BottomLine Stat February, 2012

BottomLineStat February 2012 Reporting Period

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BottomLineStat

Section 1: Budget Review

• EMS

Section 2: Revenue Analysis

• EMS Collections • Sales Taxes and Occupational License Revenues / Collections • Sanitation Fees Revenues / Collections • Parking Enforcement Collections • Photo Safety Collections

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Budget Review

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Budget Control and Cost Containment Efforts

Note: Analysis performed by the Service and Innovation Team with data obtained from the Great Plains System as of 3.6.2012. Overtime data was adjusted to take in consideration seasonal factors.

EMS Payroll Analysis

Category Year To Date Expenditures

(Biweekly Periods)

(A)

Expected Charge Per

Period

Projected Expenditures for

Remaining Periods

(B)

Total Projection

(A) + (B)

2012

Budget

Variance

(Budget-

Projection)

Salaries / Benefits 1,260,258 315,988 6,951,732 8,211,990

Overtime 295,621 47,683 1,049,028 1,344,649

Term Leave 6,300 965 21,239 27,539

Total 1,562,179 364,636 8,021,998 9,584,177 8,670,446 (913,731)

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Revenue Analysis

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Health Fees EMS

$11M 2%

Total Other Streams, $485M

98%

EMS Revenues 2% Adopted Budget GF Revenues for 2012

Collection Efforts Target 2012 YTD Actual Reference

Percentage of Selfpay Individuals in Payment Plan Target Needed 4%-5% Slide 9

Collection Efforts Target Needed

Source: Adopted Budget 2012 6

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$0.60 $0.60 $0.71

$1.31

$0.43

$1.04

$-

$0.20

$0.40

$0.60

$0.80

$1.00

$1.20

$1.40

Jan Feb

Mill

ion

s EMS: YTD Collections for All Payer Types as of

February 29, 2012 is 21% lower than 2011

2011 MonthlyRevenue

2012 MonthlyRevenue

2011 CumulativeCollections

2012 CumulativeCollections

EMS Collections

Source: EMS and ACS 3.20.2012

$0.041 $0.040 $0.00

$0.50

$1.00

$1.50

Jan Feb

EMS: Detail Revenue Average 40K Per Month Between January and February 2012 m

illio

ns

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1,763 1,024 575

9,976

3,179 2,164

3,855

10,077

55% 47%

15%

99%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Medicare Insurance Medicaid Self Pay

0

5,000

10,000

15,000

20,000

25,000

30,000

Total Not Pay

Total Transports

Percentage Uncollected

Total Transports and Total Transports Uncollected by Payer for the Period 7.1.2011 - 2.29.2012

EMS Collections

Source: EMS and ACS 3.21.2012 8

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321 360

153 147

474 $93K Collected in 2011

507 10K Collected in 2012

0

100

200

300

400

500

600

December 2011 February 2012

Defaulted

Current

Currently 33 New Participants in the Payment Plan Compared to December 2011

$104,733 $65,497 $62,608 $67,109 $79,037 $80,888 $68,948 $66,479 $59,420 $54,701 $42,682 $64,479 $72,347 $54,941

2.81

0.71

1.02

3.26

2.25 1.92 2.10

2.41

1.53

1.86 2.11

1.51 2.06

2.29

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

0

0.5

1

1.5

2

2.5

3

3.5

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb

Tho

usa

nd

s

Self Pay Revenue

Number of Calls

Un

its #

Self Pay Revenue vs Number of Calls by Collection Agency per Month

2011 2012

EMS Collections

Source: EMS and ACS 3.21.2012 9

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Sales Taxes and Occupational Licenses Revenues Sales Taxes : 33% of Adopted Budget GF Revenues for 2012

Occupational License : 2% Adopted Budget GF Revenues for 2012

Collection Efforts Target 2012 YTD Actual Reference Sales Tax Audits Target Needed 8 Slide 15

Delinquency Mailings Target Needed

Field Visits / Contacts Target Needed 2,569 Slide 16

Sales Taxes (Retail) $ 142 M

28%

Vehicle (Sales Use) $ 8M 2%

Hotel / Motel (Sales+ Use)

$13 M 3%

Occup Lic. $9M 2%

Total Other Streams

324M 65%


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Sales Tax (Retail Only)

$11.50 $10.07 $12.15 $11.00

$23.15

$21.57

$0.0

$20.0

$40.0

$60.0

$80.0

$100.0

$120.0

$-

$5

$10

$15

$20

$25

Jan Feb

Mill

ion

s

Collections: General Sales Taxes Collected (excluding Vehicle and Hotel/Motel) as of February 29, 2012 were up 7.3% vs. 2011

2011 Monthly

2012 Monthly

YTD 2012

YTD 2011

*Note: January’s 2012 Sales Tax Collection and a portion of February’s 2012 Collections are part of the City’s sales tax revenues earned during fiscal year 2011

Source: Bureau of Revenue 3.13.2012

$10.7 $10.6

-

2

4

6

8

10

12

Forecast Revenues

January

Mill

ion

s

Revenues: General Sales Taxes (excluding Vehicle and Hotel/Motel) for January 2012 are 1% Under Forecast (un-audited)

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Hotel / Motel Sales Taxes

$0.83 $0.85 $1.19

$2.04

$0.77

$1.59

0.0

1.0

2.0

3.0

Jan Feb

Mill

ion

s

Collections: Hotel/Motel Sales Taxes Collected as of February 29, 2012 were up 28% vs. 2011

Monthly 2011

Monthly 2012

YTD 2012

YTD 2011

*Note: January’s 2012 Hotel/Motel Collection and a portion of February’s 2012 Collections are part of the City’s Hotel/Motel sales tax revenues earned during fiscal year 2011


$1.15 $1.16

$0.00

$0.50

$1.00

$1.50

$2.00

Forecast Revenues

January

Mill

ion

s

Revenues: Hotel/Motel Sales Taxes for January 2012 Expected 10K over Forecast (un-audited)

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Vehicle Sales Taxes

$0.74 $0.66 $0.76

$1.42

$0.67

$1.40

0.0

1.0

2.0

Jan Feb

Mill

ion

s Collections: Vehicle Sales Taxes Collected as of February 29, 2012 were up 1.2% vs. 2011

Monthly 2011

Monthly 2012

YTD 2012

YTD 2011

*Note: January’s 2012 Vehicle Sales Tax Collection and a portion of February’s 2012 Collections are part of the City’s Vehicle sales tax revenues earned during fiscal year 2011


$0.71 $0.76

$0.00

$0.50

$1.00

$1.50

$2.00

Forecast Revenues

January

Mill

ion

s

Revenues: Vehicle Sales Taxes for January 2012 Expected 50K over Forecast (un-audited)

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$1.39 $3.62 $1.53 $3.43

$4.96

$5.01

0.0

1.0

2.0

3.0

4.0

5.0

6.0

Jan Feb

Mill

ion

s

Collections : Occupational Licenses Revenue

as of February 29, 2012 were down 1% vs. 2011

Monthly 2011 Monthly 2012

YTD 2012 YTD 2011mil

lion

s

Occupational Licenses

Source: Bureau of Revenue 3.13.2012 14

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$38,168

$0 $0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

2011 2012

YTD Amount Paid / Closed

2012 YTD Amount Paid for Audits Completed is $0 Compared to $38K in 2011

$165,442

$122,795

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

2011 2012

YTD Amount to Enforcement

2012 YTD Amounts Referred to Enforcement for Action for Audits Completed is $122K compared to $165K in 2011

Bureau of Revenue Enforcement (Continue)


6

7

0

1

2

3

4

5

6

7

8

2011 2012

YTD Audits Paid / Closed

2012 YTD Audits Completed with Outcome of Payment or Closed is 7 Compared to 6 in 2011

3

1

0

1

2

3

4

5

6

7

8

2011 2012

YTD Audits to Enforcement

2012 YTD Audits Completed and Transferred to Enforcement for Further Processing is 1 Compared to 3 in 2011

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1,110 1,459 -

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

Jan Feb

Field Visits/Contacts by Month 2012

Bureau of Revenue Enforcement (Continue)

147 123

74 142 -

50

100

150

200

250

300

350

400

450

500

Jan Feb

Administrative Subpoenas by Month 2012 vs. 2011

Subpoenas by Period 2011

Subpoenas by Period 2012

Source: Bureau of Revenue 3.16.2012 16

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Sanitation $32M 7%

Total Other Streams, $464M

93%

Sanitation Revenues 7% Adopted Budget GF Revenues for 2012

Collection Efforts Target 2012 YTD Actual Reference

Collection Agency Target Needed Slide 19


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$2.40 $2.84 $2.92

$5.76

$1.52

$3.92

0.0

2.0

4.0

6.0

8.0

Jan Feb

Mill

ion

s Collections : January and February 2012 Collections Are Higher than 2011.

Difference Due to Sanitation Fee Increase not Being Fully Reflected in Collections during the First Two Months of 2011 Monthly 2011

Monthly 2012

YTD 2012

YTD 2011

Sanitation Revenues

Source: S&W Board 3.5.2012

2.73 2.81

0.00.51.01.52.02.53.0

Forecast Revenues

January

Mill

ion

s

Revenues: Monthly Sanitation Revenues Over Forecast by 3% (un-audited)

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239 258

272

232

418

499 495

544 516

534 530

584

498

567

158 181 184

151 151 167 161

189

242 225 214 217

230

317

-

100

200

300

400

500

600

700

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gust

Sep

tem

be

r

Oct

ob

er

No

vem

be

r

De

cem

ber

Jan

uar

y

Feb

ruar

y

2011 2012

Net Period Collections of Delinquent Balances Reached over 50% of Current Period Delinquent Referrals for the First Time in 10 Months

Gross Referrals ALPAT

Gross Collections ALPAT

50% of Referrals

2012 2011

Source: ALPAT (collections contractor) 3.3.2012 19

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Enforcement Strategy Target 2012 YTD Actual Reference Parking Tickets 328,694 70,323 Slide 21

Boots 3,195 1,143 Slide 22

Tows 10,190 2,938 Slide 22

Parking Meter Fines, $10M

2%

Towing and Booting $1.6M

0%

Total Other Streams $484M

98%

Parking Enforcement Revenues 2% Adopted Budget GF Revenues for 2012


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Parking Enforcement Revenues

30,614

70,323

26,723

65,870

0

10,000

20,000

30,000

40,000

50,000

60,000

70,000

80,000

Jan Feb

YTD 2012 Tickets Issued Are Higher than Projected by 7%

YTD Actual 2012

Forecast YTD 2012

$0.77 $1.35 $1.19

$2.55

$0.74

$1.51

$0.0

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

Jan Feb

Mill

ion

s

YTD 2012 Tickets Revenue is Higher than Prior Year by 68%

Monthly Collections 2011


YTD Collections 2012


Source: DPW Parking Division 3.16.2012 21

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Parking Enforcement Revenues

414

1,143

216 489

-

500

1,000

1,500

Jan Feb

YTD 2012 Boots Issued Are Higher than Projected by 134%

YTD Actual 2012

Forecats YTD 2012

1458

2938

804

1,866

0

2000

4000

Jan Feb

YTD 2012 Tows Issued Are Higher than Projected by 57%

YTD Actual 2012

Forecats YTD 2012

$0.14 $0.27 $0.24

$0.51

$0.09

$0.24

$0.0

$0.1

$0.2

$0.3

$0.4

$0.5

$0.6

Jan Feb

Mill

ion

s

YTD 2012 Tows and Boots Collections Are Higher than Prior Year by 114%





Source: DPW Parking Division 3.16.2012 22

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Red Light Cameras

$19M 4%

Total Other Streams $478M

96%

Photo Safety Management 4% Adopted Budget GF Revenues for 2012

Management Controls Target 2012 YTD Actual Reference

Reduce Inoperable Flashers Target Needed 8,245 Slide 26

Reduce Tickets that Exceed Enforceable Date - 431


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1.62 1.20 $1.53

$3.15

$1.62

$2.81

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

January February

Mill

ion

s

YTD Collections 2012 Vs. 2011

Monthly 2011

Monthly 2012

YTD 2011

YTD 2012

Photo Safety

Source: DPW Photo Safety Division 3.16.2012 24

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21,250 18,018

9,030

18,582

27,208 23,500 24,771

27,069 23,874 24,551 23,432

20,453

15,360

-

-

-

-

-

-

- -

-

- - -

-

3,666

28,633

12,216

10,533

38,508

32,149

22,451

9,290 8,997

26,719

14,185 14,741 12,740

12,051 13,704

7,844

33,466

28,551

47,538

50,731 49,659

32,790 33,768

53,788

38,059 39,292

36,172

32,504 32,730

36,477

-

10,000

20,000

30,000

40,000

50,000

60,000

January February March April May June July August September October November December January February

2011 2012

Detail of Monthly Exceptions and Citations Issued Total Exceptions

In Queue

Citations Issuedun

its

2011 2012

Photo Safety Citations

Source: DPW Photo Safety Division 3.16.2012 and ATS 3.13.2012 25

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2011

December January February

NO49 EB ST CHARLES AVE @ CADIZ ST 92% 92% 63%

NO50 WB ST CHARLES AVE @ JENA ST 92% 90% 69%

NO51 NB READ BLVD @ HAMMOND ST 83% 63% 15%

NO56 SB FRANKLIN AVE @ WISTERIA ST N/A 81% 64%

NO57 EB BIENVILLE ST @ N ST PATRICK ST N/A 78% 38%

NO58 WB BIENVILLE ST @ N. OLYMIPA ST 90% 80% 71%

2012

Flashers Exception / Events

Location

3,359 2,405

6,675

10,221 11,062

58 4

16,278

5,748 5,478 4,403 4,334 5,281 2,964*

-

5,000

10,000

15,000

20,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb

2011 2012

Monthly Exceptions Issued for Flashers Inoperable During School Zone Enforceable Time

un

its

2012 2011

Photo Safety Flashers Exceptions for School Zones

Source: DPW Photo Safety Division 3.16.2012 and ATS 3.13.2012

* This number only includes a partial portion of the population processed for the month of February. This suggest that a larger number of flasher exceptions may result once the entire population is processed

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BottomLine Stat February, 2012

Business

Transcript of BottomLine Stat February, 2012