195S 84:6

Aus t in , T e x a s : ~ A u g u s t 6, '1956 Mee t ing No. :~555

P u r s u a n t to the ca l l of C h a i r m a n S e a l y , m a d e in a c c o r d a n c e wi th P a r t I, i i

Chap te r I, S e c t i o n 2 of the R u l e s and R e g u l a t i o n s of the B o a r d of R e g e n t s f o r the G o v e r n m e n t of The U n i v e r s i t y o£ T e x a s , S ix th Ed i t i on , the B o a r d m e t in Specia l S e s s i o n on M o n d a y , A u g u s t 6, a t 10:30 a. m . , in the Off ice of the P r e s i d e n t , w i th the f o l l o w i n g a t t e n d a n c e :

P r e s e n t A b s e n t

C h a i r m a n S e a l y V i c e - C h a i r m a n V o y l e s R e g e n t J e f f e r s R e g e n t L o c k w o o d R e g e n t S o r r e l 1

R e g e n t ( M r s . ) D e v a U ( E x c u s e d ) R e g e n t J o h n s o n ( E x c u s e d ) R e g e n t M i n t e r ( E x c u s e d ) R e g e n t O a t e s ( E x c u s e d )

z

Also in a t t e n d a n c e w e r e V i c e - P r e s i d e n t B o n e r , V i c e - P r e s i d e n t D o l l e y , V i c e - P r e s i d e n t C a s b e r g , C o m p t r o U e r Sp~: renberg , a l l of C e n t r a l A d m i n i s t r a t i o n , and D i r e c t o r C l a r k and B u s i n e s s M a n a g e r Boyd of M. D. A n d e r s o n H o s p i t a l and T u m o r In s t i t u t e .

MAIN U N I V E R S I T Y

TRANSFER OF LEGISLATIVE APPROPRIATIONS FROM THE GENERAL REVENUE FUND. --Vice-President Dolley read a memorandum from C o m p t r o l l e r S p a r e n b e r g po in t ing out tha t a c c o r d i n g to i n f o r m a t i o n r e c e i v e d in Iris o f f i c e f r o m the A u d i t o r of the M a i n U n i v e r s i t y and the b u s i n e s s m a n - a g e r s of the o t h e r c o m p o n e n t u n i t s of The U n i v e r s i t y of T e x a s i t a p p e a r s tha t t r a n s f e r s of l e g i s l a t i v e a p p r o p r i a t i o n s f r o m the G e n e r a l R e v e n u e F u n d d u r i n g the b a l a n c e of the 1955-56 f i s c a l y e a r wi l l no t be n e c e s s a r y e x c e p t f o r the M a i n U n i v e r s i t y and r e c o m m e n d i n g the f o l l o w i n g r e s o l u t i o n :

P u r s u a n t to the p r o v i s i o n s of A r t i c l e V, S e c t i o n 18, s u b s e c t i o n j , H o u s e ~i11 140, 54th L e g i s l a t u r e , R e g u l a r S e s s i o n , i t i s h e r e b y r e s o l v e d t ha t the s t a t e C o m p t r o l l e r be r e q u e s t e d to m a k e the f o l l o w i n g t r a n s f e r s b e t w e e n the L e g i s l a t i v e a p p r o p r i a t i o n s f r o m the G e n e r a l R e v e n u e F u n d f o r the Main U n i v e r s i t y f o r the f i s c a l y e a r 1955- 1956:

T r a n s f e r the f r e e and u n e n c u m b e r e d b a l a n c e in A p p r o p r i a - t ion No. U - 1 7 3 1 - A l l O t h e r G e n e r a l A d m i n i s t r a t i v e S a l a - r i e s , e s t i m a t e d a t $1Z, 0 0 0 . 0 0 , to A p p r o p r i a t i o n No. U,173Z - T e a c h i n g S a l a r i e s Only.

T r a n s f e r the f r e e and u n e n c u m b e r e d b a l a n c e in A p p r o p r i a - t ion No. U-1733 - V o c a t i o n a l T e a c h e r T r a i n i n g S u p p l e m e n t , e s t i m a t e d a t $2,829.08, to A p p r o p r i a t i o n No. U-173Z - T e a c h i n g S a l a r i e s Only.

Upon m o t i o n of Mr . S o r r e l 1 , du ly s e c o n d e d , the B o a r d a p p r o v e d the f o r e -

going r e so lu t i on .

- 1 -

6 956 8 4 7

M. D. A N D E R S O N H O S P I T A L AND T U M O R I N S T I T U T E

R E P O R T O F E X E C U T I V E C O M M I T T E E , A U G U S T 6, 1 9 5 6 . - - V i c e C h a i r - man V o y l e s s u b m i t t e d the f o l l o w i n g r e p o r t of the E x e c u t i v e C o m m i t t e e which had b e e n a p p r o v e d a t i t s m e e t i n g of e v e n da te :

Appropriations f o r Additions and Alterations to M. D. Anderson Hospital and Tumor Institute Buildin[[; Re~ection of Bids, July- 31, 1956; Authori- zation for Bids, September, 1956. --In accordance with authority granted by the Board of Regents at its June I, 1956 meeting, the Executive Com- mittee of the Board of Regents approved the final plans and specifications for the proposed Additions and Alterations to the M. D. Anderson Hospital and Tumor Institute Building on June 23, 1956, and Comptroller Sparen- berg started advertising for bids on July I, 1956. The bids were opened and tabulated on J~,!y 31, 1956; see Page 5 for the details of the bids.

As shown by the bid tabulation, the lowest base bid was $788,000.00 and the lowest amount of any base bid less all three alternates was $684, 900.00. Each of these amounts is larger than the $667,000.00 appropriation ap- proved by the Board of Regents June 1, 1956, which was to cover the con- s~bn contract or contracts and architect's fees, but not movable

fu~,~niture and equipment.

The E x e c u t i v e C o m m i t t e e of the B o a r d of R e g e n t s a t i t s m e e t i n g June Z3, 1955 a d o p t e d a r e s o l u t i o n r a t i f y i n g and c o n f i r m i n g the a c t i o n of P r e s i d e n t Logan W i l s o n in s ign ing a p r o j e c t c o n s t r u c t i o n a p p l i c a t i o n to the U. S. P u b l i c H e a l t h S e r v i c e { through the T e x a s S ta te B o a r d of Hea l th ) , u n d e r the F e d e r a l H o s p i t a l S u r v e y and C o n s t r u c t i o n A c t ( c o m m o n l y known a s the H i l l - B u r t o n Ac t ) , f o r a g r a n t to be u s e d in c o n n e c t i o n wi th th i s pro= j ec t . Th i s a p p l i c a t i o n w a s a p p r o v e d , p a r t l y on June 26, 1956, and the b a l a n c e on June 27, 1956, b y the R e g i o n a l M e d i c a l D i r e c t o r , R e g i o n VII, Da l l a s , T e x a s , f o r the S u r g e o n G e n e r a l , U. S. P u b l i c H e a l t h S e r v i c e .

The c o m p l e t e d and a p p r o v e d p r o j e c t a p p l i c a t i o n s h o w s to t a l e s t i m a t e d funds r e q u i r e d of $ 7 7 7 , 0 0 0 . 0 0 , of w h i c h $ 3 8 8 , 5 0 0 . 0 0 c o n s t i t u t e s the f e d - e r a l s h a r e of e s t i m a t e d c o s t s and $ 3 8 8 , 5 0 0 . 0 0 c o n s t i t u t e s the a p p l i c a n t l s s h a r e of e s t i m a t e d c o s t s . In a c c o r d a n c e wi th the s t a n d a r d r e q u i r e m e n t s and c l a s s i f i c a t i o n s of the U. S. P u b l i c H e a l t h S e r v i c e , the p r o j e c t a p p l i - c a t i o n i n c l u d e s , a s a p a r t of the to ta l of $ 7 7 7 , 0 0 0 . 0 0 , an e s t i m a t e d a l l o t - m e n t of $ 7 5 , 0 0 0 . 0 0 f o r " G r o u p I e q u i p m e n t no t in c o n s t r u c t i o n c o n t r a c t s " and $ 3 3 / 8 9 8 . 0 0 f o r " G r o u p II and III E q u i p m e n t " . The p r o j e c t c o n s t r u c - t ion a p p l i c a t i o n a l s o i n c l u d e s a l l o t m e n t s f o r " c o n s t r u c t i o n c o n t r a c t s and c o n t i n g e n c y " and - a r c h i t e c U s f e e s " .

The b id s r e c e i v e d , the u n c e r t a i n t i e s r e l a t i n g t h e r e t o s u c h a s the s t e e l s t r i k e and the n a t u r e of the p r o j e c t , and v a r i o u s p r o b l e m s and p o s s i b i l - i t i e s in c o n n e c t i o n w i th the b i d s r e c e i v e d h a v e b e e n v e r y c a r e f u l l y c o n s i d - e r e d b y Dr . C l a r k and M r . Boyd of the M. D., A n d e r s o n H o s p i t a l and T u m o r I n s t i t u t e , Mr . S p a r e n b e r g and Mr . S a u n d e r s of the C o m p t r o l l e r TM Off ice , V i c e - P r e s i d e n t Do l l ey , and Mr . F r e d J . M a c K i e of M a c K i e and K a m r a t h , A r c h i t e c t s . Dr . C l a r k , Mr . Boyd , Mr . S p a r e n b e r g , and Mr . S a u n d e r s a l s o d i s c u s s e d the b i d s r e c e i v e d and the p r o b l e m s invo lved wi th Dr . Dean F . Winn, D i r e c t o r , and Mr . H e r m a n Bohn, E n g i n e e r , bo th of the H o s p i t a l S u r v e y and C o n s t r u c t i o n D i v i s i o n of the Sta*.e D e p a r t ~ e n t of Hea l t h . It is the c o n s i d e r e d opin ion of a l l c o n c e r n e d tha t the b i d s r e c e i v e d shou ld be r e j e c t e d ; tha t c e r t a i n r ~ l a t i v e l y m i n o r c h a n g e s should be m a d e in ! ~

i

- 2 -

~ ~ ~ !~

J 6 1956 848

the p lans , s p e c i f i c a t i o n s , and p r o p o s a l f o r m s b y t h e a r c h i t e c t s and approved by M r . Boyd and C o m p t r o l l e r S p a r e n b e r g ; and tha t the C o m p - t r o l l e r shou ld be a u t h o r i z e d to a d v e r t i s e a g a i n f o r b id s , to be r e c e i v e d and opened a p p r o x i m a t e l y one w e e k b e f o r e the m e e t i n g of t h e B o a r d of Regev.ts in S e p t e m b e r , 1956.. I t i s h e r e b y r e q u e s t e d tha t the B o a r d of Regents a p p r o v e t h i s r e c o m m e n d a t i o n .

It is f u r t h e r r e c o m m e n d e d t h a t the a m o u n t of $334, 051 .00 be se t up in the P l a n t F u n d s S e c t i o n a s A c c o u n t s R e c e i v a b l e - Due f r o m U. S. Publ ic H e a l t h S e r v i c e , and t h a t the s a m e a m o u n t be c r e d i t e d to the a l l o h n e n t a c c o u n t f o r t h i s p r o j e c t ; t h i s i s the a m o u n t a l l o t t e d by the U. S. P u b l i c H e a l t h S e r v i c e f o r " c o n s t r u c t i o n c o n t r a c t s and c o n t i n - gency" and " a r c h i t e c t ' s f e e s " . It i s f u r t h e r r e c o m m e n d e d tha t the a p p r o p r i a t i o n of $ 5 4 8 , 9 5 6 . 0 0 f r o m U n a p p r o p r i a t e d Su rp lu s ( C u r r e n t G e n e r a l F u n d s ) a p p r o v e d b y the B o a r d of R e g e n t s June 1, 1956 f o r th is p r o j e c t be r e d u c e d b y the a m o u n t of $135, Z54. 00. The to ta l a p p r o - p r i a t i o n f o r c o n s t r u c t i o n c o n t r a c t s , the c o n t i n g e n c y r e s e r v e r e q u i r e d by the U. S. P u b l i c H e a l t h S e r v i c e ( inc luded h e r e i n a t 3% of c o n s t r u c . . . . t ion c o n t r a c t s ) , and a r c h i t e c t ' s f e e s , if t h e s e r e c o m m e n d a t i o n s a r e a p p r o v e d , wou ld be $ 8 6 5 , 7 9 7 . 0 0 , of wh ich $ 3 3 4 , 0 5 1 . 0 0 would be the e s t i m a t e d a m o u n t to c o m e f r o m the U. S. Pub l i c H e a l t h S e r v i c e and $ 5 3 1 , 7 4 6 . 0 0 would c o m e f r o m P l a n t FundB, G e n e r a l F u n d s , and T r u s t Funds of M. D. A n d e r s o n H o s p i t a l and T u m o r In s t i t u t e . The a m o u n t

of $ 8 6 5 , 7 9 7 . 0 0 is a r r i v e d a t a s f o l l ows : + !

E s t i m a t e d A m o u n t of C o n s t r u c t i o n C o n t r a c t s $793,000. Off

Aa~ 3 % f o r " C o n t i n g e n c y " 23 ,790. O0

$816 ,790 . O0

Add 6% f o r A r c h i t e c t ' s F e e s 4 9 , 0 0 7 . 0 0

: $ 8 6 5 , 7 9 7 . O0

A c c o r d i n g to i n f o r m a t i o n r e c e i v e d f r o m Dr . Winn of the T e x a s State D e p a r t m e n t of H e a l t h , t h e r e i s a p o s s i b i l i t y t ha t f e d e r a l funds a l l o t t e d to th is p r o j e c t by the U. S. P u b l i c H e a l t h S e r v i c e m a y be i n c r e a s e d to~i:~ ful l f i f t y p e r c e n t of the to ta l c o s t of the p r o j e c t a s r e v i s e d ; such an i n c r e a s e , if e v e n t u a l l y a p p r o v e d , would cu t down by the s a m e a m o u n t the funds a p p r o p r i a t e d to t h i s p r o j e c t f r o m U n a p p r o p r i a t e d Su rp lu s ( C u r r e n t G e n e r a l F u n d s ) . Dr . Winn h a s a s s u r e d us tha t , in a n y even t , the f e d e r a l c o n t r i b u t i o n wi l l be no t l e s s t h a n the f i g u r e of $334, 051 .00

above quoted .

- 3 -

?

. uG 6 195s 849

In o r d e r to a c c o u n t p r o p e r l y f o r the e q u i p m e n t i t e m s i n c l u d e d in the pro~ect a p p l i c a t i o n , i t i s f u r t h e r r e c o m m e n d e d tha t the a c c o u n t s l i s t e d ,, be low a l so be s e t up in the P l a n t F u n d s Sec t i on :

A c c o u n t s R e c e i v a b l e - Due f r o m U . S. P u b l i c H e a l t h S e r v i c e $ 54,449.00

Due from Current Restricted Funds - Account No. 6810 - "Various Donors

f o r Building and Equipment" 54,449.00

$108,898.00

P l a n t F u n d s A p p r o p r i a t i o n s : ~ .... ~ G r o u p I e q u i p m e n t no t in ~ ii;i/ ....

c o n s t r u c t i o n c o n t r a c t s

Group II and HI Equ'~jment~

$ 75,000.00

33,898.00

$108,898.00

Adoption of Report. --Upon motion of Mr. Jeffers, seconded by Mr. Lockwood, the Board unanimously adopted the foregoing report and

the recommendations contained therein. -'" ~"

C E N T R A L A D M I N I S T R A T I O N = ......

S P E C I A L C O M M I T T E E F O R U N I V E R S I T Y P A R T I C I P A T I O N ~ I N D R O U T H R E L I E F P R O G R A M . - - C h a i r m a n S e a l y n a m e d M r . J . R. ~Sor re l l , C h a i r m a n , Mr. C l a u d e ¥t . V o y l e s , and M r . L e r o y J e f f e r s a s m e m b e r s of a spe.cial c o m m i t t e e to r e p o r t r e c o m m e n d a t i o n s a t the m e e t i n g : o f the B o a r d S e p t e m - b e r Z l - Z 2 , 1956, on t h e u s e of U n i v e r s i t y i ~ a c i ! i t i e s ' f c w a r d p o s s i b l e r e l i e f f r o m d r o u t h c o n d i t i o n s in Texans. He a s k e d th'~ commi t t ,~e to s t u d y a l l po s s i b i l i t i e s, i n c l u d i n g r a i n - m a k i n g t e c h n i q u e s, f o r the U n i v e r s i t y ' s p a r t i - c i p a t i o n in a p r o g r a m - - j o i n t l y wi th the T e x a s W a t e r R e s o u r c e s C o m m i s - s ion and o t h e r a g e n c i e s of theState.;,~:,~f t ha t is i n d i c a t e d - - w h i c h m a y be of

benefit to Texas in this devastatin~.~. ~ _ drouth. ~

A D J O U R N M E N T . - - T h e B o a r d a d j o u r n e d a t 12:05 p. m .

•c

B e t t y Anne T h e d f o ~ t

S e c r e t a r y

- 4 -

),gse 8 5 0

T A B U L A T I O N O F BIDS F O R T H E U N I V E R S I T Y O F T E X A S " A D D I T I O N S T O T H E M. D. A N D E R S O N H O S P I T A L AND T U M O R I N S T I T U T E "

Tabulated July 31, 1956 at i0:00 a.m.

G e n e r a l C o n t r a c t o r s & Sub- C o n t f a c t o r s $$~

Alt. Bid Alt. B~d Alt. Bid Base Bid No. 1 No. Z No. 3

);.

$870,000 -$45,000 -$16,000 -$44,000 1.

9

C a n d o o C o n s t r u c t i o n C o . , I nc . P~ H u m p h r e y Plumbing Co. E $ ; : M u r r a y E l e c t r i c Co . A C * G r e g o r y - E d w a r d s Co . C* J a m e s t o w n ~Mfg. Co . ~ '

D e d e r i i k C o n s t r u c t i o n Co . 803,700

P H u m p h r ey::i~Pl u m b i n g Co . E M u r r a y E l e c t r i c Co . AC G r e g o r y - E d w a r d s Co. C H e n r y G a r r e t t ( J a m e s t o w n )

- 40~000 - 17 ,000 - 4 3 , 0 0 0 ~::~; ....

3.

4 ,

5,

.

.

F a r n s w o r t h & C h a m b e r s , I n c . P E

AC C~.

81Z,000 ' 40,000 - 13,000 - 41,000

G r e g o r y - E d w a r d s Co . M u r r a y E l e c t r i c Co . G r e g o r y - E d w a r d s Co . J a m e s t o w n M e t a l

P r o d u c t s ~

L e B l a n c C o n s t r u c t i o n C6.~/~ >~

Albert M e y e r s o n Co . ', P H u m p h r e y P l u m b i n ' ~ Co.

( P f e i f f e r Al t , No . l ) E M u r r a y Electric Co.

(B.B. and Alt. No. Z g, 3)

AC Gregory-Edwards Co.

C J a m e s t o w n M e t a l P r o d u c t s @ ~

799,80.'3 ...... 41,000 - 14,000 - 44,000

J

788,000 L ~ 4Z,000 - 16,200 - 4:4,900

S p a w - G l a s s , I nc . 8 3 6 , 9 0 0 P:- G r e g o r y - E d w a r d s Co . E ~ M u r r a y E l e c t : ~ c Co. AC : ' G r e g o r y E d w a r d s Co . i~:,_ C Henry W. Garrett (Jamesto~vn) ,:

Southwestern Construction Co. 793,000

P Gregory-Edwa'rds Co. E Murray Electric Co.

AC Gregory-Edwards Co. C Jamestown M e t a l

Products~'

- 39,900 ' 1 6 , 0 5 0 -" :~4 ,Z50 ~:

>. ,.,

- 45,000 - 15,000 - 4Z,000

j,

All Bids - 5% Bond Except No. Z (5~/0 or $I, 000,000)

P-Plumbing, E-Electrical, AC-Air Conditioning, C-Cas york

~ Jamestown~ New York • @@ All of Houston-!.~Axtess ot~'.erwlse indicated by two asterisks (~*}.

- 5 - 4=