BOARD OF EDUCATION MEETING AGENDA March …...2010/03/17 · BOARD OF EDUCATION MEETING AGENDA...

BOARD OF EDUCATION

MEETING AGENDA

March 17, 2010

800 South Taft Avenue, Loveland, Colorado 80537

“The Thompson School District will be a school district that empowers, challenges and inspires students, faculty, staff, parents, school leaders and community members to learn, achieve, and

excel.”

Empower to Learn – Challenge to Achieve – Inspire to Excel

BOARD OF EDUCATION Dennis Breitbarth 4109 Stoneham Circle Loveland, CO 80538 [email protected]

Director District B 970-667-6126

Term Expires 2013

Lola Johnson (Vice President) 2473 Chama Court Loveland, CO 80538 [email protected]

Director District A 970-669-8838

Term Expires 2011

Sharon Olson (Secretary) 904 West 5th Street Loveland, CO 80537 [email protected]

Director District E 970-669-3297

Term Expires 2013

Leonard Sherman 600 Crescent Drive Loveland, CO 80538 [email protected]

Director District F 970-667-3807

Term Expires 2013

Lucille Steiner (President) 7401 Streamside Drive Fort Collins, CO 80525 [email protected]

Director District C 970-204-9008

Term Expires 2011

Karen Stockley (Treasurer) 316 Bothun Road Berthoud, CO 80513 [email protected]

Director District G 970-532-7031

Term Expires 2011

Leslie Young 3890 North Monroe Loveland, CO 80538 [email protected]

Director District D 970-203-4084

Term Expires 2011

SUPERINTENDENT’S CABINET

Ron Cabrera, Ph.D. [email protected]

Superintendent of Schools 970-613-5013

Mike Jones [email protected]

Assistant Superintendent of Human Resources/School Support 970-613-5081

Judy Skupa, Ph.D. [email protected]

Assistant Superintendent of Learning Services 970-613-5026

Steve Towne [email protected]

Chief Financial Officer 970-613-5051

Wes Fothergill [email protected]

Director of Communications and Community Resources 970-613-6086

Erv Klein [email protected]

Director of Instructional Support/Technology Services 970-613-5158

Annette Overton [email protected]

Director of Quality Performance 970-613-6165

Shana Garcia ( Secretary to BOE) [email protected]

Executive Assistant to Superintendent 970-613-5013

mailto:[email protected]















*This time is reserved for the Board to receive information and to discuss issues introduced by Board members and the superintendent. No Board action on substantive matters is taken at the dinner session. As is the case at the regular business meeting, the Board may vote to go into executive session to discuss and/or receive information on particular matters as authorized by C.R.S. § 24-6-402(4). **The Board president will ask if any members of the Board or the audience wish to speak on any issues listed on the consent agenda. If so, these items will be removed from the consent grouping and considered immediately after consent grouping. For all items remaining on the consent agenda, adoption of the consent agenda will be considered as adoption of staff recommendations furnished.

THOMPSON SCHOOL DISTRICT R2-J Board of Education Meeting Agenda

800 South Taft, Loveland, CO March 17, 2010

0.0 DINNER SESSION – 5:00 P.M. Room 132 0.1 Strategic Planning – BOE Core Values 110 Minutes 0.2 Other 10 Minutes 1.0 OPENING OF REGULAR MEETING – 7:00 PM 1.1 Call to Order / Roll Call / Pledge of Allegiance / Mission Statement 2.0 ADOPTION OF AGENDA 3.0 APPROVAL OF MINUTES

3.1 March 3, 2010 Regular Meeting; March 8, 2010 Special Meeting

4.0 PUBLIC PARTICIPATION

4.1 Board and Superintendent Reports 4.2 Introductions/Recognitions 4.3 Public Comments 5.0 ACTION ITEMS

5.1 **Consent Agenda 5.1.1 Approval of Personnel/ Extra Duty/Coaching Recommendations 5.1.2 Approval of Overnight Activities – In-State 5.1.3 Approval of Overnight Activities – Out-of-State 5.1.4 Approval of Mountain View High School Chiller Replacement 5.1.5 Approval of Gifts/Donations

6.0 DISCUSSION ITEMS

6.1 2010-11 Budget Development Process Update 15 Minutes 6.2 Strategic Plan Update 10 Minutes 6.3 Joint Insurance Committee (JIC) District Insurance Renewal Written Report 6.4 Aquatic Facilities Update Written Report 6.5 Ponderosa Elementary School Library Services – Bond Project Written Report 6.6 Winona Elementary School Roof Repair and Replacement Written Report 6.7 Berthoud Elementary School Roof Repair and Replacement Written Report 6.8 Walt Clark Middle School Pump House Replacement and Pond Repair Written Report

7.0 FUTURE AGENDA ITEMS AND REQUESTS FOR INFORMATION 8.0 ADJOURNMENT

ACTION ITEM 3.1

Approval of Meeting Minutes Date: March 17, 2010 Submitted by: Shana Garcia, Assistant Secretary to the Board Recommendation: That the Board approve the meeting minutes as written or amended. The following minutes are attached for Board review:

• March 3, 2010 Regular Meeting These minutes are not a transcription of what was said by each individual Board member rather they are recordings of what was done at the meeting [Robert’s Rules of Order, §47]. However, individual comments that were specifically requested to be included are noted under “For the Record.” For a full account of individual comments, a video recording of the meeting has been placed in the archive file and is available for Board and public review.

THOMPSON SCHOOL DISTRICT R2-J Board of Education Regular Meeting Minutes

March 3, 2010

The Board of Education of the Thompson School District met March 3, 2010 at the district administration building, 800 South Taft Avenue, Loveland, Colorado. 1.0 OPENING OF MEETING President Lucille Steiner called the meeting to order at 7:00 P.M. and led the audience in the Pledge of Allegiance. Karen Stockley read the Mission Statement. Board Members Present: Dennis Breitbarth, Director District B Lola Johnson, Director District A Sharon Olson, Director District E Leonard Sherman, Director District F Lucille Steiner, Director District C Karen Stockley, Director District G Leslie Young, Director District D Board Members Absent (Excused): None Thompson School District Staff Present: Dr. Ron Cabrera, Superintendent of Schools Michael Jones, Assistant Superintendent of Human Resources/School Support Dr. Judy Skupa, Assistant Superintendent of Learning Services Steve Towne, Chief Financial Officer Wes Fothergill, Director of Communications and Community Relations Shana Garcia, Assistant to Superintendent/Assistant Secretary to BOE 2.0 ADOPTION OF AGENDA Leslie Young moved that the Board adopt the agenda as presented. Sharon Olson seconded. The motion carried by unanimous roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Sharon Olson, yes; Leonard Sherman, yes; Lucille Steiner, yes; Karen Stockley, yes; Leslie Young, yes. 3.0 APPROVAL OF MINUTES Lola Johnson moved that the Board approve the February 17, 2010 regular meeting minutes. Leslie Young seconded. The motion carried by unanimous roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Sharon Olson, yes; Leonard Sherman, yes; Lucille Steiner, yes; Karen Stockley, yes; Leslie Young, yes. 4.0 PUBLIC PARTICIPATION

4.1 Board and Superintendent Reports

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March 3, 2010

Lola Johnson thanked school staff for sending information updates related to school activities and events to Board members. Leonard Sherman and Lucille Steiner publicly thanked retiring Loveland High School Principal Dr. Fred Drier for his service to the district. Dr. Cabrera reported on the following items:

• Recognized outstanding achievement in athletics as follows: o 5A diving – State champion Michal Bower – Loveland High School o 4A swimming – State champions - Thompson Valley High School swim

team and coach Kaylie Changstrom o 4A wrestling – State champion (215 lb. class) Connor Medberry –

Loveland High School o 4A wrestling - third place finish – Loveland High School wrestling team

• Recognized Mountain View Rotary “Heroes Among Us” 23 district staff award winners and shared several staff award winners’ responses

• CSAP testing begins March 8 for grades 3 and up • Strategic plan community survey and budget staff/community surveys are in

process – strategic planning process update will be provided to Board in near future

4.2 Introduction of Administrators and Teachers

Dr. Judy Skupa and Lucille Steiner recognized building administrators/teachers in the audience.

4.3 Public Comments

None

5.0 ACTION ITEMS

5.1 Consent Agenda

5.1.1 Approval of Personnel/Coaching Recommendations 5.1.2 Approval of Overnight Activities – In-State 5.1.3 Approval of Early Graduation Requests 5.1.4 Approval of Gifts/Donations

Karen Stockley moved that the Board approve the consent agenda 5.1.1 through 5.1.4. Leonard Sherman seconded. Board/Staff Discussion The following topics were discussed:

• Licensed temporary position non-renewal clarified • Lucille Steiner publicly recognized persons donating gifts to the district

The motion carried by unanimous roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Sharon Olson, yes; Leonard Sherman, yes; Lucille Steiner, yes; Karen Stockley, yes; Leslie Young, yes.

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March 3, 2010

6.0 DISCUSSION ITEMS

6.1 OmniGlobe Demonstration

In collaboration with the community, through the Erion Foundation and ARC Science Simulations, the district engaged in a partnership to implement 21st century technology to increase student comprehension of complex science and social studies content. As part of this partnership, the district secured a teaching aid called the OmniGlobe. The OmniGlobe is a 32-inch spherical projection unit that displays 360 degree simulations of various scientific and geographic events like atmospheric changes in climate, weather patterns, sea floor shifting, seismic activity and more. Board members received a written report at the February 3, 2010 regular meeting detailing the use of the OmniGlobe in district schools. Andy Kaufman, OmniGlobe Teacher on Special Assignment (TOSA), provided a brief demonstration of the capabilities of the OmniGlobe.

Board/Staff Discussion The following topics were discussed:

• Transportation of omniglobe teaching aid 6.2 Math Curriculum Update

Thompson School District teachers began implementing the newly approved math curriculum in the fall of 2009. An intended outcome of the curriculum adoption was to positively impact student knowledge, understandings, and skills in math. The theory of change constructed by the Department of Curriculum and Instruction included a wide variety of supports for teachers to deepen their content understanding, refine and apply the teaching/learning cycle, and elevate critical thinking and application of math concepts. Dodie Schroeder and Doug May, district Math Teachers on Special Assignment (TOSAs), provided the Board with an update on the implementation of the math curriculum. Diane Lauer, Director of Curriculum and Instruction, was also in attendance to answer questions. Topics included:

• Various data was gathered to evaluate effectiveness of implementation • Teachers need ongoing support to develop skills to accurately assess what

students know, understand, and are able to do • Professional development offerings helped teachers use various diagnostic

tools • Surveys indicated solid degree of teacher confidence in using new materials

and understanding curriculum frameworks • Needs analysis showed that teachers desire additional tools to support

struggling and advanced learners • Implementation plan for supplemental and replacement materials for

struggling students beginning spring 2010 - Range of Tier 2 materials for students who need additional strategic support, Tier 3 materials for students who need most intensive level of support

• Fidelity means “The delivery of content and instructional strategies in the way in which they were designed and intended to be delivered: accurately and consistently.” Differentiating is acceptable way to adapt for student

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March 3, 2010

learning • Expectation that teachers use core materials that have been purchased and

approved by district.


• Percentage of teachers using curriculum • Promotes more interaction with students in learning process • DMI training participation – expectations for staff clarified • Algebra I in 8th grade (80% of students is target) - support for math in place, extra

time for students now available • Challenge for advanced learners – district aware of need for this and has identified

materials at elementary- still researching available secondary materials • Fidelity ensured by communication and review at schools - assessment tools also

being utilized • Providing staff/student time for interventions – utilize flexible grouping,

intervention block time at middle schools, high schools use student learning centers, block scheduling- flexibility is key

• Increasing confidence of teachers in teaching math • Early interventions being performed (Aimsweb progress monitoring) to eliminate

end of year surprise/repeating a grade level • Future of math TOSA resources

6.3 New Vision Charter School Annual Update

New Vision is in its fourth year as a charter school within the Thompson School District. The Board of Education approved a five year contract extension in March 2009. Chris Cockrill, New Vision Charter School principal, presented information to the Board related to New Vision, its programs and progress that included:

• Historical perspective • Mission statement • Strategic goals – high level of academic excellence for students, model

students, effective and viable organization • Basic foundations – core knowledge; Art, Music, PE; Spanish; integrated

character education; community service; Partnership with Boys and Girls Club; satisfaction surveys; school community input

• Adopted curriculum and programs • Junior high model and components– Grades 7-8 model • School performance indicators • Parent involvement opportunities


• Student demographic information requested - will be provided to Board • Open enrollment – lottery process • Professional development opportunities – tied in with district and provided

separately on site

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March 3, 2010

• Strategic plan updated/goals assessed on regular basis • Community service opportunities for students clarified • Existence of achievement gap – largely a gender gap

6.4 Early Childhood Tuition Based Pilot Update

A written report was provided to the Board regarding the Early Childhood tuition based pilot. Theresa Clements, Early Childhood Principal, was in attendance to answer questions.


• Market survey results reflected desire for lower tuition and fewer days • Pilot purpose - provide balanced classrooms for special education preschool

students – would supplement CPP and Headstart students • 15 is minimum number of students to move forward with pilot • Increase in special education preschool students is primarily result of earlier

identification of special needs – early intervention doctors and nurses provide referral to district

• Percentage of K-12 students with disabilities • Comparisons to private preschool tuition • Initial registration for area families -would open up to entire district if needed to

reach 15 or 30 students • Early childhood facilities being incorporated into new elementary school design • Board in support of preschool pilot program

6.5 Overnight Activities – Out-of-State

A written report was provided to the Board regarding the overnight out-of-state activities. Judy Skupa was in attendance to answer questions.

Board/Staff Discussion The following topics were discussed: • Location of trip Casper, Wyoming - to learn about the “Western Expansion” and the

“Oregon Trail”

6.6 Mountain View High School Chiller Replacement

A written report was provided to the Board regarding the Mountain View High School Chiller Replacement. Jay Earl, Bond Administrator, was in attendance to answer questions.

Board/Staff Discussion The following topics were discussed: • Life expectancy of a chiller • Environmental concerns around equipment replacement – district environmental

specialist provides environmental assessment prior to bid 6.7 District Financial Report – January 2010

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March 3, 2010

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A written report was provided to the Board regarding the January 2010 financial report. Steve Towne was in attendance to answer questions.

Board/Staff Discussion The following topics were discussed: • Measurement of cost savings for 09-10

7.0 FUTURE AGENDA ITEMS AND REQUESTS FOR INFORMATION

• Loveland High School pool update – district/community to meet next week regarding reengineering results – bid process will follow

a. $1.1M district pledged funding remained to be split equally by city and community fundraising

b. Investigating potential possibility for excess bond funds to be utilized for pool funding

8.0 ADJOURNMENT Sharon Olson moved to adjourn the meeting. Dennis Breitbarth seconded. The motion carried by unanimous consent at 8:29 P.M. Respectfully Submitted, Lucille Steiner, President, Board of Education Sharon Olson, Secretary for the Board of Education Shana Garcia, Secretary to Board of Education Read and approved or corrected and approved on_____________.

THOMPSON SCHOOL DISTRICT R2-J Board of Education Special Meeting Minutes

March 8, 2010

The Board of Education of the Thompson School District met March 8, 2010 at the District Administration Building, 800 South Taft Avenue, Loveland, Colorado. OPENING OF MEETING President Lucille Steiner called the Special Meeting to order at 2:08 P.M. Board Members Present: Dennis Breitbarth, Director District B Lola Johnson, Director District A Sharon Olson, Director District E Leonard Sherman, Director District F Lucille Steiner, Director District C Karen Stockley, Director District G Leslie Young, Director District D Board Members Absent: None Thompson School District Staff Present: Dr. Ron Cabrera, Superintendent of Schools (Arrived at 2:15 P.M.) Mike Jones, Assistant Superintendent of Human Resources and School Support Dr. Judy Skupa, Assistant Superintendent of Learning Services (Arrived at 2:15 P.M.) Steve Towne, Chief Financial Officer EXECUTIVE SESSION (A) Sharon Olson moved to convene to Executive Session to discuss Negotiations strategies as defined in C.R.S. § 24-6-402(4)(e). Leslie Young seconded. The motion carried by unanimous roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Sharon Olson, yes; Leonard Sherman, yes; Lucille Steiner, yes; Karen Stockley, yes; Leslie Young, yes. Present in Executive Session: Dennis Breitbarth, Lola Johnson, Sharon Olson, Leonard Sherman, Lucille Steiner, Karen Stockley, Leslie Young, Mike Jones, Dr. Skupa (arrived at 2:15 P.M.), Steve Towne, and Dr. Cabrera (arrived at 2:15 P.M.) The Executive Session began at 2:10 P.M. Dennis Breitbarth moved to adjourn from Executive Session. Leonard Sherman seconded. The motion carried by unanimous roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Sharon Olson, yes; Leonard Sherman, yes: Lucille Steiner, yes; Karen Stockley, yes; Leslie Young, yes. Executive Session (A) adjourned at 2:50 P.M.

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THOMPSON SCHOOL DISTRICT R2-J Board of Education Special Meeting Minutes

March 8, 2010

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EXECUTIVE SESSION (B) Dennis Breitbarth moved to convene to Executive Session to discuss Personnel as defined in C.R.S. § 24-6-402(4)(f). Leonard Sherman seconded. The motion carried by unanimous roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Sharon Olson, yes; Leonard Sherman, yes; Lucille Steiner, yes; Karen Stockley, yes; Leslie Young, yes. Present in Executive Session: Dennis Breitbarth, Lola Johnson, Sharon Olson, Leonard Sherman, Lucille Steiner, Karen Stockley, Leslie Young, Mike Jones, Dr. Skupa, Steve Towne, and Dr. Cabrera. The Executive Session began at 2:52 P.M. Dennis Breitbarth moved to adjourn from Executive Session. Leonard Sherman seconded. The motion carried by unanimous roll call vote: Dennis Breitbarth, yes; Lola Johnson, yes; Sharon Olson, yes; Leonard Sherman, yes: Lucille Steiner, yes; Karen Stockley, yes; Leslie Young, yes. Executive Session adjourned at 3:30 P.M. ADJOURNMENT Lucille Steiner moved to adjourn the Special Meeting. Dennis Breitbarth seconded. The motion carried by unanimous consent at 5:08 P.M. Respectfully submitted, Lucille Steiner, President for the Board of Education Sharon Olson, Secretary for the Board of Education Shana Garcia, Assistant Secretary to Board of Education Read and approved or corrected and approved on ___________.

ACTION ITEM 5.1.1

Approval of Personnel/Extra Duty/Coaching Recommendations Date: March 17, 2010 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Michael Jones, Assistant Superintendent of HR and School Support Recommendation: That the Board approve the personnel/extra duty/coaching

recommendations for 2009-2010 as listed. The individuals listed on the attached pages are recommended for hire, separation, leave of absence, transfer, increased or decreased appointment, extra help, extra duty, coaching and/or assignment change as indicated.

Personnel Recommendations 2009-10Separation/Leave

Effective NameAssignment -

Percent Location Type Reason

None

5/21/2010 Ellen Klug Literacy Teacher - 100% Truscott Elementary Non-Probationary

110 Transition-2010-11 Schedule A Severance Retirement 2011

5/21/2010 Lynda Bidlake School Psychologist - 100%Garfield Elementary / Bill Reed Middle Non-Probationary

Retirement with Schedule A Severance

5/21/2010 Becky LangfordSocial Studies Teacher - 100% Mountain View High Non-Probationary

Retirement with Schedule A Severance

5/21/2010 Ruth Sprain Literacy Coordinator - 100% Coyote Ridge Elementary Non-ProbationaryRetirement with Schedule A Severance

01/15/2010 - 05/21/2010 Allan Baclasky Business Teacher - 100% Loveland High School Non-Probationary LOA - Personal

08/09/2010 - 05/23/2011 Carrie Bartmann

Academic Intrervention Specialist - 75% Turner Middle School Non-Probationary LOA - Child Care

5/21/2010 Kathy Hancock

School Psychologist and School Safety Coordinator - 100%

Loveland High School and Administration Building Non-Probationary Resignation

5/21/2010 Sharon Smith Crossing Guard Transportation RegularRetirement with Schedule A Severance

Administrative/Professional/Technical

Licensed

Classified

1 March 17, 2010

Personnel Recommendations 2009-10Increase/Decrease/Transfer

Effective Name Current Assignment-Location-Percent New Assignment-Location-Percent Type Reason

None

8/9/2010 Lisa Bratten 3rd Grade Teacher - Winona Elementary - 100% Ponderosa Elementary Core Teacher TeamNon-Probationary Transfer

03/01/2010 - 05/21/2010 Emily VanderWall ECH - Special Education Teacher - Edmondson ECH - 50% ECH - Special Education Teacher - Edmondson and Monroe ECH - 60%

Non-Probationary Additional Position

None


Licensed

Classified

2 March 17, 2010

Personnel Recommendations 2009-10New Hire

Effective Name Assignment-Percent Location Type Reason

None

3/1/2010Annie McNeil-VanTatenhove Art Teacher - 59% Lincolon Elementary Temporary Replacing Amy Glaser (LOA)

Licensed SubstitutesMichelle BrodskyMarie DennisChristopher GerkinKelli GivenMarc Morrison

2/18/2010 Gloria Cobaugh School Crossing Guard Transportation Regular Replacing - Jack Peele2/16/2010 Mary Crews Early Childhood Lunch Aide Monroe Early Childhood Regular Replacing - Mary Rembao

3/4/2010 Mary Cwik Paraprofessional - School Bus Transportation Regular Replacing - Jolaine Wyatt3/1/2010 - 5/21/2010 Courtney England

Paraprofessional - ECH Classroom - 40% Early Childhood - District Wide Temporary Additional Position

2/22/2010 Kathryn Murray School Year Custodian Bill Reed Middle School Regular Replacing - Kimberly Biederman2/16/2010 Angela Simmering NS Aide Sarah Milner Elementary Regular Replacing - Carol Krebs

Classified SubstitutesChristopher GastonLenore MacdonaldCheri Wadham

New AppointmentsClassified


LicensedNew Appointments

New Appointments

3 March 17, 2010

Coaching Contracts March 17, 2010 The individuals listed below have been recommended by their principal/administrator to assume duties and responsibilities as indicated.

School/Name

Position

Level

Step Thompson Valley High School Modesti, Richard Huss, Kurtis Horak, Michael

Head Boys Lacrosse Assistant Girls Lacrosse Assistant Girls Soccer

3 7 5

3 1 5

Loveland High School Barlow, Amanda Mjelde, Shaun *Durrant, Timothy

Assistant B & G Track – 25% Assistant B & G Track – 75% Assistant Baseball - $1000

4 4

1 1

BACKGROUND * Paid from fund-raising money. ** Indicates a noncertified coach/sponsor who will always work under the supervision of a

certified teacher. *** Indicates a noncertified coach/sponsor for whom special CHSAA certification by Letter of

Authorization is requested.

ACTION ITEM 5.1.2

Approval of Overnight Activities - In-State Date: March 17, 2010 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Judy Skupa, Ph.D., Assistant Superintendent of Learning Services Recommendation: That the Board approve the overnight in-state activities listed

below. Board Policy IJOA, Field Trips and Student Travel, requires Board approval for all overnight in-state activities. The activities listed below are recommended by school leadership for approval. Mr. Roger Boettcher, Director of Secondary Education, will be in attendance to answer questions.

School/Program: Namaqua Elementary School Activity: Denver Museum of Nature & Science Date: 4/24/10 – 4/25/10 Location: Denver, CO Number of Students: 15 (5th grade gifted and talented class) Sponsor(s): Kathy Sather Financing: $50/student, scholarships available Description: Students will be provided the opportunity for academic

exploration in areas of interest/passion.

School/Program: Loveland High School Activity: Key Club Date: 3/26/10 – 3/28/10 Location: Lakewood, CO Number of Students: 6 Sponsor(s): Loretta Martens Financing: $70/student, fundraising opportunities available Description: Students will be attending the district convention and

training sessions.

ACTION ITEM 5.1.3

Approval of Overnight Activity - Out-of-State Date: March 17, 2010 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Judy Skupa, Ph.D., Assistant Superintendent of Learning Services Recommendation: That the Board approve the overnight out-of-state activity listed

below: Board Policy IJOA, Field Trips and Student Travel, requires Board approval for all overnight out-of-state activities. The activity listed below is recommended by school leadership for approval. Mr. Roger Boettcher, Director of Secondary Education, will be available to answer questions. School/Program: Truscott Elementary School 5th grade Activity: Western Expansion Date: 5/13/10 – 5/14/10 Location: Casper, WY Number of Students: 46 Sponsor(s): Catherine Watkins Financing: $75/student, scholarships provided by PTO Description: This trip supports the Core Knowledge curriculum; it

helps support and brings to life the 5th grade study of westward expansion.

ACTION ITEM 5.1.4

Mountain View High School Chiller Replacement Date: March 17, 2010 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Michael Jones, Assistant Superintendent Steve Towne, CFO Recommendation: That the Board approve a contract to Wray Plumbing & Heating in the total

amount of $181,800 for the removal and replacement of the chiller at Mountain View High School.

The Facilities Project Manager worked with Materials and Procurement staff to release an Invitation to Bid solicitation for the purpose of selecting a qualified contractor for the removal and replacement of the Mountain View High School chiller. The chiller provides air conditioning to the school. It is a device that generates a cold liquid that is circulated through an air-handling unit's cooling coil to cool the air supplied to the building. The contractor selected will be required to replace the existing air cooled chiller with updated equipment. Work includes removal of the existing chiller, disconnection and reconnection of the existing piping with modifications as necessary to accommodate the new connection locations, disconnection and reconnection of existing controls, extension or modification of the existing concrete housekeeping pad, and testing and balancing. The bid package was released and distributed to prospective contractors on January 18, 2010. Legal notices were printed in the Loveland Reporter-Herald and Daily Construction Journal. A mandatory pre-bid conference was held on Thursday, February 4, 2010. Sealed bid proposals were accepted until 2:00 pm, on March 2, 2010. The district received seven bids, one with No Bid from US Engineering. Bid tabulation results are as follows: C&B Plumbing $ 177,198 Wray P&H $ 181,800 Allen P&H $ 191,588 J Cor Mechanical $ 193,100 HPM Service $ 198,560 Colorado Piping & Mechanical $ 216,100 At the time of bid opening, all bids submitted for consideration by the district were required to be accompanied with a bid guaranty in the form of a certified check, cashier’s check or bid bond in the amount that represents 5% of the total base bid price. The sealed bid submitted from C&B Plumbing did not include the required bid guaranty and was deemed non-responsive and ineligible for award as stipulated in the bid document Special Conditions Bonding Requirements. The bid guaranty is conditioned upon the successful bidder submitting a 100% payment and performance bond following notice of award. In the event the selected bidder fails or refuses to submit the specified performance bond within the time stated, the bid guaranty/security submitted with the bid will be forfeited as liquidated damages to the district. We recommend contract award to Wray Plumbing & Heating as the qualified responsive and responsible bidder meeting specifications and requirements of the bid document. The project is funded from the 2009-10 Capital Reserve budget. The awarded contractor shall begin work on the project as scheduling allows, as soon as possible after contract award.

ACTION ITEM 5.1.5

Approval of Public Gifts/Donations

Date: March 17, 2010 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Recommendation: That the Board approve the following gifts/donations and

authorize letters of appreciation be sent to the donors.

RECIPIENT DONATION DONATOR Mountain View High School

Cash - $600 5 MAudio Keyboards - $2,499 3 instruments on loan - $12,450

Tobin Rockley Rockley Family Foundation Box 260818 Lakewood, CO 80226

District Wide Miscellaneous school supplies – $11,757

Walmart 1325 North Denver Avenue Loveland, CO 80537

DISCUSSION ITEM 6.1 2010-11 Budget Development Process Update Date: March 17, 2010 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Stephen Towne, CFO Consideration: Does the Board have any questions or need additional information

regarding the 10/11 Budget Development Process? A new process is being used to draft the proposed district budget for fiscal year 2010-11. The Board has received the documents listed below in previous meetings which highlight the following key aspects of the new process or are associated with the process.

• Guiding Principles • Budget Process • Budget Product • Financial Values for 10/11

Additionally, the Board has been apprised of specific steps and timelines which led to the desire budget outcome. The Budget Proposal Team (BPT) has met to review departmental operating budgets and staffing model information on February 8, February 23, March 4, March 11, March 13 and March 16. Steve Towne will be in attendance to provide an update on specific progress to date along the proposed timeline and next steps for development of the 2010-11 preliminary budget.

DISCUSSION ITEM 6.2

Strategic Plan Update Date: March 17, 2010 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Judy Skupa, Ph.D., Assistant Superintendent of Learning Services Consideration: Does the Board have any questions regarding the Strategic Plan

project? The following information is provided to the Board regarding the Strategic Plan project: Strategic Plan Survey The survey was posted online March 8, 2010. Hard copies of the survey are also available in English and Spanish for anyone addressing a group in person. Additional support materials include a PowerPoint presentation that briefly outlines the Strategic Planning process (available in English and Spanish) and a list of talking points. Everyone is working diligently to reach the goal of over 3000 responses. Mission, Vision, and Values On March 17, the Board will be participating in a session to establish the core values of the Thompson School District. Last year, the mission and vision were revised. The selection of core values will complete the framework of the organization’s core ideology. The Strategic Plan Oversight Team and Thompson Leadership Team participated in a data gathering activity to provide the Board with input regarding core values. The follow questions framed the data gathering sessions:

What characteristics, behaviors or actions do you value in leadership? What aspects of our culture do you value the most and are essential for the long term

success of the school district? What does it take to be successful in TSD? Describe a time you were proud to be a member of our organization.

In preparation for the March 17 dinner meeting, the Board is asked to read the article, Building Your Company’s Vision by Jim Collins.

Data Gathering and Analysis Departments are gathering data that will be shared with the Board in April and May the will begin to create a Case for Change. The focus will be on sharing the current reality as well as sharing data to shape the future.

Strategic Plan Update March 17, 2010

Dr. Judy Skupa

Assistant Superintendent of Learning Services

Annette Overton

Director of Quality Performance

Strategic Plan Progress Spring 2010

Focus Groups

Stakeholder Survey

Student AchievementHuman ResourcesFacilities and OperationsTechnologyFinancialExternal Influences Stakeholder Survey

Leadership characteristics, behaviors or actions

Elements of culture that are important

Define success in TSD

Pride in TSD

Mission, Vision, and Values

Vision

Mission and Values

Adapted from Jim Collins; Built to Last

Communications planDedicated link on websiteForum for Strategic Plan Oversight TeamMonthly Enews updateStudent CouncilsCommunity groupsFuture community forumsReporter Herald

Strategic Plan Progress Spring 2010

DISCUSSION ITEM 6.3

Joint Insurance Committee (JIC) District Insurance Renewal Date: March 17, 2010 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Kandi Smith, JIC Co-Chairperson Robert Jones, JIC Co-Chairperson Barb Swanson, JIC Liaison Consideration: Does the Board have any questions regarding the JIC’s insurance

renewal recommendation for the 2010- 2011 plan year? __________________________________________________________________ The Joint Insurance Committee (JIC) has been engaged in monthly meetings since September to review and evaluate the district’s insurance plans, utilization, market trends, etc. and to develop an insurance recommendation to the Board of Education. The JIC is charged with recommending an insurance package that provides comprehensive coverage, allows employees a choice of plans, and is competitive with current market costs. The loss ratio (paid claims and administration costs divided by premium deposits) for the Trust trended slightly upward over the past 12 months with the 12 month rolling average at 91%. The breakeven ratio for the Trust is 90.7%. Projected Trust-wide renewal was 9.8%, which included some plan enhancements and adjustments, which are illustrated later in this document. It became evident in late October, that the district’s utilization was running well above average and it appeared to be much more than just a few bad months. At year end, utilization was 112% and the initial renewal increase for the district insurance package was expected to be 19.5%; however, due to a number of individual claims topping $100,000, the district was eligible to receive a $2.3 million credit from the CEBT stop loss program. This credit resulted in an adjusted utilization of 90% and an adjusted rate increase to current plans of 10.5%. However, the premium rate for the Hospital Reimbursement Plan (HRP) would remain the same ($288.10 per month). Given the financial crisis the district is facing, the district’s high utilization and the likelihood that neither is thought to be only a one year concern, the JIC determined the need to consider a number of different insurance renewal options. After much discussion and deliberation, the JIC voted to recommend Option 3, which includes:

1. Maintaining the PPO IV (63.6% utilization; covers 384 employees) 2. Adding the PPO V plan 3. Dropping the PPO III plan (124.6% utilization; covers 748 employees) 4. Dropping the EPO III (130.1% utilization; covers 522 employees) 5. Setting the district contribution at the PPO V rate

The financial impact of this renewal is an 8.5 % increase to PPO IV premiums; the premium for the PPO V is less than the current PPO IV plan.

The JIC recognizes the impact this recommendation has on all staff and is deeply concerned about the impact to classified employees. The rationale behind offering this recommendation included the desire to preserve some choice of coverage for employees, to maintain district- paid insurance benefits and to maintain or implement plans that might reduce overall utilization and positively affect next year’s renewal. The introduction of the co-payments for office visits, lab services and retail and mail-order prescriptions may help employees transitioning to either recommended PPO plan. (The decision to offer the PPO V plan was to provide employees with the flexibility to reduce their current monthly premium and assume some additional out-of-pocket costs.) The renewal information and monthly premium costs are illustrated below. Single Coverage:

Insurance Plan

Participation 12 mos. Average

Utilization Ending

12/31/09

Current Single/ EE

Cost*

At 8.5 % Renewal

Single/EE Cost* PPO IV 384 63.6% $459.68 / 0 $495.51 / 36.59 PPO V $458.92 / 0 HRP 86 .7% $288.10 / 0 $288.10/ 0

Dependent Coverage:

Insurance Plan Employee + Spouse Current/8.5% Renewal*

EE + Child(ren) Current/ 8.5% Renewal*

EE + Family Current/ 8.5% Renewal*

PPO IV $453.24 / 525.33 $406.01 / 472.75 $600.70 / 682.94 PPO V $0 / 452.49 $0 / 405.37 $0 /599.74

The net effect of the renewal for health, life and dental insurance will result in an annual decrease to the district of about $13,500; the estimated total annual district cost for health, life and dental insurance is $9,361,561 for the 2010-2011 budget year). If approved by the Board, the following plan design changes will become effective July 1, 2010:

Changes to the PPO IV include introducing a $40 co-payment benefit for in- network office visit and lab service; eliminating the additional pharmacy deductible and co-insurance benefits and upgrading the pharmacy coverage to co-payments: $20/$35/$55 for retail prescriptions; $40/$70/$110 for mail order (90-day supply) prescriptions; as a trade off to the plan enhancements listed above, the plan deductible will be adjusted to $1, 500 (from $1,000) and the maximum out of pocket will be adjusted to $3,500/$7,000 for in-network expenses for single and family (from $3,000/$6,000) and to $6,000/$12,000 for out-of-network expenses for single and family (from $5,000/$10,000). The PPO V coverage includes $45 co-payments for in-network office visits and lab service; and pharmacy coverage of $20/$35/$55 co-payments for retail prescriptions; $40/$70/$110 co-payments for mail order (90-day supply); the plan deductible is $2,500 and maximum out of pocket of $4,000/$8,000 for in-network expenses for single and family ($7,000/$14,000 for out-of network expenses for single and family).

The JIC recommends that the Board offer the PPO IV and PPO V plans as illustrated above and maintain the Hospital Reimbursement Plan as a secondary plan; that the District pay the single PPO V, life and dental premiums for full-time employees and a pro-rata share of the PPO V single rate for part-time employees, based on the percentage of part-time assignment for all employees who select either PPO plan; and that the district pay the single HRP, life and dental premiums for full-time employees who elect this limited hospitalization plan as secondary coverage to a spouse’s primary coverage plan. A supplemental insurance policy, Hospital Gap Insurance, will be offered through American Fidelity, as part of the supplemental insurance options available to employees on a pre-tax basis and as a means to insure a portion of the employee’s out of pocket costs, which may increase with the change of available plans. Kandi Smith, Robert Jones and Barb Swanson will be in attendance to answer questions.

DISCUSSION ITEM 6.4 Aquatic Facilities Update Date: March 17, 2010 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Stephen Towne, CFO Consideration: Does the Board have any questions or need additional information

on the Aquatics operations update? This report is intended to provide the Board with an annual update of the district aquatic facilities. With the current planning for construction and re-opening of the LHS aquatics facility, this report has been broadened to reflect a multiple year history of aquatics in the district. This multi-year view provides insight into the progressive impact of opening a new facility which may have some applicability to the LHS pool conversation. Financial Data – Exhibits 1 & 2 Attached Exhibit 1 shows a 9 year history of revenues, expenditures, and profitability on a consolidated basis. Information by site is also provided. It should be noted that while some costs are shared between sites, allocations of those costs impair the ability to draw absolute conclusions about individual sites. Attached Exhibit 2 provides a more detailed review of revenue sources. Again, the information is presented in consolidated form and by individual site. Clients Served – Exhibit 3 Exhibit 3 shows how usable time is allocated both to paying and non-revenue generating clients. In reviewing the General Fund support provided to each facility it is important to note that each pool is used approximately 50% of the time for non-revenue generating district functions. Supplementary client profile information by site is provided below as well in Exhibit 3. Customer Satisfaction Surveys – Exhibit 4 The aquatic facilities are currently conducting customer satisfaction surveys in the areas of swimming lessons, general recreation and facility use rental. We began collecting surveys for swimming lessons and general recreation in June 2009. Facility use renters will receive yearly surveys beginning in Spring 2010. Current results are presented in Exhibit 4. All surveys for swimming lessons and general recreation were reported on a scale of 1 to 5, with 1 being not satisfied and 5 being very satisfied. Survey results received thus far are summarized on Exhibit 4.

EXHIBIT 1

All Aquatics00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09

Revenues 56,955 65,167 117,973 174,132 202,323 173,843 221,810 199,654 218,725 GF Support 38,656 38,656 138,656 88,656 113,656 138,656 138,656 138,656 138,656 Sal/Ben 35,095 52,533 134,030 149,584 150,522 154,573 167,313 158,446 149,596 Utilities 38,656 38,656 94,249 119,940 154,751 154,394 129,872 138,870 113,055 Supplies 9,942 7,705 8,352 16,495 15,709 19,981 22,124 20,918 29,512 Equipment - - 6,646 6,018 647 1,813 8,621 5,132 6,192 Other 2,604 767 5,277 2,170 2,135 2,118 1,060 3,067 7,917 Profit/(Loss) 9,314 4,161 8,076 (31,418) (7,785) (20,380) 31,477 11,878 51,109

Mountain View Aquatics Center00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09

Revenues 54,504 106,151 128,712 102,126 148,080 147,683 154,176 GF Support 100,000 50,000 75,000 100,000 100,000 100,000 100,000 Sal/Ben 67,359 76,994 78,098 78,394 88,978 98,693 93,228 Utilities 55,593 81,284 116,095 115,738 91,216 100,214 74,399 Supplies 8,029 12,057 15,439 14,296 12,561 17,425 Equipment 6,646 603 647 286 7,425 2,714 2,494 Other 4,485 409 1,354 949 530 2,104 6,401 Profit/(Loss) - - 20,422 (11,168) (4,538) (8,680) 45,636 31,397 60,230

Dick Hewson Aquatics Center00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09

Revenues 56,955 65,167 63,469 67,982 73,611 71,718 73,730 51,972 64,549 GF Support 38,656 38,656 38,656 38,656 38,656 38,656 38,656 38,656 38,656 Sal/Ben 35,095 52,533 66,671 72,590 72,424 76,179 78,335 59,753 56,368 Utilities 38,656 38,656 38,656 38,656 38,656 38,656 38,656 38,656 38,656 Supplies 9,942 7,705 8,352 8,466 3,652 4,542 7,828 8,356 12,087 Equipment 5,415 1,528 1,196 2,418 3,697 Other 2,604 767 792 1,761 781 1,169 530 963 1,516 Profit/(Loss) 9,314 4,161 (12,346) (20,250) (3,247) (11,699) (14,159) (19,518) (9,120)

Aquatics Results of Operations All Facilities

(50,000)

-

50,000

100,000

150,000

200,000

250,000

00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09

RevenuesGF SupportSal/BenUtilitiesSuppliesEquipmentOtherProfit/(Loss)

EXHIBIT 2

All Aquatics00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09

Recreational - - 55,615 49,097 54,056 47,849 60,309 54,275 57,785 Rental - - 27,792 49,098 61,361 48,814 56,652 51,060 50,829 Lessons - - 25,208 54,527 66,657 62,070 90,366 81,602 91,965 Special Events - - 7,370 18,811 17,163 12,231 10,573 10,974 17,441 Concessions - - 1,988 2,600 3,085 2,879 3,910 1,743 705 Total Revenues 56,955 65,167 117,973 174,132 202,323 173,843 221,810 199,654 218,725

Mountain View Aquatics Center00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09

Recreational 15,509 30,845 39,019 32,909 47,406 44,899 43,358 Rental 15,896 22,317 31,609 22,197 26,756 27,184 24,372 Lessons 14,185 32,676 40,167 33,884 62,219 64,351 68,763 Special Events 7,370 18,811 16,727 12,231 10,573 10,974 17,273 Concessions 1,543 1,502 1,190 904 1,126 275 411 Total Revenues - - 54,504 106,151 128,712 102,126 148,080 147,683 154,176

Dick Hewson Aquatics Center00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09

Recreational - - 40,106 18,252 15,037 14,940 12,902 9,376 14,427 Rental - - 11,896 26,781 29,752 26,617 29,896 23,876 26,458 Lessons - - 11,023 21,851 26,490 28,185 28,147 17,251 23,202 Special Events - - - - 436 - - - 168 Concessions - - 445 1,099 1,895 1,975 2,785 1,469 294 Total Revenues 56,955 65,167 40,534 22,083 15,968 11,398 11,866 14,532 64,549

Aquatics Revenues by Source All Facilities

-

50,000

100,000

150,000

200,000

250,000

00/01 01/02 02/03 03/04 04/05 05/06 06/07 07/08 08/09

RecreationalRentalLessonsSpecial EventsConcessionsTotal Revenues

EXHIBIT 3

USE OF FACILITIES BREAKDOWN - INTERNAL & EXTERNAL

CLIENTS SERVED

EXTERNAL CLIENTS SERVED

Mountain View Aquatic CenterFiscal Learn to Swim Advanced Class Youth Adult CommunityYear Participants Participants Guests Guests Rental02/03 554 89 5500 1060 586 Hours03/04 1,077 113 9,550 1,840 747 Hours04/05 1,434 105 12,575 2,420 1,125 Hours05/06 1,365 80 10,995 2,115 792 Hours06/07 1,935 75 14,937 2,653 955 Hours07/08 1944 60 13061 2245 970 Hours08/09 1964 63 12613 2168 870 Hours

Dick Hewson Aquatic CenterFiscal Learn to Swim Advanced Class Youth Adult CommunityYear Participants Participants Guests Guests Rental04/05 906 105 5660 1766 2,468 Hours05/06 703 80 3815 1227 2,509 Hours06/07 880 75 4130 735 2,214 Hours07/08 539 60 2813 670 1,768 Hours08/09 662 63 4328 1030 1,959 Hours

Lessons5%

Rental24%

Recreational21%

TSD Instructional

29%

TSD Athletic21%

02000400060008000

1000012000140001600018000

'02-'03 '03-'04 '04-'05 '05-'06 '06-'07 '07-'08 '08-'09

MV GuestTV GuestMV Class ParticipantsTV Class ParticipantsMV RentalTV Rental

EXHIBIT 4

SURVEY RESULTS

Mountain View Aquatic CenterSwimming Lessons

Instructor Quality

Lesson Quality

Facility Quality

Overall Satisfaction

4.57 4.7 4.72 4.67

General RecreationStaff

KnowledgeStaff

AttentivenessFacility Quality


4.82 4.74 4.91 4.58

Dick Hewson Aquatic CenterSwimming Lessons

Instructor Quality

Lesson Quality

Facility Quality


4.63 4.77 4.57 4.68

General RecreationStaff

KnowledgeStaff

AttentivenessFacility Quality


4.67 4.57 4.68 4.77

DISCUSSION ITEM 6.5

Ponderosa Elementary School Library Services - Bond Project Date: March 17, 2010 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Michael Jones, Assistant Superintendent of HR and School Support Steve Towne, CFO Consideration: Does the Board have any questions about the Request for Proposal

process to secure a contract for the purchase of a library book collection and services for the opening of Ponderosa Elementary School?

District Media staff worked with Materials and Procurement staff to design a request for proposal (RFP) solicitation to contract with a qualified supplier to provide a library book collection and cataloging services for the opening of Ponderosa Elementary School. The RFP package was released and distributed to prospective vendors on December 16, 2009. A legal notice was printed in the Loveland Reporter Herald. Proposals were due by 2:00 P.M., February 2, 2010. Proposals shall be evaluated by the district based on the responses provided to the evaluation criteria identified in the RFP including the proposed list of titles, costs, services provided, catalog processing, delivery schedule, references and warranty. The purpose of this solicitation is to select a supplier to provide and deliver a library book collection of approximately 8,000 titles and cataloging services for the Ponderosa Elementary School student library. The awarded supplier is to properly mark and catalog the book collection ready for circulation upon opening day of the school. Delivery and completion of the project is anticipated in July 2010. Funding for this project is committed from the 2005 Bond budget. A contract recommendation will be brought forward for Board approval at the April 7, 2010 Board meeting.

DISCUSSION ITEM 6.6

Winona Elementary School Roof Repair and Replacement Date: March 17, 2010 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Michael Jones, Assistant Superintendent of HR and School Support Steve Towne, CFO Consideration: Does the Board have any questions about the project, bid or proposed

contract seeking proposals to provide labor, equipment and materials for roof repair and replacement at Winona Elementary School?

Facilities Services staff worked with Materials and Procurement staff to release an invitation to bid to select a contractor to provide labor, equipment and materials to complete the roof repair and replacement at Winona Elementary School. Major roof (installed in 1990) problems exist over the entire original building. Existing issues include numerous roof leaks following rain showers, EPDM roofing membrane is cracking with holes developing due to weather, shingles are badly damaged and need to be repaired on mansards throughout the old addition, and manufacturer warranty expired in 2000. The anticipated life cycle for this type of roofing membrane material is traditionally 15 years. The original roof is 19 years old and is past the projected life cycle. The problem area does not include the new building addition constructed in 2006. The bid package was released and distributed to prospective vendors on February 24, 2010. Legal notices were printed in the Loveland Reporter Herald and Daily Construction Journal. Vendors are required to attend a mandatory pre-bid conference at 3:00 P.M. on March 11, 2010. Sealed bid proposals are due by 2:00 P.M., March 25, 2010. Funding for this project is from the 2009-10 Capital Reserve budget. Completion of the project is anticipated to be August 6, 2010. Bid tabulation results and a contract recommendation will be brought forward for Board approval at the April 7, 2010 Board meeting.

DISCUSSION ITEM 6.7

Berthoud Elementary School Roof Repair and Replacement Date: March 17, 2010 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Michael Jones, Assistant Superintendent of HR and School Support Steve Towne, CFO Consideration: Does the Board have any questions about the project, bid or proposed

contract seeking proposals to provide labor, equipment and materials for roof repair and replacement at Berthoud Elementary School?

Facilities Services staff worked with Materials and Procurement staff to release an invitation to bid to select a contractor to provide labor, equipment and materials to complete the roof repair and replacement at Berthoud Elementary School. Major roof issues exist over the 1991 building addition. This area includes all of the additions to the original building (west lower deck – gym, art, and far-east addition.) These areas are in very poor condition. Roof membrane is cracking due to weather, seams are starting to delaminate, numerous roof leaks occur every time it rains causing continuous damage to ceiling tiles, flooring materials, and IAQ concerns are voiced by building staff due to leaks. The anticipated life cycle for this type of roofing material is traditionally 15-20 years. The roof is 18 years old but it should be noted that these older membranes are not lasting as long as projected. The roofing material did last the length of the warranty.

The bid package was released and distributed to prospective vendors on February 24, 2010. Legal notices were printed in the Loveland Reporter Herald and Daily Construction Journal. Vendors are required to attend a mandatory pre-bid conference at 4:00 P.M. on March 11, 2010. Sealed bid proposals are due by 2:30 P.M., March 25, 2010. Funding for this project is from the 2009-10 Capital Reserve budget. Completion of the project is anticipated to be August 6, 2010. Bid tabulation results and a contract recommendation will be brought forward for Board approval at the April 7, 2010 Board meeting.

DISCUSSION ITEM 6.8

Walt Clark Middle School Pump House Replacement and Pond Repair Date: March 17, 2010 Submitted by: Ronald G. Cabrera, Ph.D., Superintendent of Schools Michael Jones, Assistant Superintendent of HR and School Support Steve Towne, CFO Consideration: Does the Board have any questions about the project, bid or proposed

contract seeking proposals from qualified contractors to replace the pump house and perform pond repairs at Walt Clark Middle School?

Facilities Services staff worked with Materials and Procurement staff to release an invitation to bid solicitation to select a qualified contractor to replace the pump house and perform pond repairs at Walt Clark Middle School. The scope of work for the project includes construction of an irrigation building, installation of concrete sidewalk and retaining wall, site work grading for the building pad, re-grading of the west bank of the irrigation pond, and modification to the inlet pipe. The bid package was released and distributed to prospective contractors on February 25, 2010. Legal notices were printed in the Loveland Reporter Herald and Daily Construction Journal. Vendors are required to attend a mandatory pre-bid conference at 10:00 A.M. on March 11, 2010. Sealed bid proposals are due by 2:30 P.M. on March 26, 2010. Funding for this project is from the 2005 Bond budget. Completion of the project is anticipated by June 1, 2010. Bid tabulation results and a contract recommendation will be brought forward for Board approval at the April 7, 2010 Board meeting.

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