CAPRICORN DISTRICT MUNICIPALITY - cdm.org.za quarter report 2017-2018... · 2 1. REPORTING ON SDBIP...
Transcript of CAPRICORN DISTRICT MUNICIPALITY - cdm.org.za quarter report 2017-2018... · 2 1. REPORTING ON SDBIP...
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CAPRICORN
DISTRICT MUNICIPALITY
1ST QUARTER
PERFORMANCE REPORT 2017/18
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1. REPORTING ON SDBIP
This section covers reporting on the SDBIP as a way of linking the SDBIP with the oversight
and monitoring operations of the Municipal administration. Various reporting requirements are
outlined in the MFMA. Both the Executive Mayor and the Accounting Officer have clear roles to
play in preparing and presenting these reports. The SDBIP provides an excellent basis for
generating the reports for which MFMA requires. The reports then allow the Municipality to
monitor the implementation of service delivery programs and initiatives across the District.
1.1. QUARTERLY REPORTING
1.1.1 Section 52 (d) of the MFMA compels the mayor to submit a report to the council on the
implementation of the budget and the financial state of affairs of the municipality within 30 days
of the end of each quarter. The quarterly performance projections captured in the SDBIP form
the basis for the mayor’s quarterly report.
1.1.2 Section 42 of the Municipal Systems Act stipulate that, A municipality, in a manner determined by its council, must make known both internally and to the general public, the key performance indicators and performance targets set by it for purposes of its performance management system. 1.1.3 Section 46 of the Municipal Systems Act requires a municipality to prepare , for each financial year, performance report reflecting the performance of the municipality and each
external service provider during that financial year. 1.1.4 Section 53 of the MFMA stipulates that the Mayor should approve the SDBIP within 28 days after the approval of the budget. The Executive Mayor must also ensure that the revenue and expenditure projections for each month and the service delivery targets and performance indicators as set out in the SDBIP are made public within 14 days after their
approval. 1.1.5 Section 121(b) of the MFMA requires all municipal entities to, for each financial year, prepare annual reports and submit them within nine months after the end of a financial year. 1.1.6 Section 72 (1) of the MFMA outlines the requirements for the mid- year reporting. The Accounting Officer is required by the 25th January of each year assess the performance of the municipality during the first of the year taking into account: i) the monthly statements referred to in section 71 of the first half of the year ii) the municipalities service delivery performance during the first half of the financial year, and the service delivery targets and performance indicators set in the service delivery and budget implementation plan, iii) the past year’s annual report , and progress on resolving problems identified in the annual report iv) the performance of every municipal entity under the sole or shared control of the municipalities, taking into account reports in terms of section 88 from any such entities.
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1. STRATEGIC EXECUTIVE MANAGEMENT SERVICES - VOTE 1
Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
INTERGOVERNMENTAL RELATIONS
SEMSD-01
Good governance and public participation
To promote and facilitate effective intergovernmental relations
IGR meetings
Coordination of IGR meetings
CDM Number of IGR meetings coordinated
68 IGR meetings coordinated
100 IGR meetings coordinated
25 IGR meetings coordinated
Not Achieved.
23 IGR meetings coordinated
100 000.00
0.00 Postponement of meetings due to unavailability of members
Unachieved meetings to be re-convened in the 2nd Quarter
Attendance registers/ Minutes
SEMSD-02
Good governance and public participation
To promote and facilitate effective intergovernmental relation
District Lekgotla
Coordination of District Lekgotla
CDM Number of District Lekgotla coordinated
1 District Lekgotla coordinated
1 District Lekgotla coordinated
No target for the quarter
Not Applicable.
300 000.00 0.00 None None Attendance registers
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Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
INTERNAL AUDIT
SEMSD-03
Good governance and public participation
To strengthen accountability through proactive audit oversight
Internal Audit
Perform internal audit
CDM Number of internal audit reports produced
4 internal audit reports produced
4 internal audit reports produced
1 internal audit report produced
Achieved. 1
internal audit report produced
10 000.00 0.00 None None Internal Audit Reports
SEMSD-04
Good governance and public participation
To strengthen accountability through proactive audit oversight
Audit meetings
Coordinate external audit process, audit committee activities and Municipal support
CDM Number of audit meetings coordinated
15 audit meetings coordinated
13 audit meetings coordinated
2 audit meetings coordinated
Achieved. 6
audit meetings coordinated.
840 000.00 12 378.96
None None Attendance Registers/Minutes
SEMSD-05
Good governance and public partici
To strengthen accountability through
Municipal Support
Provide technical support to Local municipalities
CDM Number of municipal support reports issued
New Indicator
4 Municipal support report issued
1 Municipal support report issued
Achieved. 1
Municipal support report issued
Opex Opex None None Municipal support report
5
Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
pation
proactive audit oversight
improved audit outcomes
RISK MANAGEMENT
SEMSD-06
Good governance and public participation
To protect the municipality from potential risk
Risk Committee meetings
Coordinate risk committee meetings and risk training of management
CDM Number of risk registers produced, number of risk monitoring reports issued and number of risk trainings of management and staff coordinated
4 risk management committee meetings coordinated
1 risk register produced, 4 Risk Monitoring reports issued and 1 risk training of management and staff coordinated
1 risk register produced, 1 Risk Monitoring report issued and 1 risk training of management and staff coordinated
Achieved. 1
risk register produced, 1 Risk Monitoring report issued and 1 risk training of management and staff coordinated
Opex Opex None None Attendance Registers/Minutes
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Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
SEMSD-07
Good governance and public participation
Coordinate risk committee activities
Risk Committee meetings
Coordination of Risk Committee meetings
CDM Number of risk committee meetings coordinated
New indicator
4 Risk Committee meetings coordinated
1 Risk Committee meeting coordinated
Achieved. 1
Risk Committee Meeting coordinated
Opex Opex None None Attendance Registers/Minutes
SEMSD-08
Good governance and public participation
To protect the municipality from potential risk
fraud prevention programmes facilitated
Facilitate fraud prevention programmes
CDM & LMs
Number of fraud prevention programmes facilitated(Awareness campaign
4 fraud prevention programmes facilitated
4 fraud prevention programmes facilitated(Awareness campaign)
1 fraud prevention programmes facilitated(Awareness campaign)
Achieved. 3
fraud prevention programmes facilitated(Awareness campaign)
58 000.00 0.00 None None Attendance Registers/Minutes
SEMSD-09
Good governance and public participation
To protect the municipality from potential risk
Forensic investigations
Facilitate fraud prevention programmes
CDM & LMs
Percentage of investigations reports as per requests
4 investigations reports as per requests
100% investigations reports as per requests
100% investigations reports as per requests
Achieved.
100% investigations reports as per requests
80 000.00 0.00 None None investigations reports
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Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
SEMSD-10
Good governance and public participation
To protect the municipality from potential risk
Security Management services
Provision of sound physical security services to all municipal premises and employees
CDM Number of security reports issued
12 security reports issued
12 security reports issued
3 security reports issued
Achieved. 3
security reports issued
13 000 000. 00 1 139 550.28
None None Security reports
COMMUNICATION SERVICES
SEMSD-11
Good governance and public participation
To keep stakeholders informed about the affairs of the municipality
Corporate Image Built
Review and Implementation of communication strategy, events management guideline, Social Media policy and corporate image Manual
CDM Number of communication strategy, events management guideline, Social Media policy and corporate image Manual reviewed and approved
New Indicator
1 communication, 1 events management guideline, Social Media policy and 1 corporate image Manual developed
Development of the strategy
Achieved.
Development and re-editing of the available strategies done
525 000. 00 0.00 None None communication, events management guideline and corporate image strategy
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Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
SEMSD-12
Local Economic Development
To keep stakeholders informed about the affairs of the municipality
Communication of municipal programmes (Advertising, publications, publicity, stakeholder participation and media relation programmes)
Communication of municipal programmes
CDM Percent of communication programmes coordinated and publicised (Advertising, publications, publicity, stakeholder participation and media relation programmes)
100 percent of municipal programmes coordinated and communicate
100 percent of communication programmes coordinated and publicised (Advertising, publications, publicity, stakeholder participation and media relation programmes)
100 percent of communication programmes coordinated and publicised (Advertising, publications, publicity, stakeholder participation and media relation programmes)
Achieved. 100
percent of communication programmes coordinated and publicised
3 795 000.00
310 111. 90
None None Municipal programmes
SEMSD-13
Good Governance and Public Participation
To keep stakeholders informed about the affairs of the municip
District communicators programme
District communicators programme organised and coordinated
Communications
Number of district communicators programme organised and coordinated
New indicator
4 district communicators programme organised coordinated
1 district communicators programme organised coordinated
Achieved. 1
District Communicators programme coordinated
Opex Opex None None District Communicator programme
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Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
ality
STRATEGIC MANAGEMENT AND INSTITUTIONAL DEVELOPMENT
SEMSD-14
Good Governance and Public Participation
To enhance organizational performance
Development and Review of Service Delivery and Budget Implementation Plan (SDBIP)
Coordination of the development and review of organisational Service Delivery and Budget Implementation Plan SDBIP
CDM
Number of Organizational Service Delivery and Budget Implementation Plans (SDBIP’) developed and reviewed
2 Service Delivery and Budget Implementation Plans (SDBIP’s) developed and reviewed
2 Service Delivery and Budget Implementation Plans (SDBIP’s) developed and reviewed.
Implementation of Service Delivery and Budget Implementation Plans (SDBIP’s)
Achieved.
Implementation of Service Delivery and Budget Implementation Plans (SDBIP’s)
Opex Opex None None Service Delivery and Budget Implementation Plans
SEMSD-15
Municipal Transformation and Organizational Development
To enhance organizational performance
Monitoring and Evaluation
Monitoring and evaluation of organisational performance
CDM Number of organizational performance reports produced
4 organisational performance reports produced
4 organisational performance reports produced
1 organisational performance report produced
Achieved. 1
organisational performance report produced
Opex Opex None None Organisational performance reports
10
Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
SEMSD-16
Basic Services
To enhance organizational performance
Back to Basics
Compilation of Back to Basics reports
CDM Number of Back to Basics reports produced
4 of Back to Basics reports produced
4 of Back to Basics reports produced
1 Back to Basics report produced
Achieved. 1
Back to Basics report produced
Opex Opex None None Back to Basics reports
SEMSD-17
Basic Services
To enhance organizational performance
Monitoring of Thusong Service Centers
Monitor all Thusong Service Centers
CDM Number of Thusong Service Centers monitored
New indicator
6 Thusong Service Centers monitored
6 Thusong Service Centers monitored (1 consolidated monitoring report produced)
Achieved. 6
Thusong Service Centers monitored (1 consolidated monitoring report produced)
Opex Opex None None
Consolidated monitoring reports
SEMSD-18
Good Governance and Public Participation
To enhance organizational performance
Call Centre for district hotline
Operation of call Centre for district hotline
CDM Percentage of queries received and resolved
New indicator
100% of queries received and resolved
100% of queries received and resolved
Achieved.
100% of queries received and resolved
Opex Opex None None Call Centre reports
11
Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
SEMSD-19
Municipal Transformation and Organizational Development
To enhance organizational performance
Bathopele campaign
Conduct district Bathopele campaign
CDM Number of District Bathopele campaign conducted
1 District Bathopele campaign conducted
1 District Bathopele campaign conducted
1 District Bathopele campaign conducted
Achieved. 1
District Bathopele campaign conducted
Opex Opex None None Attendance Registers/Programmes
SPECIAL FOCUS
SEMSD-20
Good Governance and Public Participation
To promote the needs and interests of special focus groupings
Special Focus Programmes
Special Focus Programmes Coordination (Children, Disability, Gender, Older Persons and Youth Programmes)
All local municipalities
Number of Special Focus Programmes Coordinated
80 Special Programmes coordinated (12 children programmes, 12 Disability programmes, 24 gender programmes,12 Older persons programmes, 20
80 Special Programmes coordinated (12 children programmes, 12 Disability programmes, 24 gender programmes,12 Older persons programmes, 20
20 Special Programmes coordinated (3 children programmes, 3 Disability programmes, 6 gender programmes,3 Older persons programmes, 5 Youth programmes)
Achieved.
23 Special Programmes Coordinated. (03 Children, 03 Disability, 08 Gender, 04 Older Persons & 05 Youth programmes)
529 000.00 103 150.00
None None Attendance register/Reports
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Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
Youth programmes)
Youth programmes)
SEMSD-21
Good Governance and Public Participation
To contribute towards the reduction of HIV, AIDS, STI & TB Infections by 2016
HIV & AIDS Programmes (Governance, Coordination, Prevention Care & Support, Capacity Building, CBO/NGOs Summit and Monitoring & Evaluation)
HIV & AIDS Programmes Coordination
All local municipalities
Number of HIV & AIDS Programmes Coordinated
32 HIV & AIDS Programmes coordinated (Governance, Coordination, Prevention, Care & Support, Capacity Building, CBO/NGOs Summit and Monitoring & Evaluation)
32 HIV & AIDS Programmes coordinated (Governance, Coordination, Prevention, Care & Support, Capacity Building, CBO/NGOs Summit and Monitoring & Evaluation)
08 HIV & AIDS Programmes Coordinated (Governance, Coordination, Prevention, Care & Support, Capacity Building, CBO/NGOs Summit and Monitoring & Evaluation)
Achieved.
10 HIV & AIDS Programmes Coordinated. (2 Governance , 4 Coordination ,1 Prevention, 1 Care & Support, 1 Capacity Building, CBO/NGOs Summit and 1 Monitoring & Evaluation)
481 000.00 50 700.00
None None Attendance registers
OFFICE OF THE CHIEF WHIP
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Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
SEMSD-22
Good Governance and Public Participation
To build accountable and transparent governance structures responsive to the needs of the community
Whippery Management meetings
Coordination of Whippery meetings
CDM Number of Whippery meetings coordinated
6 Whippery meetings coordinated
6 Whippery meetings coordinated
1 Whippery Meeting coordinated
Achieved. 1
Whippery Meeting coordinated
108 000.00 0.00 None None Attendance Registers/Minutes
SEMSD-23
Good Governance and Public Participation
To build accountable and transparent governance structures responsive to the needs
Reports of Chief Whip
Compilation of mandatory reports of the chief whip submitted to Council
CDM Number of mandatory reports of the chief whip submitted to Council
4 reports of the Chief Whip
4 mandatory reports of the chief whip submitted to Council
1 mandatory reports of the chief whip submitted to Council
Achieved. 1
mandatory reports of the chief whip submitted to Council
Opex Opex None None Reports
14
Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
of the community
OFFICE OF THE SPEAKER
SEMSD-24
Good Governance and Public Participation
To provide strategic and administrative support to Council and Administrative structures
Council meetings
Coordination of Council meetings
CDM Number of Meetings coordinated
6 Council meetings
6 Council meetings coordinated
1 Council meeting coordinated
Achieved. 1
Council meeting coordinated
Opex Opex None None Attendance Registers/Minutes
SEMSD-25
Good Governance and Public Participation
To provide strategic and administrative support to Council and Admini
Committee Meetings
Coordination of Committee Meetings
CDM Number of Committee Meetings coordinated
85 Committee meetings
99 meetings coordinated
24 meetings coordinated
Achieved. 31
meetings coordinated
Opex Opex None None Attendance Registers/Minutes
15
Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
strative structures
SEMSD-26
Good Governance and Public Participation
To provide strategic and administrative support to Council and Administrative structures
Committees Strategic Planning Sessions
Coordination of Committees Strategic Planning Sessions
CDM Number of Committees Strategic Planning Sessions coordinated
8 Committees Strategic Planning Sessions coordinated
8 Committees Strategic Planning Sessions coordinated
No target for the quarter
Not Applicable.
Opex Opex None None Mandatory reports of the speaker
SEMSD-27
Good Governance and Public Participation
To provide strategic and administrative support to Council and Administrative structures
Mandatory Reports of the Speaker
Compilation of Mandatory Reports of the Speaker
CDM Number of Mandatory reports of the speaker submitted to Council
5 Mandatory reports of the speaker submitted to Council
4 Mandatory reports of the speaker submitted to Council
1 Mandatory reports of the speaker submitted to Council
Achieved. 1
Mandatory reports of the speaker submitted to Council.
Opex Opex None None Mandatory reports
16
Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
SEMSD-28
Good Governance and Public Participation
To engage in Programmes that foster participation, interaction and partnership
Management and Executive Management meetings
Coordination of Management and Executive Management meetings
CDM Number of management and Executive Management meetings coordinated
49 management and Executive Management meetings coordinated
49 management and Executive Management meetings coordinated
13 management and Executive Management meetings coordinated
Achieved. 14
management and Executive Management meetings coordinated
Opex Opex None None Attendance Registers
SEMSD-29
Good Governance and Public Participation
To provide strategic and administrative support to Council and Administrative structures
Project Site visits
Coordination of Committees Site visits
CDM Number of Site Visits coordinated
New indicator
30 Site Visits coordinated
7 Site Visits coordinated
Achieved. 11
Site Visits coordinated
23 000.00
7 665.40
None None Attendance Registers/Programmes
17
Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
SEMSD-30
Good Governance and Public Participation
To engage in Programmes that foster participation, interaction and partnership
Oversight programmes(MPAC)
Coordination of Public Hearings
CDM Number of Public Hearings coordinated
28 Programmes coordinated
6 Public Hearings/Oversight Programmes Coordinated
1 Public Hearing/Oversight Programme coordinated
Achieved. 1
Public Hearing/Oversight Programme coordinated
300 000.00 6 145.00
None None Attendance Registers/Reports
SEMSD-31
Good Governance and Public Participation
To engage in Programmes that foster participation, interaction and partnership
Public Participation programmes (Council Outreaches/Imbizo)
Coordination of Council Outreaches/Imbizo
CDM Number of Council Outreaches/Imbizo
New indicator
4 Council Outreaches/Imbizo coordinated
1 Council Outreaches/ Imbizo coordinated
Achieved. 1
Council Outreaches/ Imbizo coordinated
420 000.00 145 405.00
None None Attendance Registers/Programmes
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Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
SEMSD-32
Spatial Rationale
To engage in Programmes that foster participation, interaction and partnership
Youth Parliament
Coordination of Youth Parliament
CDM Number of Youth Parliament coordinated
1 Youth Parliament coordinated
1 Youth Parliament coordinated
No target for the quarter
Not Applicable.
85 000.00 0.00 None None Attendance Registers/Programmes
SEMSD-33
Good Governance and Public Participation
To engage in Programmes that foster participation, interaction and partnership
Women Parliament
Coordination Women Parliament
CDM Number of Women Parliament coordinated
1 Women Parliament coordinated
1 Women Parliament coordinated
1 Women Parliament coordinated
Achieved. 1
Women Parliament coordinated
85 000.00 0.00 None None Attendance Registers/Programmes
19
Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
SEMSD-34
Good Governance and Public Participation
To engage in Programmes that foster participation, interaction and partnership
Ward Committee Support
Strengthen capacity of ward committees
CDM Number of capacity building programmes coordinated
New indicator
1 Ward Committee Capacity Building Programme coordinated
Concept document approved
Achieved.
Concept document approved
500 000.00 0.00 None None Attendance Registers/Programmes
SEMSD-35
Good Governance and Public Participation
To engage in Programmes that foster participation, interaction and partnership
State of the District Address
Coordination of State of the District Address
CDM Number of State of the District Address coordinated
1 State of the District Address coordinated
1 State of the District Address coordinated
No target for the quarter
Not Applicable.
500 000.00 0.00 None None Programmes/ Attendance Registers
20
Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
SEMSD-36
Good Governance and Public Participation
To engage in Programmes that foster participation, interaction and partnership
Mayoral outreach programme
Coordination Mayoral outreach programmes
CDM Number of Mayoral outreach programmes coordinated
4 Mayoral outreach programmes coordinated
4 Mayoral outreach programmes coordinated
1 Mayoral outreach programmes coordinated
Achieved. 1
Mayoral outreach programmes coordinated
585 000.00 75 563.66
None None Programmes/invitations
SEMSD-37
Basic Services
To engage in Programmes that foster participation, interaction and partnership
Back to School Campaign
Coordination of the Back to school campaign
CDM Number of back to school campaign coordinated
1 back to school campaign coordinated
1 back to school campaign coordinated
No target for the quarter
Not Applicable.
185 000.00 0.00 None None Programmes/invitations
21
Business Unit Strategic Executive Management Services –Vote 1
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
FD-07
Financial Viability
To monitor department expenditure
Acquisition management
Compliance to the SCM regulations
CDM % of compliance to the SCM regulations that result in R nil irregular expenditure
100 percent of compliance to the SCM regulations that result in R nil irregular expenditure
100% of compliance to the SCM regulations that result in R nil irregular expenditure
100% of compliance to the SCM regulations that result in R nil irregular expenditure
Achieved.
100% of compliance to the SCM regulations that result in R nil irregular expenditure
Opex Opex None None Zero irregular expenditure/Payment Vouchers
22
2. INFRASTRUCTURE DEPARTMENT- VOTE 2
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
OPERATION & MAINTANANCE
INFR-01
Basic Services
To provide sustainable basic water services
Procurement of O&M Tools
Procurement of O&M Tools
CDM Percentage of requested tools procured
50% of requested tools procured
100% of requested tools procured.
Preparation of Specification for required tools
Achieved
Preparation of Specification for required tools completed
150 000 0.00 None None Delivery Note
INFR-02
Basic Services
To provide sustainable basic water services
Procurement of Diesel Engines
Procurement of diesel engines
CDM Number of requested diesel engines procured as and when required.
2 Diesel Engine Procured.
4 diesel engines procured as and when required.
1 Diesel Engine Procured as and when required
Not Achieved
1 000 000 0.00 No request/requirement for diesel engine procurement in quarter 1
None Delivery Note
INFR-03
Basic Services
To provide sustainable basic water services
Water infrastructure Repairs and Maintenance
Replacement of pipe-line, flow meters, major repairs of
CDM Percentage of reported breakdowns attended
90% of water schemes operational.
95% of water schemes operational.
95% of water schemes operational
Achieved
95% of water schemes operational in quarter 1
28 212 000
R9 872 825.26
None None Progress Reports
23
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
water equipment and infrastructure
INFR-04
Basic Services
To provide sustainable basic water services
Water Tankering
Water Tankering
CDM Percentage of water supply to all affected areas
90% supply of water to all affected areas.
90% supply of water to all affected areas.
90% supply of water to all affected areas.
Achieved
90% supply of water to all affected areas achieved in quarter 1.
1 000 000 287 957.00 Current budget fully committed and will be exhausted by end October 2017
Additional budget required to avoid no water supply to affected communities.
Delivery Reports
INFR-05
Basic Services
To provide sustainable basic water services
Procurement of O&M Material.
Procurement of O&M Material.
CDM Percentage of requested O&M material procured.
50% of requested O & M Material procured.
90% of requested O & M Material procured.
90% of requested O & M Material procured.
Achieved
90% of requested O & M Material procured in quarter 1
4 000 000 1 682 213.00 None None Delivery Notes
INFR-06
Basic Services
To provide sustainable basic water services
WSIG Schemes O&M
Implementation of WSIG Programme
CDM Percentage Implementation of Municipal Water Infrastructure
90% Implementation of WSIG Programme..
100% Implementation of WSIG Programme
Site Investigation and Programme Scoping/Budget Pricing.
Achieved
Site Investigation and Programme Scoping/Budget Pricing
74 561 000
2 501 359.20 None None Receipts
24
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
Grant (WSIG) projects.
completed. Scoping reports received.
WATER QUALITY MANAGEMENT
INFR-07
Basic Services
To provide sustainable basic water services
Procurement of Water Quality Laboratory Equipment /Instruments.
Supply, delivery & installation of Water Analysis Instruments
CDM/University of Limpopo
Percentage of all required water quality laboratory instruments/ equipment procured.
New indicator
95% of all required water quality laboratory instruments/ equipment procured.
Planning & Terms of reference Approved
Achieved
Terms of reference approved, project advertised and at adjudication
800 000 0.00 None None Approved TOR Appointment letter of the service provider Progress report
INFR-08
Basic Services
To provide sustainable basic services and infrastructure development
Implementation of water safety and security plans recommendations
Implementation of water safety and security plans recommendations
CDM (all LM’s)
Percentage of Implementation of water safety and security plans recommendations
New
Indicator
30% of
interventi
on on of
water
safety
plans
recomme
ndations
complete
d
5% of intervention on of water safety plans recommendations completed
Achieved
Planning & Terms of reference Approved
525 000 0.00 None None Approved TOR Appointment letter of the service provider Water safety report
25
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
INFR-09
Basic Services
To provide sustainable basic services and infrastructure development
Water Quality monitoring and sampling
Collection of water and wastewater samples throughout the district
CDM (all LM’s)
Number of chemicals and microbiological samples collected
New
Indicator
800 chemicals and 1 000 microbiological samples collected
200 chemical and 250 Microbiological samples collected
Not Achieved
193 chemical collected and 235 Microbiological samples collected
400 000 0.00 No water during sampling days
Affected areas to be revisited
Sample reception log sheet
INFR-10
Basic Services
To provide sustainable basic services and infrastructure development To provide sustainable basic services and infrastructure development To provide
Procurement of Disinfection chemicals
Procurement of Disinfection chemicals
CDM (all LM’s)
Number of Disinfection chemicals procured
New
Indicator
2 500 Kg of disinfection chemicals procured
Planning & Terms of reference Approved
Achieved
Terms of reference approved
210 000 0.00 None None Approved TOR Appointment letter of the service provider Invoice Delivery note
INFR-11
Basic Services
Procurement of Water and Wastewater consumables.
Procurement of consumable reagents to enable functioning of the Laboratory
CDM/University of Limpopo
Percentage of all requested water and wastewater consumables procured
New
Indicator
100% of
all
requeste
d water
and
wastewat
er
consuma
bles
25 percent of all requested consumables procured
Achieved
30 percent of all requested consumables procured
350 000 0.00 None None Delivery note Invoice
26
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
sustainable basic services and infrastructure development
procured
INFR-12
Basic Services
Unit Process Audit
Assess the capacity and operational effectiveness of the Water Supply & Wastewater systems
CDM (All LM’s)
Number of Water Supply & Wastewater Systems Assessed/ audited
New Indicator
3 Water Supply & 3 Wastewater Systems Assessed
Planning & Terms of reference Approved
Achieved
Terms of reference Approved
365 000 0.00 None None
INFR-13
Spatial Rationale
To provide sustainable basic services and infrastructure development
Maintenance of Water Quality Laboratory accreditation status.
Maintain accreditation status of the Water Quality Laboratory
CDM/University of Limpopo
Percentage participation on SANAS, NLA and SABS by the Water Quality Laboratory
New
indicator
100% participation on SANAS, NLA and SABS by the Water Quality Laboratory
100% participation on SANAS, NLA and SABS by the Water Quality Laboratory
Achieved
100% participation on SANAS, NLA and SABS by the Water Quality Laboratory
100 000 0.00 None None NLA,SABS reports
INFR-14
Basic Services
To provide sustainable basic services and
Implementation of Waste Water Risk Abateme
Implementation of Wastewater Risk Assessment
CDM (LM’s)
Percentage completion on Green Drop
New indicator
30% completed on Green Drop Interventi
5% completed on Green Drop Interventions
Achieved
Planning & Terms of reference Approved
200 000 0.00 None None Approved TOR Appointment letter of the
27
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
infrastructure development
nt Plans
outcomes
Interventions
ons service provider Progress report
INFR-15
Basic Services
To provide sustainable basic services and infrastructure development
Operations of waste water treatment works
Operations of waste water treatment works
CDM (LM’s)
Percentage of waste water treatment works operated
New indicator
100% of waste water treatment works operated
100% of waste water treatment works operated
Achieved
100% of waste water treatment works operated Work order issued for purchase of Gas chlorine
2000 000 49 382.29 None None Approved TOR Appointment letter of the service provider Progress report Delivery note Invoice
WATER PROJECTS
BLOUBERG LM
INFR-16
Basic Services
To provide affordable, clean and potable water according to 100% of
Blackhill Water Scheme (Blackhill, Brana, Mangalo, Legwara, Hlako, Mampote,
Construction of Water supply project
Blouberg
Percentage construction of water supply project Number
New indicator
100 Percent construction of water supply project 2 167 househol
70 Percent construction completed, 0 households benefiting
Achieved
96.5 Percent construction of water supply project 0 households
4 386 000
0.00 None None Progress reports
28
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
the population by 2030
Bokfram, Dithabaneng)
of household with water access
ds with water access
with water access
INFR-17
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Lipzight (Sesalong) Water Supply
Construction of Water supply project
Blouberg
Percentage construction of water supply project Number of household with water access
New indicator
100 Percent construction of water supply project 636 households with water access
50 Percent construction completed, 0 households benefiting
Achieved
98 Percent construction completed, 0 households benefiting Evaluation stage
3 509 000
2 160 040 None None Progress reports
INFR-18
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Burgerreght/ Motlana/ The Grange (Glenfirness Phase 5) Water Supply
Construction of Water supply project
Blouberg
Percentage construction of water supply project Number of household with water
New indicator
100% construction of water supply project. 636 households with water access
5 Percent construction completed, 0 households benefiting
Not Achieved
0 Percent construction completed, 0 households benefiting Tender
20 747 000
0 Overwhelming high volume response to the bid
Project Managers assisting in order to fast track the process
Progress reports
29
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
access evaluation stage
INFR-19
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Ga-Hlako Water Supply
Construction of Water supply project
Blouberg
Percentage construction of water supply project Number of household with water access
30 Percent construction completed, 0 households benefiting
100% construction of water supply project. 432 households with water access
50 Percent construction completed, 0 households benefiting
Achieved
90 Percent construction completed, 0 households benefiting
10 526 000
5 683 474 None None Progress reports
INFR-20
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Langlaagte (Rammutla)/ Vergelegen
Construction of Water supply project
Blouberg
Percentage construction of water supply project Number of household with water access
New indicator
100% construction of water supply project. 211 households with water access
5 Percent construction completed, 0 households benefiting
Not Achieved
0 Percent construction completed, 0 households benefiting Tender evaluation stage
13 367 000
0.00 Overwhelming high volume response to the bid
Project Managers assisting in order to fast track the process
Progress reports
30
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
INFR-21
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Lethaleng, Puraspan (Ga Machaba) Ext Water Supply
Construction of Water supply project
Blouberg
Percentage construction of water supply project Number of household with water access
New indicator
100% construction of water supply project. 2320 households with water access
5 Percent construction completed, 0 households benefiting
Not Achieved
0 Percent construction completed, 0 households benefiting Tender evaluation stage
17 810 000
0.00 Overwhelming high volume response to the bid
Project Managers assisting in order to fast track the process
Progress reports
INFR-22
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Sadu Water Supply
Construction of Water supply project
Blouberg
Percentage construction of water supply project Number of household with water access
30 Percent construction completed, 0 households benefiting
100% construction of water supply project. 367 households with water access
50 Percent construction completed, 0 households benefiting
Achieved
55 Percent construction completed, 0 households benefiting
8 824 000
2 239 443
None None Progress reports
31
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
INFR-23
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Senwabarwana Water Supply
Construction of Water supply project
Blouberg
Percentage construction of water supply project Number of household with water access
New indicator
100% construction of water supply project. 0 households with water access
5 Percent construction completed, 0 households benefiting
Not Achieved
0 Percent construction completed, 0 households benefiting Tender evaluation stage
17 544 000
0.00
Overwhelming high volume response to the bid
Project Managers assisting in order to fast track the process
Progress report
LEPELLE NKUMPI LM
INFR-34
Basic Services
To provide affordable, clean and potable water according to 100% of
Groothoek (Lebowakgomo Zone B) Water Supply
Construction of Water supply project
Lepelle Nkumpi
Percentage construction of water supply project Number
New indicator
40 % construction of water supply project 0 households with
Appointment of service provider
Not Achieved
Service provider not appointed Tender evaluation
17 544 000
0.00
Overwhelming high volume response to the bid
Project Managers assisting in order to fast track the process
Progress reports
32
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
the population by 2030
of household with water access
water stage
INFR-35
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Groothoek Gedroogte water supply
Construction of Water supply project
Lepelle Nkumpi
Percentage construction of water supply project Number of household with water access
New indicator
100% construction of water supply project. 2000 households with water access.
Appointment of service provider
Not Achieved
Service provider not appointed Tender evaluation stage
11 469 000
0.00 Overwhelming high volume response to the bid
Project Managers assisting in order to fast track the process
Progress reports
INFR-38
Basic Services
To provide affordable, clean and potable water according to 100% of the populatio
Mphahlele (Bolatjane, Phalakwane, Makurung and Dithabaneng) RWS
Construction of Water supply project
Lepelle Nkumpi
Percentage construction of water supply project Number of househol
New indicator
35% construction of water supply project 0 households with water access
Appointment of service provider
Not Achieved
Service provider not appointed Tender evaluation stage
17 544 000
0.00 Overwhelming high volume response to the bid
Project Managers assisting in order to fast track the process
Progress reports
33
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
n by 2030
d with water access
MOLEMOLE LM
INFR-448
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Mogwadi Borehole
Construction of Water supply project
Molemole
Percentage construction of water supply project Number of household with water access
30% construction of water supply project 0 households with water access
100% construction of water supply project 388 households with water access
50% construction of water supply project 0 households with water access
Not Achieved
0 Percent construction completed, 0 households benefiting
4 047 000
0.00 Project Steering Committee being re-established after project was stopped for more than 2 years
Expedite the re-establishment of the Project Steering Committee
Progress reports
INFR-49
Basic Services
To provide affordable, clean and potable water according to 100% of the populatio
Nyakelane
Construction of Water supply project
Molemole
Percentage construction of water supply project Number of househol
New indicator
100% construction of water supply project. 465 households with water access
90% construction of water supply project. 0 households with water access
Achieved
90% construction of water supply project. 0 households with water access
1 754 000
0.00 None None Progress reports
34
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
n by 2030
d with water access
INFR-67
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Molemole Cluster A (Makgato, Ga Mokganya and Molotong) RWS
Construction of Water supply project
Molemole
Percentage construction of water supply project Number of household with water access
25 Percent construction completed, 0 households benefiting
100% construction of water supply project. 314 households with water access
40 Percent construction of water supply project 0 households with water access
Achieved
50 Percent construction of water supply project 0 households with water access
8 772 000 2 071 803 None None Progress reports
INFR-51
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Matseke WS
Construction of Water supply project
Molemole
Percentage construction of water supply project Number of household with water access
25 Percent construction of water supply project 0 households with water access
100% construction of water supply project. 287 households with water access
40 Percent construction of water supply project 0 households with water access
Achieved
45 Percent construction of water supply project 0 households with water access
3 413 000
1 615 495 None None Progress reports
35
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
INFR-52
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Nthabiseng/ Capricorn Park WS
Construction of Water supply project
Molemole
Percentage construction of water supply project Number of household with water access
New indicator
100% construction of water supply project. 208 households with water access
Appointment of service provider
Not Achieved
Service provider not appointed Tender evaluation stage
2 634 000
0.00 Overwhelming high volume response to the bid
Project Managers assisting in order to fast track the process
Progress reports
INFR-53
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Sephala, Mokopu, Thoka, Makwetja RWS
Construction of Water supply project
Molemole
Percentage construction of water supply project Number of household with water access
New indicator
40 % construction of water supply project 0 households with water access
Appointment of service provider
Not Achieved
Service provider not appointed Tender evaluation stage
14 430 000
0.00 Overwhelming high volume response to the bid
Project Managers assisting in order to fast track the process
Progress reports
WATER PLANNING & DESIGN
36
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
INFR-62
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Drilling of Boreholes
Drilling of Boreholes
CDM Number of boreholes drilled
10 boreholes drilled
10 boreholes drilled
Appointment of service provider
Achieved
Service provider appointed
7 010 000.00
0.00 None None Progress reports
INFR-64
Municipal transformation and organisational development
To provide affordable, clean and potable water according to 100% of the population by 2030
Planning and development of technical reports
Planning and development of technical reports
CDM Number of technical reports developed
New indicator
15 technical reports developed
2 technical reports developed
Achieved
2 technical reports being developed
10 000 000.00
0.00 None None Progress reports
37
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
SEWER AND RURAL SANITATION
INFR-65
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
WSIG Scheme Lepelle Nkumpi Sanitation
Sanitation
Lepelle Nkumpi
Number of household with sanitation access
862 households with sanitation access
862 households with sanitation access
Appointment of service provider
Not Achieved
Service provider not appointed Tender evaluation stage
4 386 000
0.00 Overwhelming high volume response to the bid
Project Managers assisting in order to fast track the process
Progress report
INFR-66
Basic Service
To provide
Lepelle Nkumpi
Sanitation
Lepelle Nkumpi
Number of
862 househol
862 househol
Appointment of
Not Achieved
5 848 000 0.00 Overwhelming high
Project Manage
Progress report
38
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
s
affordable, clean and potable water according to 100% of the population by 2030
Sanitation
household with sanitation access
ds with sanitation access
ds with sanitation access
service provider
Service provider not appointed Tender evaluation stage
volume response to the bid
rs assisting in order to fast track the process
INFR-67
Basic Services
To provide affordable, clean and potable water according to 100% of the population by 2030
Molemole Sanitation
Sanitation
Molemole
Number of household with sanitation access
862 households with sanitation access
515 households with sanitation access
Appointment of service provider
Not Achieved
Service provider not appointed Tender evaluation stage
5 848 000 0.00 Overwhelming high volume response to the bid
Project Managers assisting in order to fast track the process
Progress report
INFR-68
Basic Services
To provide affordable, clean
Blouberg Sanitation
Sewer Blouberg
Number of household with
New indicator
515 households with sanitation
Appointment of service provider
Not Achieved
Service
5 848 000 0.00 Overwhelming high volume response
Project Managers assistin
Design report
39
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
and potable water according to 100% of the population by 2030
sanitation access
access provider not appointed Tender evaluation stage
to the bid g in order to fast track the process
ISD
INFR-69
Good Governance and Public Participation
Facilitation of Infrastructure Projects
Water and Sanitation projects facilitation
Facilitation of Project Steering Committees, development of scope of works and memoranda of agreements, conflict management and resolution during implementation of
CDM Percentage of approved water and sanitation projects facilitated for planning, implementation and operations & maintenance
100% of approved water and sanitation projects facilitated for planning, implementation and operations & maintenance
100% of approved water and sanitation projects facilitated for planning, implementation and operations & maintenance
100% of approved water and sanitation projects facilitated for planning, implementation and operations & maintenance
Achieved
100% of approved water and sanitation projects facilitated for planning, implementation and operations & maintenance
Opex 0.00 None None Quarterly report
40
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
Water and Sanitation projects
INFR-70
Good Governance and Public Participation
Facilitation of Infrastructure Projects
Job creation and training facilitation
Facilitation of job opportunities and training using EPWP guidelines in the implementation of water and sanitation projects
CDM Percentage of job opportunities and training facilitated in the implementation of water and sanitation projects
New baseline
100% of job opportunities and training facilitated in the implementation of water and sanitation projects as per the EPWP agreed target
100% of job opportunities and training facilitated in the implementation of water and sanitation projects as per the EPWP agreed target
Not achieved
0% of job opportunities and training facilitated in the implementation of water and sanitation projects as per the EPWP agreed target
Opex 0.00 Contractors not yet on site and therefore no job opportunities can be facilitated
Job opportunities will be facilitated as soon as contractors are on site
Quarterly report
INFR-71
Good Governance and Public Participation
Facilitation of Infrastructure Projects
Coordination of Water and Sanitation Community Forums
Involvement of stakeholders in the planning and development of water
CDM Number of Water and Sanitation Community Forums coordinated
4 Water and Sanitation Community Forums coordinated
4 Water and Sanitation Community Forums coordinated
1 Water and Sanitation Community Forums coordinated
Achieved
2 Water and Sanitation Community Forums coordinate in Lepelle-Nkumpi and Blouberg
Opex 0.00 None None Quarterly report
41
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
and sanitation projects
local municipalities
INFR-72
Good Governance and Public Participation
Facilitation of Infrastructure Projects
Coordination of District Sanitation Task Team
Involvement of stakeholders in the planning and development of sanitation projects
CDM Number of District Sanitation Task Team coordinated
4 District Sanitation Task Team coordinated
4 District Sanitation Task Team coordinated
1 District Sanitation Task Team coordinated
Achieved
1 District Sanitation Task Team coordinated
Opex 0.00 None None Quarterly report
INFR-73
Good Governance and Public Participation
Facilitation of Infrastructure Projects
Water Conservation Awareness Campaigns
Minimize the effects of illegal connections and tempering on the water and sanitation infrastructure
CDM Number of Water Conservation Workshops conducted
New baseline
3 Water Conservation Workshops conducted
Achieved
4 Water Conservation Workshops conducted
Opex 0.00 None None Quarterly report
PROJECT MANAGEMENT UNIT
INFR – 74
Financial Viability
To ensure compliance on
Management of the Municipal
Establish and enforce project
CDM Percentage of expenditure on
80% of expenditure on MIG
85% of expenditure on MIG
20% of expenditure on MIG funded
Achieved
34.34% of expenditure on MIG
R 235 037 000
80 700 001
None None MIG Monthly Report
42
Business Unit Infrastructure Department -Vote 2
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs: Improving access to basic services
Implementation of the community works programme
Actions supportive of human settlement outcome
Key Strategic Organisational Objectives: To provide sustainable basic services and infrastructure development
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description
Location
Key Perform
ance Indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18
Annual Budget
Expenditure
Challenges
Corrective Measures
Means of verification
MIG Requirements
Infrastructure Programme
management standards
MIG funded projects
funded projects
funded projects
projects funded projects
INFR-75
Good Governance and Public Participation
To ensure up to date electronic record keeping of infrastructure assets
Management of GIS
Monitoring of infrastructure projects through GIS
CDM Percentage of infrastructure projects monitored through GIS
50 % of infrastructure projects monitored through GIS
80% infrastructure projects monitored through GIS
80% infrastructure projects monitored through GIS
Not achieved
30% infrastructure projects monitored through GIS
Opex Opex Projects still at evaluation stage
Projects will be monitored once contractors are appointed
GIS report
FD-07 Financial Viability
To monitor departmental expenditure
Acquisition Management
Compliance to the SCM regulations
CDM Percentage of compliance to the SCM regulations that result in R nil irregular expenditure
1 draft 2015/16 annual budget tabled as per Municipal Finance Management Act (MFMA) by 31 March
100 percent of compliance to the SCM regulations that result in R nil irregular expenditure
100 percent of compliance to the SCM regulations that result in R nil irregular expenditure
100 percent of compliance to the SCM regulations that result in R nil irregular expenditure
83 409 731.29
0.00 None None Zero irregular expenditure/ Payment Vouchers
43
3. Corporate Services –Vote 3
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
CPS
D-01
Municipal Transformation and Organizational Development
To provide legal services
Litigation Management
Litigation of instituted and defended cases
CDM Percentage of instituted or defended cases attended and managed
Percentage of instituted or defended cases attended and managed
100% attendance and management of all cases instituted or defended
100% of instituted or defended cases are attended and managed
Achieved.
100% of instituted or defended cases are attended and managed
2 358 000.00 1 183 346.50
None None Litigation
Manage
ment
Report
CPSD-02
Municipal Transformation and Organizational Development
To provide legal services
Advisory Services
Legal advices and support
CDM Percentage of requested legal advices and support provided
Percentage of requested legal advices and support provided
100% provision of requested legal advices and support
100% requested legal advices and support provided
Achieved.
100% requested legal advices and support provided
Opex Opex None None Advisory Services Report
CPSD-03
Municipal Transformation and
To provide legal services
Contracts development
Contracts development or edition and signing
CDM Percentage of requested contracts develope
Percentage of requested contracts develope
100% Development or Edition of requested
100% requested Contracts Developed or Edited
Achieved
100% requested Contracts Developed or Edited
Opex Opex None None Contract Register Report
44
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
Organizational Development
d or edited
d or edited
Contracts
CPS
D-04
Spatial Rationale
To provide legal services
Development or review of by laws
By-law development or review
CDM Percentage of requested By-Laws developed or reviewed
Percentage of requested By-Laws developed or reviewed
100% Development or Review of requested By-Laws
100% requested Draft By-Laws Developed or Reviewed 100% requested Final Draft Developed or Reviewed 100% requested Approved Final Draft Gazetted
Not applicable
No requested received for Draft By-Laws Development or Review No requested received for Final Draft Developed or Reviewed No requested received for approval of Final Draft Gazetted
200 000.00 0.00 None None By-law development or review Report
CPSD-05
Local Economic Developme
To effectively and efficiently
Recruitment and selection
Recruit and select suitable candidates for
CDM Percentage filling of all funded vacancie
90% Percent filling of all funded
90% Percent filling of all funded
90% Percent filling of all funded vacancies
Achieved
90% Percent filling of all funded
569 000.00 0.00 None None Report on filling of funded vacant positions
45
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
nt
recruit and retain competent Human Capital and sound labour relations
processes
positions s vacancies
vacancies
vacancies
CPSD-06
Good Governance and Public Participation
To effectively and efficiently recruit and retain competent Human Capital and sound labour relations
Performance Management Capacity building
Coordination of Capacity Building Activities
CDM Number of Performance Management support sessions conducted
4 Performance Management support sessions conducted
4 Performance Management support sessions conducted
1 Performance Management support session conducted
Achieved
1 Performance management session conducted
Opex Opex None None Attendance registers
CPSD-07
Municipal Transformation
To effectively and efficiently
Performance reviews
Performance Reviews
CDM Number of Performance reviews
4 Performance reviews conducte
4 Performance reviews conducte
1 Performance review conducted
Not achieved
0 Performance review conducted
5 600 000.00 0.00 Lack of submission of performance
Performance review will be conduc
Performance review Report
46
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
and Organizational Development
recruit and retain competent Human Capital and sound labour relation
conducted
d d review plans by Executive mangers to prepare for the assessments.
ted in October
CPSD-08
Municipal Transformation and Organizational Development
To effectively and efficiently recruit and retain competent Human Capital and sound labour relations
Medical surveillance
Conduct medical surveillance
CDM Number of employees underwent medical surveillance
200 employees underwent medical surveillance
150 employees underwent medical surveillance
No target for the quarter
Not Applicable
Opex Opex None None Attendance Register
CPSD-09
Municipal Transformation and
To effectively and efficiently recruit
Hazard Identification and Risk Assess
Conduct HIRA
CDM Number of HIRA activities conducted
2 Hira activities conducted
2 Hira activities conducted
No target for the quarter
Not Applicable
Opex Opex None None HIRA Report
47
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
Organizational Development
and retain competent Human Capital and sound labour relation
ment
CPSD-10
Municipal Transformation and Organizational Development
To effectively and efficiently recruit and retain competent Human Capital and sound labour relations
OHS Capacity Building
Capacity building on OHS activities
CDM Number of OHS capacity building activities conducted
4 OHS capacity building activities conducted.
2 OHS capacity building activities conducted.
No target for the quarter
Not Applicable
247 000.00 0.00 None None Attendance Register
CPSD-11
Municipal Transformation and Orga
To effectively and efficiently recruit and
Personnel protective Clothing
Supply of protective clothing to requesting departments
CDM Percentage provision of personnel protectiv
100% implementation of employee wellness
100% provision of personnel protective
No target for the quarter
Not Applicable
2 150 000.00 0.00 None None Personnel protective Clothing report
48
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
nizational Development
retain competent Human Capital and sound labour relations
e equipment to qualifying employees
interventions
equipment to qualifying employees.
CPSD-12
Municipal Transformation and Organizational Development
To effectively and efficiently recruit and retain competent Human Capital and sound labour relations
Employee Wellness Program
Implementation of Employee Wellness Programme
CDM Percentage implementation of employee wellness interventions
100% implementation of employee wellness interventions
100% implementation of employee wellness interventions
100% implementation of employee wellness interventions
Achieved
100% implementation of employee wellness interventions
2 100 000.00 0.00 None None Progress Report
CPSD-13
Basic Services
To effectively and efficiently recruit and
Sports activities
Coordination of Sports Activities
CDM Number of employee sports activities coordinated
4 employee sports activities coordinated
2 employee sports activities coordinated
1 employee sports activities coordinated
Achieved
1 employee sports activities coordinated
Opex Opex None None Sports activities Report
49
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
retain competent Human Capital and sound labour relation
CPSD-14
Municipal Transformation and Organizational Development
To effectively and efficiently recruit and retain competent Human Capital and sound labour relations
Employee (Labour) Relations
Effective Management of Labour cases
CDM Percentage of referred cases attended to within the required time frame
100 percent of referred cases attended to within the required time frame
100 percent of referred cases attended to within the required time frame
100 percent of referred cases attended to within the required time frame
Achieved
100 percent of referred cases attended to within the required time frame
360 000.00 0.00 None None Employee (Labour) Relations Report
CPSD-15
Municipal Transforma
To effectively and efficient
Induction sessions
Induction of new and current employees
CDM Number of induction sessions
10 induction sessions conducte
2 induction sessions conducte
No target for the quarter
Not applicable
100 000.00 0.00 None None Attendance Register
50
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
tion and Organizational Development
ly recruit and retain competent Human Capital and sound labour relations
conducted
d d
CPSD-16
Municipal Transformation and Organizational Development
To effectively and efficiently recruit and retain competent Human Capital and sound labour relation
Submission of WSP.
Submission of the WSP to LGSETA
CDM Number of Workplace Skills Plan and Annual Training Report (WSP and ATR) submitted to LGSETA
1 Workplace skills plan and Annual Training report (WSP and ATR submitted to LGSETA by April 2017
1 Workplace skills plan and Annual Training report (WSP and ATR submitted to LGSETA by April 2018
No target for the quarter
Not Applicable
Opex 0.00 None None WSP document
CPSD-17
Municipal Transforma
To effectively and efficient
Training of employees
Training of employees
CDM Percentage of the training budget
100 percent of the training
100 percent of the training
25 percent of the training budget spent on training of
Achieved 52% percent
of the training
1 250 000.00
654 313.00
Expenditure Report
51
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
tion and Organizational Development
ly recruit and retain competent Human Capital and sound labour relations
spent on training of employees.
budget spent on training of employees
budget spent on training of employees
employees budget spent on training of employees Employees were placed on training in the month of August.
CPSD-18
Financial Viability
To effectively and efficiently recruit and retain competent Human Capital and sound labour relation
Training of councillors and Magoshi
Training of Councillors
CDM Percentage of the training budget spent on training of councillors and Magoshi
New indicator
100 percent of the training budget spent on training of councillors and Magoshi
25 percent of the training budget spent on training of councillors and Magoshi
Not Achieved 8 % percent
of the training budget spent on training of councillors and Magoshi 41 Councillors
were placed on training in the 1st Quarter.
1 500 000.00 119 946.00
Training that was done in first quarter was paid in June
Further training will be coordinated and paid for in the second quarter
Expenditure Report
CPSD-19
Municipal Transforma
To effectively and efficient
Bursary fund Internal
Awarding of bursaries to internal
CDM Percentage of eligible employe
100 percent of eligible employe
100 percent of eligible employe
No target for the quarter
Not Applicable
1 000 000.00 78 293.04
None None Bursary fund Report
52
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
tion and Organizational Development
ly recruit and retain competent Human Capital and sound labour relations
employees es awarded with bursaries in line with available budget
es awarded with bursaries in line with available budget
es awarded with bursaries in line with available budget
CPSD-20
Financial Viability
To effectively and efficiently recruit and retain competent Human Capital and sound labour relation
Bursary fund external
Awarding of bursary to external people
CDM Percentage of eligible people awarded with bursaries in line with available budget
100 percent of eligible people awarded with bursaries in line with available budget
100 percent of eligible people awarded with bursaries in line with available budget
No target for the quarter
Not Applicable
1 000 000.00
0.00 None. None Bursary fund Report
CPSD-21
Local Economic Developme
To effectively and efficiently
Learnership, Internships and
Capacitate young people in the district with regard
CDM Number of programs put in place to
3 programs put in place to capacitat
1 programs put in place to capacitat
No target for the quarter
Not Applicable
Opex 0.00 None None Attendance register/Programmes
53
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
nt recruit and retain competent Human Capital and sound labour relations
experiential training
to Learnership,internship and experiential training
capacitate young people in the district (learnerships, internships, or experiential training)
e young people in the district (learnerships, internships or experiential training)
e young people in the district (learnerships, internships or experiential training)
CPSD-22
Municipal Transformation and Organizational Development
To effectively and efficiently recruit and retain competent Human Capital and sound labour relation
Job Evaluation
Conduct job evaluation
CDM Percentage of identified jobs evaluated
100 percent of identified jobs evaluated
100 percent of identified jobs evaluated
100 percent of identified jobs evaluated
Achieved
100 percent of identified jobs evaluated
50 000.00 0.00 None None Job Evaluation report
CPSD-23
Municipal Transformation and
To effectively and efficiently recruit
Employment Equity report
Submission of the employment Equity report to Departmen
CDM Number of employment equity report
1 employment equity report submitte
1 employment equity report submitte
No target for the quarter
Not Applicable
Opex Opex None None Employment Equity Report
54
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
Organizational Development
and retain competent Human Capital and sound labour relations
t of Labour submitted to DoL
d to DoL by January 2017
d to DoL by December 2017
CPSD-24
Municipal Transformation and Organizational Development
To effectively and efficiently recruit and retain competent Human Capital and sound labour relations
Employment Equity Plan
Implementation of employment equity plan
CDM Percentage of filled positions occupied by employees from Employment Equity target groups employed in the four highest levels of management in compliance with the
97 percent of filled positions occupied by employees from Employment Equity target groups employed in the four highest positions
97 percent of filled positions occupied by employees from Employment Equity target groups employed in the four highest positions
97 percent of filled positions occupied by employees from Employment Equity target groups employed in the four highest positions
Achieved
97 percent of filled positions occupied by employees from Employment Equity target groups employed in the four highest positions
Opex Opex None None Employment Equity Plan Report
55
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
Employment Equity Act
CPSD-25
Municipal Transformation and Organizational Development
To effectively and efficiently recruit and retain competent Human Capital and sound labour relations
Leave Management
Management of leave
CDM Percentage capturing of approved leave in the system
New Indicator
100% capturing of approved leave in the system
100% capturing of approved leave in the system
Achieved
100% capturing of approved leave in the system
Opex Opex None None Leave Report
CPSD-27
Municipal Transformation and Organizational Development
To provide effective and efficient ICT services within the Municipality
Implementation of file server solution ( to secure municipal information)
File server for central, audited information
CDM Number of file server solution implemented
New indicator
1 file server solution implemented by June 2018
No targets for the quarter
Not Applicable
300 000.00 0.00 None None Report and proof of payment
56
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
CPSD-29
Municipal Transformation and Organizational Development
To provide effective and efficient ICT services within the Municipality
Procurement and implementation of computer hardware, software, and networks
Procurement Internal software, network, switches, tablets and computers
All CDM offices
Number of computer hardware equipment, software and networks procured and implemented
289 Computer equipment’s available
45 computer hardware equipment, software and networks procured and implemented
No targets for the quarter
Not Applicable
1 530 000.00 0.00 None None Report and proof of payment
CPSD-31
Municipal Transformation and Organizational Development
To provide effective and efficient ICT services within the Municipality
Maintenance of IT systems and licences
SAP, Teammate, Antivirus, EMS/DMS, Microsoft, Telkom, MPLS (Multiprotocol label switching)
CDM Percentage of systems maintained and licenced
100% maintenance of ICT systems and licencing
100% maintenance of ICT systems and licencing
100% maintenance of ICT systems and licencing
Achieved
100% maintenance of ICT systems and licencing
5140 000.00 821 987.91
None None Report and proof of payment
CPSD-32
Municipal Transformation and Organizati
To provide effective and efficient ICT services within
Maintenance of computer equipment
Computers, switches, Cameras, Access control
All CDM offices
Percentage of computer equipment maintained
100% of computer equipment maintained
100% of computer equipment maintained
100% of computer equipment maintained
Achieved
100% of computer equipment maintained
313 000.00 50 531.60
None None Report and proof of payment
57
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
onal Development
the Municipality
CPSD-34
Municipal Transformation and Organizational Development
To provide effective and efficient ICT services within the Municipality
Financial System Upgrade, enhancement and Maintenance
SAP/Vesta support ( Financial systems maintenance and support)
CDM Percentage upgrade, enhancement, maintenance and support of SAP and VESTA system
100% maintenance and support of SAP and implementation of Vesta system
100% upgrade, maintenance and support of SAP and VESTA system
10% maintenance and support of SAP and VESTA system
Achieved
10% maintenance and support of SAP and VESTA system
6 000 000.00 795 509.43
None None Report and proof of payment
CPSD-35
Municipal Transformation and Organizational Development
To provide effective and efficient ICT services within the Municipality
Access Control System
Access Control System at the remote office
CDM Number of offices installed with access control
5 sites installed with access control system
1 CDM offices installed with access control
No target for the Quarter
Not Applicable
100 000.00 0.00 None None Report and proof of payment
CPSD-36
Municipal Transforma
To provide auxiliary
Office Furniture
Procurement of office furniture
CDM Percentage of requested office
100% of requested Plant and
100% of requested Plant and
No targets for the quarter
Not Applicable
2 000 000.00 0.00 None None Report and proof of payment
58
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
tion and Organizational Development
support services to all departments
furniture procured
Equipment purchased in line with the available budget by June 2017
Equipment purchased in line with the available budget by June 2018
CPSD-37
Municipal Transformation and Organizational Development
To provide auxiliary support services to all departments
Procurement of Air- Conditioner
Procurement of air conditioners
CDM Number of air-conditioner s procured
20 air-conditioners procured
5 air-conditioners procured
No targets for the quarter
Not Applicable
200 000.00
0.00 None None Report and proof of payment
CPSD-38
Basic Services
To provide auxillary support services to all departments
Construction of Blouberg water offices
Planning and Construction of Blouberg offices
CDM Number of Phase 1: Blouberg water offices constructed
1 Blouberg water offices constructed
1 Blouberg water offices constructed
No targets for the quarter
Not Applicable
7 000 000.00 0.00 None None Progress report
59
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
CPSD-40
Municipal Transformation and Organizational Development
To provide auxillary support services to all departments
Repairs and maintenance of vehicles
Repairs and maintenance [Vehicles]
CDM Percentage compliance with vehicle maintenance
100 % compliance with vehicle maintenance
100 % compliance with vehicle maintenance
100 % compliance with vehicle maintenance
Achieved
100 % compliance with vehicle maintenance
5 000 000.00 1 543 723.97
None None Vehicle Compliance report
CPSD-41
Basic Services
To provide auxillary support services to all departments
Plant and equipment purchases
Purchasing of plants and equipment
CDM Number of Plant and Equipment purchased
2 Water tankers purchased by June 2016
3 Vehicles purchased
TOR developed and approved
Achieved
TOR developed and approved.
5 000 000.00 0.00 None None Report and proof of payment
CPSD-43
Basic Services
To provide auxillary support service
Water vehicles
Purchasing of trucks and bakkies
CDM Number of vehicles purchased
2 Water tankers purchased by June 2016
3 Water tankers purchased
No targets for the quarter
Not Applicable
5 000 000.00 0.00 None None Report and proof of payment
60
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
s to all departments
CPSD-44
Basic Services
To provide auxillary support services to all departments
Paving of fire station
Installation of paving at fire stations
CDM fire stations
Number of fire station paved.
2 fire stations installed with paving
1 fire stations paved
No targets for the quarter
Not Applicable
110 000.00 0.00 None None Progress report on installed with paving
CPSD-47
Basic Services
To provide auxillary support services to all departments
Installation of razor wire
Installation of razor wire
CDM fire stations
Number of razor wire installed
New Indicator
1 razor wire installed
TOR developed and approved
Achieved
TOR developed and approved.
90 000.00 0.00 None None Progress report on Installation of razor wire
61
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
CPSD-48
Municipal Transformation and Organizational Development
To provide auxillary support services to all departments
Guard-houses
Provision of guardhouses
CDM fire stations
Number of Guard-houses provided
2
Guard-houses installed
3 Guard-
houses provided
No targets for the quarter
Not Applicable
200 000.00 0.00 None None Guard-houses Reports
CPSD-49
Municipal Transformation and Organizational Development
To provide auxiliary support services to all departments
Professional fees( planning,designs and construction of TOR development and approved for offices and disaster management
Professional fees( planning,designs and construction of TOR development and approved for offices and disaster management centre
CDM Number of Professional fees( planning,designs and construction of TOR development and approved for offices and disaster management
New indicator
1 Professional fees( planning,designs and construction of TOR development and approved for offices and disaster management centre
No target for the quarter
Not Applicable
Opex Opex None None Professional fees Reports
62
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
centre centre
CPSD-50
Municipal Transformation and Organizational Development
To provide auxiliary support services to all departments
PAIA Compliance
Annual PAIA report submitted to South African Human Rights Commission
CDM Number of PAIA reports compiled and submitted to Huma Right Commission and Dept. of Justice
4 PAIA reports compiled and submitted to Huma Right Commission and Dept. of Justice
4 PAIA reports compiled and submitted to Huma Right Commission and Dept. of Justice
1 PAIA reports compiled and submitted to Huma Right Commission and Dept. of Justice
Achieved
1 PAIA reports compiled and submitted
Opex Opex None None PAIA Compliance Reports
CPSD-51
Municipal Transformation and Organizational Development
To provide auxiliary support services to all departments
Records Management
Implementation of records management
CDM Number of compliance reports compiled and submitted on file plan
4 compliance reports compiled and submitted on file plan
4 compliance reports compiled and submitted on file plan
1 compliance reports compiled and submitted on file plan
Achieved
1 compliance reports compiled and submitted on file plan
Opex Opex None None Records Management Reports
CPS Munic To Constru Constructio Lepelle/ Number New 2 No target for Not 400 000.00 0.00 None None Progress
63
Business Unit Corporate Services –Vote 3
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective Measure
Means of verification
D-52 ipal Transformation and Organizational Development
provide auxiliary support services to all departments
ction of external toilets and showers
n of external toilets and showers
Nkumpi and Molemole
of external toilets and showers constructed
Indicator external toilets and showers constructed
the quarter Applicable Reports
FD-07
Financial Viability
To monitor department expenditure
Acquisition management
Compliance to the SCM regulations
CDM % of compliance to the SCM regulations that result in R nil irregular expenditure
100 percent of compliance to the SCM regulations that result in R nil irregular expenditure
100% of compliance to the SCM regulations that result in R nil irregular expenditure
100% of compliance to the SCM regulations that result in R nil irregular expenditure
100% of compliance to the SCM regulations that result in R nil irregular expenditure
Opex 0.00 None
None Zero irregular expenditure/Payment Vouchers
64
4. FINANCE DEPARTMENT VOTE- 4
Business Unit Finance –Vote 4
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Project Strategic Objectives
Project Name
Project Description
Location
Key performance Indicator
Baseline 2017/18 Annual Target
Quarter 1 Targets
Quarter 1
Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective measure
Means of verification
BUDGET AND TREASURY
FD-01
Municipal Transformation and Organisational Development
To prepare a credible and realistic budget in line with MFMA timelines
Budget Compliance
To prepare a credible adjustment budget and annual budget to be tabled and adopted as per Municipal Finance Management Act (MFMA) timelines
CDM Number
of
approved
credible
adjustme
nt budget
as per
Municipal
Finance
Manage
ment Act
(MFMA)
by 28
February
1 approved credible adjustment budget as per Municipal Finance Management Act (MFMA) by 28 February
1 approved credible adjustment budget as per Municipal Finance Management Act (MFMA) by 28 February
No target for the quarter
Not Applicable.
Opex Opex None None Adjsutment budget adopted by council
Number of draft credible annual budgets tabled as per Municipal Finance Manage
1 draft credible annual budget tabled as per Municipal Finance Management Act
1 draft credible annual budget tabled as per Municipal Finance Management Act
No target for the quarter
Not Applicable.
Opex Opex None None Draft 2018/19 budget adopted by council
65
Business Unit Finance –Vote 4
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Project Strategic Objectives
Project Name
Project Description
Location
Key performance Indicator
Baseline 2017/18 Annual Target
Quarter 1 Targets
Quarter 1
Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective measure
Means of verification
ment Act (MFMA) by 31 March
(MFMA) by 31 March
(MFMA) by 31 March
Number of credible annual budgets adopted as per Municipal Finance Management Act (MFMA) by 30 May
1 credible annual budget adopted as per Municipal Finance Management Act (MFMA) by 30 May
1 credible annual budget adopted as per Municipal Finance Management Act (MFMA) by 30 May
No target for the quarter
Not Applicable.
Opex Opex None None 2018/19 Annual budget adopted by council
66
Business Unit Finance –Vote 4
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Project Strategic Objectives
Project Name
Project Description
Location
Key performance Indicator
Baseline 2017/18 Annual Target
Quarter 1 Targets
Quarter 1
Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective measure
Means of verification
FD-02
Municipal Transformation and Organisational Development
To prepare a credible and realistic budget in line with MFMA timelines
Financial reporting
To prepare and submit credible financial information
CDM Number of quarterly financial statements submitted to stakeholders within 25 working days after the end of the quarter
4 quarterly financial statements submitted to stakeholders within 25 working days after the end of the quarter
4 quarterly financial statements submitted to stakeholders within 25 working days after the end of the quarter
1 quarterly financial statements submitted to stakeholders within 25 working days after the end of the quarter
Achieved. 1
quarterly financial statements submitted to stakeholders within 25 working days after the end of the quarter
Opex Opex None None Quarterly financial statements
Good Governance and Public Participation
Number of Unqualified audit opinion
1 Unqualified audit opinion
1 Unqualified audit opinion (without material matters)
No target for the quarter
Not Applicable.
Opex Opex None None Auditors report
Number of annual financial statemen
1 annual financial statement and
1 annual financial statement and
1 annual financial statement and
Achieved. 1
annual financial
Opex Opex None None Annual financial statement and
67
Business Unit Finance –Vote 4
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Project Strategic Objectives
Project Name
Project Description
Location
Key performance Indicator
Baseline 2017/18 Annual Target
Quarter 1 Targets
Quarter 1
Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective measure
Means of verification
ts and performance reports submitted to the Auditor General by 31st August
performance reports submitted to the Auditor General by 31st August
performance reports submitted to the Auditor General by 31st August
performance reports submitted to the Auditor General by 31st August
statement and performance reports submitted to the Auditor General by 31st August
performance reports
Number of draft budget submitted to Treasury within10 working days after tabling
1 draft budget submitted to Treasury within10 working days after tabling
1 draft
budget
submitte
d to
Treasury
within10
working
days
after
tabling
No target
for the
quarter
Not Applicable.
Opex Opex None None Acknowledgement from Treasury of report being submitted
Number of final budget submitted to Treasury within 10 working
1 final budget submitted to Treasury within 10 working days
1 final budget submitted to Treasury within 10 working days
No target for the quarter
Not Applicable.
Opex Opex None None Acknowledgement from Treasury of report being submitted
68
Business Unit Finance –Vote 4
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Project Strategic Objectives
Project Name
Project Description
Location
Key performance Indicator
Baseline 2017/18 Annual Target
Quarter 1 Targets
Quarter 1
Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective measure
Means of verification
days after approval
after approval
after approval
Number of budget return submitted to Treasury by 20 July
1 set of budget return submitted to Treasury by 20 July
1 set of budget return submitted to Treasury by 20 July
No target for the quarter
Not Applicable.
Opex Opex None None Acknowledgement from Treasury of report being submitted
Number of quarterly MFMA budget return submitted to Treasury within 30 working days
4 quarterly MFMA budget return submitted to Treasury within 30 working days
4 quarterly MFMA budget return submitted to Treasury within 30 working days
1 quarterly MFMA budget return submitted to Treasury within 30 working days
Achieved. 1
quarterly MFMA budget return submitted to Treasury within 30 working days
Opex Opex None None Acknowledgement from Treasury of report being submitted
Number of monthly budget statements submitte
12 monthly budget statements submitted to
12 monthly budget statements submitted to
3 monthly budget statements submitted to
Not Achieved.
Opex Opex Incomplete posting of transactions
The service provider is being engaged.
Acknowledgement from Treasury of report being submitte
69
Business Unit Finance –Vote 4
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Project Strategic Objectives
Project Name
Project Description
Location
Key performance Indicator
Baseline 2017/18 Annual Target
Quarter 1 Targets
Quarter 1
Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective measure
Means of verification
d to Treasury within 10 working days after month-end
Treasury within 10 working days after month-end
Treasury within 10 working days after month-end
Treasury within 10 working days after month-end
d
FD-03
Municipal Transformation and Organisational Development
To prepare a credible and realistic budget in line with MFMA timelines
Treasury management
Monthly monitoring over the financial processes regarding cash flow management
CDM Number of monthly cash flow projections, bank and investment reconciliations prepared
12 cash flow projections bank and investment reconciliations prepared
12 cash flow projections bank and investment reconciliations prepared
3 cash flow projections bank and investment reconciliations prepared
Achieved. 3 cash
flow projections bank and investment reconciliations prepared
Opex Opex None None cash flow projections, bank and investment reconciliations
EXPENDITURE
FD-04
Financial Viability
To ensure effective and efficient payment of liabilities within set time frame and in compliance
Payables Adhere to service standards and MFMA for payment of
CDM Percentage creditors reconciled and paid within 30 days
80% creditors reconciled and paid within 30 days
100% creditors reconciled and paid within 30 days
100% creditors reconciled and paid within 30 days
Achieved. 100%
creditors reconciled and paid within 30 days
Opex Opex None None Payment reconciliation report and proof of payment within 30
70
Business Unit Finance –Vote 4
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Project Strategic Objectives
Project Name
Project Description
Location
Key performance Indicator
Baseline 2017/18 Annual Target
Quarter 1 Targets
Quarter 1
Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective measure
Means of verification
with MFMA liabilities days
FD-05
Municipal Transformation and Organisational Development
To ensure effective and effective payment of salaries and related costs
Employee benefits
Accurate payment of salaries and related costs monthly
CDM Number of payroll runs and reconciliations performed
12 payroll runs and reconciliations performed
12 payroll runs and reconciliations performed
3 payroll runs and reconciliations performed
Achieved. 3
payroll runs and reconciliations performed
Opex Opex None None Payroll reconciliations performed reviewed
Accurate payment of salaries and related costs monthly
CDM Number of employee cost benefit evaluations performed
1 Employee cost benefit evaluation performed
1 Employee cost benefit evaluation performed
1 Employee cost benefit evaluation performed
Achieved. 1
Employee cost benefit evaluation performed
50 000.00 0.00 None None Report on employee cost benefit evaluation
SUPPLY CHAIN MANAGEMENT
FD-06
Local Economic Development
To ensure that the resources required to fulfil the needs identified in the strategic plan of the institution are efficient and
Demand management
Development and Implement the procurement plan
CDM Number of municipal procurement plan developed and implemented
1 municipal procurement plan developed and implemented
1 municipal procurement plan developed and implemented
1 municipal procurement plan developed and implemented
Achieved. 1
municipal procurement plan developed and implemented
Opex Opex None None 1 municipal procurement plan developed and implemented
71
Business Unit Finance –Vote 4
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Project Strategic Objectives
Project Name
Project Description
Location
Key performance Indicator
Baseline 2017/18 Annual Target
Quarter 1 Targets
Quarter 1
Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective measure
Means of verification
effective (at the correct time, price and place and that the quantity and quality will satisfy those needs)
The optimum method to satisfy the need is considered, including the possibility of procuring goods, works or services from other institutions.
Supply Chain Management (SCM) requirements linked to the budget
CDM Percentage of Supply Chain Management (SCM) requirements that are linked to the budget
100% Supply Chain Management (SCM) requirements that are linked to the budget
100% Supply Chain Management (SCM) requirements that are linked to the budget
100% Supply Chain Management (SCM) requirements that are linked to the budget
Achieved. 100%
Supply Chain Management (SCM) requirements that are linked to the budget
Opex Opex None None 100% Supply Chain Management (SCM) requirements that are linked to the budget
FD-07
Financial Viability
To ensure that resources required to fulfil the needs identified in the strategic plan of the institution are efficient and effective
Acquisition management
Compliance to the SCM regulations
CDM Percentage of compliance to the SCM regulations that result in R nil irregular
100% of compliance to the SCM regulations that result in R nil irregular expendit
100% of compliance to the SCM regulations that result in R nil irregular expendit
100% of compliance to the SCM regulations that result in R nil irregular expendit
Achieved 100%
of compliance to the SCM regulations that resulted in R nil
Opex Opex None None 100% of compliance to the SCM regulations that result in R nil irregular expendit
72
Business Unit Finance –Vote 4
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Project Strategic Objectives
Project Name
Project Description
Location
Key performance Indicator
Baseline 2017/18 Annual Target
Quarter 1 Targets
Quarter 1
Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective measure
Means of verification
expenditure
ure ure ure irregular expenditure
ure
Basic Services
Prepare and submit bid documents for evaluation, adjudication award and contracting
CDM Number of days taken to appoint service providers since advertising of goods and services
90 days taken to appoint service providers since advertising of goods and services
90 days
taken to
appoint
service
providers
since
advertisin
g of
goods
and
services
90 days taken to appoint service providers since advertising of goods and services
Achieved. 90
days taken to appoint service providers since advertising of goods and services
Opex Opex None None 90 days taken to appoint service providers since advertising of goods and services
FD-08
Spatial Rationale
To ensure proper valuation, safeguarding, optimisation and disposal of municipal assets in compliance with relevant legislation
Assets and logistics management
Periodic asset counting
CDM Number of asset verifications performed
2 asset verification performed
2 asset verification performed
1 asset verification performed
Achieved. 1
asset verification performed
Opex Opex None None 2 asset verification performed
73
Business Unit Finance –Vote 4
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Project Strategic Objectives
Project Name
Project Description
Location
Key performance Indicator
Baseline 2017/18 Annual Target
Quarter 1 Targets
Quarter 1
Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective measure
Means of verification
Regular update and/or maintenance of asset register
CDM Number of inventory and asset registers compiled and updated
1 inventory and one asset register compiled and updated
1 inventory and one asset register compiled and updated
1 inventory and one asset register compiled and updated
Achieved. 1
inventory and one asset register compiled and updated
Opex Opex None None 1 inventory and one asset register compiled and updated
FD-09
Basic Services
Assets management (Unbundling of infrastructure assets)
Unbundling of infrastructure assets
CDM Percentage of infrastructure assets unbundled in accordance with the accounting framework
100% of
infrastruc
ture
assets
unbundle
d in
accordan
ce with
the
accountin
g
framewor
k
100% of infrastructure assets unbundled in accordance with the accounting framework
100% of infrastructure assets unbundled in accordance with the accounting framework
Achieved. 100%
of infrastructure assets unbundled in accordance with the accounting framework
3 100 000.00
0.00 None None 100% of infrastructure assets unbundled in accordance with the accounting framework
REVENUE MANAGEMENT
FD-10
Financial Viability
To ensure revenue of the municipality is
Water revenue collection
Collect revenue billed and
CDM Percentage of water
10% of water collection
15% of water collection
3% of water collection
Achieved. 3% of
water
7 000 000 00
0.00 None None
Billing reconcilation
74
Business Unit Finance –Vote 4
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organizational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Project Strategic Objectives
Project Name
Project Description
Location
Key performance Indicator
Baseline 2017/18 Annual Target
Quarter 1 Targets
Quarter 1
Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective measure
Means of verification
collected VAT due to municipality.
collection from service charges billed
from service charges billed
from service charges billed
from service charges billed
collection from service charges billed
reviewed charges billed
75
5. Development Planning Environmental Management Service-Vote 5
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
TRANSPORT
DPEMS -01
Spatial Rationale
To coordinate and promote reliable, safe road network ,efficient, accessible and affordable transport services
Development of Rural Roads Assets Management System (Public Transport Rural Infrastructure Planning)
Rural Roads Assets Management Systems (Traffic data, bridge condition survey, mapping of visual conditions, Extended visual condition assessment.
CDM Number of Rural Roads Asset Management Systems
1 Rural roads infrastructure data-base
1 Rural Roads Assets Management System developed and implemented
25 % Rural Roads Assets Manage ment System impleme nted and update i.e. Traffic Data Round 2 , Bridge Condition Surveys Round 2, Visual Condition Assessm ent on surfaced & gravel roads- Round 2
Achieved.
29.24 % Rural Roads Assets Manage ment System impleme nted and update i.e. Traffic Data Round 2 , Bridge Condition Surveys Round 2, Visual Condition Assessm ent on surfaced & gravel roads- Round 2
2 120 000.00
0.00 None None Progress Report
76
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
DPEMS-02
Good Governance and public participation
To coordinate and promote reliable, safe road network ,efficient, accessible and affordable transport services
Monitoring of public transport facilities (Blouberg, Lepelle-Nkumpi, Molemole)
Monitoring of public transport facilities (Blouberg, Lepelle-Nkumpi, Molemole)
Blouberg, Lepelle-Nkumpi, Molemole
Number of Public Transport Facilities monitored
District Integrated Transport Plan
4 public transport facilities monitored per municipality
4 public transport facilities monitored per municipality
Achieved.
4 public transport facilities monitored per municipality i.e. 29/08/2017 Leporogong Taxi Rank, Seleteng Taxi Rank, Mamaolo Taxi Rank. 30/08/201 Dendron Taxi Rank
Opex Opex None None Progress Reports/ Minutes/Attendance Register
DPEMS-03
Good Governance and public participation
To coordinate and promote reliable, safe road network ,efficient, accessible and
Road safety awareness campaign
Conduct Road safety awareness campaign to promote road safety in the district.
CDM Number of road safety awareness campaign conducted
5 Road safety education and communications campaign facilitated and coordinated
5 road safety awareness campaign initiatives conducted
1 road safety awareness campaigns initiatives conducted
Achieved.
1 road safety awareness campaign in the form of Participatory Education Techniques held on the 05
50 000.00
0.00 None None Progress Reports/ Attendance register
77
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
affordable transport services
August 2017 Traffic Station Polokwane
DPEMS-04
Good Governance and public participation
To coordinate and promote reliable, safe road network ,efficient, accessible and affordable transport services
Transport Forum Engagement
Transport Forum Engagement
CDM Number of Transport Forum engagement conducted
None 4 Transport Forum engagement conducted
1 Transport Forum engagement conducted
Achieved.
1 Transport Forum engagement conducted on the 28th September 2017
Opex Opex None None Minutes, Attendance register
78
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
ENVIRONMENT
DPEMS-05
Basic Services
To protect the environment
Management of Blouberg landfill site
Management of the Blouberg landfill site
Senwabarwana
Number of landfill management reports compiled
4 Landfill Management Reports compiled
Management of 1 landfill site (Blouberg)
1 Landfill management report
Achieved.
1 Landfill management report is available
3 000 000.00
0.00
None None Project management report
DPEMS-08
Spatial Rationale
To protect the environment
Laboratory analysis air quality (Air quality monitoring)
Passive ambient air quality monitoring (Laboratory Analysis Air Quality)
All municipal areas
Number of reports on passive ambient air quality monitoring results
4 Reports on passive ambient air quality monitoring results
4 Reports on passive ambient air quality monitoring results
1 Quarterly report on passive ambient air quality monitoring results
Achieved.
1 Quarterly report on passive ambient air quality monitoring results is available
22 000.00
1 824.00 (8.3%)
None None Air quality monitoring report
DPEMS-09
Basic Services
To protect the environment
Air quality monitoring (Repair & Calibration of equipment)
Repair & calibration of air quality monitoring equipment
CDM Number of air quality monitoring equipment repaired and calibrate
5 Monitoring stations repaired and calibrated
5 Monitoring stations repaired and calibrated
Availability of Terms of Reference and tender advertised
Achieved.
Terms of Reference is available. No need for advertisement - Request
119 000.00
0.00
None None ToR / Tender advertisement / Approved Deviation
79
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
d
submitted to the Tender Adjudication Committee for approval to use sole provider
DPEMS-12
Spatial Rationale
To protect the environment
Environmental compliance inspections and enforcement (Compliance monitoring and enforcement)
Conduct compliance inspections
CDM Number of environmental compliance inspection reports prepared
4 Environmental compliance inspection conducted
4 Environmental compliance inspection reports prepared
2 Environmental compliance inspection conducted
Achieved.
(9) Nine compliance inspections conducted;
Botlokwa at the Matoks Shopping Complex on 19 July;
Alldays Landfill construction site and at Marula Mall in Alldays on 21 July
1 August at Bendor-
20 000.00
0.00 None None Progress reports
80
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
Aloe Estate construction site;
16 August at Shell Polokwane Depot;
17 August at Total Polokwane Depot
Senyane Manganese mine at Lebowakgomo on 24 August
BLITZ operation conducted at Mogodi for illegal manufacturing of aluminium pots and Deforestation / wood selling at Zebediela / Moletlane on 26
81
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
September
DPEMS-16
Good Governance and Participation
To protect the environment
Support to Wildlife and Environmental Society of South Africa (WESSA) Eco Schools Environmental Education awareness campaign
Supporting WESSA Eco Schools Environmental Education campaign
CDM Number of signed MOUs for transfer of funds to WESSA
1 Signed MoU and 4 progress reports for transfer of funds to WESSA
1 Signed MOU for transfer of funds to WESSA
1 Progress report for transfer of funds to WESSA
Achieved.
1 Progress report for transfer of funds to WESSA is available Draft MoU has been forwarded to WESSA for input / signature
157 000.00
0.00 None None Progress report
DPEMS-17
Spatial Rationale
To protect the environment
Environmental awareness campaigns
Conduct environmental awareness campaigns
All municipal areas
Number of environmental awareness
8 Environmental awareness campaig
8 Environmental awareness campaig
2 Environmental awareness campaign conducted
Achieved.
3 (Three) Environmental awareness campaigns
150 000.00
13 685.80 (9.1%)
None None Environmental awareness reports
82
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
campaigns conducted
ns conducted.
ns conducted.
conducted; • 30 August with LEDET for Traditional Leaders in Polokwane
1 September for Ward Committees at Mohodi in Molemole LM;
20 September for Ward Committee members at Zebediela in Lepelle-Nkumpi LM
LOCAL ECONOMIC DEVELOPMENT
83
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
DPEMS -18
Local Economic Development
To create a conducive environment and ensure support to key economic sectors Agriculture, tourism, manufacturing and mining
LED Stakeholder engagement
Hosting of LED forum meetings to integrate plans
CDM Number of LED Meetings coordinated.
4 LED Forum Meetings held
4 LED Forum Meetings held
One (1) LED Forum i.e. stakeholder engagement meeting held
Achieved.
One (1) LED Forum i.e. stakeholder engagement meeting held on the 08th September 2017
Opex 0.00 None None Attendance register LED forum Reports
DPEMS-19
Local Economic Development
CDM Economic Profile
Compilation of district economic profile
CDM Number of district economic profiles produced
1 District Economic Profile produced
1 district economic profile produced
Data Collection
Achieved.
Data has been collected
Opex 0.00 None None Data Collection report
DPEMS-20
Local Economic Development
To create a conducive environment and ensure support to key econo
Job creation monitoring
Monitor and report on the number of jobs created in the district
CDM Number of job creation reports developed
4 job creation reports developed
4 job creation reports developed
One (1) quarterly job creation report developed ( jobs created by the district)
Achieved.
One (1) quarterly job creation report developed ( jobs created by the district CDM
Opex 0.00 None None Job creation report
84
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
mic sectors Agriculture, tourism, manufacturing and mining
created a total number of 542 jobs in the 1st Quarter of the 2017 /18 financial year. Breakdown of jobs in terms of targeted groups is as follows: Youth – 250 jobs Women- 334 jobs Disabled – 9 jobs
85
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
DPEMS-21
Local Economic Development
To create a conducive environment and ensure support to key economic sectors Agriculture, tourism
Entrepreneurship support for SMME
Supporting farmers with linkages and information
CDM Number of SMMEs supported in farming
New indicator
5 farmers supported with linkage to markets and information
1 information sharing session held
Achieved.
1 information sharing session held. This was on linkages to markets. It was held in Lepelle -Nkumpi on the 13 September 2017
310 000. 00
11 490.00
None None Reports
86
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
, manufacturing and mining
Incubation of SMMEs
CDM Number of SMMEs incubated
New indicator
15 SMMES incubated
Development of project charter
Achieved.
Development of project charter done
None None None Project Charter
DPEMS-22
Local Economic Development
To create a conducive environment and ensure support to key economic sectors Agriculture, tourism, manufacturing and mining
SMME support (exhibitions)
Facilitate the exhibition of SMME products (exhibitions)
CDM Number of SMME exhibitions coordinated
4 SMME exhibitions coordinated
4 SMME exhibitions coordinated
One (01) SMME exhibition coordinated
Achieved.
Two SMME Exhibitions were coordinated at Mall of the North on the 02 September 2017 and 14 to16 September 2017
164 000. 00
5100.00 None None Project report
DPEMS-23
Local Economic Development
Monitoring of SETAS initiatives in the district
Monitoring of SETAS in the district
CDM Number of monitoring reports developed
None 4 Monitoring Reports developed
(One) 1 Monitoring report developed
Achieved.
One (01) Monitoring report developed
Opex 0.00 None None Monitoring report
87
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
DPEMS- 24
Local Economic Development
Motumo Trading Post
Development of Motumo Trading Post
CDM Number of monitoring reports developed
4 monitoring reports developed
4 monitoring reports developed
1 Monitoring Report
Achieved.
1 Monitoring Report developed
Opex 0.00 None None Monitoring report
DPEMS-25
Local Economic Development
Agri-Parks
Development of an Agri Park in the District
CDM Number of monitoring reports developed
4 monitoring Reports developed
4 Monitoring reports developed
1 Monitoring Report
Achieved.
1 Monitoring Report developed
Opex 0.00 None None Monitoring reports
DPEMS-26
Local Economic Development
To create a conducive environment and ensure support to key economic sectors Agriculture, tourism,
Review of Investment and Marketing Strategy
Review of Investment and Marketing Strategy
CDM Number of Investment and Marketing Strategies reviewed
1 Investment and Marketing Strategy reviewed
1 Investment and Marketing Strategy reviewed
Appointment of service provider
Not Achieved. Service Provider not appointed. Progress is as follows: 1-24 July - Development of TOR 25 July 2017 TORs
865 000. 00
0.00 The Terms of reference served at the Bid Specifications Committee and were referred back to user department for corrections 27 July to 30 August experienced SCM gap delay
The Terms of Reference were resubmitted to Supply Chain for advertisement.
Appointment letter
88
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
manufacturing
submitted to Supply Chain Management. 23 August 2017 - Bid Specification Committee Meeting did not Quorate. 30 August 2017 - The Bid Specification Committee met and made comments / inputs on the TOR 07 September 2017 - Amendments were made and submitted
20 September received new inputs. Service Provider not appointed. Progress is as follows: 1-24 July - Development of TOR 25 July 2017 TORs submitted to Supply Chain Management. 23 August 2017 - Bid Specification Committee Meeting did not Quorate. 30 August 2017 - The Bid Specification Committee met and made comments / inputs on the
89
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
to SCM. 20 September 2017 - The Bid Specification Committee met and made new inputs/ comments. 21 September 2017 - Amendments were made and submitted to SCM for circulation to all members of the Bid Specification Committee
TOR 07 September 2017 - Amendments were made and submitted to SCM. 20 September 2017 - The Bid Specification Committee met and made new inputs/ comments. 21 September 2017 - Amendments were made and submitted to SCM for circulation to all members of the Bid Specification Committee
90
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
DPEMS 27
Local Economic Development
To create a conducive environment and ensure support to key economic sectors Agriculture, tourism, manufacturing
Inward and outward mission
Support investment in the district
CDM Percentage of Inward and Outward Mission conducted
New indicator
100% of inward and outward Mission conducted
40 % inward and Outward Mission conducted (Identification of inward and Outward mission)
Achieved. Inward and Outward Mission conducted (Identification of inward and Outward mission conducted)
160 000. 00
0.00 None None List of identified inward and outward missions
EXPANDED PUBLIC WORKS PROGRAMME (EPWP)
DPEMS - 28
Local Economic Development
To address unemployment through EPWP
EPWP coordination
EPWP Forum
CDM
Number of EPWP Forums coordinated
4 EPWP Forums coordinated
4 EPWP Forums coordinated
1 EPWP Forums coordinated
Achieved. EPWP Forum coordinate and held on the 27th September 2017
Opex Opex None None
EPWP Report/ Attendance Register
91
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
DPEMS - 29
EPWP work opportunities created
CDM
Number of EPWP work opportunities created
2 166 EPWP work opportunities created
2 400 EPWP work opportunities created
No target for the quarter
No target for the quarter (although
541 EPWP work opportunities already created)
Opex Opex None None EPWP RS Reports
DPEMS - 30
Implementation of EPWP grant projects
Implementation of EPWP grant projects
CDM
Number of EPWP grant projects implemented
6 Expanded Works Programmes projects implemented
6 Expanded Works Programmes projects implemented
2 Expanded Works Programmes projects implemented
Achieved. 2 Expanded Works Programmes projects implemented (EPWP Data Capture started 04 July 2017, Community Waste: Molemole started 05 September 2017)
Funds transferred
5 080 000
1 454 000
None None
EPWP RS Reports/
EPWP projects reports
92
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
to municipalities for project implementation
SPATIAL PLANNING
DPEMS –
31
Spatial
Planning and
Rationale
To manage and
co-ordinat
e spatial planning within
the district
Implementatio
n of SPLUM
A (District Municip
al Plannin
g Tribuna
l)
Coordination of
District Municipal Planning Tribunal
CDM
Number of District Municipal Planning Tribunal sessions coordinat
ed
District Municipal Planning Tribunal establishment of
the District
Municipal Planning Tribunal received
4 District Municipal Planning Tribunal sessions coordinat
ed
1 District Municipal Planning Tribunal sessions
coordinated
Achieved. 1 District Municipal Planning Tribunal sessions
coordinated
Gazette notice for
the District Municipal Planning Tribunal
400 000
4 725
33 352.33
(Committed i.e Sitting
Allowance & S&
T)
None None
Progress Reports/
Attendance Register
93
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
published on the 07th July 2017
Municipal Planning Tribunal session
coordinated and held on the 17th July 2017
& participate
d in the tribunal
workshop held on the 22 – 23rd August 2017.
DPEMS – 32
Implementation of the Spatial Development Framework (SDF)
Implementation of the Spatial Development Framework (SDF)
CDM
Number of the Spatial Development Framework (SDF) projects implemented
1 SDF (2017) available
2 projects implemented
Appointment of service Provider
Not Achieved. Appointment of service Provider in process Meeting with
700 000 0.00
Delay in receiving comments to ensure ToR are SPLUMA compliant.
Fast track
ToR to serve in
the next SCM
committee
sitting
Project Progress Reports
94
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
DRDLR & Molemole LM held on the 22 September 2017 to finalise the Terms of Reference that are SPLUMA compliant
DPE
MS -
33
Spatial Planning and Rationale
To manage and co-ordinate spatial planning within the district
Spatial Planning awareness session
Coordination of IDP awareness sessions
CDM
Number of awareness sessions coordinated
4
awarene
ss
sessions
coordinat
ed
4 Spatial Planning awareness sessions coordinated
1 Spatial Planning awareness sessions coordinated
Achieved.
1 Spatial Planning awareness sessions targeted for the District Municipal Planning Tribunal coordinated and held on the 22 & 23rd August 2017
50 000
3 463.32 None None
Awareness session package/ Attendance registers
95
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
INTEGRATED DEVELOPMENT PLANNING
DPEMS-34
Municipal Transformation and organisational Development
To manage and coordinate development and review of IDP/Budget within the District
Review of IDP/Budget
Review of Integrated Development Plan
CDM Number of IDP/ Budget reviewed
1 IDP/ Budget developed
1 IDP/ Budget reviewed
IDP/Budget Frame work/Process Plan prepared
Achieved.
IDP/Budget Frame work/Process Plan prepare d and approved by council on the 28th July 2017
624 000
105 320.00 (Order)
None None IDP/Budget report
DPEMS-35
Good Governance and Public Participation
To manage and coordinate development and review of IDP/Budget within the District
Strategic Planning Sessions
Coordination of strategic planning sessions
CDM Number of strategic planning sessions coordinated
8 strategic planning sessions coordinated
8 strategic planning sessions coordinated
Concept Document for Strategic Planning Sessions Approved.
Achieved
Concept Document for Strategic Planning Sessions Approved in August 2017.
575 000.00
66 330.00 (Order)
None None Strategic planning session packages/attendance register/ Strategic planning reports
96
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
DPEMS-36
Good Governance and Public Participation
To manage and coordinate development and review of IDP/Budget within the District
IDP Awareness Sessions
Co-ordination of IDP awareness sessions
CDM Number of awareness sessions co-ordinated
3 awareness sessions co-ordinated
4 awareness sessions co-ordinated
2 IDP Awareness Sessions coordinated
Achieved.
2 IDP Awareness Sessions Coordinated (IDP stakeholders session held on 19 July 2017 and 01 September2017)
70 000.00
0.00 None None IDP Awareness reports/ Attendance reports
DPEMS-37
Municipal Transformation and organisational Development
To provide direction on development impact within the District
Review of 2030 Growth and Development Strategy (GDS)
Review of 2030 Growth and Development Strategy
CDM Number of 2030 Growth and Development Strategy reviewed
New 1 2030 Growth and Development Strategy reviewed
Appointment of Service provide r
Achieved.
Appointment of Service provide r achieved in June 2017
950 000.00
0.00 None None Project Progress reports
97
Business Unit Development Planning Environmental Management Service-Vote 5
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 5: Deepen democracy through a refined ward committee model
Administrative and financial capability
Key Strategic Organisational Objectives: To increase the capacity of the district to deliver its mandate
Project No.
Key performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline 2017/18 Annual Targets
Quarter 1
Targets
Quarter 1 Progress
2017/18 Annual Budget
Expenditure
Challenges Corrective Measure
Means of verification
FD-- 08
Financial Viability
To monitor departmental expenditure
Acquisition Management
Compliance to the SCM regulations
CDM Percentage of compliance to the SCM regulation that result in R nil irregular expenditure
1 draft 2015/16 annual budget tabled as per Municipal Finance Management Act (MFMA by 31 March
100 percent of compliance to the SCM regulations that result in R nil irregular expenditure
100 percent of compliance to the SCM regulations that result in R nil irregular expenditure
Achieved.
100% of compliance to the SCM regulations that result in R nil irregular expenditure
R21 886 000.00
R213 392.12 Committed(R33 352.33)
0.00 N/A Zero irregular expenditure/ Payment Vouchers
98
ROLL-OVER PROJECTS: ENVIRONMENTAL MANAGEMENT
Roll Over Projects
Local Economic Development
To protect the environment
Alien plant eradication project
Eradication of alien plants in Blouberg and Lepelle-Nkumpi LM’s
Blouberg and Lepelle-Nkumpi LM’s
Number of EPWP jobs create through alien plant eradication project
200 EPWP jobs created
200 EPWP jobs created
Availability of draft Memorandums of Understanding (MOU)
Achieved.
Memorandums of Understanding (MOU) signed and available. Project progress report is available
1 900 000.00
0.00 None None MoU’s / Project progress report
Roll Over Projects
Spatial Rationale
To protect the environment
Air Quality Management Plan (AQMP)
Review of the District Air Quality Management Plan
CDM Number of AQMP’s reviewed
1 Old AQMP
1 Reviewed AQMP
1 Progress report on review of AQMP
Achieved. 1 Progress report on review of AQMP is available Project running well. Draft AQMP will be submitted to the PSC in October for comments
550 000.00
0.00 Committed: 164 160.00
None None Report
99
6. COMMUNITY SERVICES- VOTE 6
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
EMERGENCY SERVICES (FIRE AND RESCUE)
CMSD-01
Basic Services Delivery
To ensure provision of effective fire fighting and rescue services in the district
Fire and rescue infrastructure
Establishment of Fire Station in the former Aganang (Tsholo Fire Station)
Polokwane
Percentage of establishment of Aganang Fire Station
Signed agreement with the appointed Contractor.
40 % of Fire station established
Appointed contractor, Site establishment
Achieved.
Appointed contractor, Site establishment
10 929 000.00
0.00 None None Appointment letter, SLA and invoices.
CMSD-04
Basic Services Delivery
To ensure provision of effective firefighting and rescue services in the district
Extrication equipment
Procurement of firefighting water tankers
CDM area
Number of set of extrication equipment procured.
3 sets equipment procured.
1 set of extrication equipment procured
No target for the quarter
Not applicable
1 000 000.00
0.00 None None Delivery note and invoices
CMSD-05
Basic Services Delivery
To ensure provisio
Fire safety awarene
Fire safety week
CDM area
Number of Fire safety
1 fire safety week -
1 fire safety awarene
Draft project scoping
Achieved.
Draft
150 000.00
0.00 None None Agenda Attendance register
100
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
n of effective fire- fighting and rescue services in the district
ss programme
awareness week events held.
awareness event held.
ss event held
project scoping done
CMSD-06
Spatial rationale
To promote and sustain an integrated approach to disaster management continuum in CDM
Review of District Disaster Management Plan and Framework.
Review of District Disaster Management Plan and Framework.
CDM Number of disaster management plans and Framework reviewed
1 Service provider appointed for the development and review of Disaster Management Framework and plan
1 District Disaster Management Plan and Framework reviewed
No target for the quarter
Not Applicable
200 000.00
0.00 None None Reviewed Disaster Management Framework and plan
CMSD-07
Basic Services
To promote and sustain an integrated approa
Disaster risk management capacity building workshops for
Capacity building workshops on disaster management for communit
LMs Number of Disaster Management Capacity building
4 disaster management workshops conducted
4 disaster management Capacity building worksho
1 disaster management Capacity building worksho
Achieved
1. disaster management Capacity building
50 000.00
R12 280.00
None None Agenda/Attendance register
101
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
ch to disaster management continuum in CDM
community based structures.
y based structures.
workshops conducted
ps conducted
ps conducted
workshop conducted
CMSD-08
Good Governance and Public Participation
To promote and sustain an integrated approach to disaster management continuum in CDM
Disaster management coordination services (Advisory Forum)
Disaster management advisory forum meetings arranged
CDM/LM
Number of disaster management advisory forums coordinated
6 disaster management advisory forum meetings coordinated
5 disaster management advisory forum coordinated
1 disaster management advisory forum meeting coordinated
Achieved.
1 disaster Management advisory forum coordinated.
50 000.00
R12 280.00
None None Agenda/Attendance register
CMSD-09
Local Economic Development
To promote and sustain an integrated approach to disaste
Recruitment, engagement and registration of disaster management volunteer
Recruitment, engagement and registration of disaster management volunteers
CDM Number of Disaster management volunteers engaged and monitor
50 Disaster management volunteers, engaged and registered
50 Disaster management volunteers engaged and monitored
No target for the quarter
Not Applicable
210 000
0.00 None None Attendance register
102
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
r management continuum in CDM
s ed
CMSD-10
Basic Services
To promote and sustain an integrated approach to disaster management continuum in CDM
Procurement of Disaster relief materials and shelters
Procurement of disaster relief material
CDM Number of Disaster relief material and shelters procured
100 tents, 70 sleeping mats, 100 blankets, 140 lamps, and 100 salvage sheets, 15 foldable shacks procured
Procurement of 90, tents, 150 sleeping mats,800 blankets, 100 lamps, and 100 salvage sheets, 5 foldable shacks
No target for the quarter
Not Applicable
1 220 000.00
0.00 None None Delivery note and invoice
CMSD-11
Basic Services
To promote and sustain an integrated approach to disaster
Disaster management awareness services
Commemoration of International day for disaster risk reduction (IDDRR)
CDM Number of International Day for Disaster Risk Reduction (IDDRR) awarene
1 IDDRR awareness event held
1 IDDRR awareness and disaster risk management summit held
No target for the quarter
Not Applicable
150 000.00
0.00 None None Concept Document and Attendance register
103
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
management continuum in CDM
ss and summit held
CMSD-12
Basic service delivery
To ensure provision of effective Municipal Health Services in the District that efficiently address all the felt needs and aspirations of local communities
Monitoring of food handling facilities
Monitoring of Food handling facilities for compliance with food and water quality standards
All LMs
Number of reports on monitored food handling facilities
12 reports on monitored food handling facilities
12 reports on monitored food handling facilities
3 reports on monitored food handling facilities
Achieved.
3 reports on monitored food handling facilities compiled
Opex 0 None None Reports compiled
CMSD-13
Basic service delivery
To ensure provisio
Water quality inspected
Monitoring of water sources
All LMs
Number of reports
12 reports on water
12 reports on water
3 reports on water
Achieved.
3 report
Opex 0.00 None None Reports compiled
104
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
n of effective Municipal Health Services in the District that efficiently address all the felt needs and aspirations of local communities
/tested at sources
on water sources inspected
sources inspected
sources inspected
sources inspected
on water sources inspected compiled
CMSD-14
Basic service delivery
To ensure provision of effective Municipal Health Services in the
Procurement of Food and Water quality monitoring accessories
Procurement of 18 x Infrared Thermometers -36 Boxes Gauze swabs -18 x Butane Gas
CDM Number of food and water quality monitoring accessories procured
boxes of food and water quality monitoring accessories procure
boxes of food and water quality monitoring accessories procured
No target for the quarter
Not Applicable
85 000.00
0.00 None None Delivery note Invoice
105
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
District that efficiently address all the felt needs and aspirations of local communities
cartridge 190g EN 417 -36 X Boxes Latex gloves -18 x50m Strings
CMSD-15
Basic service delivery
To ensure provision of effective Municipal Health Services in the District that efficiently address all the felt needs
Procurement of Food and water quality monitoring equipment
procurement of 18 x 10 Litres Cooler boxes -72 x Standard Ice packs -9 x 209 litres Refrigirators -2 x Gazibos -8 x Chairs -2 x Tables
CDM Number of food and water quality monitoring equipment procured
100 food and water quality monitoring equipment procured
food and water quality monitoring equipment procured
No target for the quarter
Not Applicable
400 000.00
0.00 None None Delivery note Invoice
106
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
and aspirations of local communities
CMSD-16
Basic service delivery
To ensure provision of effective Municipal Health Services in the District that efficiently address all the felt needs and aspirations of local communities
Food and Water control
Food and Water sampling
All LMs
Number of reports on food and water sampling
12 reports on food and water sampling
12 reports on food and water sampling
3 reports on food and water sampling
Achieved.
3 reports on food and water sampling compiled
50 000.00
0.00 None None Reports compiled
CM Basic To Planting Planting of All Number 12 12 3 Achieve 105 00 0.00 None None Reports
107
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
SD-17
service delivery
ensure provision of effective Municipal Health Services in the District that efficiently address all the felt needs and aspirations of local communities
of Moore pads
Moore pads for cholera surveillance
LMs of analysis reports on Moore pads planted
analysis reports on Moore pads planted
analysis reports on Moore pads planted
analysis reports on Moore pads planted
d.
3 analysis reports on Moore pads planted compiled
0.00 compiled
CMSD-18
Basic service delivery
To ensure provision of effective Municipal Health
Communicable disease monitoring and control
Follow-up of reported communicable diseases
All LMs
Number of reports on reported communicable diseases cases
12 reports on reported communicable diseases followed
12 reports on reported communicable diseases followed
3 reports on reported communicable diseases followed
Achieved.
3 report on reported communicable diseases
Opex Opex None None Reports compiled
108
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
Services in the District that efficiently address all the felt needs and aspirations of local communities
followed up
up up up followed up compiled
CMSD-19
Basic service delivery
To ensure provision of effective Municipal Health Services in the District that efficiently address all the
Monitoring compliance with health legislation of non-food handling premises
Monitoring of non-food handling premises
CDM Number of reports on non-food handling premises monitored
12 reports on non-food handling premises monitored
12 reports on non-food handling premises monitored
3 reports on non-food handling premises monitored
Achieved.
3 report on non-food handling premises monitored compiled
Opex Opex None None Reports compiled
109
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
felt needs and aspirations of local communities
SPORTS, RECREATION, ARTS AND CULTURE
CMSD-20
Good Governance and Public Participation
To ensure co-ordination and promotion of sports and recreation, arts and culture in Capricorn District Municipality
Coordination of Community Safety Forums
Coordination of four community safety forums
CDM Number of Community safety forums coordinated
2 Community safety forums coordinated
2 Community safety forums coordinated
No target for the quarter
Not Applicable
100 000.00
0.00 None None Agenda Attendance register
110
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
CMSD-21
Local Economic Development
To ensure co-ordination and promotion of sports and recreation, arts and culture in Capricorn District Municipality
Heritage event celebration
Celebration of one heritage event
LMs Number of heritage events celebrated
1 heritage event celebrated
1 heritage event celebrated
1 heritage event celebrated
Achieved.
1 heritage event celebrated
115 000.00
R104 807.74
None None Agenda Attendance register
CMSD-22
Municipal Transformation and Institutional Development
To ensure co-ordination and promotion of sports and recreation, arts and culture in
Refurbishment of community assets.
Refurbishment of identified community sport and recreation, arts and culture facilities in local municipalities
LMs Number of community sport and recreation, arts and culture facilities refurbished
1 community sport and recreation, arts and culture facility refurbished
1 community sport and recreation, arts and culture facility refurbished
No target for the quarter
Not Applicable
410 000
0.00 None None Completion certificate
111
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
Capricorn District Municipality
CMSD-23
Local Economic development
To ensure co-ordination and promotion of sports and recreation, arts and culture in Capricorn District Municipality
Sport and Recreation, Arts And Culture Development programme(s)
Organising sport and recreation development event in collaboration with relevant stakeholders
LM Number of sport and recreation, arts and culture development programmes organised
1 sport and recreation, arts and culture development programme organised
1 sport and recreation, arts and culture development programme organised
No target for the quarter
Not Applicable
215 000.00
0.00 None None Attendance register
112
Business Unit Community Services Department - Vote 6
Outcome 9: Responsive, Accountable, Effective and Efficient Local Government System
Outputs 1 & 7: • Implement a differentiated approach to municipal financing, planning and support • Administrative and financial capability
Key Strategic Organisational Objectives: • To enhance financial viability and management
Project No.
Key Performance Area
Strategic Objectives
Project Name
Project Description (major activities)
Location
Key performance indicator
Baseline
2017/18 Annual Targets
Quarter 1 Targets
2017/18 Progress
2017/18 Annual Budget
Expenditure
Challenges
Corrective action
Means of verification
FD-07
Financial Viability
To monitor departmental expenditure
Acquisition management
Compliance to the SCM regulations
CDM % of compliance to the SCM regulations that result in R nil irregular expenditure
100 percent of compliance to the SCM regulations that result in R nil irregular expenditure
100% of compliance to the SCM regulations that result in R nil irregular expenditure
100% of compliance to the SCM regulations that result in R nil irregular expenditure
Achieved.
100% of compliance to the SCM regulations that result in R nil irregular expenditure
Opex Opex None None Zero irregular expenditure
_____________________________ __________________
THUSO NEMUGUMONI DATE
ACTING MUNICIPAL MANAGER