consular staff connected to the languages we deliver in the International Languages program.

Be Well

● Many of the language classes incorporate opportunities for movement and artistic expression in the classroom or in the school gym which contributes good physical and mental health.

Be Innovative

● The Instructional staff use technology, varied pedagogical approaches and creativity to make language learning fun and interesting which helps students want to complete elementary and secondary credits in a language.

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Ref. No. G856



Continuing & Community EducationSummer School International & Indigenous Languages (Elementary)Ben Vallati856000


To provide elementary students (JK-Grade 8) language instruction in a second (third), heritage or indigenous language in the summer. This daily program allows students an opportunity to learn or improve language skills in an immersive environment five mornings a week in July. Students attend daily morning language classes for four weeks and have the chance to become immersed in language and culture in a fun learning environment that promotes global citizenship and deeper learning. Many of the sites provide further immersion opportunities after class via community-based camps run in the schools. The program is funded by the Ministry of Education.



This program provides elementary international and indigenous language instruction to 1,250 students.

The total estimated grant for 2020-2021 is: $209,512; estimated expenses: $154,141 and includes the following major initiatives or activities:

● Relevant and fun learning program in an additional language. Students can participate in optional afternoon language camps offered by community groups offering full day quality care that includes skill building language and conversation practice, sporting, artistic and cultural activities;

● Five locations in Ottawa, Kanata and Nepean offering language instruction in 12 - 15 languages to elementary students weekday mornings from 9:00-11:30 a.m.;

● Integration of deep learning, global citizenship and cross-cultural appreciation within the curriculum for each language.



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Be Community

● Working with various linguistic community groups who provide afternoon camps (often in a particular language) reinforces the International Language and offers full-day quality supervised programming.

● Community is included with special events, like speech contests, guest speakers of the language on various topics, and information about community services, for example like presentations by the Fire department, special foods in the culture or holidays, special performances, etc.

Be Well

● Lots of physical activity breaks and games in the school gym, outdoors and in the classroom provides children with opportunities for learning language while being active.

Be Innovative

● The International Languages Summer program allows for many opportunities to learn and practice language through arts, crafts, dance and fun activities like magic shows, science presentations, dress up days, and ice cream days.

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Ref. No. G858



Continuing & Community EducationEnglish as a Second Language (ESL) - OutreachBen Vallati858000


To provide opportunities for adult immigrants, refugees, and international visitors to learn and improve their English language skills, while learning about Canadian social, educational, cultural and historical life. Some adult learners will be better able to pursue Canadian citizenship or find employment as a result of more fluency. The OCSB offers a variety of English as a Second Language (ESL) classes ranging from General English, ESL Literacy, ESL/ Employability Skills and Academic Preparation Skills. In line with the OCSB Deep Learning pedagogical practices, the Adult ESL program provides a range of experiential learning opportunities using a Communicative Language Approach that includes aspects of the 6 C’s: Collaboration, Character, Citizenship, Critical Thinking, Communication and Creativity. This program is funded by the Ontario Ministry of Children, Community and Social Services (MCCSS).



This program provides ESL instruction to over 4,350 unique adult newcomers to Canada and naturalized Canadian citizens.

The total estimated Grant for 2020-2021 is: $3,875,984; Estimated expenses, including salary and benefits: $3,702,187.


● Make 2 Intake instructors full time 30 hour/week (from part-time 21 hours/week) to more accurately reflect demands of the role on their time, thereby reducing the amounts for extra work hours every month. This will result in 3 fulltime Intake instructors working to cover four schools and night school at 4 locations;

● Provide PD days and PD opportunities for instructors and administrators using Portfolio-Based Language Assessment (PBLA), the Canadian Language Benchmarks, and OCSB Health & Safety training and help instructors improve their technology skills for administration and teaching;

● Provide ESL instruction for Special Needs newcomers especially Deaf learners and ESL Literacy learners who are illiterate or have minimal literacy/language in English and require both conversational, literacy and basic pre-employment instruction;

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● Refer newcomers to language assessment at for YMCA (the Centralized Language Assessment provider in Ottawa) and register/track learner progress in the HARTS database (the provincial database for the Ministry who fund the program via ADEs) and who refer many immigrants back to OCSB after assessment;

● Provide free childcare for toddlers and preschoolers at two adult ESL schools while adult immigrants attend classes (in partnership with OCSB Early Learning Services);

● Revise and adjust site supervision, plus refine areas of responsibility to best meet program needs after the closure of Queen of Angels in June 2020;

● Provide settlement and counselling to facilitate ESL learners access to employment and education pathways at St. Nicholas Adult High School or at post-secondary institutions;



Be Community

● Work with a wide variety of Settlement Agencies, social and health agencies in the Ottawa area to provide ongoing support and cross-referrals to refugees and immigrants in Ottawa.

● Liaise with Refugee Sponsorship Groups, Refugees 613, OLIP (Ottawa Local Immigration Partnership) and Francophone organizations to provide coordinated systems level support and services to newcomers in Ottawa.

● Provide opportunities and ways for learners to learn about how to participate in community activities as part of their settlement and integration.

Be Well

● Provide welcoming, supportive, respectful school environments for adults who are building new lives in Ottawa, with or without their families, and from all walks of life, countries, religious and heritages.

● Encouraging good health and good practices in daily lives through educational themes and topics relevant to living in Canada and the Ottawa area.

Be Innovative

● Develop new partnerships within the community, OCSB school communities and pathways to assist newcomers to reach their goals as quickly as possible.

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Ref. No. G859



Continuing & Community Education (CCE)Tuition Based ProgramsBen Vallati859000


To provide a number of high interest, non-credit and certificate fee-for-service training and general interest activities to the Ottawa community. The offerings are targeted at all ages at various locations in the region throughout the calendar year including:

● Christmas, March Break and Summer Camp programs available to elementary students and their families;

● Partnerships with community groups to offer Saturday tuition-based cultural programs after the morning International Language program throughout the year;

● MTO approved Beginner Driver Education Certificate Training provided to secondary students;

● General Interest Courses for a variety of ages and interests in the community.



This program provides tuition-based courses and special programs to 6,100 adults, youth and children.

2020-2021 estimated fee revenue: $1,135,000; estimated expenditures, including salary and benefits: $1,072,197.


● Expand current certification courses for both youth and adults to better prepare them for work, learning and life.

● Coordinate community-based facilities / activities / events for CCE in collaboration with other Board departments for Saturday International Language, ESL and tuition-based programs.

● Further develop new course offerings to meet changing community demands.

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Be Community

● Build strong relationships with a variety of community groups, service providers and businesses.● Offer programs that allow students to participate in the community and expand their horizons.

Be Well

● Provide opportunities for fitness and active healthy lifestyles for different ages and abilities.● Work with community groups to offer safety training and best practices in Tuition-based programs.

Be Innovative

● Develop new course offerings based on identified community needs and changing lifestyles.

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Ref. No. G860



Continuing & Community EducationLanguage Instruction for Newcomers to Canada (LINC)Ben Vallati860000


The LINC program aims to provide instruction in English as a Second Language (ESL), cultural and community awareness for adult newcomers to Canada. Learners include Permanent Residents to Canada, Government-Assisted Refugees (GARs), Privately Sponsored refugees (PSRs) and Blended Visa Office Refugees (BVORs). Immigration, Refugees and Citizenship Department (IRCC) funds the program. It allows newcomers to learn or improve their English and fluency in listening, speaking, reading and writing to help them integrate more easily into the Ottawa community. The LINC program includes work with Learner Portfolios, basic computer skills, celebration of Canadian holidays, information about daily Canadian life and culture (including the education system) and history to help prepare learners to apply for Canadian Citizenship.


The total budget request for this department is: $136,306

The grant from IRCC for 2020-2021 in the amount of $608,422 covers expenditures, as well as salary and benefits, that can be directly attributed to the LINC program, and includes the following major initiatives or activities:

● Delivery of English Language instruction classes at four OCSB schools: St. Joseph’s Adult, St. Patrick’s Adult, and both St. Nicholas Adult High School locations;

● Increase employability supports/training, expanded use of technology for learning and other resources for Deaf adult learners in the LINC for Deaf class (who must learning American Sign Language and English to be able to integrate into the Hearing and Deaf communities);

● Continued use of Portfolio-based Language Assessment (PBLA) for LINC learners so that every learner can better manage their language learning and show evidence of language competency and proficiency and modifying administration of PBLA processes to meet national standards now required of programs;

● Provide Professional Development to LINC instructors during the year, PD workshops throughout the school year opportunities for some instructors to attend the provincial TESL Ontario conference in Toronto.

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Be Community

● Build and maintain partnerships with service organizations, Settlement and Healthcare agencies, social services and the City of Ottawa to ensure learners receive the best support while in school.

● Work within the St Nicholas Adult High School community to help improve language, build friendships with other adult learners, and to join in various school events and celebrations, including the Christmas Turkey lunch each year.

Be Well

● Provides access to Settlement Workers in schools, guest speakers, and opportunities to explore pathways to complete high school, pursue post-secondary studies or to work in their fields.

Be Innovative

● Continue to develop teacher resources within the LINC for Deaf program, where little resources exist in Canada.● Pilot a technical lead instructor role to support LINC instructors’ use of technology for learning.

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Ref. No. G861



Continuing & Community EducationAdult Literacy and Basic Skills (LBS)Ben Vallati861000


The LBS program aims to deliver literacy instruction and academic skills preparation to adult learners, many who have had interrupted or fractured education. The LBS program helps learners develop individual learning plans based on provincial competencies (“Milestones”) to enable them to follow one of these Pathway Goals:

● Completing a high school diploma at St. Nicholas Adult High School. ● Accessing further education / training opportunities including occupation-specific training and trades.● Improving access to work opportunities.● Upgrading literacy, numeracy, digital literacy and focused work and employability skills.● Developing and reinforcing basic life skills to foster greater independence.

This program is funded by a contribution agreement from the Ontario Ministry of Labour, Training and Skills Development (LTSD) and is free to Ontario residents over the age of 18.



The LBS grant of $432,521 for 2020-2021 covers expenditures, including salary and benefits that include the following major initiatives or activities:

● Providing LBS instruction to adults using 1:1 facilitated differentiated learning and small group instruction;● Delivering occupational readiness and pre-employment training;● Provide streamed classroom opportunities focused on the Pathway Goals described above;● Creating individualized Learning Plans, helping identify learner goals;● Provide experiential learning opportunities and exposure to a wide variety of community resources, volunteering,

guest speakers and health and safety certifications;

Be Community

● Work with community shelters, Employment Ontario, City of Ottawa and other social service agencies to recruit and support adults who have made the decision to return to school via the LBS program.

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● Provide opportunities to make learners aware of community resources/supports, museums, and employment and study options in Ottawa through classroom work and field trips in the community.

Be Well

● Encourage healthy living, providing a supportive environment in St. Nicholas Adult High School with the Breakfast Club, student-run Coffee Club, Emergency Food Bank, and Clothing Cupboard.

● Help learners develop self-confidence in their abilities that allows them to develop good study/work habits and find the pathway to reach their goals, whatever those may be.

Be Innovative

● Continue to develop partnerships with employers and offer unique occupational learning opportunities with job placements in the LBS program, building on the success of the Custodial Training, School Bus Driver Preparation, Retail Training, and Computer Boot Camp courses.

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Ref. No. G213



Student SuccessEarly Learning Services - Supported School ReadinessShelley Montgomery213000


The purpose of this fund is to improve student achievement and transitions for students in identified schools.




Supported School Readiness Programs: Designated schools are provided with transition (home to school) support for all junior kindergarten students and new to school senior kindergarten children.



Be Community

● This program utilizes the expertise and talents of the Home Child Care Network in our community to assist children and families new to the K program in the transition to school.

Be Well

● This program aims to reduce anxiety associated with the first year of school for both children and their parents.

Be Innovative

● This program is unique to the OCSB and the envy of many Boards!

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Ref. No. G214



Student SuccessEarly Learning Services - Administration CostsShelley Montgomery214000


Administration of all Board Child Care and Extended Day Programs.


The total budget request for this department is: $ 6,700 This includes the following major initiatives or activities:

Daily management of Extended Day (Before and After School) Program, ESL preschool programs, EarlyOn centres and the Supported School Readiness Program (SSRP). The department also provides administrative support to 20 programs offered by the Ottawa Catholic Child Care Corporation.



Be Community

● ELS uses the resources of the OCSB (Supply Chain & Risk Management, Communications, Planning & Facilities, Leading & Learning, HR and Continuing Education) to support the children, families and staff of our programs. We also seek professional development for staff and special visitors / field trips for programs in our larger community. These relationships help to provide the administrators and users of our programs with the best experience possible.

Be Well

● ELS supports a great many staff in programs located in our schools. We strive to support them all in their journey of self-reflection and self-care as Educators. We do this through professional development opportunities, access to supportive Coordinators and frequent celebration of their hard work.

Be Innovative

● ELS consistently reflects on practices and procedures to ensure we are maximizing our resources and providing the best and most current experience for children, families and staff.

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Ref. No. G450



Other Programs Supported by Specific FundingExtended Day Program - Early Learning ServicesShelley Montgomery450000


To provide an Extended Day (before/after school) program in keeping with Ministry of Education expectations regarding Full Day Early Learning. Funds are generated through parent fees and municipal fee subsidies.




Extended Day Programs operate with a recreational/educational focus. The daily program plan is developed by the staff and children and reflects the developmental needs and interests of the children in the group, aligned with the Board’s strategic commitment to “Be Well”. Activities may include group games/sports, arts and crafts and drama. Program plans are developed by staff based on the interest of the participants and are changed as necessary. A light nutritious snack is provided both in the morning and in the afternoon.



Be Community

● EDP children are encouraged and supported to build community within their small groups and larger programs as a whole. This process lends itself to mindsets of inclusion and mentorship.

Be Well

● EDP children are provided with safe places within the often busy programs where they can deal with upset and / or regroup and relax after a long day at school.

Be Innovative

● EDP staff have been set up with online ordering and delivery of groceries in order to reduce mileage costs and maximize administrative time.

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Ref. No. G161



Business AdministrationFinanceLisa Schimmens161000


The purpose of the Finance Department is to provide accounting, payroll, budget and financial services to ensure:

● An effective system of internal controls is maintained;● Discharge of statutory and regulatory responsibilities;● Prevention and detection of fraud and error;● Safeguarding of financial assets;● Timely preparation of reliable financial information;● Expenditures are authorized and are for the purpose intended.




● Preparation and implementation of the Board’s annual budget.● Provide direction and consultation to Board staff and trustees in all budget and finance related matters.● Further enhance the communication process surrounding the entire budget process.● Provide treasury services and serve on the boards for OSTA and CEFO.● Acting as the host board for the Ministry of Education’s internal audit initiative.● Provide primary staff support to the Board’s audit committee.● Develop, implement and evaluate internal control systems.● Oversee and coordinate the preparation of all financial reporting including all interim and audited financial

statements and reports.● Ongoing development and review of financial policies and procedures.● Ensure legislative requirements are implemented.● Development and implementation of audit plan for school funds.● Implementation of further technological efficiencies.

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Basic Operating Expenditures $ 47,000

This budget is used for basic operating expenditures of eight staff members which includes the operating expenditures for the Superintendent of Finance and Administration’s Office. Basic operating expenditures for the Payroll and Accounting functions are held separately in budget 162 and 163 respectively.

Office supplies and services, printing, telephone and replacement of furniture and equipmentExpenditures for staff memberships in associations of school business officials and professional

accounting institutesTemporary assistance

Executive professional development, other professional development and Board business travel costs

$ 16,300

$ 6,500$ 5,000

$ 19,200



Be Community

● Ensuring that all stakeholders have input into the budget process.● Providing financial services for the Catholic Education Foundation● Hosting the Ministry of Education’s internal audit initiative

Be Innovative

● Implementation of new efficient financial systems● Implementation of effective processes.

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Ref. No. G162



Business AdministrationAccountingLisa Schimmens162000


The Accounting function is part of the Finance Department and provides accurate, timely, and effective accounting services for the Board and the Catholic Education Foundation of Ottawa (CEFO). Specifically, Accounting coordinates the development, maintenance, and use of the computerized accounting system that effectively records all Board and CEFO financial transactions.




● Continue to maintain and enhance the computerized accounting system that effectively and efficiently records all Board financial transactions related to accounts payable and accounts receivable, purchase commitments, school budgets and bank reconciliations.

● Prepare financial statements for the Catholic Education Foundation and assist the Manager of Finance in the preparation of the Board’s audited financial statements.

● Maintain detailed account analyses and year-end working paper files.● Develop financial reporting to meet changing needs.● Prepare regular interim financial reports and information for presentation to the Board.● Create and maintain specialized financial reports for distribution to program departments and schools.● On an ongoing basis, prepare and distribute financial reports and information, useful for management decision-

making and satisfactory for external reporting requirements that comply with the general principles of comprehension, relevance, accuracy, comparability, and timeliness.

● Enforce strict budgetary and accounting system controls.● Responsible for security access to the accounting system.● Staff participation on various committees for the purpose of implementing new policies and procedures.


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This budget provides day-to-day operations expenditures for the Board’s Accounting function, which consists of seven staff members.

Office suppliesPrinting costs for forms

Miscellaneous other supplies and services, travel, and professional development

$ 3,300$ 3,500$ 8,700

Report Writing $ 20,000

Other contractual services to write reports from the accounting system.



Be Community

● Support school and departmental staff in the upkeep and operation of our accounting system.● Investigate and Implement process changes to assist end users ease of operations and queries.

Be Innovative

● Continually research and implement software solutions to aid in providing useful and relevant information for management.

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Ref. No. G163



Business AdministrationPayrollLisa Schimmens163000


Payroll, as part of the Finance Department ensures accurate and timely processing of payroll for over 8,950 full, part-time, term and casual employees in accordance with nine different unions or association collective agreements, provincial and federal legislative requirements and Board Policies. The Board incurs approximately $489 million in annual expenditures for payroll and benefits. Payroll coordinates all aspects of payroll, pension and benefit services for the Board. Other payroll services include the creation of both ad-hoc reports and reports for cost analysis to board departments and outside agencies. (Human Resources, Unions and Associations, Ministry of Education and the Government of Canada).




● Interpret and implement new and existing changes resulting from collective agreement settlements, legislative and statutory changes.

● Communicate new legislation, new policies and procedures, contract settlements, and deadlines for submissions to Payroll to Board departments and employees.

● Develop and implement procedures and programs to optimize the efficiency of the automated human resource and payroll system (K212) and to respond to internal and external changes (tax changes, both at the federal and provincial level, pension changes).

● Develop and train Payroll employees with respect to new and existing practices and procedures that will meet the current terms negotiated or the ramification of newly passed legislation.

● Consult with other board departments and develop Payroll Schedules and Benefit Schedules.● Ensure remittances to external agencies (Canada Revenue Agency, Family Support, Credit Union) are correct and

remitted on a timely basis.● Reorganize the Payroll staff to redistribute workload and increase efficiencies regarding the flow of information

within the department.● Continue with the new paperless initiative and automated workflows in association with RICOH and Laserfiche.

This budget provides for the basic operating expenditures for Payroll, which consists of eight staff members.

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Operating Expenses $ 12,000

Professional DevelopmentOffice supplies and services

Printing (T4 envelopes)Other supplies and services

Temporary assistanceProfessional memberships

Application software

$ 3,000$ 3,750$ 250$ 2,900$ 1,000 $ 1,000$ 100

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Ref. No. G164



Business AdministrationSupply Chain & Risk ManagementLisa Schimmens164000


The purpose of the Supply Chain and Risk Management Department is to ensure that the purchase of goods and services is accomplished in a timely and cost-effective manner, and in compliance with the controls provided in the policies and procedures adopted by the Board.




● Maintains a catalogue system and department portal in Google to facilitate the purchase of supplies, furniture, equipment and services.

● Maintains and supports all purchasing and electronic ordering systems within the Board (i.e. Microsoft Dynamics NAV Financial System including requisition/purchase order management functions).

● Prepares RFx documents (Request for Proposals, Tenders), requests for pricing/proposals or quotations and related terms, conditions, specifications and scope of work on behalf of the Ottawa Catholic School Board.

● Reviews, assesses and develops joint tenders and procedures in cooperation with all school boards in the City of Ottawa, as well as other agencies.

● Takes responsibility as the “Lead Board” on a given list of commodities and services on behalf of local school boards and other public agencies on an on-going basis.

● Provides information and guidance in the acquisition of equipment, supplies and furnishings for schools and administrative departments’ needs and for new school construction.

● Cooperates with purchasing personnel from other regional public agencies in acquiring such items as natural gas and other products/services.

● Responsible for on-going review and revision of Board supply chain and risk management policies and procedures.

● Works with Finance and Learning Technology Departments to implement further efficiencies in the purchasing function.

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● The Manager is responsible for the Board’s Insurance (OSBIE) portfolio (liability, property, crime, boiler and machinery, data security, automobile and travel accident, school council and voluntary student accident insurance).

Supply Chain and Risk Management personnel are members of professional purchasing associations such as the Ontario Public Buyers Association (OPBA). The Manager is a member of the Ontario Association of School Business Officials (OASBO) and sits on their OASBO Supply Chain Management Committee. The Manager also sits on the Ontario School Board Insurance Exchange (OSBIE) Member Advisory Group. Participation in these Associations’ annual conferences, symposium, workshops, seminars and committee meetings is necessary to ensure the supply chain and risk management personnel are kept up-to-date with the latest trends and developments in the field of procurement and in particular within a public environment. Networking with other supply chain and risk management professionals through professional associations such as those listed above is invaluable in the day-to-day activities of a Supply Chain and Risk Management Department.


Printing costs for department forms, catalogues, business cards, etc.Office supplies

Temporary assistanceProfessional development

Professional membershipsOther various expenses (i.e. travel, courier services, repairs, misc. contractual services, etc)

$ 700$ 1,000$ 1,300$ 9,000$ 2,100$ 9,700

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Ref. No. G166



Business AdministrationHuman ResourcesSteve McCabe166000


The purpose of the Human Resources Department is to provide system support in the following areas: Teaching Personnel

● Coordinate the recruitment, hiring and staffing of all teaching personnel including: teachers, occasional teachers, department heads, consultants, coordinators, vice-principals and principals.

● Responsible for the ongoing staff allocation, transfer process and overall staffing cycle. Administration and Support Personnel

● Coordinate the recruitment hiring and staffing cycle with all departments on all matters related to administrative and support personnel.

Operations

● Responsible for processing and record management related to: salary, leave and benefits for all staff. Labour Relations

● Negotiation, interpretation and implementation of six collective agreements with different bargaining units; and the terms and conditions for two employee groups.

● Assist in the mediation of staff disputes, concerns, grievances and arbitrations. Wellness

● Responsible WSIB & LTD claims, sick leaves, return to work programs and accommodations, harassment complaints and ergonomic assessments.

Legislated Requirements

● Process and maintain criminal reference checks and offence declarations for all employees and service providers; and maintain performance appraisals, for all staff.

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A) Temporary Assistance $ 2,500

Funds are used to provide support during peak periods in all areas of the department including recruiting, staffing, administration of salaries, leaves and benefits as well as the general operations of the department. Temporary assistance is also required to assist with Ministry of Education regulations or directives.

B) Labour Relations $ 20,000

Expenses are related to Provincial and local contract negotiations, grievances, arbitrations and mediations; Labour-Board-Management (LBM), Joint Consultation Committees (JCC), Benefits Advisory Committee Meeting.

C) Professional Development $ 9,500

Funds are used to provide ongoing professional development to support a learning community within the Human Resources Department and to remain current with changes in areas; such as labour law and legislation, human rights, accommodation and wellness. Staff participate in conferences, seminars and workshops including: Ontario College of Teachers, Labour Relations, IPPS (H.R. software), current Human Resource issues, Ontario Association of School Business Officials (OASBO), Ontario Catholic School Board Officials Association (OCSBOA), legal seminars, and Council of Senior Human Resources Officials (COSHRO).

D) Medical Assessment - Professional Fees $ 15,000

To cover costs of employee re-entry into the workplace such as: independent medical examination, psychological assessments, consultation fees, boundary and communication courses and workshops, OESC license fee and IT licensing fee.

E) Recruitment of Staff $ 52,500

Funds are used to provide support for the recruitment of all staff (Teaching and Non-Teaching) including the interview process for Occasional Teachers, the Long Term Occasional Roster; including costs for advertising, attending job fairs and the interview/screening process.

F) Basic Operating Expenditures $ 57,000

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Funds are used to provide storage and retrieval of archived personnel files, meeting expenses, reference materials, printing, travel expenses, telephone costs, office supplies, furniture and equipment and computer technology.

G) Collective Agreement Provisions $ 33,000

Costs associated with administering reimbursement of Religious Education Part I, as per the teachers (OECTA) collective agreement, as well as, reimbursement of police record checks for educational assistants and early childhood educators as per CUPE collective agreement.

H) Liability Insurance & School Boards' Co-operative Inc. $ 75,000

Liability insurance, WSIB claim management & support in Disability Management & Health and Safety. This service will reduce our liability risk and our legal cost for WSIB representation.



Be Community

● We engage the community in our recruitment strategy by attending job fairs as well as opening our doors for the community so they understand who we are and why we are a great employer.

Be Well

● Our department surveys OCSB staff for ideas for their workplace wellness which is then put in place with the wellness fund.

● Our wellness team ensures that staff are well equipped and ready to return to work.● We have launched in 2019-2020 a new Employee and Family Assistant Program.

Be Innovative

● The HR Department has been and is still innovative with its implication with Laserfiche by eliminating paper and creating workflows for different processes.

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Ref. No. G167



Business AdministrationAdministrative ServicesLisa Schimmens167000


To ensure that the Public and Board schools and departments are provided with exceptional and courteous reception services at all times. Under the direction of the Manager of Supply Chain and Risk Management, Administrative Services ensures efficient and timely operation of mail services (internal/external courier and Canada Post) for Board departments and schools.




With a staff of three, Administrative Services has a budget that provides for the basic day-to-day operating expenditures necessary to deliver quality reception, mailroom/courier services at the Catholic Education Centre (CEC).


Internal courier service between C.E.C. and schoolsPostage costs

Lease cost for mailroom equipment (postage machine, meter, and scale)Estimated cost recovery from departments and schools for mailing services rendered

Temporary assistance - clericalProfessional development

Office supplies, other supplies & services, furniture & equipment repairs and replacement, etc.

$ 87,375$ 44,300$ 11,200$ (49,180)$ 10,000$ 1,000$ 21,905

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Ref. No. G170



Business AdministrationInternal AuditLisa Schimmens170000


The Ministry of Education announced in March 2009 that it would fund the establishment of internal audit services for Ontario school boards. Such services are to be provided through a regional based audit service model administered by a “host board” in each of eight regions across the province. The Ottawa Catholic School Board is the “host board” for the Ontario East Region consisting of nine Eastern Ontario school boards and receives funding from the Province of Ontario to fully recover the cost of all salary and non-salary expenditures related to this initiative.



The objectives of this initiative are to:

● Conduct two engagements annually at each of the nine schools boards in the Ontario East region.● Complete follow-up procedures for all school boards, as the recommendations are due.● Promote efficient use of resources through a cohesive region-wide audit plan, a risk-based approach to auditing,

benchmarking between school boards and increased use of technology.● Share leading practices in internal audit and risk management.● Ensure equitable distribution of resources in the Ontario East Region, taking into consideration sizes of boards in

the region and geographic coverage of the region.

The major activities of the Internal Audit Department include:

● Plan and conduct audit engagements and follow-up procedures.● Present audit observations and recommendations to each of the nine school board’s audit committees in the

Region.● Provide an independent assessment and evaluation of the internal controls, risk management and business

operations of the school boards in the Ontario East Region.● Build and maintain collaborative and effective working relationships with senior board business officials, audit

committees and other stakeholders.

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● Conduct special projects and studies, where resources allow, upon Management’s request.● Liaise and collaborate with other Regional Internal Audit Teams.


The Internal Audit budget is used for basic operating expenditures for the Ontario East Regional Internal Audit Team, comprised of an Internal Audit Manager and three internal auditors. Included in departmental expenditures are:

Professional feesOffice supplies

Professional developmentProfessional memberships

Travel costsTelephone

Software fees and licensesFurniture and Equipment

Other supplies and expenses

An administration allocation of 10% of the budget ($58,970 for the 2020-21 budget) is provided to the host Board outside of the departmental expenditures.

$ 100,000$ 4,000$ 10,000$ 5,000$ 24,000$ 2,000$ 8,500$ 2,000$ 1,000

The IA expenditures are as follows: The expenditures will be funded as follows:

Salaries & benefits (4 staff)Departmental expenditures

Administration allocationTotal IA expenditures

$ 499,580$ 156,500$ 58,970$ 715,050

2020/21 IA funding allocationDeferred revenues

Total Internal Audit revenues

$ 589,700 $ 125,350$ 715,050



Be Community

● Develop a cohesive audit plan for all nine school Boards in the Ontario East Region.

Be Well

● Engage in collaborative leadership.

Be Innovative

● Investment in training and usage of data analytics software. ● Use of new communication technology.

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Ref. No. G171



General AdministrationCorporate AffairsHilary Close171000


The purpose of the Trustees cost center is to provide for the following expenditures:

Membership in national and provincial associations / organizations; conference costs; telephone, internet and computer requirements; kilometrage and other travel related expenses for meetings; office supplies; and other supplies and services including: printing, courier costs, catering / refreshments supplies for Board meetings, and Ottawa Election Audit Committee Fees.




A) Association Membership Fees (Annual) $ 176,840

Ontario Catholic School Trustees’ Association (OCSTA), including OCSTA/F.A.C.E. LevyCentral Bargaining Fees

$ 129,513$ 47,327

B) Trustee Professional Development Fund $ 53,000

Conference Allowance, i.e. Ontario Catholic School Trustees’ Association (OCSTA), Canadian Catholic School Trustees’ Association (CCSTA):

Chairperson and Vice-Chairperson (2 x $4,500)Trustees (8 x $4,000)

Community Engagement – Trustees (10 x $1200)

$ 9,000$ 32,000$ 12,000

C) Trustee Administrative Operating Expenditures $ 36,460

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Preparation, printing and distribution of all documentation pertaining to the deliberations of Board of Trustees including Board and Board Committees, as well as courier costs

Kilometerage and other travel related expenses for meetingsTelephone (landline / cell), internet fees

$ 1,460 $ 20,000$ 15,000

D) Other Supplies and Services $ 31,050

Catering and refreshment supplies for Board Meetings, Public Forums, special Board-wide EventsOffice Supplies

Ottawa Election Audit Committee Fees - yearly

$ 29,500$ 500$ 1,050

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Ref. No. G172


Functional area:Name of Department, Program or Service:SuperintendentDepartment number:

General AdministrationAdmissionsBen Vallati172000


Ensure student admissions are processed in accordance with Board Policy, the Education Act and the Federal Immigration and Refugee Protection Act. Verify student registrations and changes in order to ensure students are eligible to attend through school support or other sources. Maintain approval process and proper reporting for Ministry of Education grant or tuition fee purposes. Provide ongoing billing and collection of tuition fees chargeable to Out-of-Province and Out-of-Country pupils; development and implementation for recruitment of international students.





Clerical assistance to provide support to the International Student registration and the Summer Registration Centre; support also provided to Family Welcome Centre during peak registration times.

B) Professional Development $ 500

Membership fees to CAPS-I (Canadian Association of Public Schools International)

C) Other Supplies and Services, including Corporate Development $ 1,000

Preparation and distribution of forms and documents pertaining to the Admissions Department

D) Basic Operating Expenses $ 2,000

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Be Community

● Ensure our admissions process is welcoming to our students and families.

Be Well

● Assist school staff with any requests regarding the admission of students.

Be Innovative

● Refine the admissions process with the student in mind.

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Ref. No. G174



General AdministrationGeneral Administration - OtherLisa Schimmens174000


The purpose of the General Administration cost center is to provide for:

● Expenditures that are required by statute to be incurred by the Board● Expenditures that are general and/or administrative in nature and hence benefit the system as a whole● Legal and Other Professional Fees




A) Statutory Requirements $ 756,000

The Ottawa Catholic School Board is obliged by the Education Act of Ontario to appoint Auditors to conduct Board and school audits ($81,000) and provide for liability insurance and legal insurance coverage ($675,000) which is via the Ontario School Boards’ Insurance Exchange. The Ottawa Catholic School Board has been a member of the Ontario School Board Insurance Exchange (OSBIE) since its inception in 1987. A reciprocal insurance company licensed under the Insurance Act, OSBIE insures, on a pooling basis for its members, general public liability, property damage and certain other risks. All members of the pool are subject to assessment for losses experienced by the pool for the years in which they or predecessor school boards were members of the pool on a pro rata basis.

B) Basic Operating Expenditure $ 13,500

Basic operating expenditures consist of Trustee Accident and School Council Liability insurance coverage.

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C) Legal and Other Professional Fees $ 604,000

Legal fees are those legal fees required in connection with Education Development Charge by-laws, contracts, agreements and various parent/ratepayer matters such as information requests, appeals, tribunals, etc.

Professional fees represent actuarial, audit and other professional fees to be incurred to provide the necessary financial information to the Province of Ontario required for provincial consolidation purposes.

$ 594,000

$ 10,000



Be Community

● Members of the department participate in, and lead others, charitable and social justice projects in support of the Board’s spiritual theme

Be Innovative

● The department actively monitors and implements new more efficient and effective ways to achieve improved service to the system

● Provides for statutory and other compliance reports to demonstrate accountability and transparency

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Ref. No. G176


Functional area:Name of Department, Program or Service:Communications Manager:Department number:

General AdministrationCommunicationsSharlene Hunter176000


● Develop and coordinate all aspects of the Board’s external online & print communications and media relations activities, ensuring that internal and external communications consistently reflect the OCSB brand.

● Assist with the development and implementation of the Board’s emergency communication plans. Facilitate the use of notification methods (emails, phone calls, newsletters) to the school community for important messaging and other public relations initiatives.

● Manage the Board’s website, coordinate development for partner websites (i.e. Catholic Education Foundation of Ottawa, Continuing & Community Education Department), coordinate continued development of school websites and oversee and assist school staff with school website administration/management.

● Manage the Board’s social media channels, online community engagement initiatives, and develop multimedia content, including video, for all the Board’s online platforms.

● Design and implement advertising and awareness campaigns such as Summer Registration, Kindergarten Registration, and Catholic Education Week. Develop strategies to promote student success and communicate board, department, and committee initiatives.

● Coordinate public engagement and public relations, including advertising, for all Board-wide events, department/school initiatives, partner activities, as well as provide support for engagement activities (i.e. KidsFest, Parent and Child Expo). Manage the acquisition and use of promotional and branded materials.

● Coordinate the production of numerous Board print and online resources such as parent engagement materials, Director’s Annual Report, Director’s Commendation Awards, School Year Calendar, and the online Guide to High School Courses.



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A) Corporate ID $ 32,030

The Communications Department produces all Board e-stationery, stationery and business cards. The department produces all branded display materials and is responsible for purchasing and maintaining the inventory of corporate promotional items such lapel pins, promo gifts to delegations, banners, flags, photographs, framing, plaques, tablecloths, kit folders, etc.

B) Board publications, e-publications, and printing $ 25,200

The Communications Department designs and prints the School Year Calendar and purchases and maintains photography equipment, upgrades to technical hardware and artwork for e-publication. Graphic support may be acquired for major projects like the Board Spiritual Theme banner and the Board’s Strategic Commitments. The department is responsible for the design, production, printing, and distribution of a variety of Board publications. Some of these include Director of Education Commendation Award booklets, photos and framed certificates, photo shoots for Trustees, Director’s Annual Report, Catholic Education Week promotional materials, banners and invitations, and other miscellaneous brochures, banners and publications.

C) Community engagement, public relations, and advertising $ 195,435

The Communications Department is responsible for digital & traditional advertising and awareness campaigns (including video production, sponsored content newspaper/magazine articles, vehicle signage changes, print/online advertising) to support the OCSB brand and other initiatives such as Summer Registration, Kindergarten Registration, High School Programs Awareness, International Students, Values/Faith-Based Learning, and Canada’s Top Regional Employer. The department develops outreach materials and maintains graphic insertion portfolios for online and print use, and acts as a liaison for community outreach projects for OCSB brand awareness and liaison events in the City. The department produces direct communication and printing directed to local parishes in order to promote a welcoming environment for prospective registrants, new registrations, and newcomers to Canada. The department is responsible for ensuring the school Board community and the greater public are kept informed about Board initiatives, strategies, and events.

D) Basic operating expenditures $ 30,000

The Communications Department is responsible for the efficient operation of the Communications office, including: office supplies, use of personal vehicles on Board business; mobile devices; courier services; computer software and applications (including video editing software), and hardware upgrades. The department supports the audio visual requirements for both the open and closed sessions of the Board’s bi-weekly Board of Trustees meetings in the Boardroom. This support includes teleconferencing software, and hardware maintenance and upgrades

E) Professional Development (PD) and workshop/training support $ 15,685

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The Communications Department fosters Professional Development (PD) participation for six staff members. These PD activities include, but are not limited to: training sessions, webinars, online courses, embedded PD on-site with dedicated trainers; and communications association memberships and related events. The costs incurred include planning day expenses. Includes economic travel to out of city events.

F) Board and school websites, social media, e-casting, and video production $ 26,550

The Communications Department is responsible for regular communication to the OCSB community via social media and e-broadcast vehicles like “Keeping You Connected” email newsletter. The department creates authentic, informational, branded videos for both the public and staff and students. Many of these activities require the purchase or royalty-free stock photography, royalty-free music for videos, the translation of information into various languages, and efforts to ensure accessibility compliance and promote parental involvement. The department is responsible for all aspects of creating, maintaining, and hosting, the Board’s main district website, including the cost of maintaining an Internet Service Provider (ISP), security, and upgrades; and supports the development of school websites and partner websites.

G) Temporary assistance $ 10,800

Part-time staffing for additional projects including: Board and school website support, training and consulting; social media support; assistance with content development; and scheduling of insertions on multiple platforms.



Be Community● Internal/external communication is a key element in creating a seamless system between all departments and

stakeholders within our Board. We celebrate community via our social media accounts, website,Keeping You Connected, Boardroom Newsbrief, outreach to media outlets etc. Excellent communication creates a safe space for open dialogue. Our Twitter account is an excellent example of how engaged our community is.

Be Well● We foster wellness by celebrating employees, students and our community through our many recognition

campaigns. Employees feel valued and appreciated, students feel heard and parents feel connected.

Be Innovative● The Communications Team is always looking for new ways to celebrate excellence in Catholic Education. We never

do this in isolation. We work with support staff, educators and the greater community. We engaged our school communities to celebrate Back To School, United Way/CEFO campaign, Christian Community Day, Kindergarten Registration and High School Information Nights. In fact we were trending in Ottawa throughout all of those campaigns!

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Ref. No. G177



General AdministrationDirectorateHilary Close177000


To provide service to the Ottawa Catholic School Board in the following areas:

● Assist in the coordination and direction of activities for Senior Administration and Board of Trustees; ● Provide the Director with funds for conferences and meetings, i.e. CODE/ECCODE, OCSOA, OCSTA and other

provincial/national associations (i.e. CCSTA);● Liaise with the Archdiocese of Ottawa and Catholic community;● Liaise with businesses and organizations such as: City of Ottawa, O.N.F.E., United Way, Shepherds of Good

Hope, and others;● Liaise with other educational institutions such as: Algonquin College, University of Ottawa, Carleton University, St.

Paul University and the three area school boards;● Assist school administrators with policy, legal and general school operational issues;● Respond or delegate action to requests, concerns and issues generated by ratepayers, employees, trustees,

institutions and the general public;● Analyze and implement new legislation and Ministry directives;● Monitor and implement Freedom of Information legislation and respond to requests by the public; ● Support PIM (Privacy Information Management) Committee.




A) Meeting and Planning Expenditures $ 1,000

Coordinate weekly Executive Committee Meetings, annual Executive Planning Days, annual Trustee/Senior Administration Annual Review, annual Organizational Meeting (trustees and senior administration), departmental meetings and Director’s meetings;

Coordinate meetings with the Catholic community and Archdiocese of Ottawa, such as: Shepherds of Good Hope, United Way Steering Committee Meetings, Our Catholic Schools Committee meetings, Ottawa Network for Education

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(ONFE), Learning Partnership and various other functions;

Enhance communication with the Catholic School Parent Association, Archdiocese, Ministry and local businesses and schools.

B) Awards and Special Events $ 28,000

Coordinate the annual Archbishop’s Charity Fundraiser, Operation Come Home, Catholic Education Foundation of Ottawa, Charitable Campaign Launch, United Way Community Builders Awards, Ottawa Children’s Gala, Spirit of the Capital Awards, Ottawa Christmas Cheer fundraiser, Kaleidoscope of Hope Gala, Spark Soiree, Global Community Alliance Gala, Taste of Hope and other awards and special events which occur during the year.

C) Travel $ 16,700

Travel costs for the Director’s attendance at Ministry and other institutional meetings across the province, as well as contractual travel expenses. Includes travel for Manager of Corporate Affairs to attend meetings and visit schools.

D) Board Tributes $ 1,000

Board Mass Cards, floral/other tributes on special occasions and for funerals, in Memoriam and other testaments.

E) Professional Development $ 7,000

Director of Education Directorate Staff (OCSOA EA Conference and Privacy Information Management)

$ 5,000 $ 2,000

F) Basic Operating Expenditures $ 2,700

Postage/courier service, printing, office supplies, furniture/equipment replacement costs.

G) Contractual Services $ 80,400

Annual fees for membership in various organizations for programs (i.e. ONFE.) and other related services provided by the organization. Membership fees for the Manager of Corporate Affairs.

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Be Community

● Provide Mass cards for deceased members of the school board community● Provide hospitality at Exec and Board meetings

Be Innovative

● Allows for attendance at CODE/ECCODE, OCSTA, OCSOA and other conferences for professional development and networking opportunities

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Ref. No. G178



General AdministrationRecords ManagementHilary Close178000


● Maintain student, corporate, and historical records of the Board according to provincial and federal government regulations, Board policies, and archival principles;

● Provide guidance to all Board employees for every record created and collected by the Board, until the record’s final disposition;

● Support schools and departments in the management of these records, including training, resource, and research; ● Provide transcripts/proof of registration to former students and the public and historical information to the Board’s

Historical Committee;● Maintain archives that house historical and corporate records.





Temporary staffing assistance during implementation of Laserfiche program and backlog scanning.

B) Shredding costs $ 65,000

Destruction of records is required by legislation and the Board Retention Schedule, and involves a shredding cost covered by this cost center. Departments and schools are encouraged to shred their eligible records to meet legal and Board requirements and to free space. Secure trucks collect boxes of shredding from schools and departments and shred off-site. Due to increased attention to privacy awareness requirements, enhanced shredding services are being provided to all Board schools and departments.

C) Courier Costs $ 5,500

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Mail room charges courier costs when schools courier OSRs to other Boards or Diploma/transcript mailing.

D) Professional Development $ 2,800

Membership to ARMA Canada and OASBO, and participation in various conferences and professional training to remain current with legislation, ever-changing technology, and best practices, as they relate to records and information management. A return to the Board is made through initiatives incorporating already-evaluated successful programs and practices.

Membership Fees to Ontario Association of School Board Administrators, Information Management and Privacy Committee (IMPAC)

Membership Fees to ARMALaserfiche Conference

$ 300$ 200$ 2,300

E) Electronic Document & Records Management System (EDRMS) $ 40,000

Consulting hours, shredding and scanning costs with continued implementation of EDRMS.



Be Community

● Our current shredding company engages in sustainable shredding practices placing priority on our environment.

Be Well

● Coaching staff with regards to records (electronic and paper) results in saving time, money and space..

Be Innovative

● We continue to implement and promote changes ensuring compliance, reduction of breach risk & cost reduction

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Ref. No. G243



Student SuccessStudent Trustees / SenateBen Vallati243000

Purpose of Department/Program or Service: To support Student Trustee expenditures and system initiatives around the Student Senate in our High Schools.




Student Trustees $ 11,500

Professional Development/Conferences Other Supplies & Services

Travel Expenses

$ 2,000$ 5,000$ 4,500

Student Senate $ 45,000

Other Supplies & Services School Spending (15 HS x $2,000)

$ 15,000$ 30,000



Be Community

● Our Student Trustees and the Student Senate are instrumental with the promotion of student voice.

Be Well

● Seek feedback from the Student Senate regarding our approach and strategies to support students, particularly in the area of mental health.

Be Innovative

● Support the Student Trustees and seek their feedback during board meetings as well as outside board meetings.

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Ref. No. G384



Human ResourcesEmployee WellnessSteve McCabe384000

Purpose of Department/Program or Service: ● Manage WSIB Claims.● Disability Management.● Attendance Support.




Furniture & Equipment - Accommodation & Access $ 45,000

To meet the accommodation and ergonomic requirements for and medically approved equipment, furniture, tools in order to maintain the wellness of the employees.

Other Supply & Services - Accommodations & Access $ 5,000

To meet the accommodation and accessibility requirements for and medically approved equipment assistance in order to maintain health and safe school/work environments.

Other Professional Fees - Wellness $ 50,000

These funds are to offer an exciting opportunity for staff wishing to focus on staff wellness. Staff are encouraged to share ideas that the Board can put in place in relation to their workplace wellness.

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Ref. No. G370



TransportationOttawa Student Transportation AuthorityLisa Schimmens370000


The Ottawa Student Transportation Authority (OSTA) has been operational since September 2008. OSTA was established pursuant to direction received from the Ontario Ministry of Education July 11, 2006 that all provincial school boards form local transportation consortia. The objectives of OSTA are to act on behalf of its member school boards, the Ottawa Catholic School Board (OCSB) and the Ottawa-Carleton District School Board, to facilitate, organize and deliver safe, effective and efficient school transportation services to students in the Ottawa area on behalf of such members.



The budget request represents the Ottawa Catholic School Board’s share of OSTA’s total projected budget for 2020-2021. The OCSB’s share of the total OSTA budget is based upon cost sharing formulae as agreed to by the OSTA Board of Directors, comprised of an equal number of representatives from both member school boards.

Contracted Transportation services acquired from OSTA for Board students include:

● AM/PM school bus routes;● Wheelchair school bus routes;● Special small vehicle routes;● Public Transit service;● Walking School Bus service.

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Other shared OSTA expenditures include but are not limited to the following:

● Salaries and benefits for OSTA staff;● Professional fees such as legal and audit;● Occupancy costs;● Software license fees;● Insurance;● Basic operating costs such as temporary assistance, business forms and stationary, professional development,

telephone expenses, office and paper supplies;● Computer equipment – costs of operating, upgrading and replacement;● Safety Awareness Day, a cooperative venture with School Bus Operators, held annually at school locations across

the city, providing practical school bus safety training for parents and first-time bus riders.

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Ref. No. G380



Planning & FacilitiesPlanningMiro Vala380000


The Planning Department supports the Board’s Strategic Commitments to Be Well, Be Community, and Be Innovative through planning for, and providing school accommodation for all students. This is done by undertaking enrolment projections for budget, staffing, short and long-term accommodation needs, determining facility needs (new schools, portables, renovations and additions), monitoring municipal development, identifying and purchasing school sites, implementing Education Development Charges to fund sites, reviewing and setting school attendance boundaries, and initiating reviews and studies as required. Planning also administers the Ministry’s Community Partnership Planning Guideline which reviews surplus space in existing facilities and provides information on new school plans to potential partners (with a view toward possible future Community Hubs). The Planning Department oversees the Board’s New School and Facilities Renewal Program budgets. These consist of separate Capital Budgets for new schools in the Multi Year Capital Plan plus $7 million annually in Facilities Renewal and $14 million in School Condition Improvement projects – additions, renovations, refurbishing, retrofitting, etc. As well, plans are undertaken for any special-purpose capital funding (historically, Pre-School conversions, Full Day Kindergarten, Primary Class Size reductions, and other special grants such as Energy and Accessibility and Community Hubs). We also use the Ministry-sponsored VFA.facility software to provide accountability for all capital expenditures.




Implementing the Board’s recently approved Multi Year 2019 Capital Plan – site purchases, financing, municipal approvals, boundary changes, school design consultations with academic personnel / architects / industry professionals, and construction contract arrangements. Responsible for budgeting, prioritization, management, financial control, and reporting of annual facility renewal projects. Continue to work with Ministry officials regarding changes to the capital funding model and the presentation of our “business cases” for Growth Schools or other capital funding, and maintain the School Facilities Inventory System (SFIS) which links to EFIS for funding. On-going enrolment projections for Board staffing and budgeting purposes.

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On-going monitoring of demographic trends and school-age populations, City development activity, and the identification of future new school sites. Continue update of inventory of long-term Facilities Renewal Program and School Condition Improvement projects for costing and prioritization. Implement and collect funds under the new 2019 Education Development Charges By-law (2019-2024), and evaluate legislative amendments for impact on revenue and future eligibility.


Professional fees, which represent disbursements associated with legal, architectural, and planning approval/municipal requirements inherent in the planning process

Shared student mapping software program, with Ottawa Student Transportation Authority (OSTA)Advertising for the annual Ministry-mandated Community Planning Partnership Public Meeting

$ 7,240$ 11,500$ 2,200



Be Community● We engage with community partners in the sharing of our facilities via innovative arrangements and use during

non day-operating periods (evenings and weekends).

Be Well● We strive for the creation of healthy and safe learning environments in our schools which result in student and

staff wellness.

Be Innovative● We stimulate and promote innovation in our classrooms and schools with modern designs and access to cutting-

edge technology.

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Ref. No. G381



Planning & FacilitiesPlant OperationsMiro Vala381000


The purpose of the Plant Operations department is to operate and maintain quality facilities and associated services for the teaching of Catholic Education. We support learning environments that are clean, secure, healthy and welcoming for students and staff.




The majority of the above budget ($12 million) request consists of uncontrollable commitments and the increased cost related thereto:

● $8,436,000 (65%) is for utilities (hydro, gas and oil charges).● $1,171,856 (9%) for water and sewage related costs.● $1,216,000 (9%) for other services & supplies such as snow removal, grass cutting, waste & recycling services etc.● $840,000 (6%) for Custodial supplies and equipment.● $449,922 (3%) for property insurance.

Utility rate increases/reductions may be subject to change.



Be Community

● The Operations department continues with an enhanced recycling program to maximize our waste diversion efforts, including seventy one schools participating in the City of Ottawa Green Bin compost program.

Be Well

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● The continued use of green certified cleaning products promotes staff and student wellness by providing an environmentally friendly solution for sanitizing our schools.

Be Innovative

● The work of our Operations staff demonstrates how Innovative strategies on energy efficiency lead to offsetting energy costs. We are recognized as one of the top-performing boards in Ontario in energy management.

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Ref. No. G382



Planning & FacilitiesPlant MaintenanceMiro Vala382000


The purpose of the Plant Maintenance department is to provide the climate, organization, procedures, protection and resources that will allow for the safe, secure, healthy and welcoming environment for students and staff that will also enhance the appearance and use of the Board’s facilities, all in a cost efficient and effective manner. We support the Board’s “Be Community” and “Be Well” strategic goals by maintaining safe, equitable, and inclusive learning environments. We strive to “Be Innovative” with our solutions to facility maintenance challenges and we do so in an efficient and cost effective manner.




The majority of the above budget request consists of the following commitments and the costs related thereto:

● $1,515,000 (33%) is for maintenance repairs, vandalism repairs, furniture & equipment repairs and replacements.● $1,415,000 (31%) is for contractual services (Preventative Maintenance programs, elevator, gas, fire alarm

inspections, etc).● $ 900,000 (19%) is for maintenance supplies.

This includes the following: .

● Implementation of Technical Standards and Safety Association (TSSA) program for natural gas boiler registration.● Implementation of the Electrical Safety Association (ESA) inspection program for all schools.● Support for the Evergreen school yard improvement initiative.● Maintenance of a service fleet management system. ● Ongoing well water system monitoring for rural schools in accordance with Ontario drinking water regulation 170/03

for designated facilities.● Lead in Water testing and flushing programs for all schools in accordance with Ontario Regulation Ont. 243/07.● Expansion of the online Building Automation Systems in schools.● Energy Conservation Program implementation.● Preventative/planned maintenance programs of HVAC systems.● Preventative/planned maintenance programs of Building Automation systems.

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● Regulatory maintenance and inspections to fire alarm, sprinkler, fire extinguishers, kitchen hood suppression systems, passenger and handicapped elevators and emergency lighting/power systems.

● Sports field and irrigation systems maintenance repairs on grounds at high schools.● Annual inspections and repairs to play structures.● Annual Gas Piping and Boiler servicing and inspection program.● Annual Asbestos Management Program inspections and repairs.● Replacement of three of the Board’s Service Vans.● Bi-annual Siporex Inspection Program and repairs.● Annual Mould Management Program inspections and repairs.● Updating the Asbestos Management Plan and Fire Safety Plan for all facilities. ● Includes expenditures on maintaining ESL schools and High School Cafeteria Servery Equipment.



Be Community● The Maintenance Department ensures the Board’s facilities are operating safely and efficiently to ensure staff,

students and community users have uninterrupted access to our sites.

Be Well● The department’s preventative maintenance programs for heating, ventilation and life safety equipment are

designed to provide welcoming, comfortable facilities.

Be Innovative● The department’s use of innovative building monitoring, CMMS software and security access controls help provide

an efficient use of Board resources.

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Ref. No. G385



Human ResourcesHealth & SafetySteve McCabe385000


● Provide and implement activities and initiatives to sustain healthy and safe environments for all employees, students and visitors.

● Liaise and coordinate with other administrative departments, Joint Occupational Health and Safety Committees and senior management to promote sustainable and safe educational and work practices.

● Review legislation pertaining to health, risk, liability, accessibility, community and environment and recommend initiatives.

● Provide classroom and web-based training opportunities to employees that support Board needs, policy and legislation.

● Coordinate accessibility initiatives and accessibility requirements within Provincial legislation, including compliance and intervention.

● Manage and implement school audits, inspections and equipment repair and/or replacement programs to provide a safe learning environment for technology, science, arts, physical education, exercise and fitness and other educational programs in compliance with Board policy and Ministry of Education guidelines and in partnership and in collaboration with Student Success.

● Coordinate and implement activities to meet the regulatory requirements of the Ministry of Environment pertaining to storage, control and transportation and removal of hazardous substances generated by schools and building improvement initiatives, coordinate and provide gas cylinder supplies to technology classrooms and recycling of classroom initiated hazardous waste products.

● Coordinate and manage Board emergency response programs and school-based health initiatives in cooperation with Ottawa Public Health, local, provincial and Federal authorities and in liaison with Safe Schools staff, policies and procedures.




A) Audits, Inspections, Repairs and Replacement of Equipment $ 276,360

Specialized school-based programs which require regulatory requirements for audit, inspection, repair or replacement of equipment in technology, science, creative arts and physical education high school programs; contractual expert services for environmental assessments; provide and maintain prescribed and mandated training opportunities to

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meet Ontario legislation; and risk reduction and preventative practices.

All school indoor and outdoor inspections of play areas and gymnasium to ensure a safe environment for students, staff members and visitors and to meet compliance (e.g. CSA). Replace unsafe aging and damaged outdoor basketball backstops, hoops and outdoor play areas.

AED replacement program. Most device batteries will last at least 5 to 7 years, depending on use. After that time, the battery or pulse generator will need to be replaced. Most automated external defibrillators (AED’s) will need to be replaced on a 10 year cycle.

B) Staff Health and Safety Training $ 225,000

Web-based and classroom workshops for employees including safe schools, Certified Joint Health and Safety Committee members, Sabrina’s Law, Ryan’s Law, WHMIS, Violence and Harassment, Ministry of Labour Awareness for Workers and Supervisors, Transportation of Dangerous Goods, First Aid/CPR/AED, NVCI, Working at Heights and more training opportunities and legislated training to meet Board policy and Provincial Regulations and Statutes.

C) School Environmental Legislation $ 77,000

Regulatory requirements of the Ministry of Environment require organizations that produce, store and transport hazardous waste to meet more stringent guidelines under the Land Disposal Regulations. This also provides resources (e.g MSDS online, HWIN school registration) to schools and training.

D) Health, Accommodation and Accessibility $ 1,000

To meet the accommodation and accessibility requirements for assistance in order to maintain health and safe school/work environments.

E) Basic Operating Expenditures $ 7,000

Professional fees and services and office supplies for departmental safety requirements.

F) Personal Protective Equipment $ 15,000

Personal Protective Equipment initiative for Staff members and Students for specialized programs (higher risk areas) like Technology, Science, Health and Physical Education and Arts. This is part of Phase 3 of the CODE Student Injury Prevention Initiative. Personal Protective Equipment for educational assistants and teachers as part of the Workplace Violence Program.

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G) Occupational Health and Safety (Miscellaneous) $ 27,000

Workplace Violence Online Reporting Tool to meet the requirements of the Ministry of Labour and Education. Contractual services for Indoor Air Quality assessment, as needed. Noise assessment for staff dealing with increased noise during the work day (e.g. Music, Health and Physical Education and Technology Teachers). Pediculosis detection and prevention services.

Ref. No. G390


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OtherShort Term Operating InterestLisa Schimmens390000


The purpose of the Short Term Operating Interest budget is to provide for the annual operating interest expenditure that is incurred by the Board with respect to the expected level of bank borrowing necessary to finance operating expenditure requirements pending receipt of corresponding Ministry of Education grant proceeds and receipt of local taxation proceeds from the City of Ottawa throughout the fiscal year.


The total budget request for this department is: $100,000

This represents the short-term operating interest with respect to the expected level of bank borrowing necessary to finance Ottawa Catholic School Board operating expenditure requirements.

Ref. No. G391


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OtherInterest on Long Term DebtLisa Schimmens391000


This budget provides for the repayment of long term financing interest costs. Only the interest portion is recorded as an expenditure; principal payments are recorded against the long term debt liability. The Board receives a cash flow from the Ministry of Education to meet all of the annual debt repayments.



This represents the interest on long term debt.

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