BIDDING DOCUMENT, FOR PURCHASE OF STATIONERY & … · 2019-08-24 · Tender For Purchase of...
Transcript of BIDDING DOCUMENT, FOR PURCHASE OF STATIONERY & … · 2019-08-24 · Tender For Purchase of...
Tender For Purchase of “Stationery & Printing Services” Page 1
BIDDING DOCUMENT, FOR PURCHASE OF “STATIONERY & PRINTING SERVICES” FOR
FINANCIAL YEAR 2019-20
TENDER DOCUMENT
(PROCUREMENT OF “STATIONERY & PRINTING SERVICES”)
ISFAND YAR BUKHARI DISTRICT HOSPITAL ATTOCK
MAIN KAMRA ROAD ATTOCK
Ph No. 057-9316070
Email: [email protected]
Tender For Purchase of “Stationery & Printing Services” Page 2
Table of Contents Terms & Conditions ............................................................................................................................................................ 3
1) General Instruction to Bidders: ............................................................................................................................... 3
2. Time Period: ............................................................................................................................................................ 3
3. Extension of Delivery period: ................................................................................................................................. 3
4. Cancellation / Penalty of Delay: .............................................................................................................................. 3
5. Payment to the Contractors: .................................................................................................................................... 4
6. Bid Security: ............................................................................................................................................................ 4
7. Deduction of Taxes: ................................................................................................................................................ 4
8. Dispute: ................................................................................................................................................................... 4
9. Evaluation Criteria: ................................................................................................................................................. 4
10. Bid / Tender opening procedure: ......................................................................................................................... 5
11. Other terms & conditions .................................................................................................................................... 5
12. Special terms & conditions ................................................................................................................................. 5
Annex-A .............................................................................................................................................................................. 9
Technical Specifications & Sechedule Of Prices ............................................................................................................ 9
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Terms & Conditions
The Isfand Yar Bukhari District Hospital of Primary & Secondary Healthcare Department
(hereinafter referred to as “The Procuring Agency” or Client”) invites sealed bids from eligible
and experienced income tax & sales tax registered firms / companies (hereinafter referred to as
“Firm”) for the specified goods/Supplies & Services as per Annex-A (hereinafter referred to as
“Goods/Supplies & Services”).
1) General Instruction to Bidders:
1.1 Any offer not received as per terms & conditions of the tender enquiry is liable to
be ignored. No offer shall be considered if:
a) Received without bid security.
b) It is received after the time and date fixed for its receipt.
c) Not signed & stamped by authorized person on each page of tender document.
d) The offer is ambiguous.
e) The offer is received by fax or e-mail.
f) The offer is from a black listed firm.
g) Offer received with shorter validity than required. h) The offer is not conforming to specifications/TORs indicated in the tender
documents.
i) The offer / quoted rates are furnished other than the tender document.
j) Any additional terms & conditions added by the Firm.
k) Any conditional offer. 1.2 Only Income & Sales tax registered firms / companies are eligible to participate in
the tender.
1.3 Bid will remain valid for a period of 90 days from the date of opening the tender.
No change in price will be made in case of Pak rupees variation against US$ and
any other case as may be.
1.4 The cover envelop must indicate particulars of tender and date of opening. The
envelopes must be properly sealed.
1.5 The Firm must indicate their National Income Tax No. / Sales Tax No. / circle of
Income Tax Department.
1.6 Offered rates will be on DDP (IYB District Hospital Attock), as detailed at Annex-
A and shall be inclusive of all taxes.
1.7 Tender will be awarded by The Procuring Agency after the approval of Competent
Authority i.e. Medical Superintendent of this Hospital.
2. Time Period:
The Firm will have to supply the items within one week from the receipt of the purchase
order.
3. Extension of Delivery period:
3.1 In special circumstances, request for extension of supply of items may be
considered by the Competent Authority on the written request of the Firm before
the target date of supply, which will be authorized to either accept or reject the
request of Firm without assigning any reason.
4. Cancellation / Penalty of Delay:
4.1 In case, Firm fails to execute the purchase order or work order in accordance with the
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terms & conditions laid down in the tender document, bid security will be en-cashed
and penalty @ 0.5% per day will be levied. The goods supplied to Hospital, will be
inspected by The Procuring Agency through an authorized personnel and will be
rejected, if not found according to the given specifications as mentioned at Annex –
A, And The Procuring Agency will not be responsible for any costs or expenses
incurred by the Firm in connection with the supply of goods.
5. Payment to the Contractors:
5.1 Payment will be made through crossed cheque to the Firm against invoice after 100%
completion of supplies on requirement basis. No payment will be made as advance.
6. Bid Security:
6.1 Bid security of Rs. 30,000/- will have to be attached along with Financial Proposal. It
should be in the form of Pay Order / Bank Draft / CDR from a scheduled bank in
favor of The Procuring Agency.(MEDICAL SUPERINTENDENT ISFAND YAR BUKHARI
DISTRICT HOSPITAL ATTOCK)
6.2 Bid security of unsuccessful Firms shall be refunded on the finalization of the Tender whereas the bid security of successful Firm shall be refunded after successful
completion of contract period.
6.3 The bid security shall be forfeited if:
a. The offer is withdrawn, amended or revised. b. The Firm fails to execute the contract strictly in accordance with terms and
conditions of tender document.
7. Deduction of Taxes:
All taxes (if applicable. WHT, PST) will be deducted while making payment as per
Government Rules / Instructions/ Notifications.
8. Dispute:
In case of any dispute before or after the execution of contract, matter will be resolved as
per PPRA Rules.
9. Evaluation Criteria:
9.1 The applicant must be the owner of the Company / Firm.
9.2 Company / Firm Certificate of Registration (name of relevant registration entity
where the firm is legally registered).
9.3 NTN & Sales Tax registration certificates. 9.4 Undertaking on Legal valid attested Stamp paper that Firm has not any litigation by any
of provincial or federal government department, agency, organization or autonomous body or private sector organization anywhere in Pakistan.
9.5 Stamp Paper satating that the supplier / firm have never been declared as blacklisted by the Government.
9.6 Company profile with financial statements and previous business details of same contracts if any.
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10. Bid / Tender opening procedure
The procurement will be made as per rule 38 (1) single stage one envelope, the bid shall
be a single package consisting of “financial” and the “technical” proposal.
11. Other terms & conditions
11.1 The Firm shall provide rates inclusive of all governmental taxes and delivery of
both services and goods will be the responsibility of the firm at Isfand Yar
Bukhari District Hospital Attock.
12. Special terms & conditions
12.1 Bid security in form of CDR worth of PKR 30,000/- must be attached with
financial bid while successful bidder have to submit performance security 3% of
contract value separately.
12.2 The contract will be non-transferable and no part of contract will be sublet by the
successful bidder without the approval of competent authority.
12.3 Supplies will be received through Medical Superintendent/Logistics Officer with
same brand mentioned in Purchase Order and approved samples.
12.4 Incase the supplier/Contractor failed to supply the orders within specified lead
time of Purchase Orders, the competent authority may purchase the same ordered
supplies from market on the risk and cost of the contractor.
12.5 The Competent Authority reserves the right to reject / accept any or all tenders
without assigning any reason and authority’s decision will be final in case of any
dispute as the case may be.
Tender For Purchase of “Stationery & Printing Services” Page 6
MEDICAL SUPERINTENDENT
ISFAND YAR BUKHARI DISTRICT HOSPITAL ATTOCK
MAIN KAMRA ROAD, ATTOCK Ph No. 057 93 16 070
Email: [email protected]
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Note: Firms must fill-up below mentioned checklist / table and attach copies of required documents with proper
annexure along with tender document.
TENDER CHECKLIST
S.
#
DESCRIPTION
Marks
Tick
Yes / No
Documents
Attached at
Annexure
1 Copies of Work Orders / Contracts
(if any) 10
2 List of satisfied customers along with their contact numbers
10
3 Copy of Valid Tax Clearance Certificate
10
4 Affidavit regarding non-involvement in
any arbitration/ litigation with any
government agency / Department and not blacklisted as
well.
20
5 Copy of Income Tax Registration
certificate 20
6 Copy of Sales Tax Registrations
certificate 20
7 Last Year Financial Statements
(Bank Statement) 10
Responsive Criteria = 70
Note: Suppliers failed to fulfill any of the above requirements will not be considered as responsive.
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FIRM INFORMATION
Name of Firm/Company
Complete Postal Address
Phone
Contact Person / Designation
Cell Number
Fax Number
National Tax Number
GST Number
Date of Submission / opening of technical proposals:
Receipt of tenders: Till 7th September, 2019 till 11:00 AM Opening of tenders: 7th September, 2019 AT 11:30 AM in the office of
Medical Superintendent Isfand Yar Bukhari District Hospital
Attock, Main Kamra Road Attock.
Ph No. 057 9316070
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Annex-A
Technical Specifications & Sechedule Of Prices
Lot # 01 (Printing Services)
Printing Stuff
S.No Item Name Description Uom Approx.
Quantity Price
1 Indent Book
68gm Paper 100 Leaves Each
book upper side card
binding
EA 200
2 OPD Register 68gm size 11" X 17", 300
pages with H.Binding EA 150
3 Expense Book 68gm Size 8" X 13" 200
Pages H.Binding EA 200
4 Stock
Register
68gm Size 8" X 13" closed
size 200 Leaves H.Binding EA 50
5 File Cover
Duly Printed on 300gm box
Board ( Printing name
Medical Superintendent IBD
Hospital Attock )
EA 1,000
6 Admission
Register
8" X 13" on 68 gm pepr 200
Pages EA 150
7 Blank
Register
With Name Printed size 8" *
13" 200 Pages EA 100
8 Post Mortem
Register
68gm paper 10 set in each
set 18 leaf EA 50
9 MLC Register 100 leaf size 13" X 17" on
68gm EA 50
10 Reciept Book
68gm Paper 100 Leaves Each
book upper side card
binding
EA 1500
11
Patient File
( Bed Head
Ticket )
Patient Files: Medical,
Surgical, Gynea , Peads,
Eye, ENT, Emergency, OBS,
ward for various wards with
30-35 pages title on card
pin bindning inner pages on
68gm paper
EA 5,000
12 Stickers for
acrylic board
51 cm x 37 xm One side , 4
colored Pages 200gm, As per
Sample Provided
EA 5,000
Tender For Purchase of “Stationery & Printing Services” Page 10
13
Stickers for
waste
management
51 cm x 37 xcm , One side ,
4 colored 200gm paper as
per sample given with
sticking on back side
EA 5,000
14 Toner refill
Standard toner of printer
HP laser jet or equivalent,
good quality Pure black
tonner
EA 20
15 Panaflex 2x2 size without frame EA 50
16 Panaflex 3'x2' without frame EA 50
17 Panaflex 4'x2' without frame EA 50
18 Panaflex 51 cm x 37 cm without frame EA 50
19 Panaflex 3.5' x 1.5' without frame EA 50
20 Panaflex 42 X 18 INCH SIZE (2x2)
without frame EA 50
21 Panaflex 6' x 4' without frame EA 50
22 Panaflex For standees without frame EA 50
23 Stamps 5 lines printer s-843 or
equivalent Refillable EA 20
24 MSDS Form Form on A4 Paper 70gm EA 15,000
24 MSDS Form Form on Legal Paper 70gm EA 15,000
26
Patient File
( Hospital
Version )
9 Leaf( 18 Pages 68gm )
Black Printing, Legal size
, As per Sample provided
EA 25,000
27 MSDS Register 200 Pages on 70 gm with
Hard Binding EA 50
28 MSDS Register 400 Pages on 70 gm with
Hard Binding EA 50
29 OPD Slips
Outdoor Ticket 18*23/4 ,
200 leaaves each pad on
carbon less paper
Pad 2000
Lot # 02 (Stationery Supplies)
S.No Item Name Description Uo
m
Approx.
Quantity Price
1 Paper A4
70 gram
Rim of 500 sheets (AA, PP
Lite, Copymate or Equivalent)
Rea
m 100
2
Paper
legal 70
gram
Rim of 500 sheets (AA, PP
Lite, Copymate or
Equivalent)
Rea
m 100
3
Paper
legal 55
gram
Rim of 500 sheets (AA, PP
Lite, Copymate or
Equivalent)
Rea
m 20
4 Ball Point
Blue
(Pack of 10) (Dollar,
Pelikan, Fuji or
equivalent)
Pac
ket 20
5 Ball Point
Black
(Pack of 10) (Dollar,
Pelikan, Fuji or
Pac
ket 20
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equivalent)
6 Ball Point
Red
(Pack of 10) (Dollar,
Pelikan, Fuji or
equivalent)
Pac
ket 20
7 Pointer
Black
(Pack of 10) (Dollar,
Pelikan, Fuji or
equivalent)
Pac
ket 20
8 Pointer
Blue
(Pack of 10) (Dollar,
Pelikan, Fuji or
equivalent)
Pac
ket 20
9 Pointer
Red
(Pack of 10) (Dollar,
Pelikan, Fuji or
equivalent)
Pac
ket 20
10
Permanent
Marker
Black
Non Erasable (Pack of 10)
(Dollar, Piano or
equivalent)
Pac
ket 10
11
Permanent
Marker
Blue
Non Erasable (Pack of 10)
(Dollar, Piano or
equivalent)
Pac
ket 10
12
Board
Marker
Black
(Erasable)
Erasable (Pack of 10)
(Dollar, Piano or
equivalent)
Pac
ket 20
13
Board
Marker
Blue
(Erasable)
Erasable (Pack of 10)
(Dollar, Piano or
equivalent)
Pac
ket 20
14
Stapler
pin
remover
Good quality EA 20
15 Brown
Envelope
Size: 11 X 5 good quality
paper EA 10,000
16 White
Envelope
Size: 11 X 5 good quality
paper EA 10,000
17 White
Envelope Size: A4 good quality paper EA 5,000
18 Brown
Envelope Size: A4 good quality paper EA 5,000
19 Brown
Envelope
Size: Legal good quality
Paper EA 8,000
20 Box files
(Shakir, Comet, Fast or
equivalent) Legal size with
All accessories
EA 200
21
Binding
Tape Small
(Roll)
(2 inch) (Sign, Quality,
Sensa, Deer or Equivalent) EA 50
22
Common
pins for
notice
board
Good quality with color
tips
Pac
ket
0
20
23 Common
pins / Good quality EA 20
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paper pins
for office
use
24
Common
pins
cushion /
paper pins
cushion
for office
use
Magnetic , rotatable Office
desk portable Type EA 20
25 Writing
pad 100 pages , A4/2 size EA 50
26
Stapler
standard
size
(Dux, Maped, Opal or
equivalent) EA 20
27
Punch
Machine
Double
(80 mm distance) GOOD
quality EA 20
28 Gum stick (40 gm) (UHU, Dollar, 3M
or equivalent) EA 50
29
Gum stick
glue
large jar
/ bottle
(500 gm) (UHU, Dollar, 3M
or equivalent) EA 50
30
Stapler
Pins
standard
size 24/6
(Box of 20 unit packs)
(Dux, Maped, Opal or
equivalent)
Box 20
31
Green
Notice
Boards
50 inch x 50 inch EA 10
32
Green
Notice
Boards
2 ft x 2 ft EA 10
33
Green
Notice
Boards
50 inch x 25 inch EA 10
34 Calculator Casio or equivalent 12
digits Large Buttons EA 20
35 Stamp pad
Blue
Butterfly/ dollar or
equivalent EA 20
36
Office
management
file /
assignment
file
Cahnyi, billi or equivalent
Legal Size EA 1,000