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.l~.lBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED_'~'OM

PROCEEDINGS OF 67th MEETING OF BOARD OFDIRECTORS OF BANGALORE ELECTRICITY SUPPLYCOMPANY LIMITED HELD ON WEDNESDAY THE 18thMARCH 2015 AT 11.00 A.M. AT CORPORATE OFFICE,BESCOM, K.R.CIRCLE, BANGALORE.

MEMBERS PRESENT:Sriyuths:

1. P.Ravi Kumar

2. Pankaj Kumar Pandey

3. H.Nagesh

4. B.L.Guruprasad

5. Smt.Dipti Aditya Kanade

6. K.T.Mahanthappa

7. M.Nagaraj

Chairman

Managing Director

Director (Technical)

Director (Finance)

Director

Director

Director

Invitee:

T.H.Shakeel Ahmed CGM(F&C),BESCOM

In Attendance

K.T.Hiriyanna Company Secretary,BESCOM and Convener.

At the outset, MD welcomed the Chairman, Directors, newlyappointed Director Smt.Dipti Aditya Kanade,IAS, Deputy Secretary(B&R), GOK, newly appointed Company Secretary K.T.Hiriianna,other officers to the meeting. Quorum being present, s~1\·tct~ weretaken up for discussion and decision thereon. I I

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J _~.eBANGALORE ELECTRICITY SUPPLY COMPANYLIMITED~••• COM

PART I - ROUTINE SUBJECTS

Subject No. 67/01: Leave of AbsenceLeave of Absence was granted to the followingDirectors:

1. Sri.G.Kumar Naik2. Gaurav Gupta3. Arvind Shrivastava4. T.H.M.Kumar

Subject No. 67/02: Confirmation of Minutes of the 66thMeeting of Board of Directors ofBESCOM held on 20.11.2014

.. flBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED, COM against group A&Bvacancies. The GM(A&HR)to appraise

the status of framing regulations in this behalf.(3) With regard to Subject No.66/A03 it was submitted that

Karnataka Examination Authority IS busy withconducting other exams. It can take up BESCOMproposal only in the month of July &Aug. 2015. As suchGM(A&HR)to select an agency through open tender asdone in KPTCLearlier or handover the job of conductingthe examination to Indian Institute of Management (11M)Bangalore.

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Board took note of the above submission and the contents ofAction Taken Report.

Subject No. 67/04: Proceedings of the sub-committee Meetingof Board of BESCOM-For kind noting.

1. While noting the proceedings of the following 78th sub­committee meeting (CPC)of the Board held on 28th January2015 the necessity of taking exemption from applicability ofprovisions of KTPPAct in respect of services availed throughservice providers for Data Centre (DC) was discussed.GM(ICT&MIS)BESCOM was advised to apply to FinanceDept., GOK, seeking exemption from applicability ofprovisions of KTPPAct under appropriate exemption clause.

2. Proceedings of 78th meeting of Central Purchases Committeeof BESCOM on 5th March 2015 and adjourned meeting on7th March 2015 was taken note of.

Subject No. 67/05: Circular Resolutions passed by the Boardfor kind noting.

Following Resolutions passed by circulation were taken note of:

(1) Subject: Appointment of whole time CompanySecretary, BESCOM.

RESOLVED THAT, the appointment of Sri.K. T.Hiriyanna asCompany Secretary, BESCOM vide GOK No.EN/3SS/Samanvaya/2014 dated 13.01.2015 be and hereby note~j

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BBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM

FURTHER RESOLVED THAT, the Company Secretary, BESCOMbe and is hereby authorized to sign digitally all e-forms as perthe requirements of Company Act 2013 and compliancesthereon.

FURTHER RESOLVED THAT, the Company Secretary, BESCOMbe and is hereby authorized to exercise the delegation ofpowers on par with General Managers, BESCOMfor his field ofworks for discharge of his duties as per norms.

FURTHER RESOLVED THAT, approval be and is hereby ~accorded to file Form DIR-12 within 30 days of appointmentas per the requirement of Companies Act. 2013.

(2) Subject: Taking over of common seal of BESCOMfrom KPTCL.

RESOLVED THAT, in modification of resolution passed videsubject No.01/04 at 1st Board Meeting held on 8th July 2002,approval be and is hereby accorded to take over the commonseal of BESOM to the custody of Company Secretary, BESCOMfrom Company Secretary, KPTCLfor safe custody as providedin article 97 (a)of Articles of Associations of BESCOM.

FURTHER RESOLVED THAT, approval be and is hereby ~accorded authorizing Company Secretary, BESCOM to affixthe common seal to any instrument as provided under article97 (b) of Articles of Associations of BESCOM

(3) Subject: Cost auditors Report in respect of BESCOMfor the FY20~3-14 approval to :

RESOLVED THAT, approval be and is hereby accorded to thefollowing:

1. Proforma & annexure to Cost Audit Reportfor the year 2013-14 \,~\1

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·eBANGALORE ELECTRICITY SUPPLY COMPANYLIMITEDUSS.OM 2. Performance Appraisal Report for the year 2013-

14.3. Draft replies to Cost Audit Report 2013-14.

FURTHERRESOLVEDTHAT,Managing Director, BESCOMandDirector (Technical), BESCOMbe and are hereby authorized toauthenticate the same on behalf of the Board.

FURTHERRESOLVEDTHAT,any two Directors of the Companywho are holding digital signatures be and are herebyauthorized to sign necessary E-Formand take needful actionin the matter of filing same before Ministry of Corporate

\.,...1 Affairs, GOI,in accordance with Companies Act, 1956.

(4) Subject: Approval of Revised Annual Accountsof BESCOMfor the Financial year2013-14.

RESOLVED THAT, the revisions as proposed to financialStatements of BESCOMfor the FY 2013-14 viz., Balance Sheetas at 31st March 2014, statement of Profit and Loss and cashflow statement for the year ending 31st March 2014 alongwith Notes be and are hereby APPROVED.

FURTHERRESOLVEDTHAT, the revised financial statement ofBESCOMfor the FY 2013-14 viz., Balance Sheet as at 31stMarch 2014, Statement of Profit and Loss and cash flowstatement for the year ending 31st March 2014 along withNotes be and are hereby APPROVED

FURTHER RESOLVED THAT Sri.B.L.Guruprasad, ManagingDirector (In charge) & Director (Finance), BESCOM andSri.H.Nagesh, Director (Technical), BESCOMbe & are herebyauthorized to authenticate the said financial statementsalong with Notes on behalf of the Company.

(5) Subject: To consider convening the 12thAnnualll IGeneral Meeting of Bangalore Electric II

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alBANGALORE ELECTRICITY SUPPLYCOMPANYLIMITED••• COM Supply Company Limited - Reg.

RESOLVEDTHATapproval be and is hereby accorded to effecttransfer of shares as below:

Name of the No. of Distinctive Name of theTransferor shares Share No. Transferee

Sri.M.Maheshwar Rao 1 049996 Sri.Gaurav Gupta

FURTHERRESOLVEDTHAT, the following be and are herebyapproved:

(a)To convene 12th Annual General Meeting ofBangalore Electricity Supply Company on Monday,the 29th December 2014 at 2.30 P.M. at theRegistered Office, BESCOM,K.R.Circle, Bangaloreon Shorter Notice.

(b)Draft Directors' Report for FY2013-14(c)Draft replies to the observations made by the

Statutory Auditors on Accounts of BESCOMfor FY2013-14.

FURTHERRESOLVEDTHAT, the Chairman, BESCOMbe & ishereby authorized to sign the approved Directors' Report onbehalf of the Board. "

FURTHERRESOLVEDTHAT, the Draft Notice of AGMbe & ishereby approved & Sri.R.Sridhara, Authorized Signatory,BESCOMbe & is hereby authorized to issue the same to thosewho are entitled to it.

Subject No.67j06 : (a)Changes among Directors on theBoard of BESCOM.

1. Vide Notification No.EN 20/ Co-ordination/20 15 dated17.01.2015, Govt. of Karnataka has appointedSri.T.H.M.Kumar lAS., Managing Director, P<f,~.\).as the

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~f.lBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED,. .. COM Director on the Board of BESCOM under Articles of

Association 93 (a) and 93 (b) of BESCOM.

2. Vide Notification No.E2014 dated 02.03.2015, Govt. ofKarnataka has appointed Smt.Dipti Aditya Kanade, lAS.,Deputy Secretary (B&R), Finance Department, GOK asDirector on the Board of BESCOM.

While noting the appointment of the following Directors on theBoard of BESCOM, Board passed the following resolution:

RESOLVED THAT, Company Secretary be and is herebyauthorized to file necessary e-form as per the requirement ofCompanies Act 2013 with the Ministry of Corporate Affairs,GOl, New Delhi.

(b) Reconstitution of Central PurchasesCommittee.

Approving the proposal placed, following resolutions were passed:

RESOLVED THAT, Central Purchase Committee of BESCOM beand is hereby re-constituted with the following members.

1. Sri.Pankaj Kumar Pandey,Managing Director, BESCOM

2. Sri H.Nagesh, Director (Tech)3. Sri.K.T.Mahanthappa, Director, BESCOM:

Chairman

MemberMember

~I Company Secretary, BESCOM Convener

Note: Sri.K.T.Mahanthappa nomination at Sl.No.3 is co-terminouswith his Directorship on the Board of BESCOM.

FURTHER RESOLVED THAT, Company Secretary, BESCOM beand is hereby authorized to issue necessa ~. ordersaccordingly.

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BBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED•• SCOM PART - II SPECIAL SUBJECTS

Subject No. 67/07: Formation of additional 0& M Sectionin Kanakapura Rural Sub-division­Reg.

Director (Technical),BESCOM explained the details ofproposal. Since there was an utmost necessity to create oneadditional 0 & M unit at Hunasanahalli duly bifurcating theexisting Kodihalli 0 & Munit under the jurisdiction of KanakapuraRural Sub division to achieve the key Objectives viz.,

1)To ensure better quality services to consumers. ~2) To comply with the Service Standards specified by

Karnataka Electricity Regulatory Commission.3) To implement administrative reforms effectively.4) To ensure 100% billing efficiency and revenue

realization.5) To reduce theft and pilferage of energy.6) To enhance the operational efficiency.

The financial implications involved and the corporate orderwhich was issued on 09.01.2015 pending ratification of the Boardwas noted for the followingstaff structure with 20Nos of posts.

SI. Designation No ofNo posts1 Junior Engineer(Ele) 012 Overseer 013 Mechanic Gr-1 014 Mechanic Gr-2 015 Lineman 046 Assistant Lineman 12

Total 20

It was directed GM(A&HR)to appraise the Board with regard tothe parameters for formation of section in rural areas of BESCOMviz., consumers, transformers, revenue, sq.km line lengt\ e c.,

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_'~jBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM Approving the proposal, followingresolutions were passed.

RESOLVED THAT, approval be and is hereby accorded tocreate one additional 0 & M unit at Hunasanahalli in thejurisdiction of Kanakapura Rural sub division with a staffstructure of total 20 numbers as detailed below.

81. Designation No ofNo posts

1 Junior Engineer(Ele) 012 Overseer 013 Mechanic Gr-1 014 Mechanic Gr-2 015 Lineman 046 Assistant Lineman 12

Total 20

FURTHER RESOLVED THAT, the action taken for issuingcorporate order vide No. BESCOM/BC31/2607/2014-15 dtd09.01.2015 be and hereby ratified.

Subject No. 67/08: Extension of time limit of additionalstaff sanctioned for implementation ofBangaluru Distribution Up-gradationProject - Reg.

(.,1The followingwere submitted in this context.

1)The significance of implementation of BangaloreDistribution Up-gradation project (DistributionAutomation System).

2) The staff structure which was sanctioned temporarilyfor a period of five years vide No. BESCOM/ BC31/2093/07-08 dtd 16.02.2009 as per Board resoh til n No39/12 dtd 04.12.2009

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BBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM 3) Unforeseen hurdles which were encountered beyond

the control of Company and present stage of progressand need for extending the time limit.

After detailed deliberation, it was decided to ratify the actiontaken by MD, BESCOMin issuing corporate order dtd 05.01.2015.In this context followingresolutions were passed.

RESOLVED THAT, approval be and is hereby accorded toextend the period of sanction for 18 posts created temporarily,for implementation of DAS project for further period of twoyearsfrom 16.12.2014.

FURTHER RESOLVED THAT, action taken in issuing corporateorder dtd 05.01.2015 extending 18 posts created temporarilybe and is hereby RATIFIED.

Subject No. 67/09: Staff Structure for newly formedCompany Secretarial section.

The followingwere submitted in this context,

1)The Government of Karnataka order EN 355/co­ordination/2014 dtd 13.01.2015 pursuant to section 203of Companies Act 2013.

2) The supersession of GOK order DE/PSR/2002 dtd22.05.2002.

3) Mandatory requirement as per section 203 of CompaniesAct 2013, recognizing Company Secretary as keyManagerial personnel of the Company.

4) The proposed staff structure for mandatory secretarialsection of BESCOM.

The followingwere discussed.

1)The dual designations in which Company Secretaries areplaced in various public sector undertakings /government companies within the organization ~0 utilizethe services in a better way. \~\,\". \

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·-ajBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED,••• COM 2) The need to utilize the services of Company Secretary in

relevant area of knowledge and skill with 'dualdesignation' within the organization.

After detailed discussion it was decided to sanction proposedstaff structure (without Asst. Account officer) and the followingresolutions were passed.

RESOLVED THAT, approval be and is hereby accorded tosanction the following staff structure to newly formedCompany Secretarial section of BESCOM with Jr.Asst. andAssistant one each by shifting of freezed posts of sub

\.,) divisions.

S1. Posts Nos.No.1 Accounts Officer 1 post2 Senior Assistant 1 post3 Daftary (Recordkeeper) 1 post

(Excluding the post of AAO)FURTHER RESOLVED THAT, MD BESCOM be and is herebyauthorised to utilize the services of Company Secretary with adual designation in relevant field of work in the equivalentrank of present post held in BESCOM.FURTHER RESOLVED THAT, GM(A&HR), BESCOM be and ishereby authorised to issue necessary orders accordingly.

Subject No. 67/10: Agenda for ratification of the actiontaken for placing Purchase Order onM/s Traco Cable Company Limited,Kochifor supply of 10000 Kms of ACSRRabbit Conductor.

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The followingwere submitted in this context:

1) The purchase order No.1533/13-14 dated:which was placed on Mis Traco cable Company

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BBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED•• SCOM for supply of 20,000 Kms of ACSR Rabbit Conductor and

supplied ordered quantity in full.2) The order given by Government of Karnataka exempting

under KTPPAct section 4(g) to all ESCOMs for procurementof ACSRConductor from M/s. Traco Cable Company Ltd.

3) The additional requirement of ACSR Rabbit Conductor tocater the additional requirement for spill over works of FY2014-15 and FY2015-16.

The following significant points were noted in this context:

1)The reasonableness cost of procurement for 10000 Kms ofACSR, Rabbit Conductor at unit computed FORD price ofRs.32,628.69/km with total cost of Purchase OrderRs.32,62,86,900 /-

2) Comparisons of computed FORD price / Km with that ofupdated common SR 2014-15(updated as on 01.01.2015)and variation of 6.240/0above common SR 2014-15.

3) The reasonableness on comparison of rates with recent P.Oprice / Km other of other ESCOMs

4) The proposal which was audited by GM(I/A)

During the discussion it was submitted that purchaseorder on M/s. Traco Cable Company Ltd, Kochi was issued videP.O. No 1583/14-15 dtd 03.12.2014 for supply of 10000 Kms ofACSR Conductor at a unit computed FORD price /Km ofRs. 32628.69 at total amount of Rs 32,62,86,900.

The details were perused by the Board. The matter wasdebated and the followingresolution was passed in this context:

RESOLVED THAT, action taken by BESCOM in issuing P.O.vide No 1583/14-15 dtd 03.12.2014 on M/s. Traco CableCompany Ltd., Kochi for supply of 10000 Kms of ACSRRabbit Conductor at a unit computed FORD price/km of Rs

!:~:"~:T;;:~. amounting to Rs 32,62,86,90,\b..\~e....."" is\, \ \1,)

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.frlBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED• ..cOM Subject No. 67/11 : Extension of Package-1 contract

under Bangalore Distribution Up-gradation Project ._l

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Details were explained. Broadly the Distribution AutomationSystem consists of 7 packages. Package-I includes DAS MasterStation, Communication System & Control Centre Facilities. Thecontract is awarded to My s.Efacec Engenharia SA, Portugal andM/s.SATEL, Finland through international bidding at the cost ofUSD 18,590,892.17 and INR21,71,37,750.96 (inclusive of taxes) asapproved in 47th Board Meeting held on 11.03.2011.

At its 61st Meeting held on 16.11.2013, approval was accordedby the Board for extension of the contract up to 31.03.2015 withoutany extra cost and at the same terms & conditions of contract. Thelegal opinion is given by Mis. JUST LAWAdvocates, on the requestmade by Mis. Efacec Portugal for amending certain contractualcommercial terms & conditions apart from seeking additional cost.The proposal has been referred to PMC and the report on the sameis awaited. The present proposal is for further extension of contractperiod. Broadly the following reasons have contributed for delay incompletion of package which were discussed.

(1) The delay in finalization of locations forestablishing infrastructure.

(2) Re-designing of communication network andgetting necessary approval.

(3) Time involved in testing of entire network andmapping of database points with field equipments.

Board took note of the following submission made byDASCELL,BESCOM.

(1) The time required for testing of entire network andmapping of database points with field equipment.

(2)The time required to Project Management Cons It ntst

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BBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM to adapt to current status & requirement of BESCOM

project.(3) PMC formal intimation that earliest project

completion will be only by Dec.2016.

Taking note of the submission and details, and also theprobable date by which work could be completed, Board accordedits approval to extend the contract period of package-I contract asper the existing terms, without levy of penalty and withoutadditional cost upto 31.12.2016.

Followingresolution was passed in this context:

RESOLVED THAT for the reasons explained, approval be & isaccorded to the foJlowing:

(a)Extension of contract order No.BESCOM/CGM (Project)/ DAS/ Package-I /Supply/98A/2011-12 AND

(b)BESCOM/CGM(Projects)/DASjPackage-I/Services/98B/2011-12 dated 02.05.2011placed on M/s.Efacec Engenharia e SistemasSA, Portugal from 31.03.2015 to 31.12.2016at no extra cost and on same terms &conditions.

Subject No.67/12 : Extension of PMC contract underBangalore Distribution Up-gradationproject.

Details were explained. The present proposal is to extend thePMCcontract with KEMAand M/s.CPR!. DASproject which took offduring 2008 should have been completed in a span of 50 monthsi.e., by August 2012. However, project implementation has gotdelayed at several stages. The reasons for delay were explained toBoard by Director (Tech) and DASCELL. It was observed that dueto certain unforeseen situations during implementation,

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·ij)BANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM considerable delays were taken place in design, tendering and

construction stages of the project.

The followingwere noted by the Board:

1. Valid reasons for seeking further extension of contractdue to change in BESCOM control center at 2locations.

2. Delay caused due to re-designing of DAScommunication network.

3. Testing of network and mapping of the databasepoints with field equipment.

4. Attrition of Project Management Consultants.5. Designing and development of the system.6. The prime necessity of Project Management

Consultants during testing and implementation.

Having noted the above, with an endeavor of BESCOM toexpedite the progress and complete the project at the earliest, theproposal was accepted and the followingresolution was passed.

RESOLVEDTHAT, for the reasons explained, approval be andis hereby accorded to extend the Project ManagementConsultancy (PMC)contract No.923/2008-09 dated 20.06.2008for the period from 31st March 2015 to 31st Dec. 2016 on same

~I terms & conditions of contract and at no extra cost.

Subject No. 67/13 : Extension of package - II contractUnder Bangalore DistributionUp-gradation Project.

The followingwere noted in this context:(a) BESCOM has taken up Distribution Automation

Scheme (DAS)works in BMAZArea with the financialassistance of My s. Japan International Co-operationAgency (JICA).

(b) DAShas been divided into 7 packages and package IIA,lIB & lIC related to RTUs for existing and new ~.~i ~.s.

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BBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED•• SCOM (c) The scope of the work under the subject package II

comprises of testing, design, installation andcommissioning ofRTUsand associated services.

Contracts have been awarded under the package to 3 agenciesduring Aug.2010 as follows:

Enquiry No. RTU -Pkg-II Pkg. Name of Qty. Award amountNos Bidder in RsJAll.inc1.)

BESCOM/ CGM/PROJECTS- Pkg- M/S.ABB 700 11,15,25,602/-25/2009-10 IIA India Ltd.,

BangaloreBESCOM/ CGM/PROJECTS- Pkg- M/s.CGL 495 8,00,00,000/-26/2009-10 lIB India,

GurgaonBESCOM/ CGM/PROJECTS- Pkg- M/ s.Efacec, 395 6,40,00,000/-27/2009-10 IIC Portugal

(d) Extension was approved by Board at its 64th meetingheld on 16.06.2014 as below:

Sl Contract No. & Date Extension up toNo.BESCOM/CGM(Projects)/DASI RTU-Package-IIA/Supply/65-A/2011-12

1 and 27.12.2014BESCOM/CGM(Projects)/DASI RTU-Package-IIA/Supply/65-B/2011-12 dated 10.01.2011

BESCOMI CGM(Projects) IDASI RTU-Package-IIB/Supply/66-A/2011-12

2 and 31.03.2015BESCOMICGM(Projects)I DASI RTU-Package-IIB/Supply/66-B/2011-12 dated 13.01.2011

BESCOMI CGM(Projects) I DASI RTU-Package-IIC/Supply/67-A/2011-12

3 and 31.03.2015BESCOMI CGM(Projects)/DASI RTU-Package-IIC/Supply/67-B/2011-12 dated07.01.2011

Reasons for seeking further extension of contract was iis,~~ssed.

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, SBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED... COM (1)The RMUcommissioning as well as availability of

integrated testing facility warrants extension.

(2)As the RTUcontractors are seeking for extension ofcontract validity for one more year and accordinglyrequested.

Considering the above, Board accorded its approval to theproposal and the followingresolution was passed:

RESOLVEDTHAT, for the reasons explained, approval be & ishereby accorded to extend the period of completion withoutlevy of penalty and at no extra cost to BESCOMin respect ofthe following contracts for Supply and Erection of RTUs forexisting & new RMUs under Bangalore DistributionUpgradation Projects as detailed below duly followingcorporate norms & in accordance with the agreement enteredinto with Mis JICA.

S1.No.

Contract No. & DateExtension

approved up to

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1 BESCOMI CGM(PROECTS) IDASIRTU IPackage­IIAI SUPPLY165-A/2010-11andBESCOM/CGM(PROJECTS)/DAS/RTU IPackage­IIAI SERVICES/65-B/2010-11dt: 10.01.2011

31.03.2016

2 BESCOM/CGM(PROECTS)/DAS/RTU /Package­IIBI SUPPLY166-A/2010-11andBESCOM/ CGM(PROECTS)/DAS /RTU I Package­IIBI SERVICES/66-B/2010-11/ dt:13.01.2011BESCOM/CGM(PROECTS)/DAS/RTU IPackage­IICI SUPPLY/67-A/2010-11andBESCOM/CGM(PROECTS)/DAS/RTU IPackage­IICI SERVICES/67-B/2010-11/Dt:07.01.2011

31.03.2016

31.03.2016

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&jBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM Subject No. 67/14 : Extension of contract period for the

V contracts (Package- IVA, IVB & IVe)under Bangalore Distribution Up­gradation Project.

Details were explained. Broadly the distribution automationsystem consists of 7 packages. Package IV includes new ring mainunits. The contract details are as follows

Table I : Contract dates of packa_g_es:Package

DWA Start End DatePkg No. Name Contract Awarded Amount Date (Contract(Contract) to (Contractin lakhs ual) ual)

IV-A New RMU-A Mj s Schneider,1414.91 27.12.10 26.12.12B'lore

IV-B New RMU-B Mjs CGL, Nasik 1822.88 30.12.10 29.12.12

IV-C New RMU-C Mj s Siemens,1650.00 27.12.10 26.12.12Chennai

Board at its 62ndmeeting held on 16.01.2014 has extended theoriginal contract upto 31.03.2014. The present proposal is forfurther extension of contract period upto 31.12.2016. The reasonsthat have contributed for the delay in completion of the package ,were discussed as indicated below:

1) Delay in automation points finalization.2) Delay in completion of detailed survey and

finalization of the quantities.3) Delay due to Line clearance availability4) Delay due to Objections from Publici BBMPI Peoples

representatives5) Delay in obtaining the statutory clearances from

BBMPand Electrical Inspectorate.Board also took note of the following submission rna

CELLBESCOM.18

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!iBANGALORE ELECTRICITY SUPPLY COMPANY LIMITEDe••COM

1. The Package IVA,IVB & IVe contractors have completed theerection work. About 784 Nos of RMUs out of 790 are alreadycharged.

2. The functionary aspect and their overall completion of Packageare interdependent on Package I.

3. The package work will be complete on integration with DASmaster station control centre and subsequent field testing onequipments for compatibility with control centre through RTU.

4. For completion of Package IV, integration testing with DASthrough RTU is required. The Package-lis expected to becompleted by 31.12.2016.

5. Till then these Packages are to be kept alive, so it is necessaryfor extension of Package IV contract upto 31.12.2016 withoutlevy of penalty and without any additional cost.

Taking note of the submission keeping in view the probabledate of completion of the project, Board accorded its approval toextend the contract period of package IV as per existing terms,without levy of penalty and without any additional cost up to31.12.2016.In this context the followingresolutions were passed.

RESOLVED THAT, for the reasons explained, approval be &is hereby accorded to the following:

(.; (a) Extension of contract order No.BESCOMjCGM (PROJECTS)jDASjNEW RMUs-package-IVAj SUPPLY & SERVICEj69-A&Bj 2010 -11 date 27.12.2010 placed on Mjs.SchneiderElectric, Hyderabad from the date of expiry of contracttill 31.12.2016 at no extra cost and on same terms &conditions of contract.

(b) Extension of contract order No.BESCOMj CGM(PROJECTS)jDASjNEW RMUs-package-IVBjSUPPLY & SERVICEj70-A&Bj2010-11 date 30.12.2010 placed on Mjs.CGL,Nashik from the date if expiry of till

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tS.:>wo~BANGALORE ELECTRICITY SUPPLY COMPANY LIMITED•• SCOM 31.12.2016 at no extra cost and on same terms &

conditions of contract.(c) Extension of contract order No.BESCOMjCGM(PROJECTS)

/DAS/NEW RMUs-package-IVA/SUPPLY & SERVICE/71-A&B/2010-11 date 27.12.2010 placed on M/s.Siemens,Goafrom the date if expiry of contract till 31.12.2016 atno extra cost and on same terms & conditions ofcontract.

Subject No.67/15: Execution of Balance works forrunning of new 11kv independentfeeders for bifurcation ofagricultural & non-agriculturalloads in BESCOM under NirantharaJyothi Yojane, Phase-III.

The followingwere submitted:

1)The need for implementation of Niranthara Jyothi Yojanewhich is the prestigious yojane of Government ofKarnataka.

2) The scope of the work for providing 24 hours 3 phase,power supply to non-agricultural loads. The objectives ofthe yojane for reduction in transformer failure, increasedin metered sale, reduction in technical losses, improvedload management, reduction in interruption of powersupply.

3) The stages of implementation of phase I and II4) The scope of the phase 3 project covering 41 taluks and

4785 villages.

Board debated the matter. From the point of view ofimprovement in quality of power supply and reduction ininterruptions, Board felt that Niranthara Jyothi Yojane is asuccessful initiative taken up by BESCOM since the scheme willbenefit the rural population to a considerable extent because ofbetter quality of power supply. Board also took note of the fact thata loan of 60% of the total project cost has already been gotsanctioned through RECunder National Electricity Fund\\ i\\,

20 \\ J/Y'\\ \ r \

CI~ lrrnanBr:::SCOM

· ijlBANGALORE ELECTRICITY SUPPLY COMPANY LIMITEDB•• COM Board noted that, encouraged by the success of phase 1 &

phase 2 of the project, BESCOMhas proposed to convert the RLMSfeeders under Niranthara Jyothi Yojane phase-3 since the earlierRLMSunits are defunct and the said system is now not in use. Inthis context followingresolution was passed.

RESOLVEDTHAT, for the reasons explained, approval be andis hereby accorded for implementation of Niranthara JyothiYojane phase-Ill subject to following: .

1)For availing 40% of project cost as equity, theGovernment of Karnataka be appraised byBESCOM

2) A PQR Committee be formed by the order ofGovernment of Karnataka for which, the GOK beaddressed by MDBESCOM

3) Technical specificationsrequirement be formulatedcommittee for all ESCOMsmode of execution of project.

4) In the jurisdiction of BESCOMfor 5 circles, circlewise tender enquiry be floated separately onpartia l turnkey basis with the tender conditionthat breakers and transformers will be provided byBESCOM.

and qualificationby the common PQRduly stipulating the

Subject No.67/16: Enhancement of delegation of power toborrow short term loan/over draft/working capital requirement fromcommercial Banks/ FinancialInstitutions.

The details were explained by Director(F). Board noted thatpresently BESCOM has been sanctioned a limit of Rs 3000crores(Rs three thousand crores) and balance available forborrowings is only Rs 291.68 crores. BESCOM has to meet theregular expenditure and also the repayment of short-term loans onspecified due dates. BESCOMis also facing severe financial problemdue to blockage of huge revenue arrears from ro:::ment

21 ()i~m \,-SCO~

!/

WiBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED.mOM departments and local bodies and hence there is a need to enhance

the said borrowing limit of Rs. 3000/-

Board debated the matter and felt that interest burden onsuch short-term borrowing should not be high and there should befull justification in order to allow the same in tariff proposal by theregulator. The followingresolution was passed in this context.

RESOLVED THAT, in partial modification of earlier resolutionpassed by the Board, Managing Director, BESCOM/Director(Finance) BESCOM/General Manager (Expenditure), BESCOM beand is hereby delegated the powers as below:

Particu lars LimitTo avail Short TermLoan/ working Capital Rs.4000/CroresRequirements(repayable (Rs. Fourwithin a span of three Thousandyears) / overdraft Crores only)facility from Banks/Financial Institutions

Subject No: 67/17: "I'I' Organization Structure".

MD explained that BESCOMis the largest power Distributionutility in the state of Karnataka. Apart from Power Distribution,BESCOM is mandated with the responsibility of implementation ofsome of the major initiatives like RAPDRP,Distribution AutomationSystem (DAS) project, Smart Grid Project etc. As a result ofexpansion and growing complexity in activities undertaken byBESCOM, the role of information technology and IT infrastructurein supporting the objectives of the organization has significantlyenhanced and hence separate IT Cadre is utmost needed at thisjuncture to BESCOM.

Director (F) further explained that, in the model which isprevailing in Maharashtra is ideal one and well-structured to cater

the needs of present scenario in2:T sector and hence a\ \lr~\ed

\lk- irmc~nEl·;5COtvl

I ~

ijlBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED."COM dedicated LT. cadre for BESCOM is also utmost required at this

juncture.

The followingwere submitted:1)The proposed LT Organization structure consisting of 25%

manpower from market and 750/0 in house placement.2) The different wings in the structure with level of

responsibility.3) The role of different functional divisions such as Technical

Division, LT strategy and planning, Application andDevelopment, Database Management, Systemadministration, Network administration etc.,

The followingwere noted by the Board:1)The structure presently existing in Kerala and Maharashtra

are comparable.2) Responsibility presently entrusted to LT wing for

monitoring and administrating the network.3) The need for monitoring the security and performance of

database BESCOM.4) The need for software design, development, customization

and installation in BESCOM.5) The need for managing the hardware and assisting top

management in BESCOM.6) Resolving I.T security and LT policy related issues in

BESCOM.The proposal was debated. However it was observed that the

proposal was not vetted by experts in the field of LT. The details ofexisting structure, proposed structure comprismg requiredmanpower both in-house and outsource, the ratio between thesame to meet the objectives of organization, the cost implication forthe proposed structure etc., were not completely found in theagenda. Moreover, the proposal need to be completely vetted byan agency expert in the field of IT. Hence, Board furtherdesired specific vetting and opinion of the 1.T co sff tant is

23

, .

BBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM required. It was also suggested that vetting of proposal by

experts of Indian Institute of Information Technology (lIlT) isadvisable to have an ideal and dedicated IT Organisationstructure to BESCOM.

With the above complete details, it was directed that theproposal be reverted back to the Board by MD, BESCOM.

Subject No.67/A01: Execution of Balance works for runningof new 11kv independent feeders forbifurcation of agricultural & non­agricultural loads in Bangarpet (Part-II)Sub- division under Niranthara JyothiScheme, Phase-lIon partial turnkeybasis.

Ref: Tender Enquiry No: BESCOM /NJY /pHASE­II/PTK-87/2014-1S/ CALL -02/LOT-28.

The followingaspects were submitted in this context.

1. Fresh tender was invited on partial turnkey basisconsequent to short-closure of the earlier work award toMis. A2Zengineering Ltd Gurgaon.

2. 75th CPC Meeting held on 04.07.2014, the offer ofMis. Sealwel Corporation Pvt. Ltd was rejected which hadquoted 53.29% excess over the amount put to tender as per .,evaluation adopting common SR 2012-13. The CPC hadgiven its decision to float fresh tender for lot 28 Bangarpetpart - II also.

3. Single bidder namely MI s. Gowtham Electricals,Chintamani participated in the present bidding (4thcall)

4. The amount put to tender was arrived at by excluding thecost of materials available with BESCOMwhich have beenconfiscated from short closed contract.

5. The tender evaluation was made under the provisions ofKTPP Act and tender scrutiny committee considered thatMis. Gowtham Electricals, Chintamani as technocommercially responsive.

6. The proposal was audited by GM(II A)24

----------_. __

\1--1.

- ijlBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM

The followingwere noted.

1. The lone qualified bidder Mj s. Gowtham Electricals,Chintamani at Rs 1152.41 lakhs @20% excess over amountput to tender was found high and there was no completereasonableness for balance quantum of work. At the 79thCentral Purchase Committee it was also observed that, theliquidated damages for non-execution of works and non­fulfillment of terms of contract is not collected by enforcinglegal action to recover the financial loss to BESCOMdue toshort closure and the GM (Projects) was directed to furthernegotiate to bring down the prices.

2. The scope of the work involves segregation of rural l1Kvfeeders into two separate 11Kv lines and objectives ofNiranthara Jyothi Scheme are achievable.

3. Necessary actions are taken subsequent to short closure toforfeit the Bank Guarantee and withholding of payment ofbills.

4. Complete justification for the proposal was made by GM(Projects) BESCOMafter negotiation with L1 bidder.

The proposal was debated. Board felt that since the work is ofprestigious project of Government of Karnataka and is necessary forfulfilling the needs of the rural area to provide supply to all therural loads like agricultural, domestic, commercial water supply etcon Niranthara Jyothi feeders 24hrs, 3phase supply, the proposalneed to be considered. The followingresolutions were passed.(rlRESLOVED THAT, for the reasons explained, BESCOM be andis hereby authorized to award the subject work to lonequalified bidder M/s Gowtham Electricals, Chintamani at FIRMprice of Rs. 1152.41 lakhs (Rs one thousand one hundred fiftytwo lakhs forty one thousand only) at 20% excess over theamount put to tender Rs. 9. 60 crores against the bid enquiryBESCOM/NJYjPhase-IIjPTK-87/2014-15/Call-02/Lot 28.FURTHER RESOLVED THAT, subject to above, BESCOM be andis hereby authorized to issue LOI/DWA as pe 1 tenderconditions duly following corp:~ate norms. #

..« ;irman;.;LSCOM

!iBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED_mOM FURTHER RESOLVED THAT, the BESCOM be and is hereby

authorized to encash forfeited Bank guarantee and to enforcethe provisions of law for recovery of liquidated damages atrisk and cost of original contractor, M/s. A2Z Engineering LtdGurgaon to cover up escalated price consequent to present re­tender and award.

Subject No.67/A02: Execution of Balance works for running ofnew 11kv independent feeders forbifurcation of agricultural & non­agricultural loads in Molakalmuru Sub­division under Niranthara Jyothi Scheme,Phase-Il oti partial turnkey basis. ~

Ref: Tender Enquiry No: BESCOM/NJYjPHASE­II/PTK-89/2014-1S/LOT-30.

The followingaspects were submitted in this context.

a) Fresh tender was invited on partial turnkey basisconsequent to short-closure of the earlier work award toM/ s.Deepak Cable (India) ltd.,

b) Consequent to short-closure field inventory was takenand fresh estimate was prepared. The amount put totender is arrived at by excluding the cost of materialsavailable with BESCOM Which have been confiscatedfrom black listed contractor and re-tender was made on

e)

percen tage basis.Single qualified bidder namely M/ s. R.K.Associates,Bangalore participated in the present bidding throughe-procurement portal and considered by TechnicalScrutiny Committee as techno commercially responsive.The tender evaluations were made duly following thetender norms under KTPPAct.The proposal was audited by the General Manager (1/A),BESCOM.

c)

d)

26

- -QBANGALORE ELECTRICITY SUPPLY ·COMPANY LIMITED.,'COM The followingwere noted:

1. The scope of the work involves segregation of rural 11KVfeeders into two separate llKV lines and objectivesNiranthara Jyothi Scheme are achievable.

2. Necessary actions are taken subsequent to Short -closureto forfeit bank guarantee and withholding of payment ofbills.

3. It was also observed that, the lone qualified bidderMis. R.K. Associates, Bangalore has quoted Rs.I0.77crores at 24.6% excess over the amount put to tenderRs.8.64 crores. The Board also observed that theliquidated damages for non-execution of work and non­fulfillment of terms of contract is not collected by enforcinglegal action to recover the financial loss to BESCOMdue toshort-closure.

4. The complete justification for placing the proposal beforethe Board was made by the GM (Projects), BESCOMafterdue negotiation with Ll bidder as per decision of 79thCentral Purchases Committee meeting held on 5th March2015 & 7th March 2015.

The proposal was debated, since the work is a prestigiousproject of Government of Karnataka and is necessary for fulfillingthe needs of the rural area to provide supply to all the rural loadslike agricultural, domestic, commercial water supply etc., onNiranthara Jyothi feeders 24hrs, 3phase supply, the proposal needsto be considered. Board also observed that Central PurchaseCommittee recommended the proposal after due negotiation with Lltenderer.

In this context the followingresolutions were passed.

RESLOVED THAT, for the reasons explained, BESCOM be andis hereby authorized to award the subject work to lonequalified bidder MIs RK Associates, Bangalore at FIRM priceof Rs. 1076.69 lakhs (Rs one thousand seventy six lakhs sixtynine thousand only) at 24.6% excess over the amou put to

,Ii11/

~nanSCOM

27

BBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM tender Rs.864.12 lakhs against the bid enquiry BESCOM/ NJY/

Phase-II/pTK-89/2014-15/Lot 30.

FURTHER RESOLVED THAT, subject to above, BESCOM be andis hereby authorized to issue LOI/DWA as per tenderconditions duly following corporate norms.

FURTHER RESOLVED THAT, the GM(Projectsj be and is herebyauthorized to encash forfeited Bank guarantee and to enforcethe provisions of law for recovery of liquidated damages atrisk and cost of original contractor, M/s. Deepak Cable IndiaLtd., to cover up escalated price consequent to present re-tender and award. "

Subject No. 67/A03:- Design, Supply, Testing, installationand commissioning of 250 nos. gridtied solar irrigation pumpsetsunder "Surya Raitha" scheme atHarobele village, Kanakapurataluk in Ramanagara district,Karnataka state (on net-meteringbasis as a pilot scheme) and tomaintain for a period of 10 years.

MDexplained the salient features of the scheme broadly and thefollowingwere submitted:

1) Karnataka is the first southern state to notify its solar ,policy for the period from 2011-2016 and further revised forthe period from 2014-2021.

2) The brief report of the project as to how the projectpromotes replacing existing inefficient IP sets with efficientpump sets and energizing these IP sets with solar powerand feeding excess energy to the grid on net-meteringconcept. The excess energy fed into the grid will be paidback to the farmers as per tariff fixed by KERCresulting inadditional income to the farmers.

3) The fact of taking pilot project in order to"Surya Raitha" project a pilot project is

28

implement theproposed. For

-SBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM this a feeder feeding exclusively to 250 IP sets in Harobele

village of Kanakapura taluk has been identified.4) Basis of selection of pilot was also explained as under:

• Segregation of IP set feeder i.e., NJYagricultural feeder from DSMloads.

• Specific consumption of IP set is more thanaverage consumption of IP set for BESCOM.

• Water table < 500 ft.• Adequate mix of tube well, surface irrigation

and canal irrigation.• Average specific yield of PV cells must be

representative of state average.• Proximity to capital city, Bangalore.• Backward taluk as per Dr.Nanjunadappa's

report.

Further action plans drawn, series of meetings which were heldwith Energy Department, MD KREDL, field officers and otherstakeholders who have successfully implemented solar projects in thecountry in order to adopt modalities for implementing this prestigiouspilot project were also explained.

The following salient features of the projects were perused by theBoard:

• To select agricultural feeder comprising of not morethan 250 IP sets.

• The depth of bore wells < 500ft• The consent of farmers to be a part of the pilotproject willing to invest minimum amount ofRs.50,000 per IP set

• The F2 Harobele feeder was identified (afterdiscussion with field staff)

• To survey the entire feeder and prepared DPR

The followingwere noted by the Board:a) The key players of the project viz., Karnataka state

Government and MNRE, implementing agency(BESCOM),funding agency, former's Co-ope~ati e.

b) Estimated cost of the project. ~29 \

z.!I':::n!Jo

E)BANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM

SHP 7.S HP Weighted Total costParticulars capacity capacity average for 2S0

per IP set per IP set cost per pumppump __l!_ro_g_ramme

Pump PV 4.8 7.2CapacityOversize factor 1.5x 1.5xTotal system size 7.2 10.8(kW)Per kW capital 102 102cost (Rs/Wp)Total cost of 7,35,000 11,03,000System, Rs.Number of pumps 180 70installedGoK Contribution 58,000 1,69,000 89,000 Rs.2.2 CrRs.MNRE 1,62,000 1,62,000 1,62,000 RsA.1 Crcontribution Rs.Interest free loan 5,41,000 8,16,000 6,18,000 Rs.15.5 Crfrom BESCOMUpfront payment 50,000 75,000 57,000 Rs.1.4 Crby farmer ,Rs.

Total Rs.23 Cr

c) Benefits from the net-metering programme for GOK.d) Feasibility and funding of the project.e) Tender process and its stage and action plan drawn.

The subject was debated in length. Board noted thesubmission and details placed for perusal. It was also noted thatthe Hon'ble Clvl,Karnataka in the budget speech on 14.02.2014 hasannounced Surya Raitha programme earmarking Rs 20 croresexclusively for the solar energy scheme. Board approving theproposed pilot project passed the following resolution in thiscontext:RESOLVED THAT, approval be and is hereby accorded for thefollowing:

1) To incur an investment of Rs 15.5 crores from BESCOMas interest free loan to farmers co-operative for rolling

30 \~.~\/~~~;Jjfi1nBE~, o~

\\)

-- - -------- - -

- - &iBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED.'.COM out this pilot project with a repayment term of 15

years.2) To avail capital subsidy to an extent of 30% of the

capital cost by GOK i.e. 2.2 crores3) To avail a subsidy of Rs 4.1 crores from MNRE for 250

pumps.4) The excess energy exported to the grid be used for

servicing loan corpus fund as per tariff fixed by KERCout of which Re. 1 be paid as generation basedincentive to farmers and subject to condition thatbeneficiaries should not come under the grid again.

~I

Subject No.67/A04 : Implementation of the Government ofIndia's new scheme Deena DayalUpadhyaya Grama Jyothi Yojana(DDUGJY)in the jurisdiction of BESCOM -Reg.

The followingdetails were submitted:1) The broad objectives DEENADAYALUPADHYAYAGRAMA

JYOTHI YOJANA(DDUGJY)i.e. providing access to allhouseholds, 24X7 power for all, AT& C loss reduction.

2) The yojana is comprising the followingcomponents:

• Separation of agriculture and non-agriculturefeeders facilitating judicious restoring of supplyto agricultural & non- agricultural consumers inthe rural areas;

• Strengthening and augmentation of sub­transmission & distribution (ST&D)infrastructure in rural areas, including meteringat distribution transformers, feeders andconsumers end;

The scope of the work• Feeders separation, strengthening of Sub­

transmission and distribution system.• Metering at input points, feeders, distribution

transformers and all categories of consum rs for

3)

31

z.3.:>t!Ilo

BBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM existing un-metered connections, replacement of

faulty meters & electro-mechanical meters.• Micro-grid and off-grid distribution network.• Rural electrification Already sanctioned

projects under RGGVYto be completed.

4) The followingFunding pattern:Quantum of support

Nature of IPercentage of project cost)Agency support Other than Special

Special Category CategoryStates States #

Govt. of India Grant 60% 85%Discom Contribution Own Fund 10% 5%Lender (REC/Fls/ Banks) Loan 30% 10%

Additional Grant from GOI 50% of total loan 50% of totalloan component

on achievement of Grant component(30%) (10%)prescribed milestones i.e. 15% i.e. 5%Maximum Grant byGOI(including additional Grant 75% 90%grant)

5) The achievement of milestone and grant of additional 50%loan.

6) Physical progress achieved covering BPLhouseholds under RGGVYX plan for whichclosure proposal submitted to Mj s. REC, NewDelhi.

7) The coverage of Beneficiaries under RGGVYXIIplan and awarded work to Ll qualified bidder Mj s.Sealwel Corporation Pvt Ltd., Hyderabad for 5districts, Davangere, Kolar, Chikkaballapura,Bangalore Rural and Ramanagara.

The followingwere noted:1) The stages of release of funds2) The guidelines laid down by REC3) The Need Assessment Document (NAD)prepared

for the five districts viz., Davangere, Tumkur.,I

Bangalore Rural, Ramanagara and Kolar. \

32

·. ijlBANGALORE ELECTRICITY SUPPLY COMPANY LIMITEDauCOM The subject was debated. The MD explained the scheme details in

length to the Board. After detailed discussion, the following resolutionwas passed.RESOLVED THAT, approval be and is hereby accorded forimplementation of Government of India new scheme "Deena DayalUpadhyaya Grama Jyothi Yojana (DDUGJY) as per NeedAssessment Document (NAD)prepared and submitted to REC andfor appointment of Mis. RECPDCLas project monitoring agency byBESCOM.Subject No.67lAOS: Tender for preventive maintenance of

Distribution Networks in Bengaluruand adjoining areas of BMAZ andBRAZ area under Tender Rate basis(RC) and fixed remuneration basisduring the period of two years-reg.

The followingwere submitted:1. The need for taking up this work, as BESCOM is

committed to provide reliable power supplyensuring safety and intended to strengthen thedistribution network besides carrying out theschedule preventive maintenance works.

2. The inadequate work force that presentlyBESCOMis facing and the details of proposal.

3. The tender was invited on two part basis ine-procurernent portal duly following the provisionsofKTPP Act.

4. The qualifying requirements and their complianceby bidder.

5. The stages involved in carrying out awardedworks for a period of two years and the prices arefirm throughout the period of contract for thefollowingmodules.

(a) Initial assessment and planning activities.(b)One time maintenance activities.(c)Regular preventive maintenance acti itie .

33

.'

BBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM 6. The terms of payments and stages of payment for

the completed works and penalty clauses prescribed.7. The proposal was audited by General Manager (1/A).8. The details of bidders responsive for technical

evaluation and 4 Bidders were participated in thetender and the Techno-commercial bids responsivein e-portal were opened on 07.11.2014.

The followingwere noted:

(a) The recommendation of tender scrutiny committeemeeting held on 01.12.2014.

(b) Price evaluation made for the proposal was placedbefore the Board.

Financial quote-l Financial quote-2

Assessed AssessedTotal CostFin quote-l One Time Fin Quote-

Amount preventiveLumpsum Maintenan 2 for One Evaluated Cost quoted by

put to maintenanceAmount for ce works at Time as quoted in the bidders

Name of tender as Cost at 20%preventive 80% of Maintenanc Fin quote-2 for as per

SI. Lot Nol per CSR Iofamount put FinancialMaintenanc amount e Works on one timeNo. Name the bidders2012-13 to tender as quote-l & 2e works put to % SR basis maintenancein Rs lPerCSR 2012-

quoted by tender as as quoted works (in Rs against eachCrores 13 (for 18

bidders in per CSR by the Crores) Lot in Rs.months) in Rs

Rs Crores 2012-13 bidder CroresCrores

Rs. Crores

Lot-1 MIs.114.0l~1 (North Asian Fab 47.37 9.474 63.35737 37.896 33.75 50.6859

circle) Tech

Lot-2 MIs.2 (West Asian Fab 56.55 11.31 75.63563 45.24 33.75 60.5085 136.1441

circle) Tech

Lot-3 MIs.3 (East Asian Fab 45.74 9.148 61.17725 36.592 33.75 48.9418 110.1191

circle) Tech

Lot-sl MIs.4 (Jayanagar Aravind 22.88 4.576 30.8205 18.304 35 24.7104 55.5309

Division) Electricals

Lot-fMIs. Shri(Karaman 42

5 Shaila 14.48 2.896 5.4 11.584 16.44928 21.084928gala Electricals

Division) ~

34 IVI IC ~!rrn8JlEI'lSCOM

Y IMITED. ~BANGALORE ELECTRICITY SUPPLY COMPAN L••• co~

L2 MIs.. Asian Fab 44.44 8.888 58.61636 35.552 31.9 46.893088 105.50945Lot-7 Tech

6(NeJaman

gala Ll MIs.Division) Trans 44.44 8.888 7.07868 35.552 45 51.5504 58.62908

globalpower

L2 MIsAsian Fab 53.89 10.778 71.08091 43.112 31.9 56.864728 127.9456

Lot-8 Tech7 (YeJahanka

Division) Ll MIs. 43.112Transglob 53.89 10.778 9.10116 45 62.5124 71.61356

al power

Lot-9MIs.

~

(Chandap Transglob 33.31 6.662 5.0562 26.648 45 38.6396 43.6958ura al power

Division)

(c) The 78th CPCmeeting decision for quantifyinglist of benefits which will be derived.

1. The accidents due to defects in network should reduce by50% after the one time maintenance works.

2. The transformer failure rate should come down by 50%after one time maintenance work.

3. The interruptions and down time should reduce by 50%after one time maintenance works.

4. The 20% of the payments towards one time maintenanceworks willbe made in two installments.

5. 10% after observing the results as stated in the first 3months after the completion of one time maintenancework.

6. 10%observing the result in the next 3 months.7. The proposed estimates Section wise and Feeder wise will

be verified by the empaneled third party agency beforesanction and works executed will be verified by the thirdparty agency engaged as well.

8. Quoted rates to be reduced by the bidders on negotiation.

Managing Director explained that the benefits can be derivedI

in the following areas. I

35

,"

~.::H!fo

BBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED••• COM (a) Reduction in interruptions,

(b) Reduction in accidents(c) Reduction in transformer failures.(d) Reduction in temporary manpower engaged (gangmen)

at the cost of Rs.l1.29 crores per annum.(e) Since the expenditure is for one time maintenance of

capital nature by giving justification to KERC will beappraised suitably to get concurrence for incurringexpenditure towards this in order to recover the O&Mcost as a result of carrying this work.

MD further explained that with the insufficient manpower the lcompany has difficulty in carrying out surveying, estimating andrectifying the network systematically to the needs of the situations.The Electrical inspectorate and KERChas also noticed the defectsin the network. Hence, it is required to carry out one timemaintenance works systematically which will strengthen thenetwork substantially.

Mr.Nagaraj, Director, President KPTCL Employees Unionexpressed that the award of work for preventive maintenance otherthan onetime maintenance not advisable since the said work needto be carried out by our own internal manpower of BESCOMonlyand not to be entrusted on outsource basis since this is perennialnature ofwork.

The matter was debated at length. MD explained that, SIncethere is shortage of internal manpower and recruitment processalso takes considerable time. Therefore, BESCOM needs toexperiment this model. The work has two components:

(1) One component of tender is for one timemaintenance in 4 months duration aftercompletion of initial survey.

(2) Second component of tender is for preventivemaintenance for 18 months duration.

36

.: e:lBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED... COM Managing Director and Director (Tech.) explained that due to

inadequate staff in BESCOM,the contract need to be given for thiswork since even if recruitment starts now, placement afterrecruitment takes at least one year. Reckoning the time spanrequired for recruitment and utmost need for maintenance ofdistribution network of BESCOM, the Board felt that, there isreasonableness is awarding work at essential geographical areaslike East Circle, Jayanagar Division, Kormangala Division andChandapur Division at one lot to each bidder leaving rest of theareas of present tender. The Board passed the followingresolutionin this context:

~ RESOLVED THAT, for the reasons explained, approval be andis hereby accorded to issue LOll work award to Ll bidders inrespect of the following bids indicated against each lot.

Lumpsum Total Cost

Amount Amount for quoted by the Negotiatedput to preventive bidders as per price @ which

Lot Nol tender as Maintenance Financial works to beS1. Name of the quote-L & 2

Name per CSR works awardedNo. bidders 2012-13 quoted by against each (in crores)

in Rs bidders in Rs Lot in Rs.

Crores Crores Crores

1Lot-3 M/s.Asian 45.74 61.17725 110.1191

(East Circle) Fab Tech. 65.81

Lot-4MI s. Aravind

2 (Jayanagar 22.88 30.8205 55.5309I Division)

Electricals 32.92

Lot-6Mis. Shri

3(Koraman

Shaila 14.48 5.4 21.084928gala

Electricals 20.83Division)Lot-9 ut«.

4(Chandap

Transglobal 33.31 5.0562 43.6958ura 43.69

Division)power

THAT, subject to above, theis

'Dt::tlCOM

FURTHER RESOLVED

37

•

&jBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED..sCOM award the works by issuing necessary LOI/DWA as per tender

conditions & duly following corporate norms.

SubjectNo:67/A06:- Enquiry No. BESCOM/BCP-843/2014-15floated for execution of Action planworks on total Turnkey basis underRate Contract in BMAZ Jurisdiction fora period of two years on percentagequoting basis.

The followingwere submitted :-

1. The summary highlights of proposal indicating the need for ,execution of action plan works on total turnkey basis underrate contract are essential from the point of view of ensuringcontinuous and quality power supply the consumers ofBMAZ Area and the already issued rate contract wasexpired.

2. The present proposal is for 2 years duration and short termtender was floated consequent to no response, 2nd call wasmade with fresh sort term tender.

3. The scope of action plan work on total turnkey basis underrate contract for a period of two years on percentage quotingbasis. The scope originally covers, supply, erection, testing -,.and commission of the following.

a) Providing RCC/PSC/PCC/Spun poles.b) Providing HT/LT Under Ground Cables.c) Providing HTAerial Bunched Cables.d) Providing of HT/ LTLines using Coyote/Rabbit

ACSRConductor and other required accessori

38

- _.----------_

···t:1jBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED."COM e) Providing DASCompatible Ring Main Units• (RMUs)/Outdoor Units(ODs)

f) Providing Single Break 200A/ Double Break400A GOS.

g) Providing Single Pole/Double Pole/Triple PoleStructure materials.

h) Providing 500/250/100/ 63KVA, DistributionTransformers

i) Providing LTFeeder Pillar Boxes of 8/ 12 ways.

4. The technical & financial capability, payment clause wereperused by the Board.

The followingwere noted by the Board in this context.

(a) Single qualified bidder Mis. Asian Fab Tech. Ltd.,Bangalore has quoted Rs.2,06,42,537.00 at 19.85%excess over amount put to tender Rs.1,72,23,644.67.

(b)The recommendation of tender scrutiny committeeheld on 24.02.2015 and the justification given by theGeneral Manager (Procurement) for consideration ofproposal.

5. The decisions of 79th CPC held on 5th & 7th March 2015were perused.

(1) The transformer supply should be outside thescope of the proposed work. (Since BESCOMis procuring transformers from various Govt.Utilities viz., MIs. Kavika Bangalore, MIs.Kerala Electrical & Allied Engineeringcompany Ltd, Kochi and MIs. Andrew Yule &Co. Ltd, Kolkata).

(2) The supply of the conductors should also beoutside the scope of the proposed work.(Since BESCOM is procuring Conductor fromvarious Govt. utilities).

(3) The Electronic Tri-vector meterprocured by the turnkey contracto

39r:airman

BESeOM

·.[lBANGALORE ELECTRICITY SUPPLY COMPANY LIMITED•• 'COM approved vendors of BEseOM and at

approved rates.(4) The payment clause should be re-built and

stage should be prescribed stipulating 50%payment against material supply.

The Board perused the details of tendered proposal. It wasobserved that, the decision of 79th CPC is appropriate one inremoving transformer, conductors, Electronic Tri-vector metersfrom the scope of tender and with revision of payment clause. Withthese changes re-calculation of amount put to tender be arrived atwith exact figures as per CPC decision as above to take furtherdecision by the Board. MD, BESeOM to revert back the proposalwith the above details.

Subject No.67/A07 : Carrying out Repair to failed DistributionTransformer (conventional and Starrated) on item wise Rate contract basis -reg.,

DEFERRED

Subject No.67/A08 : Purchase of new sport utility vehicleRenault Duster, RXZ(O) (Nav) (Diesel) forthe use of Managing Director, BESCOM.

DEFERREDSubject No.67/A09 : Advance payment of Rs.200 crore to Udupi

Power Corporation Limited (UPCL),Rs.100Crore paid on 27.02.2013.

DEFERRED

Meeting concluded with vote of thanks to Chair.

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