Ariba® Network Quick Start Guideea5bc1ff-84da-48... · 2020-01-24 · Ariba® Network Quick Start...

Aribareg Network

Quick Start Guide

For full enabled suppliers

Get Started

Public

copy 2018 SAP Ariba All rights reserved 2Public

Using This Guide

The purpose of this guide is to help suppliers understand a basic overview to

getting started on Ariba Network

You may navigate this guide by

bull Clicking the buttons in the toolbar

bull Clicking the hyperlinks on the pages ndash Hyperlinks may be words or shapes within

the graphics

bull Using the bookmark panel to the leftThe HOME button will return

you to the Guide Contents page

If you need additional help click the help

button that will assist you in finding the

appropriate support contact

This button will take you

back to the previous page

This button will take you to

the next step

Tabs in the lower left corner link out to our Community Support pages Look

for these to answer your most common questions


SAP Ariba is the leading business network

Your customer has selected Ariba as their electronic transaction provider As a preferred supplier you

have been invited by your customer to join the Ariba Network and start transacting electronically with

them

Invoices

Purchase Order

Confirmations

Advance Shipment Notices

Purchase Orders

SupplierCustomer

Catalogs

Ariba

Discovery

cXML

Online

CSV

EDI


SAP Ariba can help you

Collaborate immediately with all trading partners

Immediate access to online invoice creation tool

Automation and catalog posting for your buyers in lt8 weeks

Turn paper into efficient electronic transactions

75 faster deal closure

75 order processing productivity gains via cXML

80 increase in order accuracy through PunchOut catalogues

Catch errors and correct them ndash before they even happen

64 reduction in manual intervention

Track invoice and payment status online in real time and accelerate receivables

62 decrease in late payments

68 improvement in reconciling payments

See opportunities yoursquore missing and have the ability to trade globally 15 increase in customer retention

30 growth in existing accounts

35 growth in new business


Review Proximus SpecificationsSupported Documents

Supported

bull Material PO service PO and framework orders

(blanket purchase orders)

bull Purchase Order Confirmations

Apply against a whole PO or line items

bull Advance Shipment Notices

Apply against PO when items are shipped

bull Invoices

Apply against a single purchase order referencing a line

item

bull Partial Invoices

Apply against specific line items from a single purchase

order

bull Service Invoices

Invoices that require service line item details

bull Credit InvoicesCredit Memos

Item level credits pricequantity adjustments

bull Header Level Credit Memos

Credit Memos that are not based on an existing

invoice line (free amount)

bull Non-PO Invoices

Apply against a PO not received through Ariba

Network or without existing orders

bull Payment remittance

bull Notification of processed payment

bull Good receipts

bull Tax data is accepted at the line item level of the invoice

bull Bank account details must appear on invoices


HOME Get Started

Accept InvitationRegister Your

ProfileSet Up Your

AccountCreate an

InvoiceTraining amp Resources

New User

Existing User

Log In

Account Setup

Payment details

Supplier SupportCreate an Invoice

Archive Invoices

Before getting started make sur to review Proximus Specifications and the supported

documents for this project


Accept Your Invitation

The invitation is also referred to as the Trading Relationship Request or TRR This e-mail

contains information about transacting electronically with your customer

Click the link in the emailed letter to proceed to the landing page


Select onehellip

First Time User Existing User


Register as a New User

1 Select Register Now

2 Enter all fields marked

required with an asterisk ()

including

bull Company Name

bull Address

bull City

bull State

bull Zip

3 Fill in additional optional fields

to help complete your profile

bull Product and Service Categories

bull Ship-To or Service Locations

bull VAT ID

bull DUNS Number

4 Accept the Terms of Use by

checking the box

5 Click Continue to proceed to

your home screen

2

3

5


Log on to Aribareg Network

Log in using your current Ariba username and password in order to accept the relationship with your customer

Trouble Logging In


Set Up Your Account

What else may be required

Any customer specific requirements

will be communicated directly from

your customer

1 From the Home Screen click the

Company Settings menu dropdown

2 Select Electronic Order Routing

under Network Settings

3 Choose one of the following

routing methods for your purchase

orders

bull Online

bull cXML

bull EDI

bull Email (recommended for most

suppliers)

4 Configure e-mail notifications You

can enter up to 5 email addresses

(separated by commas without blank

space)

1

2

3 4


Configure Your Remittance Information 13

Mandatory for all suppliers

Proximus requires bank account information on the submitted invoices

The populated bank account number must correspond to a registered and validated number on Proximus

side

Configuring your bank account details does not change Proximus payment method

You can configure this information directly on your Ariba account in Company profile (1) to have it

pre-populated on invoices

1



1

2

3

4

1 From the Company Settings

dropdown menu select click on

Remittances

2 Click Create to create new

company remittance information or

Edit if you need to change existing

information

3 Complete all required fields marked

by an asterisk in the EFTCheck

Remittances section

4 Select one of your Remittance

Addresses as a default if you have

more than one


Configure Your Remittance Information 33Bank account details

2

3

1

1 Click ldquoinclude bank account

information in invoicesrdquo

2 Select Preferred Payment Method

from a drop-down box Check Wire

3 Complete the details for Wire

transfers


Create an Invoice

To create a PO-Flip invoice (or an invoice derived from a PO that

you received via Ariba Network)

1 From the home screen within your Ariba Network account

select the Create dropdown menu and select PO Invoice

2 For PO Invoice select a PO number

3 Click on the Create Invoice button and then choose Standard

Invoice

4 Invoice is automatically pre-populated with the PO data

Complete all fields marked with an asterisk and add tax as

applicable Review your invoice for accuracy on the Review

page If no changes are needed click Submit to send the

invoice to your customer

1

2

34

Canrsquot Find Your PO


Archiving Invoices

Configuring invoice archiving allows you to specify the

frequency immediacy and delivery of zipped invoice archives

If you wish to utilize it please follow these steps

1 From the Company Settings dropdown menu select

Electronic Invoice Routing

2 Select the tab Tax Invoicing and Archiving

3 Scroll down to Invoice Archival and select the link for

Configure Invoice Archival

4 Select frequency (Twice Daily Daily Weekly Biweekly or

Monthly) choose Archive Immediately to archive without

waiting 30 days and click Start

bull If you want Ariba to deliver automatically archived zip

files to you also enter an Archive Delivery URL

(otherwise you can download invoices from your Outbox

section Archived Invoices)

bull Note After Archive Immediately started you can either

Stop it or Update Frequency any time

5 You may navigate back to the Tax Invoicing and

Archiving screen in order to subscribe to Long-Term

Document Archiving for an integrated archiving solution

(More details within the Terms and Policies link)

3

5

4


Training amp Resources for suppliersBefore Go-Live

1

2

1 Select the Company Settings Menu in the

top right corner and then click the

Customer Relationships link

2 Click on Supplier Information Portal next

to the name of your customer to view the

documentation provided by your buyer

Ariba Network Registration or Configuration Support

For registration and account configuration =gt ProximusOnboardingaribacom

Proximus Enablement Business Process Support

AribaProximuscom

Proximus Supplier Information Portal


Ariba Network Customer Support (post-Go live)

Global Customer Support

bull Option 1 Click the icon to the left to find the appropriate support

line

bull Option 2 via your Ariba account

bull Log into your account click on ldquoSupportrdquo at the bottom right

corner

bull Type your question in the search engine

bull If you do not find an answer to your issue you will get options

to contact the customer support


Using This Guide

The purpose of this guide is to help suppliers understand a basic overview to

getting started on Ariba Network

You may navigate this guide by

bull Clicking the buttons in the toolbar

bull Clicking the hyperlinks on the pages ndash Hyperlinks may be words or shapes within

the graphics

bull Using the bookmark panel to the leftThe HOME button will return

you to the Guide Contents page

If you need additional help click the help

button that will assist you in finding the

appropriate support contact

This button will take you

back to the previous page

This button will take you to

the next step

Tabs in the lower left corner link out to our Community Support pages Look

for these to answer your most common questions





them

Invoices

Purchase Order

Confirmations


Purchase Orders

SupplierCustomer

Catalogs

Ariba

Discovery

cXML

Online

CSV

EDI




















Supported







bull Invoices


item



order













bull Good receipts




HOME Get Started


ProfileSet Up Your

AccountCreate an


New User

Existing User

Log In

Account Setup

Payment details


Archive Invoices









Select onehellip







including

bull Company Name

bull Address

bull City

bull State

bull Zip





bull VAT ID

bull DUNS Number


checking the box


your home screen

2

3

5




Trouble Logging In


Set Up Your Account




your customer







orders

bull Online

bull cXML

bull EDI


suppliers)




space)

1

2

3 4






side




1



1

2

3

4



Remittances




information



Remittances section



more than one



2

3

1






transfers


Create an Invoice







Invoice






1

2

34



Archiving Invoices






















3

5

4



1

2










AribaProximuscom






line



corner








them

Invoices

Purchase Order

Confirmations


Purchase Orders

SupplierCustomer

Catalogs

Ariba

Discovery

cXML

Online

CSV

EDI




















Supported







bull Invoices


item



order













bull Good receipts




HOME Get Started


ProfileSet Up Your

AccountCreate an


New User

Existing User

Log In

Account Setup

Payment details


Archive Invoices









Select onehellip







including

bull Company Name

bull Address

bull City

bull State

bull Zip





bull VAT ID

bull DUNS Number


checking the box


your home screen

2

3

5




Trouble Logging In


Set Up Your Account




your customer







orders

bull Online

bull cXML

bull EDI


suppliers)




space)

1

2

3 4






side




1



1

2

3

4



Remittances




information



Remittances section



more than one



2

3

1






transfers


Create an Invoice







Invoice






1

2

34



Archiving Invoices






















3

5

4



1

2










AribaProximuscom






line



corner























Supported







bull Invoices


item



order













bull Good receipts




HOME Get Started


ProfileSet Up Your

AccountCreate an


New User

Existing User

Log In

Account Setup

Payment details


Archive Invoices









Select onehellip







including

bull Company Name

bull Address

bull City

bull State

bull Zip





bull VAT ID

bull DUNS Number


checking the box


your home screen

2

3

5




Trouble Logging In


Set Up Your Account




your customer







orders

bull Online

bull cXML

bull EDI


suppliers)




space)

1

2

3 4






side




1



1

2

3

4



Remittances




information



Remittances section



more than one



2

3

1






transfers


Create an Invoice







Invoice






1

2

34



Archiving Invoices






















3

5

4



1

2










AribaProximuscom






line



corner





HOME Get Started


ProfileSet Up Your

AccountCreate an


New User

Existing User

Log In

Account Setup

Payment details


Archive Invoices









Select onehellip







including

bull Company Name

bull Address

bull City

bull State

bull Zip





bull VAT ID

bull DUNS Number


checking the box


your home screen

2

3

5




Trouble Logging In


Set Up Your Account




your customer







orders

bull Online

bull cXML

bull EDI


suppliers)




space)

1

2

3 4






side




1



1

2

3

4



Remittances




information



Remittances section



more than one



2

3

1






transfers


Create an Invoice







Invoice






1

2

34



Archiving Invoices






















3

5

4



1

2










AribaProximuscom






line



corner










Select onehellip







including

bull Company Name

bull Address

bull City

bull State

bull Zip





bull VAT ID

bull DUNS Number


checking the box


your home screen

2

3

5




Trouble Logging In


Set Up Your Account




your customer







orders

bull Online

bull cXML

bull EDI


suppliers)




space)

1

2

3 4






side




1



1

2

3

4



Remittances




information



Remittances section



more than one



2

3

1






transfers


Create an Invoice







Invoice






1

2

34



Archiving Invoices






















3

5

4



1

2










AribaProximuscom






line



corner









including

bull Company Name

bull Address

bull City

bull State

bull Zip





bull VAT ID

bull DUNS Number


checking the box


your home screen

2

3

5




Trouble Logging In


Set Up Your Account




your customer







orders

bull Online

bull cXML

bull EDI


suppliers)




space)

1

2

3 4






side




1



1

2

3

4



Remittances




information



Remittances section



more than one



2

3

1






transfers


Create an Invoice







Invoice






1

2

34



Archiving Invoices






















3

5

4



1

2










AribaProximuscom






line



corner







Trouble Logging In


Set Up Your Account




your customer







orders

bull Online

bull cXML

bull EDI


suppliers)




space)

1

2

3 4






side




1



1

2

3

4



Remittances




information



Remittances section



more than one



2

3

1






transfers


Create an Invoice







Invoice






1

2

34



Archiving Invoices






















3

5

4



1

2










AribaProximuscom






line



corner





Set Up Your Account




your customer







orders

bull Online

bull cXML

bull EDI


suppliers)




space)

1

2

3 4






side




1



1

2

3

4



Remittances




information



Remittances section



more than one



2

3

1






transfers


Create an Invoice







Invoice






1

2

34



Archiving Invoices






















3

5

4



1

2










AribaProximuscom






line



corner









side




1



1

2

3

4



Remittances




information



Remittances section



more than one



2

3

1






transfers


Create an Invoice







Invoice






1

2

34



Archiving Invoices






















3

5

4



1

2










AribaProximuscom






line



corner






1

2

3

4



Remittances




information



Remittances section



more than one



2

3

1






transfers


Create an Invoice







Invoice






1

2

34



Archiving Invoices






















3

5

4



1

2










AribaProximuscom






line



corner






2

3

1






transfers


Create an Invoice







Invoice






1

2

34



Archiving Invoices






















3

5

4



1

2










AribaProximuscom






line



corner





Create an Invoice







Invoice






1

2

34



Archiving Invoices






















3

5

4



1

2










AribaProximuscom






line



corner





Archiving Invoices






















3

5

4



1

2










AribaProximuscom






line



corner






1

2










AribaProximuscom






line



corner








line



corner




Ariba® Network Quick Start Guideea5bc1ff-84da-48... · 2020-01-24 · Ariba® Network Quick Start...

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Transcript of Ariba® Network Quick Start Guideea5bc1ff-84da-48... · 2020-01-24 · Ariba® Network Quick Start...