BottomLineStat March
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Transcript of BottomLineStat March
BottomLineStat
Section 1: Budget Review
• Parks and Parkways • Public Works
Section 2: Revenue Analysis
• Parking Enforcement Collections • Photo Safety Collections • EMS Collections • Sales Taxes and Occupational License Revenues / Collections • Sanitation Fees Revenues / Collections
2
BottomLineStat
Budget Review
3
BottomLineStat
Budget Control and Cost Containment Efforts
Note: Analysis performed by the Service and Innovation Team with data obtained from the Great Plains System as of 4.9.2012. Overtime data was adjusted to take in consideration seasonal factors.
4
Parks and Parkways Payroll Analysis Summary
Category YTD Expenditures
(4.9.2012)
Projected Charge
per Period
Expected Additional
Expenditures (Status Quo)
2012 Projected
Expenditures
2012 Budgeted
Amount Surplus/ Deficit
Salaries and Benefits 1,375,171 213,254 4,162,182 5,537,352
Overtime 25,178 2,697 51,246 76,424
Term Leave 156 156 3,124 3,280
Total 1,400,505 216,107 4,216,552 5,617,056 5,196,398 (420,658)
A B (B-A)
Source: Service and Innovation and Budget Office 4.9.2012
Parks and Parkways
Plan to Address Projected $420K Budget Shortfall in Personnel
Services: Summary: Parks and Parkways current projected budget deficit is primarily
due to costs incurred by the operations of the Barthomolew Golf Course in
Pontchartrain Park.
Action : The administration is currently working with the City Council to
secure revenues from the golf course to an account dedicated for
expenditures incurred to operate the course.
These funds will be used to reimburse Parks and Parkways and should be
sufficient to cover any overages in expenditures relative to the 2012 adopted
budget
Budget Control and Cost Containment Efforts
Source: Parks and Parkways 4.25.2012
BottomLineStat
Budget Control and Cost Containment Efforts
Note: Analysis performed by the Service and Innovation Team with data obtained from the Great Plains System as of 4.9.2012. Overtime data was adjusted to take in consideration seasonal factors.
6
Public Works
Category YTD
Expenditures
(4.9.2012)
Projected Charge
per Period
Expected Additional
Expenditures (Status Quo)
2012 Projected
Expenditures
2012 Budgeted
Amount Surplus/ Deficit
Salaries and Benefits 1,542,805 232,547 4,534,653.79 6,077,459
Overtime 206,791 17,521 292,861.54 499,653
Term Leave 5,801 1,163 22,106.00 27,907
Total 1,755,398 251,231 4,849,621 6,605,019 6,557,019 (48,000)
A B (B-A)
Source: Service and Innovation and Budget Office 4.9.2012
DPW
Recovery Plan to Address Projected $48K Budget Shortfall in Personnel
Services:
Action #1: Continue to monitor personnel expenditures on a monthly basis.
Action #2: Reduce overtime expenditures by 10-15% as compared to
projections for the rest of the year.
Result: Will reduce forecasted overtime labor by approx $48K over the
course of the rest of the year.
Impacts: Will reduce level of PCO and tow truck (overtime labor) support to
special events to meet personnel budget. Will look at reducing operational
hours of tow lot. (Jazz Fest support will not be impacted, but all remaining
special events will.)
Will also look at additional measures to reduce budget shortfall.
Budget Control and Cost Containment Efforts
Source: Public Works 4.25.2012
BottomLineStat
Revenue Analysis
8
BottomLineStat
Enforcement Strategy Target 2012 YTD ActualParking Tickets 328,694 95,669
Boots 3,195 1,924
Tows 10,190 4,146
Parking Meter Fines, $10M
2%
Towing and Booting $1.6M
0%
Total Other Streams $484M
98%
Parking Enforcement Revenues 2% Adopted Budget GF Revenues for 2012
Source: Adopted Budget 2012 9
BottomLineStat
Parking Enforcement Revenues
Source: DPW Parking Division 4.17.2012 10
30,614
70,323
95,669
26,723
65,870
91,201
0
20,000
40,000
60,000
80,000
100,000
120,000
Jan Feb Mar
YTD 2012 Tickets Issued Are Higher than Projected by 5%
YTD Actual 2012
Forecast YTD 2012
$0.77 $1.09 $1.35 $1.45 $1.19
$2.55
$4.00
$0.74
$1.51 $2.61
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
Jan Feb Mar
Mill
ion
s
YTD 2012 Tickets Revenue is Higher than Prior Year by 53%
Monthly Collections 2011
Monthly Collections 2012
YTD Collections 2012
YTD Collections 2011
BottomLineStat
Parking Enforcement Revenues
Source: DPW Parking Division 4.17.2012 11
414
1,143
1,924
216 489
757
-
1,000
2,000
3,000
Jan Feb Mar
YTD 2012 Boots Issued Are Higher than Projected by 154%
YTD Actual 2012Forecast YTD 2012
1,458
2,938
4,146
804 1,866
3,031
0
2000
4000
6000
Jan Feb Mar
YTD 2012 Tows Issued Are Higher than Projected by 37%
YTD Actual 2012
Forecast YTD 2012
$0.14 $0.19 $0.27 $0.23 $0.24
$0.51
$0.74
$0.09
$0.24
$0.42
$0.0
$0.2
$0.4
$0.6
$0.8
Jan Feb Mar
Mill
ion
s YTD 2012 Tows and Boots Collections Are Higher than Prior Year by 75%
Monthly Collections 2011
Monthly Collections 2012
YTD Collections 2012
YTD Collections 2011
BottomLineStat
Red Light Cameras
$19M 4%
Total Other Streams $478M
96%
Photo Safety Management 4% Adopted Budget GF Revenues for 2012
Management Controls Target 2012 YTD Actual
Reduce Inoperable Flashers 21,000 8,245
Reduce Tickets that Exceed Enforceable Date - 431
Source: Adopted Budget 2012 12
BottomLineStat
Photo Safety
Source: DPW Photo Safety Division 4.17.2012 13
1.62 1.53
1.08 0.94
$1.53
$3.15
$4.68
$1.62
$2.70
$3.63
0.0
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0
4.5
5.0
January February March
Mill
ion
s
YTD Photo Safety Collections 2012 Vs. 2011
Monthly 2011
Monthly 2012
YTD 2011
YTD 2012
BottomLineStat
Photo Safety Citations
Source: DPW Photo Safety Division 4.16.2012 14
221 287
1,604
0
500
1000
1500
2000
January February March
Outside Enforcement Time Exceptions
21,250 18,018
9,030
18,582
27,208 23,500 24,771 27,069
23,874 24,551 23,432 20,453 19,375 21,784
4,795
- -
-
-
- - -
- - - -
- - -
15,401
12,216
10,533
38,508
32,149 22,451
9,290 8,997
26,719
14,185 14,741 12,740
12,051 13,905 14,785 17,600
33,466
28,551
47,538
50,731 49,659
32,790 33,768
53,788
38,059 39,292 36,172
32,504 33,280
36,569 37,796
-
10,000
20,000
30,000
40,000
50,000
60,000
January February March April May June July August September October November December January February March
2011 2012
Detail of Monthly Exceptions and Citations Issued Total Exceptions
In Queue
Citations Issued
un
it
2011 2012
BottomLineStat
Photo Safety Flashers Exceptions for School Zones
Source: ATS 4.18.2012
* This number only includes a partial portion of the population processed for the month of March. This suggest that a larger number of flasher exceptions may result once the entire population is processed
15
2,405
6,675
10,221 11,062
58 4
16,278
5,748 5,478 4,403 4,334 5,281 5,452
2,811*
-
5,000
10,000
15,000
20,000
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
2012
Monthly Exceptions Issued for Flashers Inoperable During School Zone Enforceable Time
2012 2011
2011
2011
December January February March
NO49 EB ST CHARLES AVE @ CADIZ ST 92% 92% 63% 67%
NO50 WB ST CHARLES AVE @ JENA ST 92% 90% 69% 2%
NO51 NB READ BLVD @ HAMMOND ST 83% 63% 15% 31%
NO56 SB FRANKLIN AVE @ WISTERIA ST N/A 81% 64% 18%
NO57 EB BIENVILLE ST @ N ST PATRICK ST N/A 78% 38% 3%
NO58 WB BIENVILLE ST @ N. OLYMIPA ST 90% 80% 71% 43%
NO104 EB DWYER RD @ MILLER MCCOY ACADEMY 74%
NO118 SB JACKSON AVE @ LAUREL ELEMENTARY 16%
Location
Flashers Exception / Events 2012
BottomLineStat
Health Fees EMS
$11,M , 2%
Total Other Streams, $485M
98%
EMS Revenues 2% Adopted Budget GF Revenues for 2012
Collection Efforts Target 2012 YTD Actual
Percentage of Selfpay Accounts in Payment Plan Target Needed 3%
Collection Efforts Target Needed
Source: Adopted Budget 2012 16
BottomLineStat
EMS Collections
Source: EMS and ACS 4.21.2012 17
$0.71
$0.60
$1.00
$0.60 $0.66 $0.71
$1.31
$2.31
$0.43
$1.04
$1.69
$-
$0.50
$1.00
$1.50
$2.00
$2.50
Jan Feb Mar
Mill
ion
s EMS: YTD Collections for All Payer Types as March 31,2012 is 27% lower than 2011
2011 Monthly Revenue
2012 Monthly Revenue
2011 CumulativeCollections
2012 CumulativeCollections
$40,984 $40,112 $95,620
$40,984
$81,096
$176,716
$0
$50,000
$100,000
$150,000
$200,000
Jan Feb Mar
EMS: YTD Detail Revenue as of March 31, 2012 Reached $176K
2012 Monthly Revenue
2012 CumulativeCollections
BottomLineStat
EMS Collections Efforts
Source: EMS and ACS 4.21.2012 18
* 2012 data does not include an entire payment cycle (less than one year since transport occurred).
Medicare Total Transports Total No Pay Total Pd % Unpaid
2009 4,707 2,136 2,571 45%
2010 5,029 2,247 2,782 45%
2011 5,021 2,406 2,615 48%
2012 1,126 671 455 60%*
Medicaid Total Transports Total No Pay Total Pd % Unpaid
2009 5,357 489 4,868 9%
2010 7,556 533 7,023 7%
2011 7,202 507 6,695 7%
2012 1,096 411 685 38%*
Private Insurance Total Transports Total No Pay Total Pd % Unpaid
2009 4,283 590 3,693 14%
2010 4,806 526 4,280 11%
2011 4,917 953 3,964 19%
2012 577 391 186 68%*
Self Pay Total Transports Total No Pay Total Pd % Unpaid
2009 9,313 8,911 402 95.7%
2010 7,767 7,157 610 92.1%
2011 10,713 10,428 285 97.3%
2012 5,122 5,108 14 99.7%*
Total Transports by Payer Class and Percentage Unpaid Across Years
Total Transports for Frequent Flyers and Percentage Unpaid Across Years (Patients with 3 or More Transports in a Year)
Frequent Flyers Total Transports Total No Pay Total Pd % Unpaid
All Payer Classes 8,116 3,997 4,119 49%
Frequent Flyers Total Transports Total No Pay Total Pd % Unpaid
All Payer Classes 9,337 5,316 4,021 57%
Frequent Flyers Total Transports Total No Pay Total Pd % Unpaid
All Payer Classes 1,516 1,282 234 85%*
2010
2011
2012
BottomLineStat 19
360 320
147 145
507 465
0
100
200
300
400
500
600
February 2012 March 2012
Defaulted
Current
42 Less Accounts in the Payment Plan Compared to February (Currently 3% of Self Pay Accounts)
$104,733 $65,497 $62,608 $67,109 $79,037 $80,888 $68,948 $66,479 $59,420 $54,701 $42,682 $64,479 $72,347 $54,941 $55,726
2.81
0.71 1.02
3.26
2.25 1.92 2.10
2.41
1.53 1.86
2.11 1.51
2.06 2.29
1.87
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
0
0.5
1
1.5
2
2.5
3
3.5
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Tho
usa
nd
s
Self Pay Revenue
Number of Calls
Un
its #
Self Pay Revenue vs Number of Calls by Collection Agency per Month
2011 2012
Payer Class New Orleans Houston Baltimore Philadelphia DeKalb, GA
Medicare 15.48% 22.41% 18.39% 30.64% 19.97%
Medicaid 14.46% 16.67% 7.32% 11.08% 10.82%
Private Insurance 14.70% 17.48% 12.07% 35.66% 17.59%
Self-Pay 55.36% 43.44% 62.22% 22.62% 51.62%
Payer Mix Comparison
Source: EMS and ACS 4.21.2012
BottomLineStat
Sales Taxes and Occupational Licenses Revenues Sales Taxes : 33% of Adopted Budget GF Revenues for 2012
Occupational License : 2% Adopted Budget GF Revenues for 2012
Collection Efforts Target 2012 YTD ActualSales Tax Audits 105 13
Delinquency Mailings 18,000 On Hold
Field Visits / Contacts 15,400 4,445
Sales Taxes (Retail) $ 142 M
28%
Vehicle (Sales Use) $ 8M 2%
Hotel / Motel (Sales+ Use)
$13 M 3%
Occup Lic. $9,344
2%
Total Other Streams
324M 65%
Source: Adopted Budget 2012 20
BottomLineStat
Sales Tax (Retail Only)
Source: Bureau of Revenue and Bureau of Accounting 4.7.2012 and 4.24.2012
21
$10.07 $10.66 $12.15 $11.00 $11.38
$23.15
$34.53
$11.50
$21.57
$32.23
05
10152025303540
Jan Feb Mar
Mill
ion
s Collections: General Sales Taxes (excluding Vehicle and Hotel/Motel) Collected as of March 31,2012 are up $2.3M vs. 2011
Monthly 2011 Monthly 2012
YTD 2012 YTD 2011
$21.56 $21.95
0
5
10
15
20
25
30
35
40
2.29.2012
Mill
ion
s Revenues: General Sales Taxes (excluding Vehicle and Hotel/Motel) as of February 29,2012 are $400K Higher
Than Projected (un-audited) YTD Adjuste Forecast
YTD Actual
BottomLineStat
Hotel / Motel Sales Taxes
22
$0.83 $1.04 $0.85 $1.19 $1.40
$2.04
$3.44
$0.77
$1.59
$2.64
0.00.51.01.52.02.53.03.54.0
Jan Feb Mar
Mill
ion
s Collections: Hotel/Motel Sales Taxes Collected as of March 31,2012 are up by 30% vs. 2011
Monthly 2011 Monthly 2012
YTD 2012 YTD 2011
Source: Bureau of Revenue and Bureau of Accounting 4.7.2012 and 4.24.2012
$2.06 $2.56
0.0
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0
4.5
5.0
2.29.2012
Mill
ion
s
Revenues: Hotel/Motel Taxes as of February 29,2012 500K Higher than Projected (un-audited)
YTD Forecast
YTD Actual
BottomLineStat
Vehicle Sales Taxes
23
$0.74 $0.66 $0.66 $0.76 $0.69
$1.42
$2.11
$0.67
$1.40
$2.07
0.0
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0
4.5
Jan Feb Mar
Mill
ion
s Collections: Vehicle Sales Taxes Collected as of March 31, 2012 are up 2.1% vs. 2011
Monthly 2011 Monthly 2012
YTD 2012 YTD 2011
Source: Bureau of Revenue and Bureau of Accounting 4.7.2012 and 4.24.2012
$1.35 $1.45
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
2.29.2012
Mill
ion
s
Revenues: Motor Vehicle Taxes as of February 29,2012 Higher than Projected by 100K (un-audited)
YTD Forecast
YTD Actual
BottomLineStat
Occupational Licenses
24 Source: Bureau of Revenue and Bureau of Accounting 4.7.2012 and 4.24.2012
$1.4
$3.6
$2.1
$1.5
$3.4 $2.5
$4.96
$7.45
$5.01
$7.07
0
1
2
3
4
5
6
7
8
Jan Feb Mar
Mill
ion
s Revenues / Collections : Occupational Licenses Revenue as of March 31,2012 are up by 5.3% vs. 2011
Monthly 2011 Monthly 2012
YTD 2012 YTD 2011
BottomLineStat 25
1 3 6 9 11 14 17 22 22 23 28 28
7 7 12 1
6 8 8 13
24 24 25 27 29
30 31
1 1 1
$0.11
$0.20
$0.35 $0.39
$0.47 $0.54
$0.78
$1.13 $1.14
$1.34
$1.88
$2.08
$0.12 $0.12 $0.12
-
50
100
150
200
250
300
$0.00
$0.20
$0.40
$0.60
$0.80
$1.00
$1.20
$1.40
$1.60
$1.80
$2.00
$2.20
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Mill
ion
s
# Audits to Enforcement
# Audits Paid /Closed
$ Audits Closed / Sent Enforcement
Un
its
2011 2012
105 Audits Target 2012
Bureau of Revenue Enforcement (Continue) 13 Audits Completed as of March 31,2012 (Yearly Target 110)
Source: Bureau of Revenue 4.19.2012
BottomLineStat
Bureau of Revenue Enforcement (Continue)
26
1,200 2,400
3,600
1,110
2,569
4,445
-
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
Jan Feb Mar
YTD TargetContacts / Field Visits
YTD Contacts / Field Visits
YTD Contacts / Field Visits Over Target by 23% (# Contacts / Field Visits Yearly Target 15,400)
Source: Bureau of Revenue 4.19.2012
147 123 126 74 142 206
270
396
216
422
-
100
200
300
400
500
Jan Feb Mar
Monthly 2011
Monthly 2012
2011 Subpoenas Cumulative
2012 Subpoenas Cumulative
YTD Subpoenas Reached 422 as of March 31,2012
BottomLineStat
Sanitation $32M 7%
Total Other Streams, $464M
93%
Sanitation Revenues 7% Adopted Budget GF Revenues for 2012
Collection Efforts Target 2012 YTD Actual
Collection Agency Over 50% 54%
Source: Adopted Budget 2012 27
BottomLineStat
Sanitation Revenues
Source: S&W Board 4.5.2012 and Bureau of Accounting 4.24.2012
28
$2.40 $2.96 $2.84 $2.81 $3.01
$5.65
$8.66
$1.52
$3.92
$6.88
0
2
4
6
8
10
Jan Feb Mar
Mill
ion
s Collections : YTD 2012 Collections Are Higher than 2011. Difference Due to Sanitation Fee Increase not Being Fully Reflected in
Collections during the First Two Months of 2011 Monthly 2011
Monthly 2012
Cumulative 2012
Cumulative 2011
$4.42 $4.85
0123456789
10
2.29.2012
Mill
ion
s Revenues : Sanitation Revenues Over Forecast as of February 29,2012 Were Approximately $400K (un-audited)
YTD Forecast
YTD Revenues
BottomLineStat Source: ALPAT (collections contractor) 4.4.2012 29
239 258
272
232
418
499 495
544 516
534 530
584
498
567
484
158 181 184
151 151 167 161
189
242 225 214
217
230
317 292
-
100
200
300
400
500
600
700
Jan
uar
y
Feb
ruar
y
Mar
ch
Ap
ril
May
Jun
e
July
Au
gust
Sep
tem
be
r
Oct
ob
er
No
vem
be
r
De
cem
ber
Jan
uar
y
Feb
ruar
y
Mar
ch
2011 2012
YTD Collections of Delinquent Balances as a Percentage of 2012 Referrals is 54% (over 50% Target)
Gross Referrals ALPAT
Gross Collections ALPAT
50% of Referrals
2012 2011
2012
Tho
usa
nd
s Sanitation Delinquency Collections