Building and Leveraging Relationships Planning Conferences in R8 – Panel Discussion Moderator -...

Building and Leveraging Relationships

Planning Conferences in R8 – Panel Discussion

Moderator - Tariq Durrani

Panelists- Marian P. Kazmierkowski

J.Costa Freire

Carl Debono

Rolf Aschenbrenner

Conferences in Region 8

Marian P. Kazmierkowski

R8 Conference Coordination SubCommittee Chair

IEEE POCO, 16-18 July, 2009, Prague, Czech Republic

Outline

1. R8 Conference Coordination Sub-Committee

2. Overview of future R8 conferences3. Conference organization4. Cooperation with other R8

SubCommittees5. Looking for candidates to organize

future conferences

Apr 10, 20233


2009/2010 Members of R8 CCSC

Prof. Gerhard Hancke, RSA

Prof. Marian Kazmierkowski, Poland

Prof. Francisco Sandoval, Spain

Prof. Baldomir Zajc, Slovenia

Poland

Apr 10, 20234


R8 Future Conferences

AFRICON 2009 will be held in Nairobi Kenya, September 22-25th 2009, organized by RSA/Kenya Sections and www.africon2009.co.za/MELECON 2010 will be organized by Malta Section on 26 - 28 April 2010. www.melecon2010.org

Apr 10, 20235


R8 Future Conferences (cd)

ENERGY CONFERENCE 2010 will be held in Bahrain on18-21 December 2009, organized by Saudi Arabian Section. www.ieee-energycon.orgSIBIRCON 2010 will be held in Irkutsk on 11-15 July, 2010 by Russia Siberian Section. www.sibircon2010.sibsuits

Apr 10, 20236


Conference Organization

Database with 20,000 addresses of potential participants from the R8 has been developed,This database is used for advertisement of R8 conferences,Database was used for the first time for EUROCON2007 and for EUROCON2009 and currently is used for AFRICON2009,

This database is continuously developed

Apr 10, 20237


Cooperation with R8 IRC

Industry Track & Exhibition at major R8 conf.,Industry Track Co-Chairman,Simplified paper submission for ind. speakers,Industry Track has to be included into CfP,One keynote speaker from industry,

Promote papers authored and co-authored by industrial participants,

New General Guidelines for R8 conferences.

Apr 10, 20238


Cooperation with R8 MDC

Special booth in the Registration hall or in the Exhibition at major R8 conf.,Cooperation with the Regional and Section Appointees for Membership Development,Reduced registration fees for IEEE members (25-50%) than for non-members,

A Membership Development page has to be included into the conference proceedings.

Apr 10, 20239


Looking for Candidates

1. AFRICON 20112. ENERGYCON 20123. MELECON 20124. SIBIRCON 2012 5. EUROCON 2013.


10

Thank You Very Much

Apr 10, 202311


Starting a Region 8 Conference Organization

J.Costa FreireEurocon 2011 General ChairmanIEEE Portugal Section

Introduction

Eurocon is a regional conference with a broad spectrum of technical subjects.Increase the local visibility of IEEE Region 8 and local Section and its volunteers (chapters).A significant number of participants are graduate students and/or come from the organizing section and neighbours.The registration fee must be reduced.

2009 POCO – Prague, Czech Republic13

General structure - Topics

Keep as much as possible the Technical Topics of previous Eurocon’s that have a large number of local potential participants.

Don’t increase the number of Main Topics to avoid having an unbalanced final program.

If possible, organizing jointly with a national event that includes a large number of the previous Technical Topics.

With this strategy we try to attract previous participants and increase number

of local and neighbour sections participants.


General structure - Sessions

Number of participants goal.Number of Oral and Poster Sessions.Maximum number of papers per sessionNumber of Plenary Sessions: Tutorials and/or Panel SessionsSocial program events

Obtain a draft of a General Schedule


Date and PlaceAvoid conflict of dates with local and regional events with partially similar topics.Close to a week-end to facilitate travelling. And jointly touring.Place with easy access and close to accommodations with low and reasonable prices (some places is related to the date).Place not to close to touristic places.All conference rooms should be as close as possible to facilitate movement between oral and poster sessions, coffee brake, internet room,...and share ideas between participants.


Place/Structure/Budget

To have a good choice of Place and Structure several scenarios must be studied with respective budget.

For large number of participants (>500) a Congress Centre is usually a good choice.For a medium size Conference (200 t0 400) an University Campus can be a good choice, specially out of school period to cut on costs.For a small Conference (up to 100/150) it is usually possible to find an Hotel with a good compromise for Conference facilities and accommodation prices.

The best solution depends also strongly on the country and period of the year.


Committee

General ChairTechnical Programme ChairFinances ChairImage and Publicity ChairPublication ChairInternet ChairExhibits ChairLocal arrangements ChairSecretariat


Conclusions

Several Scenarios must be studiedNumber of participantsGeneral SchedulePlaceDatesBudget

CommitteeMotivated and/or experienced IEEE volunteers are welcomed


Thank You


:-)

Organizing a Conference in Region 8 – MELECON 2010

Carl James DebonoMELECON 2010 General ChairIEEE Malta Section

Introduction

Region 8 offers attractive locations for conferencesPlanning of conference must be done at least two years in advanceThink about the logistics– Easily reached by air and train– Number of hotels in the area– Flexibility

Fees must be kept down


Involve the Local Section

The local IEEE Section can provide valuable

help to the conference:

– Knowledge of best hotels

– Knowledge of logistics

– Knowledge on local taxes and VAT

– Direct link with the student branch

– Technical help.2009 POCO – Prague, Czech Republic

23

MELECON 2010

MELECON 2010 will be held in Malta.Planning has started two years ago.Hotel identified from the beginning.A budget has been developed on the pricing of that time (input from previous conferences).Topics have been identified. MELECON covers a wide spectrum so technical expertise from different areas were sought.– International Program Committee


MELECON 2010

Dates chosen not to conflict with major IEEE conferences.Website was available one year in advance: http://www.melecon2010.org

Papers will be handled by a professional facility.– Sub-contracted to third party

Logistics will be handled by a tourist operator– This saves time and money

Advertise in conferences, through emails and through colleagues


Conclusions

Have a motivated team

Plan in advance

Contact local people

International Program Committee

Keep fees low


Thank You

We look forward to see you in Malta for MELECON 2010!

http://www.melecon2010.org

[email protected]


IEEE CPMT Conferences in

Europe

Rolf Aschenbrenner

VP-Conferences, IEEE CPMT

Conferences Sponsored by IEEE CPMT

Apr 10, 202329

Region 2008 2009

Asia 8 6

Europe 11 8

North America 11 14

Others 1 0

Total 31 28

Three Flagship Conferences: ECTC, ESTC, EPTC

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ESTC Europe (Dresden, London, Berlin, …)

EPTC Asia (Singapore)

ECTC North-America(San Diego, Orlando, Las Vegas)

ESTC 2006

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IEEE CPMT Conference Policy

In order to make the conferences more attractive to the participants ...the existing conferences should be qualitatively improvedConferences with similar topics should be combinedIt should be avoided that the number of conferences Increases if there is no qualitative benefit from it

Apr 10, 202332

European Flagship Conference: Electronics System-Integration Technology Conference - ESTC

1st ESTC September 2006 in Dresden (450 Attendees)

2nd ESTC September 2008 in Greenwich London (400 Attendees)

IEEE/CPMT is not alone in the

world!Region 8 request for action (from IRC Meetings 2005)

IEEE must work with national Societies to create common events.

The Way Forward: Cooperation CPMT & IMAPS EuropeSince in October 2006 the “International Microelectronics and

Packaging Society” (IMAPS) and the “Components, Packaging & Manufacturing Technology” Society (CPMT) have decided to co-operate, they are jointly creating a single Europe-wide network which will bring together the interests of industry with the expertise and skills found in Europe’s science and research base. A variety of activities and events for the microelectronics and packaging community will be jointly organised and supported by both organizations where each has similar objectives.

IMAPS and CPMT Conference Collaboration

• CPMT to own and run ESTC in even years

• IMAPS to own and run EMPC in odd years

• Technical co-operation

• Mutual concessions

• Consultation on venues and dates

Flagship ConferenceESTC Flagship Conference

EMPC

EMPC 2009 – June 15-18, 2009 in Rimini, Italy

3rd Electronics System-Integration Technology Conference - ESTC 2010

Date: September 13-16, 2010 Location: Berlin, Maritim pro Arte Hotel

My View of IEEE (CPMT) Conference Organization in Europe • Identify the key leaders in Europe who are willing to work

actively in the your technical field.• Due to a very complicated funding structure in Europe,

the conference organization is not so much profit-oriented, but more focused on the presentation of the local host or local chapter. “Find a “European Way” for conference sponsorship “ It is very important to bring a local flavor to the conference either during the social events or by offering visits to local attractions.When organizing a IEEE conference there is always a close cooperation with national authorities or other European Societies (e. g. IMAPS Europe)

Apr 10, 202338

THANK YOU

Apr 10, 202339

GENERAL DISCUSSSION

Q & A.

Apr 10, 202340

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