C-TPAT Seminar 2010 - Portal Workshop Consolidated · information regarding the company on an...
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Transcript of C-TPAT Seminar 2010 - Portal Workshop Consolidated · information regarding the company on an...
AgendaWelcome to Anaheim, CA!
C-TPAT Partner Lifecycle
C-TPAT Portal NavigationPassword resetManaging User AccountsDocument ManagementAlerts and Email Notification
Other TopicsVerifying the Status of Business Partners (SVI)Annual Self-AssessmentValidation Response
ConsultantsPortal Improvements in 2009
What’s next?
Questions and Answers from the Trade
C-TPAT Partner Lifecycle
C-TPAT Application Process
Self –Assessment is AnnualRevalidation Every 1-4 years
CLICK ON “FORGOT YOUR PASSWORD”
Managing User Accounts – Password Reset
ENTER YOUR USER NAME (EMAIL
ADDRESS)
CLICK ON “RESET
PASSWORD”
Managing User Accounts – Password Reset
FOLLOW EMAIL INSTRUCTIONS (CLICK ON LINK)
Managing User Accounts – Password Reset
CREATE A NEW PASSWORD (#1Password)USERNAME (EMAIL)
CLICK ON CHANGE PASSWORDCONFIRM THE
NEW
PASSWORD
Managing User Accounts – Password Reset
Click on Partner, Company Profile
Managing User Accounts – Adding a Contact
To the left, click on “3.6 Contacts”
Managing User Accounts – Adding a Contact
At the bottom of the screen, click on “Add Contact”
Managing User Accounts – Adding a Contact
Enter the new
contact’s information
Managing User Accounts – Adding a Contact
Click “Insert”
Managing User Accounts – Adding a Contact
Managing User Accounts – Adding a Contact
Click next until you get to this screen or click on “3.11 Submit”, then click “Save”
Document Management
Click Documents, Partner Document Exchange
Document Management – Upload Documents
Click Browse and select your file
Choose the type of document
Click Upload
Document Management – Download/View Documents
Click History to see
previous versions
Click the document title to open or save
Click Edit to change the
document type
Alerts and Email NotificationAlerts that only go to the primary point of contact:
C-TPAT Account Anniversary – Reminder to conduct self-assessment
C-TPAT Security Profile Approval Alert – Alert that SP section has been approved/rejected
C-TPAT Certified Status – Notification that the account has been certified
C-TPAT Rejected Status – Notification that the SP was rejected
Validation Response Required – 60, 72, 90 day notification that the validation response is due
Validation Response Has Been Received – Notification that the validation response has been submitted and is pending review by SCSS
Validation Response Extension Has Been Granted – Notification that an extension has been granted for completing the validation response
C-TPAT 90-Day Response Second Rejection Alert – Notification that the validation response has been rejected for a second time and they have been granted a final chance to resubmit
Alerts sent to all contactsValidation report and cover letter have been uploaded
C-TPAT 90-Day Response Approval Alert – Notification that the validation response has been approved
C-TPAT 90-Day Response First Rejection Alert – Notification that the validation response was rejected
Alerts and Email Notification
Subscribe to document alerts
Alerts and Email Notification
Subscribe to discussion alerts
SVI
Annual Self-Assessment
What is the annual self-assessment?The annual self-assessment is the annual review and update of your company and security profile Number 2 under “Specifically, the Partner agrees to:” in the C-TPAT Partner Agreement states “Using the online application process (the C-TPAT Security Link Portal), complete a supply chain security profile and update information regarding the company on an annual basis.”
Why is it important?Your SCSS refers to your Security Profile in preparation to any validation. If a process changes that needs to be updated and is not, your company could be in violation of the agreement.
Click Partner, Company Profile
Annual Self-Assessment – Company Profile
Update Company
Profile
Annual Self-Assessment – Company Profile
Click Save
Annual Self-Assessment – Company Profile
Click Partner, Security Profile
Annual Self-Assessment – Security Profile
Update or verify answers
Check, review and certify
Annual Self-Assessment – Security Profile
Annual Self-Assessment – Security Profile
If you have undergone an internal/external audit, indicate it by
clicking the appropriate box(es)
then click “Submit”
Validation Response
Use of Third Party Services/Consultants
Partner is ultimately responsible for any and all information uploaded into the portal account.
Always be aware of the information uploaded by your Third Party/Consultant Service.
Be cognizant of specific timelines/deadlines that must be met to ensure continuation of current program status.
Use of Third Party Services/Consultants
Uniqueness of company security practices should be evident when uploading information into the portal account.
Be aware of “cookie cutter” security profile submissions by Third Party/Consultant Services.
Security Profile must reflect current business practices. Be aware of “future tense” language.
Portal Improvements for Trade in 2009
Based on Last Year’s Conference ResponsesDocuments will appear descending based on date; latest on top. Made log in screen easier to find in CBP.gov2 Minute Timeout Warning
What’s next?
Validation Scorecard
Mutual Recognition
PIP Harmonization
Validation Scorecard
Response to requests from the Trade
Years of developmentFoundation set over the past 18 months with centralized data collection for all entity types and all validation visits.
Helping trade answer the question “How am I doing?” and “What is my improvement from validation to validation?”
A score in each category based on performance with the minimum security criteria.
Actions Required, Recommendations and Best Practices are all considered
Tier II
Mutual Recognition for PortalMutual Recognition is an arrangement (MRA) where the Security Criteria between two Customs agencies have been aligned.
What does Mutual Recognition mean to the trade? Validations/site visits by one program instead of multiple
Data will be exchanged between the two programs regarding the validation/site visit
White Paper on Mutual Recognition and FAQ posted on cbp.gov
C-TPAT and PIP
Overlapping Partners
1,300Partners
