ATOMS / CRU-X Interface - ESC: Enterprise Services Center · ATOMS / CRU-X Interface ......

ATOMS / CRU-X Interface What Why

Project Description: CASTLE has been approached by the ATOMS project team requesting a replacement solution to the existing CruX interface with a new flexible interface to support the existing functionality and new requirements of the CruX replacement system - ATOMS. ATO is sun-setting the CruX system at the ATOMS go live date. Deadline for project completion is April 2016.

Benefits: 1. Help Customer with upgrade improvements 2. New functionality for ATO ATOMS customers 3. Expanding and enhancing the services we provide to customers

How When

Project Sponsor: Donna Wallace

Project Manager: Monica Orr

Funding Source(s): (Select all that apply)

R Project Agreement £ O&M £ Capital £ Unfunded

Dependencies: 1. 2.

Project Timeline:

Kickoff Meeting Analysis

Web services –

EMR data & Holidays & Proj/task

Web Services –

Leave Balances &

AWS change request

Web Services – T&A & LDR

UAT Go Live

Jun-15 Jun-15 Aug-15 Oct-15 Jan-15 Mar-16 Apr-16

Automated Testing What Why

Project Description: The Automated Testing Project consists of a solution utilizing Oracle User Productivity Kit (UPK) and the HP Automation Test Suite of HP Quality Center (HPQC) and Quick Test Pro (QTP). The Automated Testing Project implementation will phase automated test scripts into each release test cycle until a comprehensive test suite is delivered. Phase 1 will focus on automating unit test scripts. Phase 2 will focus on automating high risk business critical test scripts. Phase 3 will focus on automating test scripts that are executed repeatedly.

Benefits: 1. Automate unit test scripts to verify code design earlier in

Software Development Life Cycle (SDLC) process. 2. Reduce regression test efforts and cycle time with the ability to

run more tests, multiple times. 3. Wider test coverage of application features 4. Reduce re-work by identifying latent defects earlier 5. Increase accuracy of test results due to fewer human errors in

testing.

How When


Project Manager: Keri Hamner


£ Project Agreement R O&M Agreement £ Funded R Unfunded

Dependencies: 1. Utilization of existing FAA owned HPQC and QTP licenses 2. Utilization of existing ESC owned UPK licenses for recording

test scripts. 3. Additional funding may be needed 4. Long term commitment to maintain test scripts

Project Timeline: Project

Initiation Project

Planning Training Phase 1 Phase 2 Phase 3 Project Closure

Nov-15 Dec-15 Jan-15 May-16 Aug-16 Nov-16 May-17

COTS Web Services for ESC PRISM What Why Project Description: Implement Compusearach’s COTS Web Services to address Data Act and FAR regulations due in 2017 with the 7.2 PRISM upgrade. The COTS Web Service implementation also includes Compusearch merging the existing functionality for 1) account code lookup, 2) project accounting lookup and 3) payment terms lookup into the COTS Web Service package.

Benefits: 1. Supports the DATA Act requirement to link a unique Award ID

between Delphi and PRISM procurement and grant transactions. 2. Includes updates for FAR: Uniform PIID compliance due by

October 2017 3. Provides for a pre-validation of the procurement data elements

interfacing to Delphi to improve data integrity. 4. COTS Web Service annual maintenance includes future

regulation changes impacting the interface, new PRISM functionality and additional data fields as required by the DATA Act.

5. COTS Web Service provides for full PRISM functionality including processing amendments to requisitions using Req for Mods and Req for DO/TOs document types.

How When


Project Manager:


R Project Agreement £ O&M Agreement £ Funded £ Unfunded

Dependencies: 1. Funding is required to begin the project 2. Compusearch award is required to provide technical support to

implement COTS Web Service and procure licenses. 3. Data Act & DP2 Wave 3 projects.

Project Timeline: Note: Funding is required by Mar-16 to meet this schedule.

Award Contract

1

Develop 2

SIT I / SIT II 3

SIT III 4

UAT 5

Training 6

Go Live 7

Apr-16

Aug-16 Dec-16 Feb-17 Apr-17 Apr-17 May-17

Customer Service & Desktop Support Contract What Why

Project Description: Background: ESC's Customer Services Section, within the Information Services Division provides technical support services for a number of customers both internal and external to the Federal Aviation Administration (FAA). Contractors supplement the Federal staff to perform this work. The current contract expired 30 Sep 2015, and a six-month extension is in place. An out-of-scope extension will be executed to extend until follow-on contract is awarded. Goal: Award a firm-fixed price contract for customer service and desktop support services for a period of performance of one base year plus four options years

Benefits: 1. Continued contract services to supplement the Federal

customer services staff. 2. "Tiers" of services have been defined, which allows for

scalability 3. The new Performance-Based Acquisition (PBA) strategy

requires clear separation of duties (federal/contractor), establishes metrics that must be met, and links the contract payment to the contractor's acceptable performance of those metrics.

4. Firm-Fixed Pricing provides identified services at a known price 5. PBA also offers Contractor incentive to be innovative

How When

Project Sponsor: Shenandoah Speers

Project Manager: Leah Cason


£ Project Agreement R O&M Agreement £ Capital £ Unfunded

Dependencies: 1. None

Project Timeline: Acquisition

Strategy Review

Business Case

Review

CFO Approval

Solicitation Listed

Evaluation Completed

Award Contract

Full Operational Capability

Oct-15 Dec-15 Feb-16 Feb-16 Jun-16 Aug-16 Sep-16

DATA Act What Why

Project Description: Be able to comply with Public Law 113-101 known as DATA Act which requires OMB/Treasury to transform Federal spending by establishing common set of data standards and publishing accurate and timely information online making data more transparent and available to the American people. The DATA Act project implementation will occur in two phases. Phase 1 was to come up with the plan and then execute the plan to accommodate the DATA Act requirements by May, 2017. Phase 2 is to leverage the data warehouse to enhance DATA Act reporting.

Benefits: 1. Standardization of data elements 2. Transparency of Federal spending 3. Timely and accurate reporting of Federal spending.

How When

Project Sponsor: Steve Aube

Project Manager: Angie Alltizer


£ Project Agreement £ O&M £ Funded R Unfunded

Dependencies: 1. Funding from the agencies. 2. Evolving DATA Act guidance from OMB/Treasury 3. Other projects implementation such as FAR Case/ESC

Prism. 4. Modifications to other systems such as FPDS.

Project Timeline:

Organize team

Review Elements

Inventory Data

Design& Strategize

Execute & Test Broker

Implementation

Update Systems Submit Data

Jun-15 Jul-15 Aug-15 Sep-15 Feb-16 Feb-17 May-17

Delphi 12c Database/RHEL Upgrade What Why

Project Description: Delphi financial system built on Oracle E-Business Suite 12.1.3, is currently running on Oracle database version 11.2.0.2. The database version 11.2.0.2 is approaching the end of premier support February 2016 and requires an upgrade to maintain premier support.

Benefits: 1. Version is supported by Oracle certification for Oracle E-

Business Suite and all installed technologies and products 2. Supports FIPS 140-2 encryption for the Oracle database

How When


Project Manager: Rosalyn Thompson


£ Project Agreement R O&M £ Capital £ Unfunded

Dependencies: 1. RHEL upgrade 2.

Project Timeline:

Development SITE UAT Begins Sign-off Go-Live

Oct-15 Dec-15 Jan-16 Feb-16 Feb-16

Delphi Instance Management Solution What Why

Project Description: Strategy Development: Utilizing the existing infrastructure, create an instance management Strategy transition to a reduced environment, and create a single/more simplified release path. This project does not include the “technical” solution piece, but Strategy Development only. Instance Management will be accomplished with two separate projects (1) Strategy Development (this project) and (2) Infrastructure and Software (i.e., technical solution)

Benefits: 1. Improve upon existing capabilities to troubleshoot production

issues in a designated environment 2. Reduce the number of instances needed and reduce overall costs 3. Improve system and data integrity with safer, more controlled,

and structured sandbox, production, integration, and test environments

How When

Project Sponsor: Donna Wallace/Michelle Landolt

Project Manager: Edward Drake


£ Project Agreement £ O&M R Capital £ Unfunded

Dependencies: 1. Existing projects requiring transition assistance, i.e., Treasury

Mandates II, LCSS, DP2, Delphi 12c Upgrade 2. During the first transition, existing projects aligned to provide

minimum disruption to existing work and activities; impact on existing projects negated by keeping primary DEV environment and SIT/UAT as Build

Project Timeline:

Plan Data Gathering

Build/Document Strategy

Product Socialization

Implement Strategy

Finalize ISO Standards Closure

Apr-15 Jun-15 Sep-15 Sep-15 Oct-15 Oct-15 Nov-15

Department of Labor (DOL) Discovery Project What Why

Project Description: Discovery project will be conducted in two major parts. The first part will be focused on planning for accounting, financial and process needs with an analysis into the fits and gaps (FGA) of requirements. The second part will determine the extent of technical readiness activities (TRA) required to the Department of Transportation (DOT) Delphi financial management system (FMS) before DOL can be fully implemented into the ESC environment. The project is estimated to have an 8 -10 month duration, given the complexity of DOL requirements across its 18-20 agencies and the customized nature of the legacy system.

Benefits: 1. Establish the baseline functional requirements for which an

informed estimate can be made for a future DOL implementation project.

2. Determine if Delphi can technically meet the mission demands of the DOL financial management needs.

3. Ensure a future implementation of DOL onto Delphi will not have an adverse effect on the current ESC customer base.

4. Define a scalability and efficiency roadmap for Delphi which will ensure a DOL implementation will not impair future customer onboarding.

How When


Program Manager: Joe Hausknecht

Funding Source(s):


Dependencies: 1. There are no dependencies for the DOL Discovery Project

Project Timeline:

IAA Signed Start Plan Start Execution

TRA Complete

FGA Complete

Discovery Report Out

Discovery Close

Jul-15 Aug-15 Oct-15 Mar-16 Apr-16 May-16 May-16

DP2 – Departmental Procurement Platform What Why

Project Description: The purpose of the DOT Departmental Procurement Platform (DP2) is to implement a phased approach to integrate DOT’s procurement and financial business capabilities. The objectives of this effort are to modernize overall DOT acquisition management capabilities to comply with Federal and Departmental requirements; reduce risk with a phased approach that aligns with ongoing DOT Financial System modernization efforts; and effectively address OCIO’s IT Portfolio Rationalization, OIG audit recommendations, and OMB’s Federal IT efficiency mandates with consolidation and a modular approach.

Benefits: – Provide common Business Rules, Processes and Data with financial

integration – Reduce overall DOT PRISM maintenance and infrastructure costs – Establish a common baseline for all Federal and DOT procurement

reporting – Departmental Financial Integration and Controls including real

time funds checking, commitment accounting, timely recording of obligations, and improved management of UDOs

How When

Project Sponsor: Diane Morrison/Steve Aube

Project Manager: Janet Shepherd


R Project Agreement £ O&M Agreement R Capital £ Unfunded

Dependencies: 1. 2.

Project Timeline: Wave 1

· NHTSA, FRA – went live Nov 2014 Wave 2

· FMCSA, PHMSA, TSI – scheduled to go live Nov 2015 · Volpe – scheduled to go live Feb 2016

Wave 3 · MARAD, FTA – scheduled to begin November/December 2015

and go live first quarter of FY2017 · OST, FHWA - scheduled to begin November/December 2015 and

go live second quarter of FY2017

Enterprise Data Warehouse/Business Intelligence What Why

Project Description: Provides Business Intelligence (BI) capability and service to support enhanced reporting and data analytics needs. The EDWBI program implementation will occur over the course of three (3) projects/phases: Planning and Product Acquisition, Data Quality & OLTP Reporting, and Data Warehouse & Analytics. Long term scope will include data from financial and non-financial areas, including but not limited to: General Ledger, Accounts Payable, Purchasing, Assets/Property, Projects, Contracts, Human Resources, Payroll, Travel, Grants, and Budget.

Benefits: 1. Ensure continuity of reporting by updating obsolete

software. 2. Reduce cost/complexity by consolidating around a

common reporting platform. 3. Improve services with a BI analytics capability spanning

multiple source systems and data.

How When

Project Sponsor: Meredith Powell / Keith Burlison

Project Manager: Cliff Johnson



Dependencies: 1. Funding provided in phases will come from appropriations

from congress. 2. Additional capacity is required from the DELPHI system to

the Business Intelligence application to mirror Delphi production data.

Project Timeline:

Product Acq

Initial Services

Acq

BI Services Acq

Data Quality Deploy

OLTP Reporting

Deploy

DW & Analytics Deploy

Implementation

Closure

Aug-14 Sep-15 Feb-16 Apr-16 Oct-16 Feb-17 May-17

eInvoicing Overview – Program Description

1

eInvoicing – iSupplier for Vendors Pilot What Why

Project Description: Implementation of existing iSupplier application to select vendors (i.e., iSupplier Pilot), including a plan for continued wave roll out for all remaining vendors

Benefits: 1. Reduce unit costs, improve efficiency and customer service to all

21-agency customers (in addition to grants) 2. Eliminate current manual non-value-added activities 3. Improve resource allocation and utilization to facilitate DOT

delivery of high quality products at lowest possible cost

How When




£ Project Agreement R O&M R Capital £ Unfunded

Dependencies: 1. Delphi standard release schedule and competing

implementations (12c Upgrade, Oracle EBS 12.2.4 Upgrade)

2. Oracle Service Requests (SRs) not resolved timely, OMB mandate to move to Invoice Processing Platform (IPP)

3. Concurrent modifications to Delphi: Loans Module

Project Timeline:

Initiation Plan Build SIT UAT IOC FOC

Apr-15 Apr-15 Aug-15 Aug-15 Nov-15 Nov-15 May-16

eInvoicing – Approval Workflow What Why

Project Description: Automates invoice approval process and eliminates need to use Kofax Markview. The approval workflow will be used for all invoices requiring approval, whether submitted via iSupplier, EDI, or Web Expenses).

Benefits: 1. Reduces costs by streamlining the invoice approval process and

eliminating current duplication of effort 2. Reduces software licensing costs due to multiple software being

utilized for the same function 3. Reduces hardware costs and server maintenance tasks by

reduction in servers utilized 4. Improves security by reducing number of attack vectors

How When




R Project Agreement £ O&M R Capital £ Unfunded



2. EDI 3. Web Expenses

Project Timeline:

Initiation Plan Build SIT UAT Go Live Closure

Sep-15 Nov-15 Feb-16 Mar-16 Apr-16 May-16 Jun-16

eInvoicing – Electronic Data Interchange (EDI) What Why

Project Description: Implementation of electronic data interchange solution to receive and process bulk invoices from vendors (estimated to be approximately 400 vendors and 104,000 invoices per year)

Benefits: 1. Reduced labor time by eliminating manual input and approval of

invoices submitted through EDI 2. Improved tracking of invoices 3. Solution will leverage already purchased Value Added Network

(VAN)

How When


Project Manager: Jonathan Lushao





2. Approval Workflow 3. Data Cleansing 4. Vendor Deployment

Project Timeline:


Sep-15 Mar-16 Jun-16 Sep-16 Oct-16 Nov-16 Dec-16

eInvoicing – Web Expenses What Why

Project Description: Implementation of electronic submission and processing of SF-1164 expense forms. Current volume is approximately 5,000 expense forms per year.

Benefits: 1. Reduced labor time to submit, approve, process, and pay

expense reports 2. Allows system enforcement of expense policies with analysis and

audit capabilities 3. Improved employee satisfaction with faster entry, expense

templates, and the ability to save report preferences

How When







2. Approval Workflow

Project Timeline:


Sep-15 Mar-16 Jun-16 Sep-16 Oct-16 Nov-16 Dec-16

eInvoicing – eAuthentication What Why

Project Description: Implementation of electronic authentication solution for external users, while maintaining credential and authentication method requirements defined by the Level 2 rating for iSupplier.

Benefits: 1. Eliminates manual ID proofing steps by ESC staff 2. Reduced burden on external users by utilizing an authentication

method accepted by other federal entities 3. Meets Federal electronic authentication requirements

How When




£ Project Agreement £ O&M £ Capital R Unfunded



2. External Credential Service Provider

Project Timeline:


Mar-16 Aug-16 Dec-16 Mar-17 Apr-17 May-17 Aug-17

eInvoicing – SAM Integration What Why

Project Description: Implementation of an interface for systemic validation between DELPHI and the System for Award Management (SAM). This project will focus on compliance with Federal policy and ensuring up-to-date supplier data in the DELPHI system.

Benefits: 1. Reduced labor time by streamlining the vendor record

maintenance process 2. Eliminates record duplication and inaccuracy by eliminating

manual entry methods 3. Improves security by implementing a robust vendor entry

process and reducing the number of authorized creation points

How When







2. Approval Workflow

Project Timeline:



eInvoicing – iSupplier for Vendors Full Rollout What Why

Project Description: Implementation of iSupplier for Vendors to all suppliers and customers. This project includes establishing the approval hierarchies and the development and deployment of iSupplier business processes.

Benefits: 1. Meets Federal and DOT objectives for electronic invoicing and

eAuthentication 2. Reduced labor time by streamlining the invoice approval process

and eliminating manual steps 3. Reduces software licensing costs, improves security, and

increases accuracy

How When






implementations (12c Upgrade, Oracle EBS 12.2.4) 2. Approval Workflow 3. EDI 4. eAuthentication 5. SAM Integration

Project Timeline:



ESC Metrics What Why

Project Description: Background: ESC needs to be fully accountable and transparent in its business practices and performance measures. This includes establishing and reporting on standardized metrics to current and potential customers, ensuring ESC performs to service level agreements and to the expectation of our customers. Goal: Develop a central repository for collection of all enterprise metrics, promoting transparency and guiding decision-making for both internal and external stakeholders.

Benefits: 1. Promotes transparency to the ESC customer. 2. Provides a single location for metrics, to the external

customers, internal staff, and senior leadership.

How When

Project Sponsor: Matt Taylor





Project Timeline: *** Project on Hold ***

Gather all Current Metrics

Perform Gap

Analysis

ID Metrics Reported External

Develop Central

Repository

Reporting from

Repository

Establish Frequency Updates

Communicate To

Customers & Staff

May-15

ESC Standardized Service Desk (ESSD) What Why

Project Description: Currently, many ESC service areas offer customer support for their specific area of service. The challenge is that it does not offer an enterprise view of service demands or quantifiable business analytics. Additionally, customers are required to maintain a list of telephone numbers and/or emails to received support on the desired services. The goal of this project is to standardize all of the ESC customer support services into a single, service desk entry point. The resulting, enterprise-wide service desk will offer incident logging into a single enterprise tool (Remedy) and provide a single-point entry for all incidents regardless of the desired ESC service support needed.

Benefits: 1. Single, consolidated service desk across the ESC enterprise 2. Improved customer service and satisfaction 3. Single data repository from which to develop business analytics

for service improvement

How When

Project Sponsor: Doug Holland



£ Project Agreement R O&M Agreement £ Funded R Unfunded

Dependencies: 1. Remedy software expansion project 2. Organizational re-alignment 3. Customer satisfaction surveys

Project Timeline:

Discovery Prioritize Service Groups

Service Group

Transition 1

Service Group

Transition 2

Service Group

Transition 3

Customer Communication

and Training Closure

Oct-15

Financial Services Contract What Why

Project Description: Background: ESC's Financial Services (FS) Division provides financial support services for a number of customers both internal and external to the Federal Aviation Administration (FAA). Contractors supplement the Federal staff to perform this work. The current contract expired 28 Feb 2015, and has now been extended to 31 Aug 2016. Goal: Award a follow-on contract for financial support services for a period of performance to include one base year plus six options years.


financial services staff. 2. "Tiers" of services have been defined, which allows for

scalability (ex: as automation draws down a requirement and/or new agencies are added per OMB direction)

3. The new Performance-Based Acquisition (PBA) strategy requires clear separation of duties (federal/contractor), metrics that must be met, and links the contract payment to the contractor's acceptable performance of those metrics.


How When







Strategy Review

Business Case

Review

CFO Approval

Solicitation Listed


Award Contract


Jul-15 Sep-15 Dec-15 Dec-15 Apr-16 Jun-16 Jul-16

FTP Server Refresh What Why

Project Description: Replace current ESC FTP server; current FTP is at end-of-life and no longer on extended support for existing RedHat OS.

Benefits: 1. Eliminate security risks associated with end of support life 2. Continue providing uninterrupted FTP support to ESC customers 3. Provide properly configured infrastructure to support RHEL6 FTP

operations

How When

Project Sponsor: Brian Hampton/Tim Carpenter





implementations 2. External customer availability to Test and Deploy

Project Timeline:

Create Test Environment

Testing & Evaluation

Implementation New Test Server

Create PROD Environment

PROD Testing

PROD Implementation

Sunset Old Serve/Project

Closure

Apr-15 Aug-15 Sep-15 Sep-15 Nov-15 Dec-15 Feb-16

GOVTRIP Historical Data What Why

Project Description: ESC will host the historical Govtrip data for DOT agencies, IMLS, and CPSC on a server located at the MMAC SMF and provide all DOT agencies, IMLS, and CPSC the ability access to the data for ad-hoc reporting needs. A one-time feed of the DOT agencies, IMLS, and CPSC historical Govtrip data is expected from Northrop Grumman (NG) travel system as they migrate from Govtrip to the new travel system. The estimated amount of storage needed to host the data is 1.25 TB at MMAC, this is a one time usage charge for the implementation, any additional TBs required will be charged by actual required usage.

Benefits: 1. Customer access to historical data 2. Reduce cost/complexity by providing a global solution

How When


Project Manager: Monica Orr



Dependencies: 1. Final Northrop Grumman travel data file for all agencies 2. Performance of OBIEE and new database 3.

Project Timeline: Database

Setup OBIEE Env

Setup AA – New

Resp. PDF Reports Adhoc Capabilities UAT Go Live

Oct-1-15 Oct-2-15 Oct-2-15 Oct-23-15 Oct-30-15 Dec-15 Dec-15

Oracle Governance, Risk, and Compliance (GRC) What Why

Project Description: Oracle Governance, Risk and Compliance is a set of products that regulate activity in Oracle E-Business Suite. The product consists of a set of modules, in each of which users may define risks to a company’s business, controls to mitigate the risks, and other objects, such as business processes to which risks and controls apply. ESC purchased products include:

• Application Access Controls Governor (AACG) - Simplify segregation of duties enforcement with simulation and remediation.

• Configuration Controls Govern (CCG) - Achieve consistent application setup and operating standards across multiple instances

• Preventive Controls Governor (PCG) - Enforce preventive controls for specific users and events

Benefits: 1. Supports Office of Management and Budget (OMB) Circular A-123, which

mandates the requirements for internal controls for financial systems

AACG benefits: · Segregation of Duties allows for setup across multiple platforms · Reports provide Audit documentation

CCG benefits: · Reduces the risk associated with in-accurate set-ups in production

system · Confirm consistency between instances (DEV to TEST) · Validate set-ups in PROD before go-live

PCG benefits: · Ensure Appropriate Access

Who/How When

Project Sponsor: Russell Dobbs




Dependencies: 1. 2.

Project Timeline:

Incomp. Analysis

Weblogic server upgd

Oracle Patch

Nov-15 Dec-15 Mar-16

IE11 Testing Project What Why

Project Description: This project is to test and deploy Microsoft Internet Explorer Version 11(IE11) for ESC supported machines at AMC. The current standard, Internet Explorer Version 8 will be sunset in January 2016.

Benefits: 1. Required for full implementation of the new Enterprise Mails

System (EMS365) 2. IE11 with HTML5 and CSS3 security compliant setting protect

against socially-engineered malware 3. IE11’s Tracking Protection enables the Do Not Track header

control to control the browser’s communication with website to help keep browsing history out of the hands of malicious web sites.

How When

Project Sponsor:

Project Manager: Helen Davis / Larry Foy



Dependencies: 1. Adequate testing time will be compressed in order to hit

implementation target date. 2. Application dependencies incompatible with IE11.

Project Timeline:

Kickoff1 Create GPO’s

2

Deployment Package

3

Testing 4

Issue Resolution

5

Deployment 6

Closure 7

Aug-14 Mar-15 Mar-15 Jul-15 Dec-15 Dec-15 Jan-16

IT Support Services Contract What Why

Project Description: Background: ESC's Information Services Division provides technical support services for a number of customers both internal and external to the Federal Aviation Administration (FAA). Contractors supplement the Federal staff to perform work such as application developers; database, system and application administrators; infrastructure architects; business analysts; and technical writers. The current contract expires 14 Apr 2016 - all extensions will be requested until a follow-on contract is awarded. Goal: Award a firm-fixed price contract for information technology services for a period of performance to include one base year plus four options years.


information services staff. 2. "Tiers" of services have been defined, which allows for

scalability 3. The new Performance-Based Acquisition (PBA) strategy

requires clear separation of duties (federal/contractor), establishes metrics that must be met, and links contract payment to the contractor's acceptable performance of those metrics.


How When







Strategy Review

Business Case

Review

CFO Approval

Solicitation Listed


Award Contract


Apr-16 Jul-16 Nov-16 Nov-16 Mar-17 May-17 Jun-17

LCSS/IFS Delphi Interface Project What Why

Project Description: LCSS (Logistics Center Support System) is the FAA Logistics Center program to replace the legacy Logistics and Inventory System (LIS) with a COTS application with IFS Applications. Financial transactions generated as a result of on-going business activities at the FAA Logistics Center (FAALC) need to be sent to the proper module in Delphi for processing and analysis. The FAALC trading partner, the Defense Logistics Agency (DLA) must engage its Enterprise Business System (EBS) to facilitate intra-governmental financial transactions. This requires an interface between LCSS/IFS, DLA EBS and Delphi for buying and selling as well as payment transactions with the US Treasury.

Benefits: 1. FAA financial modernization initiative 2. Replaces outdated legacy applications supported on outdated

mainframe technology 3. Expanded inventory management capability for FAA Logistics

with potential to support inventory management services for other current and future customers under the FAA Logistics Center franchise.

How When

Project Sponsor: Steve Aube, Division Manager, ESC FS

Project Manager: Delinda Fitzgerald



Dependencies: 1. Delphi releases 2. FAA PRISM interfaces 3. FAA Logistics Center Warehouse Mgmt System (non-ESC) 4. Dep. Of Defense Logistics Mgmt System (DLMS) (non-ESC)

Project Timeline:

Devl/Unit SIT UAT Delphi Deploy

LCSS/IFS Delploy Stabilization Closure

Oct-15 Nov-15 Jan-16 Jan-16 Feb-16 Mar-16 Mar-16

Network Upgrade What Why

Project Description: The purpose of the Data Center [MMAC NET] 10GbE upgrade is to create an expanded network infrastructure that is scalable, flexible, future-proof, and cloud ready.

Benefits: 1. Increase agility, flexibility, and capacity for existing and

prospective customers 2. Allow for faster backups, restores, communications, testing,

transfers, and a better performing production environment that will sustain a higher number of users and customers without sacrificing performance, security, or redundancy.

How When




£ Project Agreement £ O&M R Capital £ Unfunded

Dependencies: 1. EDW/BI – 10 gig band width – SMF upgrade July 2015 to

10 g

Project Timeline: Rebaseline

1 Training Lab Burn-in 3

Oct-15 Jan-16 Feb-16

Payroll Rewrite What Why

Project Description: Re-writing the Delphi Payroll applications (FPPS, LDR, NFC, GSA) to improve the performance, reliability and ease of maintenance. This will involve limiting replication of SPII data, encryption methodologies, collections and bulk bind processing, table redesign of Labor Cost and Max Combined data, implement established coding standards, utilize standard Oracle's APIs, naming conventions, variable cleanup, exception handling, date handling, improve email messages and improve backups of tables and files.

Benefits: 1. Improve the overall performance 2. Improve reliability 3. Improve ease of maintenance

How When


Project Manager: Robert Helms


£ Project Agreement R O&M £ Funded £ Unfunded

Dependencies: 1. Dedicated Resources 2. Approval from ESCLT 3. Functional testing Availability 4. Subject Matter expertise availability

Project Timeline:

Analysis FPPS Start LDR NFC GSA

Unit and Functional

Test

Implementation

Jan-16 Feb-16 Jun-16 Oct-16 Jan-17 Apr-17 Dec-17

Remedy Enhancements What Why

Project Description: Background: The Information Technology Service Management (ITSM) toolset designated for use by the FAA CIO, and endorsed by ESC executive leaders, is BMC Remedy ITSM Suite. It is the core tool used to log, track, and monitor customer service performance and change requests. The product was successfully upgraded to version 8.1 in 2014. Goal: Mature ESC services and maximize use of the ITSM toolset.

Benefits: 1. Automated system interaction between Remedy and other

critical Delphi and monitoring applications. 2. Enhance functionalities for reporting, email, surveys

How When

Project Sponsor: Doug Holland



£ Project Agreement R O&M Agreement (partial) £ Capital £ Unfunded

Dependencies: 1. Contract in place with Remedy for consultant support 2. Service Oriented Architecture (SOA) communication with

Serena interface 3. BMC Control-M upgrade

Project Timeline: Award

Remedy Contract

Purchase Floating Licenses

Plan, Analyze, Design

Incoming Mail Interfaces Survey

Systems Project

Closeout

Dec-14 May-15 Nov-15 Nov-15 Feb-16 Apr-16 May-16

Serena Phase 3 What Why

Project Description: Serena Phase 3 - Serena integration with Remedy Remedy is ESC’s IT Service Management (ITSM) ticketing system that empowers our service desk. Serena is used to assist ESC with orchestrating application delivery. This project is to build an interface between the Remedy ITSM suite and the Serena deployment suite. This will allow System Change Request (SCR) to come through Remedy as a centralized point and then automatically pass the SCR information to the Serena suite for application change lifecycle for Delphi and ESC Prism.

Benefits: 1. Provides customers one entry point system where SCRs can be

entered and status obtained. 2. Allows for change management solutions that automate and

synchronize interactions between IT Service Desk and development team personnel.

3. Eliminates the need to manually re-create and forward tickets from one system to another.

4. Provides immediate status updates from development team to the customer and IT Service Desk

How When


Project Manager: Russell Dobbs


£ Project Agreement R O&M £ Funded £ Unfunded

Dependencies: 1. Remedy team collaboration 2. SOA team collaboration 3. Serena team collaboration

Project Timeline:

Start Go - Live

Oct -15 Mar-16

Source Code Management What Why

Project Description: Background: The Engineering and Solutions Delivery Branch, within the Information Services Division (AMK-200), provides custom application development and support for a number of customers both internal and external to the Federal Aviation Administration (FAA). Custom source code is currently stored in SourceGear Vault - a repository that is non-compliant for Personal Identity Verification (PIV) authentication. Goal: Ensure all historical and current source code is migrated to a PIV-compliant repository. Microsoft Team Foundation Server (TFS) provides the solution for these Microsoft applications.

Benefits: 1. Comply with Homeland Security Presidential Directive 12

(HSPD-12) which mandates a federal standard for secure and reliable forms of identification.

2. Provide a single sign-on to application developers

How When

Project Sponsor: Mary Moore

Project Manager: Leah Cason / Michael Baker




Project Timeline: Install &

Configure TFS Server

Security Scan &

ISSO

Develop Migration Program

Test Migration

All Apps Migrated

Document & Train


Sep-15 Oct-15 Oct-15 Nov-15 Jan-16 Jan-16 Feb-16

Split Pay in ETS2 What Why

Project Description: The Travel and Transportation Reform Act of 1998 (PDF) (Pub. L. 105-264, October 19, 1998) requires that all employees must, to the maximum extent possible, use the travel charge card to pay for expenses incurred while performing official business travel.

OMB Circular A-123, Appendix B mandates the implementation of split disbursement (internally referred to as Split Pay) in an effort to reduce the cumulative dollar amount of delinquent travel card balances. Split Pay consists of dividing a travel voucher reimbursement between the travel card service provider and the cardholder.

Benefits: 1. Reduction in Travel Charge Card (travel card) delinquencies 2. Can be implemented agency by agency

How When

Project Sponsor: Donna Wallace/Jeff Karth

Project Manager: Keri Hamner/Misty Grantham



Dependencies: 1. CWT Sato changes are required 2. Resolution of outstanding ET2 issues 3. Extensive testing required

Project Timeline:

Project Initiation

Unit Testing

User Testing

Project Implementation

Oct-15 Oct-15 Nov-15 Nov-15

Standard Utilities Repository (SURe) What Why

Project Description: SURe is a web application/management tool that provides tracking and management capabilities of organizational data. Scope: Develop enhancements to existing SURe tool to manage/track/report financial and budget data for ESC. The project has two primary modules: 1) Revenue Module and the 2) Pricing Module. All modules contain reporting functionality.

Benefits: 1. Gain efficiencies for tracking and reporting requirements 2. Facilitate standardization and maturation of processes within

AMK-013, Financial Management Branch 3. Create cost savings by ensuring data accuracy, allowing quick

accessibility to data, eliminating manual entries, minimizing errors in calculations, and providing more time for financial analysis work

4. Create standardization across the ESC

How When

Project Sponsor: Holly Thompson




Dependencies: 1. 2.

Project Timeline:

Requirements Gathering

Revenue Module

Dev

Revenue Module

UAT

Revenue Module Release

Pricing Module

Dev

Pricing Module

Test Project Closure

Jun-15 Oct-15 Nov-15 Nov-15 Dec-15 Feb-16 Apr-16

ATOMS / CRU-X Interface - ESC: Enterprise Services Center · ATOMS / CRU-X Interface ......

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