ThisDissertationDefenseTimelineisanEXAMPLEONLY.Youarenotrequiredtofollowthistimeframe.Itisonlyasuggestionofhowyoumightplanforyourdefense.PleaseusethisTimelineasanexampleandguideinestimatinghowlongitmighttaketodefendanddeposit-soyoucanplanaccordingly.WhatISREQUIREDisthatyousubmit3ofthe5DissertationEvaluationFormstotheAPOforAcademicSupportandStudentProgress4weekspriortoyourdefensedatesowecanofficiallynotifytheProvost’sOfficeofyourdefense.Theremaining2DissertationEvaluationformsmaybeturnedinanytimeonorbeforetheDissertationDefense.ItisadvisedthatyouworkcloselywiththeChairofyourcommitteetolayoutatimeframeen-routetoyourdefensedateallowingtimeforallcommitteememberstoreadthedissertation,providefeedback,andagreeuponadateandtimeforthedefense.Remembertotakeintoaccountifanyofyourcommitteememberswillbeonsabbatical.AlwayscheckwithyourTrainingArea’sStudentHandbookforproceduresandrequirements.AllformsrelatedtotheDissertationDefenseshouldbedownloadedfromtheForms&Procedurespage.Also,seeAppendix:DissertationFormsattheendofthisdocument.Pleaseletmeknowifyouhaveanyquestions.Thanks!JudithKubran,LMSWAPOforAcademicSupportandStudentProgressjkubran@gc.cuny.edu

Please go to the Forms & Procedures Page on the Psych website for all instructions and forms.

BACKWARDS TIMELINES FOR COMPLETING A DISSERTATION

SPRING GRADUATION (All FINAL dates vary by year and are approximate)

Please note: When the Executive Office is mentioned in this document, please contact the APO for Academic Support and

Student Progress, Judith Kubran, at jkubran@gc.cuny.edu

All forms listed in BOLD ITALICS below may be found in the Appendix of this PDF

No later than: Faculty Responsibilities Student Responsibilities

October – November

If any member of your committee is not a CUNY doctoral faculty, the Executive Office must receive a Request for Approval of Non-CUNY-Doctoral Faculty Dissertation Committee Member and a copy of their CV for EO’s approval. Send all paperwork to jkubran@gc.cuny.edu as email attachments. Student goes to the Forms & Procedures page on the Psych website and refers to the heading ‘Dissertation Defense.’ Please bookmark this page and read and reread this section to become familiar with the dissertation process and required forms. https://gc.cuny.edu/Page-Elements/Academics-Research-Centers-Initiatives/Doctoral-Programs/Psychology/Forms-and-Procedures All questions should be directed to Judith Kubran, jkubran@gc.cuny.edu

December 1 Committee chair agrees to read dissertation.

Full draft of dissertation to Chair. Start thinking about outside readers.

January 5 – February 1

Provide detailed feedback on full draft. Student makes revisions and submits them to Chair for approval.

Please go to the Forms & Procedures Page on the Psych website for all instructions and forms.

No later than: Faculty Responsibilities Student Responsibilities

February 1 Dissertation draft approved by Chair. Dissertation sent to other (2) core committee members.

Chair and Student select outside readers. If any committee member is a non-CUNY doctoral faculty, a Request for Approval of Non-CUNY-Doctoral Faculty Dissertation Committee Member form and a copy of their CV is submitted to Judith Kubran jkubran@gc.cuby.edu as email attachments. Judith will get the EO’s signature and approval. Student submits Dissertation draft to Chair and core committee members along with completed Dissertation Evaluation Forms (top section of form is completed by student).

March 1 Core Committee members provide feedback to student on completed draft. Committee members agree to go forward with defense. Chair and committee members sign Dissertation Evaluation Forms and send as email attachment to APO of Student Support and Academic Progress (jkubran@gc.cuny.edu). Three of the five Dissertation Evaluation Forms must be received at least 4 weeks prior to the defense date. For example: If the student plans to defend on April 15, their three dissertation evaluation forms need to be received by March 15.

Student makes revisions. Student sets a defense date and time with committee members and Outside Readers. Student sends an email with the defense date and time information to the APO for Student Support and Academic Progress, jkubran@gc.cuny.edu at least 4 weeks prior to the defense date. When 3 Dissertation Evaluation Forms are received by the EO Office, Judith Kubran will send student a form to complete that requests the names of committee members, their affiliations; date, time, room #, and location of the defense. When the form is completed and returned to jkubran@gc.cuny.edu, Judith Kubran will officially notify the Provost’s Office of the defense. The Student’s name and defense information will be posted on the Psych website under Dissertation Defense Announcements. https://gc.cuny.edu/Page-Elements/Academics-Research-Centers-Initiatives/Doctoral-Programs/Psychology/Dissertation-Defense-Announcements

Please go to the Forms & Procedures Page on the Psych website for all instructions and forms.

No later than: Faculty Responsibilities Student Responsibilities

March 2-16 Student emails the Dissertation Librarian a copy of the final draft of their dissertation. The Dissertation Librarian, Roxanne Shirazi rshirazi@gc.cuny.edu will review the draft for format and structure (including technical feedback on proper format, font, abstract, tables, etc). At this time, student may also inform the Dissertation Librarian of the anticipated date for final deposit.

Please go to the Forms & Procedures page under the heading ‘Dissertation Defense’ and subheading ‘Electronic Deposit—GC Library Guide for PhD Deposit’, and see the GC Library Guide for Dissertations & Theses: https://libguides.gc.cuny.edu/c.php?g=159556

Clinical Psych students will complete their deposit after their internship is completed and after Judith Kubran has received and processed the Internship Completion letter. The Internship Supervisor sends the completion letter as an email attachment to jkubran@gc.cuny.edu. Please look on the Forms & Procedures page under ‘Dissertation Defense’ and subheading ‘Clinical Psych Students.’

March 16 – April 14

The Executive Office must receive the outstanding signed Dissertation Evaluation Forms no later than the last day of the defense.

Student should follow up with committee members to make sure the outstanding Dissertation Evaluation Forms have been submitted. The last opportunity to turn in the remaining Dissertation Evaluation forms is the day of the defense.

April 1-15 Dissertation defense held. At the defense, all committee members sign the Report of Final Examination Form. The Chair of the committee must sign the form twice, as a committee member and as Chair of the committee.

Student defends dissertation. Please go to the Forms & Procedures page under heading ‘Dissertation Defense’ and subheading ‘Final Forms and Procedures.’ Student works to complete revisions if required. At this point, student can start the electronic deposit procedure. Note: We suggest April 15 as the last day to defend your dissertation so minor revisions can be made for final approval and deposit.

Please go to the Forms & Procedures Page on the Psych website for all instructions and forms.

No later than: Faculty Responsibilities Student Responsibilities

April 15-29 If applicable, Chair (and if necessary members of the dissertation committee) approves revisions and signs the Approval of Revised Dissertation Form. The Dissertation Approval (Signature) Page is also signed by Chair.

Final dissertation document is formatted for deposit. Student brings original signed Final Forms: Report of Final Examination Form, Approval of Revised Dissertation Form, and Dissertation Approval (Signature) Page, to the APO for Academic Support and Student Progress, Judith Kubran. Judith Kubran will get the EO’s signature on ALL original Final Forms. The Psychology Executive Office will hand deliver the Dissertation Approval (Signature) Page to the Dissertation Librarian. The student may now complete the electronic dissertation deposit.

**April 30**

**April 30** Final date is approximate and will vary by year – as will date of graduation.

Last day to electronically deposit dissertation to receive a May/June degree. This is GC policy. (Exact dates will vary). May/June is the only time diplomas are printed for September, February and May degree conferrals. ***CLINICAL STUDENTS may defend their dissertation before they complete their internship requirement but may not deposit until their internship is completed. Clinical students will need to submit a copy of their Internship Completion letter to the Executive Office via Judith Kubran, jkubran@gc.cuny.edu, before they can deposit. The letter should be on the organization’s official letterhead and should state the start and end date of the internship.

Commencement Congratulations!!! You have caught the golden ring. It’s your time to shine. See you at Commencement!

Please go to the Forms & Procedures Page on the Psych website for all instructions and forms.

APPENDIX: DISSERTATION FORMS

The following forms may be found in the ensuing appendix:

• Request for Approval of Non-CUNY-Doctoral Faculty Dissertation Committee Member

• Dissertation Evaluation Form

• Report of Final Examination Form

• Approval of Revised Dissertation Form

• Dissertation Approval (Signature) Page (Sample Only)

Please note: the Forms & Procedures website will always have the current, fully editable versions of all dissertation forms, so make sure to check the Forms & Procedures page before filling out and submitting your documents.

Executive Officer: __________________________________________________________________________

Ph.D. Program in Psychology The Graduate School and University Center

*Please email this form and CV for the Non-CUNY-Doctoral Faculty member(s) tothe APO of Academic Support and Student Progress at jkubran@gc.cuny.edu.Original signatures are not required.

Request for Approval of Non-CUNY-Doctoral Faculty Dissertation

Committee Member

Student Information (please print):

Name: ________________________________________ Email: ______________________________________

Dissertation Information (please print):

Title: _____________________________________________________________________________________ _____________________________________________________________________________________

Committee Chair and Campus: ______________________________________________________________ Current Committee Members and Campuses: ________________________________________________

Signature Date Print Name

________________________________________________

________________________________________________Requested Committee Member(s) and Affiliation(s)*: ______________________________________________

______________________________________________

Rationale for selection of outside reader(s) (please print):

________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________ ________________________________________________________________________________________

Approval:

Committee Chair: __________________________________________________________________________

Signature Date Print Name

Ph.D. Program in Psychology The Graduate School and University Center

Dissertation Evaluation Form

Date: __________________________

Candidate: _______________________________ Training Area: __________________________ Date of Advancement to Candidacy: __________________ Dissertation Title: ________________________________________________________________________

________________________________________________________________________ ________________________________________________________________________

Evaluator: ____________________________ Campus: _________________________________

To the Evaluator: Please read the student’s dissertation carefully before evaluating it on the scale below. In

making your judgment be sure to consider such factors as the skill with which the problem was formulated,

the soundness of the research design, the nature and extent of data analyses, the integration of findings by

means of theory and concept, etc. Attention should also be given to the way the dissertation is written and

organized, taking into account the fact that the presentation and style should meet at least the minimum

editorial demands of journal editors.

Dissertation Evaluation Forms must be received no later than four weeks prior to the dissertation defense date. Please send the completed form as an email attachment to the APO of Academic Support and Student Progress (jkubran@gc.cuny.edu). Original signatures are NOT required.

In the event that category “b” is checked, the evaluator should give the basis of his/her evaluation in the

space allotted for “comments” below.

______ a. I approve the student’s written doctoral dissertation as it now stands, and recommend that she/he

be given his/her Final Oral Examination.

______ b. Except for minor revisions, I approve the student’s written doctoral dissertation and recommend

that he/she be given his/her Final Oral Examination. I assume that the candidate’s committee chair will assume responsibility for these revisions.

______ c. I do not approve the student’s written doctoral dissertation as it now stands.

COMMENTS

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

Evaluator’s Signature: _________________________________________

(Electronic signatures require Adobe Acrobat Reader. If your electronic signature does not work, please manually sign and scan the document)

ID: __________________________

Committee Chair: ____________________________ Campus: _________________________________

Report of Final Examination

Candidate’s Name ID#

Discipline and Specialization(s)

Examination conducted at On (Date)

Title of Dissertation (as accepted)

We certify that the candidate has passed the Final Examination. We accept the dissertation as presented.

We certify that the candidate has passed the Final Examination. We will consider the dissertation acceptable after minor revisions are approved by the chair.

In our judgment the candidate’s dissertation requires major revisions. It must be resubmitted for approval by the chair and two members of the examining committee.

We certify that the candidate has failed the Final Examination, and make the following recommendations.

EXAMINING COMMITTEE

TYPE NAME TYPE COLLEGE SIGNATURE Concur Dissent

Committee Chair Date

Executive Officer Date

Approved by

Recorded by

Associate Provost and Dean for Academic Affairs

Senior Registrar

FINEXA.ACAFF.092014

PRINTRESET

Approval of Revised Dissertation

Candidate’s Name ID#

Discipline and Specialization(s)

Examination conducted at On (Date)

Title of Dissertation (as accepted)

I certify that the minor revisions have been made by the candidate and that the dissertation is now acceptable.

(Must be approved by the Committee Chair of the examining committee. Sign and date below.)

Committee Chair Date

We certify that major revisions have been made by the candidate and that the dissertation is acceptable.

(Must be approved by the Committee Chair and two members of the examining committee. Sign and date below.)

Member Date

Member Date

Committee Chair Date

Executive Officer Date

Approved by Date

Associate Provost and Dean for Academic Affairs

Recorded by Date

Senior Registrar

[TITLE]

by

[AUTHOR NAME]

This manuscript has been read and accepted for the  Graduate Faculty in [insert program] to satisfy the dissertation

requirement for the degree of Doctor of Philosophy.

[typed name]

[required signature]

Date Chair of Examining Committee

[typed name]

[required signature]

Date Executive Officer

[typed name]

[typed name]

[typed name]

Supervisory Committee

THE CITY UNIVERSITY OF NEW YORK  

SAMPLE ONLY

SAMPLE ONLY