Board of Directors Meeting - CareerSource Florida · President of Operations and Chief Financial...

Board of Directors Meeting

August 28, 2014 Teleconference

CareerSource Florida Board of Directors Meeting Agenda AUGUST 28, 2014 • 9:30 A.M. – 12:30 P.M.

TELECONFERENCE

Chairman’s Welcome & Remarks Alex Moseley

Consent Item

Approval of the Minutes for May 21, 2014, Board Meeting Alex Moseley

Regional Workforce Board Updates

Florida Workforce Chairs’ Alliance (FWCA) Steven Parrish

Florida Workforce Development Association (FWDA) Bruce Ferguson

Action Items

1. Approval of Recommendations on CSF Policies Kevin Doyle 2. Approval of Sunset Policy Kevin Doyle

3. Approval of Amendment of Bylaws Alex Moseley

4. Approval for Extensions of Regional Designations as One-Stop Operators and Direct Providers of Workforce Services Scott Fennell

Updates

Innovative Regional Projects Scott Fennell

Performance Incentive Evaluation Criteria Scott Fennell

2014-2015 Strategic Initiatives

1. Performance Funding Model Elli Hurst 2. Marketplace Business Intelligence Ric Shriver 3. Strategic Integration Initiative Al Stimac

Future of Florida Forum Adriane Grant

President’s Report Chris Hart

Public Comment

Chairman’s Closing Remarks Alex Moseley

Upcoming Meetings

Future of Florida Forum September 29 – October 1, 2014 Board of Directors/Council Teleconferences November 19 –20, 2014

Executive Committee Teleconference December 17, 2014

http://careersourceflorida.com/events/

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Consent Item 1

APPROVAL OF MINUTES

______________________

In accordance with Article VII, Section 7.3, of the approved By-Laws, the Corporation is required to keep correct and complete books and records of account and shall keep minutes on the proceedings of the Board. Draft minutes for the May 21, 2014, Board of Directors meeting.

______________________

NEEDED ACTION

To approve the draft minutes of the previous Board meeting to include any

modifications or changes noted by the Board.

CareerSource Florida Board of Directors Meeting

August 28, 2014

Consent Item 1

Approved_______________ Disapproved______________

Draft Minutes of the 5/21/2014 Board of Directors Meeting

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DRAFT MINUTES CAREERSOURCE FLORIDA

BOARD OF DIRECTORS MEETING May 21, 2014

Call to Order Board Chairman Dwayne Ingram called the meeting to order at approximately 8:30 a.m. ET. At the Chairman’s invitation, CareerSource Central Florida Region President/CEO Pam Nabors led the board in the Pledge of Allegiance. Roll Call/Quorum Chairman Ingram requested a roll call. A quorum was present with the following board members in attendance:

Mr. Dwayne Ingram, Chairman Dr. Brittany Birken Mr. Robert “Bob” Campbell Mr. Steve Capehart Sec. Mike Carroll Sec. Charles Corley Dr. Duane De Freese Ms. Jennifer Grove Mr. Kevin Doyle Mr. Benedict Grzesik Ms. Elli Hurst Mr. William “Bill” Johnson Mr. Rick Matthews

Mr. W. Alexander “Alex” Moseley Exec. Dir. Jesse Panuccio Mr. Andy Perez Ms. Linda Reiter Ms. Maria D. Rodriguez Mr. Richard “Ric” Shriver Mr. S. Britt Sikes Dr. Linda Sparks Ms. Gloria Spradley (for Comm. Stewart) Mr. Alfredo “Al” Stimac Mr. Mike Tomas Deputy Secretary Christy Daly (For Sec. Walters)

Board members not in attendance were Governor Rick Scott, Mr. Matthew J. Falconer, Chancellor Randy Hanna, Ms. Leslie Ingram, Sen. Bill Montford, Mr. Edwin “Ed” Moore, Rep. Jeanette Nunez, Rep. Keith Perry, Mr. Steven Sonenreich and Mr. Rodney Wickham. Chairman’s Welcome & Remarks Chairman Ingram welcomed all the CareerSource Florida board members and thanked them for attending. He opened by recognizing Ms. Peggy Dransfield, executive assistant to President Hart, for her 12 years of service to the board and staff. Mr. Ingram thanked her for all her patience and skills. Ms. Dransfield was given a standing ovation. Mr. Ingram made announcements including:

CareerSource Florida’s participation in the Future of Florida Forum 2014 – September 29 to October 1, 2014, in Orlando. He asked board members to mark their calendars and plan to attend.


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Chairman Ingram also recapped the Executive Committee’s April meeting. He went over the new priorities and investments for the coming fiscal year. They are: New Priorities & Investments for 2014-2015

• Performance Funding Model • Marketplace Business Intelligence • Strategic Integration Initiative

Mr. Ingram also noted that regional representation has been added to the Board’s Executive Committee. Florida Workforce Chairs’ Alliance Chairman Steven M. Parrish, P.A., will be serving in that role. Chairman Ingram recapped the new governance structure which includes the Executive Committee and two councils: Finance Council and Strategic Policy Council. He introduced the council chairmen and vice chairmen:

Ms. Jennifer Grove, Chairman, Strategic Policy Council

Mr. Kevin Doyle, Vice Chairman, Strategic Policy Council

Mr. Alex Moseley, Chairman, Finance Council

Mr. Bill Johnson, Vice Chairman, Finance Council

He asked any board member who has not been placed on a council and would like to be to contact Ms. Kim Yablonski, Manager of Board Relations at CareerSource Florida. Chairman Ingram requested board members to complete the board meeting feedback card at the conclusion of the meeting. Consent Agenda Chairman Ingram introduced the Consent Agenda. CONSENT ITEM 1 – Approval of Minutes CONSENT ITEM 2 – CareerSource Pinellas Request for an Extension of their Designation

as a Direct Service Provider Additional information on these items is contained in the board meeting agenda packet. Chairman Ingram called for a motion to approve the two consent items. Motion: Mr. Al Stimac Second: Ms. Maria Rodriquez The motion passed unanimously. Regional Workforce Board Updates Florida Workforce Chairs’ Alliance (FWCA) – Chairman Ingram invited FWCA Chairman Steven Parrish to present an update to the board. Mr. Parrish noted the improved engagement as partners between CareerSource Florida and the regions. He recognized Chairman Ingram and President Hart for building those relationships. Mr. Parrish noted he would like to encourage those


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relationships. He is looking forward to serving on the Executive Committee. Mr. Parrish added that he looks forward to real and continuous improvement with the implementation of the performance measures. He thanked the board for financing programs that foster innovation. Florida Workforce Development Association (FWDA) – Mr. Ingram invited FWDA President Richard Williams to give his report. Mr. Williams encouraged board members to visit the regional partners to see their work and dedication at the local level. He expressed his concern regarding funding for the Temporary Assistance to Needy Families (TANF) program, noting that local boards had been able to “patchwork” together funding to meet the needs. However, he is concerned about future funding. He asked for continued discussions on this topic. Mr. Williams introduced Mr. Bruce Ferguson, a past and the incoming president of FWDA. Mr. Ferguson recognized and thanked the board for funding the dislocated worker program. He said he is looking forward to working with the board over the next two years. Council Reports Strategic Policy Council – Chairman Ingram invited Chairman Jennifer Grove to present the Strategic Policy Council report. Chairman Grove began by thanking the board and expressing her hopes that the CareerSource Florida network will continue to build on the momentum that the new brand has generated to work as a collaborative system. Ms. Grove said she is looking forward to continued collaboration with the regional partners. She also noted the focus on continued efforts to intersect education and industry. At the upcoming Strategic Policy Council meeting July 16, 2014, in Orlando, the council will review 66 policies that govern the CareerSource Florida network in order to determine which are valid, need revision or are no longer applicable. Finance Council – Mr. Ingram called on Chairman Alex Moseley to provide the Finance Council report. Mr. Moseley noted that the Finance Council had reviewed the Council Charter. He pointed out that the discretionary spending proposed in the fiscal year 2014-2015 budget is aligned with CareerSource Florida network policies. He also said the proposed budget is business driven with talent focus and continuous improvement in mind. Chairman Moseley noted that much of the federal funding is dictated by formula. Mr. Moseley invited CareerSource Florida’s Executive Vice President of Operations and Chief Financial Officer Scott Fennell to present the proposed FY 2014-2015 budget. Mr. Fennell presented to the board Florida’s total workforce system funding. He covered in detail each of the following:

Total Workforce System Funding = $284.5 Million

Workforce Investment Act =$150.4 Million

Temporary Assistance for Needy Families = $59.7 Million

Wagner-Peyser = $38.6 Million

Other Federal Programs = $23.2 Million

State Funded Programs = $12.6 Million

Additional information on the budget items are contained in the board meeting agenda packet. At the conclusion of Mr. Fennell’s presentation, Chairman Ingram provided the board time to read through the detailed budget information provided. He asked if there were any questions. None were raised.


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Action Items CONSOLIDATED ACTION ITEM 1 – Approval of Funding Allocations and Implementing Operational Policies Motion: Authorization of CareerSource Florida Network Funding Allocations Fiscal Year

2014-2015 and Operational Policies

1. Approval of the Program Year 2014/15 regional Adult, Youth and Dislocated Worker fund allocations.

2. Approval to establish the 2014/15 WIA state-level set-aside allocations, authorize operations and administration funding, other reserves, obligations and commitments for the Department of Economic Opportunity and CareerSource Florida.

3. Approval of the allocation methodology as proposed for the distribution of TANF funding for Fiscal Year 2014/15.

4. Approval of the regional Wagner-Peyser 7(a) fund allocations and 7(b) state-level activities for state Fiscal Year 2014/15.

5. Approval of the state and regional DVOP and LVER allocation methodology for state Fiscal Year 2014/15 with authority given to Department of Economic Opportunity (DEO) and CareerSource Florida staff to reallocate funds that may become available due to deobligations or a change in original need.

6. Approval of the delegation of authority to CareerSource Florida and DEO staff to formally approve the SNAP E&T Program allocations for the period July 1, 2014, through June 30, 2015, and authorize CareerSource Florida and DEO staff to make funding shifts among workforce boards in order to maximize use of available SNAP E&T funds during the year. If the voluntary status is not extended beyond September 30, 2014, the board approval only applies to the period July 1, 2014, through September 30, 2014.

7. Approval of the regional Reemployment Assistance Services fund allocations for state Fiscal Year 2014/15 with authority given to DEO and CareerSource Florida staff to reallocate such funds between workforce regions as needed.

8. Approval of the Individual Training Account waiver operational policy and Quick Response Training and Incumbent Worker Training grant program funding needed to implement the General Appropriations Act and funding decisions being considered by the CareerSource Florida Board.

9. Approval of authorization for the President and Treasurer to adjust actual spending categories as necessary within the total approved budget for all funding allocations approved through this action.

Motion: Mr. Andy Perez Second: Mr. Mike Tomas


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Chairman Ingram called for a vote. The motion passed unanimously. ACTION ITEM 2 – Approval of a Contract under CareerSource Florida Contracting Policy Noting CareerSource Board Member Jennifer Grove is employed by Gulf Power Company, which is seeking an Incumbent Worker Training (IWT) Grant, Mr. Ingram called for a vote under the CareerSource Florida Contracting Policy.

Contractor

Amount

CSF Board Member

Type of Contract

CSF Contracting Policy Exemption

Board

Member Personally

Benefit From Contract?

Gulf Power Company Plant Crist

Up to $31,143 on

IWT contract.

Jennifer Grove,

Workforce Development Coordinator

Incumbent Worker Training

Receipt of workforce

services under workforce programs

No

Motion: Approve the above-listed contract by a 2/3 vote when a quorum has been

established. Motion: Mr. Duane De Freese Second: Mr. Kevin Doyle The motion passed unanimously. Ms. Jennifer Grove abstained from voting. President's Report Chairman Ingram introduced President Hart to provide the President’s Report. President Hart highlighted the state’s economic growth noting that since April 2013, 248,800 private sector jobs were created. Since 2010, 600,400 private sector jobs have been created, he added. He also said Florida has gained jobs over the month for 33 of the last 34 months. Among other notable statistics, he pointed out that in April 2014, Florida job postings totaled 267,003, 13,537 more than the previous year. Florida had the fastest over-the-year job growth rate, +3.3 percent, among the ten largest states. CareerSource Florida Network Goals: President Hart addressed CareerSource Florida network goals as they relate to “carrying out the Mission and Living the Promise.” While the network did not achieve the goal of 50,000 placements monthly, the Daily Jobs Report showed a 4.4 percent increase in placements overall during the same time period last year. Other goals:

Meet/Exceed Federal Common Measures – At the end of the first three quarters of FY2013-14, the CareerSource Florida network exceeded three out of 12 measures and met nine out of 12 measures.


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Employer Penetration Doubled – Through the end of April 2014, 80,719 employers were served with 36,179 individuals receiving Level One services, a 228 percent increase over the prior year. Twelve of the 24 regions have already attained their goal.

Implementation and Launch of the CareerSource Florida Network Brand – This goal was achieved on time and under budget. President Hart recognized CareerSource Florida’s Vice President of Communications Adriane Grant for all her coordination and hard work on the rebranding initiative.

President Hart outlined CareerSource Florida’s efforts in collaborating, innovating and leading. He highlighted the following efforts:

Incumbent Worker Training – As of April 2014, all IWT grant allocated funds are under contract with 161 contracts totaling more than $3 million.

Quick Response Training – As of April 2014, all QRT grant allocated funds are under contract with 43 contracts totaling more than $16 million. These contracts represent 91 companies.

Of these awards, 25.16 percent have been made in Enterprise Zones, Brownfield sites, Rural Areas of Opportunity and distressed areas.

There are 11,940 total trainees under contract, representing 11,940 people whose skills are being upgraded and whose future is brighter, President Hart said. After workers complete the training programs, they experience a 36.28 percent wage increase and 88 percent are still employed in Florida.

Mr. Hart recognized CareerSource Florida QRT Program Director Debbie McMullian and IWT Program Director Carmen Mims for their steadfast work and dedication in these areas. President Hart discussed the continued development of new content for the recently launched floridatrainingsolutions.com web portal, designed and developed to direct businesses and other stakeholders to information about training resources available through the CareerSource Florida network at the state and local levels including the QRT and IWT programs. He also highlighted the latest professionally produced business profile videos featuring the QRT success of Centurion Cargo in Miami, which had more than 4,000 views on the CareerSource Florida YouTube channel since being uploaded in April. The first video, featuring the QRT success of The Grimes Company in Jacksonville, now has received more than 14,000 views since February. Economic Development Success: President Hart went on to highlight successes of the CareerSource Florida network during this fiscal year. He recognized CareerSource Florida’s Senior Vice President of Global Talent Innovation Andra Cornelius for her continual work and leadership in bringing talent and companies together. Mr. Hart noted that through a two-year talent team management initiative working with Enterprise Florida, Inc. and other regional partners, Northrop Grumman Corporation, through its Project Bullet/Magellan, is in the process of creating 1,800 new jobs that will pay an average annual salary of $100,000. In addition, Verizon through $1.6 million in QRT grant money has trained 750 employees who will earn an average hourly wage of $25. Harris Corporation in Brevard County has 2,000 trainees who earn an average hourly wage of $36, he added. Plan of Action 2014-15: President Hart explained the new CareerSource Florida governance structure. He described the following chart.


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President Hart discussed the three key CareerSource Florida priorities which align with the six strategic goals and values. They are:

1. Performance Funding Model – The development of a data-driven, outcome-based Performance Funding Model for the CareerSource Florida network. This model will inform policy discussions and decisions, align resources to shared goals, reward excellence and showcase improvement though a series of critical metrics. He informed the board of the Executive Committee’s approval of the creation of a Performance Funding Model program. The CareerSource Florida professional team has begun the work to create this system.

2. Marketplace Business Intelligence – President Hart spoke about the creation of a new sector strategy approach for marketplace business intelligence to respond to rapid economic and competitiveness changes in the economy. Sector partnerships address

Board of Directors

CareerSource Florida

Professional Team

Executive Committee

Finance Council

Strategic Policy

Council

• Final Actions

• Policy Recs

• Policy Review

• Guidance

• Strategic Priorities

• Funding Recs

• Policy Recs


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common needs of employers and generate coordinated solutions across all segments of the talent delivery system.

3. Strategic Integration Initiative – This project, Mr. Hart explained, will identify new and sustainable ways to enhance coordination and integration among Florida’s entire talent delivery system. This initiative will help develop actionable strategies to work more effectively with education and training partners.

Legislative Update: President Hart informed the board that a 2014 Florida legislative summary will be sent via email by CareerSource Florida’s Director of Government Relations April Money. A recent development at the Federal level happened today, he said, with a bipartisan announcement from U.S. Senate and House members introducing the Workforce Investment and Opportunity Act (WIOA), a bipartisan bill to reauthorize the Workforce Investment Act. The bipartisan proposal restores the 15 percent reserve for statewide workforce investment priorities and allows regional workforce boards to transfer up to 100 percent of funding between employment and training programs for adult and dislocated workers. Additionally, the draft federal legislation states that business leaders shall continue to make up a simple majority of state and local workforce boards; however, the number of required board members overall is reduced. President Hart congratulated board member Jessie Panuccio on his confirmation by the Florida Senate as Executive Director of the Department of Economic Opportunity. Mr. Hart recognized FWDA President Richard Williams for his leadership and service over the past two years. At the conclusion of his report, President Hart thanked Chairman Ingram and all board members for their continued dedication and work on the issues. He again recognized Ms. Peggy Dransfield and thanked her for her years of service as his executive assistant. Mr. Hart also introduced Ms. Kim Yablonski as the new Manager of Board Relations for CareerSource Florida. He requested that board members pass on any suggestions for potential new board members. Chairman’s Closing Remarks Chairman Ingram called for any new business. With none raised, Mr. Ingram called for any public comment. No public comments were made. Chairman Ingram thanked the board for their attendance and dedication and highlighted upcoming meeting dates listed in the board packet. The meeting adjourned at 10:52 a.m. ET.

____________________________ Board Secretary Certification In accordance with Article VII, Section 7.3, I hereby certify that this summary reflects the proceedings by the Board of Directors of CareerSource Florida, has been reviewed by the board, and approved or approved with modifications which have been incorporated herein. __________________________________________ _________________ Chris Hart IV Date Board Secretary

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ACTION ITEM 1

RECOMMENDATIONS ON CAREERSOURCE FLORIDA POLICIES

The CareerSource Florida (CSF) professional team undertook a comprehensive and

collaborative process in June 2014 with the assistance of the Department of Economic

Opportunity (DEO), executive leadership of the Florida Workforce Development

Association (FWDA) and the Executive Director of CareerSource South Florida to review

all Workforce Florida Inc./CareerSource Florida policies approved since the creation of

Workforce Florida, Inc., in 2000.

This review process resulted in a conclusion by the CSF professional team that there

were 52 actions taken by the Board which should be considered policies. These 52

policies were grouped into three categories for the Strategic Policy Council’s review:

1. Affirmation recommended

2. Modification recommended

3. Expired, rescinded and/or superseded by a later policy

At the July 16 Strategic Policy Council meeting, the Council voted unanimously to

recommend to the CareerSource Florida Board that: 15 of the policies should be affirmed

as current and active policies of the Board; 24 policies should be considered expired,

rescinded and/or superseded by a later current policy; and 13 policies should be further

reviewed by the CSF professional team and modified to reflect “strategic” policy or should

have a determination that the policy is expired, rescinded or superseded.

The Strategic Policy Council did not review any proposed amendments or modifications.

Rather, the Council’s guidance and input, as well as comments and suggestions from

DEO, FWDA, CareerSource South Florida and regional workforce boards’ executive

directors in attendance, were sought to guide the CSF staff in its continued review of

those 13 polices to culminate in recommendations to the full Board at its August 28, 2014,

meeting.



August 28, 2014

Action Item 1

Approved________________

Disapproved _____________

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With this guidance and input, the CSF staff determined that, according to CSF’s new

standard of “legislative,” “strategic” and “administrative” policies, four of those 13 policies

could be recommended as current and continuing “strategic” policy.

The following are recommendations of the CSF professional team. (The number to the

left of the “Policy Title” denotes its position on the August 28, 2014 CSF Policy Inventory

spreadsheet.)

Policy Summaries and CSF Staff Recommendations

4. Policy Title: Deobligation and Reallocation of WIA Funds

Summary: The Deobligation/Reallocation process was modified to incorporate minimum expected expenditure rates into the first two reviews and that a third review be instituted to take place at the midpoint of the second year. The recommended rates are identified in the policy. Action Recommended: This policy was originally written on an administrative policy level. CSF recommends the policy be restated on a strategic policy level with the determination of future administrative policy details delegated to the CSF professional team with the assistance of DEO. The strategic policy is attached. The administrative policy will be developed upon approval of the strategic policy.

7. Policy Title: Temporary Assistance to Needy Families (TANF) Deobligation Policy

Modification

Summary: TANF funds allocated to the workforce regions by the State Board are

available to each region for a period of one fiscal year. Regions must also agree

that they will appropriately monitor the use of such funds during the course of the

fiscal year to ensure that any and all funds that cannot be expended by the regional

boards during the course of that fiscal year will be identified and voluntarily de-

obligated in time for the State Board to reallocate these funds to other regions so

that the funds may be expended prior to June 30.

Regions that allow TANF funds to revert back to the state without appropriately de-

obligating these funds in a timely fashion will face a dollar-for-dollar reduction in

current year TANF allocations. Further, regions identified through the financial

monitoring process to have circumvented the state’s certified-forward process by

drawing down all TANF cash prematurely, thereby having excess cash on hand to

pay pending invoices, will have a dollar-for-dollar reduction assessed against their

current year TANF allocation plus an additional 10-percent penalty.

Action Recommended: This policy was originally written on an administrative policy level. CSF recommends the policy be restated on a strategic policy level with the determination of future administrative policy details delegated to the CSF

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professional team with the assistance of DEO. The strategic policy is attached. The administrative policy will be developed upon approval of the strategic policy.

15. Policy Title: Individual Training Accounts (ITA) Waiver Criteria and Waiver Review

Summary: In 2012, the Florida Legislature amended Section 445.003(3)(a)(1), F.S. Some regional workforce boards faced challenges in meeting the requirement of spending 50 percent of certain funds on ITAs. The same statute authorized CSF to waive the 50-percent requirement. This policy established the waiver criteria by which waiver applications from the regional workforce boards were evaluated as well as establishing the guidelines for the waiver review process. Administrative policy for the waiver criteria and waiver review process is found in DEO FG-074. Action Recommended: CSF recommends all ITA policy be restated on a strategic policy level under Policy 2012.05.04.A.2.3 with the determination of administrative policy details delegated to CareerSource Florida with the assistance of DEO, which should combine the 2012, 2013 and 2014 ITA policies into the existing administrative policy DEO FG-074. The strategic policy is attached. The administrative policy will be developed upon approval of the strategic policy.

17. Policy Title: Florida Workforce System Statewide Brand

Summary: The State Board in 2013 approved a brand charter, nomenclature and

logo to establish a new statewide unified brand for the Florida Workforce System

that, through implementation, established a new, aligned universal brand identity

for Workforce Florida, Inc., all of Florida’s regional workforce boards and the career

centers they direct.

Action Recommended: This policy was originally written on an administrative policy level. CSF recommends the policy be restated on a strategic policy level with the determination of administrative policy (operational policy) details delegated to the CSF staff with the assistance of DEO. The strategic policy is attached. The administrative policy will be developed upon approval of the strategic policy.

These four additional policies results in a total of 19 policies recommended by the

Strategic Policy Council and the CSF professional team as current policies of this Board

with the remaining policies recommended to be considered expired, rescinded,

consolidated or superseded by a later policy (or as may be noted on the Policy Inventory).

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_____________________________

NEEDED ACTION

Approval of the Strategic Policy Council’s and CareerSource Florida’s combined

recommendations that: 1) Policies 1 through 19 as shown on the August 28, 2014

CareerSource Florida Policy Inventory should be affirmed, and; 2) Policies 20

through 52 on the August 28, 2014 CareerSource Florida Policy Inventory should

be considered expired, rescinded, consolidated and/or superseded by a later

policy. In addition, approval for the CareerSource Florida professional team to

make technical changes to policy documents.

#Nos. Nos. Policy # Policy Title Program / Sponsor Status Adopted Date Effective Date DEO Guidance Notes DE1 2000.06.21.A.1 Incumbent Worker Training Program Programs & Policy Current 6/21/2000 7/1/2000 AWI-060 rev. 8/11 Affirming recommended2 2000.08.15.I.8D Chartering of Boards Legal Current 8/15/2000 8/15/2000 DEO FG OSPS 73 Affirming recommended3 2000.11.15.A.9 RWB Alt. Procurement Procedures Finance Current 11/15/2000 11/15/2000 DEO Proc. Proced. Affirming recommended4 2002.01.09.A.3 Deob /Realloc WIA funds Finance Current 1/9/2002 1/9/2002 PDI WDCP 00-008 Affirm as amended5 2002.02.18.C.2 Individual Development Accounts Legal Current 2/18/2002 2/18/2002 AWI FG 02-027 Affirming recommended6 2003.03.19.A.3 Rapid Response Process Modifications Finance Current 3/19/2003 3/19/2003 AWI FG 02-030 Affirming recommended7 2005.08.25.A.2 TANF Deobligation Policy Mod Finance Current 8/25/2005 8/25/2005 No Guidance Affirm as amended8 2008.06.18.A.2 Direct Services; Process Requesting by RWBs Programs & Policy Current 6/18/2008 7/1/2008 DEO FG OSPS-83 Affirming recommended9 2010.08.12.A.1 WFI COI Contracts 2/3 Vote for Approval Legal Current 8/12/2010 8/12/2010 No Guidance Affirming recommended

10 2010.12.09.I.1 WFI COI Contract Policy Clarification Legal Current 12/9/2010 12/9/2010 No Guidance Affirming recommended11 2011.05.26.M Strategic Focus On Policy Off. Of President Current 5/26/2011 5/26/2011 No Guidance Affirming recommended12 2012.05.24.A.2 RWBAA: Contract Policy Modifications Legal Current 5/4/2012 5/24/2012 No Guidance Affirming recommended13 2012.05.24.A.2.1 Regional Reporting Requirements Finance Current 5/24/2012 7/1/2012 No Guidance Affirming recommended14 2012.05.24.A.2.2 Qualified Training Expenditures Finance Current 5/24/2012 7/1/2012 DEO FG-074 Affirming recommended15 2012.05.24.A.2.3 ITAs Waiver Criteria and Review Process Finance Current 5/4/2012 7/1/2012 DEO FG-074 Affirm as amended16 2013.02.20.A.6 Electronic Board Packet Policy Off. Of President Current 2/20/2013 2/20/2013 No Guidance Affirming recommended17 2013.05.22.A.3 Statewide Branding (CareerSource Florida) Off. Of President Current 5/22/2013 5/22/2013 DEO FG OSPS 80 Affirming as amended18 2013.08.29.A.1 Performance Incentive Policy Finance Current 8/29/2013 8/29/2013 No Guidance Affirming recommended19 2013.11.07.A.1 RWB TOL Policy Programs & Policy Current 11/7/2013 11/7/2013 DEO FG OSPS-82 Affirming recommended20 2000.12.13.A.1 Deob / Realloc WIA Funds Finance Expired 12/13/2000 12/13/2000 No Guidance Superseded by 2002.01.09.A.321 2001.01.18.A.3b Deob / Realloc. WIA Funds Modifications Finance Expired 1/18/2001 1/18/2001 No Guidance Superseded by 2002.01.09.A.322 2001.01.18.A.5 LEP Policy 2001.01.18 Legal Expired 1/18/2001 1/18/2001 No Guidance Superseded by 2006.08.24.C.223 2003.04.22.A.3 Establishment of State Linking Brand Off. Of President Expired 4/22/2003 4/22/2003 No Guidance Superseded by 2013.05.22.A.324 2004.07.14.A.2 Military Rep. on RWBs Modification Off. Of President Rescinded 7/14/2004 7/14/2004 DEO FG OSPS 73 Superseded by 2004.11.18.A.725 2004.11.18.A.7 Military Rep. on RWBs Modification Off. Of President Current 11/18/2004 11/18/2004 DEO FG OSPS 73 Expired when completed26 2005.08.25.A.6 2004-05 Short-Term Incentive Awards Finance Expired 8/25/2005 8/25/2005 No Guidance Expired when completed27 2006.08.24.C.2 LEP Policy Modifications 2006.08.24 Legal Current 8/24/2006 8/24/2006 AWI FG 06-055 Recommend rescind28 2006.08.24.C.3 Deob / Reob for Veteran Resources Finance Expired 8/24/2006 8/24/2006 AWI FG 06-058 Superseded by 2013.08.29.A.229 2006.11.30.A.1 Restructuring of Workforce Florida Off. Of President Expired 11/30/2006 11/30/2006 No Guidance Expired when completed30 2006.12.30.A.1 Ready-to-Work Program Programs & Policy Expired 12/30/2006 12/30/2006 No Guidance Expired 2007 when funding ended31 2007.02.22.A.1 Pending Balanced Scorecard Issues Finance Expired 2/22/2007 2/22/2007 No Guidance Expired with Balanced Scorecard not used32 2009.04.15.A.2 Food Stamp (FSET) Waiver Application Finance Expired 4/15/2009 7/1/2009 No Guidance Expired when completed33 2009.06.17.A.2 Food Stamp and Training FSET Finance Expired 6/17/2009 7/1/2009 No Guidance Expired when completed34 2009.11.05.A.1.1 TOL Changes For Aerospace Programs & Policy Expired 11/5/2009 11/5/2009 No Guidance Superseded by 2013.11.07.A.135 2009.11.05.A.1.2 TOL Changes For Aerospace Programs & Policy Expired 11/5/2009 11/5/2009 No Guidance Superseded by 2013.11.07.A.136 2009.12.16.A.1 Food & Beverage Policy Finance Expired 12/16/2009 12/16/2009 No Guidance Expired June 30, 201037 2010.04.14.A.2 Food & Beverage Policy Modification (Youth) Finance Expired 4/14/2010 4/14/2010 DEO FG-071 Expired June 30, 201038 2010.05.13.A.2 Food & Beverage Policy Modification Finance Expired 5/13/2010 5/13/2010 No Guidance Expired 7/1/201139 2010.05.13.A.3 Local (RWBs) Plan Modifications Off. Of President Expired 5/13/2010 5/13/2010 No Guidance Expired 6/30/1140 2010.05.13.A.3 Contract (COI) Review Policy F & A Council Legal Expired 5/13/2010 7/1/2010 No Guidance Expired 7/1/201141 2010.12.09.A.1 Reasonableness Standard Finance Current 12/9/2010 7/1/2011 No Guidance Expired when implemented42 2010.12.09.A.1 Performance Incentives Policy W&P Council Finance Expired 12/9/2010 12/9/2010 No Guidance Superseded by 2013.08.29.A.143 2011.01.12.A.2 Exec. Order 11-01 Section 6 - $1M Contracts Off. Of President Expired 1/12/2011 1/12/2011 No Guidance Expired 4/5/1144 2011.01.12.A.3 Exec. Order 11.02 (E-Verify) Off. Of President Current 1/12/2011 1/12/2011 No Guidance Superseded by Executive Order 11-11645 2011.02.17.M TOL Policy Modification RWBs Programs & Policy Expired 2/17/2011 2/17/2011 No Guidance Superseded by 2002.01.09.A.346 2011.08.18.A.1 WFI COI Contract Policy Modifications Legal Expired 8/18/2011 5/24/2012 No Guidance Superseded by 2012.05.04.A.247 2012.05.24.A.2.4 Regional Workforce Board Membership Programs & Policy Current 5/4/2012 7/1/2012 DEO FG OSPS 73 Expired when implemented48 2013.05.22.A.2 TOL Policy Modifications Programs & Policy Expired 5/22/2013 5/22/2013 No Guidance Superseded by 2013.11.07.A.149 2013.07.01.A.1 ITA Sliding Scale Waiver Reserve Policy Finance Current 7/1/2013 7/1/2013 No Guidance Consolidated with Policy 2012.05.24.A.2.350 2013.08.29.A.2 Deob / Realloc JFV Funds Modifications Finance Current 8/29/2013 8/29/2013 AWI FG 06-058 Administrative Policy51 2013.10.17.A.1 TOL Policy Amendment Region 10 Programs & Policy Expired 10/17/2013 10/17/2013 No Guidance Superseded by 2013.11.07.A.152 2014.01.15.A.1 Perform. Incentive & ITA Policies Clarification Finance Current 1/15/2014 1/15/2014 No Guidance Expired when incentives completed

CareerSource Florida Policy InventoryAugust 28, 2014

Note: In "Policy #" letters in the number stand for the following: "A"="Action Item"; "C"="Consent Item"; "I"="Information Item" and "M"="Minutes" of the WFI/CSF Board packet of the Policy's date.


Policies Inventory

Click or touch a policy's title to view the policy. Please note only the policies in the green section are available in this packet.

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ACTION ITEM 2

ADOPTION OF SUNSET POLICY

This action item provides for a strategic policy of periodically reviewing all CareerSource

Florida policies to determine whether each policy is still current and necessary, and if so,

whether it requires an amendment or modification.

From its inception in 2000, CareerSource Florida (and its predecessor, Workforce Florida,

Inc.) has been the “principal workforce policy organization” for the State of Florida,

adopting many workforce policies in its first 14 years. In 2014, a thorough collection,

examination and analysis of these policies was completed. To provide for continued

maintenance of CSF policies, this policy is instituted to provide for periodic review and

evaluation of CSF policies.

While administrative policy has not been drafted, this policy would require a review every

two years of the current policies making up the CSF Policy Portfolio. For each policy

reviewed, the CSF professional team will provide a recommendation to the CSF Board

whether to rescind the policy, modify or amend the policy, consolidate policies, continue

the policy without change or pursue other appropriate actions.

Periodic review of workforce policy is part of the fulfillment of the Legislature’s charge that

CSF be the principal workforce policy organization for the State of Florida. This Sunset

Policy will provide for biennial oversight of CSF’s policies, evaluation of the effectiveness

of current policies and the need for future policies, the opportunity to keep policies current

through amendment, corrections, adjustments or elimination, and the opportunity to

inform board members on policies that may predate their board service as well as on the

policy process.

_____________________________

NEEDED ACTION

Approve the strategic Sunset Policy, #2014.8.28.A.2.



August 28, 2014

Action Item 2

Approved_________________

Disapproved_______________

Policy

2014.08.28.A.1

Title: Periodic Review of CareerSource Florida Policies (Sunset Policy)

Program: Programs and Policy

Adopted: 8/28/2014

Effective: 8/28/2014

I. STATEMENT OF POLICY

Every two years, the CareerSource Florida (CSF) professional team shall review the current CSF

policies in the CSF Policy Portfolio and for each policy, shall recommend to the CSF Board to

rescind the policy, modify or amend the policy, consolidate policies, continue the policy without

change or pursue any other action which may be appropriate.

II. PURPOSE AND SCOPE

The purpose and scope of this policy is to provide CSF Board members a broad overview of and

perspective on all CSF policies, to require a periodic review and evaluation of the effectiveness

and efficiency of CSF policies, to provide for periodic adjustments and corrections, to keep policies

current, to ensure CSF Board members are informed and aware of existing policies and to educate

new Board members on both past and present policies.

III. INTRODUCTION

From its inception in 2000, CareerSource Florida (and its predecessor, Workforce Florida, Inc.) has

been the “principal workforce policy organization” for the State of Florida, adopting many

workforce policies in its first 14 years. In 2014, a thorough collection, examination and analysis of

these policies was completed. To provide for continued maintenance of CSF policies, this policy is

instituted to provide for periodic review and evaluation of CSF policies.

Periodic Review of CareerSource Florida Policies 2014.08.28.A.1 Page 2 of 2

IV. OBJECTIVES

Periodic review of workforce policy is part of the fulfillment of the Legislature’s charge that CSF

be the principal workforce policy organization for the State of Florida. This review will provide for

recurring evaluation of CSF’s policies, giving Board members an opportunity to evaluate existing

policies and determine each policy’s impact and effectiveness. The review process will ensure CSF

Board members are informed, evaluate the need for new policies and keep existing policies

current through amendment, corrections, adjustments or elimination.

V. HISTORY (if applicable)

Date Description of Revision

VI. AUTHORITY

Section 445.004(2), Florida Statutes

VII. ATTACHMENTS

None

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ACTION ITEM 3

AMENDMENT OF CAREERSOURCE FLORIDA BYLAWS TO PROVIDE FOR A REPRESENTATIVE OF THE 24 REGIONAL WORKFORCE BOARD CHAIRS TO SERVE ON THE CAREERSOURCE FLORIDA

EXECUTIVE COMMITTEE

This action item is to amend the CareerSource Florida Bylaws to permit the appointment

of a representative of the Florida Workforce Chairs’ Alliance (FWCA) to the CareerSource

Florida (CSF) Executive Committee.

Section 445.004(4)(g), Florida Statutes, provides that “[t]he board of directors of

[CareerSource Florida] may establish an executive committee consisting of the chair and

at least six additional board members selected by the chair…”

There is no specific provision in the statute prohibiting a non-board member from being a

member of the executive committee. The expansive phrase “at least” infers that there

may be more members of the executive committee than the stated six board members.

Section 6.2 of “The Amended Bylaws of CareerSource Florida” (August 25, 2005), while

not quoting Section 445.004(4)(g), paraphrases the section of the law and has the same

meaning.

However, Chapter 607 “Corporations” at Section 607.0825(1) states, in part: “Unless the

articles of incorporation or the bylaws otherwise provide, the board of

directors…may designate from among its members an executive committee…”

(emphasis added.)

Interpreting these statutes together, it appears that a CSF Executive Committee must

consist exclusively of CSF board members unless the CSF bylaws provide otherwise. At

the present time, there is no provision in the CSF bylaws for a non-board member to be

selected and serve on the CSF Executive Committee.

The CSF Board of Directors has indicated its desire to have a representative of the

regional workforce boards be a member of the CareerSource Florida Executive

Committee. Such can be accomplished by amending Section 6.2 of the CareerSource

Florida Bylaw accordingly.



August 28, 2014

Action Item 3

Approved_________________

Disapproved_______________

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Proposed Amendment to Section 6.2 of The Amended Bylaws of CareerSource

Florida (August 25, 2005) (The amended language is underlined):

Section 6.2. Executive Committee. The Executive Committee, if established, shall consist

of the Chair and at least six additional board members, one of whom must be a

representative of organized labor, selected by the Chair. At the discretion of the Chair, a

representative of the organization of regional workforce board chairs (currently the Florida

Workforce Chairs’ Alliance) selected by the Chair may serve on the Executive Committee,

such position being non-voting but counting towards quorum. The Executive Committee

and the President shall have such authority as the Board of Directors delegates to it,

except that the Board may not delegate the authority to take action that requires approval

by a majority of the entire Board of Directors.

_____________________________

NEEDED ACTION

Approve the above amendment to The Amended Bylaws of CareerSource Florida

to allow a representative of the organization of regional workforce board chairs to

serve, at the discretion of the Chair, on the CareerSource Florida Executive

Committee. This requires approval by a majority of the Board of Directors.

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Action Item 4

Approval for Extensions of Regional Designations as One-Stop Operators

and Direct Providers of Workforce Services

Section 445.007(6), Florida Statutes, states that a regional workforce board (RWB) may be designated as a one-stop operator and direct provider of intake, assessment, eligibility determinations or other direct provider services except training services. Further, it states that Workforce Florida, Inc., d/b/a CareerSource Florida (CSF), shall establish procedures by which a regional workforce board may request permission to operate under this section and the criteria under which such permission may be granted. The criteria shall include, but need not be limited to, a reduction in the cost of providing the permitted services. Such permission shall be granted for a period not to exceed three years for any single request submitted by the regional workforce board. The following RWBs are currently operating as direct service providers under previous board authorization:

CareerSource Okaloosa Walton CareerSource Gulf Coast CareerSource North Florida CareerSource Citrus Levy Marion CareerSource Flagler Volusia CareerSource Central Florida CareerSource Pasco Hernando

CareerSource Polk CareerSource Manatee Sarasota CareerSource Heartland CareerSource Research Coast CareerSource Palm Beach County CareerSource Southwest Florida

The three-year authorization for each of the above RWBs ended on June 30, 2014. Each has requested a three-year extension beginning July 1, 2014, and extending through June 30, 2017. Each of the listed has provided all required documentation as described in CareerSource Florida administrative policy, Designation of Regional Workforce Boards as One-Stop Operators or Direct Providers of Workforce Services (DEO Guidance FG OSPS-83). The Department of Economic Opportunity has reviewed the submitted documentation and, as the administrative entity for CSF, has recommended approval. Professional staff at CSF recommend that the board concur.

_____________________________

NEEDED ACTION

To approve the request by the above regional workforce boards for an extension of the designation as a direct provider of services for an additional three year period beginning July 1, 2014 and ending June 30, 2017.

CareerSource Florida Board of Directors Meeting

August 28, 2014

Action Item 4

Approved_________________ Disapproved_______________

Financial Savings Related to Regional Workforce Boards Designations as Direct Service Providers

RWB # RWB Name Average Annual Savings2 CareerSource Okaloosa Walton $90,0004 CareerSource Gulf Coast $141,9326 CareerSource North Florida $200,000

10 CareerSource Citrus Levy Marion 348,40011 CareerSource Flagler Volusia 285,48712 CareerSource Central Florida 1,300,00016 CareerSource Pasco Hernando $183,87317 CareerSource Polk County $856,04618 CareerSource Suncoast $489,58419 CareerSource Heartland $120,27920 CareerSource Research Coast $603,06921 CareerSource Palm Beach County $1,520,18324 CareerSource Southwest Florida $784,082

Policy

2000.06.21.A.1

Title: Incumbent Worker Training Program

Program: Programs & Policy

Adopted: 6/21/2000

Effective: 7/1/2000


The Incumbent Worker Training Program is to be administered directly by CareerSource Florida

(CSF), beginning July 1, 2000, with the CSF professional staff directing the creation and

modification of CSF administrative policy as required.


The purpose of the Incumbent Worker Training (IWT) Program policy is to ensure that the training

grant program will be administered by CSF for better coordination with the Quick Response

Training (QRT) Program and to remove an unnecessary administrative layer created by contracting

the IWT Program to a private sector entity. The policy applies only to CSF’s administration of the

IWT Program.

III. INTRODUCTION

Florida’s IWT Program was established by the 1999 Florida Legislature as part of the state’s early

implementation of the Workforce Investment Act (WIA). IWT was created to provide grant

funding for training of existing (incumbent) employees of a Florida business. State law required

the state-level grant program to be administered by a private-sector entity. The previous grant

administrator, the Florida Mediation Academy, performed its contracted duties satisfactorily.

However, out-of-house grant administration added an unnecessary administrative layer. It also

impeded staff’s ability to coordinate the state IWT program with the QRT program, the other

major employer-focused training grant program administered by CSF.

INCUMBENT WORKER TRAINING PROGRAM; 6/21/2000; 2000.06.21.A1 Page 2 of 2

IV. OBJECTIVES

Moving the administration of the IWT program to CSF will provide closer coordination with the

QRT training grant program and enable CSF professional staff to better respond to Florida

companies’ talent needs. Greater administrative and fiscal efficiencies will also be realized by

having both programs at CSF.


Date Description

Section 445.003(3)(a)(3)(a), Florida Statutes

AWI – 060 rev. 8/11

VI. AUTHORITY

Section 445.003(3)(a), Florida Statutes

VII. ATTACHMENTS

AWI – 060 rev. 8/11

Policy

2000.08.15.8D

Title: Chartering of Boards

Program: Legal

Adopted: 8/15/2000



This policy recognizes the 24 regional workforce boards as continuing to be the local investment

boards pursuant to Public L. No. 105-220 (WIA) and the Workforce Innovation Act of 2000 (Section

445.007, FS).

The policy authorizes CareerSource Florida (CSF) professional staff to periodically review regional

board membership and plan process for compliance, pursuant to WIA and the Workforce

Innovation Act of 2000, and authorizes CSF professional staff to direct the creation (and

modifications as needed) of CSF administrative policy pertaining to certifying and chartering the

regional workforce boards, including delegating the certifying and chartering responsibilities to

the Department of Economic Opportunity.


Pursuant to the Workforce Innovation Act of 2000, the purpose of this policy is to establish that

CSF shall use a charter process approach in certifying the regional workforce boards every two

years aimed at encouraging local design and control of service delivery and targeted activities.

The policy applies to CSF, the state workforce investment board, and to all 24 regional workforce

boards.

III. INTRODUCTION

CSF is responsible for granting charters to regional workforce boards that have a membership

consistent with the requirements of federal and state law and that have developed a plan

consistent with the state’s workforce development strategy. Under WIA, the local workforce

investment boards are to be certified once every two years.

IV. OBJECTIVES

CHARTERING OF BOARDS; 8/15/2000; 2000.08.15.8D Page 2 of 2

The charter process is designed to assure that regional workforce board activities meet the

specific needs of those counties and/or large municipalities, educational institutions and

businesses in the regional workforce boards’ geographical areas while, at the same time, are

consistent with the statewide five-year plan. In addition, providing for a new charter every two

years will provide each regional workforce board the flexibility to react to the changing economy

and the resulting changes to local workforce needs.


Date Description

DEO FG OSPS 73

VI. AUTHORITY

Public L. No. 105-220 and the Workforce Innovation Act of 2000

VII. ATTACHMENTS

DEO FG OSPS 73

Policy

2000.11.15.A.9

Title: Regional Workforce Board Alternative Procurement Procedures

Program: Finance

Adopted: 11/15/2000



All regional workforce boards (RWBs) are permitted to use the state, federal, Internal Revenue

Service or a more restrictive local travel reimbursement policy. All RWBs are permitted to use the

federal purchase threshold of $100,000, except when using state General Revenue funds; then

the $35,000 threshold will apply. All RWBs must comply with Florida Statutes as it relates to

conflict of interest and the minimum of 10 days’ notice for solicitations. The procurement

procedures and travel policies for all regions are approved in full.


The purpose of this policy is to meet the Workforce Innovation Act of 2000 requirements that

RWBs and their administrative entities, although not state agencies, must comply with state

procurement laws and procedures until CareerSource Florida adopts the provisions or alternative

procurement procedures that meet the requirements of federal law. The scope of the policy is

limited to procurement procedures and travel policies and applies to all 24 RWBs.

III. INTRODUCTION

This requirement was discussed extensively in relation to the requirements of Chapter 287 F.S.

including competitive procurement options and compliance with state travel reimbursement

limitations and procedures. Staff of CSF and the Department of Economic Opportunity developed

a menu of options for alternative procurement procedures that were considered by the state

workforce board and the RWBs. RWBs were asked to submit their procurement procedures, which

were reviewed by a team of CSF and DEO staff who then made recommendations.

RWB ALT. PROCUREMENT PROCEDURES; 11/15/2000; 2000.11.15.A.9

Page 2 of 2

IV. OBJECTIVES

Due to the fact that the RWBs vary greatly in population, geographic area and governmental

structure, allowing each RWB the flexibility to adopt procurement procedures and travel

reimbursement policies most suitable for each RWB’s local financial needs and limitations will

increase efficiency.


Date Description

VI. AUTHORITY

The Workforce Innovation Act of 2000, Section 445.007, Florida Statutes

VII. ATTACHMENTS

No attachments

Policy

2002.01.09.A.3

Title: Deobligation and Reallocation of WIA funds

Program: Finance

Adopted: 1/9/2002

Effective: 1/9/2002


This policy is to provide for the annual review of the obligations of Workforce Investment Act

(WIA) funds for each of the 24 regional workforce boards to determine whether each of the

regional workforce boards’ (RWB) obligations of WIA funds are at a sufficient rate to meet the

statewide obligation requirements of the federal WIA grant and to be most effective statewide.


The purpose of this policy is to assure that WIA funds are expended effectively, efficiently and

timely, and to ensure obligated balances at the state level will meet the requirements of the

federal WIA grant. If it is determined by the CareerSource Florida (CSF) professional team that the

state is at risk of not meeting the required obligation levels or that funding levels need to be

shifted to ensure the most effective deployment of resources throughout the state, WIA funds

may be reallocated and redistributed from regional workforce boards with obligation levels below

the threshold to other regional workforce boards which have met the threshold for obligations to

assure maximum utilization of WIA funds statewide. The scope of the policy applies to all WIA

funds statewide allocated to the 24 RWBs.

III. INTRODUCTION

This policy provides for the periodic review of each program year's WIA funds (for example, three

times during their two-year local life) to determine if there are idle funds available for

redistribution. (Note: WIA funds have a three-year total life, but local formula allocations must be

expended within two years. Balances remaining after two years revert to the state from the

DEOB /REALLOC WIA FUNDS; 1/9/2002; 2002.01.09.A.3 Page 2 of 2

regions and are available to the state for expenditure during the third year.) This periodic review

and recommended obligation rates for the WIA-Adult, WIA-Youth and WIA-Dislocated Worker

programs shall be pursued according to an administrative policy created by the Department of

Economic Opportunity and approved by CSF.

IV. OBJECTIVES

The objective of the policy is to ensure the state meets the obligation requirements of the federal

WIA grant and ensures the most effective, most efficient and maximum utilization of WIA funds

in order to adequately meet the needs of WIA recipients statewide.


Date Description

Supersedes Policies 2000.12.13.A.1 and 2001.01.18.A.3b PDI WDCP 00-008

VI. AUTHORITY

OMB Circular A-110, Subpart A(t), and the Workforce Innovation Act of 2000, Section 445.007,

Florida Statutes

VII. ATTACHMENTS

PDI WDCP 00-008

Policy

2002.02.18.C.2

Title: Individual Development Accounts (IDAs)

Program: Legal

Adopted: 2/18/2002



At the direction of the Legislature and pursuant to Section 445.051(13), F.S., CareerSource Florida

(CSF) created this policy to provide for the establishment of Individual Development Accounts

that can provide families having limited means an opportunity to accumulate assets and facilitate

and mobilize savings; to promote education, homeownership and microenterprise development;

and help to stabilize families and build communities.


The purpose of this policy was to fulfill the mandate from the Florida Legislature expressed in

Section 445.051(13), F.S., to establish policy for Temporary Assistance for Needy Families (TANF)

Individual Development Accounts (IDAs) which allow TANF recipients to save and accumulate

money for education, homeownership and/or microenterprise development without

detrimentally affecting their TANF eligibility. The scope of the policy includes any TANF eligible

individuals and participating regional workforce boards.

III. INTRODUCTION

Section 404(h) of the Social Security Act, as amended, 42 U.S.C., s. 604(h), established Individual

Development Accounts. The Florida Legislature implemented the federal law through Section

445.051, F.S., authorizing CSF to establish policy to effectuate the program. CSF’s guidelines

provide for a flexible savings system for the IDA participant, the regional workforce board and the

community-based organization to accomplish the savings goals of individuals and families while

establishing standardized procedures and checks and balances to assure proper monitoring and

use of the funds in order to maintain the integrity of the IDA programs.

INDIVIDUAL DEVELOPMENT ACCOUNTS; 2/18/2002; 2002.02.18.C.2 Page 2 of 2

IV. OBJECTIVES

Regional workforce boards have another tool to assist their TANF customers which will allow the

TANF recipients to save and accumulate money for education, homeownership and/or

microenterprise development without detrimentally affecting their TANF eligibility with the end

goal being the TANF recipient becoming financially independent and no longer needing TANF

benefits.


Date Description

AWI FG 02-027

VI. AUTHORITY

Section 445.051, Florida Statutes and Personal Responsibility and Work Opportunity

Reconciliation Act (PRWORA) of 1996

VII. ATTACHMENTS

Individual Development Accounts Guidelines

Policy

2003.03.19.A.3

Title: Rapid Response Process Modifications

Program: Finance

Adopted: 3/19/2003



The cap for granting additional dislocated worker funding to a regional workforce board from the

State Rapid Response Reserve – prior to CareerSource Florida (CSF) Board’s approval – is increased

from $50,000 to $200,000. The regional workforce boards may be granted up to an additional 20

percent (not to exceed $50,000) more than the approved initial request which can be used to

serve additional companies not included in the initial request.


The purpose of this policy is to increase the amount of Rapid Response funds available to each

regional workforce board (RWB) when there is an immediate need for a greater amount of Rapid

Response funds. Under the policy, the amount is increased to $200,000 which can be made

immediately available upon the approval of the CSF professional team, rather than awaiting CSF

Board approval. Additionally, to increase the RWBs flexibility under circumstances where Rapid

Response funds are needed, the RWB can receive up to 20 percent more than initially requested

to serve additional companies which may not have been included in the initial request. The scope

of this policy is limited to requests of Rapid Response funds by RWBs.

III. INTRODUCTION

Under normal circumstances, in order to obtain state Rapid Response funds, RWBs are required

to complete and submit a Supplemental Funding Request form to the Department of Economic

Opportunity (DEO) for review and CSF Board’s approval. As initially established by the predecessor

State Workforce Development Board and subsequently approved by the CSF Board as reflected

in the attached administrative guidance (DEO FG 030 revised), supplemental Rapid Response

RAPID RESPONSE PROCESS MODIFICATIONS; 3/19/2003; 2003.03.19.A.3 Page 2 of 2

funding requests up to $50,000 may be evaluated and approved for release by joint action of DEO

and CSF prior to formal Board action. The first modification is to increase the amount that may be

approved by CSF (prior to CSF Board’s approval) to $200,000. The second modification provides

RWBs with flexibility in subsequent Rapid Response funding by providing them with up to 20

percent (not to exceed $50,000) more than the approved initial request which can be used for

additional companies.

IV. OBJECTIVES

Rapid Response funding will be more responsive, will be distributed more quickly and will be

available to the dislocated worker with greater efficiency, thereby more effectively serving the

dislocated worker when needed.


Date Description

1/17/2002 Revises AWI FG 030

2/3/2005 Revises AWI FG 02-030

VI. AUTHORITY

The Federal Workforce Investment Act (WIA) of 1998; Sections 445.003 and 445.007, Florida

Statutes

VII. ATTACHMENTS

Final Guidance: Supplemental Funding For Dislocated Workers

AWI FG 02-030 (Revised 2/3/2005)

Policy

2005.08.25.A.2

Title: TANF Deobligation Policy Modification

Program: Finance

Adopted: 8/25/2005



Regional workforce boards (RWBs) that fail to timely and appropriately deobligate surplus

Temporary Assistance for Needy Families (TANF) funds, resulting in TANF funds reverting back to

the state, shall face a dollar-for-dollar reduction in their next state fiscal year TANF allocation.

Further, RWBs identified through the financial monitoring process to have circumvented the

state’s certified-forward process by drawing down all remaining TANF cash prematurely, thereby

having excess cash on hand to pay pending invoices, will have a dollar-for-dollar reduction

assessed against their next state fiscal year TANF allocation plus an additional 10 percent penalty.

A regional workforce board identified as receiving a reduction in current year TANF allocations for

the reasons noted above will be provided an opportunity to appeal the reduction to the

CareerSource Florida’s (CSF) Finance Council. The Finance Council, after reviewing the

circumstances, shall make a recommendation to the CSF Executive Committee for its

consideration. The decision of the Executive Committee shall be final.


The purpose of this policy is to promote the most effective, efficient and maximum utilization of

TANF funds statewide by sanctioning the failure to timely and voluntarily deobligate TANF funds

in order to prevent the reversion of the limited TANF funding. The scope of the policy is all TANF

funding allocated to the 24 regional workforce boards.

III. INTRODUCTION

TANF funds are provided to the state by federal block grants with some special supplements

provided to Florida and other states. Since TANF funds are available for only one fiscal year,

TANF DEOBLIGATION POLICY MOD; 8/25/2005; 2005.08.25.A.2 Page 2 of 2

regional workforce boards must assure CSF and the Department of Economic Opportunity (DEO)

that TANF funds will be expended only on legitimate TANF purposes, agree that they will

appropriately monitor the expenditure of TANF funds to identify any surplus funds and timely

identify and voluntarily deobligate all surplus TANF funds for CSF’s reallocation to other regional

workforce boards to enable expenditure prior to the June 30 deadline.

There are no federally established formulas for sub-state distribution of TANF funds. TANF

administration in most states is state or county-based, with no decentralized governance/delivery

structures similar to Florida’s regional workforce boards. The Florida Legislature defines and

approves the yearly appropriation of TANF funds to address the state and regional needs, which

is further administered and directed by the CSF Board. The continued reductions of TANF funds

to the workforce system, combined with needs being faced by certain regions and a lack of other

funds at the state or regional levels, make it incumbent upon the CSF Board to ensure appropriate

and timely use of these funds through voluntary deobligation and reallocation. In an effort to

prevent the reversion of the limited TANF funding within the workforce system and to encourage

due diligence, the CSF Board adopted a voluntary de-obligation policy to become effective

beginning with fiscal year 2005-06.

IV. OBJECTIVE

The objective is to have maximum statewide utilization of all TANF funds and to avoid any

reversion of the limited TANF funding back to the federal government.


Date Description

VI. AUTHORITY

Chapter 216.301, F.S., Sections 445.004 and 445.007, Florida Statutes

VII. ATTACHMENTS

No attachments.

Policy

2008.06.18.A.2

Title: Direct Services; Process for Requesting by Regional Workforce Boards

Program: Programs and Policy

Adopted: 6/18/2008

Effective: 7/1/2008


A regional workforce board may request to be designated as a one-stop operator and direct

provider of intake, assessment, eligibility determinations or other direct provider services except

training services, provided that such designation has the agreement of the chief elected official(s)

of the local area served by the regional workforce board and by the Governor as specified in 29

U.S.C. s. 2832(f)(2). Furthermore, the CareerSource Florida (CSF) professional team shall direct

the creation and modification as needed of CSF administrative policy to establish procedures by

which a regional workforce board may request permission and the criteria under which

permission may be granted pursuant to Section 445.007(6), Florida Statutes.


The purpose of this policy is to implement Section 445.007(6), F.S., permitting a regional

workforce board to be designated as a one-stop operator and direct provider of core and intensive

services if agreed to by both the Chief Elected Official for the workforce region and the Governor.

The law required CSF to direct the creation of administrative policy for a regional workforce board

requesting permission and the criteria for granting such permission. The scope of this policy is

limited to the designation of regional workforce boards as one-stop operators and the

establishment and maintenance of procedures and criteria for granting permission.

DIRECT SERVICES; PROCESS FOR REQUESTING BY RWBS; 6/18/2008; 2008.06.18.A.2 Page 2 of 2

III. INTRODUCTION

The federal Workforce Investment Act of 1998 (WIA) allows the Governor to waive the prohibition

against regional workforce boards providing certain services as one-stop operators. Senate Bill

428, passed during the 2008 legislative session, modified Chapter 445, Florida Statutes [Section

445.007(6), F.S.], and provided new statutory authority for regional workforce boards to be

designated as one-stop operators and direct providers of certain workforce services. The

prohibition against being a direct provider of training services still remains. The legislation

requires CSF to establish procedures and criteria for regional workforce boards to request

permission to become a one-stop operator or direct provider of services and to establish criteria

for the review and approval of any request submitted by a regional workforce board. Those

procedures and criteria are established in the Department of Economic Opportunity’s Final

Guidance FG OSPS-83.

IV. OBJECTIVES

The objective is to allow regional workforce boards the flexibility to eliminate the use of an

independent third-party service provider, thereby eliminating layers of management, increasing

accountability, increasing control and efficiency, and resulting in lowering the cost of providing

services.



2008 SB 428 amends Section 445.007, F.S., prohibition against regional workforce boards being one-stop operators

VI. AUTHORITY

Senate Bill 428, 2008, Sections 445.004 and 445.007, Florida Statutes; Workforce Investment Act

of 1998, Section 134(d)(3)

VII. ATTACHMENTS

DEO FG OSPS-83

Policy

2010.08.12.A.1

Title: CareerSource Florida Conflict of Interest Contracts -- 2/3 Vote for Approval

Program: Legal

Adopted: 8/12/2010



CareerSource Florida (CSF) will apply the contract approval requirements of s. 445.007(1), F.S.,

including the 2/3 vote approval, to any CSF board member-related-contracts which may come for

vote before the CSF Board, utilizing the definitions of the CSF contracting policy, subsections I(b-

i). This specifically does not require CSF to apply the approval procedures of the CSF Contracting

Policy, Sections II-V.


The purpose of the policy is to prohibit CSF Board members from entering into any contract with

CSF, with certain exemptions related to workforce services or workforce programs. For any

contract under an exemption, in order to increase transparency for Board actions in which a

conflict of interest may exist between the Board and any Board member, the Board adopted the

same procedure as applied to regional workforce boards for approving conflict-of-interest

contracts. Before the vote, there must be full disclosure of the conflict to all other Board

members, the Board member with the conflict must abstain from the vote, and two-thirds of all

Board members present after a quorum has been established must approve the action. The scope

of the policy applies to all CSF board member-related contracts.

III. INTRODUCTION

At the May 13, 2010, CSF Board of Directors meeting, the Board adopted the CSF Contracting

Policy which was mandated by proviso language for Specific Appropriation 2214 of the 2010

CSF COI CONTRACTS 2/3 VOTE FOR APPROVAL; 8/12/2010; 2010.08.12.A.1 Page 2 of 2

General Appropriations Act and the 2010 Appropriations Implementation Bill. The policy required

the Department of Economic Opportunity (DEO) to review regional workforce board contracts of

$25,000 or more to assure the statutory mandate established a decade earlier in s. 445.007(1),

F.S., had been met. This provision required regional workforce board approval by a 2/3 vote of

the entire board, abstention from the approval vote by the regional board member with the

potential conflict of interest and disclosure of the regional board member’s conflict of interest in

a manner consistent with the procedures outlined in s. 112.3143, F.S. At the time of the

contracting policy’s approval, a motion was made to require the state workforce board to comply

with the CSF Contracting Policy, a policy which was mandated by the Legislature to apply uniquely

to the regional workforce boards. CSF officially approved the policy that it shall apply the contract

approval requirements of s. 445.007(1), F.S., including the 2/3 vote approval, to any CSF board

member-related contract, utilizing the definitions of the CSF Contracting Policy, subsections I(b-

i). This specifically does not require CSF to apply the approval procedures of the CSF Contracting

Policy, sections II-V.

IV. OBJECTIVES

CSF Board of Directors will avoid conflicts of interest by not contracting with CSF Board members,

except for contracts providing workforce services or pertaining to workforce programs, and under

those contracts, full transparency has been provided to the public through the full disclosure of

the conflict and 2/3 vote approval.


Date Description

5/4/2012 Conflict of interest disclosure and supermajority approval applied to CSF conflict of interest contracts.

VI. AUTHORITY

Sections 445.004 and 445.007(1), Florida Statutes

VII. ATTACHMENTS

Policy# 2012.05.04.A.2

Policy

2010.12.09.I.1

Title: CareerSource Florida Conflict of Interest Contract Policy Clarification

Program: Legal

Adopted: 12/9/2010



The CareerSource Florida (CSF) Contracting Policy needs to be interpreted consistently with the

Public Law 105-220, the federal Workforce Investment Act (WIA) of 1998’s conflict of interest

provisions (subsections 111(f) and 117(g), WIA) and related regulations. This policy clarifies that

both the CSF Contracting Policy and the WIA “conflict of interest” provisions apply to regional

workforce boards’ WIA-funded contracts for the provision of services.


The purpose of the policy is to clarify the relationship between the conflict of interest provisions

and related regulations, applying to subsection 445.007(11), Florida Statutes and the comparable

sections of WIA (subsection 117(g)) and the Code of Federal Regulations applicable thereto. The

scope of the policy is the mutual application of the CSF Contracting Policy and WIA’s conflict of

interest policy subsection 117(g), WIA to any conflict-of-interest contracts.

III. INTRODUCTION

While an agency, (as defined in s. 112.312(2), Florida Statutes), is exempt from the CSF

Contracting Policy, an agency is not exempt from the WIA conflict of interest provisions and the

Code of Federal Regulations (CFR) fiscal and administrative requirements. When an agency is

represented by a member of any board and the board is approving a contract for that agency

providing services, the member of the local board who represents the agency should (under

CSF COI CONTRACT POLICY CLARIFICATION; 12/9/2010; 2010.12.09.I.1 Page 2 of 2

Florida law) disclose the conflict and must (under the CFR fiscal and administrative rules and WIA

law) not participate in any decision-making capacity and must not vote on the matter.

In a WIA conflict of interest situation, when the contract for services is with an agency, (as defined

in s. 112.312(2), Florida Statutes) represented by a board member, the board may approve the

contract by a simple majority of those members present (subject to local quorum requirements

and other local board requirements, if any), provided the member with the conflict of interest

does not vote. Typically, under these circumstances, the two-thirds vote required in the CSF

Contracting Policy is not applicable.

IV. OBJECTIVES

The policy provides consistency in interpretation and application of the CSF Contracting Policy and

the WIA conflict of interest provisions as applied to WIA funding.


Date Description

VI. AUTHORITY

Proviso language of Specific Appropriation 2214 (2010); Subsection 445.007(11), Florida Statutes;

Section 117(g), (WIA); 20 CFR § 667.200(a)(4); 29 CFR 95.42 or 29 CFR 97.36(b)(3); Subsection

112.312(2), Florida Statutes

VII. ATTACHMENTS

No attachments.

Policy

2011.05.26.M

Title: Strategic Focus on Policy

Program: Office of the President

Adopted: 5/26/2011



The CareerSource Florida (CSF) Board of Directors will move forward with a strategic perspective

focused more on policy and less on the operational aspects of workforce system oversight and

facilitate focusing on strategy by: 1) restructuring the CSF Board and governance system; 2)

delegating operational decisions to the CSF professional team and through CSF staff to CSF’s

administrative entity, the Department of Economic Opportunity (DEO), and; 3) outsourcing

services and projects that may be more efficiently overseen by third parties.


The purpose of this policy is to ensure the CSF Board’s primary focus is on strategic policy, as

intended by Section 445.004(2), F.S. [CareerSource Florida being “the principal workforce policy

organization] and change the governance and structure of CSF to facilitate focusing on strategy

and transfer operational aspects to appropriate entities. The scope of this policy has far-reaching

effects upon the workforce system, both in Florida and nationally.

III. INTRODUCTION

The CSF Board of Directors determined its focus was heavily weighted toward operations. The

Board approved a shift in focus to weigh more on strategy and policy and less on operations. To

accomplish this change, the CSF Board decided to: 1) focus more strongly on how to align regional

workforce priorities with target industry clusters; 2) shift operational projects to the CSF President

and CSF professional team and focus, as a Board, on strategy and policy; and 3) eliminate existing

STRATEGY FOCUS ON POLICY; 5/26/2011; 2011.05.26.M Page 2 of 2

Board committees and task forces and work together as a whole, at least in the short-term. Lastly,

the Board wants to explore its role in aligning regional workforce priorities with target industry

clusters as well as the development of metrics to support that objective. The Board is strategic,

performance and policy oriented in nature and this policy’s purpose is to reaffirm that focus.

IV. OBJECTIVES

The objective is for the CSF Board, being the principal workforce policy organization for the State

of Florida, to focus primarily on high-level strategies and policies to ensure clarity and alignment

with CSF’s Strategic Plan and continue to lead the nation in workforce innovation and

development.


Date Description

VI. AUTHORITY

Section 445.004, Florida Statutes

VII. ATTACHMENTS

Pages 5 - 8, May 26, 2011, Minutes

Policy

2012.05.24.A.2

Title: Regional Workforce Board Accountability Act: Contract Policy Modifications

Program: Legal

Adopted: 5/24/2012



No workforce board (CareerSource Florida (CSF) or a regional workforce board) shall enter into a

contract with one of its own board members, with an organization represented by its own board

members, board employees and/or relatives of either or with any entity where a board member,

board employee and/or relative of either has any relationship with the contracting vendor.

However, at a board’s discretion, the following may be exempt from the foregoing:

a) a contract with an “agency” as defined in s. 112.312(2), F.S.; or

b) a contract that relates to the board member’s appointment to the board under Pub. L.

105-220 (WIA); or

c) a contract with a board member receiving a grant for workforce services; or

d) a contract not exempt but the board documents exceptional circumstances,

all of which is stated in greater detail in the CSF Contracting Policy.


The purpose of the policy was to establish the criteria and procedures to address potential

conflicts of interest in compliance with the mandates of the Workforce Investment Act of 1998

(WIA), Section 445.007(1) and (11), Florida Statutes and Section 112.3143, Florida Statutes. The

policy covers all regional workforce board contracts and CSF board member-related contracts.

RWBAA: CONTRACT POLICY MODIFICATIONS; 5/4/2012; 2012.05.24.A.2 Page 2 of 2

III. INTRODUCTION

The CSF Contracting Policy was originally established in 2010. In the 2012 modification to the

Contracting Policy, the Legislature reinstated the requirement that contracts for less than $25,000

be reported to the Department of Economic Opportunity (DEO). The Legislature also extended

the conflict of interest policy to include the relatives of board employees in addition to board

employees. This change prompted adding the definition of “employees” to emphasize those

employees with fiduciary duties pertaining to contracts. The current CSF Contracting Policy

requires regional workforce boards’ two-thirds vote approval, DEO review and CSF approval when

contracting with a board employee. The accountability act explicitly expanded the board approval

and review process to contracts with board employees’ relatives. The Contracting Policy's

definition of a “relative” (defined in s. 112.3143(1)(b), Florida Statutes), is applied to the "relative"

of a board member.

IV. OBJECTIVES

CSF and regional workforce boards will avoid conflict of interest contracts by abiding by the

Contracting Policy prohibiting contracts between boards and their board members, with certain

exemptions applying to contracts pertaining to providing workforce services under federal or

state law. For those contracts falling under an exemption, transparency is provided to the public

by requiring full disclosure of the conflict to the board before voting, requiring the board member

with the conflict to abstain from the vote and requiring the board’s approval by a two-thirds vote

of all members after a quorum has been established.


Date Description

5/13/2010 Original COI Contracting policy adopted.Expired July 1, 2011

8/18/2011 Policy# 2011.08.18.A.1 is adopted

5/24/2012 Policy # 2011.08.18.A.1 is superseded by Policy # 2012.05.04.A.2

VI. AUTHORITY

2010-11 Appropriations Implementing Bill; section 445.007(1) and (11),Florida Statutes; Section

117(g), WIA; Section 112.3143, Florida Statutes

VII. ATTACHMENTS

2012 CSF Contracting Policy

Policy

2012.05.24.A.2.1

Title: Regional Reporting Requirements

Program: Finance

Adopted: 5/24/2012

Effective: 7/1/2012


The Department of Economic Opportunity (DEO) will align the One-Stop Management

Information System (OSMIS) regional reporting requirements related to Individual Training

Accounts (ITA) expenditures with the statutory restrictions and any policies adopted by

CareerSource Florida (CSF) relating to all authorized expenditures, and establish a process for

validating the accuracy of regional workforce boards’ submissions.


The purpose of the policy is to measure regional workforce board compliance with the ITA reserve

requirement and to require regional workforce boards to report allowable expenditures through

OSMIS. DEO semi-annually compiles training expenditure data submitted and verified by the

regional workforce boards through OSMIS in order to capture the discrete ITA data necessary to

measure compliance with the ITA expenditure requirement. This policy applies to all 24 regional

workforce boards’ reporting of ITA expenditures.

III. INTRODUCTION

DEO is the state agency that receives federal funds, including Workforce Investment Act (WIA)

funds, for employment-related programs, distributes these funds to the state’s 24 regional

workforce boards pursuant to CSF Board action and monitors the regional boards’ use of those

funds. Since 2000, Florida Law [Section 445.003(3)(a)1., F.S.] has required: "At least 50 percent of

the Title I funds for Adults and Dislocated Workers that are passed through to regional workforce

REGIONAL REPORTING REQUIREMENTS; 5/24/2012; 2012.05.24.A.2.1 Page 2 of 2

boards shall be allocated to Individual Training Accounts unless a regional workforce board

obtains a waiver from [CSF]. Tuition and fees qualify as Individual Training Accounts expenditures,

as do other programs developed by regional workforce boards in compliance with policies of

[CSF]." Chapter 2012-29, Laws of Florida, limited the categories of expenditures authorized from

ITAs. It did not change the 50 percent ITA reserve requirement, or CSF’s authority to grant a waiver

from the requirement. To assure compliance with the ITA reserve requirement under the new

limitations on expenditures, the regional workforce boards must report allowable expenditures

through OSMIS.

IV. OBJECTIVES

The objective is to assure that regional workforce boards are meeting the statutorily mandated

50 percent ITA reserve requirement. Aligning OSMIS regional reporting requirements with the

new limitations on ITA expenditures will assure the capture of the discrete ITA data necessary to

measure compliance with the ITA reserve requirement.


Date Description

VI. AUTHORITY

Section 445.003(3)(a)(1), Florida Statutes

VII. ATTACHMENTS

No attachments

Policy

2012.05.24.A.2.2

Title: Qualified Training Expenditures

Program: Finance

Adopted: 5/24/2012

Effective: 7/1/2012


The following are qualified training expenditures: 1) occupational skills training (OST) [Workforce

Investment Act of 1998 (WIA), Section 143(d)(i), F.S.]; 2) other WIA-specified training services and

activities through eligible providers or employers [WIA Section 134(d)(ii-ix); 3) work experience

and internships; 4) regional workforce board staff costs directly related to developing,

implementing or coordinating authorized training programs and staff costs directly related to

developing, implementing, or coordinating training programs for training-eligible clients

participating in training programs funded by non-WIA sources; and 5) regional workforce board

staff expenditures directly related to case management and job placement services for clients in

training (not clients seeking training). These definitions are more clearly and completely set forth

in the Department of Economic Opportunity’s (DEO) Final Guidance DEO FG-074.


This policy expresses the CareerSource Florida (CSF) Board's determination as to what

expenditures are "qualified training expenditures." Chapter 2012-29, Laws of Florida, grants CSF

the authority to provide a waiver from the 50-percent Individual Training Account (ITA) reserve

requirement, including the authority to determine the type of expenditures authorized under the

term "training services" as referenced in the federal law. The policy thus defines what qualified

training expenditures are and is applicable to all 24 regional workforce boards.

QUALIFIED TRAINING EXPENDITURES; 5/24/2012; 2012.05.04.A.2.2 Page 2 of 2

III. INTRODUCTION

Effective July 1, 2012, the Florida Legislature amended Section 445.003(3)(a), F.S. to limit

authorized ITA expenditures to tuition, books and fees of training providers and “other training

services prescribed and authorized by the Workforce Investment Act.” The previous law was

interpreted to authorize a wider range of expenditures including various core, intensive and

supportive services related to or associated with the training programs, allowing the remaining

non-reserved funds to be used for other services and initiatives. The ITA new expenditure

restrictions necessitated definition of "qualified training expenditures" to ensure clarity for the

purpose of determining what services count toward the 50-percent reserve. CSF has the statutory

authority to determine what expenditures may be counted toward “training services” provided

through ITAs, to the extent that such services do not resemble core, intensive and supportive

services as defined by federal law.

IV. OBJECTIVES

The policy provides a more specific definition of "qualified training expenditures" for ITA training

services, allowing for greater accuracy and greater consistency in determining compliance with

the statutory 50-percent ITA reserve requirement or any waiver granted thereunder.


Date Description

6/29/2012 DEO FG-074

VI. AUTHORITY

Section 445.003(3)(a)(1), Florida Statutes

VII. ATTACHMENTS

Department of Economic Opportunity’s June 29, 2012, “Final Guidance Individual Training

Account (ITA) Costs Allowable for the 50-Percent Expenditure Requirement” (DEO FG-074)

Policy

2012.05.24.A.2.3

Title: Individual Training Accounts Waiver Criteria and Waiver Review Process

Program: Finance

Adopted: 5/24/2012

Effective: 7/1/2012


Pursuant to the authority granted in Chapter 2012-29, Laws of Florida (Section 445.003(3)(a)(1),

F.S.), the CareerSource Florida (CSF) Board may grant waivers from the 50-percent Individual

Training Account (ITA) reserve requirement. The CSF Board, at its discretion, may adopt specific

criteria as to what constitutes qualified ITA expenditures, may adopt criteria to provide the

regional workforce boards with uniform guidance in their applications for waivers and may adopt

criteria for the process of timely receiving, reviewing, evaluating and granting of waivers. In

addition, the CSF Board may adopt alternative criteria and flexible procedures for granting

waivers, including, but not limited to, “sliding scale” or “one-year extensions” to be incorporated

in CSF administrative policy produced and distributed by the Department of Economic

Opportunity (DEO).


The purpose and scope of this policy is to establish criteria and procedures for the Board to

exercise the authority to grant waivers from the 50-percent ITA reserve requirement under

Section 445.003(3)(a)(1), F.S.

III. INTRODUCTION

Effective July 1, 2012, authorized ITA expenditures meeting the 50-percent ITA reserve

requirement were reduced to tuition, books and fees of training providers and “other training

services” prescribed and authorized by the Workforce Investment Act. Under the previous law,

ITAS WAIVER CRITERIA AND WAIVER REVIEW PROCESS; 5/24/2012; 2012.05.24.A.2.3 Page 2 of 2

a more broad and varied range of expenditures was allowed, including the various core, intensive

and supportive services related to or associated with training programs. Under the requirements

of the new law, several regional workforce boards expressed concerns over whether the 50-

percent ITA reserve requirement could be met without creating signficiant inefficiencies in

regional workforce boards’ budgets and actual expenditures. CSF’s authority to grant a waiver of

the 50-percent ITA reserve requirement, explicitly granted by statute, while not previously

exercised, became an avenue to provide adjustments as the need for such was documented.

Although this authority had been previously established, in the absence of any previous regional

workforce board waiver requests, CSF had not developed criteria for such waivers or a process to

review, evaluate and grant waivers.

IV. OBJECTIVES

The policy’s objective is to enable regional workforce boards to allocate and expend funds in the

most effective and efficient manner under the requirements imposed by the amendment to

Section 445.003(3)(a)(1), F.S.


Date Description

8/28/2014 Consolidated with Policy 2013.07.10.A.1

8/28/2014 Consolidated with Policy 2014.05.21.A.1.7

6/29/2012 DEO FG-074

VI. AUTHORITY

Chapter 2012-29, Laws of Florida, Section 445.003(3)(a)1., Florida Statutes

VII. ATTACHMENTS

Department of Economic Opportunity’s June 29, 2012, “Final Guidance Individual Training

Account (ITA) Costs Allowable for the 50-Percent Expenditure Requirement” (DEO FG-074)

Policy

2013.02.20.A.6

Title: Electronic Board Packet Policy


Adopted: 2/20/2013



The CareerSource Florida (CSF) Board packet shall be published and distributed in a digital format.

CSF is to continue evaluating new and existing technologies and to deploy them when desirable

advantages are identified.


The purpose of the policy was to authorize the change of the CSF quarterly Board packet from

printed, hard copy form to digital electronic form. The scope of the policy includes changing the

form of the board packet and incorporating new and existing technologies when beneficial to the

workforce system.

III. INTRODUCTION

The CSF professional team produced board packets in a written hard copy format and distributed

them via contract carriers to CSF Board members and workforce partners. The cost of production

and distribution was substantial, both in CSF staff time and resources. The written hard copy

format had limitations, including reduced convenience and portability for Board members and

fewer drafting or revision options for the CSF staff. To reduce cost, overcome limitations of

written hardcopy format and gain efficiencies, CSF will produce and distribute the Board packets

in a digital format (using the recommended Adobe® Portable Document Format [pdf]) so packets

can be viewed on all mobile devices and desktop systems, providing documents that are indexed,

searchable and link to external sources as necessary. CSF will continue evaluating new and existing

ELECTRONIC BOARD PACKET POLICY; 2/20/2013; 2013.02.20.A.6 Page 2 of 2

technologies and to deploy them when desirable advantages are identified. The Board packets in

digital format will be the primary method of distribution, with Board members given the option

each Board meeting to request a written hard copy.

IV. OBJECTIVES

CSF will save substantial staff and contract carrier expenses in producing and distributing

quarterly Board packets while increasing convenience, portability and searchability for Board

members and provide enhanced drafting and revision options for CSF staff.



VI. AUTHORITY

Chapter 445.004, Florida Statutes

VII. ATTACHMENTS

No attachments.

Policy

2013.05.22.A.3

Title: Florida Workforce System Statewide Brand


Adopted: 5/22/2013



The policy is to establish and maintain a unified, statewide brand identity, which includes, but is

not limited to, a unified brand charter, nomenclature and logo for Florida’s state workforce

system, the state workforce board and the 24 regional workforce boards. The policy conveys and

promotes a comprehensive, unified and aligned system of world-class services for job seekers,

workers, employers and businesses.


The purpose of the policy is: 1. to bring clarity to the identity of the Florida workforce system

(which before the statewide branding was identified by 25 different brands between the state

workforce board and the 24 regional workforce boards), thereby reducing or eliminating market

confusion; 2. to provide for greater statewide and national leveraging of outreach resources by

unifying Florida’s 24 regional workforce boards and the state workforce board under one common

brand; 3. to realize efficiencies and increased awareness among the workforce system’s

customers: job seekers, workers and employers; and 4. to comply with Governor Rick Scott’s call

for the development of a single, statewide workforce brand and subsequent legislation. The scope

of the policy is limited to state and regional brands.

III. INTRODUCTION

In the Florida Legislature’s Workforce Innovation Act of 2000, establishing Florida’s workforce

system under the federal Workforce Investment Act of 1998, only the state workforce board,

FLORIDA WORKFORCE SYSTEM STATEWIDE BRAND 5/22/2013; 2013.05.22.A.3 Page 2 of 2

Workforce Florida Inc., was given a name. The state’s 24 regional workforce boards created under

the Act adopted diverse localized names with no consistency in nomenclature or common brand,

creating confusion among customers. The state workforce board made efforts as early as 2003 to

establish a “state linking brand” and logo (Policy #2003.04.22.A.3) while at the same time allowing

the regional workforce boards to continue with their individualized brands. The impact of that

state linking brand was limited and contributed to market confusion and low awareness by adding

to the number of distinct brands used by the system. Recognizing the continuing need for a single,

statewide workforce brand, the Regional Workforce Boards Accountability Act of 2012 renewed

efforts to find and implement a statewide unified brand for the state workforce board and all 24

regional workforce boards as well as the state’s career centers. The details of the establishment

and maintenance of the branding policy will be pursued through administrative policy under the

authority of the CSF professional team.

IV. OBJECTIVES

The policy objectives are: 1. to bring clarity to the identity of the Florida workforce system (which

before the statewide branding was identified by 25 different brands between the state workforce

board and the 24 regional workforce boards) thereby reducing or eliminating market confusion;

2. to provide for greater statewide and national leveraging of outreach resources by unifying

Florida’s 24 regional workforce boards and the state workforce board under one common brand;

3. to realize efficiencies and increased awareness among the workforce system’s customers: job

seekers, workers and employers; 4. to comply with Governor Scott’s call for the development of

a single, statewide workforce brand and subsequent legislation; and 5. to ensure that all regional

workforce boards comply with branding requirements pertaining to corporate offices, career

centers, online tools and outreach and other published materials.


Date Description

Supersedes Policy 2003.04.22.A.3

Final Guidance DEO FG OSPS 80

VI. AUTHORITY

Regional Workforce Boards Accountability Act of 2012; Chapter 2012-29, L.O.F.; Chapter 445.004,

FS

VII. ATTACHMENTS

Final Guidance: DEO FG OSPS 80

Policy

2013.08.29.A.1

Title: Performance Incentives Policy

Program: Finance

Adopted: 8/29/2013



To annually establish performance incentives aligned with the CareerSource Florida (CSF) Board’s

strategic goals and objectives for the purpose of recognizing regional workforce boards’ efforts

towards targeted strategies and rewarding increased outcomes.


The purpose of the policy is to provide flexibility under which performance incentives may be

adapted to and aligned with the CSF Board’s objectives. A flexible policy enables the creation of

current and relevant measures. Regional workforce boards which accomplish outcomes tied to

the performance measures will be recognized and rewarded accordingly. The policy applies to all

24 regional workforce boards.

III. INTRODUCTION

The CSF Board will grant recognition or financial awards to regional workforce boards based

upon established performance measures. In lieu of a strict performance incentive standard, CSF

opted for this more flexible performance incentive policy to allow CSF to design the most

appropriate performance incentives and awards year-to-year as demands and outcomes in the

workforce network evolve.

PERFORMANCE INCENTIVES POLICY; 8/29/2013; 2013.08.29.A.1 Page 2 of 2

IV. OBJECTIVES

More flexibility in the criteria for establishing performance incentives year-to-year will result in

the design of performance measures and awards best aligned with CSF’s goals and objectives for

Florida’s workforce system.



VI. AUTHORITY

Chapter 445.004, Florida Statutes

VII. ATTACHMENTS

No attachments.

Policy

2013.11.07.A.1

Title: Regional Workforce Board Targeted Occupations List Policy

Program: Programs & Policy

Adopted: 11/7/2013



A Targeted Occupations List (TOL) process will be developed that promotes regional alignment

and economic growth, eliminates inefficiencies, creates regional and local flexibility in

occupational targeting and incorporates business and industry feedback in “real time” to

complement traditional labor market information.


The purpose of the policy is to improve the TOL process by reducing the lag time in its

implementation of occupational targeting, allowing each regional workforce board to

immediately add or delete occupations to its current TOL based on demand and eliminating

lengthy approval processes. These revised lists will be referred to as “Regional Targeted

Occupations Lists” and will not require approval by CareerSource Florida (CSF). The policy impacts

all 24 regional workforce boards and demand occupations generated by talent needs from Florida

employers.

III. INTRODUCTION

TOLs identify those occupations that are targeted for growth and that offer wages with incomes

enabling economic self-sufficiency. Identification of an occupation on the TOL enables local

regional workforce boards to expend funds on training for the occupation. The annual TOL process

is not mentioned or mandated by either federal or state law. CSF Board-led research found the

TOL approval process can be significantly improved by transferring the identification and selection

RWB TOL POLICY; 11/7/2013; 2013.11.07.A.1 Page 2 of 2

of occupations to the local level. Prior to this policy, the TOL was compiled and approved annually

by CSF. This policy enables TOLs to be compiled by each regional workforce board for its region.

Improving the TOL process is critical to better target training funds for workers needing improved

employment and earnings opportunities as well as assist employers in industry sectors lacking

skilled workers. An improved TOL process will enhance collaboration between each region and its

stakeholders, resulting in a skilled regional workforce responsive to industry talent needs.

IV. OBJECTIVES

The newly created Regional Targeted Occupations List Policy will result in the following:

1) improvement in customer satisfaction—business and job seeker—as measured through

surveys; 2) wage gains per region (USDOL common measure); 3) alignment with target industry

or infrastructure industries’ training needs as identified by the number of trainees per region in

these categories; 4) number of individuals in training leading to job placement; 5) credentials or

degrees earned as a result of training; and 6) readily available and transparent access to

information on training, including levels of training subsidies (ITAs).


Date Description

DEO FG OSPS-82

VI. AUTHORITY

Section 445.004(6), Florida Statutes

VII. ATTACHMENTS

Regional Workforce Board Target Occupation List Policy

Final Guidance: DEO FG OSPS-82

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