BeWoman: Technology Presentation 2: Maximizing Your Productivity
-
Upload
diana-silveira -
Category
Technology
-
view
112 -
download
0
description
Transcript of BeWoman: Technology Presentation 2: Maximizing Your Productivity
![Page 1: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/1.jpg)
MAXIMIZING YOUR PRODUCTIVITY
PRESENTER:
DIANA SILVEIRA
NOVARE LIBRARY SERVICES
![Page 2: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/2.jpg)
AGENDAORGANIZE YOUR PC
MASTER YOUR INBOX
SYNC BETWEEN DEVICES
![Page 3: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/3.jpg)
ORGANIZING YOUR PC
![Page 4: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/4.jpg)
Image from http://de-stress4life.com/2011/05/30/less-mess-less-stress/
![Page 5: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/5.jpg)
ORGANIZE
![Page 6: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/6.jpg)
ORGANIZE
![Page 7: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/7.jpg)
RUN DUPLICATE FILE SOFTWARE
• SOME SOFTWARE CHOICES*:
• DUPLICATE CLEANER (PC BASED)
• DUPLICATE FILES SEARCHER FOR MAC
PC: http://goo.gl/DOk5qMac: http://goo.gl/xmg9
![Page 8: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/8.jpg)
SPRING CLEANING ON YOUR PC
• CREATE NEW AND MEANINGFULLY NAMED FOLDERS
• MOVE AND RENAME FILES WITH PURPOSE
Everything has
its place
Tip: Use Folder View with Preview On to peak at files without opening them or use the slide arrow to make images largest enough to preview
![Page 9: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/9.jpg)
MOVING FILES• PC:
• HOLD CONTROL TO SELECT MULTIPLE FILES
• CONTROL + X = CUT
• CONTROL + V = PASTE
• CONTROL + A = SELECT ALL
• ALTERNATIVELY, YOU CAN DRAG FILES TO A NEW FOLDER
• MAC
• HOLD COMMAND TO SELECT MULTIPLE FILES
• ONE SELECT, CLICK AND DRAG TO NEW FOLDER
Tip: Make sure you cut don’t copy files as you move them
![Page 10: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/10.jpg)
PURGE EACH FOLDER
• DO YOU NEED EVERY VERSION?
• HOW MANY PICTURES OF THE SAME TREE?
• DO YOU NEED IT?
![Page 11: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/11.jpg)
CHANGE YOUR SETTINGS
![Page 12: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/12.jpg)
WHERE YOU SAVEFile > Options > Save
![Page 13: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/13.jpg)
CHANGE DEFAULT IN BROWSER
INTERNET EXPLORER
![Page 14: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/14.jpg)
CHANGE DEFAULT IN BROWSER
CHROME
![Page 15: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/15.jpg)
CHANGE DEFAULT IN BROWSER
FIREFOX
![Page 16: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/16.jpg)
WORD
FILE > OPTIONS > ADVANCED > GENERAL
![Page 17: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/17.jpg)
MANAGING PASSWORDS
![Page 18: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/18.jpg)
MASTERING YOUR INBOX
![Page 19: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/19.jpg)
ORGANIZE
![Page 20: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/20.jpg)
TURN ON THREADING/CONVERSATIONS
![Page 21: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/21.jpg)
![Page 22: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/22.jpg)
MAKE OUTGOING EMAIL COUNT• DON’T RESPOND TO EVERY
INCOMING MESSAGE
• PICK MEANINGFUL SUBJECT LINES (3-5 WORDS)
• DON’T GO CC CRAZY
Today v Agenda for Holds Queue Committee
Why am I getting this
email?
![Page 23: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/23.jpg)
RECLAIM YOUR INBOX
![Page 24: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/24.jpg)
TACKLE IT
• START WITH NEWEST TO OLDEST
• DELETE IT
• DEAL WITH YOUR INBOX IN BULK
• DON’T REPLY UNLESS YOU HAVE TO.
• GO ON A RAMPAGE – CLEAN IT OUT – THEN DO THIS REGULARLY
![Page 25: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/25.jpg)
TOSS THE BACON
CONSIDER FOLLOWING VIA FACEBOOK, TWITTER OR RSS OR AUTHENTICATING VIA SOCIAL MEDIA
![Page 26: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/26.jpg)
TIME MANAGEMENT
• Turn off Desktop Alerts• Schedule Time With
Your Email • Mornings and end-of-
day are best. • Deal with email in bulk
![Page 27: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/27.jpg)
ONLY TOUCH YOUR EMAIL ONCE
OPEN AN EMAIL: ACT
• REPLY
• FORWARD
• ARCHIVE/FILE IT
• DELETE IT
Your Inbox is not a
to-do list
![Page 28: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/28.jpg)
MAIL & SMART PHONES
• DOES IT NEED TO BE READ IMMEDIATELY?
• ARE YOU EXPECTING SOMETHING?
• REMEMBER BALANCE – WORK AND LIFE
• TURN OFF THE “BING”
• SHOULD YOU REPLY?
• IMMEDIACY OF REQUEST
• COMPLEXITY OF REQUEST
• DON’T SEND NEGATIVE
Don’t Ping Pong – Use IM
or Call
![Page 29: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/29.jpg)
TRY BOOMERANG
• INSTALL THROUGH BROWSER (GMAIL AND OUTLOOK)
![Page 30: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/30.jpg)
GMAIL AND OUTLOOK.COM
• ARCHIVE DON’T DELETE – IMPORTANT MESSAGES
• DELETE THE GARBAGE
![Page 31: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/31.jpg)
SYNCING DEVICES
![Page 32: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/32.jpg)
SYNCING DEVICES
• VITAL DOCUMENTS
• OLD FILES YOU NEED BUT DON’T OFTEN ACCESS
• COLLABORATING & SHARING
![Page 33: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/33.jpg)
STORING FILES OFF SITE
![Page 34: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/34.jpg)
COLLABORATIVE
IMAGE FROM: HTTP://WWW.SURENDRAMOHAN.INFO/SM7/CONTENT/INSTANT-GOOGLE-DRIVE-STARTER-PACKT-USER-REVIEW
![Page 35: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/35.jpg)
SAVE REVISIONS NOT NEW FILES ORUTILIZE THE CLOUD
![Page 36: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/36.jpg)
PHOTO BACK UP
![Page 37: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/37.jpg)
SYNC NOTES …AND MORE
![Page 38: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/38.jpg)
QUESTIONS
![Page 39: BeWoman: Technology Presentation 2: Maximizing Your Productivity](https://reader036.fdocuments.us/reader036/viewer/2022062511/54c8aef44a7959a23d8b456f/html5/thumbnails/39.jpg)
CONTACT ME
SLIDESHARE.NET/DEE987
FACEBOOK.COM/NOVARELIBRARYSERVICES
877-816-9638
Diana Silveira
Join Us for: Online
Marketing for Small
BusinessesApril 17, 2014