BUILDING INSPECTION SERVICES A proposal to
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Independent Inspections, Ltd. BUILDING INSPECTION SERVICES A proposal to: June 5, 2013
Transcript of BUILDING INSPECTION SERVICES A proposal to
Independent Inspections, Ltd.
BUILDING INSPECTION SERVICES
A proposal to:
June 5, 2013
November 29, 2012
Table of Contents
Page
Cover Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6
Certificate of Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Inspector Certifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-11
IL, WI & FL Municipal Client Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12-15
FL Municipal Reference List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Sample Permit Summary Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17-19
Contract Proposal and Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20-31
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June 5, 2013
Robbie L. Chartier, Administrator
Okeechobee County
304 NW 2nd Street
Okeechobee, FL 34972
Email Transmittal: [email protected].
Re: Building Inspection Service, Okeechobee County
Dear Mrs. Chartier:
Independent Inspections, Ltd. (IIL) is pleased to submit this proposal to provide building inspection services for
Okeechobee County. We offer full service administration of the building department which includes building/construction
plan examination, permitting, building inspections and related services for residential and commercial projects. A
qualified team to consist of a Building Official, Plans Examiners, Building Inspectors, supported by qualified Permit
Technicians, Customer Service Representatives and IIL's Management Team, all committed to providing complete quality
building inspection services in a timely manner and in accordance to approved County permit procedures and ordinances.
Independent Inspections, Ltd., a Corporation licensed to do business in the State of Illinois, Wisconsin and Florida
incorporated in 1979 (FEIN 39-1584023) and has been owned and operated by Thomas DeLacy since March 16, 1998.
Our business has been expanding and continually improving municipal building departments for over 33 years,
providing a significant net revenue increase to municipalities. We provide complete building department services to
municipalities in Illinois, Wisconsin and Florida. Many of our contracts in place today have continued for over 15 years.
IIL is established as a professional firm with skilled staff and levels of management oversight to maintain a high level of
service delivery helping municipalities develop building ordinances, fee schedules, forms and efficient permit issuance,
inspections, tracking and reporting processes. We customize our service delivery with communication as a priority to
ensure our performance exceeds expectations.
Thomas DeLacy, President, will administer this project along with Gail Delacy, Operations Manager, providing the
service delivery management piece, our assigned Certified Building Official would serve as your ongoing project
manager. IIL's Customer Service Manager, will provide your permitting technician and customer service personnel
management. Our management team will provide you with dedicated onsite full implementation of this project and
will be on site as required for ongoing needs, in addition to the onsite staff we will provide. See enclosed
Organizational/Communication Chart showing functional relationships on Page 7. Once our service delivery is
established, our Building Official will be your main contact person, however, Tom or Gail are available at our 800
number Monday through Friday from 8 a.m. to 4 p.m.
The experienced IIL team, most of which have held contractor licenses, display vast knowledge and have worked side by
side with contractors in each trade. The IIL code experts will hold licenses issued by the State of Florida and are
additionally trained by IIL. Because of their numerous years in the industry, our staff has extensive experience with a
wide range of residential and commercial, new and existing construction projects of all sizes, (fences, sheds, homes,
malls, manufacturing buildings, department stores, etc.). We are committed to providing efficient, prompt, and excellent
customer service guaranteeing performance through elimination of County expense and increasing County building
department revenue to an optimal level. We focus on the individual needs of our clients and tailor our services to meet
those needs. I believe the number of years of experience and our outstanding reputation, evidenced by the information
and documentation enclosed will provide Okeechobee County with verification that IIL is the ideal candidate to provide
building inspection and related services.
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IIL is insured with general liability, vehicle liability, workers comp and errors and omissions coverage. (See enclosed
certificate of insurance for coverage amounts on page 7.)
Our authorized principals for IIL are:
Thomas DeLacy, President Gail DeLacy, Operations Manager
(800) 422-5220 Ext. 219 (800) 422-5220 Ext. 201
Cell: (262) 894-2947 Cell: (262) 347-1327
[email protected] [email protected]
Our home office is located in Wisconsin at W241 S4135 Pine Hollow Court, Waukesha, WI 53189
We appreciate the opportunity to provide this proposal for building inspection services and are available to attend a
meeting or interview to answer any questions and give further details about our services.
Sincerely,
Thomas DeLacy, President
INDEPENDENT INSPECTIONS, LTD.
Phone 262-544-8280 Phone 1-800-422-5220 Fax 262-544-8299
Waukesha Office www.independentinspections.com Waukesha Office
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1. Services
The approach used to assemble the team includes a complete and thorough review of all contents and overall goal and
objective of the County and our IIL higher standard approach. The team assembly is developed by determining the
areas individuals are needed on and off site: Permit Technicians, Plans Examiners, Inspectors, Building Official and
other support staff using the County data (numbers and value) and IIL employee historical work load averages and
current best practice processes to ensure a rapid response to the County needs. From there, we are able to determine the
staffing required for current County workload then additionally include backup and support staff to handle employee
absences, seasonal or economic fluctuations and added customer service representatives.
As an outside firm, providing services to other Florida municipalities, we are able to staff appropriately then easily
increase and decrease employee size through our scheduling process on a daily basis. Our service delivery is number
one. If increase appears to be permanent, we simply bring in additional full time staff and ensure we have part time staff
ready for the next possible surge or absences. This works for an outside agency because we have no headcount
restrictions, political objectives or union issues. The work load increase equates to revenue increase and allows IIL staff
increase within the anticipated profit margin goal, while providing a higher standard of service delivery. This works for
the County because IIL covers all employee costs: wages, training costs, travel costs, managing costs, field
communication costs, insurance, etc. The County has no out of pocket costs and simply retains a percentage of the
revenue while providing excellent service.
The key personnel working in the department are: (1) Building Official, (1) Plans Examiner, (1-2) Building Inspectors,
(1-2) Permit Technicians, (2) Customer Service Representatives (offsite) and IIL Management Team (offsite). Each
Building Official, Plans Examiner, Building Inspector will be certified in all areas they practice. We would provide a
good blend of inspectors, bringing professional and personal strengths to the positions with all of the inspection
certifications needed to provide complete service for all commercial and residential plan review and inspections
required. IIL will blend experienced and certified IIL employees with new employees (possibly current County
employees) to provide these services. For Permit Technicians, we would ensure they have high computer, social and
organizational skills and experience.
Staffing Hours: 8 a.m. to 5 p.m.
Permit technicians (1.5) All office time
CBO (1) Spends one to two hours in the office, balance of day spent in the field
Plan Reviewer (1) half of the time doing plan reviews, half of the time in the field
Inspector (1) Most time spent in the field with a small amount of office time
Complete Building Department Services
Plan review service will be performed on all residential and commercial categories qualifying for plan reviews. Plan
reviews will be conducted by the assigned Building Official and by a Plans Examiner. Plans will be reviewed for
compliance with all applicable codes and ordinances and recommendations will be made on compliance procedures.
Building inspections will be performed on existing buildings to determine code or ordinance violations based on County
requests or complaints in addition to inspections on all open permit inspection requests received. If violations are found,
IIL will issue violation notices or stop work orders. The IIL tracking program will be used to track and report on all
permits, inspections and findings. The inspectors will perform inspections and issue the more complicated permits in all
residential and commercial categories and will hold multi licenses to ensure complete inspection capabilities. Inspectors
will confirm all construction is per approved plans, enforce all applicable codes and ordinances and issue violation notices
and stop-work orders for non-conforming building activities. Turn around time for residential and commercial inspections
is next day. Concrete inspections can be scheduled for as early as 7:00 am. We prioritize them to ensure contractors can
continue moving forward.
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Services continued
Permitting process will be achieved through IIL providing one and one half Permit Technicians located in the County
Building Department, in addition to customer service representatives contacted through IIL’s 800 number, email, online
request process or alternative methods to meet or exceed the County’s current process. The technician and customer
service team will work together to provide administrative support, answer phones, assist customers, prepare permit log,
enter all permit and inspection data into the County software program, generate reports, issue uncomplicated permits and
accept application materials for all building related permits. The office will be staffed from 8:00 am to 5 pm, Monday
through Friday, excluding County recognized holidays in addition to IIL offsite staffing available from 6 am to 4 pm.
IIL will work to achieve a higher standard by participating in the development and implementation of goals, objectives,
priorities and policies through open communication and sharing of best practices.
IIL will provide representation at meetings as required by the County.
IIL will provide Okeechobee County with a Certified Building Official available to make emergency decisions in addition
to providing the County with IIL Management team expertise.
Services / Tasks
A. Administrative Services
Office Hours and Customer Service will be provided at the County offices by the Building Official, Permit
Technicians and Inspectors as needed at designated times. This time will be used to meet with the public, receive
and discuss plans, distribute permit applications, issue permits and answer questions.
Online forms and link to IIL will be provided to ensure County staff and online users will have 24/7 access to
submit inspection requests, requirement information, applications and code information.
The IIL manage team will oversee all escalated concerns using input from the County on complaint process to keep
County appraised of any escalated concerns.
Inspector phone numbers will be provided for emergency service requests and a process developed in coordination
with other County departments.
Inspector scheduling will be managed by the IIL management team to ensure County requirements are met with
optimal performance of 24-48 hour inspection services.
B. Plan Review Services: Plan reviews are received, logged and assigned a tracking number through the Permit
Technicians, who then forward plans to the Plans Examiner for complete review of all building code and ordinance
requirements for commercial and residential Building, Electric, Plumbing and HVAC requirements. Approved
plans are stamped, signed, dated and communicated to the applicant for pickup. For plans with questions, contact is
made to the applicant for clarification and/or additional documents. A detailed report/ letter is prepared then sent to
the applicant and IIL on any unapproved plans. All documents are available to the County for review. New
commercial building plan reviews for buildings less than 10,000 s.f. in size are scheduled to have initial plan review
completed within 10 business days, new commercial buildings greater than 10,000 s.f. in size are scheduled to have
initial plan review complete within 20 working days and residential plan reviews are scheduled to be completed in 5
business days or less, depending on the complexity of the review and size of the project. All payments for all
services are payable to Okeechobee County and handled through the County’s cash flow process. Turn around time
for residential plan reviews is within 5 days for new construction and additions and within 3 days for remodels.
Turn around time for commercial plan reviews is within 10 days for new construction and additions less than 5,000
sq. ft. in size and within 5 days for remodels less than 5,000 sq. ft.
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Services continued
C. Inspections/ Permitting and Tracking Services: Inspection requests will be received through a permit technician
or customer service representative via phone, fax or email online submission and scheduled for the following day,
unless inspection type warrants less than 24 hour inspection. This next day scheduling process allows IIL to level
load the inspectors with the inspections required for the following day. If loads require additional inspectors the
following day in order to meet our 24 hour higher standard, IIL will call the part time inspector in for additional
assistance and hours. Inspectors receive their daily inspections required report immediately in the morning from
permit technician or customer service representative and are updated throughout the day of any additions to their
inspection schedule.
After inspections are completed, inspection site pass/fail notifications are provided on site and Inspector’s log
results on an IIL inspection log sheet which is then provided to the permit technicians. Follow up takes place each
morning to ensure all results were received. The permit technicians would then enter and track the results into the
County software program or IIL tracking program will be utilized. A thirty day follow up process would be in place
for all failed inspections.
Permit requests are received through the Permit Technicians. Complicated requests will be reviewed by the
Building Official and/or an Inspector. Any questions the Building Official may have can be answered by another
IIL Building Official/Director or IIL management team as needed. Permits issued will be entered and tracked in the
County software. The Permit Technicians will provide reports on permits issued and inspections performed on a
weekly, monthly or as needed basis. For the input and reporting process out of the County database, we would need
to have training available to the Permit Technicians and inspectors prior to the start date. We would like to evaluate
the capabilities of your existing software and existing modules for inspection tracking and quality control
capabilities. We may recommend running a parallel processes (one being at the corporate office through our
existing permitting software) to ensure the quality controls are in place. We have enclosed some of the sample
reports that are generated from our permit and inspection tracking software program for your information. (See
pages 17-19)
D. Implementation Approach: Service coordination would occur as soon as the contract is signed to ensure
uninterrupted service delivery. IIL would begin by meeting with an assigned point person or individuals in
Okeechobee County. We would begin the interview process (to include existing County employees, if desired).
We will make a site visit to review the current facility, technical and environmental details, detailed current
operations to include fee schedules, software system and system capabilities, entry requirements, badge
requirements, reporting requirements, work space and work in progress records for transition details. IIL will work
to coordinate all details to ensure autos, phones, supplies, access, web site changes, fee schedule, office hours,
reporting requirements, system requirements and any contract details are in place. Prior to start date, we will
review status with the County to ensure implementation approval and questions are answered. On day one IIL
management (Tom DeLacy) will be on site to handle any action items that arise. A temporary Building Official,
Ray Schaub, will also be available for CBO duties.
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Services continued
IIL identification is typically a picture badge with title and identification but would be configured to meet the
County's requirements, unless a County badge is provided. The IIL vehicles would have the IIL logo, “Independent
Inspections, Ltd”, “Certified Inspectors”, “1-800-422-5220”, “independentinspections.com” on the side of each
vehicle. The back of each vehicle will have the three digit IIL fleet number assigned. All IIL building department
staff will be direct employees of IIL. All compensation related items to include cell phones, auto expenses and
mileage will be paid directly from IIL to the employee. Autos and cell phones will be provided by IIL for the
Inspectors, Building Official and Plans Examiner. The Inspectors are required to check in a minimum of four times
per day. Hard hats, vests and other safety gear are also provided to all field personnel.
IIL is compensated for our services by a percentage of the permit fees collected. IIL is compensated at an hourly
rate listed in the contract for the inspector to attend meetings and perform inspections for which no permit fee is
generated. IIL would create a monthly detailed invoice payable on the 15th of the month after services are rendered.
The invoice will include all fees collected for the plan review, permit and inspection fee process outlined in this
proposal. The fee split negotiated and any hourly charges outlined in this proposal will be described as the IIL
fee/invoice for payment due to IIL. Detailed reporting requirements of Okeechobee County will need to be known
and will be implemented prior to the start date.
2. Qualifications and Experience of Staff Proposed
We are interested in reviewing the qualifications and experience of the current County Building Department staff with
the possibility of interviewing and hiring as we will need to hire a building official, plans examiner, building inspectors
and permit technicians. Enclosed are brief resumes with job history, education and certifications along with copies from
the State of Florida data base of the certifications held by some of our current inspection staff. (See pages 8-11)
3. References
A list of our current Illinois, Wisconsin and Florida clients is enclosed along with a Florida reference list with contact
information for each municipality provided. (See pages 12-16)
4. Fees
See the proposed Contract document and fee schedule on pages 20-31.
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Ray Schaub
Experience
9/06 – Present Building Official, Independent Inspections, Ltd., Florida
4/05 – 9/06 Building Inspector, Independent Inspections, Ltd., Florida
2/04 – 4/05 Building Inspector, Lake County, Florida
10/01 – 2/04 Building Inspector-Plan Reviewer, Leelanau County, Michigan
2/00 – 5/02 Self Employed General Contractor
7/98 – 2/00 Construction Manager, Arrow Construction
Education
Associates Degree in Business from Orlando College, Orlando, Florida
Licenses and Certifications – BU 1522, BN 4800, PX 2702
Building Code Administrator, Special Qualification: Modular 1 & 2
Standard Inspector – 1 & 2 Family Dwelling, Building, Plumbing, Mechanical and Electric
Standard Plans Examiner – Building, Mechanical and Plumbing
Independent Inspections, Ltd. 2578 Enterprise Road, #131 Orange City, Florida 32763
Phone: 1-800-422-5220 Fax: 1-800-422-9680 E-mail: [email protected]
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John E. Daum
Experience
10/00 – Present Building Inspector, Independent Inspections, Ltd.
8/85 – 3/00 Building Inspector, City of Palm Bay
Licenses and Certifications – BN 826
Standard Inspector: Building, Plumbing and One and Two Family Dwelling Inspector
Independent Inspections, Ltd. 2578 Enterprise Road, #131 Orange City, FL 32763
Phone: 800-422-5220 Fax: 800-422-9680
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List of Illinois Municipal Clients
Our professional staff currently fulfills municipal needs in:
MUNICIPALITY BLDG ELEC PLMB HVAC COMM
BLDG
COMM
ELEC
OTHER ON
CALL
V Antioch * * * * * * 1 *
V Beecher * * * * * *
V Bull Valley * * * * * *
V Grant Park * * * * * *
V GraysLake * * 1, 2
V Green Oaks * * * * * *
V Hinckley * * * * * * *
V Lakemoor * * 2 *
LaSalle County * * * *
V Lake in the Hills * *
V Lily Lake * * * * * *
C Northlake * * * * * * 1
V Peotone * * * * * *
V Sauk Village * * * * * *
V Timberlane * * * * * *
V Volo * * * * * *
V Waterman * * * * * * 1
V Wonder Lake * * * * * *
1. Plan Reviews (Single Family and Commercial, Industrial)
2. Special Projects
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List of Wisconsin Municipal Clients
Our professional staff fulfilling municipal needs
WISCONSIN GOVT # UDC COMMERCIAL
MUNICIPALITY BLDG HVAC ELEC PLB BLDG ELEC OTHER
V Allouez 05-102 * * * * * * 1
V Bayside 40-106 * * * * * * 2
V Bear Creek 44-106 * * * * * *
T Belgium 45-002 * * * *
T Berry 13-004 * * * * * *
T Blooming Grove 13-008 * * * * * *
T Blue Mounds 13-010 * * * * * *
T Brooklyn 23-006 * * * *
V Brownsville 14-106 * * * * * * 1
T Burke 13-014 * * * * * * 3
V Butler 67-107 * * * * * * 3
V Campbellsport 20-111 * * * * * *
V Cecil 58-111 * * * * * * 1
V Chenequa 67-111 * * * * * * 5
T Clay Banks 15-006 * * * *
T Clinton 53-010 * * * * * *
V Clinton 53-111 * * * * * * 1
C Clintonville 68-211 * * * * * *
T Dane 13-022 * * * *
V Dane 13-116 * * * * * * 1
V Deerfield 13-177 * * * * * * 2, 3
T Delafield 67-004 * * * * * * 1
T Delavan 64-006 * * * * * *
T Eagle 67-006 * * * * * * 1,2
V Eagle 67-121 4
V Eden 20-121 * * * * * *
T Egg Harbor 15-008 * * * * * *
V Elm Grove 67-122 * * * * * * 2,3
V Ephraim 15-121 * *
T Fairbanks 58-014 * * * *
V Fox Point 40-126 * * * * * * 6
T Gibraltar 15-014 * * * *
C Glendale 40-231 * * * * * * 4
T Green Lake 24-006 * * * * * *
C Greenfield 40-236 * * * * * * 6
C Hartford 66-236 * * * * * *
T Jacksonport 15-016 * * * * * *
T Janesville 53-016 *
C Kenosha 30-241 * * * * * *
1. Zoning Administration
2. UST/AST Storage Tank Plan Review/Inspections
3. Sprinkler Plan Review/Inspections
4. Special Project – such as Cross Connection, etc.
5. Municipal Planning Services
6. On Call
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WISCONSIN GOVT # UDC COMMERCIAL
MUNICIPALITY BLDG HVAC ELEC PLB BLDG ELEC OTHER
Kenosha County Housing 4
T Kewaskum 66-016 * * * * * * 1
T Lake Mills 28-018 * * * * * *
T Ledgeview 05-025 * * * * * * 1
T Liberty Grove 15-018 * * * * * *
T Lima 53-022 * * * * * * 1
V Lomira 14-146 * * * * * *
T Manchester 24-012 * * * * * *
Marquette County * * * *
T Marquette 24-014 * * * *
V Marquette 24-154 * * * * * *
V Marshall 13-152 * * * * * * 1,2
C Menasha 70-251 * * * * * *
T Menasha 70-008 *
V Menomonee Falls 67-151 * * * * * * 4
C Montello 39-251 * * * * * *
V Neosho 14-161 * * * * * *
V Oxford 39-165 * * * * * * 1
V Palmyra 28-171 4
T Rhine 59-018 * * * * * * 1
T Seneca 24-020 * * * * * *
T Sevastopol 15-022 * * * * * *
T Sharon 64-022 * * * *
T Shields 39-024 * * * *
T Springfield 13-056 * * * * *
C Sturgeon Bay 15-281 * * * * * *
T Sturgeon Bay 15-024 * * * * * *
T Sun Prairie 13-058 * * * * * *
V Theresa 14-186 * * * * * * 2
V Thiensville 45-186 * * * * * * 1
V Tigerton 58-186 * * * * * * 1
T Union 15-026 * * * * * * 1,5
T Walworth 64-030 * * * * * *
V Waterford 51-191 * * * * * *
C Waterloo 28-290 * * * * * *
T Waterloo 28-030 * * * *
Waushara County * * * * * *
C Wautoma 69-291 * * * * * * 1
V West Milwaukee 40-191 * * * * * * 3
T Whitewater 64-032 * * * *
1. Zoning Administration
2. UST/AST Storage Tank Plan Review/Inspections
3. Sprinkler Plan Review/Inspections
4. Special Project – such as Cross Connection, etc.
5. Municipal Planning Services
6. On Call
15
List of Florida Municipal Clients
MUNICIPALITY
SERVICE
DATE
BU
ILD
ING
OF
FIC
IAL
PL
AN
RE
VIE
WE
R
INS
PE
CT
ION
S
PE
RM
IT
TE
CH
CO
DE
EN
FO
RC
EM
E
NT
CITY OF ORANGE CITY
Alison Stettner, Dev. Services Director
205 East Graves Avenue
Orange City, FL 32763
January 1997 * * * *
TOWN OF HIGHLAND BEACH *
Kathleen D. Weiser, Town Manager
3614 South Ocean Boulevard
Highland Beach, FL 33487
September
2008 * * * *
CITY OF MINNEOLA
Mark Johnson, City Manager
800 N. US Highway 27
Minneola, FL 34715
March 2000 to
January 2010
Began Service
Again in
April 2011
* * * *
TOWN OF WELAKA
Gordon Sands, Mayor
P.O. Box 1098
Welaka, FL 32193-1098
March 2009 * * *
CITY OF CRESCENT CITY
Patrick Kennedy, City Manager
3 North Summit Street
Crescent City, Florida 32112
April 2010 * * *
CITY OF FELLSMERE
Mark D. Mathes, Community Dev. Director 21 S. Orange Street
Fellsmere, FL 32948-6714
February 2006 * * *
TOWN OF MARINELAND
Jim Netherton, Mayor
9507 Ocean Shore Blvd.
Marineland, FL 32080-8610
April 2003 * * *
*Resource for Code Enforcement provided at hourly rate.
16
FLORIDA REFERENCES
CITY OF ORANGE CITY
Alison Stettner, Dev. Services Director
205 East Graves Avenue
Orange City, FL 32763
Phone: (386) 775-5415
Email: [email protected]
CITY OF MINNEOLA
Mark Johnson, City Manager
800 N. US Highway 27
Minneola, FL 34715
Phone: (352) 394-3598
E-Mail: [email protected]
TOWN OF HIGHLAND BEACH
Kathleen D. Weiser, Town Manager
3614 South Ocean Boulevard
Highland Beach, FL 33487
Phone: (561) 278-4548
Email: [email protected]
CITY OF FELLSMERE
Mark Mathes, Community Dev. Director
21 S. Orange Street
Fellsmere, FL 32948-6714
Phone: (772) 646-6315
Email: [email protected]
TOWN OF WELAKA
Gordon Sands, Mayor
P.O. Box 1098
Welaka, FL 32193-1098
Phone: (386) 467-9800
Email: [email protected]
17
Sample Reporting
This is just a small sampling of the reports and detail available out of the IIL permit tracking system.
Billing Recap Sample
18
Census Trade Report Sample
19
Inspection History – Residential Sample
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INDEPENDENT INSPECTIONS, LTD.
FLORIDA SERVICES
2578 ENTERPRISE ROAD #131, ORANGE CITY, FL 32763
Phone: 1-800-422-5220 Fax: 1-800-422-9680
CONTRACT FOR SERVICES
BUILDING INSPECTIONS
WHEREAS, Okeechobee County, Florida ("County") requires high quality professional building and
mechanical inspection services sensitive to community needs and,
WHEREAS, Independent Inspections, Ltd., a Corporation ("Agency"), proposes to provide
inspection services for the County including inspectors and meeting the County's needs for such
inspection services,
NOW THEREFORE, in consideration of the foregoing and mutual covenants contained in this
agreement, the parties, agree that:
1. The Agency will provide for the County, inspectors whose duties shall include plans
examination, building and mechanical field inspections, necessary services related to contacts
with residents and County Officials, and all associated tasks necessary to meet the inspection
needs of the County. The Agency will provide an employee and that employee is hereby
designated as the Building Official of the County. The County shall provide zoning
administration.
2. All Inspectors, plan reviewers and building officials shall possess standard certificates per
Florida Statute 468, in the disciplines they practice.
3. The Agency shall provide:
A. Salary and benefits of the inspector(s)
B. Salary and benefits of the permit technicians
C. Back-up personnel for time off
D. Field communication equipment
E. Vehicle or mileage/allowance for the inspector(s)
F. Supplemental systems and support and administrative coordination
G. Regular County office availability for meeting the public
H. Necessary state fees for the Agency
I. Certificate of insurance showing all coverages with a minimum of $2 million of general
liability and $1 million of errors and omissions coverage.
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Building Inspection Agreement Page 2 of 5
4. During the term of this agreement, and for a period of 12 months after termination of this
agreement, the County shall not negotiate with, employ/hire any inspector/employee who
provided inspection services of twenty-five (25) inspections or more during the twelve (12)
month period prior to termination of employment with Agency and who is employed with the
Agency at the termination of this Agreement to provide Building, Electric, Plumbing or
HVAC inspection services. The County shall not negotiate with, employ/hire any
inspector/employee for at least 12 months after termination of the employee's employment
with the Agency who provided inspection services of twenty-five (25) inspections or more
during the twelve (12) month period prior to termination of employment with Agency and
who was employed by the Agency during the term of this Agreement. The term
"employ/hire" shall extend to the above referenced inspector/ employee forming a
corporation, partnership, limited liability company, other business entity, working for a
competing company or by working as an in-house building inspector/employee for the
County. The rights and obligations under this paragraph shall survive any expiration or
earlier termination of this Agreement.
5. Either the County or the Agency may terminate this agreement after one year of the date of
this agreement and upon 60 days written notice to the other party of the intention to terminate.
At the end of the termination notice, any permits received prior to the last day shall have the
fees paid to the Agency as provided in the contract and the inspections relating to those fees
shall be performed by the Agency. Permits received after the last day shall be the
responsibility of the County and no payment shall be made to the Agency for those permits.
Any notice to the County shall be sent to the County authority directly in charge of inspection
procedures. Any notice to the Agency shall be sent to Independent Inspections, Ltd., W241
S4135 Pine Hollow Court, Waukesha, WI 53189.
6. The Agency is the exclusive provider of the services listed, described and provided by this
Contract for the entire area of the County during the term of this Contract. Any other
provider of building, electrical, plumbing, HVAC, or mechanical plan reviews and inspection
services to the County during the term of this Contract will be considered a violation of this
Agreement and the County shall pay the Agency the fees for all permit applications submitted
for the duration of the contract as prescribed herein.
7. The Agency shall implement and enforce the building codes of the County and shall engage
such personnel and equipment as, in its opinion, is deemed adequate for such purposes.
Should the County object to the method and manner of the implementation of the codes by the
Agency, the County shall notify the Agency, in writing, specifically identifying areas of
inadequacy and the Agency shall have thirty (30) days after receipt of the notice to cure such
inadequacies. If the inadequacies have not been corrected within the time period provided,
the Agency shall be deemed to have breached the contract and the County will have cause to
terminate.
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Building Inspection Agreement Page 3 of 5
8. This agreement shall not authorize the performance of any construction work within the
County by persons or organizations not duly licensed. The Agency shall not issue a building
permit to any contractor, subcontractor, or others for the performance of work in the County
who are not properly licensed and authorized to do such work. The Agency will not authorize
or allow any development that is in violation of any County, State or Federal law.
9. The Agency agrees to indemnify the County, its employees and agents from and against any
and all claims, suits, demands or causes of action, arising out of any act or omission of the
Agency, and causing injury to any person or persons or property, whomsoever and
whatsoever. Correspondingly, the County agrees to indemnify, the Agency its employees and
agents from and against any and all claims, suits, demands or causes of action, arising out of
any act or omission of the County, and causing injury to any person or persons or property,
whomsoever and whatsoever. The Agency agrees to, at all times, at its expense, carry
comprehensive general liability insurance in the amount of not less than one million dollars. A
certificate of insurance indicating that such policies are in full force and effect will be
supplied to the County. The County agrees to provide to the Agency proof of the existence of
comprehensive general liability insurance upon request.
10. All fees for any services provided by the Agency for the County shall be collected by the
County per Exhibit 1. The Agency shall be compensated at the rate of eighty-five percent
(85%) of the funds collected per Exhibit 1 for its responsibilities outlined herein. The
remaining fifteen percent (15%) of the funds collected shall be retained by the County.
11. The Agency shall perform building, HVAC, plumbing and electrical inspections from permits
issued prior to the effective date of this Contract for the fee listed in Paragraph 12. It is
understood that work that has been covered or portions of construction that have been
completed before this Contract is executed may not be visible and cannot be inspected. Such
work is not considered approved by the Agency. Previous inspections that have passed may
be rescinded by the Agency if code violations are observed. It is understood that the Agency
did not review or approve building plans for projects begun before this Contract is executed.
The County agrees to indemnify, hold harmless and defend the Agency its employees and
agents from and against any and all claims, suits, demands or causes of action, arising out of
any act or omission, and causing injury to any person or persons or property, whomsoever and
whatsoever as it relates to permits and inspections performed by others prior to the effective
date of this Contract.
12. The Agency shall perform special inspections requested for permits issued prior to the
Agency, or for which no permit fee is required, such as raze order inspections, and court/legal
appearances by inspector when testimony/information is required relative to agent
responsibilities, for which no permit fee is generated, at the direction of the Municipal
Administrator and forward those reports to the appropriate person(s) with the findings. The
County shall compensate the Agency for any activities and meetings relating to the duties
herein where a permit fee is not generated, at the rate of $50.00 per hour for all such duties
and meetings performed during the business hours of 8:00 a.m. and 5:00 p.m. The County
shall compensate the Agency for all such duties and meetings occurring other than normal
business hours at the rate of $68.00 for each hour including travel time for meetings. There
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Building Inspection Agreement Page 4 of 5
will be a one hour minimum per inspection trip or meeting. No additional time shall be
compensated by the County unless approved by the County authority.
13. The Agency shall provide a statement for services rendered, and a recap of permits issued for
each month. The County shall compensate the Agency by the 15th of the month following the
period services were rendered.
14. If any provision of this agreement is held to be invalid or unenforceable for any reason, this
agreement shall remain in full force and effect in accordance with its terms, disregarding such
unenforceable or invalid provision.
15. This agreement shall be governed by the laws of the State of Florida with respect to the
interpretation and performance. Any suit brought in connection with this agreement will be
brought and maintained in Okeechobee County, Florida.
16. This agreement contains the entire understanding of the parties as to the matters contained
herein, and it shall not be altered, amended or modified except by a writing executed by the
duly authorized agents of both the County and the Agency.
17. Any failure of a party to enforce the party's rights under any provision of this agreement shall
not be construed or act as a waiver of said party's subsequent right to enforce any of the
provisions contained herein.
18. The County shall provide for the Agency office space, desks, desk chairs, file cabinets, local
phone service and use of a photocopier and fax machine for the Agency during the term of
this agreement. The Agency shall be responsible for its long distance phone charges other
than those related to County business, office supplies and office equipment necessary for the
performance of its responsibilities. The location and size of the Agency's office area shall be
determined as mutually agreeable with the County.
19. The Agency agrees to provide these services commencing the date of this document or as
mutually agreeable.
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Building Inspection Agreement Page 5 of 5
Thomas DeLacy, President DATE
INDEPENDENT INSPECTIONS, LTD. (AGENCY)
DATE
OKEECHOBEE COUNTY (COUNTY) acknowledged and accepted
Attest:
Approved as to form and legality:
County Attorney
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EXHIBIT 1
Okeechobee County Building Department
Permit Fees
Effective July 1, 2010
Fee Schedule
Value of construction for permits will be determined by the most recent publishing of the International Code
Council Building Valuation Data, estimates per square foot.
A. Residential Building – One and Two Family
1. New Structure $5.00 per thousand total valuation
$75.00 minimum
2. Additions $6.75 per thousand total valuation
$75.00 minimum
3. Accessory Structure $6.75 per thousand total valuation
$75.00 minimum
4. Roof/Re-roof/Roof repair $100.00
5. Plan Review $0.60 per thousand total valuation
$50.00 minimum
a. Florida Statute 553.80(2) – After the third 4 times $0.60 per thousand total
such review the plans are rejected for that valuation, or 4 times $50.00 minimum
code violation, a fee of four times the amount
of the proportion of the permit fee attributed
to plans review.
6. Change of the Occupancy Use $100.00
7. Other $50.00
Plan Review activity after permitting
1. Minor change and detail $10.00
2. Major alterations $50.00/hour or $50.00 minimum
3. Marking extra “job copy set” $50.00/hour or $50.00 minimum
4. Changes to approved model plans $50.00/hour or $50.00 minimum
5. Pre-Submittal Plan Review $50.00/hour or $50.00 minimum
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B. Commercial Building
1. New Structure $6.75 per thousand total valuation
$150.00 minimum
2. Additions $7.75 per thousand total valuation
$125.00 minimum
3. Accessory Structure $7.75 per thousand total valuation
$50.00 minimum
4. Roof/Re-roof/Roof repair $7.75 per thousand total valuation
$150.00 minimum
5. Plan Review $1.70 per thousand total valuation
$150.00 minimum
a. Florida Statute 553.80(2) – After the third 4 times $1.75 per thousand total
such review the plans are rejected for that valuation, or 4 times $150.00 minimum
code violation, a fee of four times the amount
of the proportion of the permit fee attributed
to plans review.
6. Change of the Occupancy Use $100.00
7. Other $50.00
Plan Review activity after permitting
1. Minor change and detail $50.00
2. Major alterations $75.00/hour or $75.00 minimum
3. Marking extra “job copy set” $75.00/hour or $75.00 minimum
4. Changes to approved model plans $75.00/hour or $75.00 minimum
5. Pre-Submittal Plan Review $75.00/hour or $75.00 minimum
C. Agriculture Building
1. New Structures $5.00 per thousand total valuation
$50.00 minimum
2. Addition/Remodel $5.00 per thousand total valuation
$50.00 minimum
3. Plan Review $0.20 per thousand total valuation
$50.00 minimum
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D. MEP’s Based on value of structure where work is performed
1. Plumbing $75.00 plus $0.80 per thousand total valuation
New structure, addition $75.00 minimum
and alterations
2. HVAC $75.00 plus $0.80 per thousand total valuation
New structure, addition $75.00 minimum
and alterations
3. Electric $75.00 plus $0.80 per thousand total valuation
New structure, addition $75.00 minimum
and alterations
4. Gas $75.00 plus $0.80 per thousand total valuation of
New structure, addition the gas installation
and alterations $75.00 minimum
E. Building Permit Valuations
Value of construction for permits will be determined by the most recent publishing of the International Code
Council building valuation data, estimates per square foot.
Any item not specifically covered in the International Code Council Building Valuation Data and the schedule of
permit fees shall be based on the Bona Fide contractor price (copy of same shall be submitted to the building
department), or the fee shall be determined by the Building Official on an individual basis. Bona Fide contract
shall be notarized.
If, in the opinion of the Building Official, the valuation of a building, alteration, structure, electrical, gas,
mechanical, or plumbing systems appear to be underestimated on the permit application, permit shall be denied,
unless the applicant can show detailed estimates to meet the approval of the Building Official. Permit valuations
shall include total cost, such as electrical, gas, mechanical, plumbing, equipment, and other systems, including
labor.
F. Inspections
Ordinary building inspections are included in the building permit fee.
Partial inspections will be billed at the hourly rates, minimum $50.00, and must be paid prior to any further
inspections being scheduled.
Re-inspection: See Section titled “Penalties” Special inspections and all other inspections where no permit
fee is generated, including but not limited to courtesy inspections.
Hourly rate of $50.00 or $50.00 minimum;
(After-hours is 2 times this rate)
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G. Miscellaneous Flat Fee Charges
Permit extension fee (for active Permits only)
First extension (3 month maximum per request) $50.00
Subsequent extensions (3 month maximum per request) $100.00
Demolition permit extension (1-30 day extension only) $100.00
Permit application extension $50.00
(1 month @ a time – only until permit fees change and/or code changes)
Refunds
This refund policy deals only with the Building Department Permit Fees. Active permit fee refund and check
preparation (refund only if work has not started)
Plan examiner’s review fees are non-refundable
There shall be no refund on any fee, or portion thereof, if the total amount of the Building Department Permit Fees
(less plan examiner’s review fees) collected is less than $200.00.
Any eligible amounts will be refunded at the rate of 50%.
C/O Certificate of Occupancy (included in permit price) $0.00
Temporary C/O (Commercial) $100.00
Temporary C/O (Residential) $50.00
Letter of Substantial Completion $50.00
General Administration Research $50.00 per hour
(archived documents, permits…) $25.00 minimum
Copy price charged separately
Duplicate permit or duplicate Certificate of Occupancy $35.00
Change of contractor or owner on active permit $50.00
Appeal Building Official $300.00
Code Variance $300.00
Occupational License Inspection $50.00
Concrete
Non-buildable slabs only (driveways, stoops, walk, etc...) $55.00
(buildable slabs will be part of a building or structure permit)
Demolition permit/structure removal permit
Residential $100.00
Commercial $100.00
Fences (wood or chain link only) $50.00
Hood suppression system $75.00
Commercial kitchen hood $100.00
Siding $50.00
Pre-moving permit (both in and out of county) $75.00
Fire alarm $2,000 and under $50.00
Fire alarm over $2,000 $100.00
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Fire sprinkler (20 heads or less) $75.00
Fire sprinkler (21 heads or more) $200.00
Fuel tank removal (per tank and piping) $50.00
Fuel tank installation (per tank and piping) $150.00
LP tanks/piping only $50.00
LP tanks/piping (up to 420 lbs or 100 gal) $50.00
LP tanks/piping (over 420 lbs or 100 gal) $100.00
Tank (excluding septic or gas) $50.00
Tents (up to 200 sq. ft.) $30.00
Tents (over 200 sq. ft.) $50.00
Dry hydrant $80.00
Spray booth (not including electric) for cars, equipment, and etc. $80.00
Solar, wind, or water energy generating devices $50.00
(Ground, wall, or roof mounted)
Residential Pools (in-ground) not including $350.00 flat fee
electrical or plumbing (includes plan review) Fencing, pool cages, and other structures permitted separately.
Residential Pools (above-ground) not including $100.00 flat fee
electrical or plumbing (includes plan review) Fencing, pool cages, and other structures permitted separately. No permits are required if above ground pool is under
24” in height measured from the bottom of the pool. Above ground pools placed in-ground are considered in-ground
pools. Separate building permits are required if wood deck is to be built around an above ground pool.
Swimming pool, commercial, not including electrical, $500.00
plumbing, and plans review
Spa/whirlpool, commercial, not including electrical, $200.00
plumbing, and plans review
Spa/whirlpool, residential, not including electrical, $50.00
plumbing, and plans review
Residential lawn sprinklers $40.00
Commercial lawn sprinklers $80.00
Residential dock, fixed or floating (not including $50.00
electric, plumbing and any covered structures)
Commercial dock, fixed or floating (not including $150.00
electric, plumbing and any covered structures)
Tie pilings, residential each piling $25.00 Tie pilings/dolphin pilings,
commercial, each piling $50.00
Residential boat lift or davits, not including electric $50.00
Commercial boat lift or davits, not including electric $100.00
Sewall, retaining walls, riprap privacy walls, per linear foot $0.65 p/lf or $50.00 minimum
Temporary power poles
Included with the permit for all new electrical services, unless installed prior to issuance of a building permit. Each
additional pole/temporary pole installed prior to issuance of building permit.
Residential $50.00
Commercial $100.00
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Mobile/Manufactured Home, Park Model and Recreational Vehicle All units covered by F.S. 320 and F.A.C. 15C-1 and 15C-2
1. Triplewide units $450.00
2. Doublewide units $400.00
3. Singlewide units/or non-HUD approved park models $350.00
4. For the installation of Recreational vehicles/or HUD $200.00
approved park models
The above permit fees include electrical, plumbing, A/C unit, set-up, tie down, Certificate of Occupancy, pre-tie
down, sewer/septic connection inspection, final inspection and notifying the power company.
The above does not include any administrative, surcharge fees or plans examining, concrete slabs with or without
foundations, additions, such as carports, utility rooms, screen rooms, screen porches, Florida rooms, and the like.
These items need to be permitted separately.
Construction Trailers $125.00
Manufactured Buildings
All buildings covered by F.S. 553, also known as “DCA Approved Units” and also known as “Modular
Units/Modular Homes”; can be manufactured in all shapes and sizes, for plumbing, gas and HVAC.
H. Annual Facility Permit (FBC 104.1.7) $2,500
In lieu of an individual permit for each alteration to an existing electric, gas, mechanical, plumbing, or interior
non-structural office system(s) the Building Official is authorized to issue an annual permit for group F
occupancies to facilitate routine or emergency services, repairs, refurbishing, minor renovations of service systems
or manufacturing equipment installations/relocations.
I. Penalties
Where work for which a permit is required is started or preceded prior to obtaining said permit, the fees herein
specified shall be quadrupled, but the payment of such quadrupled fee shall not relieve any persons from fully
complying with the requirements of this code and in the execution of the work nor from any penalties prescribed
herein.
Re-Inspection
In the inspection of any building for which a permit has been issued, if it is determined that the work does not meet
code, a re-inspection fee shall be charged. The fee for a re-inspection shall be $50.00 for the first, $75.00 for the
second, $100.00 for the third and $200.00 for the fourth or subsequent.
Florida Statute 553.80 (2) – With respect to inspections, if a local government finds it necessary, in order to
enforce compliance with the Florida Building Code, to conduct any inspection after an initial inspection and one
subsequent re-inspection of any project or activity for the same code violation specifically and continuously noted
in each rejection, including, but not limited to, egress, fire protection, structural stability, energy, accessibility,
lighting, ventilation, electrical, mechanical, plumbing, and gas systems, or other requirements identified by rule of
the Florida Building Commission adopted pursuant to chapter 120, the local government shall impose a fee of four
times the amount of the fee imposed for the initial inspection or first re-inspection, whichever is greater, for each
such subsequent re-inspection.
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Failure to call for inspections $50.00
Stop Work Order Fee (to have stop work order lifted) $50.00
J. Administrative Fee
A $4.00 administrative fee will be assessed to each permit issued.
