TENDER DOCUMENT FOR PURCHASE OF: DEVELOPMENT OF …

SECURITY PAPER MILL,HOSHANGABAD - 461005 (M.P), INDIA(A Unit of Security Printing and Minting Corporation of India Limited)(Whollyowned by Government of India)(Miniratna Category- ICPSE & ISO 9001: 2015 &ISO 14001:2015 CERTIFIED)Website:http://spmhoshangabad.spmcil.comE-Mail:[email protected] CIN:U22213DL2006GOI144763Ph.No:91-7574-255259,Fax No:07574-255170GSTIN: 23AAJCS6111J3ZE

PR Number PR Date Indenter Department

10026234 28.01.2021 MECH NPPM

Not Transferable

Security Classification:NON SECURITY

TENDER DOCUMENT FOR PURCHASE OF: DEVELOPMENT OFCHEMICAL AND WATER PUMPS FOR NEW PULP PLANT

Tender Number: 6000015970/ME01/2021-22/352, Dated: 20.05.2021

This Tender Document Contains__________Pages.

Details of Contact person in SPMCIL regarding this tender:

Name: AMIT YADAV

Designation: Dy.Manager (TO)

Address: SPM5 (PM5, SPM Hoshangabad)India

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001T01.1

Tender Number:6000015970

Section1: Notice Inviting Tender (NIT)6000015970 /ME01/2021-22/352 20.05.2021

(SPMCIL's Tender SI No.) (Date)

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Schd.No.

Brief Descriptionof Goods/services

Quantity(with unit)

Earnest Money(In Rupee)

Remarks

1 DKM Pump Model Type-Super

JCAMP112/16SPME034185

1.000 EA 0.00INR

2 DKM Pump Model Type-Super

JCAMP112/20SPME034186

1.000 EA

3 DKM Pump Model Type-GD60-2

PP 125SPME034184

3.000 EA

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/Indigenization/ Disposal of Scrap/ Security Item etc.)

THREE-BIDNational Competetive Bid

Dates of sale of tender documents: From 20.05.2021 to 24.06.2021 during office hours.

Place of sale of tender documents ADMIN. OFFICE OF SECURITY PAPER MILL,HOSHANGABAD M.P

Closing date and time for receipt of tenders 25.06.2021 11:00:00

Place of receipt of tenders ADMIN. OFFICE OF SECURITY PAPER MILL,HOSHANGABAD M.P

Time and date of opening of tenders 25.06.2021 15:00:00

Place of opening of tenders SPM HOSHANGABAD

Nominated Person/ Designation to Receive BulkyTenders (Clause 21.21.1 of GIT)

AMIT YADAVDy.Manager (TO)

ABBREVIATION "EA" MEANS EACH-----------------------------------------------------------2. Interested tenderers may obtain further information about this requirement from the above office selling thedocuments. They may also visit our website mentioned above for further details.

3. Tender documents may be purchased on payment of non-refundable fee of Rs. 560/- (Rs.500 +12%GST) per setin the form of account payee demand draft/cashier#s cheque/certified cheque, drawn on a scheduled commercialbank in India, in favour of "Security Paper Mill, Hoshangabad", payable at "Hoshangabad" (name of the place)without which tender shall be liable for rejection. In case of non-payment and payment not as per the format of SPM(Tender fee) bid is liable to be rejected.

4. Tenderer may also download the tender documents from the web site http://spmhoshangabad.spmcil.com andhttp://eprecure.gov.in and submit its tender by utilizing the downloaded document, along with the requirednon-refundable fee. Bid will be rejected in case of non-submission or submission not as per SPM's format.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001Sec01.1


5. If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers, forwhich extra expenditure per set will be Rs.100/- for domestic post. The tenderer is to add the applicable postagecost in the non-refundable fee mentioned in Para 3 above.

6. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchaseorganization, the tenders will be sold/ received/ opened on the next working day at the appointed time.

7. SUBMISSION OF TENDER: The bid is to be submitted in three parts :-(i) Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructionscontained in the Tender Documents, are dropped in the tender box located at the address given below on or beforethe closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.

(ii) The bid is to be submitted in three part i.e. Pre-Qualification bid, Techno-commercial bid & price bid in sealedenvelopes duly super scribed with EMD, Tender document fee & mention our NIT reference No. with date and Duedate on the top of the sealed envelope and be addressed to the General Manager, Security Paper Mill,Hoshangabad- 461005 (M.P.)

(iii) Quotation will be accepted by INDIA POST/COURIER SERVICE/DROP BOX only. Quotation sent by FAX/E-Mailwill not be considered.

(iv) EARNEST MONEY DEPOSIT (EMD): NOT APPLICABLE and firm shall submit following undertaking on letterHead duly seal & Signed:

#If we withdraw or modify our bids during period of validity of tender etc. than we will be suspended for the period of03 years for the date of opening of tender.#

(8) In case of order material in your favour for Rs. 1,50,000/- or above, the supplier shall furnish the performancesecurity amount/ Security Deposit(S.D) (3% of the ordered value) before supply of material after issue of Purchaseorder by SPM, Hoshangabad in favour of The Security Paper Mill payable at Hoshangabad. The performancesecurity will be return back without any interest to successful tenderer after the completion of all contractualobligations.

(9) NO EXEMPTION WILL BE GIVEN FOR DEPOSITING OF SECURITY DEPOSIT (S.D.) TO ANYDIC/SSI/MSME/NSIC REGISTERED FIRM.

(10) EXEMPTION WILL BE GIVEN DEPOSITING OF ONLY TENDER FEE TO ANY DIC/SSI/MSME/NSICREGISTERED FIRM

(11) Tender Fee and Earnest Money Deposit (EMD) is exempted for firms having NSIC registration for the tenderedstores. A copy of valid DIC/SSI/MSME/NSIC is to be submitted along with bid.

(12). In case firm is submitting both MSME certificate and tender fee & EMD alongwith bid and during evaluationMSME certificate found invalid or tendered item is not covered in MSME store list, then firm shall be considered asNon-MSME firm for further evaluation and no benefits of MSME firm shall be given to the firm. Firm shall submit the declaration that "firm agree to be considered as Non-MSME firm and they shall not claimany benefit available to MSME firms in future in their letter head duly seal and signed. Non acceptance of abovecondition and non-submission of above declaration shall liable to rejection of bid"

(13) Make in India Clause :

The provisions of the revised Public Procurement (Preference to Make in India) Order 2017 - dated 04th June 2020(and subsequent amendments, if any) by Department for Promotion of Industry and Internal Trade, GoI shall apply



to this tender to the extent feasible.

Special Instruction: ---------------------------------(I) Micro and Small Enterprises firm are exempted from submitting Tender fees and Earnest Money deposit. Pleasesend the copy of valid registration certificate of Micro and Small Enterprises along with your bid / quotation otherwiseyour offer will not be considered for above exemption. Tendered item should be part of store-list of MSME/DIC/NSICcertificate.

(II)Price quotation in tenders:(a)In tender, participating Micro and Small Enterprises quoting price within price band of L1 + 15 per cent shall alsobe allowed to supply a portion of requirement by bringing down their price to L1 price in a situation where L1 price isfrom someone other than a Micro and Small Enterprise and such Micro and Small Enterprise shall be allowed tosupply up to 25 per cent of total tendered value.

(b) In case of more than one such Micro and Small Enterprise, the supply shall be shared proportionately (totendered quantity).

(c) In case of tender item have non-split able or non-dividable, etc. MSE quoting price within price band L1+15%may be awarded for full/ complete supply/service of total tendered value to MSE.

(d) Minimum 3 per cent reservation for Women owned MSEs within 25 percent mentioned above (i.e. 3 percent outof 25 percent).

(III) Special provisions for micro and small enterprises owned by SC or ST:Out of 25 per cent allowed for procurement from Micro and Small Enterprises, a sub-target of 25 per cent (i.e., 4 percent out of 25 per cent) shall be allowed for procurement from Micro and Small Enterprises owned by the ScheduledCaste or the Scheduled Tribe entrepreneurs. Provided that, in event of failure of such Micro and Small Enterprisesto participate in tender process or meet tender requirements and L1 price, 4 per cent sub-target for procurementearmarked for Micro and Small Enterprises owned by Scheduled Caste or Scheduled Tribe entrepreneurs shall bemet from other Micro and Small Enterprises.

(iv)) Relaxation of Norms for Start-ups and Micro & Small Enterprises on Prior experience and prior turnovercriteria:In exercise of Para 16 of Public Procurement Policy for Micro and Small Enterprises Order 2012, Security Paper Mill,Hoshangabad has relaxed the condition of prior turnover and prior experience with respect to Start-ups and Micro &Small Enterprises subject to meeting of quality and technical specifications.

----------------------------------------------------------------

Note :(1) All other terms and conditions of NIT (including GIT, SIT, GCC & SCC) shall be remain as per our procurementmanual.

(2) General instructions to tenderer (GIT) and General conditions of contract (GCC) shall also form a part of thistender document. For details regarding GIT and GCC please refer links as below:http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdfhttp://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GCC.pdf



SECTION - II to XIX : APPLICABLE, EXCEPT SECTION : XIII & XVIII.SECTION -XIII BANK GUARANTEE FORM FOR EMD : NOT APPLICABLESECTION XVIII SHIPPING ARRANGEMENTS FOR LINER CARGOES : NOT APPLICABLE

IMPORTANT NOTE:-

(1) The tender documents are not transferable.

(2) SPMs Right to Accept any Tender and to Reject any or All Tenders SPM reserves the right to accept in part or infull any tender or reject any tender without assigning any reason or to cancel the tendering process and reject alltenders at any time prior to award of contract, without incurring any liability, what so ever to the affected tenderer ortenderers.

(3) E Way Bill - As per Government of India instruction e-Way Bill is mandatory with effect from 01-02-2018 for allinter-State and intra-State movement of goods. Therefore you are requested to generate the e-Way Bill beforebooked the material through common portal of Government and attach e-Way Bill with your invoice. Required GSTdetails of Security Paper Mill, Hoshangabad is as follows:-

Trade Name : SECURITY PAPER MILLCity, State : HOSHANGABAD, MADHYA PRADESHState Code : 23Pin : 461005GSTIN No. : 23AAJCS6111J3ZEPAN No. : AAJCS6111J

(4) #BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OF FULFILLMENTOF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD WILL NOT BE ENTERTAINED FORANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY LEAD TOREJECTION OF OFFER.#

Encl: 1. Check list (Annexure-I)2. Declaration (Annexure-II)3. Declaration (Annexure-III)4. Drawing (Annexure-IV)5. Drawing (Annexure-V)

Yours faithfully,

(Amit Yadav)Dy. Manager (Material)For Chief General ManagerE-mail: [email protected] :- (07574) 286587 & 286848

CORRESPONDING ADDRESS---------------------THE CHIEF GENERAL MANAGERSECURITY PAPER MILLHOSHANGABAD-461 005 (M.P.)Website: http://spmhoshangabad.spmcil.comFAX :- (07574)-255170



SIGNATURE OF BIDDER WITH NAME,DESIGNATION & SEAL

..........................................

..........................................(Name Designation, Adress telephone number etcof the officer signing the document)

For and on behalf of...........................................



Section II: General Instructions to Tenderers (GIT)Part 1: General Instructions Applicable to all type of Tenderers

Kindly refer http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdffor further details (GIT contains 32 pages).




Section II: General Instructions to Tenderers (GIT)Part II: Additional General Instructions Applicable to Specific type of Tenderers

Kindly refer http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GIT.pdffor further details (GIT contains 32 pages).




Section III: Specific Instructions to Tenderers (SIT)The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. Thecorresponding GIT clause numbers have also been indicated in the text below:In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shallprevail.(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be otherclauses in SIT as deemed fit.)

Sr No GIT ClauseNo.

Topic SIT Provision

01 4 Eligible Goods and Services (Origin ofGoods)

All goods and related services to be suppliedunder the contract shall have their origin in India orother countries, subject to any restriction imposedin this regard in Section III (SIT) The term 'origin'used in this clause means the place wherethegoods are mined, grown, produced, ormanufactured or from where the related servicesare arranged and supplied.

02 9 Time Limit for receiving request forclarification of Tender Documents

A Tenderer requiring any clarification orelucidation on any issue of the tender documentsmay take up the same with SPMH in writing or byfax/e-mail/telex. SPMH will respond in writing tosuch request provided the same is received bySPMH not laterthan twenty one days (unlessotherwise specified in the SIT) prior to theprescribed date of submission of tender. Copies ofthe query and clarifcation shall be sent to allprospective bidders who have received the biddingdocument.

03 11.2 Tender Currency Supplier is requested to quote price within 2Decimal place.Quotation with price quote beyond2 decimal place is ignored.

04 12.10 Applicability of Octroi and Local taxes Applicable - bear by tenderer

05 19 Tender Validity 165 days from opening date of quotation

06 20.4 Number of Copies of Tenders to besubmitted

One

07 28.1 Discrepancy in Prices - A If, in the price structure quoted by a tenderer,there is discrepancy between the unit price andthe total price (which is obtained by multiplying theunit price by the quantity, the unit price shallprevail and the total price corrected accordingly,unless SPMH feels that the tenderer has made amistake in placing the decimal point in the unitprice, in which case the total price as quoted shallprevail over the unit price and the unit pricecorrected.

08 28.2 Discrepancy in Prices - B If there is an error in a total price, which has beenworked out through addition and/or subtraction of



Sr No GIT ClauseNo.

Topic SIT Provision

subtotals, the subtotals shall prevail and the totalcorrected

09 28.3 Discrepancy in Prices - C If there is a discrepancy between the amount expressed in words and figures , the amount inwords shall prevail If , as per the judgment ofSPMH , there is any such arithmetical discrepancyin a tender, the same will be suitably conveyedtothe tenderer by registered /speed post .If thetenderer does not agree to the observation ofSPMH, the tender is liable to be ignored.

10 SpecialCondition

GST Returns Supplier Should file the GST returns for outwardsupplies in time. In case of any Input Credit Lossto SPM by way of their failure to files GST Returnsin time, SPM reserves the right to withhold thepayment of further supplies till production ofevidence of filling of Returns.

11 SpecialCondition

TCS u/s Sec.206C (1H) of Income Tax Act Supplier should file the returns pertaining to TCS(Section 206C (1 H) for TCS collected, in time andprovide the TCS certificate to SPM. In case of anyCredit loss to SPM by way of their failure to filesReturns and provide TCS certificate in time, SPMreserves the right to recover the amountequivalent to TCS paid along with applicableinterest from the payment of further supplies.

12 SpecialCondition

Pre Bid Meeing Pre bid meeting will be held on dt.18.06.2021



Section IV: General Conditions of Contract (GCC)

Kindly refer http://spmhoshangabad.spmcil.com/spmcil/uploaddocument/GCC.pdffor further details (GCC contains 28 pages).




Section V: Special Conditions of Contract (SCC)The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses ofGeneral Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. TheseSpecial Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in theSCC shall prevail.(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be otherclauses in SCC as deemed fit)

Sl.No.

GCC ClauseNo.

Topic SCC Provision

01 8.2 Packing and Marking The quality of packing, the manner of markingwithin & outside the packages and provision ofaccompanying documentation shall strictly complywith requirements as provided in TechnicalSpecifications and Quality Control Requirementsunder Section VII andVIII and in SCC underSection V. In case the packing requirements areamended due to issue of any amendment to thecontract, the same shall also be taken care of bythe supplier accordingly.

02 11.2 Transportation of Domestic Goods Supplied material only through RegisteredCommon Carriers.

03 12.2 Insurance The supplier shall make arrangements for insuringthe goods against loss or damage incidental tomanufacture or acquisition, trasportation, storageand deliver as per clause no. 12.3, 12.4, 12.5 Bearby firm

04 14.1 Incidental Services Applicable

05 15 Distribution of Dispatch Documents forclearance/ Receipt of Goods

Applicable

06 16.1 Warrantee Clause The supplier warrants that the goods suppliedunder the contract is new, unused and incorporateall recent improvements in design and materialsunless prescribed otherwise by SPM in thecontract. The supplier further warrants that thegoods supplied undercontract shall have no defectarising from design, material or workmanship orfrom any act or omission of the supplier, that maydevelop under normal use of the supplied goods.

07 16.2 Warrantee Clause Warrantee shall remain valid for 01(One) Yearafter the goods have been delivered to the finaldestination and accepted by SPM in terms of thecontract.

08 16.4 Warrantee Clause If claim arising out of this warranty, supplier shallrepair or replace the defective goods or partsthereof, free of cost, at the ultimate destination.The supplier shall take over the replacedparts/goods after providing their replacement and



Sl.No.

GCC ClauseNo.

Topic SCC Provision

no claim,whatsover shall lie on SPM for suchreplaced parts/goods thereafter.

09 16.6 Warrantee Clause If the supplier, having been notified, fails torectify/replace the defects within a reasonableperiod, SPM may proceed to take such remedialaction as deemed fit by SPM, at the risk andexpense of the supplier and without prejudice toother contractualrights and remedies, which SPMmay have against the supplier.

10 19.3 Option Clause Not applicable

11 21.2 Taxes and Duties Applicable ( Henceforth, every supplier has toindicate the break-up of Tax (GST.) in priceschedule/bills. In case Tax is not applicable onsupplier, they must enclose relevant TaxExemption certificate. It is must for availing inputtax rebate.

12 22, 22.1, 22.2,22.4, 22.3,22.6

Terms and Mode of payments 100% payment after receipt and acceptance ofgoods by the SPM at destination and onproduction of all required documents by thesupplier. Payments to supplier are made throughRTGS/NEFT.

13 24.1 Quantum of LD If the contractor fails to deliver the goods and/orservices or any installment thereof within theDelivery Period, SPM Hoshangabad shall, withoutprejudice to other rights and remedies available toSPM, Hoshangabad under the contract, deductfrom the contractor price, as Liquidated damages,a sum equivalent to the rate of 0.5 % of thedelivered price of the delayed goods and/orservices along with applicable GST of 18% on theLD amount, for each week of delay or part thereofuntil actual delivery or....

14 24.1 (Continue) Quantum of LD .............. performance, subject to a maximumdeduction of the 10% ( plus GST on the LDamount) of the delayed goods or services#

15 33.1 Resolution of Disputes If dispute or difference of any kind shall arisebetween SPMH and the supplier in connectionwith or relating the contract, the parties shall makeevery effort to resolve the same amicably bymutual consultations. If the parties fail to resolvetheirdispute or difference by such mutualconsulation withing 21 days of its occurrence,then,unless otherwise provided in the SCC, eitherSPMH or the supplier may seek recourse tosettlement of disputes through arbitration act 33.2.



Section VI: List of Requirements

ScheduleNo.

Breif Description of goodsand services (RelatedSpecifications etc.are inSection-VII)

Accounting Unit Quantity Amount ofEarnestMoney

Remark

1 SPME034185 DKM PumpModel Type-SuperJCAMP112/16

EA 1.000 0.00INR

2 SPME034186 DKM PumpModel Type-SuperJCAMP112/20

EA 1.000

3 SPME034184 DKM PumpModel Type-GD60-2 PP 125

EA 3.000

Tenders shall be submitted in parts as below: -

PART I # PRE-QUALIFICATION BID:

Pre Bid Meeting Held on dt. 18.06.2021

(A) For MSME Firms:

Point NO. (1) Earnest Money Deposit: Nil and firm shall submit following undertaking on letter Head duly seal &Signed:#If we withdraw or modify our bids during period of validity of tender etc. than we will be suspended for the period of03 years for the date of opening of tender.#

i. Firm shall submit the valid MSME certificate and the tendered item/service must be listed in the MSMEcertificate store list. Non-submission of valid MSME certificate and non-availability of the tendered item /service inthe store list of this certificate shall lead to rejection of the offer.

ii. One original Tender Document shall be submitted. It should not have any price aspect.

iii. Power of Attorney/Authorization with the seal of the company of person signing the tender documents.

iv. Dully filled tender form as per Section-X is to be submitted. No price details are to be given in this bid. In case ifany price detail is given, then the bids are liable to be rejected.

v. Firm shall accept and submit the documents as per qualification criteria of section-IX for MSME firm.

vi. If required SPM may visit the factory during PQB stage, to ascertain the bidder manufacturing capability &quality control methodology.

Firm should submit the following:-

vii. Firm should submit the following information regarding the capacity and performance:-

a) Name of the machine utilized to supply the quoted product.b) The number of machines being utilized for the production and the capacity of each machine.c) Total Annual Capacity of the manufacturer.



d) Supply orders in hand and proportionate capacity to supply quoted amount.

viii. Firm shall submit the declaration on letter head duly seal & signed by competent authority as per attachedAnnexure II.

ix. Firm shall submit the declaration for Section IX: Qualification/Eligibility Criteria Point VI) as per attachedAnnexure III.

(B) For Non MSME Firms:

i. One original Tender document shall be submitted. It should not have any price aspects.

ii. Tender document fee Rs.560/-. Non submission of tender fees or valid MSME certificate for exemption oftender fees, bid liable to be rejected.

iii. Earnest Money Deposit: Nil and firm shall submit following undertaking on letter Head duly seal & Signed:#If we withdraw or modify our bids during period of validity of tender etc. than we will be suspended for the period of03 years for the date of opening of tender.#

iv. Power of Attorney/Authorization with the seal of the company of person signing the tender documents.

v. Manufacturing/Authorization Certificate:

(a) If the bidder firm is manufacturer then firm has to submit the valid registration certificate.

(b) If the bidder firm is not the manufacturer then firm has to submit the valid manufacturers authorization certificateof the item supplied as per the standard form duly filled by OEM as per annexure XIV of this tender document.

Note :-MAF should be on the letter head of the manufacturing firm and should be signed by a person competent andhaving the power of attorney to legally bind the manufacturer.

vi. Financial Standing of last 3 years i.e 2018-19,2019-20 & 2020-21 in case the financial year is maintainedcalendar year wise or 2018-19,2019-2020 & 2020-21 in case the financial year is maintained ending 31st March of ayear should be certified by accountant's e.g. Chartered Accountants (CA) in India.

vii. Containing unpriced tender consisting commercial package including all terms and conditions. No price details tobe given in this tender (as per Section-X).

viii. Firm shall submit the documents as per Qualification/ Eligibility Criteria Section-IX. In case agent/dealersubmitted bid in the tender, than their principal/manufacture shall meet the qualifying criteria. Hence, agent/dealershall submit the documents of their principal/manufacture meeting the qualifying criteria.

ix. Firm should submit the following information regarding the capacity and performance:-

a) Name of the machine utilized to supply the quoted product.b) The number of machines being utilized for the production and the capacity of each machine.c) Total Annual Capacity of the manufacturer.d) Supply orders in hand and proportionate capacity to supply quoted amount.

x. Firm shall submit the declaration on letter head duly seal & signed by competent authority as per attachedAnnexure II.

xi. Firm shall submit the declaration for Section IX: Qualification/Eligibility Criteria Point VI) as per attached



Annexure III.

PART- II: TECHNO-COMMERCIAL BID:

i) Consisting of all technical specification as per section VII of this Tender document & commercial conditions. Itshould not have any price /price elements of the item being offered.

ii) One format of blank Price bid to be furnished without price/ price elements to know whether the firm furnishedclearly all charges as required in our Price Schedule shown at Section : XI of this document.

iii) Validity: 165 days from the date of opening of tender, offer valid for a shorter period shall be treated asunresponsive & rejected.

iv) F.O.R.: SPM, Hoshangabad, door delivery duly unloading.

v) Required Delivery Schedule : Within 90 days from the date of issue of NAC/ Purchase Order whichever is earlier.

vi) Payment term: 100% payment after receipt and acceptance of goods by the SPM at destination and onproduction of all required documents by the supplier. Payments to supplier are made through RTGS/NEFT.

vii) Taxes: If any - Please strictly incorporate in our NIT Section - XI only in percentage (%).

viii) Warranty: As per Section -V Sr. No. 6, 7, 8 & 9

PART # III: PRICE BID:

The bidders shall quote the price and other elements of price as per the format given as Section # XI of this tenderdocuments. Insertion, post script, addition and alteration shall not be made, if any, will not be considered forcalculating the price.

03. All Section & pages of the tender documents strictly should be signed, name and sealed by bidder firm.

NOTE : #BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT OFFULFILLMENT OF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD WILL NOT BEENTERTAINED FOR ANY REASON. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAYLEAD TO REJECTION OF OFFER.#

-----------------------------------SIGNATURE OF BIDDER WITH NAME,DESIGNATION & SEAL



Section VII: Technical SpecificationsTechnical SpecificationSchedule No. 1Scope of work:-Development of one to one interchangeable positive displacement reciprocating pump with motor and otheraccessories equivalent to our existing installed DKM PUMP for dosing of chemical and water at New Pulp Plant.

Brief Description of the system:-

New Pulp Plant is started in the Month of September -2013 for regular production and Plant is running on continuousbasis 24*7. M/s Clextral has supplied and installed DKM Plunger reciprocating pumps for dosing of water andchemical into different zone of Bivis#I & II. Nozzle (Dia 0.8 mm) had installed in different zones of Bivis I & II andwater and chemical coming from the pump injected through this nozzle system to maintain consistency andbrightness of pulp.So, vendor should insured that the pump selection and its trouble free operation in line to consideration of backpressure generated in the system and reduction of line size from 40 mm to 0.8 mm at the bivis inlet. OPERATING PRINCIPLE OF DKM DIAPHRAGM PUMPDKM diaphragm Pump, the piston is not in contact with the pumped fluid, preventing damage to the dynamic sealthrough abrasion or corrosion. The pumping chamber consists of the pump casing, an elastic front diaphragm andtwo valves, an inlet valve and an outlet valve. When the front diaphragm is drawn back, the volume of the pumpingchamber increases and the fluid is drawn in through the inlet valve. The forward movement of the diaphragmdecreases the volume of the chamber and the fluid is expelled.Hydraulic transmission is responsible for the front diaphragm moving back and forth simultaneously with the piston.Variation in the volume of the pumping chamber is thus achieved by variation of the piston displacement. The flow offluid through the pumping chamber is regulated by variation of the piston stroke. Hydrostatic transmission betweenthe piston and the diaphragm consists.With double diaphragm of two separate spaces:The space between the piston and the back diaphragm, called the impulsion chamber, and the space between theback and front diaphragms, called the intermediate chamber. Both spaces are filled with hydraulic fluid. The volumeof fluid in the intermediate chamber is set once and for all when the pump is started up, so that the two diaphragmsare more or less parallel to one another. This means that the range of movement of the front diaphragm, which ismechanically free on the pumping chamber side, is restricted (thus avoiding excessive deformation) as it remainsparallel to the back diaphragm. The range of movement of the back diaphragm is restricted by the rear screen of theintermediate plate. The amount of hydraulic fluid between the piston and the diaphragm is regulated automaticallyunder the following conditions:Double diaphragmIf there is too much hydraulic fluid, the back diaphragm presses against the intermediate plate on the piston forwardstroke and the excess oil is expelled via the safety valve.If there is not enough hydraulic fluid, on the piston return stroke the resultant negative pressure opens the reliefvalve, allowing hydraulic fluid to be drawn into the impulsion chamber.

DKM Chemical diaphragm reciprocating pump consist of double diaphragm, Accumulator, bladder with nitrogenpressure, safety Valve, Pressure gauge NRV in pump head suction, discharge and discharge line etc.

1. Scope of work:-

SPM required one to one interchangeable positive displacement reciprocating Diaphragm pump with motor andother accessories equivalent to our existing installed DKM PUMP MODEL TYPE-SUPER J CAMP112/16A detail of existing installed pump and its accessories are given below:-

Pump Type- DKM NaoH Pump, Double Diaphragm reciprocating pumpPump Model- SUPER J CAMP112/16Flow- 30 L/h



Cracking pressure: 25 BarDischarge Pressure: 20 BarStroke/min-90 C/minApplication Liquid: NAOHConcentration: 50%Pump Item- EV 240 PAP 103Job No-331K939Serial No-17564/08Valve Box: - Valve Setting -7.0 bar Ball Size -12 mmSafety Valve:-cracking Pressure -25 BarMotor:-ABBVoltage:-415 VPower:-0.55 KWCurrent:-1.5 ampEfficiency:-IE3 and aboveIEC-34, IP-552. Accessories:-Accumulator: - FOXType: - HSTX 0.35Pressure: - 16 BarCapacity: - 0.35L

3. Required Capacities:-Nominal Flow:-25 l/hMax Flow: - 30 l/hNominal Pressure: - Suction- 0bar (flooded)Discharge -20 Bar5. Test Conditions:-Cracking pressure: 25 BarDischarge Pressure: 20 BarAmbient Tº: 48ºC maxStroke per min.: 90 C/minBrake Horse Power: 0.3 KWSr.No Pump Stroke% Flow L/h1.100 Percentage Flow 282.75 Percentage Flow 19.83.50 Percentage Flow 134.25 Percentage Flow 55.10 Percentage Flow 1.7

6. PULSATION DAMPENER

Accumulator: - MOC-AISI 316 LType Pulsation: - Bladder TypeBladder MOC- EPDMBladder Type: - HSTX 0.35Pressure: - 16 BarCapacity: - 0.35L

7. DOUBLE DIAPHRAGMMOC of Diaphragm 1:-Perbunan (NBR)MOC of Diaphragm 2: - Perbunan+Telfon



8. PUMP CONNECTIONSuction Connection:-FLANGE ISO PN16 DN15Discharge Connection: - FLANGE ISO PN40 DN15

For details please refer existing chemical pump drawing which is indicative in nature and used for reference.

Schedule No. 2

Scope of work:-

SPM required one to one interchangeable positive displacement reciprocating diaphragm pump with motor and otheraccessories equivalent to our existing installed DKM PUMP MODEL TYPE-SUPER J CAMP112/20A detail of existing installed pump and its accessories are given below:-

Pump Type- DKM H2O2 Pump, Double Diaphragm reciprocating pumpPump Model- SUPER J CAMP112/20Flow- 40 L/hCracking pressure: 25 BarDischarge Pressure: 20 BarStroke/min-120 C/minApplication Liquid: H2O2Concentration: 50%Pump Item- EV 240 PAP 103Job No-331K939Serial No-17563/08Pump Type:-SUPER J CAMP 112/20Valve Box: - Valve Setting -7.0 bar Ball Size -12 mmSafety Valve:-cracking Pressure -25 BarMotor:-ABBVoltage:-415 VPower:-0.55 KWCurrent:-1.5 ampEfficiency:-IE3 and aboveIEC-34, IP-552. Accessories:-Accumulator: - FOXType: - HSTX 0.35Pressure: - 10 BarCapacity: - 0.35L3. Required Capacities:-Nominal Flow:-30 l/hMax Flow: - 40 l/hNominal Pressure: - Suction- 0bar (flooded) Discharge -20 Bar

4. Test Conditions:-Cracking pressure: 25 BarDischarge Pressure: 20 BarAmbient Tº:20ºCStroke per min.: 120 C/minBrake Horse Power: 0.3 KW



Sr.No Pump Stroke% Flow L/h1.100 Percentage Flow 482.75 Percentage Flow 363.50 Percentage Flow 22.44.25 Percentage Flow 10.55.10 Percentage Flow 2.8

5. PULSATION DAMPENERAccumulator: - FOX,Accumulator: - MOC-SS 316Type Pulsation: - Bladder TypeBladder MOC- FPMBladder Type: - HSTX 0.35Pressure: - 16 BarCapacity: - 0.35L

6. DOUBLE DIAPHRAGM

MOC of Diaphragm:- PerbunanMOC of Diaphragm: - Perbunan+Telfon


For details please refer existing chemical pump drawing which is indicative in nature and used for reference.

Schedule No. 3Brief Description of the system:-

DKM Plunger water pumps are reciprocating pumps. The pumping chamber volume variation, which is describedbelow, is obtained by a reciprocating motion of a plunger. This plunger is in contact with the pumped fluid, as is alsothe sealing packing. The pumping chamber is comprised of a proportional body, a plunger and two valves called asuction valve and a delivery valve. The increase in volume of the pumping chamber which is caused by the return ofthe plunger, forces the liquid to enter by the suction valve. The decrease in volume of the pumping chamber causedby the forward movement of the plunger, forces the liquid out, and pumped by the delivery valve.DKM Single Acting Plunger Type Motor driven Metering Pump consists of Accumulator, bladder with nitrogenpressure, safety Valve, NRV in pump head suction, discharge and discharge line.

Scope of work:-

SPM required one to one interchangeable positive displacement reciprocating Piston pump with motor and otheraccessories equivalent to our existing installed DKM PUMP MODEL TYPE- GD 60/2 PP125Details of Existing DKM Water Pump Technical Specification:-

1. Pump Description:-Pump Type: DKM Water Pump, Single Acting Plunger Type Motor driven Metering Pump



Pump Model: GD 60/2 PP125Flow- 4000 L/hCracking pressure: 15 BarDischarge Pressure: 12 BarStroke/min-90 C/minApplication Liquid: WaterValve Box: - Valve Setting -4.5 barBall Size -50 mmSafety Valve:-cracking Pressure -15 BarMotor: - ABBVoltage:-415 VPower:-7.5 KWCurrent:-15 ampEfficiency:-IE3 and aboveIEC 34-600IP-552. Accessories:-Accumulator: - Pulsation Bladder TypeAccumulator: - MOC-SS 316Type Pulsation: - Bladder TypeType:-HTRX 10Bladder MOC- NBRPressure: - 8.5 BarCapacity: - 10 LTR3. Required Capacities:-Nominal Flow:-3500L/hMax Flow:-4000 L/hNominal Pressure: - Suction- 0bar (flooded) Discharge -12 Bar

4. Test Conditions:-Cracking pressure: 15 BarDischarge Pressure: 12 BarAmbient Temp: 48ºCStroke per min.: 90 C/minBrake Horse Power: 4 KW

Sr.No Pump Stroke% Flow L/h1.100 Percentage Flow 45282.75 Percentage Flow 34203.50 Percentage Flow 23104.25 Percentage Flow 11305.10 Percentage Flow 435


*For details please refer existing Water pump drawing which is indicative in nature and used for reference.

Essential Conditions:1.Development of reciprocating plunger piston and Diaphragm pump for water and chemical dosing.2.Media inside the Bivis-I and II 100 % cotton comber pulp.3.Firm should be OEM or authorized distributor of original manufacturer of reciprocating plunger pump and



diaphragm pump which will be supplied and shall provide valid authorization distributor certificate issued by OEM forthe current year along with bid falling which bid will not be considered.4.Firm should have experience of manufacturing/ development of similar type of reciprocating pump for water andchemical dosing with one to one interchangeability. Valid PO copy and performance certificate are to be submittedalong with bid.5.Reference list of similar kind of reciprocating pump development within the last 5 years in similar paper industry.6.Bidder shall provide technical leaflet/catalogue along with bid for their equivalent quoted dosing pump for waterand chemical.7.Bidder shall confirm they will provide material test certificate and drawing of each type of reciprocating pump alongwith supply of equipment.8.In case of abnormal/repeated failure of pump while in service, bidder shall depute their service engineer free ofcost to analyze the root cause. Bidder shall confirm same with technical bid.9.The parameter given in specification is for indicative and reference purpose. Firm may visit at SPM Hoshangabadif any additional information is required.10.Firm should ensure that inlet and outlet size of the quoted pump should be inline to installed suction anddischarge pipe line dimension, if any modification required then it should be in the scope of vendor.11.The supplier shall provide technical support for the system/machine and make available all required spares andconsumables for a period of at least 10 years from the date of expiry of warranty period. All terms and conditions ofthis tender shall apply to after sales/services support also. Written commitment should be submitted in this regardalong with techno-commercial bid.12.Pumps should meet API 675 # 3rd edition and Hydraulic Institute Standards, USA requirement as regards todesign, manufacturing and testing.

Final acceptance performance test criteria for pump provided in Annexure-APerformance test:-For final acceptance of Reciprocating Pump, performance test shall be carried out in the presence of SPM andBidder representative. The supplied pump may fulfill the required parameter as perGiven below uninterruptedly for 72 hours.Performance test For Reciprocating type Plunger pump for Chemical and water pumpSr. no Description Parameter1.Number of days 32.Number of shift in a day 33.Number of hours in a one shift 8 hours4.Inlet Pressure5.Outlet pressure6.Checked Flow at different stroke as per mention in data sheet.7.Firm should be supply Testing calibration reports of test instruments/equipment#s Certificate with performancecurve.8.Firm should submit Third Party Inspection certificate of pump issued by Lloyd, EIL or similar.9.Pump shall be for Performance Testing and Hydraulic testing with job motor as per API 675 testing standards.



Section VIII: Quality Control Requirements

Tenders Point :-

1. Bidder should confirm in technical bid, there is no any changes in motor KW as mention in our technical sectionVII for schd. 1, schd. 2 and schd. 3.

2. Reference drawing of chemical and water pump as per attached annexures.



Section IX: Qualification/Eligibility Criteria1. Experience & Past Performance:

Bidder Firm should have manufactured & supplied at least One positive displacement reciprocating pump for waterand chemical dosing similar to existing DKM pump in any one year during last five years ending 31st March-2020

Note: Startups and Micro and Small Enterprises are exempted from Experience and Past Performance Criteria.

2. Capability-Equipment & Manufacturing Facilities:- for Schedule No. 3

Bidder Firm including the local supplier must have an annual capacity to manufacture and supply at least Onepositive displacement reciprocating pump for water and chemical dosing similar to existing DKM pump.

3. Financial Standing :-

(a) The average annual turn-over of the Bidder during the last three (3) years, ending 31st March 2021, should bemore than Rs. 19,03,419.00 INR.

Note: Startups and Micro and Small Enterprises are exempted from Experience and Past Performance Criteria.

(b) The Bidder firm including the local supplier should not have suffered any financial loss for more than one (1)year during the last three (3) years, ending 31st March 2021.

(c) The net worth of the Bidder firm including the local supplier should not have eroded by more than 30% in thelast three (3) years, ending 31st March 2021.

4. General Conditions as per Ministry of Finance, Department of Expenditure, Public Procurement Division, OMNo. F.No.6/18/2019-PPD Dated 23.07.2020:

I. Any bidder from a country which shares a land border with India will be eligible to bid in this tender only if thebidder is registered with the Competent Authority.

II. #Bidder# (including the term #tenderer#, #consultant# or #service provider# in certain contexts) means anyperson or firm or company, including any member of a consortium or joint venture (that is an association of severalpersons, or firms or companies), every artificial juridical person not failing in any of the descriptions of bidders statedhereinbefore, including any agency branch or office controlled by such person, participating in a procurementprocess.

III. #Bidder from a country which shares a land border with India# for the purpose of this Order means:-a. An entity incorporated, established or registered in such a country; orb. A subsidiary of an entity incorporated, established or registered in such a country; orc. An entity substantially controlled through entities incorporated, established or registered in such a country; ord. An entity whose beneficial owner is situated in such a country; ore. An Indian (or other) agent of such an entity; orf. A natural person who is a citizen of such a country; org. A consortium or joint venture where any member of the consortium or joint venture falls under any of the above.

IV. The beneficial owner of the purpose of (iii) above will be as under:1. In case of company or Limited Liability Partnership, the beneficial owner is the natural person(s), who, whetheracting alone or together, or through one or more juridical person, has a controlling ownership interest or whoexercises control through other means.Explanation-a. #Controlling ownership interest# means ownership of or entitlement to more than twenty-five per cent of sharesor capital or profits of the company.



b. #Control# shall include the right to appoint majority of the directors or to control the management or policydecisions including by virtue of their shareholding or management rights or shareholders agreements or votingagreements.2. In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone ortogether, or through one or more juridical person, has ownership of entitlement to more than fifteen percent ofcapital or profits of the partnership.3. In case of an unincorporated association or body of individuals, the beneficial owner is the natural person(s),who, whether acting alone or together, or through one or more juridical person, has ownership of or entitlement tomore than fifteen percent of the property or capital or profits of such association or body of individuals.4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant naturalperson who holds the position of senior managing official.5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author of the trust,the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other natural person exercisingultimate effective control over the trust through a chain of control or ownership.

V. An Agent is a person employed to do any act for another, or to represent another in dealings with third person.

VI. The successful bidder shall not be allowed to sub-contract works to any contractor from a country which sharesa land border with India unless such contractor is registered with the Competent Authority.

VII. Following undertaking shall be submit along with the bid on the letter head with seal and signed by thecompetent authority:

#I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land borderwith India; I certify that M/s ................ (Firm#s Name) is not from such a country or, if from such a country, has beenregistered with the Competent Authority. I hereby certify that M/s ................ (Firm#s Name) fulfills all requirements inthis regard and is eligible to be considered. (Where applicable, evidence of valid registration by the CompetentAuthority shall be attached.)#.

I, the undersigned, declare that the item ..................................... originates in........................................ (Name of thecountry).

NOTE:-

1. All experience, past performance and capacity/capability related data should be certified by the authorizedsignatory of the Bidder firm. The credentials regarding experience and past performance to the extent required asper the above eligibility criteria as submitted by the Bidder may be verified from the parties for whom work has beendone.

2. All financial standing data should be certified by certified accountants e.g. Chartered Accountants (CA) in Indiaand Certified Public Accountant/ Chartered Accountant of other countries.

3. In case agent/dealer submitted bid in the tender, than their principal/manufacturer shall meat the qualifyingcriteria. Agent/Dealer shall submit the documents of their principal/manufacturer meeting the qualifying criteria.

4. MOST IMPORTANT NOTE:-

BIDDER TO FURNISH STIPULATED DOCUMENTS IN SUPPORT OF FULFILLMENT OF QUALIFYINGCRITERIA. NON-SUBMISSION OR INCOMPLETE SUBMISSION OF DOCUMENTS MAY LEAD TO REJECTIONOF OFFER.



----------------------------------------SIGNATURE OF BIDDER WITH NAME,DESIGNATION & SEAL



Section X: Tender Form Date:

To,Security Paper Mill, HoshangabadA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Hoshangabad

Ref: Your Tender document No.6000015970 /ME01/2021-22/352 dated 20.05.2021

We, the undersigned have examined the above mentioned tender enquiry document, including amendmentNo............., dated.......... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver........................................ (Description of goods and services) in conformity with your above referred document forthe sum of _____________ (total tender amount in figures and words), as shown in the price schedule(s), attachedherewith and made part of this tender.If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, inaccordance with the delivery schedule specified in the List of Requirements.We further confirm that, if our tender is accepted, we shall provide you with a performance security of requiredamount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'SpecialConditions of Contract', for due performance of the contract.We agree to keep our tender valid for acceptance for a period up to ................, as required in the GIT clause 19,read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period,if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and thistender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formalcontract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitutea binding contract between us.We further understand that you are not bound to accept the lowest or any tender you may receive against yourabove-referred tender enquiry.

...................................(Signature with date)

...................................... (Name and designation)

Duly authorized to sign tender for and on behalf of

...................................................

...................................................



Section XII: QuestionnaireThe tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question /issue does not apply to a tenderer, the same should be answered with the remark "not applicable".Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence tosubstantiate the corresponding statement.In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, itstender will be liable to be ignored.1. Brief description and of goods and services offered:2. Offer is valid for acceptance up to .....................................................3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India:Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority.4. Status :a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / orthe National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate ofIndustries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you areregistered and whether there is any monetary limit imposed on your registration.b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is inaffirmative.5. Please indicate name & full address of your Banker(s) :6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. ofGovernment of India or by any State Govt.

................................(Signature with date)

..............................

..............................(Full name, designation & address of thePerson duly authorized sign on behalf of the tenderer)For and on behalf of

...............................

................................ (Name, address and stamp of the tendering firm)



Section XIV: Manufacturer's Authorization FORMTo,Security Paper Mill, HoshangabadA Unit of Security Printing & MintingCorporation of India Limited(Wholly Owned by Govt. of India)Hoshangabad

Dear Sirs,

Ref.: Your Tender document No..................................................... dated..............

We..................................................................... who are proven and reputable manufacturers of................................... (name and description of the goods offered in the tender) having factories at......................................... here by authorize Messrs........................................... (name and address of the agent) tosubmit atender, process the same further and enter into a contract with you against your requirement as contained in theabove referred tender enquiry documents for the above goods manufactured by us.We further confirm that no supplier or firm or individual other than Messrs................................. (name and addressof the above agent) is authorized to submit a tender, process the same further and enter into a contract with youagainst your requirement as contained in the above referred tender enquiry documents for the above goodsmanufactured by us.We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract readwith modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by theabove firm against this tender document.Yours faithfully,

.............................................

.............................................. [Signature with date, name and designation]

Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by aperson competent and having the power of attorney to legally bind the manufacturer.



Section XV: Bank Guarantee Form for Performance Security....................................................[insert: Bank's Name, and Address of issuing Branch or Office]Beneficiary: .............................. [insert: Name and Address of SPMCIL]Date:.........................PERFORMANCE GUARANTEE No.: ..................................WHEREAS................................................................................... (name and address of the supplier) (hereinaftercalled "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply(description of goods and services) (herein after called "the contract").

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bankguarantee by a scheduled commercial bank recognized by you for the sum specified therein as security forcompliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up toa total of .............................................................................. (amount of the guarantee in words and figures), and weundertake to pay you, upon your first written demand declaring the supplier to be in default under the contract andwithout cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without yourneeding to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with thedemand. We further agree that no change or addition to or other modification of the terms of the contract to beperformed thereunder or of any of the contract documents which may be made between you and the supplier shallin any way release us from any liability under this guarantee and we hereby waive notice of any such change,addition or modification.

We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCILhaving to substantiate its demand.

.........................................................................(Signature with date of the authorized officer of the Bank)

.............................................................

.............................................................Name and designation of the officer

.............................................................Seal, name & address of the Bank and address of the Branch

............................................................Name and designation of the officer

............................................................

............................................................Seal name& address of the Bank and address of the Branch

This guarantee will remain in force for a period of sixty days after the currency of this contract and any demandinrespect thereof should reach the bank note later than the above date.



Section XVI: Contract FormContract No..............dated............. This is in continuation to this office' Notification of Award No................... dated .................... 1. Name & address of the Supplier: .......................................... 2. SPMCIL's Tender document No........... dated...........and subsequent Amendment No............ dated........... (If any),issued by SPMCIL 3. Supplier's Tender No............. dated...........and subsequent communication(s) No.............. dated......... (If any),exchanged between the supplier and SPMCIL in connection with this tender. 4. In addition to this Contract Form, the following documents etc, which are included in the documents mentionedunder paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract:(i) General Conditions of Contract; (ii) Special Conditions of Contract; (iii) List of Requirements; (iv) Technical Specifications; (v) Quality Control Requirements; (vi) Tender Form furnished by the supplier; (vii) Price Schedule(s) furnished by the supplier in its tender; (viii) Manufacturers' Authorization Form; (ix) SPMCIL's Notification of Award Note: The words and expressions used in this contract shall have the same meanings as are respectively assignedto them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated underclause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to thiscontract. 5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for readyreference: (i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under: (ii) Delivery schedule (iii) Details of Performance Security (iv) Quality Control (a) Mode(s), stage(s) and place(s) of conducting inspections and tests. (b) Designation and address of SPMCIL's inspecting officer (v) Destination and dispatch instructions (vi) Consignee, including port consignee, if any (vii) Warranty clause (viii) Payment terms (ix) Paying authority ...................................... (Signature, name and address of SPMCIL's authorized official) For and on behalf of.............. Received and accepted this contract.................................................. (Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier) For and on behalf of ........................................... (Name and address of the supplier) .................................. (Seal of the supplier) Date: Place:



Section XVII: Letter of authority for attending a Bid openingThe Chief General Manager,Security Paper Mill, Hoshangabad.

Subject: Authorization for attending bid opening on 25.06.2021 in the Tender of DEVELOPMENT OF CHEMICALAND WATER PUMPS FOR NEW PULP PLANT.

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of___________________ __________(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

1.

1.

Alternate representative

Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,first preference will be allowed. Alternate representative will be permitted when regular representatives are not ableto attend.2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribedabove is not recovered.



Section XIX: Proforma of Bills for Payments(Refer to Clause 22.6 of GCC)

Name and Address of the Firm.................................................................................................Bill No....................................................................Dated.......................................................Purchase order..................................................No...................................Dated......................Name and address of the consignee.........................................................................................

S.No Authority for Purchase Description of Stores No.orqty.

Rate Rs.P.

Priceper Rs.P

Amount

1. G.S.T. Amount and Rate

2. Freight (if applicable)

3. Packing and Forwarding charges (if applicable)

4. Others (Please specify)

5. PVC Amount (with calculation sheet enclosed)

6. (-) deduction/Discount

7. Net amount payable (in words Rs.)

8. GSTIN No.

9. HSN/SAC Code

10. Shipping Address

11. Place of Supply

12. Billing Address

Despatch detail RR No. other proof of despatch...............................................Dated............................................................(enclosed)

Inspection Certificate No............................................Dated..................(enclosed)



Income Tax Clearance Certificate No...........................Dated..................(enclosed)

Modvat Certificate No...........................................................................(enclosed)

Place and Date

Received Rs..............................(Rupees).........................................................

I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part ofthe supplier for claiming that payment has been fulfilled as required under the contract.

Revenue stamp Signature and of Stamp Supplier


Tender Num ber :6000015970

Section XI: Price Schedule

SN

Price Break Up

Schd. No. 1

Schd. No. 2

Schd. No. 3

1

HSN code (8 digits)

2

Basic Price per unit as per Section VII for SPMH duly unloading door delivery

3

Total Quantity

1 EA

1 EA

1 EA

4 Price (2x3) Rs.

5 GST % on Sl. no. 4

6 Other charges (if any) pls. specify

7

Total Price (4+5+6) Rs.

8

TCS at applicable rate (u/s 206C (1 H) of IT Act (presently @ 0.1%) on Total price at Sl. no.7 (if applicable)

9 Net Total (F.O.R.) Rupees.

NOTE:

1. Conditional price & Variable Price in Tender are liable to be rejected. 2. Bidder should mention separately regarding Duties/Taxes otherwise tax exemption certif icate may be enclosed.

3. Quote your rates in your quotation as per the given above price schedule format only and accept

our condition i.e. F.O.R., VALIDITY, DELIVERY PERIOD, PAYMENT TERMS AND ALL OTHER

TERMS AND CONDITION INCLUDING G.C.C. & G.I.T. OF TENDER without any deviation otherwise

your offer will be rejected without any communication.

4. The method of evaluation of L1 criteria for awarding the contract shall be on item wise of the total

offered price basis.

5. Please provide following details:

S. no. Details

1. Name of supplier ..............................................

2. Account No. ..............................................

3. Account Type ..............................................

4. Name of the Bank ..............................................

5. Branch ..............................................

6. City ..............................................

7. Branch Code ..............................................

8. MICR Code ..............................................

9. IFSC Code ..............................................

10. GSTIN ..............................................

11. HSN Code ..............................................

12. Shipping Address ..............................................

13. Place of Supply ..............................................

14. Billing Address ..............................................

15. E-mail id ..............................................

NOTE: BIDDER TO FURNISH STIPULATED DOCUMENTS ALONG WITH TENDER IN SUPPORT

OF FULFILLMENT OF TENDER CRITERIA. FURTHER CORRESPONDENCE IN THIS REGARD

WILL NOT BE ENTERTAINED FOR ANY REASON. NON-SUBMISSION OR INCOMPLETE

SUBMISSION OF DOCUMENTS MAY LEAD TO REJECTION OF OFFER.

SIGNATURE OF BIDDER

(WITH NAME, DESIGNATION AND SEAL)

--------------------------------------------------------------------------------------------------------------------------------------------------------

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001 Sec11.4


ANNEXURE – I

THREE BID, SINGLE STAGE (TWO PACKET) TENDER

BIDDER’S CHECK LIST BEFORE TENDER SUBMISSION

Part I : - PRE-QUALIFICATION BID S. No.

Tender Submission Check Points Check before submission

( )

(A) For MSME Firms:

1 Firm has to submit the valid MSME certificate and the tendered item must be listed in the MSME certificate store list.

2 Submit Power of Attorney/Authorization with the seal of the company of person signing the tender documents.

3 Submit the documents for Capability as per Section IX (For Schd. no. 3 only)

4 Fill Tender Form – Section X duly seal & sign (Without mentioning any price)

5 Submit declarations as per Annexure - II & III

(B) For Non MSME Firms:

1 Submit Tender Fee 560.00

2 Submit Earnest Money Deposited Not applicable

3 Submit Power of Attorney/Authorization with the seal of the company of person signing the tender documents.

4 Submit Manufacturer’s Authorization form

5 Submit the documents as per Qualification / Eligibility criteria – Section IX Copy of Purchase orders as per eligibility criteria last five financial years Financial statements for last three years (Balance sheet and Profit & Loss statement) certified by CA.

6 Fill Tender Form – Section X duly seal & sign ( Without mentioning any price)

7 Submit declarations as per Annexure - II & III

Part II : - TECHNO-COMMERCIAL BID S. No.


( )

1 Submits Technical Specification –Section VII as per tender.

2 Confirm the delivery period as per section VI

3 Confirm Required Destination ( F.O.R.) : SPM, Hoshangabad door delivery duly unloaded as per section VI

4 Confirm the Tender validity as per section VI

5 Confirm the payment terms as per section VI

6 Accept the Warranty clause as per GCC clause Submit acceptance of all sections of this tender document (GIT, SIT, SCC, Quality control requirements, Tender Form, Questionnaire, etc.

7 Submit Blank Price Bid as per Section XI (Without mentioning any price).

Part III : - PRICE BID S. No.


( )

1 Price Bid as per Section XI (Price including all taxes & other charges ).

………………………….

(Bidder’s Seal & Sign) Note: Copy of this completed checklist to be necessarily enclosed alongwith bid.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001


ANNEXURE – II

Tender No. 6000015970/ME01/2021-22/352, dated 20.05.2021

(To be submitted on the letter head)

DECLARATION

We do hereby declare that,

1. We have not been blacklisted /debarred by BNPMIPL /BRBNMPL /SPMCIL or any Govt. Departments for

participation in tenders. The information provided above is correct and true to the best of my knowledge

and belief.

2. We do hereby declare that we have read and understood all terms and conditions of tender document

including GIT, SIT, GCC, SCC, Technical Specification, Quality Control Criteria and confirm to abide to those

conditions without any counter conditions.

3. "We are accepting all the terms and conditions of the tender document without any deviation and

withdraw all deviations if any"

Signature................................................................

Name.....................................................................

Designation............................................................

Date.......................................................................

Stamp of the Organization.......................................

Regd. Office :- 16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi - 110001


ANNEXURE – III

Tender No. 6000015970/ME01/2021-22/352, dated 20.05.2021

(To be submitted on the letter head)

DECLARATION

"l have read the clause regarding restrictions on procurement from a bidder of a country which shares a land

border with India. I certify that M/s...............................................................(firm's name) is not from such a

country or, if from such a country, has been registered with the Competent Authority. I hereby certify that

M/s ........................................................................... (firm's name) fulfills at requirements in this regard and is

eligible to be considered." (where applicable, evidence of valid registration by the competent Authority shall

be attached)"

I, the undersigned, declare that the item............................originate in.............................(Name of the

country).

Signature................................................................

Name.....................................................................

Designation............................................................

Date.......................................................................

Stamp of the Organization.......................................

Regd. Office :- 16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi - 110001

1

6000015970-ANNEXURE-IV

General Drawing for Existing Chemical Pump for Reference:-

2

6000015970-ANNEXURE-V

General Drawing for DKM Water Pump Reference:-

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