Budget and Finance Committee Agenda - SEIU 5211 Karen Summers From: Scott Johnson Sent: Monday,...
Transcript of Budget and Finance Committee Agenda - SEIU 5211 Karen Summers From: Scott Johnson Sent: Monday,...
Budget and Finance Committee Agenda
June 19, 2013 Start Time: 6:00PM
A. Call to Order – RoseAnn Dominguez - 6:00PM
B. Roll Call – 6:00PM quorum determined - (Karen Summers)
C. Announcements: 1. Volunteers from the Budget and Finance Committee are needed to help with the
quarterly Trustee Audits. Please contact Ming if you are willing to volunteer. Schedule attached with openings to sign up - (pages 3-4)
2. Resignation of Scott Johnson – Region 1 from the Budget & Finance Committee - (pages 5-6).
D. Review & Approve Minutes: Minutes from the Budget and Finance Committee Meeting – May 15, 2013 - (pages 7-8)
E. Budget and Finance Report: RoseAnn Dominguez
1. Item 1 – Consent Agenda Approval of the Financials for April 2013 - (pages 9-28) Bank Balances - (DOCUMENT 1) - (pages 11-12) Income Statement - (DOCUMENT 2) - (pages 13-18) Organizing Income Statement - (DOCUMENT 3) - (pages 19-20) Dues Receipts - (DOCUMENT 4) - (pages 21-24) Per Capita Report - (DOCUMENT 5) - (pages 25-28)
F. New Business 1. Discussion – Amex Use Policy - (pages 29-30) 2. Item 2 – Decision on an Additional Dues Scenario - (pages 31-32)
G. Unfinished Business 1. Item 3 - Recommendation that the Executive Board Approve the Draft Revised
2013 GF and Organizing Budgets - (pages 33-34) Draft of Revised 2013 General Fund and Organizing Budgets - (pages 35-40)
H. Informational Items 1. Kern County overpayment - (oral) 2. CWA & OPEIU negotiations - (oral) 3. Update on Agency Fee Rebate Payments - (oral) 4.
I. Next Meetings: 1. Next meeting is scheduled for Wednesday, August 21, 2013, food at 5:30pm;
meeting 6:00pm via Video-Conference or Tele-Conference. Local Auditor presentation of Audit results.
J. Adjourn KMS: Kns SEIU521/CTW-CLC
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1
Karen Summers
From: Ming Lee
Sent: Tuesday, June 04, 2013 6:14 PM
To: Karen Summers
Cc: Roseann Dominguez ([email protected]); Roseann Dominguez; Luisa
Blue
Subject: trustee audit schedule
Follow Up Flag: Follow Up
Flag Status: Flagged
Hi Karen:
Will you include this on our next meeting agenda, there is still spot for them to sign up on the audit? Thank you.
Trustee Audit Dates For Year 2013
audit record auidt date Trustees / Budget
and Finance Trustees / Budget and
Finance Trustees / Budget
and Finance
1st and 2nd Qtr July 20, 2013 9am-2pm Connie Chew Catherine Farnham Bill Ragland
3rd Qtr Oct. 19, 2013 9am-2pm Melanie Martinez Catherine Farnham Bill Ragland
4th Qtr Jan. 18, 2014 9am-2pm Connie Chew Catherine Farnham
Ming Lee Director of Finance 2302 Zanker Road San Jose, CA 95131 Direct – 408-678-3323 Fax – 408-954-0631
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1
Karen Summers
From: Scott Johnson <[email protected]>
Sent: Monday, June 03, 2013 7:38 AM
To: Karen Summers
Subject: resignation from the Budget & Finance Committee
Hi Karen,
I have decided to resign from the Budget & Finance Committee. Presently, due to other commitments, I can no longer
afford the time or energy.
Sincerely,
Scott Johnson
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Minutes of the Budget and Finance Committee Meeting
May 15, 2013 from 6:03 – 7:52pm A. The May 2013 Meeting of the Budget and Finance Committee was called to order by the
Treasurer, RoseAnn Dominguez at 6:03pm; a quorum was present. B. ROLL CALL – Members in attendance either in offices or by teleconference:
BUDGET & FINANCE Committee Members: Present – Roseann Dominguez Local Treasurer Fresno
Present – Luisa Blue Chief Elected Officer Phone Leave of Absence – Scott Johnson Region 1 Present – Rachel Welch Region 1 San Jose Present – Luis Aguilar Region 2 Sa Jose Vacant – Region 2 Present – Adam Gintz Region 3 Phone Vacant – Region 3 Vacant – Region 4 Present – Alysia Bonner Region 4 Fresno Present – Roy Harris Region 5 Bakersfield Present – Greg Gomez Region 5 Phone Present – Dolly Clemente Region 6 San Jose Absent – Huong Chung Region 6
EXECUTIVE BOARD MEMBERS, OFFICERS and TRUSTEES:
Linda Krolnik Bakersfield Sonja Bennett Bakersfield William Ragland Salinas Connie Chew San Jose Catherine Farnham Phone
OTHER SEIU LOCAL 521 MEMBERS: None
SEIU STAFF: Ming Lee Phone Karen Summers San Jose Robert Gibson Bakersfield
C. ANNOUNCEMENTS –. 1. RoseAnn welcomed the Budget and Finance Committee members to the meeting. 2. Members of the Committee were encouraged to participate in the quarterly audits of
Local 521 finances. Interested members were encouraged to notify Ming or Karen. The audits are usually held on the weekends.
3. The next quarterly audit is in June.
D. BUDGET & FINANCE MEETING MINUTES of the April 17, 2013: The Minutes were reviewed and APPROVED AS Submitted.
E. Consent Agenda Approval of the Financial Statements for March 2013: Bank Balances Income Statement Organizing Income Statement Dues Receipts Per Capita Report
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The Financials were examined thoroughly and items explained. Item 1 Motion: To approve/confirm as presented all reports on the Consent agenda. Moved; seconded; Carried as presented
F. NEW BUSINESS
1. Draft of Revised 2013 GF and Organizing Budgets – The GF revised budget was discussed. RoseAnn asked members to email thoughts about budget line items within the next two weeks. The revised budgets will be reworked and brought back to the Budget and Finance Committee in June for a recommendation of acceptance to the Executive Board. There are many open contracts across the Local, and an amount for purple T-shirts, etc. for negotiations will be considered.
G. UNFINISHED BUSINESS
1. Update on Agency Fee Rebate Payments – 1600 checks were sent out in February and March totaling about $450,000. To date only about 50 of these checks are still out-standing.
2. Update on April 27, 2013, DOL Training – it was an interesting all-day training. The DOL talked about real life experiences with people not being honest and what to look for. Ming provided an internet link to review some of the documents provided. There are no online trainings.
3. Date of the Budget and Finance Meeting for next month – after a motion was made and withdrawn it was determined that no matter when in the month the Budget and Finance Committee met the documents presented for Committee review would be the same. Other dates were suggested, but the date of the meeting will remain the 3rd Wednesday of the month.
H. INFORMATIONAL ITEMS
1. Kern County overpayment of dues: Linda Krolnik asked if the Kern Courts were involved in this overpayment of dues.
2. CWA Negotiations – We are in full blown Contract Negotiations with CWA. We were unable to reach an extension agreement. The second meeting is scheduled for Wednesday June 5th at 10:00am in San Jose.
3. CPA is doing the annual Local 521 audit this week and would like to present the results at the Budget & Finance Committee meeting on August 21st. Last week we had the 401(k) audit and the Workers Comp audit.
4. A question was asked as to why copies rather than original timecards cannot be used for Lost-time workers’ pay. It was determined that lost time workers’ pay is processed each week now; so, the wait for pay should not be long. It was explained that the DOL and auditors prefer original paperwork. The Local also only pay originals so that double payments will not be made.
I. NEXT MEETINGS – The next meeting is Wednesday June 19, 2013 at 6:00pm via Tele-
Conference and Video-Conference. J. ADJOURNMENT – The meeting was adjourned at 7:52pm.
ML:kns SEIU 521 CTW/CLC
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KMS:kns SEIU 521 CTW/CLC
SEIU Local 521 Budget and Finance Committee Motion
Item Number: 01 Date: June 19, 2013
Motion Title: Consent Agenda for Financial Statements
Recommended By: RoseAnn Dominguez, SEIU Local 521 Treasurer
The Following Reports have been placed on the CONSENT AGENDA for approval/confirmation without discussion. If you wish discussion, pull the report from the CONSENT AGENDA: NO Motion is required to remove a report from the Report Consent Agenda.
April 2013 Financials
Bank Balances – Document 1 - (pages 11-12)
Income Statement – Document 2 - (pages 13-18)
Organizing Income Statement – Document 3 - (pages 19-20)
Dues Receipts – Document 4 - (pages 21-24)
Per Capita Report – Document 5 - (pages 25-28)
*Motion: To approve/confirm as presented ALL Reports on the Consent Agenda
EXCEPT those pulled and listed below which will be held for discussion:
Follow Up:
Moved by:__________________________ __ Second :____________________________
Amendment:______________________________________________________________
Amended By:______________________________________________________________ Votes in Favor:____________ Votes Opposed:____________ Abstentions:_____________
Motion: Carries Fails: Tabled Until: Date:_________
Signatures
____________________________________________
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SEIU Local 521
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st F
und
12
1
1
1
1
1
-
4
4
-
Pla
n m
atc
hing
)2,
648,
083
22
2,31
0
21
4,18
0
212,
891
220,
674
21
0,26
5
10,4
08
88
2,69
4
859,
646
23,0
49
Wor
kers
Com
p In
sura
nce
248,
679
13,7
21
23,7
55
25
,853
20
,723
33,7
28
(13,
005)
82
,893
97,0
57
(1
4,16
4)
rate
incr
ea
se w
ith S
tate
Fun
d
Re
crui
ting
exp
8,00
0
74
20
4
8
667
73
25,1
54
2,
667
35
9
98
,511
Tot
al P
ayr o
ll R
elat
ed E
xpen
ses
5
,748
,473
46
3,25
0
42
7,21
9
430,
377
465,
306
43
9,55
8
50,3
08
1,
861,
223
1,76
0,40
4
197,
022
Jan
Feb
Mar
Apr
YT
D -
Fou
r m
onth
s
1 of
5S
:\Fin
ance
\Mon
then
d\20
13\0
413\
INC
0413
Inc0
413
6/4/
2013
4:5
8 P
M
13 of 40
SE
IU L
ocal
521
Fin
anci
al S
tate
men
t for
the
year
of 2
013
Doc
. # 2
1 2
AB
CD
FI
LN
OP
AO
AP
AQ
AR
vers
ion
2.2
2013
- 1
2 m
onth
s
Bud
get
Act
ual
Act
ual
Act
ual
Bud
get
Act
ual
bet
ter/
(w
orse
) B
udge
t A
ctua
l b
ette
r/ (
wor
se)
NO
TE
Jan
Feb
Mar
Apr
YT
D -
Fou
r m
onth
s
41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80
Tot
al S
alar
ies
& P
ayro
ll E
xpen
ses
14,0
50,4
12
992,
269
999,
385
1,
124,
776
1,
108,
085
1,04
3,14
1
89
,505
4,43
2,33
9
4,
159,
570
36
8,97
3
MIS
CE
LL
AN
EO
US
Age
ncy
Fe
e/A
ssoc
. Exp
.50
4,00
0
42
,000
42
,000
42,0
00
42,0
00
42
,000
-
168,
000
16
8,00
0
-
C
api
tal F
und
Exp
ens
e12
,000
1,
000
1,
000
1,
000
1,00
0
1,
000
-
4,
000
4,
000
-
A
dmin
exp
sha
re w
. cha
pte
r11
,922
92
6
90
3
96
3
993
1,
189
(196
)
3,97
4
3,98
1
(7)
Fre
e L
ife in
sura
nce
to m
em
bers
(S
CR
, MR
Y &
BF
L)5,
299
362
317
321
44
2
325
11
6
1,76
6
1,32
5
441
D
odge
Sch
ola
rshi
p15
,000
1,
250
1,
250
1,
250
1,25
0
1,
250
-
5,
000
5,
000
-
C
ompu
ter
Da
taba
se U
nion
Wa
re
82,1
75
6,84
8
6,84
8
6,84
8
6,
848
6,84
8
-
27,3
92
27
,392
-
Acc
ount
ing
Sof
twa
re G
p 12
,000
-
-
-
1,00
0
-
1,
000
4,00
0
-
4,
000
T
otal
Mis
cella
neou
s64
2,39
6
52
,386
52
,318
52,3
82
53,5
33
52
,612
92
1
214,
132
20
9,69
8
4,
434
AR
BIT
RA
TIO
NS
& L
EG
AL
Arb
itra
tions
Fe
es
& le
gal f
ee
s -
repr
ese
nta
tion
55,0
00
4,82
8
11,7
84
11
,759
4,
583
14,3
17
(9,7
33)
18,3
33
42
,688
(24,
354)
A
Arb
itra
tions
Fe
es
& le
gal f
ee
s -
2,
857
-
-
-
-
-
-
2,
857
(2
,857
)
R
eta
ine
r 25
8,00
0
21
,150
21
,150
21,5
00
21,5
00
21
,150
35
0
86,0
00
84
,950
1,05
0
55
,732
A
utom
atic
Le
gal D
efe
nse
Fun
d ($
0.12
pe
r m
em
ber
per
mon
th)
80,2
54
6,68
8
6,68
8
6,68
8
6,
688
6,68
8
(0
)
26
,751
26,7
52
(1
)
Tot
al A
rbit
rati
ons
& L
egal
393,
254
35,5
23
39,6
22
39
,947
32
,771
42,1
55
(9,3
83)
131,
085
15
7,24
6
(2
6,16
2)
FA
CIL
ITIE
SR
ent
-SJC
444,
576
36,8
25
36,8
25
36
,825
37
,048
36,8
25
223
14
8,19
2
147,
300
892
R
ent
-SQ
L56
,878
4,
968
4,
968
4,96
8
4,
740
4,96
8
(2
28)
18
,959
19,8
71
(9
12)
Mor
tga
ge -
Mon
tere
y &
Pa
rkin
g-
-
-
-
-
-
-
-
-
-
Re
nt-S
ant
a C
ruz,
Wa
tson
ville
& H
ollis
ter
& p
ark
ing
45,6
00
3,55
0
3,55
0
3,55
0
3,
800
3,30
0
50
0
15,2
00
13
,950
1,25
0
R
ent
-Vis
alia
& H
anf
ord
26,4
00
2,10
0
2,10
0
2,10
0
2,
200
2,10
0
10
0
8,80
0
8,40
0
400
U
tiliti
es
154,
626
13,4
17
8,86
9
9,72
2
12
,885
9,76
8
3,
118
51,5
42
41
,775
9,76
7
K
itche
n S
undr
ies
26,4
00
2,64
3
4,81
3
4,05
8
2,
200
2,88
0
(6
80)
8,
800
14
,395
(5,5
95)
IHS
S m
ee
tings
& t
rain
ing
Ge
n. L
iab.
Ins.
& P
rope
rty
Ta
x 15
8,31
2
12
,272
12
,289
12,9
71
13,1
93
12
,971
22
1
52,7
71
50
,504
2,26
7
B
uild
ing
Ma
inte
nanc
e/S
ecu
rity/
Jani
toria
l15
9,11
2
12
,845
12
,107
11,1
40
13,2
59
10
,864
2,
395
53,0
37
46
,956
6,08
2
Tot
al A
dmin
- F
acili
ties
1,07
1,90
4
88,6
19
85,5
21
85
,334
89
,325
83,6
76
5,64
9
35
7,30
1
343,
150
14,1
51
-
A
DM
INIS
TR
AT
IVE
- O
FF
ICE
S-
Aud
it/A
cct.
Fe
es
110,
200
9,57
3
3,00
0
2,95
8
9,
183
9,32
6
(1
43)
36
,733
24,8
56
11
,877
S
taff
NE
G C
onsu
ltant
-
-
-
-
-
-
-
-
-
-
S
ubsc
riptio
ns2,
400
303
160
306
20
0
931
(7
31)
80
0
1,
700
(9
00)
O
ffic
e S
undr
ies
36,0
00
4,89
0
4,00
9
3,
672
3,00
0
4,
860
(1,8
60)
12,0
00
17
,432
(5,4
32)
O
ffic
e E
quip
me
nt L
ea
ses
192,
000
15,7
88
15,5
62
16
,039
16
,000
16,1
17
(117
)
64,0
00
63
,507
493
E
quip
me
nt M
ain
tena
nce
& R
epa
ir C
ontr
act
s70
,095
3,
237
2,
788
1,
945
5,84
1
2,
563
3,27
8
23
,365
10,5
34
12
,831
C
ontr
ibut
ions
3,00
0
11
6
15
2
20
5
250
82
168
1,
000
55
4
44
6
Re
sea
rch
Ma
teria
l & D
ata
4
,866
18
5
-
2,29
5
40
6
714
(3
08)
1,
622
3,
194
(1
,572
)
Tot
al A
dmin
- O
ffic
es41
8,56
1
34
,093
25
,671
27,4
18
34,8
80
34
,594
28
6
139,
520
12
1,77
6
17
,744
2 of
5S
:\Fin
ance
\Mon
then
d\20
13\0
413\
INC
0413
Inc0
413
6/4/
2013
4:5
8 P
M
14 of 40
SE
IU L
ocal
521
Fin
anci
al S
tate
men
t for
the
year
of 2
013
Doc
. # 2
1 2
AB
CD
FI
LN
OP
AO
AP
AQ
AR
vers
ion
2.2
2013
- 1
2 m
onth
s
Bud
get
Act
ual
Act
ual
Act
ual
Bud
get
Act
ual
bet
ter/
(w
orse
) B
udge
t A
ctua
l b
ette
r/ (
wor
se)
NO
TE
Jan
Feb
Mar
Apr
YT
D -
Fou
r m
onth
s
81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115
116
117
118
119
120
CO
MM
UN
ICA
TIO
NS
Prin
ting
36,8
84
629
5,23
4
(754
)
3,
074
18,7
96
(15,
723)
12
,295
23,9
05
(1
1,61
0)
invo
ice
s fr
om 1
1, 1
2/20
12 e
lect
ion
Pa
per
27,4
32
-
2,02
9
1,93
4
2,
286
1,40
4
88
2
9,14
4
5,36
7
3,77
7
W
ebs
ite/S
tatio
n/co
mm
unic
atio
n6,
596
619
608
344
55
0
470
79
2,19
9
2,04
2
157
T
ele
phon
e &
Inte
rne
t &
Te
le c
onfe
renc
e21
1,47
3
15
,577
14
,647
16,9
71
17,6
23
15
,889
1,
734
70,4
91
63
,084
7,40
7
P
osta
ge59
,356
5,
566
2,
879
5,
019
4,94
6
9,
113
(4,1
67)
19,7
85
22
,578
(2,7
92)
IHS
S m
aili
ng
Pro
fess
iona
l Fe
es/
Tra
nsla
tions
31,3
67
-
297
197
2,
614
211
2,
403
10,4
56
70
5
9,
751
T
otal
Com
mun
icat
ions
373,
109
22,3
91
25,6
94
23
,711
31
,092
45,8
83
(14,
790)
12
4,37
0
117,
679
6,69
0
CO
NF
ER
EN
CE
S/M
ILE
AG
ES
taff
-Mis
c. C
onf/S
em
ina
r
3,50
0
-
-
-
292
14
5
147
1,
167
14
5
1,
022
Exe
c. B
oard
-Con
fere
nce
s &
Tra
inin
g20
,000
-
1,
667
1,66
7
6,
667
-
6,66
7
M
isc.
Me
mbe
rs-R
eim
burs
ed
-
-
-
-
-
-
-
-
-
-
Tot
al C
onfe
renc
es/M
ileag
e23
,500
-
-
-
1,95
8
14
5
1,81
3
7,
833
14
5
7,
688
-
-
STA
FF
ME
ET
ING
& T
RA
ININ
G-
-
-
-
-
S
taff
/ D
irect
or T
rain
ing
4,84
2
74
6
32
2
77
5
403
15
6
248
1,
614
1,
998
(3
84)
S
taff
- r
epr
ese
nta
tion
& p
oliti
cal &
com
mun
ica
tion
44,9
47
4,88
4
2,66
1
5,50
0
3,
746
5,60
6
(1
,860
)
14
,982
18,6
51
(3
,668
)
ph
one
ba
nkin
g a
ctiv
itie
s
Cle
rica
l Sta
ff90
1
-
-
-
75
7
68
300
7
294
E
xecu
tive
Sta
ff1,
200
-
-
-
10
0
100
40
0
-
400
T
uitio
n R
eim
.-In
tern
al O
rga
nize
rs1,
000
83
-
83
333
-
33
3
Tui
tion
Re
im.-
OP
EIU
2,00
0
-
-
167
-
16
7
667
-
66
7
T
otal
Sta
ff T
rain
ing
54,8
90
5,62
9
2,98
3
6,27
6
4,
574
5,76
8
(1
,194
)
18
,297
20,6
56
(2
,359
)
ED
UC
AT
ION
& T
RA
ININ
G
Ste
wa
rd &
Chi
ef
Ste
wa
rd &
Le
ade
r T
rain
ing
4,00
0
20
3
53
0
41
4
333
41
0
(76)
1,33
3
1,55
6
(223
)
Edu
catio
n &
Tra
inin
g C
omm
itte
e M
ee
ting
& M
ate
rials
500
21
73
-
42
23
0
(188
)
167
323
(156
)
Indu
stry
Tra
inin
g E
vent
s6,
177
485
231
108
51
5
373
14
2
2,05
9
1,19
6
863
Tot
al E
duca
tion
& T
rain
ing
10,6
77
709
833
521
89
0
1,01
2
(1
23)
3,
559
3,
075
48
4
PO
LIT
ICA
L/S
OC
IAL
IN
VO
LV
EM
EN
T42
,228
C
and
ida
tes,
Issu
es,
IE A
ccou
nt (
$0.2
0 pe
r m
em
ber
per
mon
th)
101,
347
8,00
7
7,90
8
7,89
6
8,
446
7,89
7
54
9
33,7
82
31
,708
2,07
4
Le
gal &
Acc
ount
ing
38,7
47
643
6,93
7
1,16
7
3,
229
3,47
5
(2
46)
12
,916
12,2
22
69
4
Com
mitt
ee
Me
etin
gs10
,922
37
7
18
0
90
1
910
45
5
455
3,
641
1,
913
1,
728
Con
fere
nce
s1,
000
-
-
-
83
-
83
33
3
-
333
E
lect
ora
l Sta
ff/ A
ctiv
ity1,
000
-
83
83
333
-
33
3
Pol
ls &
Sur
veys
1,00
0
83
-
83
33
3
-
333
S
peci
al P
rintin
g10
0
-
(1,6
15)
8
-
8
33
(1
,615
)
1,64
9
S
ubsc
riptio
ns20
0
17
-
17
67
-
67
3 of
5S
:\Fin
ance
\Mon
then
d\20
13\0
413\
INC
0413
Inc0
413
6/4/
2013
4:5
8 P
M
15 of 40
SE
IU L
ocal
521
Fin
anci
al S
tate
men
t for
the
year
of 2
013
Doc
. # 2
1 2
AB
CD
FI
LN
OP
AO
AP
AQ
AR
vers
ion
2.2
2013
- 1
2 m
onth
s
Bud
get
Act
ual
Act
ual
Act
ual
Bud
get
Act
ual
bet
ter/
(w
orse
) B
udge
t A
ctua
l b
ette
r/ (
wor
se)
NO
TE
Jan
Feb
Mar
Apr
YT
D -
Fou
r m
onth
s
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
T
otal
Pol
itic
al/S
ocia
l Inv
olve
men
t15
4,31
6
9,
027
13
,409
9,96
4
12
,860
11,8
27
1,03
2
51
,439
44,2
28
7,
211
SOC
IAL
& E
CO
NO
MIC
JU
STIC
EC
omm
itte
e M
ee
tings
5,00
0
12
5
35
275
41
7
28
38
9
1,66
7
463
1,20
4
C
onfe
renc
es
350
-
-
-
29
-
29
117
-
11
7
Con
trib
utio
ns/S
olid
arit
y4,
530
-
030
0
378
25
0
128
1,
510
55
0
96
0
55,7
32
Ca
ucus
Act
iviti
es
80,6
70
2,87
9
5,23
7
3,87
7
6,
723
10,6
58
(3,9
36)
26,8
90
22
,651
4,23
9
Tot
al S
ocia
l & E
cono
mic
Jus
tice
90,5
50
3,00
4
5,27
2
4,45
2
7,
546
10,9
36
(3,3
90)
30,1
83
23
,664
6,51
9
ME
MB
ER
IN
VO
LV
EM
EN
T
Me
mor
abi
lia/G
ive
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16 of 40
SE
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ocal
521
Fin
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men
t for
the
year
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Doc
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1 2
AB
CD
FI
LN
OP
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AR
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2.2
2013
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onth
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18 of 40
SEIU Local 521Organizing Statement for the year of 2013
Doc # 3
1
23
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
A B D G J L M N AM
Year 2013 12 months
Budget Acutal Acutal Actual Budget AcutalBetter / Worst
Actual YTD - 4 months
Budget from SEIU Local 521 3,827,445 318,954 318,954 318,954 318,954 318,954 0 1,275,816
ExpensesLegal - Organizi 28,200 2,350 2,350 2,350 2,350 2,350 - 9,400 Arbitration - Organizing - - - - - - - Lost Time - Organizing 85,100 6,586 60,998 28,541 7,092 11,969 (4,877) 108,094 Salaries - Organizing (13+2) 1,704,578 82,122 88,262 75,455 131,121 72,804 58,318 318,642 Workers Comp. Ins. - Org 59,660 2,058 3,563 3,878 4,972 5,059 (87) 14,558 Payroll Tax Exp - Organ. 204,549 6,340 6,739 5,885 17,046 5,866 11,179 24,831 401K Matchering 51,137 1,703 1,723 1,731 4,261 1,735 2,527 6,891 EMPLOYEE BENEFITS - Organizing 598,164 32,715 34,415 36,394 49,847 27,581 22,266 131,105 Pension Plan Exp - Organi. 272,732 12,542 13,756 12,022 22,728 11,496 11,232 49,816 Staff Recruiting Exp-Org. 10,000 - - - 833 19 814 19 CASH OUT - timeoff - Org * 142,048 (5,641) 24,603 (9,508) 11,837 3,887 7,950 13,341 Training Exp - Org. 8,000 - - 332 667 2,327 (1,661) 2,659 Mileage reimb exp - Organizing 162,039 11,436 8,432 7,310 13,503 9,312 4,191 36,491 Vehicle Expenses 29,225 1,839 439 1,928 2,435 1,330 1,105 5,537 RENT EXPENSES - Organizing 32,853 827 - - 2,738 - 2,738 827 Telephone Expenses - Organizin 19,357 1,866 460 2,266 1,613 1,800 (187) 6,392 Utiliti es Expenses - - - - - - - - Office Supplies & Other Allocation - Organiz 16,323 10 556 4,132 1,360 3,840 (2,480) 8,538 Printing Expenses - Organizing 1,204 - - - 100 255 (155) 255 Postage Expenses - Organizing - 146 - - - - - 146 PT Organizing 2,620 - - - 218 218 - Communication Cost Expenses 3,600 - - - 300 4,033 (3,733) 4,033 Referral lead/DATA - Organizing 940 - - - 78 78 - Professional Fee Expenses 2,500 - - - 208 50,000 (49,792) 50,000 Translation Expenses - Organ 1,200 - - - 100 100 - Equipment Leasing Exp - Organi 1,000 - - - 83 - 83 - Equip. Maint. & Repair -Organi 1,200 - - 861 100 - 100 861 Building Maint. & Repair -Organi 1,200 - - 100 - 100 - Computer Database Services 11,600 2 - - 967 650 317 652 Subcriptions - Organizing 500 2 - - 42 - 42 2 Travel Expenses - ORGANIZING 350,415 10,134 4,696 12,470 29,201 18,583 10,618 45,883 Conference - Organizing 9,806 75 - - 817 817 75 Rally / Bus Rental-Organizing - - - - - - - Memorabilia / Give Away-Org 15,551 - - - 1,296 - 1,296 - Meeting - Organizing 6,897 351 118 162 575 131 444 762 Donation - Organizing 4,089 - - - 341 - SEIU Int'l share cost 300,000 - - - - - -
- Total Expenses 4,138,287 167,466 251,110 186,210 308,930 235,026 73,904 839,811
Net Income (310,842) 151,488 67,844 132,744 10,023 83,928 73,904 436,005
Jan-13 Feb-13 Mar-13 Apr-13
S:\Finance\Monthend\2013\0413\INC0413 OrgInc0413 5/28/2013 5:15 PM19 of 40
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24 of 40
SE
IU L
ocal
521
Per
Cap
ita A
naly
sis
DO
CU
ME
NT
# 5
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58
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CD
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May
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Jun
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Sep
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SEIU Local 521 AMERICAN EXPRESS CARD
Authorization, Policy and Receipt Acknowledgement Form
Employee Name: Office Location:_______________________ Request Date:_____________________ Issued Date:__________________________ Return Date: _____________________ Card Number : _____ _______________________ Credit Limit : __________________ Approved By: ______________________ ___________ ___________________ ____________ Direct Supervisor Date Director of Finance Date
I hereby acknowledge receipt of the American Express Corporate Purchasing Card. I agree:
1) That all charges must be for union business related activities. Any personal use is in violation of the policy will be subject to termination, restitution, etc.
2) That I am responsible to monitor my billing statement, account activities on line. 3) Turn in all receipts and back up documents promptly to the Finance Dept. 4) Account will be frozen if receipts and all documentation are not received within 7
days following the monthly AMEX close cycle. 5) To return my Local 521 American Express Card to the Local upon termination of
employment or at any time when an authorized representative of the Union requests its return.
I understand these terms and agree to monitor the spending & payment activities of my account. _______________________________________________________ _______________ Employee signature Employee Name Printed Date
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KMS:kns SEIU 521 CTW/CLC
SEIU Local 521 Budget and Finance Committee Motion
Item Number: 02 Date: June 19, 2013 Motion Title: Decision on an Additional Dues Scenario – “When is a Raise a Raise”. Recommended By: Ming Lee, Finance Director Background: At the September 29, 2012 Executive Board Meeting decisions were made on what constitutes “When is a Raise a Raise” in Motion A. Another scenario has arisen that does not fall in the criteria decided at that meeting. This scenario is being brought to the Budget and Finance Committee for a recommendation to the Executive Board the end of June. SCENARIO: Employees take a 6% cut in wages in 2010 Employees get a 1% wage increase in 2011 Employees get a 3% wage increase in 2013 Employees get a 3% wage increase in 2014 When is a raise a raise? When should the new dues percentage of 1.5% be implemented? In 2014 a 1% raise will be realized. Therefore, a raise is realized in 2014.
Motion: To recommend that the Executive Board agree that in this type of scenario a raise is a raise when a general wage increase is actually realized. Follow Up:
Moved by:__________________________ __ Second :____________________________
Amendment:______________________________________________________________
Amended By:______________________________________________________________ Votes in Favor:____________ Votes Opposed:____________ Abstentions:_____________
Motion: Carries Fails: Tabled Until: Date:_________
Signatures
____________________________________________
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KMS:kns SEIU 521 CTW/CLC
SEIU Local 521 Budget and Finance Committee Motion
Item Number: 03 Date: June 19, 2013
Motion Title: Recommendation of the Revised General Fund Budget and the Revised Organizing Budget to the Executive Board for Approval.
Recommended By: Luisa Blue, Chief Elected Officer; Ming Lee, Finance Director
Background: As our finances have changed since the 2013 Budgets were prepared and we have a newly elected Executive Board Delegates and Officers, revised budgets for the General Fund and Organizing have been prepared to better fit our current union needs. It is requested that the revised budgets be recommended to the Executive Board for adoption at the June 29th and 30th Executive Board Meeting.
Motion: To recommend approval by the Executive Board of the revised General Fund and Organizing Budgets at their June 29th and 30th meetings. Follow Up:
Moved by:__________________________ __ Second :____________________________
Amendment:______________________________________________________________
Amended By:______________________________________________________________ Votes in Favor:____________ Votes Opposed:____________ Abstentions:_____________
Motion: Carries Fails: Tabled Until: Date:_________
Signatures
____________________________________________
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SEIU Local 5212013 General Fund Budget - DRAFT version 3.11
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A B F G H
version 3.11 2013 - 12 months 2013 - 12 months Notes
Budget 2.2 Budget 3.11HeadcountTOTAL DUES RECEIPTS 29,349,925 28,985,800 (364,125)
55,491 OTHER INCOMEInterest & Dividends 11,270 11,270 SMIHSS Administrative Reimbursement - - stop admin. SM-IHSS benefit plan
Sublease Rent 84,000 84,000 B Misc. Income - SEIU Int'l subsidy - - A Misc. items spend from saving accounts
Total Misc. Income 95,270 95,270 TOTAL GENERAL FUND INCOME 29,445,195 29,081,070 GENERAL FUND EXPENSESORGANIZING OFFSET 3,827,445 3,763,335 SALARIES
5 Administrative 464,137 473,560 7 Admin Support 447,206 447,206
13 Directors 971,308 1,139,613 59.25Internal Organizers/Research,CED,CESA,Pol 4,376,500 4,293,904
20 Clerical 1,017,986 1,038,346 2 Facilities 93,309 93,309 5 Data Base 281,229 289,666
A Special project - pay by other funding - - Temp. Internal Organizers/Research 7,624 7,624 Temp. Clerical/Support 5,000 5,000 Vacation Liability Cash Out 637,640 400,000 changed to cash out only
Total Salaries 8,301,939 8,188,227 111.25PAYROLL RELATED EXPENSES
Pension 1,224,268 1,244,096 Payroll Taxes Expenses 918,201 933,072 Consultant - Trainer, NEG 30,000 30,000 Travel Staff-Admin 38,203 38,203 Travel Staff- Internal Organizers 116,376 116,376 Mileage/Ins. Reimb.-Admin & Director 28,355 37,806 Mileage/Ins. Reimb.-Internal Organizers 284,741 284,741 Telephone Reimbursement 107,400 108,600
12 Retiree Health Exp 96,155 100,055 Retire Benefit Trust Fund 12 12 Benefits(Health, Dental, Vision,life,401K,Flex Plan matching) 2,648,083 2,648,083 Workers Comp Insurance 248,679 285,981 premium increased 3/1/2013
Recruiting exp 8,000 8,000 Total Payroll Related Expenses 5,748,473 5,835,026
Total Salaries & Payroll Expenses 14,050,413 14,023,253 MISCELLANEOUSAgency Fee/Assoc. Exp. 504,000 504,000 increase by 5%
Capital Fund Expense 12,000 12,000 Admin exp share w. chapter 11,922 11,922 Free Life insurance to members (SCR, MRY & BFL) 5,299 5,299 Dodge Scholarship 15,000 15,000 Computer Database UnionWare 82,175 82,175 Accounting Software Gp 12,000 12,000 Total Miscellaneous 642,396 642,396
ARBITRATIONS & LEGALArbitrations Fees & legal fees - representation 55,000 55,000
A Arbitrations Fees & legal fees - - Retainer 258,000 258,000
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SEIU Local 5212013 General Fund Budget - DRAFT version 3.11
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version 3.11 2013 - 12 months 2013 - 12 months Notes
Budget 2.2 Budget 3.1157
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55,491 Automatic Legal Defense Fund ($0.12 per member per month)80,254 79,907 Total Arbitrations & Legal 393,254 392,907
FACILITIESRent-SJC 444,576 444,576 Rent-SQL 56,878 56,878 Mortgage - Monterey & Parking - - Rent-Santa Cruz, Watsonville & Hollister & parking 45,600 45,600 Rent-Visalia & Hanford 26,400 26,400 Utilities 154,626 154,626 Kitchen Sundries 26,400 48,000 Gen. Liab. Ins. & Property Tax 158,312 160,000 Building Maintenance/Security/Janitorial 159,112 159,112 Total Admin - Facilities 1,071,904 1,095,192
ADMINISTRATIVE - OFFICESAudit/Acct. Fees 110,200 110,200 Staff NEG Consultant - - Subscriptions 2,400 2,400 Office Sundries 36,000 48,000 Office Equipment Leases 192,000 192,000 Equipment Maintenance & Repair Contracts 70,095 70,095 Contributions 3,000 3,000 Research Material & Data 4,866 4,866 Total Admin - Offices 418,561 430,561
COMMUNICATIONSPrinting 36,884 36,884 Paper 27,432 27,432 Website/Station/communication 6,596 6,596 Telephone & Internet & Tele conference 211,473 211,473 Postage 59,356 59,356 Professional Fees/Translations 31,367 31,367 Total Communications 373,109 373,109
CONFERENCES/MILEAGEStaff-Misc. Conf/Seminar 3,500 3,500 Exec. Board-Conferences & Training 20,000 30,000 new board training
Misc. Members-Reimbursed - - Total Conferences/Mileage 23,500 33,500
STAFF MEETING & TRAININGStaff / Director Training 4,842 4,842 Staff - representation & political & communication 44,947 44,947 Clerical Staff 901 901 Executive Staff 1,200 1,200 Tuition Reim.-Internal Organizers 1,000 1,000 Tuition Reim.-OPEIU 2,000 2,000 Total Staff Training 54,890 54,890
EDUCATION & TRAINING Steward & Chief Steward & Leader Training 4,000 4,000 Education & Training Committee Meeting & Materials 500 500 Industry Training Events 6,177 6,177 Total Education & Training 10,677 10,677
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SEIU Local 5212013 General Fund Budget - DRAFT version 3.11
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version 3.11 2013 - 12 months 2013 - 12 months Notes
Budget 2.2 Budget 3.11112
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POLITICAL/SOCIAL INVOLVEMENT42,228 Candidates, Issues, IE Account ($0.20 per member per month)101,347 101,347
Legal & Accounting 38,747 38,747 Committee Meetings 10,922 10,922 Conferences 1,000 1,000 Electoral Staff/ Activity 1,000 1,000 Polls & Surveys 1,000 1,000 Special Printing 100 100 Subscriptions 200 200 Total Political/Social Involvement 154,316 154,316
SOCIAL & ECONOMIC JUSTICECommittee Meetings 5,000 5,000 Conferences 350 350 Contributions/Solidarity 4,530 4,530
55,491 Caucus Activities 80,670 80,670 Total Social & Economic Justice 90,550 90,550 remain the same as 2012
MEMBER INVOLVEMENTMemorabilia/Give away Member Pride 11,276 15,000 Awards/Recognition 1,000 1,000 Ex Board Reimbursement 1,235 1,235 Rally Rental & Bus 7,626 15,000 Member Reimbursement/Lost time 5,769 5,769 Transportation & Vehicle Expenses 2,000 5,000 Total Member Involvement 28,905 43,003
NEGOTIATIONSPrinting Contracts - outside vendor 30,000 50,000 SCCO printed contract
Meetings & Supplies 31,605 66,605 SCCO increased by 35K
A Strike Preparations 40,000 40,000 42,228 Automatic Strike Fund Transfer - reduction to $1/mon 12 12
Total Negotiations 101,617 156,617 MEETINGS & EVENTSExecutive Board Meetings 25,000 25,000 Steward/Council meetings 3,002 3,002
55,491 521 Party & other events 5,337 5,337 Int'l Convt 2012 - 48*1000; 2011-MLAC & bi-cent convention- - Officer Election 98,000 98,000 Industries & Members conference 25,000 25,000 Miscellaneous 1,000 1,000 Total Meetings & Events 157,339 157,339
REPRESENTATIVE DUES55,491 SEIU $7.65 ea 5,116,198 5,094,074 50,491 SEIU Unity Fund $5.00ea 3,043,920 3,029,460
500 SEIU Retirees & ChildCare $1.00ea 5,604 6,000 55,491 SEIU/ State Council-$2.53ea 1,692,024 1,684,707
650 Nurse Alliance $1.45ea 11,310 11,310 25,000 So Bay CLC Jun/11$0.63,Jul/12$0.65 195,000 195,000 4,201 SMCO CLC $0.60ea 30,247 30,247 5,888 Fresno CLC $0.45ea 31,795 31,795 8,225 Bakersfield CLC $0.25ea 24,675 24,675 6,256 Monterey & Santa Cruz LC $0.55ea 41,290 41,290
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SEIU Local 5212013 General Fund Budget - DRAFT version 3.11
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version 3.11 2013 - 12 months 2013 - 12 months Notes
Budget 2.2 Budget 3.11167
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110 North Valley CLC 1,320 1,320 55,491 CA Labor Fed 25% X .70ea, pd old rate $0.47 15,716 15,648 decrease per capita payment
Building Trades-SMCO 3,600 3,600 Total Representative Dues 10,212,699 10,169,126
TOTAL EXPENSES 31,611,573 31,590,771
TOTAL INCOME LESS TOTAL EXPENSES (2,166,377) (2,509,700)
VOLUNTARY TRANSFERSBuilding Funds 12 12 Strike Fund - - Total Transfers 12 12 TOTAL INCOME LESS EXPENSES & TRANSFERS(2,166,389) (2,509,712) (343,323)
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SEIU Local 521 - External Organizing Budget - draft version 3.11
Version 3.11 Year 2012 Year 2012 Year 2013 notes
12 months Budget
Estimated - 12 months
12 months Budget
Budget from SEIU Local 521 3,664,141 3,664,140 3,763,335
ExpensesLegal - Organizi 28,200 28,200 28,200 Arbitration - Organizing 4,983 - - Lost Time - Organizing / Wavers 497,170 63,825 85,100 Salaries - Organizing (23+2) 1,679,833 1,105,102 1,704,578 all position filledWorkers Comp. Ins. - Org 58,794 25,674 59,660 all position filledPayroll Tax Exp - Organ. 201,580 89,363 204,549 all position filled401K Matchering 50,395 22,663 51,137 3% matching for 12 monthsEMPLOYEE BENEFITS - Organizing 651,357 386,620 598,164 employer pay 100%Pension Plan Exp - Organi. 235,177 150,001 272,732 16% for 12 monthsStaff Recruiting Exp-Org. 100 2,000 10,000 Vacation Liability Cash Out - Org 139,986 139,305 142,048 all position filledTraining Exp - Org. 8,000 840 8,000 Mileage reimb exp - Organizing 194,724 101,274 162,039 Vehicle Expenses 11,000 18,265 29,225 RENT EXPENSES - Organizing 88,114 24,639 32,853 Telephone Expenses - Organizing 19,617 14,517 19,357 Utilities Expenses 2,464 - - Office Supplies & Other Allocation - Organiz6,700 12,242 16,323 Printing Expenses - Organizing 200 903 1,204 Postage Expenses - Organizing 600 - - PT Organizing 1,965 2,620 Communication Cost Expenses 3,600 - 3,600 Referral lead/DATA - Organizing 940 - 940 Professional Fee Expenses 2,500 - 2,500 Translation Expenses - Organ 1,200 - 1,200 Equipment Leasing Exp - Organi 1,000 - 1,000 Equip. Maint. & Repair -Organi 1,200 - 1,200 Building Maint. & Repair -Organi 1,200 - 1,200 Computer Database Services 7,762 8,700 11,600 Subscriptions - Organizing 500 180 500 Travel Expenses - ORGANIZING 284,061 219,009 350,415 Conference - Organizing - 7,354 9,806 Rally / Bus Rental-Organizing - - - Memorabilia / Give Away-Org 1,414 11,664 15,551 Meeting - Organizing 11,379 5,173 6,897 Donation - Organizing 4,132 3,067 4,089 SEIU Int'l share cost 300,000 300,000 300,000
Total Expenses 4,499,882 2,742,547 4,138,287
Net Income (835,740) 921,593 (374,952)
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