Board and Committee Agenda Packets

BOARD MEETING & COMMITTEE MEETING AGENDA PACKETS

AGENDA BOARD OF WATER COMMISSIONERS

COMMUNICATIONS COMMITTEE COMMISSIONER ARTHUR LEVINE, CHAIR/COMMISSIONER GLORIA CORDERO

TUESDAY, MARCH 20, 2018, AT 2:00 P.M. LONG BEACH WATER DEPARTMENT, ADMINISTRATION BUILDING

1800 E. WARDLOW ROAD LONG BEACH, CALIFORNIA

Staff:

Anatole Falagan

1. Call to Order 2. Public Comment 3. Overview of Education Programs

4. New Business 5. Adjournment

AN OPPORTUNITY WILL BE GIVEN TO THE PUBLIC TO ADDRESS THE COMMITTEE OF THE BOARD OF WATER COMMISSIONERS CONCERNING THE SUBJECT MATTER. EACH PERSON WILL BE ALLOWED THREE MINUTES UNLESS EXTENDED BY THE COMMITTEE CHAIR. Written materials relating to any item on the Commission's agenda which are submitted to the Commission after distribution of the agenda packet are available for public inspection at the Water Department Administration Offices located at 1800 E. Wardlow Road, Long Beach, CA 90807.

March 20, 2018 Communications Committee Page 2 If language interpretation for non-English speaking persons is desired or if a special accommodation is desired pursuant to the Americans with Disabilities Act, please make your request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Charter Commission meeting. Kung ang pasalitang pagsasalin-wika para sa mga taong hindi nagsasalita ng Ingles ay hinahangad o kung ang isang natatanging kaluwagan ay hinahangad alinsunod sa Batas sa mga Amerikanong May Kapansanan, mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 oras bago ang pulong ng Komisyon sa Karta. Si desea una interpretación en otro idioma para las personas que no hablan inglés o si se desea una adaptación especial de acuerdo con la Ley de Estadounidenses con Discapacidad, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión de Estatutos.

If language translation of the Commission agenda and minutes for non-English speaking persons is desired please make your request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Commission meeting. Kung ang pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong ng Komisyon. Si desea obtener la traducción lingüística de la agenda y las actas de la Comisión para las personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión.


REGULAR MEETING OF THURSDAY, MARCH 15, 2018, AT 9:00 A.M. LONG BEACH WATER DEPARTMENT, ADMINISTRATION BUILDING


1. Pledge of Allegiance 2. Public Comment:

GIVEN TO THE PUBLIC TO ADDRESS THE BOARD OF WATER COMMISSIONERS CONCERNING NON-AGENDA ITEMS AND OTHER ITEMS WITHIN THE JURISDICTION OF THE BOARD. EACH PERSON WILL BE ALLOWED FIVE MINUTES UNLESS EXTENDED BY THE BOARD.

3. Approval of Minutes – February 1, 2018 4. President’s Report

• Robert Shannon, President, Board of Water Commissioners 5. General Manager’s Report

• Christopher J. Garner, General Manager

6. Consent Calendar: a. Approval of Transfer of Funds by Journal Entry Dated March 15, 2018

7. Authorization to sponsor the Rancho Los Cerritos Mud Mania event on Sunday, July 8, 2018 at the Rancho Los Cerritos Historic Site • Christopher J. Garner, General Manager

8. The following item was held over from the March 1, 2018 Regular Meeting:

18. Overview of Lawn to Garden Survey and Outreach • Krista Reger, Conservation Specialist

9. Government & Public Affairs Report

• Kaylee Weatherly, Public Information Officer 10. Consider Standing Committee Referrals

• Robert Shannon, President, Board of Water Commissioners 11. New Business 12. Balance of Board Operations Yard Facilities Tour

• Tai Tseng, Deputy General Manager - Operations 13. Adjournment to the next Regular Meeting, Thursday, March 29, 2018, at 9:00 a.m. in

the Board Room at 1800 E. Wardlow Road, Long Beach, CA

March 15, 2018 Page 2 Written materials relating to any item on the Commission's agenda which are submitted to the Commission after distribution of the agenda packet are available for public inspection at the Water Department Administration Offices located at 1800 E. Wardlow Road, Long Beach, CA 90807. If language interpretation for non-English speaking persons is desired or if a special accommodation is desired pursuant to the Americans with Disabilities Act, please make your request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Charter Commission meeting. Kung ang pasalitang pagsasalin-wika para sa mga taong hindi nagsasalita ng Ingles ay hinahangad o kung ang isang natatanging kaluwagan ay hinahangad alinsunod sa Batas sa mga Amerikanong May Kapansanan, mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 oras bago ang pulong ng Komisyon sa Karta. Si desea una interpretación en otro idioma para las personas que no hablan inglés o si se desea una adaptación especial de acuerdo con la Ley de Estadounidenses con Discapacidad, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión de Estatutos.


MINUTES

REGULAR MEETING OF THE BOARD OF WATER COMMISSIONERS LONG BEACH, CALIFORNIA

FEBRUARY 1, 2018

The Board of Water Commissioners of the City of Long Beach met in the Board Room at the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on February 1, 2018. The meeting was called to order at 9:00 a.m. by President Shannon .PRESENT: Robert Shannon Commissioner Gloria Cordero Commissioner Harry Saltzgaver Commissioner Frank Martinez Commissioner Richard Anthony Deputy City Attorney Christopher J. Garner General Manager Sandra L. Fox Executive Assistant to the Board of Water Commissioners B. Anatole Falagan Assistant General

Manager Lana Haddad Director of

Government & Public Affairs Paul T. Fujita Director of Finance Robert Verceles Acting Director of Engineering Dynna Long Office Administrator Doug McKee Treatment Operations

Superintendent

Dean Wang Conservation Specialist

Greg Sorensen Manager of Budget and Rates

Evana Gendron Business Systems Specialist IV

Rick Gonzalez Administrative Analyst III

Cynthia Andrews-Tate Water Laboratory Manager

Patrizia Hall Manager, Engineering Tommy Faavae IBEW Local Union 11 Diego Gomez IBEW Local Union 11 Robb Brink Microgrid Solutions Jake Monroe Microgrid Solutions Susan Kennedy Microgrid Solutions Michael Jimenez Water Treatment

Operator

Abelardo Rendon Manager, Engineering Kaylee Weatherly Public Information Officer Ken Bott Manager, Administration ABSENT: Arthur Levine Commissioner (EXCUSED) Tai Tseng Deputy General Manager – Operations Jennifer Rojas Superintendent Sewer Operations Robert Katzenberger Superintendent Water Services Liza Gutierrez Manager, Support Services

Krista Reger Conservation Specialist Jenyffer Vasquez Assistant Administrative Analyst James Morgutia Assistant Administrative Analyst

1. PLEDGE OF ALLEGIANCE

Michael Jimenez Employee of the Year for Water Treatment led the Board and audience in the Pledge of Allegiance.

Board of Water Commissioners January 4, 2018 Page 2 2. PUBLIC COMMENT

President Shannon opened the public comment period. Mr. Tommy Faavae of IBEW Local Union 11 spoke about the Board considering a

future agenda item regarding Project Labor Agreements (PLA). He urged the Board to consider discussions regarding this topic, noting that Public Works and the Port had adopted PLAs.

President Shannon noted this was a timely comment as the Board intended to

agendize discussions regarding PLAs and prevailing wages in the future. As there were no further requests to address the Board on non-agenda items, the

public comment period was closed. 3. APPROVAL OF MINUTES – DECEMBER 21, 2017 President Shannon called for a motion to approve the minutes.

Commissioner Cordero made a motion to approve the minutes of December 21, 2017. Commissioner Saltzgaver seconded the motion. President Shannon called for the vote. The motion carried with 4 yes, 1 absent vote.

4. REVIEW BOARD MEETING SCHEDULE FOR MARCH 2018

• Robert Shannon, President, Board of Water Commissioners

President Shannon reviewed the March 2018 Board calendar. President Shannon confirmed the March 2018 Board meeting schedule as follows: Thursday, March 1, 2018 – Regular Board Meeting – 9:00 A.M. Thursday, March 15, 2018 – Regular Board Meeting – 9:00 A.M. Thursday, March 29, 2018 – Regular Board Meeting – 9:00 A.M.

President Shannon called for any Commission comments regarding the calendar item. 5. PRESIDENT’S REPORT

• Robert Shannon, President, Board of Water Commissioners President Shannon advised he had no report.

Board of Water Commissioners January 4, 2018 Page 3 6. GENERAL MANAGER’S REPORT


President Shannon called on Mr. Garner for his report.

EMPLOYEE OF THE YEAR HIGHLIGHT – MICHAEL JIMENEZ – WATER TREATMENT

Mr. Garner advised the Board that the Employee of the Year for Water Treatment would be highlighted. Mr. Garner introduced Doug McKee, supervisor of Mr. Michael Jimenez, Water Treatment Operator. Note: Mr. Anthony joined the meeting at 9:13 A.M. Mr. McKee provided an introduction of Mr. Jimenez and his job description. Mr. Garner called on Mr. Jimenez who received a round of applause from the Board and audience. Mr. Jimenez commented on his career background with the Water Department and thanked staff and the Board for this recognition. The Board members made congratulatory comments. Mr. Garner also made congratulatory comments, and noted that Mr. Jimenez’s nomination had received overwhelming support from the treatment plant staff regarding his award.

UPDATE ON LEAD TESTING FOR LONG BEACH PUBLIC SCHOOLS

Mr. Garner called on Ms. Andrews-Tate for her report. She provided a presentation on the mandated (AB746) lead testing program for Long Beach public schools – K-12. Mr. Garner advised that LBWD was also reaching out to any private schools within the city to offer this testing to them also. He noted there was no cost to the schools for this testing.

VERDEXCHANGE CONFERENCE – LOS ANGELES Mr. Garner reported that he had attended the two-day VerdExchange Conference in Los Angeles on January 29th and 30th. He noted that Mr. Falagan and Mr. Tseng had also attended this conference. He shared a copy of the conference agenda with the Board members. He encouraged the Board to attend this conference at a future date. He noted the topics included in the conference were regarding water, energy and transportation.

Board of Water Commissioners January 4, 2018 Page 4

ELECTION TO CALIFORNIA MUNICIPAL UTILITIES ASSOCIATION (CMUA) BOARD

Mr. Garner advised the Board that he had recently been elected as Vice President for the CMUA Board. Commissioner Martinez advised he thought it would be valuable for the Board to consider attending future VerdExchange conferences, and asked that this be added to the Board’s suggested list of yearly conferences. There was general discussion regarding the Board’s list of available conferences.

FIRST QUARTER FINANCIAL REPORT Mr. Garner advised the Board that a copy of the first quarter financial report had been included in their cubby folders. He noted there was nothing of significance to point out. President Shannon called for any public comment. Hearing none he moved on in the agenda. 7. UNFINISHED BUSINESS: THE FOLLOWING ITEM WAS HELD OVER FROM THE

JANUARY 25, 2018 SPECIAL MEETING 3. DISCUSS THE PROVISIONS OF ENERGY MANAGEMENT SERVICES

AGREEMENT (WD-3342) BY AND BETWEEN THE BOARD AND ADVANCED MICROGRID SOLUTIONS, INC., AND CONSIDER THE AUTHORIZATION OF AMENDMENTS OR OTHER ACTIONS RELATED THERETO • Tai Tseng, Deputy General Manager - Operations

President Shannon announced agenda item 7. He reported it was the intention of the

Board to hold this item over for two weeks with the intention of reaching a compromised solution regarding this issue.

Ms. Susan Kennedy of Microgrid Solutions was introduced and invited to comment. Ms. Kennedy apologized for the confusion regarding the prevailing wage issue associated with the project. She noted that AMS would join IBEW to obtain state recognition from the DIR for the battery storage technology to be applicable for payment of prevailing wage law. She commented on the adjustment requested to the project termination values. She noted this was a leading-edge project also in the area of debt recovery, and the central issue was the terms associated with early termination. She reported the lenders were seeking mitigation against their out-of-pocket costs associated with termination for convenience. She advised the item was being held over to continue the negotiations on the early termination clause.

Board of Water Commissioners January 4, 2018 Page 5 President Shannon noted the reasoning behind holding over the item an additional two weeks was to allow LBWD and AMS to continue negotiations regarding the early termination figures. President Shannon called for a motion to hold this item over for two weeks.

Commissioner Martinez made a motion to hold the Unfinished Business item: Discuss the provisions of Energy Management Services Agreement (WD-3342) by and between the Board and Advanced Microgrid Solutions, Inc., and consider the authorization of amendments or other actions related thereto, for two weeks. Commissioner Cordero seconded the motion. President Shannon called for the vote. The motion carried with a 4 yes, 1 absent

vote. 8. AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH

WOOD RODGERS, INC., TO PROVIDE ENGINEERING DESIGN SERVICES FOR EQUIPMENT AND WELLHEAD TREATMENT AT 3665 DELTA AVENUE, LONG BEACH, IN AN AMOUNT NOT-TO-EXCEED $307,224.00 • Robert J. Verceles, Acting Director of Engineering

President Shannon introduced agenda item 8. and called on Mr. Verceles for a staff

report. Mr. Verceles had Mr. Rendon, Engineering Manager provide an overview of the project. President Shannon called for any Commission comments. Commissioner Martinez inquired why four of the respondents declined to bid. Mr. Rendon provided an explanation.

Commissioner Cordero made a motion to authorize the General Manager to execute an Agreement with Wood Rodgers, Inc., to provide engineering design services for equipment and wellhead treatment at 3665 Delta Avenue, Long Beach, in an amount not-to-exceed $307,224.00. Commissioner Saltzgaver seconded the motion. President Shannon called for the Roll Call vote.

A Roll Call vote was taken as follows:


AYES: COMMISSIONERS: HARRY SALTZGAVER; FRANK MARTINEZ; GLORIA CORDERO ROBERT SHANNON

NOES: COMMISSIONERS: NONE ABSENT: COMMISSIONERS: ART LEVINE ABSTAIN: COMMISSIONERS: NONE The motion carried with a 4 yes vote, with1 absent.

President Shannon noted he had forgotten to call for public comment. He then called for any public comment; hearing none he moved on in the agenda. 9. AUTHORIZATION TO ATTEND AND SPONSOR THE GOODWILL POWER OF

WORK AWARDS DINNER, HONORING DOUG HAUBERT, ESQ. AND FELTON WILLIAMS AT THE LONG BEACH CONVENTION CENTER PACIFIC BALLROOM IN LONG BEACH, CALIFORNIA, FEBRUARY 28, 2018 • Christopher J. Garner, General Manager

President Shannon introduced agenda item 9. and called on Mr. Garner for a staff

report. Mr. Garner provided a summary of the event, noting a requested sponsorship level of $3,500. President Shannon spoke in support of the event, and noted that it complies with the standards set in the Board policy regarding sponsorships. President Shannon called for a motion.

Commissioner Martinez made a motion to authorize the Board to attend and sponsor the Goodwill Power of Work Awards Dinner, honoring Doug Haubert, Esq. and Felton Williams at the Long Beach Convention Center Pacific Ballroom in Long Beach, California, February 28, 2018 in the amount of $3,500. Commissioner Cordero seconded the motion.

Commissioner Saltzgaver asked the City of Attorney if there was a conflict for him to vote on this item since he is a member of the Goodwill Board. The City Attorney advised if he does not receive a stipend as a member there would be no conflict. President Shannon called for the vote. The motion carried with a 4 yes, 1 absent vote.


10. ADOPT RESOLUTION WD-1385 AUTHORIZING THE GENERAL MANAGER TO ENTER INTO A COOPERATIVE PURCHASING AGREEMENT WITH NEOPOST USA, UNDER THE PURCHASE CONDITIONS SPECIFIED IN THE EXISTING NASPO (NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIALS) COOPERATIVE PURCHASING CONTRACT NO. ADSPO16-169901 FOR THE LEASE OF MAIL POSTAGE EQUIPMENT AND PURCHASE OF RELATED SUPPLIES AND MATERIALS FOR AN AMOUNT NOT TO EXCEED $15,000 TOTAL FOR THE 5-YEAR PERIOD • B. Anatole Falagan, Assistant General Manager

President Shannon introduced agenda item 10. and called on Mr. Falagan for a staff

report. Mr. Falagan advised that Mr. Bott would provide the report. Mr. Bott provided background information related to the purchase. President Shannon called for any public comment. Hearing none he called for any Commissioner comments. Commissioner Saltzgaver commented on the decline in the use of postage. Mr. Falagan responded to this comment.

Hearing no further comments, President Shannon called for a motion.

Commissioner Saltzgaver made a motion to adopt Resolution WD-1385 authorizing the General Manager to enter into a Cooperative Purchasing Agreement with Neopost USA, under the purchase conditions specified in the existing NASPO (National Association of State Procurement Officials) Cooperative Purchasing Contract No. ADSPO16-169901 for the lease of mail postage equipment and purchase of related supplies and materials for an amount not to exceed $15,000 total for the 5-year period. Commissioner Martinez seconded the motion. President Shannon called for the Roll Call vote.


AYES: COMMISSIONERS: HARRY SALTZGAVER;

FRANK MARTINEZ; GLORIA CORDERO ROBERT SHANNON



11. AUTHORIZE THE GENERAL MANAGER TO EXECUTE A DEVELOPER’S AGREEMENT WITH PROLOGIS, L.P. FOR THE RELOCATION OF EXISTING WATER AND SEWER MAINS AND CONSTRUCTION OF WATER AND SEWER SERVICE CONNECTIONS AND APPURTENANCES FOR THE CALIFORNIA STATE UNIVERSITY, LONG BEACH TECHNOLOGY PARK DEVELOPMENT LOCATED AT 1901 W. PACIFIC COAST HIGHWAY • Robert Verceles, Acting Director of Engineering


report. Mr. Verceles called on Ms. Hall to make the presentation. Ms. Hall provided a summary of the project and a review of its location. She advised that once the items had been installed they would be turned over to the Long Beach Water Department as an easement. President Shannon called for any Commission comments. Hearing none he called for any public comment. He then called for a motion.

Commissioner Martinez made a motion to authorize the General Manager to execute a Developer’s Agreement with Prologis, L.P. for the Relocation of Existing Water and Sewer Mains and Construction of Water and Sewer Service Connections and Appurtenances for the California State University, Long Beach Technology Park Development located at 1901 W. Pacific Coast Highway. Commissioner Saltzgaver seconded the motion. President Shannon then called for the vote. The motion carried with a 4 yes, 1 absent

vote.

12. ADOPT RESOLUTION WD-1386 AUTHORIZING AN AMENDMENT TO THE TERMS OF COMPENSATION FOR THE GENERAL MANAGER • Robert Shannon, President, Board of Water Commissioners

President Shannon introduced agenda item 12. He then called for any Commissioner comments. Hearing none he called for a motion. Commissioner Cordero made a motion to Adopt Resolution WD-1386 authorizing an amendment to the terms of compensation for the General Manager and approve a salary increase equal to two percent (2%) effective as of February 3, 2018, resulting in an increased total annual salary equal to $278,460. Commissioner Martinez seconded the motion. President Shannon then called for the Roll Call vote.



AYES: COMMISSIONERS: HARRY SALTZGAVER; FRANK MARTINEZ; GLORIA CORDERO ROBERT SHANNON


13. GRANT CONSULTANT UPDATE

• Dean Wang, Conservation Specialist

Mr. Wang provided a grant consultant update, and provided the Board with copies of a chart outlining potential grant pursuits being considered by the Long Beach Water Department.

President Shannon inquired about the grant authorizations for the grants listed on the

handout. Mr. Wang advised that not all grants required specific Board authorization. He did advise that all grants listed in the handout would require Board authorization, and would be brought back to the Board for approval as necessary. Mr. Falagan added, that many times part of the application process requires a resolution from the Board. President Shannon expressed concern that all grant applications should come before the Board for approval. Mr. Wang commented that a lot of the larger grants do not cover all the costs of the project, so in that instance the agency supplying the grant wants to know that the Board has approved for the department to fund 50% of the project costs not covered by the grant. He advised that in the instance of some of the smaller grants there is no requirement for matching funds. President Shannon inquired what threshold would be considered a smaller grant. Mr. Wang advised between $10,000 to $20,000 grants would be considered smaller grants. There were comments made regarding the previous grant LBWD received for the spray valve nozzle program.

Board of Water Commissioners January 4, 2018 Page 10 President Shannon advised that all grant applications needed to come to the Board; and advised in some instances they would be informational items only, not requiring Board approval. Mr. Garner commented on the grant listed for LBMUST, and provided background information regarding this grant. He reminded the Board that this is a Public Works project, but that LBWD would be seeking funds regarding potential reclaimed water from that project. President Shannon called for any public comment. Commissioner Saltzgaver expressed concerns regarding potential programs that were initially funded through grant programs, but that LBWD would then in the future be called upon to continue to fund the program without grant funding. He noted this could have budget implications. Commissioner Cordero inquired if LBWD works with the department’s state and federal lobbyists when looking for grants similar to the ones listed in the handout. Staff responded that when appropriate, both legislative advocacy representatives are contacted and outreach is made on behalf of the proposed projects. Commissioner Cordero also inquired if there is a role for the Board to play before grant considerations are made. Mr. Falagan responded and noted that when new programs are being created using grant funding there are certain set guidelines to be followed. He noted that earmarks in the federal budget are no longer allowed so lobbying opportunities for funding is no longer available to the department. He also spoke about funding that has been established in the recent state water bonds. President Shannon called for any other Commission comments. Hearing none, he called for any public comment. There was no public comment regarding this item.

14. UPDATE ON DEPARTMENT SPACE PLANNING • Ken Bott, Manager - Administration

Mr. Bott provided an update to the Board that included the following topics: • Provided background on the historical perspective on space planning • Reviewed current staffing levels and available office space • Provided an update on addressing intermediate space planning needs • Also provided a look ahead to long range space planning needs for the

department


• Reviewed recent work completed in the Administration Building: o Human Resources – Renovation Project (first floor) o Construction Inspection Group (third floor) o Conference Room (third floor) o Water Resources (fourth floor)

• Noted organizational changes and how those affected available work station availability

• Reviewed space limitation impacts o Lack of space needed for new employees o Work flor inefficiencies o Projects/programs impacted o Existing employees remain in sub-par conditions o Further amplified impact to transient work base

• Provided background information on conceptional designs and costs estimates regarding proposed changes to the Administration and OSC buildings

• Provided information on long range planning o Necessary intermediate solutions o Office space still exhausted

▪ No available space for growth ▪ Limits ability to engage in internships/temporary workers ▪ Long range organizational shifts impracticable

• Reported that staff would return to the Board to discuss long term space planning options

President Shannon called for any public comment regarding this agenda item.

Hearing none he called for any Commissioner comments. Commissioner Martinez commented on productivity levels related to office space and retention of employees. He advised that the costs for the suggested changes appeared to be well within budget. He advised he was in support of all the suggested changes. President Shannon inquired if there was any plan to remodel the Board room in the future. Mr. Garner advised that he would like to see some changes made that would improve the audience seating. He advised this would be something that staff could speak with the architect about. Mr. Garner also mentioned that in the long-term that staff should consider working with other departments, and possibly sharing space in an off-site building. Mr. Falagan spoke about comments made by the architect that in the current administration building they were limited to making cosmetic changes, since any structural changes would automatically trigger seismic and ADA requirements for the entire building. Mr. Bott thanked Mr. Gonzalez for all his hard work in assisting with the space planning efforts.


15. GOVERNMENT & PUBLIC AFFAIRS REPORT • Lana J. Haddad, Director of Government and Public Affairs

Ms. Haddad provided an update on Capital Day legislative visits that she made earlier

in the week in conjunction with the California Municipal Utilities Association meeting. She also noted the upcoming MWD Diamond Valley Lake inspection trip that would

be taking place February 2nd. She advised that due to a recent Board member cancellation that only Commissioner Cordero would be making the trip as the representative from the Board.

She announced the next one-day MWD inspection trip would be at the Weymouth

plant in La Verne, and advised this was tentatively scheduled for mid-May. She reported that staff would be returning at a later meeting regarding the

department’s website redesign, and would be seeking the Board’s feedback on priorities and subjects the Board would like to see included on the revised department website. Ms. Weatherly provided a report on the Community Engagement year in review. The report included the following topics and information:

She reported that the public affairs group had had a very busy and successful year in community engagement and provided the Board with a few highlights of the outreach accomplishments.

• Launched Speaker’s Bureau that has allowed the department o increase a

presence at community events • Launched LiveH2OLB Campaign to help the city residents and businesses

continue their water use efficiency habits and create a long-term behavior change

• Launched website redesign • New state lobbying services contract • Continued branding refresh to update and refresh the LBWD brand and core

messages • Held 6th Annual L2G Tour and first-ever Festival; over 2,500 registrants last year

attended the tour, and about 100 community members were present at the ribbon-cutting ceremony for the updated conservation garden ceremony and the festival. She reported that staff was working on plans for this year’s tour & festival

• Hosted 20th Anniversary Groundwater Treatment Plant Celebration where the department commemorated the anniversary of the plant that contributes to the reliability and resiliency of our city


• Introduced new social media direction that provides two-way engagement with

department followers, use of Conservin’ Mervyn 3D design in social media and education programs

Partnerships: Created and strengthened many partnerships throughout the community including; • Aquarium of the Pacific – sponsorship of the watershed exhibit • Grades of Green – water conservation challenge in 11 LB schools • CSULB – partnership with Beach Sports, developed PSA-style video with

athletes in movie theaters November – March • MOLAA – Dia de los Muertos festival participation and continued discussions

about how to strengthen our relationship • Discovery Cube - 10,753 fourth, fifth and sixth grade LBUSD students educated

about water supply, efficiency and conservation

Community Presentations: • Staff made multiple presentations to various groups throughout the community,

a few of were also attended by the Board, including; o Temple Israel, Downtown LB Lions Club & the Long Beach Health

Department’s Public Health Conference

Education: She noted the department was also very active with the education programs and assemblies including; • Chavez Elementary Career Day – sewer ops division also presented • Council District 7 Presentation to 8th Grade Classes • Presentation to FLL Robotics Team • Solar Cup Presentations and Tours of Water Department facilities

Events: Ms. Weatherly also noted the department had a community presence at key events through the city, with the help of the newly formed Speaker’s Bureau. These were a few key events the department participated in; • State of the City • Green Prize Festival • Rancho Los Cerritos Mud Mania • Ready LB Disaster Preparedness • Council Districts 7, 8 and 9 community events • Bixby Knolls First Fridays, Aquarium co-tabling • Beach Streets Uptown


• MOLAA Dia de Los Muertos Festival • Veterans Day Celebration • Belmont Shore Christmas Parade • Daisy Lane Christmas Parade

Social Media: Ms. Weatherly provides the following information regarding the department’s social media platforms; noting they had grown exponentially and have really allowed the opportunity to bring a voice to the department. • 600 posts across Facebook, Instagram and Twitter • 7,000 likes across platforms; 112% increase in likes from last year • 8,000 total engagements with community members on social media; 118% increase in engagement from last year • 715 shares of our content to make our message very far-reaching

Industry Associations: She also reported that the support for the industry associations the department is a part of to grow the department’s network and name for Long Beach Water. • CAPIO panel participation – Community Engagement • ACWA panel participation – Prop 218 & Networking • Hosted CMUA Strategic Outlook Meeting at Groundwater Treatment Plant • Hosted SCWC Strategic Planning Meeting, Participated on Regional Panel on

Community Outreach

Awards: She reported that Long Beach Water was the recipient of multiple community engagement awards during the past year including; • CAPIO – California Association of Public Information Officials

Award of Excellence; Most Innovative Communications for our Conservin’ Mervyn videogame & Data Visualization/Infographics for our outdoor watering schedule graphic

• Hermes Award Platinum; Brand Identity Guidelines Book

• City of Long Beach Certified Blue Restaurant Program – Innovative Partnership

President Shannon called for any public comment regarding agenda item number 15. He then called for any Commissioner comments. The Commissioners made appreciative comments regarding the department’s outreach

efforts.

Board of Water Commissioners January 4, 2018 Page 15 Commissioner Saltzgaver inquired if the department planned on resurrecting the Water Ambassador program. Mr. Garner advised that the department was focusing on using department staff as ambassadors, rather than relying on volunteers from the community for staffing events. He spoke about the creation of the department’s new Speaker’s Bureau, and reported that quite a few people had signed up to take part in this program. Commissioner Cordero spoke in support of using department staff in this role. Mr. Garner complimented Ms. Weatherly as a representative for the department; noting that he has received nothing but positive comments from other city staff regarding her efforts on behalf of the department.

16. CONSIDER STANDING COMMITTEE REFERRALS • Robert Shannon, President, Board of Water Commissioners

President Shannon called for any Committee referrals. He reported that the Commission Handbook committee still needed to set a date for

their first meeting, and noted he would work with Commissioner Saltzgaver in scheduling this meeting.

He also noted that a meeting needed to be scheduled for the Charter Amendment Ad

Hoc committee. Mr. Falagan advised that staff would work with President Shannon in setting this meeting date.

Commissioner Saltzgaver requested that a Finance Committee meeting be scheduled to review first quarter financial data and the budget calendar for the new fiscal year. Mr. Anthony advised he would take Commissioner Saltzgaver’s request as a motion to refer the items mentioned to the Finance Committee.

Commissioner Saltzgaver made a motion to refer a review of first quarter financial data, and a review of the budget calendar to the Finance Committee. Commissioner Martinez seconded the motion. President Shannon called for the vote. The motion carried with a 4 yes, 1 absent vote.

17. NEW BUSINESS President Shannon called for a motion to excuse Commissioner Levine from the February 1, 2018 Board meeting.


Commissioner Cordero made a motion to excuse Commissioner Levine from the February 1, 2018 Board meeting. Commissioner Martinez seconded the motion.

President Shannon called for the vote. The motion carried with a 4 yes, 1 absent vote. President Shannon requested that staff take immediate steps to agendize an item on an upcoming agenda to discuss Project Labor Agreements and prevailing wage. President Shannon requested that staff set a date for the balance of the Operations Yard tour for the Board. President Shannon called for any other new business. Hearing none he moved on to adjournment of the meeting.

18. ADJOURNMENT

There being no further business to come before the Board, President Shannon adjourned the regular meeting at 10:24 a.m. to the next regular meeting for the Water Commission to be held February 15, 2018 at 9:00 a.m., in the Board Room of the Administration Building, 1800 E. Wardlow Road, in Long Beach, California.

_____________________________________ Harry Saltzgaver, Secretary Attest: ___________________________ Robert Shannon, President

ITEM 4.

A VERBAL PRESENTATION

WILL BE MADE AT BOARD MEETING

PRESIDENT’S REPORT

ITEM 5.



GENERAL MANAGER’S REPORT

1

Long Beach Fire Department Pump Pod

The Pump-Pod DRAFTS Unit was originally created as a mobile training unit for drafting and pumping evolutions.

Traditionally, effective Firefighter training and testing required the department to flow large quantities of potable water, that was never recovered. Due to extreme drought conditions, the department responded by reducing the amount of training opportunities and time on task for these types of exercises. This resulted in the loss of valuable training hours.

Still, Firefighters must ideally train the same way we fight fire. By recycling all the water used for these exercises, the department can provide effective, real life training scenarios. The Pump-Pod DRAFTS Unit allows us to virtually flow unlimited amounts of water through the recycling system without wasting our precious water resource.

Water Efficient Landscape Survey

Presented by Andrea Antony

March 1, 2018

Community Engagement Events Update

3/1/2018 | 2

CSULB Basketball Game – LiveH2OLB Night

• Thursday, February 15

• Tabling opportunity as a part of our CSULB Beach Athletics partnership• One-song shower selfie booth contest to win a waterproof Bluetooth speaker

• Provided LiveH2OLB campaign-customized long sleeves for first 100 students

• PSA video highlighted twice during game (all athletic events in Pyramid)

• Campaign advertisements throughout game (all athletic events in Pyramid)

3/1/2018 | 3

LiveH2OLB Customized Long Sleeve

3/1/2018 | 4

One-Song Shower Selfie Contest Winner

3/1/2018 | 5

One-Song Shower Selfie Booth

3/1/2018 | 6

LiveH2OLB Advertisements in Walter Pyramid

3/1/2018 | 7

McBride High School STEM Careers Expo• Wednesday, February 21

• Administration/Engineering coordination

• Partnered with City’s Gas & Oil and Public Works to showcase all STEM career opportunities with City of Long Beach

• Customized poster board for each department highlighting different career points of interest

3/1/2018 | 8

A Look Ahead: Spring Events • CSULB Baseball Game • Second LiveH2OLB Night

• Originally scheduled game rained out; TBD on rescheduled game

• Customized long sleeve for first 100 attendees

• One-song shower selfie booth contest

3/1/2018 | 9

A Look Ahead: Spring Events • 2nd Council District Sustainability & Environmental Health Fair

• Saturday, March 24

• MOLAA Jazz Festival & Spring Celebration • Sunday, April 8

• CSULB Green Generations Mixer• Thursday, April 19

• Aquarium’s Earth Day Festival • Saturday, April 21

3/1/2018 | 10

Save the Date – 7th Annual L2G Tour & Festival

Saturday, May 19 Tour: 9 a.m. – 1 p.m.

Festival: 11 a.m. – 2 p.m.

Featuring:30 L2G Homes

Sustainability Resource Fair Certified Blue Restaurants

2

Background- What is CBSM?

- “Community-based social marketing”- Employs tactics to appeal to community values or redefine or create new

community values

- Tactics employed in CBSM- Dependent on barrier or motivation targeting

- Toolbox developed by California Water Efficiency Partnership (CalWEP), East Bay Municipal Water District (EBMUD), CivicSpark, Action Research, and California Data Collaborative in 2016/17- Market Transformation Framework

3

CBSM Marketing Framework

Survey• Barriers • Motivations

ValuesEx)

• Social norms• Affordability

StrategiesEx)

• Influencer• Property value

trends

4

Background

- CalWEP interested in partnering with agencies to pilot test the toolbox- LBWD approached as possible pilot site- Staff interested in understanding low Lawn to Garden participation in

certain areas of Long Beach

- Looking to identify barriers to and motivations for converting to a water-wise landscape

5

Toolbox Part 1 - Survey Outreach

- Done in partnership with CalWEP, EBMUD, and Rancho California Water District (Rancho)

- All agencies interested in seeing how to better engage with community members around landscape redesign programs- Why is traditional outreach not working in certain neighborhoods?

6

Target Audience

- Decided on sample of 8,043 community members who live in single family residences

- 4,399 high water users in target zip codes

- 4,084 average water users in target neighborhoods

7

The Survey

8

The Survey

- Created a pre-notification postcard to alert recipients to keep an eye out for the survey in their email

- Shared with Rancho, who also mailed it out to their recipients

9

The Survey

Here at the Long Beach Water Department, we value your opinions and are always looking for your feedback. Therefore, we joined with the California Water Efficiency Partnership, East Bay Municipal Utility District, and Rancho California Water District to conduct a survey on how community members like you feel about water efficient landscapes and gardens. Your participation will help us in our mission to better serve your community.

This survey will take 10 minutes of your time, and responses are confidential and will only be used for this survey. Any identifying information will only be used to prevent you from receiving a duplicate survey. We’d love to hear from you before December 8th!

Questions? Please contact Andrea Antony at 562.400.1395 or [email protected]

Thank you for your participation!

Long Beach Water Department1800 E Wardlow RdLong Beach CA 90807E: [email protected]

10

The Survey

- Sent out 11/13

- Reminders sent 11/24 and 12/6

- Survey closed 12/11

11

The Survey

12

The Survey

- 1045 responses, 687 of those currently have lawns and were analyzed

- Goal was minimum 400 responses

13

Results

8.04

6.397.01

4.42

0

1

2

3

4

5

6

7

8

9

10

I’d save money on my water bill.

I'd spend less timemaintaining my yard.

It could increase thevalue of my home.

My neighbors wouldcompliment me for my

yard.

Wei

ghte

d Av

erag

eBenefits associated with replacing grass lawns with water-wise landscapes

14

Results

8.04 8.50

6.49 6.89

0

1

2

3

4

5

6

7

8

9

10

I would help theenvironment.

I would save water. I would help enhance thecharacter of myneighborhood.

I would help createhabitat and food for birds

& pollinators

Wei

ghte

d Av

erag

eBenefits associated with water-wise landscapes

15

Results

6.40

4.92

6.65 6.78

0

1

2

3

4

5

6

7

8

9

10

I like water-wiselandscapes.

I prefer water-wiselandscapes over

traditional grass lawns.

I am interested inwater-wise landscapes.

I am satisfied with mylandscape the way it is.

Wei

ghte

d Av

erag

e Agreement with these opinions about water-wise landscapes

16

Results

5.564.81

4.12

0

1

2

3

4

5

6

7

8

9

10

Having a lawn is moreimportant to me than having a

water-wise landscape.

I am willing to pay high waterbills in order to have a green

lawn.

My yard is currently water-wise.

Wei

ghte

d Av

erag

eAgreement with these opinions about water-wise landscapes

17

Next Steps

- Work with Action Research to do more detailed analysis

- Identify barriers, benefits and motivators for participation

- Identify how residents receive information and knowledge gaps

18

Next Steps

- Use these results to inform a CBSM marketing plan tailored for Long Beach and its residents

- CBSM program will be based on one primary strategy (ex: commitment or social norms)- Decided in collaboration with LBWD

- Action Research will provide program design- Identify best communication channels- Ex: testimonial to speak to a social norm

19

Next Steps

- This information will be translated into a white paper housed on the CalWEP website

- An additional paper will be completed as an “end of year” report for CivicSpark outlining the details of this project

- Results to be submitted to conferences and journals for presentations and publication

20

Next Steps

Milestones and Delivery Dates

Survey Opened

Survey Closed

CalWEPWhite Paper

CBSM Implement

CBSM Evaluation

CivicSpark Summary Report

Action Research Summary Report

WSI Conference

11/13 12/11 3/30 4/15 7/15 8/10 9/1 10/3

21

Lawn to Garden

Thank you

2

Thee Pump-Pod DRAFTS unit allows for infinite flexibility for Firefighter Training and Testing, examples include:• Drafting Training• Hose, Nozzle and Appliance Testing• Practice for promotional exams• Conducting promotional exams• Small and large diameter handline evolutions

The Long Beach Fire Department would like to thank the Long Beach Water Department and the Metropolitian Water District for their generous support in this acquisition.

Long Beach Fire Department Pump Pod

http://pumppodusa.com/wp-content/uploads/2015/07/DRAFTS-Unit-recycles-water.jpg

ITEM 8. HELD OVER FROM 3/1/2018

BOARD MTG.



OVERVIEW OF LAWN TO GARDEN SURVEY AND

OUTREACH

ITEM 9.



GOVERNMENT & PUBLIC

AFFAIRS UPDATE

ITEM 10.



CONSIDER STANDING

COMMITTEE REFERRALS

Balance of Board of Water Commissioner’s Operations Tour

March 15, 2018

1. 9:30 Meet in Board Conference Room (Note: tour will commence immediately following end of Board meeting)

2. Walk to Administration Building – Adjourn Meeting


FINANCE COMMITTEE COMMISSIONER HARRY SALTZGAVER/COMMISSIONER FRANK MARTINEZ

THURSDAY, MARCH 1, 2018, AT 8:00 A.M. LONG BEACH WATER DEPARTMENT, ADMINISTRATION BUILDING


Staff:

B. Anatole Falagan 1. Call to Order 2. FY 17/18 First Quarter Financial Review 3. FY 18/19 Budget Calendar Review 3. New Business 4. Adjournment


March 1, 2018 Finance Committee Page 2 If language interpretation for non-English speaking persons is desired or if a special accommodation is desired pursuant to the Americans with Disabilities Act, please make your request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Charter Commission meeting. Kung ang pasalitang pagsasalin-wika para sa mga taong hindi nagsasalita ng Ingles ay hinahangad o kung ang isang natatanging kaluwagan ay hinahangad alinsunod sa Batas sa mga Amerikanong May Kapansanan, mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 oras bago ang pulong ng Komisyon sa Karta. Si desea una interpretación en otro idioma para las personas que no hablan inglés o si se desea una adaptación especial de acuerdo con la Ley de Estadounidenses con Discapacidad, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión de Estatutos.


FY 18

1st Quarter Financial Update

2

Water Fund Expenditures (in $1,000’s)

Budget Actuals

Water Purchases - Customers 22,207 6,432

Pump, Power & Treatment 14,566 3,012

Water Purchases - Seawater Barrier 1,020 1,176

Operations - Seawater Barrier 2,101 12

Departmental O&M 28,505 4,699

Labor 24,566 5,258

CIP 13,416 805

Total Expenditures 106,382 21,395

3

Water Fund Revenues (in $1,000’s)

Budget Actuals

Potable Sales 66,285 15,553

Reclaimed Sales 3,484 931

Daily Service Charge 24,882 6,927

Seawater Barrier Reimbursement 3,609 1,208

AMI Debt Proceeds 2,077 -

Misc Revenue 2,695 669

Total Revenue 103,031 25,288

4

Sewer Fund Expenditures (in $1,000’s)

Budget Actuals

Labor 5,149 1,035 CIP 4,046 393

Non-Personal 12,830 2,227

Total Expenditures 22,025 3,655

5

Sewer Fund Revenues (in $1,000’s)

Budget Actuals

Daily Service Charge 12,034 3,024

Volumetric Sales 6,506 1,553

Sewer Capacity Charges 350 411

Misc Revenue 111 64

Total Revenue 19,001 5,052

FY 19 Budget Calendar

2

FY 19 Budget Calendar

• April 26• Personal Services• Non-Personal Services

• May 10• Budget Workshop

• Expenditures, Revenues, Rates

• Charter Amendment requires development of dual budgets

• June 5• Charter Amendment vote

• June 21• Adopt Budget and Rates

• August 30• Prop 218 Hearing (if

needed)


REGULAR MEETING OF THURSDAY, MARCH 1, 2018, AT 9:00 A.M. LONG BEACH WATER DEPARTMENT, ADMINISTRATION BUILDING




3. Approval of Minutes – January 25, 2018 Special Meeting 4. Review Board Meeting Schedule for April 2018 & May 2018

• Robert Shannon, President, Board of Water Commissioners 5. President’s Report


• Christopher J. Garner, General Manager 7. Adopt Resolution No. WD-1387 authorizing the General Manager to sign and file all

necessary documents associated with the application for a grant agreement from the State Water Resources Control Board for the West Long Beach Advanced Treated Recycled Water Feasibility Study • B. Anatole Falagan, Assistant General Manager

8. Adopt a Resolution of the Board of Water Commissioners of the City of Long Beach

for the submission of documents to the United States Department of the Interior Bureau of Reclamation (USBR) WaterSMART Drought Response Program: Drought Resiliency Project Grants for Fiscal Year (FY) 2018 application • B. Anatole Falagan, Assistant General Manager

9. Adopt Resolution No. WD-1388 authorizing the General Manager to sign and file all

necessary documents associated with the application for a grant agreement from the State Water Resources Control Board for the LB MUST Feasibility Study • B. Anatole Falagan, Assistant General Manager

March 1, 2018 Page 2

10. Authorize the General Manager to Execute a Developer’s Agreement with Douglas Park Associates III, LLC for the Construction of a Sewer Main and Installation of Potable and Recycled Water and Sewer Service Connections and Appurtenances for the proposed Development located at 3550 E. Carson Street, 3881 McGowen Street, 3861 Worsham Avenue, and 4001 Worsham Avenue • Robert J. Verceles, Acting Director of Engineering

11. Adopt Specifications WD-16-17 for the Large Potable Water Valve Replacement

Projects – FY 2016/2017 Bellflower Boulevard and Stearns Street (EO-3389) and authorize the General Manager to sign a construction contract with Stephen Doreck Equipment Rentals, Inc. in the amount of $343,070.00 • Robert J. Verceles, Acting Director of Engineering

12. Authorize the General Manager to execute an Agreement with Carpi & Clay for

federal legislative and regulatory lobbying services for the period beginning April 1, 2018 and ending March 31, 2019 in an amount not to exceed $58,000.00, with two additional one-year term extensions contingent upon Board review and approval • B. Anatole Falagan, Assistant General Manager

13. Adopt a Support position for AB 2050 (Caballero): Small System Water Authority

Act of 2018 • B. Anatole Falagan, Assistant General Manager

14. Overview of Long Beach Water Department Property Management

• Ken Bott – Manager, Administration 15. Discussion of PLA Principles and Objectives

• B. Anatole Falagan, Assistant General Manager 16. Discussion regarding Strategic Plan Guiding Principles


17. Overview of Lawn to Garden Program Refresh • Krista Reger, Conservation Specialist

18. Overview of Lawn to Garden Survey and Outreach

• Krista Reger, Conservation Specialist 19. Government & Public Affairs Report

• Lana J. Haddad, Director of Government and Public Affairs\

March 1, 2018 Page 3

20. Consider Standing Committee Referrals

• Robert Shannon, President, Board of Water Commissioners 21. New Business 22. Adjournment to the next Regular Meeting, Thursday, March 15, 2018, at 9:00 a.m. in


Written materials relating to any item on the Commission's agenda which are submitted to the Commission after distribution of the agenda packet are available for public inspection at the Water Department Administration Offices located at 1800 E. Wardlow Road, Long Beach, CA 90807.

March 1, 2018 Page 4 If language interpretation for non-English speaking persons is desired or if a special accommodation is desired pursuant to the Americans with Disabilities Act, please make your request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Charter Commission meeting. Kung ang pasalitang pagsasalin-wika para sa mga taong hindi nagsasalita ng Ingles ay hinahangad o kung ang isang natatanging kaluwagan ay hinahangad alinsunod sa Batas sa mga Amerikanong May Kapansanan, mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 oras bago ang pulong ng Komisyon sa Karta. Si desea una interpretación en otro idioma para las personas que no hablan inglés o si se desea una adaptación especial de acuerdo con la Ley de Estadounidenses con Discapacidad, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión de Estatutos.


MINUTES

SPECIAL MEETING OF THE BOARD OF WATER COMMISSIONERS LONG BEACH, CALIFORNIA

JANUARY 25, 2018

The Board of Water Commissioners of the City of Long Beach met in the Board Room at the Administration Building, 1800 E. Wardlow Road, Long Beach, California, on January 25, 2018. The meeting was called to order at 9:00 a.m. by President Shannon. PRESENT: Robert Shannon Commissioner Gloria Cordero Commissioner Harry Saltzgaver Commissioner Frank Martinez Commissioner Richard Anthony Deputy City Attorney Christopher J. Garner General Manager Sandra L. Fox Executive Assistant to

the Board of Water Commissioners

B. Anatole Falagan Assistant General Manager

Lana Haddad Director of Government & Public Affairs

Tai Tseng Deputy General

Manager – Operations Dynna Long Office Administrator Evana Gendron Business Systems

Specialist IV Tommy Faavae IBEW Robb Brink Advanced Microgrid Solutions Jake Monroe Advanced Microgrid Solutions Beth Garfield IBEW Attorney

ABSENT: Arthur Levine Commissioner (EXCUSED) Paul T. Fujita Director of Finance Robert Verceles Acting Director of Engineering Abelardo Rendon Manager, Engineering Ken Bott Manager, Administration Monya Hawkins Manager, Information Services Jennifer Rojas Superintendent Sewer Operations

Doug McKee Treatment Operations Superintendent Kaylee Weatherly Public Information Officer Robert Katzenberger Superintendent Water Services Liza Gutierrez Manager, Support Services

Mike Salas Superintendent of Water Construction Patrizia Hall Manager, Engineering Greg Sorensen Manager of Budget and Rates

1. PLEDGE OF ALLEGIANCE Tai Tseng led the Board and audience in the Pledge of Allegiance.


President Shannon opened the public comment period. As there were no requests to address the Board on non-agenda items, the public

comment period was closed

3. DISCUSS THE PROVISIONS OF ENERGY MANAGEMENT SERVICES AGREEMENT (WD-3342) BY AND BETWEEN THE BOARD AND ADVANCED MICROGRID SOLUTIONS, INC., AND CONSIDER THE AUTHORIZATION OF AMENDMENTS OR OTHER ACTIONS RELATED THERETO • Tai Tseng, Deputy General Manager - Operations

President Shannon provided introductory comments regarding the agenda item. He

advised that the discussion would include comments regarding whether or not Advanced Microgrid Solutions, Inc. (AMS) had entered into a public works contract that would require that they pay prevailing wages.

He noted that it was his understanding that there would be speakers that would be commenting on this matter later in the proceedings. He called on Mr. Tseng for a presentation.

Mr. Tseng provided a presentation that covered the following points:

• Project background o Operational difficulties o Possible solution

• Project timeline o June 22, 2017 – RFP for Energy management services was advertised o July 7, 2017 – RFP process closed o August 3, 2017 – Board authorized proceeding with agreement o October 2, 2017 – Contract was executed o Project currently in preliminary design

• Contract framework o Reviewed specific RFP requirement language regarding California Wage

Rate requirements o Reviewed contract requirement – required contractor to comply with all

applicable law o Reviewed opt out clause included in contract

Before Mr. Monroe spoke, President Shannon announced that representatives from

IBEW would also have a chance to respond/comment on the issue. He also announced that there would not be a time limit on comments regarding this

agenda item.


Mr. Tseng called on Mr. Monroe of AMS who provided comments on the following: • Contractor assumptions for contract and potential solutions to the issue being

reviewed regarding Emergency Management Services Agreement (WD-3342). o Provided background information regarding the energy storage project. o Commented on partnership with Southern California Edison (SCE) o Advised that AMS has committed to work with union trades o Commented on AMS initial interpretation of RFP requirements regarding

prevailing wage for this project o He advised that when AMS was made aware of the importance of this

component, they had come up with a solution to address this issue by paying prevailing wage for this project. He advised AMS had agreed to pay prevailing wage without affecting the cost to the Long Beach Water Department for this project.

o He noted it is AMS company policy to use union labor whenever cost and schedule allow when prevailing wage is a requirement. He advised that AMS was committed to pay prevailing wages on this project, and any future City of Long Beach projects similar to the project under discussion.

o He commented on the original termination schedule that had been reviewed and approved by the Board for the project.

o He reviewed a chart that showed amended early termination requirements for years 1 – 10.

o He advised if LBWD were to terminate the contract early it would be a loss to the grid; a loss economically to the Long Beach Water Department, and a loss to AMS and their financiers, and a loss to Southern California Edison in their fight against greenhouse emissions.

o He reviewed the calculation of termination fees and noted they were based on revenue from SCE; incentive revenue paid out over time from the State of California.

o He noted these components were assumed by the financiers when they were considering funding this project.

At this point in the meeting President Shannon inquired if when AMS was negotiating

the contract had the issue of prevailing wage come up in those discussions. Mr. Monroe explained that when AMS had reviewed the RFP they had interpreted that this project was not subject to payment of prevailing wages. He further explained that since he was not an attorney he did not want to get any further into the background on this determination.

President Shannon commented further on how AMS had used various cost factors to complete their contract negotiations.

Mr. Monroe commented further on how AMS had made the determination to not pay prevailing wages for this specific project, due to their interpretation of the law.


He noted that since LBWD had noted the payment of prevailing wages was important that AMS had come forward with an amended proposal that would include this component and would allow the economics to work for all parties, and allow AMS to continue to build the project.

President Shannon inquired if the AMS attorney was present at the meeting. Mr. Monroe responded no.

President Shannon noted that the Department of Industrial Relations (DIR) had not yet made a ruling (in response to a City letter dated November 7, 2017) requesting a determination on whether this project would be subject to Prevailing Wage Law, but noted that AMS had proceeded with their negotiations assuming that prevailing wages would not apply to this project. He made further comments regarding AMS taking a chance that DIR might not rule in their favor; and mentioned there might be substantial penalties applied depending on the outcome of the DIR decision.

Mr. Monroe provided background information regarding the correspondence made by the City of Long Beach Labor Compliance Officer (not the LBWD) to the DIR made in November 2017. He noted that this item had now been withdrawn by the City of Long Beach, and there would not be any further pursuit of this request.

President Shannon requested that Deputy City Attorney Anthony comment regarding these issues.

Mr. Anthony provided the following comments:

• The RFP for this project did not require the payment of prevailing wages; he said that it included a clause that required the contractor to comply with all applicable law.

• The request for determination to DIR was submitted by the City of Long Beach, not the LBWD staff. He noted this letter was dated November 7, 2017, and had been pending for a while. He advised that just prior to the Board meeting he and Mr. Garner had received an e-mail stating that the City had withdrawn that request. Mr. Anthony advised he did not know all the particulars regarding this withdrawal, and noted that no one knew the procedures regarding DIR making determinations.

Mr. Monroe commented on the fact that a determination was supposed to be made by

DIR by the end of December 2017, but that had not occurred. President Shannon noted he would like to hear from the City of Long Beach representative who had sent the November 2017 letter to DIR regarding this matter.

He then called on Mr. Monroe to continue his comments. Mr. Monroe provided additional background information on AMS and their projects.

Note: Commissioner Saltzgaver left the meeting at 9:21 A.M.


President Shannon called on Commissioners for questions or comments. Commissioner Cordero commented on the City’s history with prevailing wage issues, and asked Mr. Monroe what AMS might have done differently in retrospect regarding this project.

Note: Commissioner Saltzgaver returned to the meeting at 9:23 A.M.

Mr. Monroe advised that AMS should have reviewed their decision regarding prevailing wages and this project with staff at LBWD before completing negotiations. He noted on future projects similar to this with other City departments that AMS would seek to clarify the position of all parties during the negotiations.

Commissioner Saltzgaver asked Mr. Monroe to explain what would happen to this project if AMS were to go out of business.

Mr. Monroe explained that this project was backed by Macquarie Capital, a global infrastructure bank, and that if something happened to AMS Macquarie Capital would end up owning the project, and would then be tasked in locating a new asset manager for the project. He also provided an overview regarding the financing of the project.

Commissioner Saltzgaver inquired if a performance bond applied to this project. Mr. Tseng advised that since this was a service agreement a performance bond was not required. He advised however that the contract contained a bankruptcy clause.

President Shannon commented on the previous discussion by Board members regarding termination fees when the agreement had originally been brought before the Board. He then made comments regarding the revised termination fees that are being proposed, and noted they had increased substantially.

Mr. Tseng provided a response to this inquiry noting the reason for the revised termination fees.

Mr. Monroe then provided background information regarding the financing vehicle for this type of project, and the concerns of the investors regarding early termination. He advised that financiers were not willing to fund the project based on the original termination fee schedule.

Commissioner Martinez commented about the proper language being included in RFP’s in the future to avoid any question of compliance for these types of projects in the future.

He also commented on the letter from AMS’s attorney regarding a determination that this type of project did not fall under the category required to pay prevailing wage which lead to their ultimate decision on the project. He requested that the City Attorney comment regarding this determination.


Commissioner Martinez then inquired if the tripling of some of the early termination amounts had been the result of AMS now having to pay prevailing wage for this project.

Mr. Monroe confirmed that assumption. He provided background information on how those changes had been determined and the reason for those adjustments.

President Shannon requested that the City Attorney read verbatim the clause in the agreement that relates to the issue.

Mr. Anthony first clarified that prevailing wage was not required; noting that the contract was silent on whether prevailing wage was required or not. He noted the contract required the vendor, AMS to comply with all applicable law. He noted that applicable law includes a ruling by the DIR. He advised that the current situation is that if the DIR had ruled in response to the city’s November 2017 letter stating that this type of project requires prevailing wage be paid, the LBWD contract would need to be amended requiring AMS to pay prevailing wage.

He also explained that if DIR were to decide that this type of project did not require payment of prevailing wage, then the LBWD contract would not require that, and the LBWD contractor would be free to pay non-prevailing wage. He added that AMS would not be required to pay prevailing wage, but could choose to pay prevailing wage.

Mr. Monroe advised that it was AMS’s strong preference to pay prevailing wage, and not to go to the DIR for a ruling. He noted they were committed to pay prevailing wage and moving forward with termination values that realistically represent the risk associated with terminating the contract.

Commissioner Martinez clarified that the Board had approved the original contract on August 3, 2017, and asked the City Attorney if the Board was now being asked to overturn that approval.

Mr. Anthony responded that the Board was being asked to amend the existing contract, by adding some additional provisions to the existing contract.

Mr. Anthony advised that he had been negotiating with the AMS attorney regarding language that would be included in the amended contract regarding payment of prevailing wage for this project.

Commissioner Cordero commented on the history of payment of prevailing wages in the City, and noted that even if DIR were to make a ruling that payment of prevailing wages was not necessary for this project, that the Board would need to decide that they would make this a requirement of the contract.

Commissioner Cordero inquired what the termination fees now looked like for this project.

Mr. Monroe responded that at this point he could not go into the specifics as those items were still being negotiated.


Commissioner Cordero asked the City Attorney if the DIR rules that this was not a public works project that required prevailing wage be paid, could the Board make the decision that prevailing wage would need to be paid for this project.

Mr. Anthony responded yes; and noted that is what is being proposed for this project. Commissioner Saltzgaver advised that the Board has scheduled a policy discussion, with a potential change to follow prevailing wage directions for future contracts.

He made comments regarding possibly making the termination fees more palatable, and requested additional information be provided to the Board regarding this issue.

Mr. Garner called on Mr. Tseng to speak to the potential risk factors related to early termination of the project.

Mr. Tseng advised that the values included in the termination fees represent the risk of LBWD terminating the agreement. He noted that on paper these values exist as a liability, but in building the project LBWD must determine if this is project is working properly and is of value to the department. He noted there is always the possibility that a competitor could come to the department proposing a better deal, but noted it would take some time for the department to make this determination, so he noted that staff has made determination that the risk of termination in the early years is minimal.

Commissioner Saltzgaver commented on the termination clause in the contract and noted the department’s liability regarding this component.

Mr. Anthony clarified that in no way would the department be liable for payment of the termination fee without voluntary action being made by the Board at some point in the future. He added there was no set of circumstances that would automatically trigger liability on the part of the Water Department. He noted this termination payment is only in the event of a voluntary action exercised for convenience by the department. He added there was a separate ability to terminate the contract in the event that AMS did not perform. He noted that no payment is required with such a termination.

Commissioner Martinez commented on payment of prevailing wage and its effect on increasing costs, even though the current contract does not require prevailing wage.

President Shannon advised he respectively disagreed with Commissioner Martinez’s comments, and noted this contract does in fact require the payment of prevailing wage.

Commissioner Martinez clarified his previous comments. Mr. Faavae of IBEW introduced Ms. Beth Garfield, attorney for IBEW.


Ms. Garfield made a presentation to the Board regarding IBEW’s position on the issue

of the requirement for prevailing wages to be paid regarding the LBWD Energy Management Services Agreement (WD-3342) with AMS.

President Shannon called for any Commissioner questions or comments. Commissioner Cordero made additional comments regarding the need for paying prevailing wages.

President Shannon commented on whether AMS should gain some advantage based on the possibility that there is (or might be) some uncertainty in the law requiring prevailing wages be paid.

President Shannon made closing comments as follows: He noted that generally for any public works project prevailing wages needed to be paid. He advised there are some exceptions; and noted that AMS had invoked an exception to the rule, and advised that AMS said in their papers that the primary purpose was not to gain a benefit for the city, but rather to allow AMS to meet its obligations to SCE; not to provide energy cost savings to the Water Department. He noted their fundamental issue was the battery installations were not primary for reducing the Water Department costs – that is not the primary purpose of the contract.

He then referred the Board to a joint press release dated December 20, 2017. When it was determined that the Board did not have copies of the press release the meeting was recessed at 9:56 A.M. while copies of the press release were being produced.

President Shannon called the meeting back to order at 10:00 A.M. Copies of the December 20, 2017 joint press release were distributed to the Board and the audience.

President Shannon continued his comments by noting the fundamental point made by AMS was that this project was not subject to the prevailing wage law because the battery installations are not primarily for the purpose of reducing the Water Department’s energy costs.

He directed everyone to review the press release, and then conclude that the primary purpose of the contract was not to reduce the department’s energy costs. He then quoted from the first paragraph of the press release. He then read his quote in paragraph two of the press release.

He concluded his remarks by reading the following from the press release: The system is expected to deliver up to $150,000 in annual energy savings to the City of Long Beach, and $1.9 million over 10 years at no upfront cost to the city. These savings are created through a unique combination of energy etc.


President Shannon noted that the way this project was described was that a primary purpose of the contract was to benefit the Water Department, and indirectly the public. He noted that that being the case AMS was required (in his opinion) to pay prevailing wages.

He noted that since the City had since rescinded its request to have DIR rule on the City’s November 2017 correspondence he requested that this agenda item be carried over for a week.

President Shannon made a motion that this item be carried over for a week, and invite the City labor representatives to come forward and advise the Board why they withdrew their request from the DIR.

Commissioner Martinez inquired about a possible timeline deadline related to SCE. Mr. Tseng advised there is a timeline, but it would not be affected by delaying this item another week.

At this point in the meeting Commissioner Saltzgaver seconded the motion. Commissioner Martinez requested clarification regarding the timeline. Mr. Tseng provided that information. Mr. Garner clarified that the November 17, 2017 letter from the City was not related to the LBWD battery storage project, but referred to other projects of this type in the city being considered.

President Shannon called for the vote on the motion. The motion carried with a 4 yes, 1 absent vote.

4. CONSIDER THE ESTABLISHMENT OF A TEMPORARY COMMITTEE

CONSISTING OF TWO MEMBERS OF THE BOARD OF WATER COMMISSIONERS FOR THE LIMITED PURPOSE OF COMMUNICATING WITH THE CITY ATTORNEY REGARDING A CHARTER AMENDMENT PROPOSED BY THE CITY COUNCIL REGARDING POSSIBLE TRANSFERS FROM THE WATER, SEWER AND GAS ENTERPRISE FUNDS TO THE CITY’S GENERAL FUND, AND MATTERS RELATED THERETO, AND IF SO ESTABLISHED, AUTHORIZE THE PRESIDENT OF THE BOARD TO IMMEDIATELY MAKE APPOINTMENTS THERETO • Richard F. Anthony, Deputy City Attorney

President Shannon introduced agenda item 4. and called on Mr. Anthony for a staff

report. Mr. Anthony reminded the Board that another Board temporary committee had been

established related to the Lejins settlement. He noted that that committee would pending any further action regarding the disposition of that case.


He advised this action establishes a new temporary committee related to the City’s potential Charter Amendment process.

He noted that President Shannon would be making the appointments to this

committee. President Shannon called for a motion. Commissioner Saltzgaver made a motion to establish a temporary committee consisting of two members of the Board of Water Commissioners for the limited purpose of communicating with the City Attorney regarding a Charter Amendment proposed by the City Council regarding possible transfers from the water, sewer and gas enterprise funds to the City’s General Fund, and matters related thereto, and if so established, authorize the President of the Board to immediately make appointments thereto. Commissioner Cordero seconded the motion. President Shannon called for the vote. The motion carried with a yes, 1 absent vote.

President Shannon appointed himself and Commissioner Saltzgaver as members of the temporary committee.

5. NEW BUSINESS President Shannon called for a motion to excuse Commissioner Levine from the January 25, 2018 special meeting.

Commissioner Saltzgaver made a motion to excuse Commissioner Levine from the January 25, 2018 special meeting. Commissioner Cordero seconded the motion.

President Shannon called for the vote. The motion carried with a yes, 1 absent vote.

6. ADJOURNMENT

There being no further business to come before the Board, President Shannon

adjourned the Board meeting at 10:07 a.m. to the next regular meeting for the Water Commission to be held February 1, 2018 at 9:00 a.m., in the Board Room of the Administration Building, 1800 E. Wardlow Road, in Long Beach, California.


APRIL 2018 BOARD MEETING SCHEDULE

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 EASTER APRIL FOOLS’ DAY

2

3 4

5

6 7

8

9

10

11

12 9:00 A.M. BOARD MTG. ABSENT:

13 GRAND PRIX

14 GRAND PRIX

15 GRAND PRIX

16

17

18

19 11:30 A.M. LBWD SERVICE RECOGNITION LUNCHEON

20

21

22 EARTH DAY

23

24

25


27

28

29

30

MAY 2018

BOARD MEETING SCHEDULE

SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY

1 MAY DAY

2

3

4

5

6

7

8 ACWA SPRING CONF. – SACRAMENTO, CA


10 9:00 A.M. BOARD MTG. ABSENT: ACWA SPRING CONF. – SACRAMENTO, CA


12

13 MOTHER’S DAY

14

15 FIRST OF RAMADAN – BEGINS AT SUNDOWN

16


18 1-DAY MWD INSPECTION TRIP TO WEYMOUTH

19 LBWD LAWN TO GARDEN TOUR 9:00 A.M. – 1:00 P.M. ARMED FORCES DAY

20

21 22 23 24 9:00 A.M. BOARD ABSENT:

25

26

27

28 MEMORIAL DAY

HOLIDAY – ADMIN OFFICES

CLOSED

29

30 31 9:00 A.M. BOARD MTG. ABSENT:

ITEM 5.




ITEM 6.




SWRCB Grant Applicationfor

West Long BeachAdvanced Treated Recycled Water

Feasibility Study

• Advanced Treated Recycled Water

• Potentially available from LADWP or MWD

• High quality best suited for certain industrial processes

• Feasibility Study

• Identify demands for advanced treated recycled water in West LB

• Preliminary design for pipeline routes and cost estimates

LB MUST Feasibility Study Project

2

• Provided by the SWRCB Water Recycling Funding Program

• Planning grants funding maximum is $75,000

• 50% cost share from the public agency

Grant Details

3

Adopt Resolution No. WD-1387 authorizing the General Manager to sign and file all necessary documents associated with the application for a grant agreement from the State Water Resources Control Board for the West Long Beach Advanced Treated Recycled Water Feasibility Study.

Staff Recommendation

4

Presented byKrista Reger

USBR WaterSmartGrant Application

• Objectives• Create a new resource in the West Coast Basin

• Provide an increased pumping capacity and reliability in our groundwater resources

• Status • Well drilling completed August 2017

• Design contract awarded February 2018

• Treatment and equipment needs currently being determined

West Basin Well

2

• Provided by the US Bureau of Reclamation WaterSmartDrought Response Program: Drought Resiliency Project Funding

• Grant funds available for projects that build resiliency by:• Increasing the reliability of water supplies

• Improving water management

• Providing benefits for fish and wildlife and the environment

• Grant funding maximum is $750,000 for 3 year projects


Grant Details

3

Adopt a Resolution of the Board of Water Commissioners of the City of Long Beach authorizing the General Manager of the Long Beach Water Department (LBWD) to sign the United States Department of the Interior Bureau of Reclamation (USBR) WaterSMART Drought Response Program: Drought Resiliency Project Grants for Fiscal Year (FY) 2018 application related to well construction and equipping and all necessary documents associated with the application; and verifying that LBWD has the capability to provide the amount of funding and/or in-kind contribution specified in the funding plan and that LBWD will work with Reclamation to meet established deadlines for entering into a cooperative agreement.


4


SWRCB Grant Application

• LB MUST – Long Beach Municipal Urban Stormwater Treatment Facility

• Public Works partnership with CalTrans• Treatment of stormwater from the LA River• LBWD staff reviewing possibility of using this water as recycled water

supply for irrigation/industrial use

• Feasibility Study• Determine actual demand for recycled/non-potable water in Civic

Center and Shoreline Park areas• Explore additional demand and costs associated with expanding service

area• Provide information for pipeline design and other infrastructure needs

LB MUST Feasibility Study Project

2

• Provided by the SWRCB Water Recycling Funding Program

• Grant funds available for planning and/or construction

• Planning grants funding maximum is $75,000


Grant Details

3

Adopt Resolution No. WD-1388 authorizing the General Manager to sign and file all necessary documents associated with the application for a grant agreement from the State Water Resources Control Board for the LB MUST Recycled Water Feasibility Study.


4

AB 2050: Small System Water Authority Act of 2018

2/28/2018 | 2

State-wide, over 300 chronically violating water systems serving water that does not meet state or federal drinking water standards to nearly 800,000 Californians.

Problem

2/28/2018 | 3

Common Issues

• 83 percent serving less than 1000 residents (~400 service connections).

• 60 percent private or mutual water companies.• Limited technical, financial, managerial capability• High per customer overhead• Highly dispersed “orphan” systems

2/28/2018 | 4

AB 2050 Solution

• New type of independent special district/public water entity created

• Multiple, non-contiguous systems merged into one new public entity

• County or sub-county level• Representative governance (appointed or elected)• Statutorily provided enhanced internal/external financial

capabilities

2/28/2018 | 5

Benefits• Like entities merged into a viable public water agency• Participatory public governance• Reduction in number of small and ultra-small systems• Economies of scale• Increased financial, technical and managerial capacity• New tool in the state’s existing consolidation options

2/28/2018 | 6

Recommendation

Adopt a support position on AB 2050 (Caballero): The Small System Water Authority Act of 2018.

ITEM 14.



OVERVIEW OF LONG BEACH

WATER DEPARTMENT PROPERTY MANAGEMENT

Overview of Long Beach Water Department Property Management

Board of Water Commissioners Meeting

March 1, 2018

2

Overview of Long Beach Water Department Property Management

Property Categories• Operational Properties

• Facilities and Reservoirs• MWD Turn Outs• Potable Pump Station• Sewer Pump Stations• Reclaimed Water Pump Stations• Active Wells

• Non-Operational Leased and Vacant Properties

3

Operational Properties - Facilities and Reservoirs

4

Operational Properties - Facilities and Reservoirs

Administration Building

Groundwater Treatment Plant Alamitos Reservoir

5

Operational Properties – MWD Turn Outs

6

Operational Properties – MWD Turn Outs

LB 1

LB 8

7

Operational Properties – Potable Pump Station

8

Operational Properties – Potable Pump Station

32nd St. Booster Pump Station

9

Operational Properties – Sewer Pump Stations

10

Operational Properties – Sewer Pump Stations

S8 Marina #2

S10 Naples

S12 Belmont Shore

11

Operational Properties – Reclaimed Water Pump Stations

12

Operational Properties – Reclaimed Water Pump Stations

Reclamation Plant Pump Station (El Dorado) South Lake Pump Station

Virginia Lake Pump Station

Backup Pump Station

13

Operational Properties – Active Wells

14

Operational Properties – Active Wells

ALA8 Alamitos Well 8 COM20 Commission Well 20

CTZ7A Citizens Well 7A

15

Non-Operational Leased and Vacant Properties

16

Non-Operational Leased and Vacant Properties

ID LESSEE PROPERTY LOCATION CURRENT OR PREVIOUS USE

1

AMERICAN TOWER

(VERIZON WIRELESS

REASSIGNED 4/16/15)

1420 E. 32ND ST.

LONG BEACH, CA 90807 ANTENNA TOWER

2 NOT CURRENTLY LEASED

ST. LOUIS AVE. AND 32ND ST.

LONG BEACH, CA 90807

(SW CORNER OF LB AIRPORT) VEHICLE PARKING AND STORAGE

3 CORIX UTILITIES, INC.

2400 E. SPRING ST.


(SITE OF LB GAS & OIL) OFFICE/PARKING SPACE

4 PUBLIC WORKS/FLEET SERVICES

3111 E. WILLOW ST.


(TEMPLE AVE. AND WILLOW ST.) FLEET SERVICES/MAINTENANCE YARD

5

LOS ANGELES SMSA

LIMITED PARTNERSHIP

(DBA: VERIZON WIRELESS)

1849 RESERVOIR DR. EAST

LONG BEACH,90804

(SITE OF ALAMITOS RESERVOIR) ANTENNA TOWER

6 DON TEMPLE STORAGE, LLC

3750 SPRING ST.

LONG BEACH, CA 90806 STORAGE

6a NOT CURRENTLY LEASED

KILROY AIRPORT WAY


(SOUTH OF SPRING ST. AND EAST OF REDONDO AVE.,

REFERRED TO AS PARCEL 9)

VEHICLE PARKING, STAGING

AND DRIVERS TRAINING

7 KILROY

3900 KILROY AIRPORT WAY

LONG BEACH, CA 90806 DEVELOPMENT

8 LIBERMAN BROADCASTING

2200 UNIVERSITY DR.

RANCHO DOMINGUEZ, CA 90220

(SITE OF JW JOHNSON RESERVOIR) ANTENNA TOWER

LEASED AND VACANT PROPERTY

ID8 Liberman Broadcasting ID6 Don Temple Storage, LLC

ID4 Public Works/Fleet Services

17

Non-Operational Leased and Vacant Properties (Continued)

ID LESSEE PROPERTY LOCATION CURRENT OR PREVIOUS USE

1

AMERICAN TOWER

(VERIZON WIRELESS

REASSIGNED 4/16/15)

1420 E. 32ND ST.

LONG BEACH, CA 90807 ANTENNA TOWER

2 NOT CURRENTLY LEASED

ST. LOUIS AVE. AND 32ND ST.


(SW CORNER OF LB AIRPORT) VEHICLE PARKING AND STORAGE

3 CORIX UTILITIES, INC.

2400 E. SPRING ST.


(SITE OF LB GAS & OIL) OFFICE/PARKING SPACE

4 PUBLIC WORKS/FLEET SERVICES

3111 E. WILLOW ST.


(TEMPLE AVE. AND WILLOW ST.) FLEET SERVICES/MAINTENANCE YARD

5

LOS ANGELES SMSA

LIMITED PARTNERSHIP

(DBA: VERIZON WIRELESS)

1849 RESERVOIR DR. EAST

LONG BEACH,90804

(SITE OF ALAMITOS RESERVOIR) ANTENNA TOWER

6 DON TEMPLE STORAGE, LLC

3750 SPRING ST.

LONG BEACH, CA 90806 STORAGE

6a NOT CURRENTLY LEASED

KILROY AIRPORT WAY


(SOUTH OF SPRING ST. AND EAST OF REDONDO AVE.,

REFERRED TO AS PARCEL 9)

VEHICLE PARKING, STAGING

AND DRIVERS TRAINING

7 KILROY

3900 KILROY AIRPORT WAY

LONG BEACH, CA 90806 DEVELOPMENT

8 LIBERMAN BROADCASTING

2200 UNIVERSITY DR.

RANCHO DOMINGUEZ, CA 90220

(SITE OF JW JOHNSON RESERVOIR) ANTENNA TOWER

LEASED AND VACANT PROPERTY

ID2 St. Louis Ave. & 32nd St. (5.7 acres)

ID6a 3621 Kilroy Airport Way (Parcel 9) (3.37 acres)

ITEM 15.



DISCUSSION OF PLA

PRINCIPLES AND OBJECTIVES

Discussion:Project Labor Agreements Principles and Objectives

B o a r d o f Wa t e r C o m m i s s i o n e r s

M a r c h 1 , 2 0 1 8

Review and Discussion…

• Overview – Project Labor Agreement (PLA) concepts• Objectives

• Key Components and Structure

• Process

• Governance and Administration

• Prevailing Wage Policy• Policy and guidance information

• How prevailing wage applies

• Summary, Discussion and Direction

PLA Overview1. Main Objectives

• Structure for “Owner” to let out contracts for construction.• Manner agreed to by Trades that form core labor

• Based on Prevailing Wage schedules

• Department of Industrial Relations (DIR)

• Encourage local contracted labor• Defines local labor requirements for construction projects.

• Commits Owner and Trades to work together• Generally and specifically prohibits work stoppage

PLA Overview (cont’d)

• Owner and Trades will create opportunity• Apprenticeship programs

• Disadvantaged status

• Veteran status

• Partnership Approach• Efficiency in public works construction

• Mitigating challenges

• Compensation

• Representation

• Local community

• Opportunity

PLA Overview – (cont’d)

• Key Components and Structure• PLA Administrator

• Responsible for entire program

• Monitor contracts

• Participation percentages of local and specified labor

• Enforcement of other provisions

• Apprenticeship and Training Programs

• Master Labor Agreements – Trades• Master Labor Agreements for each trade will apply to contracted

labor for projects


1. Key components and Structure (cont’d)• Contractors utilize Unions as source of labor for projects,

subject to terms of PLA

• Specific roles and responsibilities for workplace grievances• PLA Administrator

• Contractor

• Trades

• Set term, renewal on mutual agreement


• Process• Bid documents for projects identifies PLA

• Contractors agree to terms as part of bid submittal

• Evidence is Letter of Assent

• PLA is referenced as part of the bid documents

• Certification of Completion of Work• Terminates PLA for subject project


• Governance• Status of City Governance Structure

• Established PLA – May 22, 2015

• PLA Administrator – Consultant

• Trades, Master Labor Agreements

• Administrative procedures

• Status of POLB PLA• Multiple project-specific PLA’s

• Adopted Port-wide PLA – May 23, 2016

• Separate from City PLA

• Similar objectives

PLA Overview (cont’d)• Administration

• Efficiency in common process (City)• Administrator

• Contractor and Trades obligations

• Need to specify LBWD projects

• Water and Sewer

• Consider type of work, threshold value

• City focus: $500k, multiple trade involvement

Prevailing Wage

• City of Long Beach Municipal Code• Sections 2.87.090 through 2.87.120

• Establishes Prevailing Wage for public works projects by City, Water, Harbor

• Relevant documents• LBWD Engineering Construction Specifications/Bid

• Establishes work according to Prevailing Wage

• Prevailing Wage as established by Department of Industrial Relations

Prevailing Wage

• Policy issue• When nature of work is defined not as professional service

• When DIR has not established a prevailing wage for the specific type of construction work.

• Recent examples• AMI Program Update

• Review of LB Gas & Oil contractor obligation to enter into agreement with Trades for DIR established prevailing wage, plus other requirements similar to PLA.

• AMS Battery Storage• DIR had not yet established Prevailing Wage

Summary

• City Municipal Code has established City, Water, and Harbor will comply with Prevailing Wage for public works construction

• Project Labor Agreements• Build off of Prevailing Wage

• Apprenticeship and Local Hire programs

• Commitment to work together – mitigate work stoppage

• LBWD documents specify Prevailing Wage• Enforcement is critical where nature of work may not yet be

included in Prevailing Wage lists.

Discussionand

Direction

ITEM 16.



DISCUSSION REGARDING

STRATEGIC PLAN GUIDING PRINCIPLES

Long Beach Water Strategic Plan Update

2018

Subject Area Initiative Status

Water System Design and develop a robust water system, inclusive of reclaimed water and potable water, that minimizes customer impact during emergencies.

Improved potable water system reliability and response times by updating automation at two MWD connections to supplement the primary MWD connections. Improved recycled water reliability by added transferring system between potable and reclaim water storage tanks for emergencies. Belmont Shore sewer pump station upgrade was completed and greatly improved odor control as well as sewer conveyance reliability for that area. We face challenges in the area of well capacity, aging infrastructure, increasing regulation and short staffing. We are actively addressing these issues through capital improvements, new organization structure and recruiting through academy.

Uniform design standards implemented in the design of in-house and contractor pipeline replacement projects, i.e. valve placements or looped water distribution systems, minimize customer impacts during water main shutdowns. Deferred projects will move forward with the further training and development of existing Engineering staff.

Long Beach Water Strategic Plan Update 2018

Page 2

Develop and implement operational plans to ensure safe drinking water, adequate fire protections, and minimizing sanitary sewer overflows during daily and emergency situations.

Water treatment and distribution system assessments are updated annually to highlight areas optimized and identify and outlining a plan for areas that are not fully optimized. As a result, we were awarded the Director's Award for Partnership for Safe Water from AWWA again in 2017. Sewer operations follows a State approved operating plan, with the goal of minimizing SSOs. In 2017, the number of Category 1, 2 and 3 SSOs in Long Beach were 0.1, 0 and 2.5 per 100 miles, respectively. Comparatively, the statewide average was 5.7, 2.7 and 5.7 per 100 miles, respectively.

On-going capital improvements improve fire flow protection, preserve water quality, maximize water system performance and reliability, and restore operations functionality of the potable water and reclaimed water systems.

Hydraulic modeling during design also ensures enough capacity for providing water services and firefighting is available.


Page 3

Sewer System Design and develop a robust sewer system that minimizes customer impact during emergencies.

LBWD adheres to an Overflow Emergency Response Plan which focuses on protecting public health and the environment. This includes prompt response, containment, and cleanup of sewer system overflows. Adverse customer impact is also minimized by repairing problems on the City side of sewer laterals without residents having to experience any interruption in sewer service.

The sewer system master plan/hydraulic model were updated in 2013 to identify hydraulic deficiencies in the system and assess condition of sewer lift stations. Potential deficient locations were identified; field investigations were performed - no infrastructure improvements required. Locations are flow monitored for capacity changes. The S-12 lift station rehabilitation was completed; additional station rehabilitations in design or construction. Engineering identifies structurally deficient sewer mains from CCTV surveys performed by Sewer Operations. Mains are rehabilitated/repaired to prevent sewer overflows and sink holes. Developments are required to flow monitor and provide capacity analysis to determine impacts to the system.


Page 4

Resource Management

Develop and implement a multiyear plan that offers a diverse portfolio of water resource development, projects and initiatives that meets the City's long term population projections, and offers flexibility and adaptability against climate change and future droughts.

CDM Smith has been hired to lead the effort on a comprehensive Water Resources Plan. Plan preparation began with a kickoff meeting on 2/20/2018, and is projected to last just over twelve (12) months.

Complete the framework for a comprehensive approach to sustainable water use in the Commercial, Industrial and Institutional (CII) sector, based upon industry best practices as adapted to Long Beach, to be implemented in FY 2017.

CII conservation strategic plan developed at end of 2016 identified 2 key CII challenges and approaches to address those challenges

Challenge 1 – Water uses vary by sector

o Approach – Develop sector specific programs

• 2017 implementation – Launched Certified Blue Restaurant Program

Challenge 2 – Large institutions with large potential savings but long project lead times

o Approach –Build long term relationships through “account representatives”

• 2017 implementation - CSULB – Active member of Water Efficiency Working Group leading to replacement of recreation center showerheads, use of pool cover, and Certified Blue Restaurant certification


Page 5

• Harbor – Investigating feasibility of recycled water use

Expand the current outreach program for sustainable water use in the multi-family sector to tenants in multi-family housing and to landlords and property managers.

Staff is developing “direct install” programs for Disadvantaged Communities (DAC) in the multifamily sector. Direct install programs would seek to use additional funding sources to allow contracted vendors and partner organizations to directly install conservation devices in multi-family buildings and/or re-landscape outdoor areas. In early 2018, staff will seek board input to help finalize the design of the various program components, and return for related contract or grant funding approvals.


Page 6

Finance Establish a cost-of-service methodology, rate structure and financial plan that provides increased transparency in cost impacts to customer classes, impacts of water supplies on future rates, and financial plan projections that can be communicated to customers.

Completed the Department’s first comprehensive Cost of Service and Rate study for Potable Water, Recycled Water and Sewer service since 1996. The study serves to document compliance with State of California Proposition 218 requirements. The resulting new water rate structure revised residential tier definitions and pricing to better align with water supply sources and availabilities. Low-income Senior and Disabled customer discount rates were also revised to conform to Proposition 218 requirements. The new Water and Sewer rate structures were implemented effective July 1, 2017.

Updated Long Range Financial Plans for Water and Sewer Funds to address structural deficits between costs and revenue, utilizing reserves to mitigate planned annual rate increases. Also developed multiple scenarios to aid management in planning for potential future projects and other future impacts to both funds.

Use technology to increase value to customers in the form of customer service, system reliability, and infrastructure efficiency.

Multi-year Automated Meter Infrastructure (AMI) Program is underway.

• Program Management consultant (UtiliWorks) retained to assist in Invitation to Bid (ITB) design, and installation program management.

• Program expected to have complete conversion of service area meters, and termination of manual meter reading, by mid-2020.


Page 7

Working with Gas and TID to procure a new customer portal vendor.

• Program procurement and management consultant RFP currently underway

• Procurement of new customer portal system to align with LBWD AMI program.


Page 8

Administration Develop programs and initiatives that integrate organizational strategies to create a competitive workplace environment.

Initiated development of several new classifications to help Operations and Water Resources create new work opportunities that more closely align with the department’s needs.

Develop a long term succession plan by identifying key operational roles and building an employee pipeline and talent pool to ensure consistent, high quality service to our customers.

The Department has taken an innovative approach to developing talent through creating apprentice style academies for both the Water Construction and Water Treatment Division. In addition, the Department administers a robust internship program that has yielded an internal candidate pool that is well qualified to positively impact productivity.

Complete compensation study to assess the effective recruitment and retention of staff/administration.

A Class and Comp study was initiated with significant progress made in developing a new classification series for the electrical and telemetry trades in addition to studying the job duties, qualifications, and pay structure for the Water Utility / Supervisor classifications. To expedite the completion of this project, a new Administrative Analyst is joining the Administration Bureau in February 2018.


Page 9

Government Relations

Develop for Board consideration and approval, a comprehensive federal and state legislative platform and agenda for the Long Beach Water Department for effective, timely, and efficient advocacy in Sacramento and Washington, D.C.

Complete. The Board of Water Commissioners unanimously approved the departmental legislative platform and policy guidelines in August 2016. Since that time, it has been in regular use by staff to ensure positions taken administratively, and reported to the Board, are consistent with and fulfill Board's intent and direction.

Develop a consistent brand and story - both internal and external - to convey the Long Beach Water Department identity, including communications guidelines across all platforms.

The brand refresh - with updated logo, branding and communications guidelines and story - is complete. Full roll-out is lagging, due to the outdated website and the capital outlay required to replace uniforms, all facility and department signage and branded forms. Currently, inventory is being replaced with updated branding as it turns over, instead of disposing of large quantities of serviceable forms, envelops, and uniforms to purchase updated branded materials. Website redesign to be complete and ready to launch by Oct 2018.

ITEM 17.



OVERVIEW OF LAWN TO

GARDEN PROGRAM REFRESH

Outdoor Conservation Programming and Lawn to Garden Program Refresh P r e s e n t e d b y

K r i s t a R e g e r

J a m e s M o r g u t i a

Current Program

• Current incentive of $2.50 per square foot with 1,500 square feet maximum

• Drip incentive of $0.50 per linear foot of tubing installed

• Has helped to transform over 3,200 lawns in Long Beach since 2010

• Over 3.2 million square feet of turf has been replaced by drought-tolerant landscaping

• Over 2,000 attendees at each annual Lawn to Garden Tour and Festival

Outdoor Conservation

1. Parkway Program

2. Turf Outreach and Incentives

3. Direct Install Gardens (DIG) Program

4. Landscaper Certification Program

5. Lawn to Garden Program Refresh

Parkway Program Encourage city-wide transformation of parkways• Appeals to residents who want to

keep their lawns• Prevents water waste• Complies with MWELO and

potential state restrictions• Part of our Long Beach water

efficient lifestyle

Turf Outreach and Incentives

Thirsty Lawns:• Target Commercial Outdoor

Conservation• Large Landscape Surveys • Revamp Commercial L2G Program

• Outdoor Conservation Devices• DAC Direct Install WBIC program

• Outreach and Education• Turf and irrigation maintenance videos and

resources• “Grass Class”

DIG Program

Promote sustainability, water efficiency, climate resilience, and community beautification in disadvantaged communities

• Directly install drought-tolerant gardens in disadvantaged communities

• Education on low-maintenance and economical gardens

• Increase participation in LBWD’s Lawn to Garden Program• Multi-lingual outreach

2/26/2018

DIG Program

• Phase 1• Partner with local non-profit HOPE,

Inc. on three of their homes• CSULB athletics participation• To be completed by summer 2018

• Phase II• Partner with other non-profits

• GRID Alternatives• LINC Housing

• Move to multi-family housing • Indoor/outdoor water use efficiency

• CalFire Urban Forests Grant

• Provides local landscapers with knowledge in water efficient and sustainable landscape practices

• Other agencies have implemented EPA Watershed Certified training programs such as QWEL (Qualified Water Efficient Landscapers) and WWLP (Water Wise Landscape Professional)

• QWEL• MWD currently discussing providing certification• Allows for local agency participation• Multi-lingual outreach and classes

Landscaper Certification Program

Lawn to Garden Program Refresh

1. Ease of administration• Auditable• Transparent

2. Landscape design and maintenance objectives beyond water efficiency:• Rainwater retention and use• Energy savings• Wildlife habitat improvements• Decrease in stormwater runoff

2/26/2018

Goals

Key Changes

• Limit # of applications per year • Increase incentive from $2.50 to

$3.00 • The Watershed Approach new

requirements:• Water retention feature• Drip irrigation as appropriate• 10% California natives or flowering

plants • Hydrozoning

Overview of Changes Program Area Current Program New Program

Incentive per square foot $2.50 $3.00

Applications accepted per year Unlimited 150 (Wait list in case of dropouts)

Application filing period Rolling July 1st - Until full

Training Requirement Online Course or Free LBWD Landscape Class

Online Course or Free LBWD Landscape Class

Watershed Requirement None Must meet requirements

Plant Coverage Requirement 65% of turf removed 65% of turf removed

CA Natives/Flowering Requirement

None Must contain at least 10% CA Natives or Flowering Plants

Hardscape Requirement Must be permeable (non-grouted)

Must be permeable (non-grouted) and natural

ITEM 18.



OVERVIEW OF LAWN TO GARDEN SURVEY AND

OUTREACH