Reach

Youth Action NetworkYouth Action Network

v:tv ConferenceJ 2009June 2009

Who are we?Who are we?

• Youth Action Network• Membership organisationMembership organisation• Contract with v• Training, Networking & Good Practice

Wh i R h?What is Reach?R h i Y th A ti N t k’ lit• Reach is Youth Action Network’s qualitypractice framework

• It focuses on working with young volunteers rather than background f ti lik Fi d HRfunctions like Finance and HR

• It includes 12 sections • It can be used as a development tool

Wh d h d ?What do you have to do?• Youth Action Network has a contract with

v until March 2010• ALL v-funded organisations must be

Reach Achieved by thenReach Achieved by then• All submissions must be sent via the

website by December 2009• We advise a minimum of 2 a month• We advise a minimum of 2 a month

until December

The ProcessThe Process

• In summary:– A Self AssessmentA Self Assessment– Log on to the website– Submit your 12 sections– When requested send in evidenceWhen requested, send in evidence– Become Reach Achieved!

• It’s as simple as that!

Self Assessment – The Process

Step one – Preparation• Decide who should be involvedDecide who should be involved• Introduce people to the purpose and

b fit f R hbenefits of Reach• Plan your meetings – how will you tacklePlan your meetings how will you tackle

the self assessmentA ti Pl• Action Plan

S fSelf Assessment – The Process

Step two – Self Assess • Make an initial assessment – scoreMake an initial assessment score

yourselves against the 12 sections Id tif h t t ti i i• Identify what your current practice is in relation to Reach

Self Assessment – The ProcessSt th G tti d t b itStep three – Getting ready to submit• You’re now ready to start filling in your self y g y

assessment online• When you have 75% very happy faces• When you have 75% very happy faces

and 25% happy faces you need to identify the evidence which may consist of things like policies and procedures, business p pplans, annual reports

Reach websiteReach website

• When each section is ready, submit it to Youth Action Network

• Sections are ready when self-assessed ‘Achieved’ (75% very happy 25% happy faces)Achieved (75% very happy, 25% happy faces)

• Help pages – examples of good practice to download

R h b it l i iReach website: logging in

www.youthactionnetwork.org.uk/reach

Reach website: getting startedReach website: getting started

• Website explains the pprocess

Remember to record your other quality systems first if you have:• PQASSO (2nd Ed)• Investors in People• Investing in Volunteers• Volunteer Centre Standards• Volunteer Centre Standards• Hear By Right

Reach website:Reach website:

• Complete online self-assessment• Save every page!!!Save every page!!!

Reach b it b ittiReach website: submitting• Check progress• Submit sections when ready

Reach website: help & resources• Examples of good practice from vinvolved

organisations – on Help Pagesg p g• Click on from each section

R h F k ti d t• Reach Forums – ask questions and post contributions

Reach submissions

For each statement of Reach, please include:• Brief description of practicep p• List of evidence, e.g. for 1.8:

Reach: Evidence

• Once your Development Officer has received your submission, we will assess y ,your answers and check we are happy with your assessment and scoreswith your assessment and scores.

• When we are ready to request evidence we will email the contact at your organisation and ask that they send us g ythe requested evidence.

Reach: EvidenceReach: EvidenceHelpful hints & tips:• We will request whatever evidence you have

identified in your submission for three statements for each section. The three statements will be chosen ateach section. The three statements will be chosen at random.

• You will be given a period of 2 to 6 weeks to send th id t Thi d d th b fthe evidence to us. This depends on the number of sections we are asking you for.

• This time frame is flexible and if you are unable to• This time frame is flexible and if you are unable to meet this deadline then you can discuss this with your Development Officer

• Each piece of evidence can be sent via email or post.

Reach: EvidenceE h i f id MUST b l l k d• Each piece of evidence MUST be clearly marked with which statement of Reach it refers to.

• If you are referring to a certain paragraph orIf you are referring to a certain paragraph or sentence please then highlight the section or reference the page number.If h ith id ill tif• If we are happy with your evidence we will notify you that the section(s) have been approved and signed off as Reach Achieved.off as Reach Achieved.

• If we are not happy with your evidence we may ask for further evidence or changes to be made to the

id h d b itt d Y ill thevidence you had submitted. You will then be asked to re-send it.

Reach Achieved!Wh t h h R h A hi d?What happens when you are Reach Achieved?• Once the evidence for all 12 sections have been

i d d i d ff ill ireviewed and signed off you will receive an email from us congratulating you. W ill th k t l t h t li• We will then ask you to complete a short online surveyO th h b l t d th• Once the survey has been completed then we send you a Reach Achieved logo (with guidance on how you can use the logo)guidance on how you can use the logo) and a certificate.

Reach Achieved!• If you are in a consortium, we can reference all

partners but certificates will be sent to the lead organisation for them to distribute.

• We will soon be detailing all organisations who are Reach Achieved on our website. Theare Reach Achieved on our website. The website will link straight to your website (as referenced in your online evaluation).referenced in your online evaluation).