At-Large Working Groups Heidi Ullrich, Senior Director for At-Large

ALAC Onboarding Call 18 January 2016

Overview of Presentation1. Overview of At-Large Working Groups2. Introduction to At-Large Working Groups

a. Policy-based Working Groupsb. Outreach and Engagement Working

Groupsc. Process-based Working Groups

3. How to Join4. Questions and Answers

| 3

Overview of At-Large Working Groups: General (1)

Much of the work of the ALAC and At-Large takes place within some type of At-Large Working Group (WG)

The primary activity of At-Large WGs generally includes:

• Development of policy advice that feeds into ALAC statements• Provision of advice to the ALAC on a specific project or on-going

process-related activity• Oversight on an on-going process• Carrying out actions delegated by the ALAC related to policy, process

or outreach and engagement

| 4

Overview of At-Large Working Groups: General (2)

Significant growth in At-Large Working Groups occurred following the first At-Large Summit in March 2009 Currently there are 19 active At-Large WGs and several more RALO-based Working Groups

Working Group Portal : https://community.icann.org/display/atlarge/At-Large+Working+Groups

| 5

Overview of At-Large Working Groups: Types

There are several types of WGs depending on the nature of their mission:

• Sub-committee - Typically has an ongoing task that requires formal ALAC motions and voting.

Example: The on-going requesting and monitoring of funding bythe ALAC Subcommittee on Finance and Budget

• Standing Working Groups – Generally work on on-going or long-term issues

• Ad-Hoc Working Groups – The ALAC and RALOs may form ad hoc WGs to address specific projects or reach specific goals

• Taskforces – Usually have mandates to accomplish in a short time-frame

• Archived WGs – Deemed by the ALAC as being inactive or having completed their mandate

| 6

Introduction to At-Large Working Groups

Policy-based Working Groups

The primary activity of Policy-based Working Groups generally includes: • Development of policy advice and

recommendations for the ALAC• Analysis of a specific policy and how it

might impact the best interests of the Internet end-users

• Promotion of knowledge on a specific policy issue to the wider At-Large community

.

Process-based Working Groups

The primary activity of Process-based Working Groups generally includes:• Provision of advice to the ALAC on a specific project or on-going

process-related activity. • The fiscal year budget and special budget requests • The ALAC/At-Large organizational reviews• Processes required by ICANN for certain programs

Outreach and Engagement –based Working Groups

The primary activity of Outreach and Engagement –based Working Groups generally includes: • Development and implementation of activities focusing on

increasing At-Large membership through outreach • Increasing the participation of current At-Large members

through engagement activities such as training and accessibility to meetings through tools

| 7

Policy-based Working GroupsMission: Discuss the transition of the US Government Stewardship of the

IANA functionLeadership: Olivier Crépin-Leblond, ChairMembership: OpenMeeting Schedule: Weekly teleconferences and at ICANN MeetingsAchievements: Leading At-Large contribution to the IANA Transition (CWG)

and ICANN

Accountability (CCWG) processes.

F

Mission: Focus on the ICANN Internationalized Domain Name (IDN) TLD Program

developments and provide community input/feedback via ALAC statements and engagement with ICANN staff Leadership: Edmon Chung and Satish Babu, Co-ChairsM Meeting Schedule: As required

Achievements: Helped in the development of 31 ALAC policy advice statements on IDNs. Worked with ICANN on the ccTLD IDNs - the first entered the Root Zone in May 2010.

Mission: Follow developments related to the implementation of New gTLDSL Leadership: TBDMeeting Meeting Schedule: As requiredAc Achievements: Developed 64 statements related to the development of the New gTLDs.

More recently initiated and championed the issue of Public Interest Commitments leading to a series of discussions with the Board’s New gTLD Program Committee.

At-Large Ad-hoc WG on IANA Transition & ICANN Accountability

IDN PolicyWG

New gTLDs WG

| 8

Policy-based Working GroupsMission: Review the entire scope of the Registrar Accreditation Agreement

(RAA), looks at thechallenges faced by Registrants, and seeks to make recommendations to the

ALAC to amendthose challenges.Leadership: Holly Raiche and Carlton Samuels, Co-ChairsMeeting Schedule: As requiredAchievements: Contributed to statements on Registration and Whois issues

and held severalMeetings at ICANN Meetings. Mission: Focus on the stability, safety and security of the Domain Name

System (DNS) and provides the ALAC with advice on DNSEC and the implementation of IPv6.Leadership: Olivier Crépin-Leblond, Interim ChairMeeting Schedule: As required

A Achievements: Kept a watch over any issue of DNS stability and resiliency , bringing input to

any topic related to the work that SSAC does in ICANN.

RegistrationIssues WG

Technical Issues WG

| 9

Outreach and Engagement Working GroupsMission: Assists in the organization of the Leadership Training Program and

promotes the the concept of the ICANN Academy within ICANN.Leadership: Sandra Hoferichter, ChairMeeting Schedule: As requiredAchievements: Developed concept of the Leadership Training Program,

implemented successful pilot program and incorporated the program into the core ICANN

budget. Mission: Facilitates the implementation of the recommendations within the ATLAS II

Declaration.Leadership: Olivier Crépin-Leblond, ChairMeeting Schedule: Weekly Meetings and at ICANN MeetingsAchievements: Defining and leading progress on the implementation of the

ATLAS II recommendations .

Mission: Coordinate the development and implementation of At-Large efforts related to

training and capacity building.Leadership: Tijani Ben Jemaa, ChairMeeting Schedule: As required and at ICANN MeetingsAchievements: Developed and implemented a series of capacity building

webinars now in its second year. Organized capacity building sessions at ICANN Meetings.

Academy WG

ATLAS II Implementa-

tion Taskforce

Capacity Building WG

| 10

Outreach and Engagement Working GroupsMission: Advances accessibility issues within ICANN by reviewing and

tackling the particularneeds of populations who face challenges to participate in ICANN’s policy

development work.Leadership: Cheryl Langdon-Orr, ChairMeeting Schedule: Monthly and at ICANN MeetingsAchievements: Championed successful approval of captioning project in

FY16 and gainedsupport of ICANN staff on importance of accessibility issues.Mission: Create, develop and propose to the ALAC metrics and measures of

performance expectations of ALAC Members and those representing At-Large in ICANN

activities as described in the ALAC Rules of Procedure.Leadership: Cheryl Langdon-OrrMeeting Schedule: As requiredAchievements: Solid progress on the development of metrics.Mission: Oversee and coordinate the outreach and engagement efforts of

the At-Largecommunity at its local, national and regional levels. Aims to build

awareness of ICANN, recruitnew members and increase the engagement of current members.Leadership: Dev Anand Teelucksingh, Chair and 5 RALO Co-ChairsMeeting Schedule: Bi-weeklyAchievements: Developed Outreach Strategies for each RALO as per the

requirements for the CROPP / Developed and maintained group calendars to track O/E

events in each region.

Cross-Community Committee

on Accessibility

Sub-Committee on Metrics

Sub-Committee

on Outreach and

Engagement

| 11

Outreach and Engagement Working GroupsMission: Discuss outreach strategy and review performance metrics via

social media. Experiment with social media collaboration tools. Solicit and organize At-

Large volunteers for social media activities during ICANN Meetings.Leadership : Dev Anand TeelucksinghMeeting Schedule: Monthly teleconferencesAchievements: Significant increase in At-Large social media presence.

Mission: Evaluates and reviews ICT tools that can help At-Large better able to accomplish its

goals within ICANN.Leadership : Dev Anand TeelucksinghMeeting Schedule: Monthly or bi-weeklyAchievements: Evaluated various technology tools that have been used by

At-Large.

Social Media WG

Technology Taskforce

| 12

Process-based Working GroupsMission: Makes recommendations to the ALA regarding the criteria and expectations for ALSEs and their activities. The TF is divided into four

design teams: Application process; ALS Criteria; ALS Operational Expectations and

IndividualsLeadership : Alan Greenberg and DT LeadersMeeting Schedule: Approximately weekly and at ICANN MeetingsAchievements: Relatively new TF which will have broad implications for

ALSes and individuals Mission: Leads the At-Large process for the formal At-Large Review 2015-2019

Leadership: Holly RaicheMeeting Schedule: As required and at ICANN Meetings. Will increase

activity post-ICANN54Achievements: Working closely with ICANN’s Strategic Initiatives

Department on initial At-Large Review activities.

Mission: Coordinate and manage At-Large efforts related to the CROPP in which each of the 5

RALOs can apply for funding up to 5 "regional" outreach tripsLeadership: Dev Anand TeelucksinghMeeting Schedule: As requiredAchievements: Successfully filed a large number of CROPP applications.

ALS Criteria and

Expectations Taskforce

At-Large Review

Working Party

Community Regional Outreach

Pilot Program

Review Team

| 13

Process-based Working Groups

Mission: Oversight on issues related to the development of ICANN’s fiscal year budget,

including review and recommendation to the ALAC on At-Large Special Requests.

Leadership: ALAC Chair, Alan GreenbergMeeting Schedule: As requiredAchievements: Significant increase in approved At-Large Special Requests.

Mission: Lead the development of the ALAC/At-Large schedule under the New Meeting

Strategy.Leadership: Beran DondehMeeting Schedule: Bi-weekly since ICANN 53Achievement: Significant progress on the development of At-Large draft

schedule for MeetingsA, B and C under ICANN’s New Meeting Strategy to start with ICANN 55.

Mission: Collaborate with ICANN Digital Engagement team in re-vamping the At-Large website

Leadership: Led by Ariel Liang, Policy Analyst with At-Large StaffMeeting Schedule: As requiredAchievement: Development of a vastly improved At-Large website, the Beta

to be launched atICANN 54.

Sub-Committee on Finance and Budget

Ad Hoc New Meeting

Strategy WP

Ad Hoc Website Revamp

| 14

How to Join

Logistics

Open or By Appointment Only Member or Participant Status Contact the WG Chair or At-Large Staff Meeting invitations, etc.

Becoming Active

Join the WG discussions Ask questions Contribute your expertise Be curious Have fun

Questions?