AribaPay Configuration Guide...Built on the foundation of the Ariba Network and harnessing the...

AribaPay Configuration Guide

Accept AribaPay Task 3-5

Roles and Definitions 6

Apply your APMID to your Ariba Account Requestor 7-11

Apply your APMID to your Ariba Account Approver 12-13

Complete AribaPay Configuration 14-15

Fee Structure 16

FAQs 17-19

User Guide 20-28

FAQs 29-

Table of

Contents

© 2014 Ariba - an SAP company. All rights reserved. 3 Public

When logging into your account you will see there is a new task assigned to your profile. AribaPay tasks can be found under your Pending Tasks.

Click on “Action Required to Complete Enablement Tasks”

Accept AribaPay Task


The new Task assigned is AribaPay. When expanded you will see the five new activities assigned to complete your AribaPay account configuration.

To begin the enablement of AribaPay you will manually agree to begin the process by selecting “Complete Task.”



After you have selected “Complete Task” a popup window will appear asking to confirm the Completion of this activity. Select “Complete” to Agree to Enable AribaPay for your comapany.



Requestor – This role must be a user on the company’s Ariba Network account. The Requestor will be responsible for configuring the account setup within Ariba to receive payments through the AribaPay offering. The Requestor will enter the AribaPay Merchant ID (APMID) number on the Ariba Network. The Requestor should have knowledge and access of the bank accounts being used for settlement and current Accounts Receivable practices.

Approver – This role will be a check point for information being put into the Ariba account by the Requestor for AribaPay. The approver doesn’t need access to the companies Ariba Network account. The approver should have knowledge of the bank account number being used for settlement.

APMID - This stands for AribaPay Merchant Identifier. This is the identifier you receive when you register your bank account information on the Discover Network. This ID will link your Ariba Network account to your settlement bank account registered on the Discover Network.

Roles and Definitions


Once the financial regulatory checks have cleared for your company, the assigned Requestor will receive an email with your company’s APMID, Company Name, Requestor’s Name and Requestor e-mail address.

Using this information you may now move forward with connecting your Ariba Network account to your APMID.

You may either log into your account manually or using the Click “here” link provided in this e-mail.

Requestor Role – Enter your APMID in your Ariba Network Account


Once back in your account proceed to the Pending Tasks and expand AribaPay. You can now select “Configure” and will be moved to the Remittances section in your Ariba account.

Requestor Role - Apply your APMID to your Ariba Network

Account


Select

“Enable AribaPay”

Requestor Role - Apply your APMID to your Ariba Network Account

A popup window will appear on your screen. Be sure to type in your APMID exactly as it was provided in the e-mail.

If the APMID does not match what was provided an error message will populate when selecting “Continue.”

NOTE: Only the Requestor can enter this information, it cannot be entered by any other user or an error message will be received.


Once the correct APMID has been entered, accept Ariba’s AribaPay Terms of Use and confirm the AribaPay relationship.

Once “Send to Approver” is select the Approver will receive an e-mail to confirm this APMID relationship with your Ariba Network account.



Once the Requestor has sent the Approver an e-mail, the Remittance section will state it’s in a “Pending” status. This means the Approver needs to finish their steps to finalize the relationship.



The Approver will receive an automatic e-mail from the Requestor through the Ariba Network. The e-mail will contain all the account information the Requestor has configured.

To the right is a sample of the Approver e-mail. Selecting “Click here” will prompt the Approver to input the last 4 digits of the bank account assigned during APMID setup and “Approve AribaPay” for this account to receive settlement from your customer relationships on the Ariba Network.

Approver Role – Approving the APMID and correct bank account

number


The Approver will receive a confirmation message once everything is input correctly.

After the Approver has completed the confirmation process the AribaPay status will update to “Activated” under your Settlement tab.

Approver Role – Approving the APMID and correct bank account

number


Lastly, you will need to Confirm AribaPay for each relationship. This can be completed by checking your open tasks and selecting to complete the task manually. Doing this flags your company to the buyer as stating you are ready to be paid through your Ariba Network account.

Complete AribaPay Configuration


The last task listed is a Buyer Specific task. This task will be closed by the buyer after they complete their setup steps in their payment system to identify you as an AribaPay vendor. The task will be manually closed by the buyer or it will be automatically closed when you receive your first payment.

Complete AribaPay Configuration


FAQs

1. What is AribaPay? Built on the foundation of the Ariba Network and harnessing the global reach and security of the Discover Network, AribaPay™ delivers a trusted, integrated, end-to-end solution that transforms the “pay” in procure-to-pay, giving companies and their suppliers complete control over their B2B payments with more confidence, more efficiency and more visibility.

2. Is AribaPay a credit card product? No. AribaPay is not a commercial card, p-card, buyer-initiated card, or any other version of card product. No card agreement is required to accept AribaPay payments. Our financial partners role of this arrangement is delivering a secure and trusted payments infrastructure to facilitate transactions.

3. How is AribaPay different from or better than ACH? AribaPay provides superior benefits over ACH alone. The biggest advantage is in how AribaPay integrates the pre-existing procure-to-pay cycle to tie in critical remittance information into a streamlined payment event. Unlike traditional ACH remittance information such as CTX or CCD, the ‘rich’ remittance data available for suppliers will include header-level and line-item level visibility to previously mediated Ariba Network invoices and even purchase orders. There are other aspects of AribaPay that make it better than ACH alone. AribaPay eliminates the need for buyers and sellers to send, maintain, or update bank account information with multiple trading partners. This results in less time inputting, managing, or updating bank account information – and less opportunity for error or fraud. AribaPay will also allow on-demand payment track-and-trace capability—permitting for the first time a bird’s-eye view on where payments are at any time in the settlement process—something that ACH cannot provide today.


FAQs

4. What are the benefits to my company to using AribaPay as a supplier? AribaPay will provide suppliers with full beginning-to-end visibility into payments made by their customers. This includes visibility into scheduled payment timing; track-and-trace capabilities to see where the payment is in the system after it has been initiated; and rich remittance eliminating guesswork in reconciling payments. With the ability to know in advance when a payment is scheduled by your customer, track-and-trace visibility into the payment once executed, and the rich remittance necessary to identify and resolve exceptions faster, you can expect better cash flow forecasting ability and fewer errors with the accounting transactions. AribaPay benefits include:

o Better reconciliation

o Real-time payment track-and-trace

o Faster exception identification and resolution

o Improved cash management

o Improved reporting

5. Do I need to change my bank account or banking relationships be paid through AribaPay?

No change in bank—or bank account—is required to pay through AribaPay or be paid through AribaPay. Ariba is not a bank and does not seek to replace trusted banking relationships.


FAQs

6. What is “rich remittance” and how will it help my reconciliation of payments received?

A major problem with B2B payments as they exist today is that much of the remittance info associated with payments is either disconnected, expensive to receive, difficult to consume, or incomplete due to the limitations of the format (e.g. 94 characters per line NACHA format). These factors contribute to making many payments either expensive, difficult, or simply impossible to

reconcile without manual follow-up and even write-offs. However, with AribaPay all of the historical information associated with the payment will be made available to and consumable by the receiver of that payment. With full invoice information, along with the PO and contract information associated with the payment (when present) available on the Ariba Network, suppliers will have access to all the payment information they need to automatically and easily reconcile and apply funds.

7. Do I need to accept Discover cards in order to get paid through AribaPay?

No, AribaPay is not a card product, so a supplier does not need to accept Discover cards to get paid through AribaPay.

AribaPay User Guide


Remittance Details

To find your AribaPay Remittance Details you will first need to access your inbox from your Ariba account.


Remittance Details

Once in your Outbox the tab “Remittances” will be a selection from the top tab.


Remittance Details

The Remittances section will give quick information on your payments. Information found on this screen tells you the Projected Payment Date (1), Amount with Adjustments (2), and the current Status of the payment (3).

Also, much like your Purchase Orders and Invoices you will have a transaction number relating to each payment. If you select one of these numbers you will open that payment to see the full remittance information available.

1 2 3


Remittance Details

Your payments will come with an AribaPay Payment Tracker. This will give you the current status of where your payment currently resides in the process. Upon a quick look you will be able to see the Projected Settlement Date (1), Amount of payment with adjustments (2), and current status (3).

2

1

3


Remittance Details

If the invoice being paid has been processed through the Ariba network you will have the ability to receive line by line item remittance information. Simply “Click” on the invoice number to be routed into the exact invoice and purchase order the payment is linked to.


Identified Differences

AribaPay ‘logic’ compares incoming invoice value from Supplier to ‘agreed to pay’ value from Buyer.

Differences highlighted with

icon to draw attention to problem invoices.


Show the History tab to trouble shoot why payments are

short paid

Payments with identified differences can be traced back to the invoice if the invoice has been processed on the Ariba Network. If you select the invoice number the choose the History tab you will find comments about why the Payment does not match the invoiced amount.

The invoice status has been successfully updated to Rejected by T-Mobile. Comment: Amount invoiced does not match the PO amount.

http://androidspin.com/wp-content/uploads/2010/09/logo_tmobile.jpg




Failed Payments

The track & trace bar has numerous codes and updates that can be provided. Above in an example for a payment that was rejected by the provider. Just below it gives the error explanation and the error code that matches.


Remittance Details

Finally a successful payment will show as “Funds Paid to Supplier.” This is the networks confirmation that the payment has been settled and the funds have been fed into your account.

AribaPay Configuration Guide...Built on the foundation of the Ariba Network and harnessing the...

Documents

Transcript of AribaPay Configuration Guide...Built on the foundation of the Ariba Network and harnessing the...