At-Large Working Groups Heidi Ullrich, Senior Director for At-Large

At-Large Capacity Building Webinar – 7 October 2015

Overview of Presentation1. Overview of At-Large Working Groups2. Introduction to At-Large Working Groups

a. Policy-based Working Groupsb. Outreach and Engagement Working

Groupsc. Process-based Working Groupsd. RALO Working Groupse. Archived Working Groups

3. Working Methods4. How to Join5. Questions and Answers

| 3

Overview of At-Large Working Groups: General (1)

Much of the work of the ALAC and At-Large takes place within some type of At-Large Working Group (WG)

The primary activity of At-Large WGs generally includes:

• Development of policy advice that feeds into ALAC statements• Provision of advice to the ALAC on a specific project or on-going

process-related activity• Oversight on an on-going process• Carrying out actions delegated by the ALAC related to policy, process

or outreach and engagement

| 4

Overview of At-Large Working Groups: General (2)

Significant growth in At-Large Working Groups occurred following the first At-Large Summit in March 2009 Currently there are 19 active At-Large WGs and several more RALO-based Working Groups

Working Group Portal : https://community.icann.org/display/atlarge/At-Large+Working+Groups

| 5

Overview of At-Large Working Groups: Types

There are several types of WGs depending on the nature of their mission:

• Sub-committee - Typically has an ongoing task that typically requires formal ALAC motions and voting.

Example: The on-going requesting and monitoring of funding bythe ALAC Subcommittee on Finance and Budget)

• Standing Working Groups – Generally work on on-going or long-term issues

• Ad-Hoc Working Groups – The ALAC and RALOs may form ad hoc WGs to address specific projects or reach specific goals

• Taskforces – Usually have mandates to accomplish in a short time-frame

• Archived WGs – Deemed by the ALAC as being inactive or having completed their mandate

| 6

Overview of At-Large Working Groups: Requirements

When the ALAC establishes a WGs/Sub-Committee or Taskforce, it must set out the following:

• Terms of reference or charter

• Expected outcomes

• Method of selection of membership – including whether the membership is limited to ALAC members, to include balanced RALO or regional representation or is open to member of At-Large

• Identification of an interim Chair and how the permanent Chair is to be selected

• Whether the group is to be Sub-committee, an standing or ad-hoc WG or Taskforce based on mission or terms of reference

| 7

Introduction to At-Large Working Groups

Policy-based Working Groups

The primary activity of Policy-based Working Groups generally includes: • Development of policy advice and

recommendations for the ALAC• Analysis of a specific policy and how it

might impact the best interests of the Internet end-users

• Promotion of knowledge on a specific policy issue to the wider At-Large community

.

Process-based Working Groups

The primary activity of Process-based Working Groups generally includes:• Provision of advice to the ALAC on a specific project or on-going

process-related activity. • The fiscal year budget and special budget requests • The ALAC/At-Large organizational reviews• Processes required by ICANN for certain programs

Outreach and Engagement –based Working Groups

The primary activity of Outreach and Engagement –based Working Groups generally includes: • Development and implementation of activities focusing on

increasing At-Large membership through outreach • Increasing the participation of current At-Large members

through engagement activities such as training and accessibility to meetings through tools

| 8

Policy-based Working GroupsMission: Discuss the transition of the US Government Stewardship of the

IANA functionLeadership: Olivier Crépin-Leblond, ChairMembership: OpenMeeting Schedule: Weekly teleconferences and at ICANN MeetingsAchievements: Leading At-Large contribution to the IANA Transition (CWG)

and ICANN

Accountability (CCWG) processes.

F

Mission: Focus on the ICANN Internationalized Domain Name (IDN) TLD Program

developments and provide community input/feedback via ALAC statements and engagement with ICANN staff Leadership: Edmon Chung and Satish Babu, Co-ChairsM Meeting Schedule: As required

Achievements: Helped in the development of 31 ALAC policy advice statements on IDNs. Worked with ICANN on the ccTLD IDNs - the first entered the Root Zone in May 2010.

Mission: Follow developments related to the implementation of New gTLDSL Leadership: TBDMeeting Meeting Schedule: As requiredAc Achievements: Developed 64 statements related to the development of the New gTLDs.

More recently initiated and championed the issue of Public Interest Commitments leading to a series of discussions with the Board’s New gTLD Program Committee.

At-Large Ad-hoc WG on IANA Transition & ICANN Accountability

IDN PolicyWG

New gTLDs WG

| 9

Policy-based Working GroupsMission: Review the entire scope of the Registrar Accreditation Agreement

(RAA), looks at thechallenges faced by Registrants, and seeks to make recommendations to the

ALAC to amendthose challenges.Leadership: Holly Raiche and Carlton Samuels, Co-ChairsMeeting Schedule: As requiredAchievements: Contributed to statements on Registration and Whois issues

and held severalMeetings at ICANN Meetings. Mission: Focus on the stability, safety and security of the Domain Name

System (DNS) and provides the ALAC with advice on DNSEC and the implementation of IPv6.Leadership: Olivier Crépin-Leblond, Interim ChairMeeting Schedule: As required

A Achievements: Kept a watch over any issue of DNS stability and resiliency , bringing input to

any topic related to the work that SSAC does in ICANN.

RegistrationIssues WG

Technical Issues WG

| 10

Outreach and Engagement Working GroupsMission: Assists in the organization of the Leadership Training Program and

promotes the the concept of the ICANN Academy within ICANN.Leadership: Sandra Hoferichter, ChairMeeting Schedule: As requiredAchievements: Developed concept of the Leadership Training Program,

implemented successful pilot program and incorporated the program into the core ICANN

budget. Mission: Facilitates the implementation of the recommendations within the ATLAS II

Declaration.Leadership: Olivier Crépin-Leblond, ChairMeeting Schedule: Weekly Meetings and at ICANN MeetingsAchievements: Defining and leading progress on the implementation of the

ATLAS II recommendations .

Mission: Coordinate the development and implementation of At-Large efforts related to

training and capacity building.Leadership: Tijani Ben Jemaa, ChairMeeting Schedule: As required and at ICANN MeetingsAchievements: Developed and implemented a series of capacity building

webinars now in its second year. Organized capacity building sessions at ICANN Meetings.

Academy WG

ATLAS II Implementa-

tion Taskforce

Capacity Building WG

| 11

Outreach and Engagement Working GroupsMission: Advances accessibility issues within ICANN by reviewing and

tackling the particularneeds of populations who face challenges to participate in ICANN’s policy

development work.Leadership: Cheryl Langdon-Orr, ChairMeeting Schedule: Monthly and at ICANN MeetingsAchievements: Championed successful approval of captioning project in

FY16 and gainedsupport of ICANN staff on importance of accessibility issues.Mission: Create, develop and propose to the ALAC metrics and measures of

performance expectations of ALAC Members and those representing At-Large in ICANN

activities as described in the ALAC Rules of Procedure.Leadership: Cheryl Langdon-OrrMeeting Schedule: As requiredAchievements: Solid progress on the development of metrics.Mission: Oversee and coordinate the outreach and engagement efforts of

the At-Largecommunity at its local, national and regional levels. Aims to build

awareness of ICANN, recruitnew members and increase the engagement of current members.Leadership: Dev Anand Teelucksingh, Chair and 5 RALO Co-ChairsMeeting Schedule: Bi-weeklyAchievements: Developed Outreach Strategies for each RALO as per the

requirements for the CROPP / Developed and maintained group calendars to track O/E

events in each region.

Cross-Community Committee

on Accessibility

Sub-Committee on Metrics

Sub-Committee

on Outreach and

Engagement

| 12

Outreach and Engagement Working GroupsMission: Discuss outreach strategy and review performance metrics via

social media. Experiment with social media collaboration tools. Solicit and organize At-

Large volunteers for social media activities during ICANN Meetings.Leadership : Dev Anand TeelucksinghMeeting Schedule: Monthly teleconferencesAchievements: Significant increase in At-Large social media presence.

Mission: Evaluates and reviews ICT tools that can help At-Large better able to accomplish its

goals within ICANN.Leadership : Dev Anand TeelucksinghMeeting Schedule: Monthly or bi-weeklyAchievements: Evaluated various technology tools that have been used by

At-Large.

Social Media WG

Technology Taskforce

| 13

Process-based Working GroupsMission: Makes recommendations to the ALA regarding the criteria and expectations for ALSEs and their activities. The TF is divided into four

design teams: Application process; ALS Criteria; ALS Operational Expectations and

IndividualsLeadership : Alan Greenberg and DT LeadersMeeting Schedule: Approximately weekly and at ICANN MeetingsAchievements: Relatively new TF which will have broad implications for

ALSes and individuals Mission: Leads the At-Large process for the formal At-Large Review 2015-2019

Leadership: Holly RaicheMeeting Schedule: As required and at ICANN Meetings. Will increase

activity post-ICANN54Achievements: Working closely with ICANN’s Strategic Initiatives

Department on initial At-Large Review activities.

Mission: Coordinate and manage At-Large efforts related to the CROPP in which each of the 5

RALOs can apply for funding up to 5 "regional" outreach tripsLeadership: Dev Anand TeelucksinghMeeting Schedule: As requiredAchievements: Successfully filed a large number of CROPP applications.

ALS Criteria and

Expectations Taskforce

At-Large Review

Working Party

Community Regional Outreach

Pilot Program

Review Team

| 14

Process-based Working Groups

Mission: Oversight on issues related to the development of ICANN’s fiscal year budget,

including review and recommendation to the ALAC on At-Large Special Requests.

Leadership: ALAC Chair, Alan GreenbergMeeting Schedule: As requiredAchievements: Significant increase in approved At-Large Special Requests.

Mission: Lead the development of the ALAC/At-Large schedule under the New Meeting

Strategy.Leadership: Beran DondehMeeting Schedule: Bi-weekly since ICANN 53Achievement: Significant progress on the development of At-Large draft

schedule for MeetingsA, B and C under ICANN’s New Meeting Strategy to start with ICANN 55.

Mission: Collaborate with ICANN Digital Engagement team in re-vamping the At-Large website

Leadership: Led by Ariel Liang, Policy Analyst with At-Large StaffMeeting Schedule: As requiredAchievement: Development of a vastly improved At-Large website, the Beta

to be launched atICANN 54.

Sub-Committee on Finance and Budget

Ad Hoc New Meeting

Strategy WP

Ad Hoc Website Revamp

| 15

RALO Working Groups

AFRALO Rules of Procedure Review – Working on updating AFRALO ROPs, including issue of individual membership. Leadership: Tijani Ben Jemaa

• Taskforce for Taskforce on More African Representation in ICANN Leadership Positions – Work to encourage

Increased number of African members within ICANN leadership positions. Leadership: Fatimata Seye Sylla

APRALO Rules of Procedure Review – Developed APRALO’s revised ROPs. Leadership:

Cheryl Langdon-Orr

• APRALO Individual Members Review – Developing APRALO rules for individual membership.

Leadership: Cheryl Langdon-OrrLACRALO ccTLD WG - Working toward developing a strategic and regional

view about ccTLDs . Leadership: Sergio Salinas Porto

LACRALO Governance WG - Worked on harmonizing EN and ES versions of the LACRALO ROPs

Additional work on metrics, recruitment, etc. currently pending . Leadership: Sergio Salinas

Porto

AFRALO

APRALO

LACRALO

| 16

Archived Working Groups

Several WGs have been archived by the ALAC. Not currently active and can be re-activated when necessary.

Archived ALAC Sub-Committees• ALAC Sub-Committee on ATRT2 Candidate Endorsement

Archived Working Groups • ALAC gTLD Metrics Task Force• Applicant Guidebook Alternate Text Drafting Team (AGAT)• At-Large Domain Tasting• At-Large Engagement in ICANN• At-Large WG on Future Challenges At-Large Future Structure, Accountability and Transparency of ICANN• At-Large Improvements Project Taskforce - At-Large Naming Issues Taskforce• At-Large Subcommittee on the Selection of Members for the ICANN Cross Community Working Group on Enha

ncing ICANN Accountability

• At-Large Rules of Procedure Working Group• At-Large Summit (ATLAS)• At-Large Registrants Rights and Responsibilities• WHOIS Policy• At-Large New gTLDs Review Group• At-Large Summit II Organizing Committee (ATLAS II)• Board Candidate Evaluation Committee (BCEC)• Board Member Selection Process Committee (BMSPC)

| 17

Working Methods: Face-to-Face

Face-to-Face

Many WGs hold f2f meetings at the ICANN Public Meetings

Active WGs generally provide f2f updates to the ALAC during ICANN Public Meetings

| 18

Working Methods: Teleconferences

Teleconferences

Active WGs hold regular teleconferences to conduct business Teleconferences are generally 60-90 minutes in duration Given global nature of calls, times can be challenging Adobe Connect rooms are used during teleconferences to

allow for displays, chat, noting of action items and at times user polls

| 19

Working Methods: Wiki Workspaces

Many WGs hold f2f meetings at the ICANN Public Meetings

Active WGs generally provide f2f updates to the ALAC during ICANN Public Meetings

Wiki Workspaces

All WGs have individual wiki workspaces which include key information for that group, including mission, members, meetings

Wiki Workspaces are also a forum for discussion by using the comments function

| 20

Working Methods: Mailing Lists

Many WGs hold f2f meetings at the ICANN Public Meetings

Active WGs generally provide f2f updates to the ALAC during ICANN Public Meetings

All WGs conduct significant work on mailings listsEach WG has its own mailing list

If the WG is open, anyone can subscribe to the mailing list

Mailing Lists

| 21

How to Join

Logistics

Open or By Appointment Only Member or Participant Status Contact the WG Chair or At-Large Staff Meeting invitations, etc.

Becoming Active

Join the WG discussions Ask questions Contribute your expertise Be curious Have fun

Questions?