SPRING 2009APRIL 13, 2009

ASA General Body Meeting

A copy of these lecture slides will be available at

http://web.mit.edu/asa/about/minutes/GBMsp09.pdf

So if there is information you need to

reference later, you can find it.

Future Reference

IntroductionsASA UpdateTurnover ProceduresElections

Agenda

Introductions

ASA Executive Board

President: Keone Hon ‘11Treasurer: Shan Wu GSecretary: Rishi Gupta ‘10Undergraduate Members- Gillian Grogan ’10

-at-Large Rachel Meyer ‘10Grad. Members-at-Large: Nan Gu G

Leonid Chindelevitch G

Student Member-at-Large Dylon Rockwell ’11UA Representative: Paul Baranay ’10GSC Representative: Zhao Chen G

MIT Student Research Association student groupRoosevelt Institution funded groupUnite for Sight                                 funded …MIT Int’l Development Consulting         funded …MIT Film Cooperative                             funded …Greek InterVarsity                               sponsoredPi Beta Phi                                     FSILGMIT Students for Bhopal student …Platypus MIT                                     student …Sojourn Collegiate Ministry                     student …MITRaas                                         funded …

The ASA Welcomes

The ASA Welcomes

MIT Networks Initiative sponsoredMIT Chinese Ensemble                             funded groupMIT Libertarian Association                     funded groupThe Dorm Electricity Competition           student …The Big Banger                                   funded …MIT for Change                                   funded …MIT-Minority MBA Association             sponsoredBio. Engineering Undergraduate Board   sponsoredPalestine@MIT                                   student … 6.270 Autonomous Robot Design Comp. student … Leadership Training Institute                   student …

The ASA Welcomes

Christian Music Fellowship Ensemblestudent groupMIT Vegan and Vegetarian Society         funded groupStammtisch                                      student … MIT Emerge Global                            funded … Society of Creatives                            student …(6 more groups pending paperwork)

ASA Update

List of groups confirmed for a table at http://web.mit.edu/asa/resources/midway/signups.txt

Last-minute apply athttp://asa.scripts.mit.edu/applications/midway/midway.php

Don’t worry, still room.Assignments should be out soon. Sorry.

Midway

upcoming applications: bulletin board allocation first-year summer mailing

Other Business

Finboard Applications

Due APRIL 24th

Attach quotes for anything that costs over $200

If cannot attach defense: Email mit.finboard@gmail.com

Questions: Email finboard-request@mit.edu

Policy Meeting coming up, please send us any suggestion you may have

Turnover Procedures

Database Important info for us

President and treasurer Signatories Account numbers Contact info for your group – important

President and treasurer (as designated in database) can update

Tutorial follows

(New database in progress; beta testing later this month…hopefully)

Updating Your ASA Database Entry

Elections

Positions being elected tonight: President Treasurer Secretary Graduate Members-at-Large (2) Undergraduate Members-at-Large (2) Student Member-at-Large Note: positions with two openings elected at same

time

Election Overview

Election Procedure

Description of each positionFor each position:

List current nominees Open floor for nominations

Can nominate yourself Candidates present platforms (2 min) Questions

limit of 10 minutes per position, can motion to extend will rotate order; alphabetical to start

Vote If no majority, candidate with lowest # votes eliminated;

revote

ASA Responsibilities: support and arbitration {develop, administer, advocate for} resources

midways, first-year summer mailing {meeting, office, storage, mailbox, web} space

arbitrate disputes, set policies to minimize conflict decide: new groups, policy changes, etc.

Time commitment: biweekly meeting (2 hr) independent work on project

examples: midway coordination, script creation

Position Descriptions

Position Descriptions

All positions: shared responsibilities (prev. slide)Special responsibilities:

President head of board; lead meetings; sets agenda and tone represents student activities to admins; sits on committees

Treasurer authority on MIT student group funding sits on UA Finboard, GSC Funding Board, LEF/ARCADE

(chair) ensures funding policies are consistent/fair

Secretary takes meeting minutes maintains ASA’s website

Undergraduate Member-at-Large must be registered MIT undergraduate student

Graduate Member-at-Large must be registered MIT graduate student

All other positions must be registered MIT undergraduate or graduate

student

Eligibility Requirements

Special responsibilities: head of board; lead meetings; sets agenda and tone represents student activities to admins; sits on

committees

Current candidates: Rachel Meyer ’10 [slide] Jessie Li ’10 [slide]

Open Floor for NominationsPlatformsQuestionsVote

President

Special responsibilities: authority on MIT student group funding sits on UA Finboard, GSC Funding Board, LEF/ARCADE

(chair) ensures funding policies are consistent/fair

Current candidates: Keone Hon ’11 [slide] Jessie Li ’10 [slide] Nicole Teague ’11 [slide]

Open Floor for NominationsPlatformsQuestionsVote

Treasurer

Keone Hon ’11 | Treasurer

Experience Sophomore: course 6-3,

18 ASA President 2008-09

worked with SAO, CAC, PSC. UA Exec, GSC ExComm

Institute Planning Task Force (Procurement)

UA Senator 2007-09 (Next House, Fraternities)

Harvard-MIT Math Tournament Treasurer 2007-09

Phi Delta Theta, steward Discover EECS (FPOP)

co-coordinator, 2007-09 Associate advisor

Goals startup funding for new

groups unify interface/process

for UA Finboard, GSC Funding Board, [LEF/ARCADE]

document process to aid new groups/new exec boards

see through existing initiatives: database, transition to new group recognition

prepare for the future (institute budget cuts?)

Special responsibilities: takes meeting minutes maintains ASA’s website

Current candidates: Paul Baranay ‘11 [slide]

Open Floor for Nominations none

Motion to White Ballot: passes

Secretary

Two openingsCurrent candidates:

Zhao Chen G [slide]

Open Floor for Nominations Leslie Dewan

Motion to White Ballot: passes

Graduate Member-at-Large

Two openingsCurrent candidates:

Rebecca Krentz-Wee ’12 [slide] Jessie Li ‘10 [slide] Andrea Robles ’10 [slide] Nicole Teague ’11 Tony Valderrama ’11 [slide]

Open Floor for NominationsPlatformsQuestionsVote

Undergraduate Member-at-Large

Historically maintains balance between undergrad and grad; your call.

Current candidates: Matt Goldstein, ‘09, MEng Rebecca Krentz-Wee, ‘12 Andrea Robles, ‘10

Open Floor for NominationsPlatformsQuestionsVote

Student Member-at-Large

Elections Outcomes

President: Rachel MeyerTreasurer: Keone HonSecretary: Paul BaranayGraduate Members-at-Large: Zhao Chen,

Leslie DewanUndergraduate Members-at-Large: Nicole

Teague, Tony ValderramaStudent Member-at-Large: Matt Goldstein

Fin