BUSINESS SERVICES PLANNING PRIORITIES FOR 2010-11.
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BUSINESS SERVICES PLANNING PRIORITIES FOR 2010-11
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Transcript of BUSINESS SERVICES PLANNING PRIORITIES FOR 2010-11.
BUSINESS SERVICES
PLANNING PRIORITIES FOR 2010-11
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BUSINESS SERVICES BUSINESS SERVICES ADMINISTRATION BUDGETING CONTROLLER PURCHASING AND INVENTORY INFORMATION TECHNOLOGY PARKING INSTITUTIONAL SERVICES IN 2010-11
Business Services Administration
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TOP ACCOMPLISHMENTS FOR FY 2009-10• Successfully managed the College’s
budgetEstablished a 6% minimum budget reserve at
the beginning of the yearMoved equipment purchasing deadline to
mid-November 2009 and for all other state-funded purchases to December 31, 2009
Monitored budgets carefully to make sure funds were available to meet projected and expected expenditures from all funding sources
Monitored and utilized necessary non-state financial resources to ensure the College met its educational core mission
• Participated in the planning for the Union Station
• Established the Parking Coordinator Position
• Served as the Colleague CIS Project Manager
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Accomplishments Continued
• Chaired the NCCCS AR/CR Review Team and participated in the Core and Mega Teams to review technical issues and proposed/tested software changes
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Accomplishments Continued
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MAJOR OBJECTIVES FOR 2010-11• Effectively manage the College’s financial resources
• Assume management responsibility for facility planning and construction, facility maintenance, plant operations including security and housekeeping, and contract administration
• Monitor and participate in the construction projects for the Union Station Parking Deck, Union Station, and Fine Arts building
• Continue to serve as the Colleague CIS Project Manager
• CIS R18 Workgroup will begin working with Datatel with the planning technique Action Plan
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Major Objectives Continued
BUDGETING
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TOP ACCOMPLISHMENTS FOR FY 2009-10• Requested and allocated state budget
funds• Maintained “My Budget” in Web Advisor
Insured appropriate access by budget managers
Created and provided electronic internal user’s manual
• Developed a variety of reports• Participated in the development of
capturing CE payroll encumbrance data
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MAJOR OBJECTIVES FOR 2010-11
• Implement project to capture CE payroll encumbrance data
• Request and allocate approved State budget funds
• Maintain WebAdvisor departmental budget access
• Continue to serve on NCCCS Assignment Contract Committee
CONTROLLER
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TOP ACCOMPLISHMENTS FOR FY 2009-10• Enhanced financial integrity by strengthening internal controls where needed
• AR Staff assisted NCCCS in the development and implementation of a Colleague utility for all community colleges to use
• Implemented document imaging in accounts payable and payroll
• Implemented storing electronic Colleague reports on shared drive. Reduced computer paper usage by 100 cases this fiscal year.
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Top Accomplishments Continued
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MAJOR OBJECTIVES FOR 2010-11
• Receive a clean financial audit report• Implement Enhancing Accountability in Government through Leadership and Education (EAGLE) program
• Continuous improvement of internal controls
• Improve billing and collection of student and third party receivables
PURCHASING AND INVENTORY
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TOP ACCOMPLISHMENTS FORFY 2009-10• Maintained purchasing efficiency while adhering to state purchasing policies
• Participated in the NC E-Procurement Users Group
• Worked with NCCCS Support Team to improve accuracy of calculating the useful life of assets on community college financial statements
• Moved bookstore operation to its newly renovated and expanded space. Sales are up by 29% through May 2010
• Implemented textbook reservation program Sea Devil Express
• Implemented forklift safety training program for College employees
• Shipping and Receiving staff began assisting with tagging and recording information on new equipment
Top Accomplishments Continued
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MAJOR OBJECTIVES FOR 2010-11
• Focus on training and development of new purchasing technicians
• Continue to work with Colleague SA in the development of workflow for equipment disposal process
• Purchase Forklift Compliance Kit to enable forklift certification
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Major Objectives Continued
• Increase Bookstore’s on-line presence such as Facebook and Twitter
• Plan and organize more Bookstore events to increase student shopping
• Manage growth and maximize employee productivity at both bookstores
INFORMATION TECHNOLOGY
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TOP ACCOMPLISHMENTS FOR 2009-10
• Supported technology in new constructionCosmetology/Early College buildingBookstore renovation and expansionParking deck network infrastructure and
card access systemUnion Station infrastructure design
• Rolled out record number of new IT equipment705 desktop computers73 laptops38 printers
Top Accomplishments Continued
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Top Accomplishments Continued
• Added new services in conjunction with other departmentsOn-line transcript request paymentsOn-line payments for the Child Care
Center and Dental ClinicOn-line donations for the CFCC
FoundationCreated Virtual Campus Tour on cfcc.edu
• New services continued:Created first mobile service Library in
Your PocketImplemented V-Motion which provides
fault-tolerance for several servers/services
Top Accomplishments Continued
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MAJOR OBJECTIVES FOR 2010-11
• Complete Payment Card Industry Certification
• Assist in technology planning for Union Station and Fine Arts building
• Continue migration to Microsoft Active Directory
• Participate in Microsoft’s Campus Agreement
PARKING
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TOP ACCOMPLISHMENTS FOR FY 2009-10
• Opened CFCC’s first parking deck• Received training and implemented parking software which controls access to the deck
• Created a parking web page and Twitter account
• Increased the number of full-time employee parking spaces in the Schwartz Center parking lot
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MAJOR OBJECTIVES FOR 2010-11
• Continue to learn the ScanNet software and its reporting capabilities
• Continue to develop and improve parking policy and procedures
• Implement parking plan to accommodate loss of employee and student parking behind the Schwartz Center due to Union Station Parking Deck construction
• Continue to train CFCC parking staff on equipment and customer service
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INSTITUTIONAL SERVICES
• Completed Cosmetology/Early College building: 30,000 SF
• Completed Nutt St Deck: 135,000 SF • Completed Bookstore expansion and renovation
• Completed ACL building demolition to prepare for Union Station building construction
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TOP ACCOMPLISHMENTS FOR FY 2009-10
• Refurbished and renovated two elevators in the McLeod and Galehouse buildings
• Initiated Allied Health water intrusion project
• Installed energy control monitoring systems to improve energy efficiency in all buildings
• Installed a two-classroom modular unit at the Burgaw Center
Top Accomplishments Continued
• Construction will begin for the 1,200 car Union Station Parking Deck July-August 2010
• Construction will begin for the 250,000 SF Union Station in October 2010
• Renovate Warwick building on Front St for additional classrooms and faculty offices
• Improve accessibility to all campus facilities through maintenance, custodial services, and security for students, employees, and visitors
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MAJOR OBJECTIVES FOR FY 2010-11
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QUESTIONS?
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THANK YOU
