Basic Microsoft Word, Part Two
Transcript of Basic Microsoft Word, Part Two
Basic Microsoft Word 2010
Part Two
December 2012
Computer Training TeamPhone: (504) 838-1144
Email: [email protected]
www.jplibrary.net
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When you open Word, a new blank document will automatically be created and ready for you to begin typing. Use the Ribbon for formatting.Use your file Menu to print, send and save.
Type your document here.
Word Document 2010
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Margins, Spacing, and Paragraph Layout in Page Layout Tab
Normal is automatic default setting for margins. Parameters are shown as 1 inch from all sides. You can change that if needed here.
Paragraph Group
Open up the Dialogue box Launcher in Paragraph Group and you will see your ‘Normal” spacing is the same as in 2007
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Features of the View Tab
Click on the different views, then in the zoom group click on one page, two pages. Look at arrange all, and split.
The View Tab in the Ribbon has “Document View’ group which allows you to view your document in different styles.
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View Tab’s Lining up Documents Side by Side
Open Up a second document in Word by going to File, New, choosing ‘new blank document’You can view them side by side, by clicking on ‘View Side by Side’ in the windows group in the ‘view’ tab.
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Cut, Copy, and Paste
To cut and Paste: First, highlight the text you wish to cut, then in the home tab from clipboard group click on the cut scissors. You will then notice that the highlighted text is now gone.
Place your cursor where you want the cut text to go, then click on the paste icon in the clipboard group.
The text has now been pasted where the cursor was placed.
When you cut and paste you alter your original document because you are cutting something out and placing it somewhere else.
When you copy and paste you do not alter your text or document, usually you take something from one body of text and place it into another document or body of text.
To copy and paste, follow the same steps as cut and paste, but use the copy icon in the
clipboard group.
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Pull Up the Letter on USB key and practice cut, copy, and paste
1. Insert Key,2. Go to File, Open3. Specify USB key4. Specify letter, 5. Open
Springfield Public Library105 Main StreetSpringfield, MO 65801
Dear Mr. Johnson:
I am writing to apply for the Capitol Improvement Grant announced by your foundation. We are a medium-sized urban library serving a population of approximately 140,000. Our central location, built in 1948, has been outgrown by the ever-expanding needs of the community.
Our children’s department is so crowded that we often have to hold story time on the roof of the administration building. This is extremely inconvenient as well as hazardous, as several children have come close to falling from the edge.
Due to the increased demands of the patrons, we have doubled our staff size in the last ten years. While we believe that this was an excellent investment, it has negatively impacted our ability to save for the construction of a new building.
We would use the funds from the grant to expand the children’s department, add a computer lab, enlarge the reference area, and add a staff workroom.
Sincerely,
MARY WHITELIBRARY DIRECTOR
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Creating Page Borders in Word
Go to: Page Layout Tab in the RibbonChoose: Page Borders in the Page Background group
From the Borders and Shading dialogue box, click on Page borders tab. Under ‘Setting:’ , click on type of border. Under preview, click on boxes indicating the sides of the document that you want the border to appear on. Specify in apply to: box whether you want the
border to appear on the whole document or to a certain page or section.
Page Border
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Insert Tab in the Ribbon
The Insert Tab in the Ribbon allows for insertion of cover pages, tables, shapes, clip art pictures, and charts. Insert text boxes under text group and headers and footers under Header and Footer Group.
Inserting Shapes
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When you insert TABLES, another tab opens up called the Table Tools DESIGN and LAYOUT TABS. (Above) When you click on Design you can choose colors and designs for your tables. (Below)
If you don’t want to choose a specific design, you can still insert regular tables.
Inserting Tables (Table Tools Design)
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Table Tools Layout allows you to merge cells and split tables, add cells above and below current tables, and sort tables.
Inserting Tables, continued…(Table Tools, Layout)
Merging Cells
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Macros
To record a macros, go to the View Heading in Word. In the Macros group, click on the drop down box and click on ‘record macros.’ When the record macros dialogue box comes up, name your macros and click on keyboard icon to record a key stroke which will bring up your recorded macros. Click ok.
Customize Keyboard Dialogue Box
Type in your keystroke
Click on ‘Assign’
Click on ‘Close’ after you click on assign
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Recording Keystrokes and Stopping a Recording of Macros
1. After you assign keystrokes, and click on close, you will see the ‘record macros’ icon appear. (Above.)
2. Type on your document what you want to be recorded for future macros runs.
3. Then, in the ‘View’ ribbon tab, use the Macros drop down box, and click on ‘Stop Recording.’
Record Macros icon
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Viewing and Running a Macros
Go to the View Tab, click on drop down arrow in ‘Macros.’ Click on ‘View Macros.’
List of Macros
Click on the Macros you want to run, and then click ‘Run’ in upper right hand corner when you are ready to run your macros.
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Macros Run
Recorded Keystroke is now run.
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Save and Send Tab in File Menu
The Save and Send Tab in the ‘File’ menu allows you to send a copy of the document you are working on to a work colleague easily. Just click on ‘Send as an Attachment’ to the right of Send using email and your Outlook account comes up (above) with the document already attached. Put in the email address of the person you are sending the document to and click send.
Click on the other options under save and send to experiment.‘Change File Type shown at left.
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Resume and Other Templates
To access resume templates in Word, click on File, New, then New Resume Templates
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Resume Templates
Choose the template you want, see the thumbnail sample to the right, and click on ‘download’.
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Word Options in the File Menu
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Notes
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