Assembly of Councillors Councillors/Chief Executive ... · otherwise agreed upon by Councillors and...
Transcript of Assembly of Councillors Councillors/Chief Executive ... · otherwise agreed upon by Councillors and...
Important Note:
In accordance with the Local Government Act 1989 the matters discussed at this meeting and
any conflicts of interest that may arise will be recorded, the notes retained and made available
for public inspection as required by the Act. In accordance with s77 of the Local Government
Act 1989 the discussions at this meeting are considered to be of a confidential nature unless
otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this
time come under Section 89 (2) (h) of the Act.
Assemblies of Council – East Gippsland Shire Council
Councillors/CEO Discussion Notes – Tuesday 27 June 2017 1
Assembly of Councillors Councillors/Chief Executive Officer Discussion
Notes
Tuesday 27 June 2017 Council Chamber, Bairnsdale Corporate Centre
commencing at 12.30 pm
Attendance:
All Councillors (except Cr Marianne Pelz)
Chief Executive Officer
Staff members as indicated for individual items
Declarations of Conflict of Interest:
Nil
APPENDIX 1
Assemblies of Council – East Gippsland Shire Council
Councillors/CEO Discussion Notes – Tuesday 27 June 2017 2
Councillor Only Time
In attendance: All Councillors
1.30 pm VicRoads Presentation
In attendance: Chris Waites, Director Operations
VicRoads officers
Councillors received a presentation from VicRoads. Noted
Councillors/CEO Discussion
Section 223 Hearing
Break
Resume Councillors/CEO Discussion
Break
Special Council Meeting
Resume Councillors/CEO Discussion
1. Office of the Chief Executive Officer
In attendance: Gary Gaffney, Chief Executive Officer
1.1 Draft Council Plan 2017-2021
In attendance: David Radford, Manager Communications and Corporate Strategy
Holly Casey, Corporate Planning and Communications Coordinator
Documentation: 7247794
2. Community and Strategic Development
In attendance: Kate Nelson, Director Community and Strategic Development
2.1 Memorandum – Bairnsdale Sporting Facilities Plan Update
In attendance: Fiona Weigall, Manager Strategic Planning
Richard Simon, Director, Simon Leisure Consulting
Documentation: 7241086
Council Plan reference: Place Goal Two – Land use planning delivers vibrant,
connected and productive places.
Assemblies of Council – East Gippsland Shire Council
Councillors/CEO Discussion Notes – Tuesday 27 June 2017 3
2.2 Council Report – Home and Community Care Service Funding Agreements
In attendance: Wayne Richards, Manager Community Programs
Documentation: Docs 7240360, 7240356 and 7231414
Council Plan reference: People Goal Three – Safe and active, healthy lifestyles are
supported.
2.3 Council Report – Maternal and Child Health Funding Service Agreements
In attendance: Wayne Richards
Documentation: Docs 7236961, 7234144 and 7234064
Council Plan reference: People Goal Three – Safe and active, healthy lifestyles are
supported.
2.4 Council Report – Progress of the Implementation of Community Plans During 2016/17
In attendance: Fiona Weigall
Documentation: Docs 7245174, 7245292 and 7245277
Council Plan reference: People Goal One – Our communities are connected and
inclusive.
3. Corporate
In attendance: Maryanne Bennett, Director Corporate
3.1 Memorandum – Review of the Municipal Association Act 1907
In attendance: Maryanne Bennett
Documentation: Doc 7236681
Council Plan reference: Stewardship Goal Two – We make decisions through
transparent processes and execute our plans prudently and effectively.
4. Development
In attendance: Paul Holton, Director Development
4.1 Council Report – Council Policy Review – Footpath Trading Policy and Footpath Trading Procedures
In attendance: Aaron Hollow, Manager Statutory Services
Documentation: Docs 7239077, 7222747, 7222749, 7222748 and 7222746
Council Plan reference: People Goal Three - Safe and active, healthy lifestyles are
supported.
Assemblies of Council – East Gippsland Shire Council
Councillors/CEO Discussion Notes – Tuesday 27 June 2017 4
4.2 Council Report – Council Policy Review – Compliance Policy
In attendance: Aaron Hollow
Documentation: Docs 7239469, 7239516 and 7222802
Council Plan reference: People Goal Three - Safe and active, healthy lifestyles are
supported.
4.3 Council Report – East Gippsland Shire Council Economic Development Advisory Board
In attendance: John Morton, Manager Economic Development
Documentation: Docs 7239725 and 6766965
Council Plan reference: Stewardship Goal Two – We make decisions through
transparent processes and execute our plans prudently and effectively.
FOR CONSIDERATION IN CAMERA
Important Note:
In accordance with the Local Government Act 1989 the matters discussed at this meeting and
any conflicts of interest that may arise will be recorded, the notes retained and made available
for public inspection as required by the Act. In accordance with s77 of the Local Government
Act 1989 the discussions at this meeting are considered to be of a confidential nature unless
otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this
time come under Section 89 (2) (h) of the Act.
5. Community and Strategic Development
In attendance: Kate Nelson
5.1 Council Report – Development Plan, 138 Palmers Road, 110 Palmers Road and 90 Palmers Road, Lakes Entrance
In attendance: Fiona Weigall
Documentation: Docs 7244992, 7239373 and 7239374
Council Plan reference: Place Goal Two – Land use planning delivers vibrant,
connected and productive places.
Assemblies of Council – East Gippsland Shire Council
Councillors/CEO Discussion Notes – Tuesday 27 June 2017 5
6. Corporate
In attendance: Maryanne Bennett
6.1 Memorandum – Chief Executive Officer’s Performance and Remuneration Reviews – 2016/17
In attendance: Maryanne Bennett
Documentation: Docs 7228067 and 7228220
Council Plan reference: Stewardship Goal Three – East Gippsland Shire Council is an
exciting, fulfilling and inclusive organisation.
7. Development
In attendance: Paul Holton
7.1 Council Report – Proposal to End Section 173 Agreement AD851558A – 27 Golf Links Road, Lakes Entrance
In attendance: Aaron Hollow
Documentation: Docs 7238206 and 7237996
Council Plan reference: Place Goal Two – Land use planning delivers vibrant,
connected and productive places.
7.2 Council Report – Proposal to End Section 173 Agreement AF202923J – 75 Paynesville Road, Paynesville
In attendance: Aaron Hollow
Documentation: Docs 7237264 and 7237742
Council Plan reference: Place Goal Two – Land use planning delivers vibrant,
connected and productive places.
7.3 Council Report – Planning Application No 428/2014/P/A – 1-5 King Street, Paynesville: Subdivision of Land into Eight Lots
In attendance: Aaron Hollow
Documentation: Docs 7215182 and 7194570
Council Plan reference: Place Goal Two – Land use planning delivers vibrant,
connected and productive places.
Assemblies of Council – East Gippsland Shire Council
Councillors/CEO Discussion Notes – Tuesday 27 June 2017 6
7.4 Council Report – Planning Application No 82/2017/P – 2 Western Boulevard, Raymond Island – Application for Building Works Associated with a Dwelling
In attendance: Aaron Hollow
Documentation: Docs 7237802 and 7237957
Council Plan reference: Place Goal Two – Land use planning delivers vibrant,
connected and productive places and Place Goal Four – Our natural assets are
maintained and enhanced.
8. Councillors General Business
8.1 Stockman Mine (Director Community and Strategic Development)
8.2 Mrs Jenny Meddings re Tambo Bluff Special Charge Scheme (Cr Ellis)
8.3 Rubbish/long grass surrounding Weighbridge area (Cr Roberts)
8.4 Ram Sales at Aerodrome (Cr White)
Section 223 Hearing
Proposed Lease of Part 10 Coates Road, Lakes Entrance to Lakes Entrance Men’s Shed Inc.
In attendance: Maryanne Bennett
Documentation: Doc 7240416
Council Plan reference: People Goal One – Our communities are connected and
inclusive and Stewardship Goal Two – We make decisions through transparent
processes and execute our plans prudently and effectively.
Separate notes were taken of this meeting.
Special Council Meeting
Important Note:
In accordance with the Local Government Act 1989 the matters discussed at this meeting and
any conflicts of interest that may arise will be recorded, the notes retained and made available
for public inspection as required by the Act. In accordance with s77 of the Local Government
Act 1989 the discussions at this meeting are considered to be of a confidential nature unless
otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this
time come under Section 89 (2) (h) of the Act.
Assemblies of Council – East Gippsland Shire Council
Councillors/CEO Discussion Notes – Tuesday 4 July 2017 1
Assembly of Councillors Councillors/Chief Executive Officer Discussion
Notes
Tuesday 4 July 2017 Council Chamber, Bairnsdale Corporate Centre
commencing at 3.00 pm
Attendance:
All Councillors (except Cr Marianne Pelz and Cr Colin Toohey)
Chief Executive Officer
Staff members as indicated for individual items
Declarations of Conflict of Interest:
Nil
Assemblies of Council – East Gippsland Shire Council
Councillors/CEO Discussion Notes – Tuesday 4 July 2017 2
Meeting of CEO Review Committee 2016/17
In Attendance: Committee Members (Mayor, Cr Natalie O’Connell, Cr Mark
Reeves, Cr Colin Toohey and Cr John White)
Gary Gaffney, Chief Executive Officer
Reference: Memorandum distributed separately by Director Corporate
Councillors/CEO Discussion
FOR CONSIDERATION IN CAMERA
Important Note:
In accordance with the Local Government Act 1989 the matters discussed at this meeting and
any conflicts of interest that may arise will be recorded, the notes retained and made available
for public inspection as required by the Act. In accordance with s77 of the Local Government
Act 1989 the discussions at this meeting are considered to be of a confidential nature unless
otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this
time come under Section 89 (2) (h) of the Act.
1. Operations
In attendance: Mark Burnett, Acting Director Operations
1.1 Council Report – Contract No CON2017-1130 Replacement Handrail – Cunninghame Arm Bridge
In attendance: Ashley Higman, Asset Maintenance Engineer
Documentation: Docs 7255116 and 7246191
Council Plan reference: A liveable Region Goal One – East Gippsland has safe,
accessible and well utilised open spaces and built environments that reflect the priorities
of our community. Good Governance Goal One – East Gippsland Shire is inclusive,
engage and open.
Assemblies of Council – East Gippsland Shire Council
Councillors/CEO Discussion Notes – Tuesday 4 July 2017 3
1.2 Council Report – Contract No CON2017-1194 – Supply of Plant and Equipment and Labour for Emergency Response and Recovery Works (Panel of Suppliers)
In attendance: Mark Burnett
Documentation: Docs 7255229 and 7226340
Council Plan reference: Strong Communities Goal Four – East Gippsland has safe,
resilient communities. Good Governance Goal One – East Gippsland Shire Council is
inclusive, engaged and open.
2. Councillors General Business
In attendance: Executive Group
2.1 Grey Headed Flying Fox
Important Note:
In accordance with the Local Government Act 1989 the matters discussed at this meeting and
any conflicts of interest that may arise will be recorded, the notes retained and made available
for public inspection as required by the Act. In accordance with s77 of the Local Government
Act 1989 the discussions at this meeting are considered to be of a confidential nature unless
otherwise agreed upon by Councillors and the Acting Chief Executive Officer, as the matters at
this time come under Section 89 (2) (h) of the Act.
Assemblies of Council – East Gippsland Shire Council
Councillors/Acting CEO Discussion – Tuesday 18 July 2017 1
Assembly of Councillors Councillors/Acting Chief Executive Officer Discussion
Notes
Tuesday 18 July 2017 Council Chamber, Bairnsdale Corporate Centre
commencing at 2.00 pm
Attendance:
All Councillors (except Crs Marianne Pelz, Mark Reeves and Colin Toohey)
Acting Chief Executive Officer
Staff members as indicated for individual items
Declarations of Conflict of Interest:
Nil
Assemblies of Council – East Gippsland Shire Council
Councillors/Acting CEO Discussion – Tuesday 18 July 2017 2
EGSC Economic Development Review Presentation
In attendance: Paul Holton, Director Development
John Morton, Manager Economic Development
Sean Williams, Senior Consultant, SGS Economics and Planning
Documentation: Verbal only
Council Plan reference: A Growing Region of Opportunities Goal One – East Gippsland
is a region of economic opportunity with strong industry sectors, a skilled workforce and
local jobs.
Councillors/CEO Discussion
1. Development
In attendance: Paul Holton, Director Development
1.1 Council Report – Proposed New General Local Law 2017
In attendance: Aaron Hollow, Manager Statutory Services
Documentation: Docs 7267176, 7270783, 7270767 and 7218044
Council Plan reference: Strong Communities Goal One – East Gippsland has connected,
inclusive and vibrant communities.
FOR CONSIDERATION IN CAMERA
Important Note:
In accordance with the Local Government Act 1989 the matters discussed at this meeting and
any conflicts of interest that may arise will be recorded, the notes retained and made available
for public inspection as required by the Act. In accordance with s77 of the Local Government
Act 1989 the discussions at this meeting are considered to be of a confidential nature unless
otherwise agreed upon by Councillors and the Acting Chief Executive Officer, as the matters at
this time come under Section 89 (2) (h) of the Act.
Assemblies of Council – East Gippsland Shire Council
Councillors/Acting CEO Discussion – Tuesday 18 July 2017 3
2. Community and Strategic Development
In attendance: Kate Nelson, Director Community and Strategic Development
2.1 Council Report – Proposed Capping of Electronic Gaming Allocation for East Gippsland
In attendance: Fiona Weigall, Manager Strategic Planning
Bruce Smith, Senior Social Planner
Documentation: Doc 7270667
Council Plan reference: A Liveable Region Goal One – East Gippsland has safe,
accessible and well utilised open spaces and built environments that reflect the priorities
of our community.
3. Community and Strategic Development
In attendance: Kate Nelson
3.1 Memorandum – Eagle Point Structure Plan Emerging Options Paper – Update on Process and Community Feedback to Date
In attendance: Fiona Weigall
Nicole Reynolds, Strategic Planning Coordinator
Documentation: Doc 7271783
Council Plan reference: A Liveable Region Goal Two – Sustainable planning and growth
supports thriving townships, while maintaining our commitment to sustainability and
protecting our natural environment.
4. Corporate
In attendance: Maryanne Bennett, Director Corporate
4.1 Council Report – Contract No CON2017 1201 – Provision of Industrial Special Risks Insurance for the Period 1 July 2017 to 30 June 2018
In attendance: Brett Davidson, Acting Risk Management Coordinator
Documentation: Docs 7269541 and 7257166
Council Plan reference: Good Governance Goal Three – Council is in a strong financial
position and can provide for future generations of East Gippslanders.
5. Councillors General Business
In attendance: Executive Group
5.1 Bellbird Hotel Siege – Traffic Implications (Cr Richard Ellis)
5.2 Update on the Grey Headed Flying Foxes (Cr Jackson Roberts)
5.3 Keeping of Animals on Rural Residential Land (Cr Ben Buckley)
Assemblies of Council – East Gippsland Shire Council
Councillors/Acting CEO Discussion – Tuesday 18 July 2017 4
5.4 Angling Club Occupancy of Rooms at Ensay Recreation Reserve (Cr Ben Buckley)
5.5 Chris Nixon’s complaint about difficulty getting a Planning Permit for a Shed (Cr Richard Ellis)
5.6 Paynesville Men’s Shed – AJ Freeman Reserve (Cr John White)
5.7 Illegal Building Enforcement Action - Robb Street, Bairnsdale (Cr John White)
5.8 Update on Pyke Street Office Restoration (Cr Joe Rettino)
Planning Consultation Meeting
Planning Permit No. 101/2016/P – 65 Lake Bunga Beach Road – 5 Dwellings and
Convenience Shop – 10 neighbour objections
In attendance: Aaron Hollow
Ben Marchbank, Planning Officer
Documentation: Docs 7266722, 7267289 and 7263711
Council Plan reference: A Liveable Region Goal One - East Gippsland has safe,
accessible and well utilised open spaces and built environments that reflect the priorities
of our community.
Record of Assembly of Councillors - EGSC LE Consultative Committee Meeting -1-
RECORD
OF
ASSEMBLY OF COUNCILLORS
EAST GIPPSLAND SHIRE COUNCIL
LIVESTOCK EXCHANGE CONSULTATIVE COMMITTEE
HELD ON
Monday, 15 May 2017
Council Chambers
273 Main Street Bairnsdale
AT 9.30 AM
Record of Assembly of Councillors - EGSC LE Consultative Committee Meeting - 2 -
INDEX
1 PROCEDURAL 3
1.1 COMMITTEE MEMBERS 3
1.2 APOLOGIES 3
1.3 DECLARATIONS OF CONFLICT OF INTERESTS 3
1.4 CONFIRMATION OF MINUTES 3
1.5 NEXT MEETING 3
1.6 ACTION ITEMS REGISTER 3
2 REPORTS 4
2.1 STATEMENT OF FINANCIAL PERFORMANCE 4
2.2 LIVESTOCK EXCHANGE COORDINATOR’S REPORT 4
2.3 STORE CATTLE SALE SCANNING SERVICES REVIEW - UPDATE 4
2.4 CAPITAL WORKS PROJECT - UPDATE 4
2.5 EMERGENCY POWER BACK-UP IN THE EVENT OF A POWER OUTAGE 4
3 ITEMS (VERBAL) 4
3.1 MASTERPLAN - UPDATE 4
3.2 LIVESTOCK EXCHANGE ACTIONS – NLIS 4
3.3 IT SYSTEM IMPLEMENTATION - UPDATE 4
3.4 AVDATA - SHOWERS 4
3.5 SAWDUST 4
3.6 PINE TREES AROUND LIVESTOCK EXCHANGE 4
3. OTHER BUSINESS 4
4. MEETING CLOSED AM 4
East Gippsland Shire Council Livestock Exchange Consultative Committee Agenda - 3 -
1 Procedural
1.1 COMMITTEE MEMBERS PRESENT
Cr Joe Rettino (Mayor) East Gippsland Shire Council
Morgan Davies President, Bairnsdale Stock Agents Association
Nomination from President BSAA
Administration Representative Bairnsdale Stock Agents Association
Graeme Neal Livestock Transporters Association of Victoria
Zoe Boucher Department of Economic Development, Jobs, Transport and Resources
Officers / Visitors (including Councillors who are not Committee Members)
Paul Holton Director Development
John Morton Acting Manager Economic Development
Kris Wain Commercial Business Coordinator
Jo Campion Livestock Exchange Coordinator
1.2 APOLOGIES
Cr John White Kevin Cordery Robert Nettleton Dianne Phillips Liz Collins BSA Administration Representative
1.3 DECLARATIONS OF CONFLICT OF INTERESTS
Nil
1.4 CONFIRMATION OF MINUTES
1.5 NEXT MEETING
1.6 ACTION ITEMS REGISTER
East Gippsland Shire Council Livestock Exchange Consultative Committee Agenda - 4 -
2 Reports
2.1 STATEMENT OF FINANCIAL PERFORMANCE
2.2 LIVESTOCK EXCHANGE COORDINATOR’S REPORT
2.3 STORE CATTLE SALE SCANNING SERVICES REVIEW - UPDATE
2.4 CAPITAL WORKS PROJECT - UPDATE
2.5 EMERGENCY POWER BACK-UP IN THE EVENT OF A POWER OUTAGE
3 Items (verbal)
3.1 MASTERPLAN - UPDATE
3.2 LIVESTOCK EXCHANGE ACTIONS – NLIS
3.3 IT SYSTEM IMPLEMENTATION - UPDATE
3.4 AVDATA - SHOWERS
3.5 SAWDUST
3.6 PINE TREES AROUND LIVESTOCK EXCHANGE
4. Other business
5. Meeting closed 4 pm
Important Note:
In accordance with the Local Government Act 1989 the matters discussed at this meeting and any conflicts of interest that may arise will be recorded, the notes retained and made available for public inspection as required by the Act. In accordance with s77 of the Local Government Act 1989 the discussions at this meeting are considered to be of a confidential nature unless otherwise agreed upon by Councillors and the Chief Executive Officer, as the matters at this time come under Section 89 (2) (h) of the Act.
Assemblies of Council – East Gippsland Shire Council 1
Assembly of Councillors Strategic Site Visit
Tuesday 30 May 2017 Luderick Point, Bemm River
Attendance:
All Councillors (except Cr Jackson Roberts) Chief Executive Officer Director Operations, Director Community and Strategic Development, Strategic Projects
Planner and Technical Officer Facilities.
Declarations of Conflict of Interest:
No Conflicts of Interest were indicated.
Assemblies of Council – East Gippsland Shire Council 2
Briefing Session – Luderick Point, Bemm River
Councillors and Officers attended an onsite briefing Session on the Luderick Point Boat Ramp in relation to CON1193/2017.
Community members were made aware that Councillors would be visiting the site and were invited to listen to the briefing and ask questions about the proposed project.
The Briefing Session took place on site at the Luderick Point Boat Ramp and included discussion about:
The background to the project; Consultation outcomes and the design response; The status of the current tender process; Exploration of the views of community members present for the discussion; and Commercial implications for the town associated with the project and time for
construction of the ramp.
SECTION 223 HEARING
PROPOSED LEASE OF PART 10 COATES ROAD, LAKES ENTRANCE TO LAKES
ENTRANCE MEN’S SHED INC.
Corporate Centre, 273 Main Street, Bairnsdale
27 June 2017 at 4.00 pm
ASSEMBLY OF COUNCILLORS NOTES
1. Present
All Councillors except Crs Pelz and Roberts Gary Gaffney, Chief Executive Officer Maryanne Bennett, Director Corporate Kate Nelson, Director Community and Strategic Development Fiona Weigall, Manager Strategic Planning
2. Apologies
Crs Marianne Pelz and Jackson Roberts
3. Declaration of conflicts of interest
Nil
4. Brief background on the purpose of the hearing was provided by Director Corporate - proposed intention to lease part of 10 Coates Road, Lakes Entrance to Lakes Entrance Men’s Shed as per report prepared for Ordinary Council Meeting of 9 May 2017 (at Item 5.2.8)
5. Review of submission received from Ms Melva Hall of Lakes Entrance.
6. Framing of Committee recommendation for Council Meeting of 4 July 2017
Meeting closed at 4.10 pm.
East Gippsland Shire Council - Planning Consultation Meeting 101/2016/P Page - 1 -
EAST GIPPSLAND SHIRE COUNCIL PLANNING CONSULTATION MEETING
101/2016/P Construction of five dwellings and use and development
of a convenience shop 65 Lake Bunga Beach Road, Lake Bunga
Record of Meeting
(Assembly of Councillors)
TUESDAY, 18 July 2017
COUNCIL CHAMBERS BAIRNSDALE CORPORATE CENTRE
COMMENCING AT 6.00 P.M.
1. PROCEDURAL
1.1 APOLOGIES
Cr Marianne Pelz Cr Mark Reeves
1.2 IN ATTENDANCE
Councillors:
Cr Joe Rettino (Mayor) Cr Colin Toohey (Dep. Mayor) Cr Richard Ellis Cr Natalie O’Connell Cr Roberts Cr Ben Buckley Cr John White
East Gippsland Shire Council - Planning Consultation Meeting 101/2016/P Page - 2 -
Applicant: Daniel Bowden on behalf of applicant Ornina Design Objectors:
1. Joseph and Jenifer De Freitas – 29 Campbell Grove (formerly 67 Lake Bunga Beach Road)
2. John Mayers – 69 Lake Bunga Beach Road 3. Gillian Whyte – 59 Lake Bunga Beach Road 4. John Pilgrim – 75 lake Bunga Beach Road
Officers:
Chris Waites, Acting Chief Executive Officer Paul Holton, Director Development Aaron Hollow, Manager Statutory Services Ben Marchbank, Statutory Planner
1.3 DECLARATIONS OF CONFLICT OF INTERESTS
None
2. REPORTS/PRESENTATIONS
2.1 PLANNERS REPORT
Ben Marchbank - Statutory Planner
2.2 APPLICANT PRESENTATION
Daniel Bowden on behalf of applicant Ornina Design
2.3 OBJECTOR PRESENTATIONS
1. Joseph De Freitas – 29 Campbell Grove (formerly 67 Lake Bunga Beach Road) 2. John Mayers – 69 Lake Bunga Beach Road 3. Gillian Whyte – 59 Lake Bunga Beach Road 4. John Pilgrim – 75 lake Bunga Beach Road
3. MEETING CLOSE
The meeting closed at 6.50 PM
***