BASIC AND APPLIED AEROSPACE RESEARCH AND TECHNOLOGY (BAART) Procurement Pre-Proposal Conference NASA...

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BASIC AND APPLIED AEROSPACE RESEARCH AND

TECHNOLOGY (BAART) Procurement

Pre-Proposal Conference

NASA Langley Research CenterAugust 12-13, 2014

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• The objective of the briefing is to provide potential bidders with an understanding of the BAART procurement and provide a forum for questions to be collected

• Agenda– Center Overview– Background– Overview of Technical Tracks– Overview of RFP– Proposal Preparation– Task Order Process– Pricing/Cost Instructions

Objective and Agenda

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Center Overview

Steve ReznickDeputy Director for Program Development

Research Directorate

NASA Langley Research Center

Concepts Cl imate Technology

Systems Vehicles

Concepts Climate TechnologySystems Vehicles

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NASA Strategy

NASA Goals Expand the frontiers of knowledge, capability, and

opportunity in space Advance understanding of Earth and develop

technologies to improve the quality of life on our home planet

Serve the American public and accomplish our Mission by effectively managing our people, technical capabilities, and infrastructure

NASA VisionWe reach for new heights and reveal the unknown

for the benefit of humankind

NASA Mission Drive advances in science, technology, aeronautics, and

space exploration to enhance knowledge, education, innovation, economic vitality, and stewardship of Earth

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LaRC’s Vision

On Demand Air Transportation

Understanding, Adapting to, and Mitigating the Earth’s Climate System, and

Humans on Mars in the 2030s

for the benefit of humanity.

We define, develop and demonstrate breakthrough systems solutions that enable:

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LaRC’s Strategy: how we fit in

2030

Aeronautics

Science

Space Technology & Exploration

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What we’re doing

Research spanning Aeronautics, Exploration, and Science

Aeronautics: pushing the boundaries

Supersonics

Fixed-Wing

Systems Analysis, Integration and

Evaluation

Environmentally Responsible Aviation

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Space Technology and Exploration: expanding our presence

Orion Space Launch System

Commercial Space Advanced Exploration Systems14

Deliver on Today’s Commitments and

Create Tomorrow’s Opportunities

LaRC’s Mission

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BAART Background

Patrick Johnston BAART SEB Chair

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In the event of a discrepancy between this presentation and the solicitation, the SOLICITATION TAKES PRECEDENCE

There will be no verbal questions taken during this presentation

All questions must be submitted in writing to ensure accuracy and minimize confusion. Questions should be submitted by email or on the index cards provided at the back of the room. All questions and

corresponding answers will be issued in written format as an amendment to the final RFP

Important Points

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A multiple-award, IDIQ procurement to engage industry and academia to provide basic and applied research and technology development for aerospace vehicles. The procurement will provide access to critical skills, manufacturing capabilities, and facilities that are neither available within the Government nor available through existing non-personal services contracts

Its scope includes: – the current multiple award Structures, Materials, Aerodynamics,

Aerothermodynamics, and Acoustics Research and Technology (SMAAART) contracts

– the current multiple award Flight Critical Systems Research (FCSR3) contracts

– portions of scope of the current multiple award Inflatable Aerodynamic Decelerator (IAD) contracts and the current single award Systems Analysis & Concept Development (SAC-D) contract

What is BAART?

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Tasks will range in maturity from fundamental tool and technology development through integrated technology demonstrations, potentially including flight demonstrations

Vehicle concepts and performance conditions range from subsonic through hypersonic atmospheric flight, through continuum and rarified flow fields

• BAART is NOT a new NASA program or project• BAART is generally not for work at a NASA site; the work is meant

to be done at the contractor’s site

Type of Work in BAART

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Funding for BAART task orders will come from existing or future programs and projects within NASA’s mission directorates

Who Pays for BAART Work?

• Science Mission Directorate is not expected to issue tasks under BAART• This is a Langley-led procurement, but task orders can originate from any

NASA center (for work within scope)

NASA HQ

Aeronautics

ScienceSpace

Technology

Human Exploration

& Ops

Ames Johnson

Armstrong Kennedy

Glenn Langley

Goddard Marshall

JPL Stennis

Mission Directorates Field Centers

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Overview of Technical Tracks

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As a Langley-led procurement, the Performance Work Statement (PWS) for BAART reflects Langley’s strategic framework for research and development

Langley’s strategic framework is based on product lines:• Advanced Materials and Structural Systems• Aerosciences• Systems Analysis and Concepts• Entry, Descent, and Landing• Measurement Systems• Intelligent Flight Systems• Atmospheric Characterization

Structure of the PWS

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To maximize value to the Government and to also maximize opportunities for Industry, the BAART PWS has been divided into technical tracks that mirror Langley’s product lines

Offerors are not expected to cover the entire breadth of the PWS. Offerors may propose to one or more tracks

Technical Track Approach

Track Label Technical Track

A Advanced Materials and Structural Systems; Aerodynamics, Aerothermodynamics, and Acoustics

B Systems Analysis and Concepts

C Entry, Descent, and Landing

D Measurement Systems and Autonomous Technologies

E Flight-Critical and Intelligent Flight Systems

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A.1: Advanced Materials and Structural Systems

Task orders will be written to support basic and applied research, technology development, systems analyses, and trade studies in advanced materials and structural systems.

Sub-areas:

A.1.1: Advanced Materials and ProcessingA.1.2: Durability, Damage Tolerance, and ReliabilityA.1.3: Structural Mechanics and ConceptsA.1.4: Structural Dynamics

Track A Scope of Work

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A.2: Aerodynamics, Aerothermodynamics, and Acoustics

Task orders will be written to support basic and applied research, technology development, systems analyses, and trade studies in aerodynamics, aerothermodynamics, and acoustics related to aerospace vehicles

Sub-areas:

A.2.1: Configuration AerodynamicsA.2.2: Computational Modeling and SimulationA.2.3: Flow Physics and ControlA.2.4: AerothermodynamicsA.2.5: Hypersonic Airbreathing PropulsionA.2.6: Vehicle Noise Prediction and ControlA.2.7: Model Systems

Track A Scope (cont.)

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B: Systems Analysis and Concepts

Task orders will be written to support systems analyses, trade studies, and multidisciplinary methods applied to aerospace concepts and systems to enable NASA to make informed technical, programmatic, and budgetary decisions

Sub-areas:

B.1: Complex Mission Level ConceptsB.2: Vehicle Systems ArchitecturesB.3: Technology AssessmentsB.4: Subsystems IntegrationB.5: Operational FactorsB.6: Systems Analysis Tools

Track B Scope of Work

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C: Entry, Descent, and Landing

Task orders will be written to support basic and applied research, technology development, systems analyses, and trade studies in Entry, Descent, and Landing (EDL) technologies and mission architectures

Sub-areas:

C.1: EDL Concept DevelopmentC.2: Enabling Technologies for EDLC.3: Analysis and Testing

Track C Scope of Work

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D: Measurement Systems and Autonomous Technologies

Task orders will be written to support basic and applied research, technology development, systems analyses, and trade studies in measurement systems and related autonomous technologies for aerospace applications

Sub-areas:

D.1: Nondestructive EvaluationD.2: In situ Sensors and SystemsD.3: Remote Sensing, Measurement, and Diagnostics SystemsD.4: Advanced Sensors, Transducers, Arrays, and Emission SourcesD.5: Large and High-Speed Data ManagementD.6: Autonomous Technologies

Track D Scope of Work

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E: Flight-Critical and Intelligent Flight Systems

Task orders will be written to support basic and applied research, technology development, systems analyses, and trade studies in airborne and ground-based systems critical to flight safety, management, and control

Sub-areas:

E.1: Crew Systems and Aviation OperationsE.2: Safety-Critical Aviation SystemsE.3: Flight-Critical Systems Analysis and AssessmentE.4: Flight Dynamics, Guidance, and ControlE.5: Autonomous and Intelligent Flight Technologies

Track E Scope of Work

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Overview of RFP

Mercer HurstContract Specialist

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• Offerors may propose to one or more Technical Tracks• An awardee is only eligible to compete for future task orders in

Tracks for which they receive an award • PoP: April 13, 2015 – April 12, 2020• Task orders may be awarded as Cost Plus Fixed Fee, Firm Fixed

Price, or Cost Sharing

General Overview

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General Overview (cont.)

Track Title Max #Awards

Competition Estimated Value $(M) over 5 year PoP

A. Advanced Materials and Structural Systems; Aerodynamics, Aerothermodynamics, and Acoustics

5 Full & Open $313.5

B. Systems Analysis and Concepts 3

Small BusinessSet Aside

$3.3

C. Entry, Descent, and Landing5 Full & Open $25

D. Measurement Systems and Autonomous Technologies 5 Full & Open $15

E. Flight-Critical and Intelligent Flight Systems 5 Full & Open $45.2

BAART Contract Ceiling: $402,000,000 for all awards

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Price Performance Tradeoff (PPTO) with Other Factors

The SEB will use four factors for evaluating proposals• Past Performance

– Past performance evaluated in accordance with FAR 15.305(a)(2) and NFS 1815.305

• Cost/Price– Analysis performed to assess price reasonableness

• Small Business Utilization Factor (Not required for small businesses)– This solicitation contains FAR clause 52.219-9, “Small Business Subcontracting

Plan with Alternate II”. The Plan described and required by the clause, including the associated subcontracting percentage goals and subcontracting dollars, shall be submitted with your proposal.

• Organizational Conflicts of Interest Plan– A plan for complying with the requirements of NFS 1852.237-72, Access to

Sensitive Information; and Section H.10, Limitation of Future Contracting

Source Selection Approach

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A best value tradeoff process will be performed between Past Performance, Cost/Price, Small Business Utilization and Organizational Conflicts of Interest

– Overall, past performance is significantly more important than price. Price is somewhat more important than either small business utilization (if applicable) or organizational conflicts of interest, which are essentially equal

– The source selection process will not use a mission suitability factor

The Government intends to award up to 5 proposals for each of the Tracks A, C, D, or E, and up to 3 awards for Track B. If fewer proposals are received, the SEB will evaluate proposals received using the source selection procedures described above in accordance with NFS 1815.305-71(b) and the contracting officer may negotiate award of up to 5 or fewer contracts in Tracks A, C, D, or E or 3 or fewer contracts in Track B

Source Selection Procedure

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Section H – Special Contract Requirements• H.10 Organizational Conflicts of Interest

The Contracting Officer has determined and identified the following potential conflicts that the Contractor may encounter during performance of this contract. The contractor may: set the ground rules for future competition; provide competitive advantage; or be required to use subjective judgment/perform assessments

• H.11 and H.12: Quality Management Systems– ISO9001 required for all offerors proposing to Tracks B, D, E– AS9100 required for all offerors proposing to Tracks A and C– Offeror must be certified at Proposal Submission

RFP Clause Requirements

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• H.13: Capability Maturity Model Integration (CMMI-DEV)– Some tasks in Tracks C and E are anticipated to require

CMMI-DEV Level 2 or higher– Contractors wishing to compete for those tasks must submit

certification of CMMI-DEV Level 2 within 9 months of contract effective date

• H.14-17: NASA Software Engineering Requirements will apply to task orders involving the development, modification, and/or delivery of software

Section I - Contract Clauses

• I.8: Security Classification Requirements– A small number of tasks (anticipated to be less than 5%) may

involve classified work– Contractors wishing to compete for classified tasks must

possess appropriate facility clearance at task solicitation time

RFP Highlights (cont.)

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Proposal Preparation

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Each offeror shall submit the following volumes in accordance with Section L- Instructions, Conditions, and Notices to Offerors, of the RFP

Volume I- Past Performance

Volume II - Business Proposal

Volume III - Small Business Utilization Plan

Volume IV - Organizational Conflicts of Interest Plan

General submission information for each volume can be found in Section L.16, Proposal Submission Information

Proposal Volumes

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Volume

Page Limit

I – Past Performance

Track A: 25 pagesTrack B: 10 pagesTrack C: 15 pagesTrack D: 15 pagesTrack E: 20 pages

II – Business Proposal No page limit

III – Small Business Utilization No page limit

IV – Organizational Conflicts of Interest Plan 20 pages

Proposal Page Limitations

Proposal must include 8 hard copies (1 original and 7 copies) and 2 electronic copies of all volumes

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• Foldout count as equivalent number of “8-1/2 X11” pages• Separators (e.g., tabs and titles) will not be counted as page• Summary addendums will not be counted as page

Page Format

8½”

11”

1”

1”

1”

1”

Space

for T

ext

Font Size - 12

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• Proposals will be evaluated for acceptability in accordance with NFS 1815.305-70, Identification of Unacceptable Proposals

• Proposals for Tracks A and C not containing AS9100 certification and proposals for Tracks B, D, and E not containing ISO9001 certification will not be evaluated by the SEB and will not be considered for selection

• The SSA will select the offerors that provide the Government a reasonable expectation of enhancing competition in task order competitions conducted under the resulting contracts. The SSA will make an integrated assessment based on a comparative assessment against all source selection criteria in the solicitation

Evaluation and Selection

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Past performance is one indicator of an offeror’s ability to perform successfully • Past performance consists of work performed by the offeror or

significant subcontractor within the past three years that is similar in size, content and complexity to the requirements of this solicitation

• The Government will evaluate each offeror's current/recent record including the record of significant subcontractors

• The Government can use information submitted in proposals as well as other information gathered

• See Attachment 3, Past Performance Evaluation Questionnaire (final version of questionnaire may change)

Volume I - Past Performance Factor

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For the purposes of this solicitation and proposal preparation, a significant subcontractor is defined as subcontracts over the dollar value specified in the table below for the 5 year contract period

Technical Track Significant Subcontractor Threshold

A $15MB $300KC $2.5MD $1.5ME $4.5M

Volume I - Past Performance Factor

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• Contract Offer– Offeror should submit model contract and signed contract offer (SF33)– Executed Section K including information not provided in System for

Award Management that is specific to this solicitation– Cover letter accepting terms and conditions– For Joint Ventures only, fully executed copy of the JV Agreement with

either written approval from cognizant Small Business Administration district office or proof of submission

• Copies of Quality Certifications

• Cost Forms– Evaluated pursuant to FAR 15.404-1(d), Cost Realism Analysis– See attachment 2, Cost Forms and Instructions

Volume II - Business Proposal

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• Small Business Goals have been established for this solicitation in accordance with FAR 52.219-9 “Small Business Subcontracting Plan” with Alternate II

• Offeror’s Commitment to the small business program will be evaluated for strengths and weaknesses as appropriate, and will not be adjectively rated or scored

Volume III - Small Business Utilization Factor

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Small Business goals as a percent of total contract value

Business Type Track A Track C Track D Track E

SB 10% 10% Contractor Proposed Goal 10%

SDB 5% 2% Contractor Proposed Goal 2%

HBCU/MI 0% 0% Contractor Proposed Goal 0%

WOSB 5% 5% Contractor Proposed Goal 2%

HUBZone 0% 0% Contractor Proposed Goal 0%

VOSB 2% 2% Contractor Proposed Goal 2%

SDVOSB 1% 2% Contractor Proposed Goal 1%

Volume III - Small Business Utilization Factor (cont.)

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• The Offeror shall provide a plan for complying with the requirements of NFS 1852.237-72, Access to Sensitive Information and Section H.10, Organizational Conflicts of Interest

• The Offeror shall explain its approach for identifying, mitigating, and/or avoiding OCIs that may arise under this contract

• All Offerors’ OCI Plans will be evaluated for strengths and weaknesses as appropriate, and will not be adjectively rated or scored

• The Government will determine the acceptability of the Offerors plan for complying with requirements of the specified clauses

Volume IV: Organizational Conflicts of Interest Factor

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• Small Business Subcontracting Plan • Organizational Conflicts of Interest Plan• IT Security Plan – due 30 days after contract award

List of Required Plans

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Task Order Process

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Clauses H.6, Task Order Solicitation and Selection Procedure and Clause I.10, Task Ordering Procedure will apply after contract award• Each task order solicited under BAART will be issued in accordance

with the Fair Opportunity procedures. Individual task orders will be cost reimbursement with fixed fee, fixed priced, or cost sharing

• All tasks over $3,000 to be competed among contractors awarded in specific technical tracks

• The Contracting Officer will review the task order PWS requirements and determine the appropriate technical track

• The Contracting Officer will then solicit proposals from the contracts within that technical track

• Exception to Competition: urgency, highly specialized service, logical follow-on, minimum order

Contract Task Order Process

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• The Government will order through the issuance of task orders a minimum quantity of work of $10,000 per each individual contract (clause B.3, LARC 52.216-90)

Task Order Minimum

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• All costs associated with the planning and preparation of competed task order proposals are unallowable charges to the contract

• All task orders shall include: – Technical Reporting requirements (Monthly, Final, and Special

Reporting) - See Exhibit B– Financial Reporting 533M - See Clause G.5 and Exhibit B

• Mixed Data Rights – (Cost sharing Tasks)• Upon completion of task order CPARS evaluation will be prepared:

– Evaluation of contractor performance– Contractor will be provided opportunity to review– Will be used in future task evaluation

Contract Administration

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Anticipated Procurement Schedule

Milestone Date (Assumes Discussions)

Release Draft RFP August 10, 2014

Pre-proposal Conference with Industry August 12 and 13, 2014

Draft RFP Comments Requested/Due September 2, 2014

RFP Issued September 9, 2014

Proposals Due October 9, 2014

Award March 9, 2015

Contract Start April 13, 2015

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Cost/Pricing Instructions

Austin RentschlerCost/Price Analyst

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Accounting System

Must be adequate: • Accurately collect and record costs by contract and individual task order• Exclude unallowable costs• Meet the requirements of the Allowable Cost & Payment Clause (FAR

52.216-7)

You must provide:• Evidence of an adequate accounting system:

– Audit report from cognizant audit agency or other documentation (e.g. letter from ACO)

– Detailed description of the accounting system • Point of contact info (name, telephone number, e-mail) for:

– Cognizant Government Administrative Contracting Officer (ACO)– Cognizant Government Audit Agency (GAA)

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Cost/Pricing: Form 1

• Proposed burdened labor rate averages– Only five cells need to be changed (Cells C9 through C13):

• Select the track(s) to which you are proposing: “Yes” or “No” from the dropdown list

– The rest of Form 1 is self calculating once Form 2 is completed

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• Burdened Labor Rates, Indirect Rate(s) for ODCs, and Profit/Fee Rates– These are the proposed burdened rates (thru G&A) which Form

1 feeds from to calculate the proposed labor rate averages– Do not:

• Insert additional labor category(ies), not even multiples of the same category

• Delete labor category(ies)

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• Buildup of Form 2 burdened labor rates– This Form will be used to perform the cost realism analysis– Provide for each labor category for each year:

• The direct [unburdened] labor rate• Each indirect rate applicable to labor• The burdened rate (through G&A)

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• Conversion of Offeror Fiscal Year (OFY) rates to Contract Year Rates– Show all the direct labor rates and all the indirect rates listed in

Form 3, which are contract year rates– If the OFY differs from the contract year, this Form will show the

calculations making the conversion

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• Status of Systems Reviews– This table lists the various systems (e.g. accounting, estimating,

purchasing, etc.) – Regarding adequacy/approval, check one of the following for

each system listed:• Yes• No• Pending• N/A

– Also, provide the date of approval and, if applicable, detail any outstanding issues.

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Draft solicitation has been posted to NAIS and Federal Business Opportunities

This is a draft document and is subject to change during development of the final document

All questions must be submitted in writing to ensure accuracy and minimize confusion. Questions should be submitted by email or on the index cards provided at the back of the room. All questions and corresponding answers will be issued in written format as an amendment to the final RFP

Reminders

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Thank you for participating

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