PRESENTED BY:

K2.COM

build and run RELIABLE

SHAREPOINT

WORKFLOW APPS LYNETTE YORK

K2.COM

AGENDA

• Main SharePoint challenges

and how K2 addresses those challenges

• Poll

• The Reliable SharePoint Challenge

• Demo - SharePoint

• Demo - K2

• Q&A

K2.COM

WITH SHAREPOINT WITH K2

FORMS

• NO no-code form alternative

• Client side script and CSS

• No visual design view

• Components are not reusable

• Separate task and list forms

• Visual drag-and-drop form design

• Rich user experience

• Manage form behaviour with rules

• Views and rules are reusable

• Update items and complete tasks in

one form

K2.COM

WORKFLOW

WITH SHAREPOINT WITH K2

• Text based workflow designer

• Optimised for Approve/Reject scenarios

• Not reusable

• Deprecated actions

• Tied to items and documents

• Visual drag-and-drop designer

• Advanced workflow routing

• Reusable

• Complex task routing

• Not bound to item or document

K2.COM

WITH K2

DATA

WITH SHAREPOINT

• Access to SharePoint data in same site

• Access LOB data through REST and

external lists

• External lists are cached and do not

support SharePoint 2013 workflows

• Web service calls to handle security

• Access real-time SharePoint and LOB

data with SmartObjects

• Configure once and then reuse

• Configure relationships

• Claims, OAuth and single sign-on

support

K2.COM

WITH K2

REPORTS

WITH SHAREPOINT

• No visual reports

• Log to History to capture workflow

history

• Build custom reports with API and REST

services

• Out-the-box visual reports

• Real-time View Flow for each running

instance

• Use LOB and workflow data in web

based report designer

K2.COM

WITH K2 WITH SHAREPOINT

MANAGEMENT

• No versioning

• Troubleshoot errors through error logs

• Instances, workflow size and data

connection limitations

• Access is set via list security settings

• Versioning in Forms and workflows

• Error handling and reporting within the

K2 Management Console and Live

Instance Manager

• K2 server is an Enterprise level server

• K2 offers granular security options

K2.COM

WITH K2

• Centralised task list

• Native mobile task apps for iOS,

Android and Blackberry

• Action through email, task lists or forms

• Redirect or delegate tasks

• Out-of-Office functionality

• No limit to number of tasks

TASKS

WITH SHAREPOINT

• Multiple task lists

• No native mobile task app.

• Cannot complete tasks through email

• Limited to 5000 task items

K2.COM

POLL What best describes your SharePoint

application requirements? a) Standard no-code approve/reject SharePoint workflow

apps.

b) SharePoint apps with custom forms and/or more

advanced workflow routing

c) Standalone apps which integrate with SharePoint as a

Line-of-business data source.

What best describes your SharePoint

environment? a) On premise

b) In the cloud

c) Hybrid

Is it important to you to have native mobile

access to SharePoint workflow tasks? a) Yes

b) No

c) Maybe

Do you want to take part in the Reliable

SharePoint Challenge? a) Yes

b) No

K2.COM

RELIABLE SHAREPOINT CHALLENGE

WITH K2

WITH SHAREPOINT

DESIGNER

K2.COM